TFC-EPC-CM-D-13 EPC Construction Management Guide · 2017-07-13 · Section 4.3 describes the application of this procedure where WRPS EPC has elected to contract out the construction

ENGINEERING, PROCUREMENT &

CONSTRUCTION (EPC)

EPC CONSTRUCTION

MANAGEMENT GUIDE

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TFC-EPC-CM-D-13, REV A

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DRAFT January 31, 2017

This guide describes suggested non-mandatory approaches for meeting requirements. Guides are

not requirements documents and are not construed as requirements in any audit or appraisal for

compliance with the parent policy.

TABLE OF CONTENTS

1.0 PURPOSE AND SCOPE ................................................................................................................ 2

2.0 IMPLEMENTATION ..................................................................................................................... 2

3.0 RESPONSIBILITIES ...................................................................................................................... 2

4.0 PROCEDURE ................................................................................................................................. 2

4.1 Process Work Flow Chart ................................................................................................... 2

4.2 Process Work Flow – WRPS acting as PM/Constructor .................................................... 2

4.3 Process Work Flow – WRPS as PM/CMT ......................................................................... 9

5.0 DEFINITIONS .............................................................................................................................. 15

5.1 Administrative change ...................................................................................................... 15

5.2 Construction Representative ............................................................................................. 15

5.3 Non-administrative change. .............................................................................................. 15

5.4 Issue Authorization and Maintenance for Use .................................................................. 16

5.5 Project Management/Constructor Team (PM/Constructor) .............................................. 16

5.6 Project Management & Construction Management Team (PM/CMT)............................. 16

6.0 RECORDS .................................................................................................................................... 16

7.0 SOURCES ..................................................................................................................................... 17

7.1 Requirements .................................................................................................................... 17

7.2 References ......................................................................................................................... 17

TABLE OF FIGURES

Figure 1. Process Work Flow Chart. ......................................................................................................... 19

Figure 2. Construction Execution Process Work Flow Chart. ................................................................... 24

Figure 3. Construction Action Log Process Work Flow Chart. ................................................................. 25


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1.0 PURPOSE AND SCOPE

The purpose of this procedure is to establish the WRPS construction management requirements

for EPC projects. This procedure applies to all EPC construction projects executed by WRPS.

Section 4.3 describes the application of this procedure where WRPS EPC has elected to contract

out the construction.

This procedure shall be implemented on any EPC project where, WRPS, acting as the Project

Manager, elects to self-perform as the Constructor to construct the facility. If the Project elects to

contract with an outside entity to act as the Constructor, that entity shall be certified to ASME

NQA-1 2008, with the 2009 Addenda and perform as Constructor to its own processes and

procedures. In that case, this procedure shall be used (in conjunction with other WRPS EPC

procedures) to benchmark the Constructor’s procedures. The results of that benchmarking shall

be the basis for requiring the Constructor to modify its procedures, as necessary, to provide

reasonable assurance that its work products will be of equivalent quality, with sufficient planning

to carry out the work safely, efficiently, on schedule, and meeting any other characteristic

deemed by the Project to be essential. Furthermore, where WRPS has contracted with an outside

entity to act as Constructor, WRPS will provide Construction Management oversight services.

Section 4.3 of this procedure, coupled with the Construction Management Plan (TFC-EPC-PLN-

03) define this service as it applies to this guide.

2.0 IMPLEMENTATION

This procedure is released as a Draft for Low Activity Waste Pretreatment System (LAWPS)

Project (T5L01) use only.

Formal issued date to be determined

3.0 RESPONSIBILITIES

Responsibilities are contained within Section 4.0. Individual tasks may be delegated to qualified

personnel.

4.0 PROCEDURE

4.1 Process Work Flow Chart

See Table of Figure Section, Figure 1 – Process Work Flow Chart.

4.2 Process Work Flow – WRPS acting as PM/Constructor

Figure 1 illustrates the process flow related to pre-construction activities.

A. Acquisition Planning

The first step in the construction work process is acquisition planning. Types of decisions made

are whether the subcontract will be fixed-price versus cost reimbursable, or competitively bid

versus sole source. Issues such as subcontractor experience, personnel qualifications, and

program requirements (e.g., Evaluated Supplier) will be discussed to fully understand the


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expectations required of the subcontractor. Acquisition planning requirements and process are

defined in TFC-BSM-CP_CPR-C-05.

Action by Action

Project Manager 1. Involve the CM or designee in the Acquisition Planning Process.

Project Manager/BTR 2. Authorize pre-construction and subcontract execution activities.

Construction Manager 3. Initiate pre-construction activities.

Project Manager 4. Conduct a meeting with appropriate Team members and

Procurement personnel to identify how the work will be

subcontracted.

B. Constructability

Constructability reviews should be performed for all projects. The goal of the constructability

reviews is to optimize benefits to the entire project, not just to a single department or discipline.

Action by Action

CM 1. Ensure Construction participates and performs constructability

reviews on projects and the design documents per TFC-EPC-

CM-D-01.

C. Construction Statement of Work

The Construction SOW document is a critical procurement document that defines the work scope,

processes and requirements of the subcontractor so completed construction work achieves TOC

expectations.

TFC-PRJ-CM-C-18 defines the process for developing a SOW and the contents necessary for

inclusion in the SOW.

Action by Action

Project Manager/BTR

1. Provide the definition of the work to be performed by a

subcontractor to the CM.

CM 2. With concurrence of the Project Manager, determine who is

best suited to be assigned the responsibility of the SOW

Coordinator.

SOW Coordinator

3. Develop the SOW and related appendices in accordance with

TFC-PRJ-CM-C-18.

D. Request for Proposal Issuance and Subcontract Award

The process for procurement of a subcontractor, from SOW entry into Asset Suite, approval

process, issuing an RFP, through subcontract award is addressed in TFC-BSM-CP_CPR-C-05.

The Team will assist procurement during this process by reviewing technical requirements and

providing answers to subcontractor questions during the proposal phase. The Team will also


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provide support for the procurement Construction Pre-Proposal Conference as delineated in

TFC-PRJ-CM-C-05.

Action by Action

Procurement Specialist/

BTR/CMT

1. Schedule and conduct Construction Pre-Proposal Conference in

accordance with TFC-PRJ-CM-C-05.

Procurement Specialist 2. Receive proposal(s) and distribute.

Procurement Specialist/

BTR/SEB

3. Review and approve the subcontractor technical proposal in

accordance with TFC-BSM-CP_CPR-C-05.

4. Ensure appropriate Team members review the subcontractor

proposal(s).

BTR 5. Fill out and submit the applicable Technical Evaluation form to

the Procurement Specialist.

Procurement Specialist 6. Process the subcontract release and notify the subcontractor.

7. Perform distribution of the notice of award.

E. Pre-Construction/Mobilization

Documentation for various construction documents shall be in accordance with

TFC-BSM-IRM_DC-C-07 and TFC-PRJ-CM-D-02.

Action by Action

BTR 1. Inform the Procurement Specialist of readiness to proceed.

Procurement Specialist 2. Prepare, issue and distribute Notice to Proceed.

CM/BTR 3. Prepare a letter to the subcontractor for Pre-Construction

(Kick-Off) Meeting with agenda found in TFC-PRJ-CM-C-

05.

4. Submit the Pre-Construction (Kick-Off) Meeting letter to C&C

Document Control.

C&C Document Control

5. Perform distribution of the Pre-Construction (Kick-Off)

Meeting letter.

CM/BTR 6. Conduct a Pre-Construction (Kick-Off) Meeting outlining

subcontractor requirements for performing work using the

“Pre-Construction (Kick-Off) Meeting Minutes,” Form (A-

6006-174) to record minutes of meeting in accordance with

TFC-PRJ-CM-C-05.


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Action by Action

Procurement Specialist/BTR 7. Obtain necessary clearances and keys for the subcontractor so

mobilization can proceed (the subcontractor obtains any

badges, clearances, dosimeters, etc.).

F. Contract Execution

Figure 2 illustrates the process flow related to construction execution.

G. Construction Execution

Documentation for various construction documents shall be in accordance with TFC-BSM-

IRM_DC-C-07. All construction communication documents will be submitted to ^LAWPS

VENDOR at [email protected].

H. Execution of the SOW

Action by Action

Project Manager 1. Review subcontractor planned work and ensure necessary field

support through the CM.

CM and BTR 2. Ensure that all subcontract submittals required prior to start of

construction work and baseline construction schedule have been

received.

3. Ensure that the Design Document List (DDL) is complete and

the Work Breakdown Structure (WBS) authorizations and

assignments have been made.

4. The team will have oversight and monitoring responsibility for

safety, quality, progress, cost, change control, and compliance

with EPC guides.

CM or Designee 5. Assist the subcontractor performing the work in all matters

pertaining to the work and ensure the work performed follows

the SOW while being in compliance with applicable TOC and

EPC procedures.

6. Ensure subcontractor understands what work, if any, will be

performed under the work package planning guide TFC-EPC-

CM-C-03.

7. Assist the Procurement Specialist, BTR and/or Project Engineer

in performance of the following:

• Track submittals.

• Initiate, track, and status subcontractor back-charges per

TFC-PRJ-CM-C-12.


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Action by Action

• Manage subcontractor initiated “Request for Information”

(RFI) as per guide TFC-EPC-CM-C-09.

• Conduct subcontractor progress meetings using the “Project

Status Meeting Minutes” Form (A-6004-778) in accordance

with TFC-PRJ-CM-C-05.

• Review of Daily Activity and Manpower Report (DAMR)

• Assist in preparation of work control documents in

accordance with TFC-OPS-MAINT-C-01.

• Responding to subcontractor correspondence.

I. Subcontractor Submittals

Action by Action

C&C Document Control

1. Ensure documentation, including logs, for submittals are

handled in accordance with TFC-BSM-IRM_DC-C-07.

2. Distribute submittals to appropriate reviewers for review

and comment.

Reviewers

3. Review submittals for subcontract compliance and comment

as necessary. Return the completed submittal to C&C

Document Control.

4. Consolidate submittal comments, generate a master

document set, and review disposition with the Project

Manager, CM, or Procurement Specialist per TFC-BSM-

IRM_DC-C-07.

5. Transmit dispositioned submittals to the subcontractor.

J. Subcontractor Request for Information

Subcontractor is required to submit a Request for Information (RFI) using “Request for

Information” as per guide TFC-EPC-CM-D-09.


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K. Subcontractor Payments

Action by Action

BTR/CMT

1. Receive and process subcontractor payment invoice.

2. Review the subcontractor schedule status information,

including the pay item schedule, and concur with estimates,

quantities, and percentage complete of subcontractor

invoice.

BTR/Procurement Specialist 3. Approve and process subcontractor payment request per

TFC-BSM-CP_CPR-C-05.

L. Revising Contract/Amending the Statement of Work

A Contract Action Log (CAL) is established to assure reconciliation of funds and definitions for

any type of action required to support added/changed contract scope. See Figure 3 for

construction action log process.

Any questions concerning if the work can be covered by the CAL process will be reviewed and

approved by the Project Manager and Manager of Construction.

Any new scope not associated with the original scope of work will be addressed in accordance

with the requirements of TFC-EPC-CM-D-12.

The construction manager, in concert with other project personnel, will review the

subcontractor’s estimate. Once approved, the Construction Manager/BTR will be responsible to

increase the base contract in accordance with the direction in the Terms and Conditions of the

Contract. When the Project Team directs the subcontractor to perform work for the identified

CAL, the Subcontractor will be authorized to invoice all work associated with the issuance of the

CAL.

Action by Action

Construction Manager/BTR

1. Enter the description of work assigned in the CAL and notify

the following:

• Project Manager

• Cost Accounts Manager (CAM)

• Budget Analyst (BA).

2. Request an estimate from the subcontractor.


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M. Construction Acceptance Testing and Turnover

Construction Acceptance Test(s) CAT(s) if required by the Company shall be specified in the

subcontractor’s SOW.

Action by Action

Commissioning Manager 1. Ensure CAT(s) are developed in accordance with TFC-EPC-CM-

D-17.

CM 2. Ensure CAT(s) are performed in accordance with

TFC-EPC-CM-D-17.

3. After notification from the subcontractor that the work is

mechanically complete, notify the following;

• Project Manager

• Commissioning Manager

• Testing Lead

• Work Area Construction Manager

• BTR

• Other entities as deemed appropriate.

N. Construction Completion and Turnover

Action by Action

CM 1. Ensure completion and transfer is performed in accordance with

TFC-EPC-CM-D-11, and TFC-PRJ-CM-C-08.

O. Subcontract Closeout

Action by Action

CM 1. Ensure subcontractor closeout is performed in accordance with

TFC-PRJ-CM-C-15 and ensure the “Construction Subcontract

Closeout Checklist” (CSCC) Form (A-6003-226) is complete.


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P. Construction & Commissioning Document Control

Action by Action

C&C Document Control 1. When identified as records custodian, maintain project field

files using the “Project Records Index” Form (A-6002-510)

as a guide.

NOTE: Certain construction documents will require a

document number for tracking purposes. Those requiring a

document number will be specified in various Construction

procedures and shall be numbered in accordance with TFC-

BSM-IRM_DC-C-07.

2. Control construction documents in accordance with TFC-

BSM-IRM_DC-C-07.

3. Perform record management in accordance with TFC-BSM-

IRM_DC-C-02.

4. The records custodian identified in the Company Level

Records Inventory and Disposition Schedule (RIDS) is

responsible for record retention in accordance with TFC-

BSM-IRM_DC-C-02.

5. After the system is commissioned convert drawings from

Design Agency title block to Hanford (DOE) title block and

transfer drawings to Hanford Engineering and Operations.

4.3 Process Work Flow – WRPS as PM/CMT

The following instructions relate to the process work flow defined in Section 4.1.


CMT Action by Action

Approve Process Task Project

Manager

1. Involve the TCM or designee in the Acquisition

Planning Process.

2. Authorize pre-construction and subcontract

execution activities.

Construction

Manager

3. Initiate pre-construction activities.

Oversight Task Project

Manager

4. Conduct a meeting with appropriate Team

members and Procurement personnel to identify

how the work will be subcontracted.


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B. Constructability


Review TCM 1. Ensure Construction participates and performs

constructability reviews on projects and the design

documents per TFC-EPC-CM-D-01.



Review Task Project Manager

1. Provide the definition of the work to be performed

by a subcontractor to the TCM.

TCM

2. With concurrence of the Task Project Manager

and/or the Work Area Project Manager and/or

Manager of Construction, determine who is best

suited to be assigned the responsibility of the SOW

Coordinator.

Review/Approve SOW Coordinator

3. Develop the SOW and related appendices in

accordance with TFC-PRJ-CM-C-18.

D. Request for Proposal Issuance and Subcontract Award


Oversight Procurement

Specialist

1. Schedule and conduct Construction Pre-Proposal

Conference in accordance with TFC-PRJ-CM-C-

05.

2. Receive proposal(s) and distribute.

3. Review and approve the subcontractor technical

proposal in accordance with TFC-BSM-CP_CPR-

C-05.

4. Ensure appropriate Team members review the

subcontractor proposal(s).

Review Project Manager 5. Fill out and submit the applicable Technical

Evaluation form to the Procurement Specialist.

Procurement

Specialist

6. Process the subcontract release and notify the

subcontractor.


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7. Perform distribution of the notice of award.



Project Manager 1. Inform the Procurement Specialist of readiness to

proceed.

Procurement

Specialist

2. Prepare, issue and distribute Notice to Proceed.

CM 3. Prepare a letter to the subcontractor for Pre-

Construction (Kick-Off) Meeting with agenda found

in TFC-PRJ-CM-C-05.

4. Submit the Pre-Construction (Kick-Off) Meeting

letter to C&C Document Control.

C&C Document

Control

5. Perform distribution of the Pre-Construction (Kick-

Off) Meeting letter.

Oversight Project Manager 6. Conduct a Pre-Construction (Kick-Off) Meeting

outlining subcontractor requirements for performing

work using the “Pre-Construction (Kick-Off)

Meeting Minutes,” Form (A-6006-174) to record

minutes of meeting in accordance with TFC-PRJ-

CM-C-05.

Assist Procurement

Specialist

7. Obtain necessary clearances and keys for the

subcontractor so mobilization can proceed (the

subcontractor obtains any badges, clearances,

dosimeters, etc.).

F. Execution of the SOW


Review Project Manager

1. Review subcontractor planned work and ensure

necessary field support through the TCM.

CM 2. Ensure that all subcontract submittals required

prior to start of construction work and baseline

construction schedule have been received.


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Review/Approve 3. Ensure that the Design Document List (DDL) is

complete and the Work Breakdown Structure

(WBS) authorizations and assignments have been

made.

4. The team will have oversight and monitoring

responsibility for safety, quality, progress, cost,

change control, and compliance with EPC

procedures.

Oversight CM or Designee 5. Assist the subcontractor performing the work in

all matters pertaining to the work and ensure the

work performed follows the SOW while being in

compliance with EPC procedures.

6. Ensure subcontractor understands that all work is

performed under the EPC work control process.

7. Assist the Procurement Specialist, BTR and/or

Project Engineer in performance of the following:

• Track submittals

• Initiate, track, and status subcontractor back-

charges per TFC-PRJ-CM-C-12.

• Manage subcontractor initiated “Request for

Information” (RFI)

• Conduct subcontractor progress meetings using

the “Project Status Meeting Minutes” Form (A-

6004-778) in accordance with TFC-PRJ-CM-C-

05.

• Review of Daily Activity and Manpower Report

(DAMR)

• Assist in preparation of work control documents

in accordance with TFC-OPS-MAINT-C-01.

• Responding to subcontractor correspondence.

G. Subcontractor Submittals


Oversight C&C Document

Control

1. Ensure documentation, including logs, for

submittals are handled in accordance with TFC-

BSM-IRM_DC-C-07.


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2. Distribute submittals to appropriate reviewers for

review and comment.

Review Reviewers 3. Review submittals for subcontract compliance

and comment as necessary. Return the completed

submittal to C&C Document Control.

Review C&C Document

Control

4. Consolidate submittal comments, generate a

master document set, and review disposition with

the Task Project Manager, TCM, or Procurement

Specialist per TFC-BSM-IRM_DC-C-07.

5. Transmit dispositioned submittals to the

subcontractor.

H. Subcontractor Payments

I. Required CAL information


Construction

Manager

1. Enter the description of work assigned in the

CAL and notify the following:

• Task Project Manager


• Budget Analyst (BA).

Review 2. Request an estimate from the subcontractor.


Project Controls 1. Receive and process subcontractor payment

invoice.

2. Review the subcontractor schedule status

information, including the pay item schedule, and

concur with estimates, quantities, and percentage

complete of subcontractor invoice.

Approve BTR/ Procurement

Specialist

3. Approve and process subcontractor payment

request per TFC-BSM-CP_CPR-C-05.


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J. Construction Acceptance Testing and Turnover


Approve Commissioning

Manager

1. Ensure CAT(s) are developed in accordance with

TFC-EPC-CM-C-17.

Oversight CM 2. Ensure CAT(s) are performed in accordance with

TFC-EPC-CM-C-17.

3. After notification from the subcontractor that the

work is substantially complete, notify the

following;


• Manager of Construction


• Testing Lead


• BTR


K. Construction Completion and Turnover


Oversight/Approve CM 1. Ensure completion and transfer is performed in

accordance with TFC-EPC-CM-D-11, and TFC-

PRJ-CM-C-08.

L. Subcontract Closeout


Approve CM 1. Ensure subcontractor closeout is performed in

accordance with TFC-PRJ-CM-C-15 and ensure

the “Construction Subcontract Closeout

Checklist” (CSCC) Form (A-6003-226) is

complete.


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M. Construction & Commissioning Document Control


C&C Document

Control

1. When identified as records custodian, maintain

project field files using the “Project Records

Index” Form (A-6002-510) as a guide.

NOTE: Certain construction documents will

require a document number for tracking purposes.

Those requiring a document number will be

specified in various Construction procedures and

shall be numbered in accordance with TFC-BSM-

IRM_DC-C-07.

2. Control construction documents in accordance

with TFC-BSM-IRM_DC-C-07.

Oversight 3. Perform record management in accordance with

TFC-BSM-IRM_DC-C-02.

4. The records custodian identified in the Company

Level Records Inventory and Disposition

Schedule (RIDS) is responsible for record

retention in accordance with TFC-BSM-

IRM_DC-C-02.

5.0 DEFINITIONS

5.1 Administrative change

A change to the contract that may involve schedule or cost, but does not involve scope.

• An example of a schedule change would be a schedule extension due to weather delays.

• An example of a cost change would be overtime to perform previously authorized

activities.

5.2 Construction Representative

A Construction Representative can be the Work Area Construction Manager, Task Construction

Manager, Construction Field Lead or Field Work Supervisor.

5.3 Non-administrative change.

A change to the contract that adds or removes fabrications, scope, or evolutions of existing scope.

• An example of a fabrication addition would be to build three top hats instead of two top

hats.


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• An example of a scope addition would be to install perimeter lighting not included in the

original contract.

• An example of an addition to evolutions of existing scope would be to install additional

square footage of a parking lot.

5.4 Issue Authorization and Maintenance for Use

The EPC Execution Construction Manager is responsible for the maintenance of this procedure

and will review the procedure annually to determine any necessary updates. Should an individual

employee have a suggestion for improvement or modification to this procedure, he or she may

mark-up a copy of the procedure and send it to the EPC Execution Construction Manager for

review. The EPC Execution Construction Manager will review the recommended changes and

respond back to the employee on plans to address the suggestions. Changes to the procedure will

be distributed to other WRPS Functional Leads and other affected EPC Managers for their

concurrence. When the reviews are complete, the EPC Execution Construction Manager will

consolidate and recommend changes to this procedure to the EPC Project Execution Manager

who has the authority to issue revisions to this procedure.

5.5 Project Management/Constructor Team (PM/Constructor)

The Owner (WRPS) Project Management Team in place during the Project Execution –

Procurement, Construction and Cold Commissioning Phase – (CD-4) that Constructs, provides

verification the work effort meets project requirements, and ensures the Client is receiving value

for money from both cost and schedule perspectives.

5.6 Project Management & Construction Management Team (PM/CMT)

The Owner (WRPS) Project Management team in place during the Project Execution –

Procurement, Construction and Cold Commissioning Phase – (CD-4) that provides construction

management oversight services for the EPC Project construction works when the Constructor is

not WRPS. The PM/CMT provides oversight of the Constructor’s work effort, verification the

work effort meets project requirements, and ensures the Client is receiving value for money from

both cost and schedule perspectives. Where CMT is referred to in this procedure, it refers to the

full Project Management/Construction Management Team (PM/CMT).

6.0 RECORDS

The following records may be generated during the performance of this procedure:

• Daily Activity and Manpower Report Form (A-6003-220)

• Lost Time/Work Delay Form (A-6003-675)

• Pre-Construction (Kick-Off) Meeting Minutes Form (A-6006-174)

• Request for Information Form (A-6003-417)

• Project Status Meeting Minutes Form (A-6006-173)

• Construction Completion Document Form (A-6003-182)

• Exception List Form (A-6003-586)

• Construction Subcontract Closeout Checklist Form (A-6003-226)

• Project correspondence

• Project Records Index Form (A-6002-510).


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The records custodian identified in the Company Level Records Inventory and Disposition

Schedule (RIDS) is responsible for record retention in accordance with TFC-BSM-IRM_DC-C-

02.

7.0 SOURCES

7.1 Requirements

1. Tank Operations Contract, Contract Number DE-AC27-08RV14800

2. TFC-EPC-PLN-01, Complex Engineering, Procurement and Construction Project

Execution

3. RPP-MP-003, “Integrated Environment, Safety, and Health Management System

Description for the Tank Operations Contractor.”

4. TFC-PLN-02, “Quality Assurance Program Description.”

5. TFC-PLN-84, “Tank Operations Contractor Project Execution Plan.”

6. TFC-PLN-113, “Construction Management.”

7. TFC-PRJ-PM-C-02, “Project Management.”

8. TFC-EPC-PLN-03 “EPC Construction Management Plan”

7.2 References

1. TFC-BSM-CP_CPR-C-05, “Procurement of Services.”

2. TFC-BSM-IRM_DC-C-02, “Records Management.”

3. TFC-BSM-IRM_DC-C-07, “Vendor Processes.”

4. TFC-PRJ-CM-C-03, “Construction Daily Activity & Manpower Reports.”

5. TFC-PRJ-CM-C-05, “Construction Meetings.”

6. TFC-PRJ-CM-C-08, “Construction Completion and Turnover.”

7. TFC-PRJ-CM-C-12, “Construction Supplier Backcharges.”

8. TFC-PRJ-CM-C-15, “Construction Subcontract Closeout.”

9. TFC-PRJ-CM-C-16, “Construction Acceptance Testing.”

10. TFC-PRJ-CM-C-17, “Constructability Review Process.”

11. TFC-PRJ-CM-C-18, “Development of Technical Requirements for Construction

Statements of Work.”


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12. TFC-PRJ-CM-D-02, “Construction & Commissioning Document Control Processes.”

13. TFC-EPC-CM-D-01, “EPC Constructability Guide”

14. TFC-EPC-CM-D-11, “EPC Mechanical Completion and Transfer to Operations Guide”

15. TFC-EPC-CM-D-12, “EPC Field Change Request Guide”

16. TFC-EPC-CM-D-17, “EPC Construction Acceptance Testing Guide”


CONSTRUCTION (EPC)

EPC CONSTRUCTION

MANAGEMENT

Manual

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Page

Issue Date

EPC

TFC-EPC-CM-C-13, REV A

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Figure 1. Process Work Flow Chart.

TPM involves the TCM or designee in the Acquisition Planning Process.

TPM provides the definition of the work to be performed by a subcontractor to the TCM.

TCM with concurrence of the TPM and/or the Work Area Project Manager and/or Manager of Construction, determine who is best suited to be assigned

the responsibility of the SOW Coordinator.

CM initiates pre-construction activities.

TPM authorizes pre-construction and subcontract execution activities.

TCM ensures Construction participates and performs constructability reviews on project and design documents per TFC-EPC-CM-C-01.

PM/CMT will provide

oversight and/or review

activities throughout

process

TPM will conduct a meeting with appropriate team members and Procurement personnel to identify how the work will be subcontracted.

SOW Coordinator will develop the SOW and related appendices in accordance with TFC-PRJ-CM-C-18.

PS will schedule and conduct Construction Pre-Proposal Conference in accordance with TFC-PRJ-CM-C-05.


B. Constructability


D. Request For Proposal Issuance and Subcontract Award


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PS will receive proposal(s) and distribute.

PS will review and approve the subcontractor technical proposal in accordance with TFC-BSM-CP_CPR-C-05.

Ensure appropriate team members review the subcontractor proposal(s).

PM will fill out and submit the applicable Technical Evaluation form to the PS.

PS will process the subcontract release and notify the subcontractor.

Perform distribution of the notice of award.

PM will inform the PS of readiness to proceed.

PS will prepare, issue, and distribute Notice to Proceed.

TCM will prepare a letter to the subcontractor for Pre-Construction (Kick-Off) Meeting with agenda found in TFC-PRJ-CM-C-05.

Submit the Pre-Construction (Kick-Off) Meeting letter to C&C Document Control.

C&C Document Control distributes Pre-Construction (Kick-Off) Meeting letter.



CONSTRUCTION (EPC)

EPC CONSTRUCTION

MANAGEMENT

Manual

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Ensure documentation, including logs, for submittals are handled in accordance with TFC-BSM-IRM_DC-C-07.

Distribute submittals to appropriate reviewers for review and comment.

Reviewers will review submittals for subcontract compliance and comment as necessary. Return the completed submittal to C&C Document Control.

C&C Document Control will consolidate submittal comments, generate a master document set, and review disposition with the TPM, TCM, or PS per TFC-BSM-IRM_DC-C-07.

Transmit dispositioned submittals to the subcontractor.

Project Controls will receive and process subcontractor payment invoice.

Review the subcontractor schedule status information, including the pay item schedule, and concur with estimates, quantities, and percentage

complete of subcontractor invoice.

Accounts payable will approve and process subcontractor payment request per TFC-BSM-CP_CPR-C-05.

Task CM will enter the description of work assigned in the CAL and notify the following:



• Budget Analyst (BA)

TCM requests an estimate from the subcontractor.

G. Subcontractor Submittals

H. Subcontractor Payments

I. Required CAL Information


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EPC CONSTRUCTION

MANAGEMENT

Manual

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Commissioning Manager ensures CAT(s) are developed in accordance with TFC-EPC-CM-C-17.

TCM ensures CAT(s) are performed in accordance with TFC-EPC-CM-C-17.

After notification from the subcontractor that the work is substantially complete, the TCM will notify the following:


• Manager of Construction


• Testing Lead



TCM ensures completion and turnover is performed in accordance with TFC-EPC-CM-C-11.

TCM ensures subcontractor closeout is performed in accordance with TFC-PRJ-CM-C-15 and ensures the “Construction Subcontract Closeout Checklist” (CSCC)

Form (A-6003-226) is complete.

C&C Document Control when identified as records custodian, maintain project field files using the “Project Records Index” Form (A-6002-510) as a guide.

Control construction documents in accordance with TFC-BSM-IRM_DC-C-07.

Perform record management in accordance with TFC-BSM-IRM_DC-C-02.

The records custodian identified in the Company Level Records Inventory and Disposition Schedule (RIDS) is responsible for record retention in

accordance with TFC-BSM-IRM_DC-C-02.

J. Construction Acceptance Testing and Turnover

K. Construction Completion and Turnover

L. Subcontract Closeout

M. Construction & Commissioning Document Control


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MANAGEMENT

Manual

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WRPS SELF PERFORMING WORK: PM/CONSTRUCTOR

-WRPS CONSTRUCTOR TEAM

ACTIVITIES

-NOT APPLICABLE

LEGENDS:

WRPS CMT OVERSEEING EPC CONSTRUCTOR: PM/CMT

-EPC CONSTRUCTOR ACTIVITIES

-WRPS PM/CMT ENGAGEMENT

WITH EPC CONSTRUCTOR

NOTE: All deliverables are

considered to be a record

and are processed in

accordance with

TFC-BSM-IRM_DC-C-01,

Document Control,

TFC-BSM-IRM_DC-C-02,

Records Management,

and TFC-ENG-DESIGN-C-25,

Technical Document Control.

DA- Design Authority

PS-Procurement Specialist

TPM-Task Project Manager

TCM-Task Construction Manager

CAT-Construction Acceptance Testing

C&C-Construction and Commissioning

CM-Construction Manager

SOW-Statement of Work

PM-Project Manager

WBS-Work Breakdown Structure

DDL-Design Document List


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MANAGEMENT

Manual

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Figure 2. Construction Execution Process Work Flow Chart.

WRPS

Construction

Setup

Execute Work

Construction

Walk Down

& Punch List

Construction

Completion

Document

Construction

Performance

Review

Master Submittal Lists

Establish Final Construction Schedule

Project Document Control Stations

Control Design Document List

Control WBS Staff Authorization /

Assignments

Pre-Construction (Kick-Off) Meeting

Mobilization

Facility & Material Turnover

Submittal Tracking / Reporting

Notice to Proceed

Oversee/Manage Subcontractor

Fabrication Oversight / Coordination

Status/Progress Reporting

Safety Assurance

Manage WRPS Support Interface

Manage Third Party Interface

Quality Control Coordination / Oversight

Work Package Prep & Execution

Manage RFI

Construction Design Configuration

Control

Contract Change Control

Maintain Construction Document Control

Manage & Support Accruals, ETC &

EAC

Manage & Support Construction Baseline

Change Request, as needed

Construction Completion Documentation

Construction Subcontract Closeout

Checklist

Construction Performance Review

Operation

Testing (If

Required)

Closeout &

Final

Payment

Construction

Completion

Document


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EPC CONSTRUCTION

MANAGEMENT

Manual

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Issue Date

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Figure 3. Construction Action Log Process Work Flow Chart.

Documents

TFC-EPC-CM-D-13 EPC Construction Management Guide · 2017-07-13 · Section 4.3 describes the application of this procedure where WRPS EPC has elected to contract out the construction