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Thanks for Joining Us!. Listen to audio over your computer speakers. If you are not able to listen via the Internet, you can dial-in by phone using the numbers shown on your screen. If you disconnect, simply repeat instructions to reconnect to the program. - PowerPoint PPT Presentation
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• Listen to audio over your computer speakers. If you are not able to listen via the Internet, you can dial-in by phone using the numbers shown on your screen.
• If you disconnect, simply repeat instructions to reconnect to the program.
• If listening to audio by phone, you can adjust the volume by pressing *4.• To submit a question, type in the chat window and click “Enter” to send. • CPE and CEU Credits are NOT available for this forum.
Welcome to the Debut of Welcome to the Debut of FYIFYI
• Our Intent and Purpose– Strategic Plan Outreach and Mentorship Effort for
New and Newer PASBO Members in all aspects of School Business Management
– Use PASBO Experts to Help New Entrants– Continuing Series
• February 14 at 9:00 a.m. • April 4 at 1:30 p.m.• May 9 at 9:00 a.m.• June 13 at 9:00 a.m.
• Who Are You?—Let’s Find Out
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Today’s Agenda Today’s Agenda 1. What's New and What's Due
– A Summary of Reporting Requirements to Keep You in Compliance – Calendar of State and Federal Reports
2. Planning Priorities from the Experts – What Should Be on Your "To Do" List
3. The Latest and (Not So) Greatest in School Business – A Quick Scan of School Business Management issues from Across
the State
4. PASBO Tools You Can Use– Resources to Help You
5. Your Questions Answered– An Open Forum for Your Questions About Topics Covered and
Uncovered!3
Today’s Expert Today’s Expert • Dr. Wayne K. McCullough • Born in Glen Rock, PA where he currently resides with his
wife Becky. He is a graduate of the school system, Southern York County School District, where he has been employed since 1987. Wayne and Becky’s three children attended SYCSD.
• After graduation from Elizabethtown College in 1980, he was employed Monmouth College where he served as Assistant Dean of Students/Operations and assistant basketball coach. He returned to Glen Rock and started in YCSD as transportation and tax coordinator with responsibilities for buildings and grounds as well.
• In 2002 he earned his MBA from Phoenix University. He then moved through several positions at SYCSD in support services eventually being named Chief Financial Officer in 2011. He earned his doctorate last year from Phoenix University.
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Dr. Wayne K. McCullough Dr. Wayne K. McCullough • Gary Reeser Award Recipient (March 2013)• Founder, PASBO School Business Administration Consulting
Service• Immediate Past President, PASBO (July 2011 – Present) • President, PASBO (July 2010-June 2010) • President Elect, PASBO (July 2009-June 2010) • Vice-President, PASBO (July 2008-June 2009) • Director, PASBO (July 2005-June 2008) • Chair, Building Committee, PASBO (2008-present) • Chair, Strategic Planning Committee, PASBO (2008-2009) • Chair, Audit Review Committee, PASBO (2008-2009) • Chair, Facilities Management Committee, PASBO (2006-2008) • Chair, Materials Management Committee, PASBO (2005-2006)
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Before We StartBefore We Start• The due dates on the calendar
are intended as a guide not as absolute deadline dates.
• The calendar is a work in progress and will be modified throughout the year.
• This is not an “official” calendar although it has been reviewed by PDE.
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Schedule of Reporting DeadlinesSchedule of Reporting DeadlinesFirst Quarter 2014First Quarter 2014
Due Date Report Name/Form Number Frequency ExplanationFunctional Area Where to file
1-Jan NSL Report on PEARS MonthlyReimbursement for Lunches Served each Month
Food Service CN PEARS
1-Jan New Hire Report Monthly Report of New Hires HRDept. of Labor & Industry
10-JanUpload NPAS Reports and Send On-line Monthly
Report of Wages & Retirement Contributions Finance PSERS
31-Jan Federal Income Tax - W-2's Annual Report of Local Wages Finance IRS
31-JanPA Dept. of Revenue W-2's Annual Report of State Wages Finance Dept. of Revenue
31-Jan PDE-339 QuarterlyReport of Soc. Sec. & Medical Tax Contributions Finance PDE
31-Jan IRS - W-2's Annual Report of Employee Wages Finance IRS
31-Jan 941 QuarterlyEmployer's Quarterly Federal Tax Return Finance IRS
31-Jan Sales & Use Tax QuarterlySales Tax Collection and Remission Finance Dept. of Revenue
31-Jan 1099's Annual Print and issue 1099's Finance IRS
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Schedule of Reporting DeadlinesSchedule of Reporting DeadlinesFirst Quarter 2014First Quarter 2014
Due DateReport Name/Form
Number Frequency ExplanationFunctional
Area Where to file
1-Feb New Hire Report Monthly Report of New Hires HRDept. of Labor & Industry
1-FebNSL Report on PEARS Monthly
Reimbursement for Lunches Served each Month
Food Service CN PEARS
1-FebOn-Site Review Before February 1 Annual
Audit of Lunches Served in each Building
Food Service
4-Feb
Act 1 Opt Out Resolution/Tax Rate Annual
Copy of Act 1 Opt Out Resolution and proposed tax rate increase-if not applying for exceptions Finance PDE
10-Feb
Upload NPAS Reports and Send On-line Monthly
Report of Wages & Retirement Contributions Finance PSERS
19-FebCert. of Use of PDE-2028 Annual
Submit copy where district does not intend to adopt preliminary budget Finance PDE
24-Feb
PDE-2028/Real Estate Tax Rate Report Annual
Preliminary Budget and related proposed tax rate increases Finance PDE
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Schedule of Reporting DeadlinesSchedule of Reporting DeadlinesFirst Quarter 2014First Quarter 2014
Due DateReport Name/Form
Number Frequency ExplanationFunctional
Area Where to file
1-Mar New Hire Report Monthly Report of New Hires HRDept. of Labor & Industry
1-Mar NSL Report on PEARS MonthlyReimbursement for Lunches Served each Month
Food Service CN PEARS
1-MarUpload NPAS Reports and Send On-line Monthly
Report of Wages & Retirement Contributions Finance PSERS
6-MarReferendum Exception Application Annual
Application for Act 1 referendum exceptions Finance PDE
10-Mar 2030 Quarterly Reconciliation of cash on hand Finance Comptroller
21-MarVoter Referendum Question Variable
Submit referendum question to voters to raise taxes above Act 1 Index without exceptions Finance
County Election Officials
25-Mar Retirement Payment Quarterly PSERS Q4 Employer Payment Finance PSERS
31-MarDept. of Revenue PIT Filers Annual
Re-assignment of taxpayers who do not live in the district (Act 80) Finance
Dept. of Revenue
31-MarDept. of Labor &Industry UC-2 Quarterly
Report of Unemployment Comp. Wages Finance
Dept. of Labor & Industry
31-Mar Fuel Tax Refund Annual Fuel Tax Refund Report FinanceDept. of Revenue
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Schedule of Reporting DeadlinesSchedule of Reporting DeadlinesFirst Quarter 2014First Quarter 2014
Due DateReport Name/Form
Number Frequency ExplanationFunctional
Area Where to file
31-Mar PDE-4625 AnnualTemporary Assistance to Needy Families Finance PDE
31-Mar Earned Income Tax QuarterlyReport of Local Wage Tax Withholdings Finance Local EIT Collector
31-Mar IRS- 941 QuarterlyFICA & Federal Income Tax Finance IRS
31-MarPA Dept. of Revenue Quarterly
Report of State Tax Withholdings Finance Dept. of Revenue
31-Mar PDE-339 (Act 29) QuarterlySocial Security & Medicare Contributions Finance PDE
31-MarPSERS – Employer Contribution Quarterly
Deposit of Employer Retirement Due Finance PSERs
31-Mar
All State and Federal Grant reporting Quarterly
Submit all grant reporting for State and Federal programs. Finance
31-MarVoter Referendum Question Variable
Submit referendum question to voters if PDE denied Act 1 exceptions Finance
County Election Officials
31-Mar 819 Quarterly Sales and Use Tax Report Finance Dept. of Revenue10
Sources of Filing and Reporting InfoSources of Filing and Reporting Info
• PIMS Data Collection Calendar http://
www.portal.state.pa.us/portal/server.pt/community/pims-pennsylvania_information_management_system/8959
• Comptroller Forms http://
www.portal.state.pa.us/portal/server.pt/community/forms_and_procedures/13472
• Food Service Calendar http://www.portal.state.pa.us/portal/server.pt/community/
national_school_lunch/7487/activity_calendar/96458811
Your To Do List:Your To Do List:Planning and Operational Planning and Operational
Priorities for Q1 2014 Priorities for Q1 2014
Dr. Wayne McCulloughChief Financial & Operations Officer/Board Secretary
Southern York County School [email protected]
717-235-4811, ext. 7274
Business OfficeBusiness Office
• December 27: Should have filed “Continuing disclosure for bonds” on the MSRB Gateway (talk to your financial advisor)
• December 31: Food and nutrition annual financial report on PEARS website - report was due, but extended to January 31 due to website problems
• Provide independent audit report with your Board and make sure it is noted in Board minutes that the Board received the report
Business OfficeBusiness Office• Act 1 budget resolution is due February 4 or
use of PDE 2028 for preliminary budget – Act Now!
• Inform and engage administrative team on 2014-2015 budget
• If you collect your own taxes, check with your solicitor
• Bond tax collector (most of the time the county takes care of this) – Check with your county tax collection office or another school business manager in your county – should get bonding paperwork
Operations and MaintenanceOperations and Maintenance
• Start now for summer projects– Board approve projects– Board approve going out for bid
Technology Technology
• Become familiar with PIMS and your data quality network (DQN) in your IU and establish sound data governance practices in your school district.
• Collection window currently open in PIMS is the course collection for highly qualified teachers (HQT) and PVAS roster verification – questions: reach out to local data quality network of another technology coordinator.
• Disaster recovery: Establish organizational strategy for server back-up. Keep storage to optimum.
Student TransportationStudent TransportationPDE Forms and Due Dates•PDE-2089 Summary of Pupils Transported and PDE-1049 EOY Transportation Report – September each year•PDE-1043 Certification of Intent to Provide Pupil Transportation – December 1st each year•PDE-4101 Certification of Fulfillment of Fire and School Bus Evacuation Drill Requirements – April each year
Worksheets and Reports•Worksheet to estimate pupil transportation subsidies – data entry sheet: http://www.portal.state.pa.us/portal/server.pt?open=space&name=Dir&id=cached&psname=Dir&psid=1&in_hi_userid=2&cached=true&control=DirRepost&rangeFrom=21&rangeTo=27&subfolderID=181094&DirMode=1#•Preliminary Summary of Pupil Transportation Subsidy typically comes out in February each year•Final Summary of Pupil Transportation Subsidy typically comes out in June each year•Audit forms – mileage forms and driver records
Human ResourcesHuman Resources
• If your health insurance program runs July 1 – June 30, start planning for open enrollment period
Food ServiceFood Service
• If contracted service ends June 30, 2014: you should be already involved in RFP process– Checklists and directions on PEARS website
(forms download) http://www.pears.ed.state.pa.us/
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Public School Code (24 P. S. §§ 1-120, 7-751 and 8-807.1)
19,100.00 10,300.00 19,100.00
Entity and Legislation Public Bid
Written/Telephonic Bid
SeparateBids
Hone your skills at theHone your skills at thePASBO 59PASBO 59thth Annual Conference & Exhibits Annual Conference & Exhibits
Build a Solid Foundation with Build a Solid Foundation with Elements & Applications WorkshopsElements & Applications Workshops
ELEMENTS OF FACILITIES MANAGEMENT - March 26 in Mars & March 27 in Kulpsville
ELEMENTS OF FOOD SERVICE ADMINISTRATION - January 28 in Mars & January 30 in Kulpsville
ELEMENTS OF PURCHASING - April 9 in HarrisburgELEMENTS OF SCHOOL LAW - April 2 in Kulpsville & April 3 in MarsELEMENTS OF TRANSPORTATION - May 6 in HarrisburgAPPLICATIONS IN DATA MANAGEMENT - Online Course (January 27
through February 28)APPLICATIONS IN REVENUES - May 1 in Harrisburg
For a complete course listing, visit http://www.pasbo.org/workshops
A “must attend” for all people A “must attend” for all people new to a position in school business.new to a position in school business.
School Operations AcademyJuly 24-25, 2014Penn State Conference CenterState College, PA
Tracks in Business, Facilities, Food Service and Transportation will help you to: -learn proven techniques from experienced practitioners -gain ideas to create efficiencies and reduce costs-exchange challenges and solutions with your peers-build a network of contacts across the state
Our members share a common goal.
To support classroom learning in schools during good and bad economic times through smart business practices.
PASBO helps make that goal a reality.
• Connect for Professional Networking Opportunities • Stay Abreast of State policy and Legislative Developments• Maximize Professional Growth and Career Opportunities
Valuable Benefits
There’s a doc for that…
Delivering Best Practices and Good Ideas
www.pasboerc.org
at the Electronic Resource Center
Need to fine-tune operations?Need to fine-tune operations?Bring in the PASBO team!Bring in the PASBO team!
School Business Administration Consulting Service
· On-site evaluation and analysis· Comprehensive report· Focused on best practices
For more info call PASBO at (717) 540-9551
Easily manage your cards and earn rebates for your LEA with every purchase
Streamline your procurement payment process—and earn a rebate! It’s a return on expenditure!
For more info visit www.easyprocure.org
Follow PASBOFollow PASBO Like PASBO
Add PASBO to your social networks
Quickly and easily solicit bids for supplies, services, contracts and other purchases for your LEA
Have surplus equipment?Have surplus equipment?
• Reach a wider audience• No Fees for sellers• Greater ROI for your surplus Items• Easy to use and free training is provided
For more information, visit www.pasbo.org/PublicSurplus
Sell it with
Increase your buying power withIncrease your buying power with
• Savings from leading suppliers• Office supplies & furniture• Fleet vehicle parts• Food products and distribution services• And more!
For more information, visit www.pasbo.org/uscommunities
Send text questions using the “Chat” function at the left side of your screen.
Type message in box and click “Enter” to send.
Time for Questions!Time for Questions!
CPE and CEU Credits are not available for this forum.
Thank you for your participation!