Contract & Material Management Departement.Administrative Building

Bhagirathi Puram Tehri. Tehri Garhwal (Uttrakhand)

Ph- 01376- 235447 Fax No. 01376- 236712

FROM,

C&MM Department

THDC INDIA Ltd.

Administrative Building,

Bhagirathi Puram, Tehri

Tehri Garhwal (UK)

Enquiry

No.THDC/Tehri/MM/B/827

Last date of submission of bid:15.04.16

Due Date of opening :19.04.16

Dated 14.03.16

THDC invites limited e-tender, single bid systems through

http://www.eprocure.gov.in/eprocure/app from manufacturers /authorized

dealers for supply of following items:-

Item Description:-

Supply of Items as per specifications at Annexure-A

(Total two nos Items)

For and on Behalf of THDCIndia Ltd.

Manager (C&MM)

This enquiry is subject to terms & conditions attached herewith.

Annexure-A

Sl.No Description of items Unit Qty.

1 HT Three core 33 KV (E) power AL Cable 240 SQ

MM standard compact circular conductor screen

with extruded semi conducting compound,XLPE

insulated in combination with copper tape, core laid

up,inner sheath of PVC, galvanised steel flat strip

armoured and over all PVC sheathed cable

conforming to IS 7098 (part II) 1985 with latest

ammendment.

RM 100

2 Jointing kit for 33 KV(E) three core 240 Sq mm

screened XLPE power cable heat shrink type.

(a) Indoor

SET

05

(b) Outdoor

SET 05

Contract & Material Management Departement.Administrative Building

Bhagirathi Puram Tehri. Tehri Garhwal ( Uttrakahand)

Ph- 01376- 235446-47 Fax No. 01376- 236712

Part I- INSTRUCTIONS TO TENDERERS

1. GENERAL: (a) The tender should be addressed to the AGM (C&MM), THDC INDIA

LIMITED Administrative Building Bhagirathi Puram, Tehri, (Tehri-Garhwal) & uploaded

on e- tender website “http://eprocure.gov.in/eprocure/app”

(b) Website means “http://eprocure.gov.in/eprocure/app”

2. Instructions for Online Bid Submission:

The bidders are required to submit soft copies of their bids electronically on the CPP Portal, using

valid Digital Signature Certificates. The instructions given below are meant to assist the bidders in

registering on the CPP Portal, prepare their bids in accordance with the requirements and

submitting their bids online on the CPP Portal.

More information useful for submitting online bids on the CPP Portal may be obtained at:

https://eprocure.gov.in/eprocure/app .

REGISTRATION

1) Bidders are required to enroll on the e-Procurement module of the Central Public

Procurement Portal (URL: https://eprocure.gov.in/eprocure/app) by clicking on the link

“Online bidder Enrollment” on the CPP Portal which is free of charge.

2) As part of the enrolment process, the bidders will be required to choose a unique

username and assign a password for their accounts.

3) Bidders are advised to register their valid email address and mobile numbers as part of the

registration process. These would be used for any communication from the CPP Portal.

4) Upon enrolment, the bidders will be required to register their valid Digital Signature

Certificate (Class II or Class III Certificates with signing key usage) issued by any Certifying

Authority recognized by CCA India (e.g. Sify / TCS / nCode / eMudhra etc.), with their

profile.

5) Only one valid DSC should be registered by a bidder. Please note that the bidders are

responsible to ensure that they do not lend their DSC’s to others which may lead to misuse.

6) Bidder then logs in to the site through the secured log-in by entering their user ID /

password and the password of the DSC / e-Token.

SEARCHING FOR TENDER DOCUMENTS

1) There are various search options built in the CPP Portal, to facilitate bidders to search

active tenders by several parameters. These parameters could include Tender ID,

Organization Name, Location, Date, Value, etc. There is also an option of advanced search

for tenders, wherein the bidders may combine a number of search parameters such as

Organization Name, Form of Contract, Location, Date, Other keywords etc. to search for a

tender published on the CPP Portal.

2) Once the bidders have selected the tenders they are interested in, they may download the

required documents / tender schedules. These tenders can be moved to the respective ‘My

Tenders’ folder. This would enable the CPP Portal to intimate the bidders through SMS / e-

mail in case there is any corrigendum issued to the tender document.

3) The bidder should make a note of the unique Tender ID assigned to each tender, in case

they want to obtain any clarification / help from the Helpdesk.

PREPARATION OF BIDS

1) Bidder should take into account any corrigendum published on the tender document

before submitting their bids.

2) Please go through the tender advertisement and the tender document carefully to

understand the documents required to be submitted as part of the bid. Please note the

number of covers in which the bid documents have to be submitted, the number of

documents - including the names and content of each of the document that need to be

submitted. Any deviations from these may lead to rejection of the bid.

3) Bidder, in advance, should get ready the bid documents to be submitted as indicated in the

tender document / schedule and generally, they can be in PDF / XLS / RAR / DWF/JPG

formats. Bid documents may be scanned with 100 dpi with black and white option which

helps in reducing size of the scanned document.

4) To avoid the time and effort required in uploading the same set of standard documents

which are required to be submitted as a part of every bid, a provision of uploading such

standard documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been

provided to the bidders. Bidders can use “My Space” or ‘’Other Important Documents’’

area available to them to upload such documents. These documents may be directly

submitted from the “My Space” area while submitting a bid, and need not be uploaded

again and again. This will lead to a reduction in the time required for bid submission

process.

SUBMISSION OF BIDS

1) Bidder should log into the site well in advance for bid submission so that they can upload

the bid in time i.e. on or before the bid submission time. Bidder will be responsible for any

delay due to other issues.

2) The bidder has to digitally sign and upload the required bid documents one by one as

indicated in the tender document.

3) Bidder has to select the payment option as “offline” to pay the tender fee / EMD as

applicable and enter details of the instrument.

4) Bidder should prepare the EMD as per the instructions specified in the tender document.

The original should be posted/couriered/given in person to the concerned official, latest by

the last date of bid submission or as specified in the tender documents. The details of the

DD/any other accepted instrument, physically sent, should tally with the details available in

the scanned copy and the data entered during bid submission time. Otherwise the

uploaded bid will be rejected.

5) Bidders are requested to note that they should necessarily submit their financial bids in the

format provided and no other format is acceptable. If the price bid has been given as a

standard BoQ format with the tender document, then the same is to be downloaded and to

be filled by all the bidders. Bidders are required to download the BoQ file, open it and

complete the white coloured (unprotected) cells with their respective financial quotes and

other details (such as name of the bidder). No other cells should be changed. Once the

details have been completed, the bidder should save it and submit it online, without

changing the filename. If the BoQ file is found to be modified by the bidder, the bid will be

rejected.

6) The server time (which is displayed on the bidders’ dashboard) will be considered as the

standard time for referencing the deadlines for submission of the bids by the bidders,

opening of bids etc. The bidders should follow this time during bid submission.

7) All the documents being submitted by the bidders would be encrypted using PKI encryption techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized persons until the time of bid opening. The confidentiality of the bids is maintained using the secured Socket Layer 128 bit encryption technology. Data storage encryption of sensitive fields is done. Any bid document that is uploaded to the

server is subjected to symmetric encryption using a system generated

symmetric key. Further this key is subjected to asymmetric encryption using

buyers/bid openers public keys. Overall, the uploaded tender documents become

readable only after the tender opening by the authorized bid openers.

7) The uploaded tender documents become readable only after the tender opening by the

authorized bid openers.

8) Upon the successful and timely submission of bids (ie after Clicking “Freeze Bid

Submission” in the portal), the portal will give a successful bid submission message & a

bid summary will be displayed with the bid no. and the date & time of submission of the

bid with all other relevant details.

9) The bid summary has to be printed and kept as an acknowledgement of the submission of

the bid. This acknowledgement may be used as an entry pass for any bid opening meetings.

ASSISTANCE TO BIDDERS

1) Any queries relating to the tender document and the terms and conditions contained

therein should be addressed to the Tender Inviting Authority for a tender or the relevant

contact person indicated in the tender.

2) Any queries relating to the process of online bid submission or queries relating to CPP

Portal in general may be directed to the 24x7 CPP Portal Helpdesk. The contact number for

the helpdesk is 91 7878007972, 91 7878007973, 91 7574889871, 91 7574889874

3. SUBMISSION OF TENDER:

(a) All amounts shall be indicated by tenderer in figures. Please fill only in numeric values in column. The “0” should be written against items in the schedule for which the tenderer does not wish to tender. (b) Tender is to be scan & upload in the manner prescribed below:- i) All technical details complete with drawings and catalogues, if any, along with commercial terms and conditions should be scan & uploaded in the website. ii) The details of EMD & tender fee must be filled in the prescribe form available on website. EMD & tender fee must reach along with covering letter as tender documents in physical form before opening date & time of “Technical and Commercial Terms.” iii) The price portion should be filled in price bid format which is available in the tender documents on website & to be filled only in numeric values & upload to the website. iv) Both these to be uploaded in the website. v) The offer(s) should be based on the most suitable equipment/item incorporating the latest technology to ensure smooth and trouble free working of the plant/equipment. vi) The quotation & the subsequent correspondence should be signed by a person holing power of Attorney to do so. A copy of the partnership deed should be enclosed. vii) In the case of a company the tender should be executed in the manner as laid down in the said Company’s Articles of Association. viii) Where applicable Manufacturer’s name and country of Origin of materials offered must be clearly specified. Complete details and illustrated descriptive literature must accompany all quotations. ix) Samples must be submitted, where specified, so as to reach us before the due date of opening of tender. x) Tender received after the specified time and date will not be entertained. xi) Tenders not submitted in the appropriate department form if any, and if they are not complete in all respects are likely to be rejected. If no form has been prescribed in the tender documents, the tender can be submitted on firm’s own name. xii) The tender with Terms & Conditions & deviation if any shall be uploaded on website. 4-EACH TENDERER MUST SUBMIT:

Scan & upload Sales tax Registration No. of both Central & State with their validity.

5-OPENING OF TENDERS:

Tenders shall be opened at 3.00 p.m. on the bid opening date or on the revise date as the

decided by THDC INDIA LIMITED in the office of the AGM (C&MM) or by an

officer authorized on his behalf in the presence of such of those tenders who may

choose to be present.

The representatives will have to establish their identity to the satisfaction of the THDC

INDIA LIMITED by producing introductory letter from their principals/manufacturers

etc., otherwise they will not be allowed to be present at the tender opening.

6-CLEAR UNDERSTANDING:

When the tenderer submits his tender is response to the tender document, he shall be

deemed to have understood fully about the requirements, terms & conditions No. Extra

payment will be made on the pretext that the tenderer did not have a clear idea of any

particular point at a later date. The time and date of delivery are the essence of the

contract and the goods must dispatched within the time and subject to the conditions

specified. Otherwise the THDC INDIA LIMITED shall have the option to cancel the

whole or any part of order and or purchase the materials from alternative source of risk,

responsibility and cost of the supplier without making any reference to them.

7-FREIGHT:

(a) Stores order for, must be dispatched in such a way that the total freight

charges whether basic on cubic measurement or weight shall be minimum keeping in

view that the under load consignment are to be avoided.

(b) The supplier shall obtain clear and unconditional Railway Receipt/parcel/way

Bill/Lorry Receipt from the carrier.

(c) The supplier shall have to make arrangements for the dispatch of all oversize

dimensional consignments to purchaser’s site and shall be responsible for taking

permission, if necessary, from the Railway and other statutory authority both for Rail

and Road transportation authorities for the movement of such oversize consignments

from the station of dispatch to destination. All expenses incurred in this connection

shall be borne by the Supplier.

8-DESPATCH INSTRUCTION AND BILLING:

i) Full wagon loads to be booked to Tehri Dam Railway Siding Pragatipuram served by

Rishikesh Railway Station (Northern Railway). Goods dispatch on road Transport must

be delivered at out Central Stores THDC INDIA LIMITED Rishikesh or at Contract

Stores, THDC INDIA LIMITED Tehri whichever is specified.

ii) Dispatch documents like RR/GR/LR or similar other documents, copy of ED

Gate pass, delivery challan, packing list, invoice & manufacturer’s test certificates for

various test requirements etc. are to be forwarded to the Manager (Stores) THDC Ltd.

Rishikesh/Tehri by registered post within 72 hours of despatch. In case of payments

through Bank, above documents are to be forward under intimation to us, However in

both cases of direct or Bank payment, advance despatch documents in duplicate must

be posted to AGM (C&MM), Manager (Stores) and AGM (F) in separate registered

envelopes, otherwise payment shall held-up. In the absence of the receipt of all these

documents delivery shall not be taken and demurrage/wharfage or any other loss in the

material due to late/incomplete/non receipt of documents would be recovered from the

supplier. The decision of the management in this regard shall be final. The RR/GR

should be on the name of THDC INDIA LIMITED and on self-basis. Telegraphic

advice of dispatch must be sent, giving details of (P.O. No, item, quantity, Invoice No./

date and value, RR No. & date, GR NO. & Date (with transporter’s name) to enable us

cover for transit insurance.

iii) Wherever terms of payment stipulated are by installments separate bills

should be raised.

iv) Purchase order No., RR/GR No. and date, sales tax registration No. and

utilized Form-31 details should be clearly mentioned on all copies of the bills/invoices.

v) Payment shall be made by cheques crossed account payee drawn on our

bankers at Tehri.

9-PAYMENT: Accept our normal payment terms of 100% payment on receipt and

acceptance of goods by the consignee & on production of all required documents by the

supplier or erection and successful commissioning/installation of the equipment at our

site.

10-INSPECTION :

(a) The equipment /material shall be inspected at the manufacturer’s works or the

purchaser’s plant site by the Corporation at its discretion or its consultants

representative(s). For this purpose the supplier shall inform THDC Ltd.,

Tehri/Rishikesh office21 days in advance of the readiness of the stores for inspection.

However this inspection shall in no way absolve the supplier of his over all

responsibility of workmanship quality and performance guarantee offered by the

Supplier. All despatch documents shall accompany inspection Certificates, if any,

issued by the Inspecting Authority in addition to the other test certificate of

manufacturer’s conforming to relevant IS etc.

(b) The material on receipt at the Project shall be inspected. The supplier shall

have to replace the material, if any found defective at site on free of cost basis.

11-WARRANTY REGARDING QUALITY OF MATERIAL SUPPLIED:

(a) Supplier shall guarantee that all the equipment’s supplied by them whether

manufactured by them or their sub-contractor or purchased from any other source and

supplied to the Corporation, shall be new and free from all defects arising due to

defective material or manufacturing defects. The equipment/material supplied shall be

of first class workmanship with effective design.

(b) The supplier shall warranty to replace, rectify or repair free of cost at project

site, the component or parts of machinery proved to have become unserviceable due to

any above defects within a period of 12 months from the date of dispatch of material, or

12 months from the erection/installation whichever is earlier. In the event of the

supplier is not complying with the above within a reasonable time, the Corporation will

have the option to rectify, repair or replace the defective part/machinery after giving 3

weeks notice to the supplier and recover the cost from the supplier.

12. EARNEST MONEY DEPOSIT

(a) Earnest Money Deposit (EMD) is required to be deposited by the bidder for supply

of goods in all tender enquiries at the time of submission of bid. The submission of

EMD may be waived in case of bidders who have been specifically exempted by the

Government. EMD, which is also known as bid security, is taken to safeguard against

withdrawing / altering the bid by the bidder during the bid validity period or not

accepting the contract when awarded.

(b) EMD will not bear any interest.

(c) The EMD may be paid in any one of the following forms :

(i) By pay order / demand draft in favor of the Corporation.

(ii) Fixed Deposit Receipts issued by Nationalized Bank, endorsed in favor of the

Corporation.

( iii) Post Office, National Defense Deposit Certificate, duly endorsed in favour of the

Corporation.

Refund of EMD :

EMD shall be refunded :

a) to all the unsuccessful bidders after acceptance of award of contract by the

successful bidders or rejection of all the bids;

b) to all the bidders after bid validity period as per tender or extended period of validity

with the consent of the bidders;.

c) to the successful bidder after his acceptance of the letter of award and submission of

performance security. The EMD of the successful bidder may also be converted in to

Performance Security. In such case only the balance amount, after adjustment of EMD,

will be require to be deposited towards Performance Security.

Forfeiture of EMD:

EMD will be forfeited if the bidder withdraws or amend the bid within the validity

period. The EMD of the successful tenderer will be forfeited if he does not accept the

award of the contract within the validity period of the bid or if he fails to furnish the

required performance security.

13. PERFOMANCE SECURITY:

Performance Security shall be taken from every successful bidder to whom the contract

is awarded to ensure due performance of the.

The performance security should be furnished in any form stated in para 11 (b) for

EMD, within the prescribed period as specified in the letter of award/ tender

documents. The performance security should be retained / kept valid for a period of 30

days beyond the date of completion of all contractual obligation of the vendor,

including warranty obligations as per contract. The amount of performance security

shall be 5% of the contract value and the same will not bear any interest.

Forfeiture of Performance Security :

Performance Security shall be forfeited in full or in part for breach / non-performance

of contractual obligations by the vendor.

Refund of Performance Security :

Performance Security shall be refunded, without any interest, 30 days after successful

completion of warranty period. In case of goods carrying warranty period of more than

one year, refund of Performance Security after one year of successful completion of

warranty period may be provided in the terms of the Purchase Order.

14. MEMBERS OF THE THDC INDIA LIMITED NOT INDIVIDUALLY

LIABLE:

No Director or official or employee of the Corporation shall in any way be personally

bound or liable for the acts or obligation of the Corporation under the contract or

answerable for any default or omission in the observance or performance of any of the

acts, matters or things which are herein contained.

15. THDC INDIA LIMITED NOT BOUND BY PERSONNEL

REPRESENTATION:

The supplier shall not be entitled to any increase in the rates or any other right or claim

whatsoever by reason of any representation, explanation or statement or alleged

representation, promise or guarantee given or alleged to have been given to him by any

person of the THDC INDIA LIMITED .

16. NON PERFORMANCE OF CONTRACT/CANCELLATION OF

CONTRACT/RIGHTS OF THE CORPORATION:

(a) The Corporation reserves the right to cancel the contract if the quality of

material delivered falls below the required specifications and also if the deliveries are

not made in accordance with the delivery schedule, as indicated by the THDC INDIA

LIMITED.

(b) Any bribe, commission, gift of advantage given promised or offered by or on

behalf of the tenderer, their partners agents or servants to any officer, servant or

representative of the THDC INDIA LIMITED for obtaining or for the execution of this

or any other contract or for receiving payments under the contract shall in addition to

the criminal liability he may undergo, subject the tenderer to cancellation of this or any

other contracts and also to payments of any loss resulting from any such cancellation to

the like extent as is provided in the case of rejection on the ground of bad quality

supply and the THDC INDIA LIMITED shall be entitled to deduct the amount so

payable from any moneys otherwise due to the tenderers under this or any other

contracts. Any question or dispute as to whether the tenderer have incurred any liability

under the clause shall be settle by the THDC INDIA LIMITED in such manner and on

such evidence or information as they may deem fit and sufficient and their decision

shall be final & conclusive & irrevocable.

17. SUB-LETTING OF CONTRACT:

The successful tender shall not sub-let or assign this contract or any part thereof

without obtaining prior written permission of the THDC INDIA LIMITED . In the

event of the successful tenderer sub-letting or assigning the contract or any part there of

without such permission, the THDC INDIA LIMITED shall have the right to cancel

contract and to purchase the goods elsewhere and the successful tenderer shall be liable

to the THDC INDIA LIMITED for any loss or damage which the THDC INDIA

LIMITED may sustain in consequence or arising out of such purchase. Even in case

sub-letting is permitted by the THDC INDIA LIMITED , it will not recognize any

contractual obligation with the persons or party to whom the contract has been sub-let

and the successful tenderer will be responsible for the satisfactory due and proper

fulfillment of the contract.

18. CHANGE IN CONSTITUTION

(a) Where the supplier is a partnership firm, a new partner shall not be introduced

in the firm except with the previous consent in writing of the Corporation which may be

granted only upon furnishing of a written undertaking by the new partner to perform the

contract and accept all liabilities incurred by the firm under the contract prior to the

date of such undertaking.

(b) On the death or retirement of any partner of the supplier/firm before complete

performance of the contract the THDC INDIA LIMITED may, be its option to cancel

the contract and in such case the supplier shall have no claim what-so-ever to

compensation against the THDC INDIA LIMITED.

(c) Without prejudice to any of the rights or remedies under this contract, if the

supplier is a proprietorship concern and the proprietor dies during the performance of

this contract the corporation shall have the option to terminate the contract without

compensation.

19. FORCE MAJEURE CONDITIONS:

(a) If at any time during the continuance of the agreement/contract it becomes

impossible by reasons of acts of Governmental action and or acts of God leading to war

or war like operations, strikes, lockout, riots, civil commotion’s, equipment sickness,

pestilence earthquake, fire storm or floods the supplier shall during the continuance of

such contingencies not be bound to execute the contract as per agreement / contract.

The work shall be resumed immediately the contingency (i.es) has ceased or otherwise

determined and supplier’s obligations shall continue to be in force for correspondingly

extended period after the resumption of execution. The supplier shall, however inform

the THDC INDIA LIMITED by Registered post about such acts duly certified by local

chamber of Commerce the beginning and the end of the above cases of delay within 10

(ten) days of occurrence indicating therein likely period of cessation of such Force

Majeure conditions. The above conditions shall also be applicable to THDC INDIA

LIMITED.

(b) In the event of delay lasting over one month of arising out of causes of Forces

Majeure. The THDC INDIA LIMITED reserves the right to cancel the contract without

any compensation.

(c) Only events of Force Majeure which affects the order progressing at the time

of its occurrence shall be taken into congnisance. The THDC INDIA LIMITED shall be

taken into congnisance. The THDC INDIA LIMITED shall to be liable to pay extra

costs due to delayed supplies made under force majeure.

20. DISPUTES UNDER THIS CONTRACT AND ARBITRATION:

(a) In the event of any question, dispute, breach of or difference arising of the

meaning and scope of terms and conditions indicated herein or in connection with any

matter under this agreement (except for those matters which are to be decided as per

provision made in these terms and conditions), the same shall be referred to the sole

arbitration by an officer of the THDC INDIA LIMITED, appointed by Director

(Technical). There will be no objection if the arbitrator is an employee of the THDC

INDIA LIMITED and he had at any time in discharge of his duties as employee

expressed views on all or any of the matters in dispute or difference. The award of the

arbitrator shall be final and binding on the parties concerned.

(b) The Arbitrator shall be deemed to have entered upon the reference on the date

he issued notice to both the parties fixing the first date of hearing.

(c) The Arbitrator may from time to time with the consent of all parties to the

contract, enlarge the time for making the award.

(d) Subject as aforesaid, the Arbitrator Act, 1940 and the rules made there under

and any statutory modifications there of the time being in force shall apply to the

Arbitration proceedings under this clause.

(e) Transactions under the contract shall, to the extent reasonably possible,

continue during the tendency of the Arbitration proceedings and no payment due from

one to the other of the parties herein, shall be with held on account of tendency of such

proceedings unless such payment relates to the matter under Arbitrator.

(f) The venue of the Arbitration shall be New Delhi or such other place as the

Arbitrator at his desecration may determine.

21. JURISDICTION:

Subject to clause 18 above. It is hereby agreed that Courts at Dehradun alone shall have

jurisdiction to decide or adjudicate upon any disputes, which may arise out of, or be in

connection with this agreement.

22. LAWS GOVERNING THE CONTRACT:

The contract shall be governed by the Laws of Union of Indian in force.

XXXXXXX

Contract & Material Management Departement.Administrative Building

Bhagirathi Puram Tehri. Tehri Garhwal ( Uttrakahand)

Ph- 01376- 235446-47 Fax No. 01376- 236712

Part – II GENERAL TERMS & CONDITIONS

1. PRICES: (a) Price are to be quoted on the basis of FOR station of dispatch. Prices shall be

inclusive of Sale Tax, excise duty and other levies on all brought out items including

raw materials, which are going into assembly of the end product/finished goods. Any

variation on this account will in no case be claimed by the Supplier from the

Corporations.

(b) Sales tax and excise duty, if any, on the items ordered however shall be paid by the Corporation at the rates prevailing on the date of scheduled delivery or at the rates prevailing on the date of supply whichever is lower. (c) Price shall not include transit insurance premium. (d) Prices are to be quoted on firm basis and there shall be no variation of the same during the period of contract unless specifically agreed to and provided in the contract. (e) The Prices charges for the stores supplied under the contract by the Supplier shall in no way exceed the lowest price at which the Supplier sells the stores of identical description to any other person during the period of contract. Supporting price list (printed & duly authenticated) should be attached with price bids wherever available. (f) If at time, during the said period the Supplier reduces the sale prices of such stores or sells such stores to any other person at a price lower than the price chargeable under the contract, he shall forth with notify such reduction or sale to the corporation and the price payable under the contract for the stores supplied after the date of coming into force, such reduction or sale shall store supplied after the date of coming into force, such reduction or sale shall stand correspondingly reduced. 2. SALES TAX : The Sales Tax (VAT), if payable, shall be paid /Full CST with or without Form-C

whichever is applicable and specified rate, on the cost of the finished goods being

supplied including excise duty thereon at the rates prevailing at the time of schedule

delivery period subject to the supplier’s claiming the same as a separate item in their

bills.

3. EXCISE DUTY: In case excise duty is payable on the finished goods which are to be supplied by the

supplier shall record the following certificate on their bills.

“It is certified that the excise duty on the goods on which it has been charged has

actually been paid by us and is not more than that is payable under the provisions of

the relevant Act or the Rules made there under.”

4. PACKING & MARKING: (a) All machines and equipment’s shall be adequately packed to protect them against al damages, pilferage rust etc. during transit and from atmosphere. Packing shall be adequate and suitable for transport by rail, road as required. Each packet shall contain Order No. & Date. (b) Each consignment must relate to one purchase order only. Where dispatch of material against more than one order in a single consignment/case is warranted the material against each order should be packed separately. Order number should be visibly marked outside all packages for easy identification. (c) Any loss, damage or pilferage in transit due to faulty/inadequate packing shall be to the account of the supplier. (d) All packing and forwarding charges are to be borne by the supplier.

5- DELIVERY:

(a) Liquidated damage for delay in delivery shall be levied at the rate of 0.5% of the contract value of delayed goods ( or delayed services) per week or part thereof. The Liquidated damages however shall be subject to a ceiling of 10% of the contract value of

delayed goods ( or delayed services). The THDC INDIA LIMITED wills however not be bound to prove that it has suffered to the extent of the liquidated damages claimed. (b) Please furnish Ex-stock availability of each item quoted otherwise mention minimum delivery schedule.

6-VALIDITY OF OFFER:

Tenders shall remain open for acceptance for 120 days or as may specify from the date

of opening. No revision/modifications in the tendered rate shall be allowed during the

period of validity of tender or the extended period.

7-REFERENCE LIST:

(a) The tenders shall submit, along with their offers, in support of their having supplied similar equipment/items/materials to other reputed plants/customers, along with copy of purchase orders and performance report, Catalogues, leaflets etc. Wherever required must be submitted with technical bid. (b) The tenderer (s) shall submit, along with their tender(s) the list of unexecuted orders in hand, if any, for same/similar items and period by which suppliers are proposed to be made ) Performa enclosed)

(c) At ………………………………………………………

8-AWARD OF CONTRACT:

(a) The THDC INDIA LIMITED reserves the right:- i) to accept in its sole and unfitted discretion any tender for whole or part quantities or to reject any or all tenders without assigning any reasons therefore. ii) To award the contract to one or more number of firms either on equal price or on different prices. iii) To enter into parallel contracts simultaneously or at any time during the period of the contract with one or more tenderer (s) as the THDC INDIA LIMITED may deem fit; iv) To place ad-hoc order simultaneously or at any time during the period of contract with one or more supplier (s)/tenderer (s) for such quantity and for items as the THDC INDIA LIMITED may deem fit. (b) The THDC INDIA LIMITED does not bind itself to accept the lowest tender not assigned any acceptance of the same. (c) Firms which have failed to fulfil earlier contractual obligations may not considered. The THDC INDIA LIMITED shall mean and include the administrative and executive officers of its Corporate office at New Delhi as well as of Tehri, its other offices, as the case may be, who are authorized to deal with all matters relating to this contract on its behalf.

NOTE: All these tender documents are non-transferable without our prior approval,

which must be ensured, failing which the offer shall not be considered & treated

unsolicited.

SPECIAL TERMS & CONDITIONS

1- Payment terms: 100% payment shall be made with in 30 days after

receipt & acceptance of items at site.

2- Transportation & transit insurance shall be in scope of the supplier.

3- All facilities shall be provided to Small Scale Industries registered with

NSIC per norms.

4- The price (s) shall be quoted strictly as per tender technical

specifications and as per relevant IS Code conforming to IS 7098 (part

II) 1985 with latest amendment. The offer submitted by the bidder may be

rejected if not found as per required technical

specifications/Make/Standard/Relevant IS Code

5- Quoted price should be FOR Tehri basis.

6- The tenderer should indicate rate of VAT/CST without Form- C.

7- The tendered is required to submit whole tender documents duly signed

& stamped as a token of acceptance of THDC tender terms & conditions

8- Tenderer has to furnish tender cost Rs.625.00 and EMD for Rs.

4,100.00 in fevour of M/S.THDC INDIA LIMITED payable at

Bhagirathipuram, Tehri in the form of DD Or RTGS/NEFT. Without

tender fee & EMD the offer shall not be considered.

9- The information regarding submission of payment against tender

cost & EMD through TTGD/NEFT must be given by the bidder prior to

last date & time of submission of bid at e-mail thdcsingh@yahoo.in or tehri_hydro_thdc@yahoo.com.

10- RTGS detail :A/C No-3302012100000013,IFSC Code-

PUNB0619100 , Name of A/C Holder-THDC India Limited,PNB

Bhagirathipuram,Tehri Garhwal.

11-Delivery: with in two months from the date of Purchase Oreder.

12-Offer should be valid for 120 days from the date of opening of bids.

13-Accept Liquidity Damage clause of tender as per clause -5of part-II

14-Accept Performance Security clause of tender as per clause -13of

Part-I.

15-Accept guarantee/warrantee clause of the items as per clause -11 of

Instruction of tender Part-I.

16-Please provide Account No., Name of bank & IFSC code of the branch

for e- payment.

17- Necessary test certificate shall have to provide by the bidder.

18-The tendered is required to submit valid authorization certificate from

OEM of the product.

THDC INDIA LIMITED

RTGS/NEFT DETAILS

2- A/C No.- 3302012100000013

3- IFSC Code - PUNB0619100

4- Name of A/C Holder - M/S. THDC INDIA Limited

5- Name of Bank – Panjab National Bank

6- Name of branch - Bhagirathipuram, Tehri Garhwal.

7- District – Tehri Garhwal (UK)

8- TIN No.- 05003639853

9- PAN – AAACT7905Q

Note:- Regarding submission of payment against tender cost

& EMD through TTGD/NEFT , the information must be

given by the bidder prior to last date & time of submission of

bid on e-mail thdcsingh@yahoo.in or

tehri_hydro_thdc@yahoo.com.