The Academic Division An Overview

The Academic DivisionThe Academic Division

An OverviewAn Overview

Jon PinkJon PinkAcademic RegistrarAcademic Registrar

The Academic Division - An OverviewPage 2

Academic Division ResponsibilitiesAcademic Division Responsibilities

• To provide a central service to students, staff and Government agencies for the accurate recording, dissemination and reporting of student data and information

• To provide academic administrative support to the Schools and Faculties

• To support the University executive in more informed decision making and the formulation of policy

• To support the development of learning and teaching practice for staff and students.


Academic Division AimsAcademic Division Aims

• To become a centre of excellence for university administrative systems and support services.

• To continue to develop our customer focus and develop a greater level of “self service” provision.

• To support more effective and informed decision making throughout the University by the provision of timely and accurate management information.

• To improve and develop the Division’s services so that our contribution is seen as facilitative, enabling and valuable.


Academic Division Sections – Central AdministrationAcademic Division Sections – Central Administration

• Planning and Student Information – Jeremy Ovenden Planning and Business Information Student Records and Examinations Projects and Resource Planning Tonbridge Centre

• Admissions and Partnership Services - Mary Hughes Information, Recruitment and Admissions Office Partnership Development Office European Office Scholarships and Foreign Loans Unit

• Unit for the Enhancement of Learning and Teaching – Louise Naylor

Student Learning Advisory Service Academic Practice Team Curriculum and Educational Development Quality Assurance and Validation


Academic Division Sections – Faculty AdministrationAcademic Division Sections – Faculty Administration

• Faculty of Humanities – Melissa Bradley School of Arts School of Architecture School of European Culture and Languages School of English School of History School of Music and Fine Art

• Faculty of Sciences – Linda Lough School of Engineering and Digital Arts School of Computing School of Physical Sciences School of Biosciences School of Mathematics, Statistics and Actuarial Science Medway School of Pharmacy School of Sport and Exercise Sciences

• Faculty of Social Sciences – Chloé Gallien Kent Business School Kent Law School School of Economics School of Psychology School of Anthropology and Conservation School of Politics and International Relations School of Social Policy, Sociology and Social Research Centre for Journalism Centre for Professional Practice


Student Records and ExaminationsStudent Records and ExaminationsJayne HornsbyJayne Hornsby

• Development and maintenance of the student records system

• Student enrolment and registration and related administration

• HESA and HESE returns

• Propose and implement systems for student administration

• Examinations and timetabling

• Data Protection and Freedom of Information

• Transcript production for alumni


Planning and Business InformationPlanning and Business InformationSilvia DobreSilvia Dobre

• Analysis of internal and external data

• Support for statutory returns (HESA HESES RAS RAE)

• Departmental and Institutional KPIs

• Competition analysis

• Analysis/Modelling to maximise league table position

• Provision of management information

• Benchmark exercises (Kent against other HEIs)

• Support for student planning across the University

• Management and analysis of external and University surveys


Projects and Resource PlanningProjects and Resource PlanningNick ThurstonNick Thurston

• Admissions Project

• Timetabling

• Teaching room improvement


Tonbridge CentreTonbridge CentreEsther van HoutEsther van Hout

• Tonbridge Centre Administration

• Development of Tonbridge portfolio Work with Faculties and Departments to extend current

provision and develop new provision Develop CPD activity

• Coordinate activity at Tonbridge in the context of overall HE provision in West Kent

• Promote the University in the Tonbridge area


Information, Recruitment and AdmissionsInformation, Recruitment and AdmissionsSteve HoldcroftSteve Holdcroft

• Information, advice and guidance to enquirers & applicants

• Recruitment activities: recruitment fairs, visit and open days and SCLO activities

• Application processing - centralised UG and PGT decision making

• Admissions systems developments

• Clearing

• CRB management

• Liaison with external bodies (UCAS, HELOA, ARC-APG)


Partnership ServicesPartnership ServicesJen WyattJen Wyatt

• Develop and manage the relationships with Colleges and Partner Schools

• Prepare the University’s WP Strategy

• Support the WP agenda through projects e.g. Aim Higher and other outreach work

• Development of new initiatives e.g. Centre for Work and Learning

• Community Outreach

• Delivery of activities in fulfilment of our Access Agreement, i.e. Partner Schools, Student Ambassadors


European OfficeEuropean Office

• Lead on European initiatives

• Support European partnerships e.g Transmanche, UKB

• Oversight of European exchanges (Erasmus)

• Bid for and manage range of European projects with EU funding e.g. Interreg

• European recruitment

• Orientation & support for EU students


Scholarships and Foreign Loans UnitMary Hughes / Joanna Beck

• Research Council liaison and administration of all RC studentship matters

• University Scholarship promotion and administration (UG & PG)

• Foreign Student Loan administration (particularly with the USA and Canada)


Student Learning Advisory ServiceStudent Learning Advisory ServiceAllia WilsonAllia Wilson

• VALUE/VALUE MaP retention programmes

• Advantage Initiative (integrated skills prog.)

• Advice to Students on: improving the quality of written assignments learning from lectures and seminars oral presentations revision and exam strategies time management and confidence building planning dissertations and other long

projects moving on: study strategies for Part II or

postgraduate study


Academic Practice TeamAcademic Practice TeamJanice MalcolmJanice Malcolm

• Accredited Staff Development Postgraduate Certificate in Higher Education Associate Teacher Accreditation Programme

• Academic staff development programme (CPD) of workshops and seminars

• Advice on Learning and Teaching

• Higher Education Academy links and support (formerly ILTHE)

• Developmental funds to support L & T (ie TQEF initiatives including the Challenge Fund)


Curriculum & Educational DevelopmentCurriculum & Educational DevelopmentJane CarneJane Carne

• Provide advice and support on teaching innovation, quality enhancement and staff development in: E-Learning Technology Plagiarism, a handbook for staff at the UoK and

Associate Colleges (local users only) Personal Development Planning (including e-

portfolios) Key Skills Student Feedback Peer Observation: Peer Review Supporting Widening Participation


Quality Assurance and ValidationQuality Assurance and ValidationMalcolm DixonMalcolm Dixon

• Development and maintenance of the University’s academic related regulations

• Support for internal and external QA

• Support for the validation of University programmes, both internal and external

• Preparing for and managing external quality audits e.g. QAA Institutional Audit

• Organising internal academic related audits

• Working with external bodies ensuring our regulations meet external requirements

Faculty of Humanities – Melissa Bradley

• School of Arts – Denise Twomey

• School of Architecture- – Jeanne Straight

• School of European Culture and Languages – Kerry Barber

• School of English – Helena Torres

• School of History – Jackie Waller

• School of Music and Fine Art – Brigid Carroll


Faculty of Sciences – Linda Lough

• School of Engineering and Digital Arts – Chris Barron

• School of Computing – Angela Doe

• School of Physical Sciences – James Redmond

• School of Biosciences – Dr Jill Holliday

• School of Mathematics, Statistics and Actuarial Science – Frank Sowrey

• Medway School of Pharmacy – Ngozi Sagay

• School of Sport and Exercise Sciences – Richard Millns


Faculty of Social Sciences – Chloé Gallien

• Kent Business School – Paul Verrion

• Kent Law School – Lydia Burchett

• School of Economics – Hilary Saunders

• School of Psychology – Lizanne Allcock

• School of Anthropology and Conservation – Samantha Barnes

• School of Politics and International Relations – Frances Pritchard

• School of Social Policy, Sociology and Social Research – Jeremy Bede-Cox

• Centre for Journalism

• Centre for Professional Practice – Donna Lees


Documents

The Academic Division An Overview