The British Academybritishacademy.edu.tt/pdf/staff_hand_book1.pdfAdmission Graduation ... Form 1 Level, the Trinidad and Tobago SEA Result is accepted. Entry to Form 6 is determined

The British Academy

Staff Hand Book

Staff Hand Book Page 2

Table of Contents

Introduction

Vision

Mission

Brief Background

How it all began

Governance Structure

UK based Curriculum & Staff

School Curriculum

Year and Term Plans

Lesson Plans

Teaching and Support staff

Extra Curricular Activities

Administrative Procedures

Admission

Graduation

Internal Assessments & School reports

Parent / Teacher conferences

Field Trips / School Outings

Teacher Attendance and Absenteeism

Photocopying

Emergency Procedures

Requisitions & Supplies

Staff Dress Code

Male & Female


The British Academy School Day

Assembly

Student Registration

Class Periods Schedule

After School Homework Club

Classroom Management and Maintenance

Teacher duties

Communication Protocols

Teacher to Parent

Teacher to Administration

In school communication

Personal Religious & Political views

School Facilities

Classrooms

Specialist Rooms

General Areas

Student Lockers

Student Matters

Student Behaviour

Discipline Procedures

Sick student

Medication

Textbooks

Merit System

Form Teacher Responsibilities

Duties

Class register

Student / Parent Contact


Home Room Programme

Textbooks & Student Lockers

Student Diary & Homework

Student Records

Staff Appraisals

Process

Appraisal Document

Professional Development

Organisational Structure & Reporting

Organisational Structure

Disciplinary Process

Meetings

Staff

Subject Team/ Department

Student & Parent with teachers

Parent-Teacher Association

Policies

Attendance

Electronic

Internet

Grievance

Health and Safety


Introduction

Welcome to The British Academy Staff. This Staff Handbook seeks to provide basic information

about the school, the curriculum, daily activities and operating procedures as well as school

practices and policies that dictate how matters are managed. It also seeks to communicate to

all members of staff the Academy’s expectations and vision.

Our Mission

To create an environment that nurtures questioning minds and adventurous spirits.

Our Vision

We will create a learning facility that compares favourably to any international school

providing a high quality secondary education within a fully integrated campus.

Our Core Values

Learning and Achievement

Questioning and Fearlessness

Nurturing

Innovation

Self Discipline

Trust


Brief Background

How did the British Academy begin?

A group of business leaders, parents and educators came together, out of concern for their

children’s education, to offer an alternative to secondary school education.

They decided to offer the British Curriculum because of its proven track record and familiarity.

In September 2006, the Academy was opened. It is a registered Cambridge International

Centre offering Cambridge Examinations to both registered and private candidates.

Governance Structure

The Academy is governed by a Board of Directors. It comprises of:- two of the original

founders, a financial director, an educational director, a legal director and marketing director.

The majority of the Directors are also parents of students presently attending the British

Academy. The Board sets the Mission, Vision and Core Values of the school. They work closely

with the Principal, Mrs. Judith King-Pereira, to guide the culture of The British Academy.


The British Academy UK Based Curriculum

School Curriculum delivery:

There are 13 subjects that are offered from Key Stage 2 Years 6 (Standard 5) to Key Stage 3

Years 7 -9 (Forms 1-3) and 17 subjects from Key Stage 4 Years 10 & 11 (Forms 4-6).

Key Stage 2

Years 6

(Standard 5)

Key Stage 3

Years 7 - 9

(Forms 1 - 3)

Key Stage 4

Years 10 & 11

(Forms 4 – 5)

IGCSE

Key Stage 4

Years 10 & 11

(Forms 6)

AS & ADVANCED

Science

Mathematics

English

Geography

History

Spanish

Music

Physical Education

Art & Craft

Personal, Social and

Health Education

(PSHE)

Information &

Communications

Technology (ICT)

Physical Education

French

Spanish

English

Mathematics

History

Geography

Physical Education

Music

Art & Design

Religious Education

Science (Physics,

Chemistry & Biology)

Personal, Social and

Health Education

(PSHE)

Information &

Communications

Technology (ICT)

Physical Education

Mathematics

English

English Literature

French

Spanish

Geography

History

Art & Design

Additional

Mathematics

Physics

Chemistry

Biology

Business Studies

Accounts

Environmental

Management

Information &

Communications

Technology (ICT)

Physical Education

Mathematics

English Language

Literatures in English

French

Spanish

Geography

History

Physics

Chemistry

Biology

Business Studies

Information &

Communications

Technology (ICT)


How is the Curriculum different from the Trinidad Government schools?

The Academy follows the UK National Curriculum which offers a range of subjects, and is

designed in a spiral manner, with topics being introduced and developed at each year level.

See: http://www.gov.uk/national-curriculum/overview for further details.

Class sizes are maintained at 15 students or less to ensure students receive one on one

attention as needed. There is the constant building of knowledge on previously learnt material

throughout the primary and secondary levels, leading up to the Cambridge IGCSE and A Level

Examinations. This requires a thematic approach at times, and students are encouraged to

make the linkages between year levels in each subject.

Teachers are further encouraged to integrate ICTs in their teaching and to encourage students

to utilize the technologies for their learning.

The Curriculum seeks to provide a globalized educational experience; children learn about the

History, Geography, Religion and language of other countries.

All of our exams from Form 1-4 follow the guidelines established by Cambridge.

Forms 5 & 6, exams come directly from England and are sent back to be marked in England.

Subject Teacher Responsibilities

All teachers are required to develop a Year Plan for every subject and Year group, based on the

Official British Academy Curriculum master Plan which is developed from the UK National

Curriculum.

All subject Year/Term plans should be updated before the start of the School

Term on the Academy’s website by the relevant subject teachers.

The Year Plan is further divided into 3 Term Plans which is posted on the British Academy

Web site - http://bracademy.wikispaces.com/BA+Curriculum. Teachers are also required to

develop lesson plans that focus on the essentials of good curriculum delivery.

http://www.gov.uk/national-curriculum/overview

http://bracademy.wikispaces.com/BA+Curriculum


All teachers are registered with the Cambridge site and have access to Syllabi, lesson plans and

notes as well as use of other education sites.

Academic Integrity

The British Academy promotes a learning environment in which academic integrity governs

every level of teaching and learning.

Examinations (Internal and External) are administered under strict Cambridge Regulations

and any breach of these regulations results in immediate disqualification from the examination.

Students are trained to adhere to these regulations from their first end of term examination.

Teaching & Support Staff:

All teaching staff must have a minimum of a first degree in the subject area being taught.

They must have 3 - 5 years teaching experience at a secondary school and possess a

teaching diploma or PGCE qualifications.

Every teacher must also be registered with the Ministry of Education, Trinidad and Tobago.

There are presently 20 teachers at the Academy. Teachers are mainly Trinidadian but have

experience in both the local and international settings.

We do have some from the other Caribbean islands, Ghana and England.

Support Staff include Office Administrator, Accountant, ICT Technical Support Officer,

Nurse, Maintenance Officer and Security.


Extracurricular activities

Teachers are assigned to the different Houses – Cook, Livingstone and Shackleton, and manage

the activities of the House while empowering student House Leaders. The main House

Competitions are:

Intra Mural games – football, cricket, fun games

Carnival Parade of Bands

Sports Day

Merit Cup

The Intra Mural Programme provides opportunities for students to compete against each other

based on the 3 Houses, and competitions are held at lunch time every other Friday during the

term. The Intra Mural Challenge Cup is awarded to the House with the most points at the end

of the school year.

There are different activities offered each year, including Scuba Diving, Candy Striper, Football,

Squash, Rugby, Chess, Hiking, Debating and Young Leaders. We also have an ICT, Glee and

Drama Club that were recently formed.

Annual school events include Sports Day, Community Service, Christmas Concert, Divali,

Carnival, Intra Mural Games and Adventure Day, Prize Giving and Graduation.


Administrative Procedures

Admission

Students wishing to enrol at the British Academy must undergo an assessment to ensure that

they are correctly placed in the most suitable year level. The assessment also helps to identify

potential gaps of learning to be addressed at the school. Parents must submit the following

documents to register the child:

Completed registration Form

Student’s previous 3 years School reports

Birth Certificate – National

Birth Certificate and Passport – Non National

A Psycho-educational report of the student where applicable

Assessments are given in Mathematics and English Language for entry into Lower 1 and any

other year level providing the student in not transferring directly from an International school.

For entry at the Key Stage 3 - Form 1 Level, the Trinidad and Tobago SEA Result is accepted.

Entry to Form 6 is determined by IGCSE and /or CXC Qualifications.

The Principal determines the Assessment Level for each student.

Graduation

Graduation is held in June for the students of Form 5 and 6:2, in recognition of completion of

studies for IGCSE and Advanced Levels. Graduation Certificates, Certificates of Achievement in

both academic and non-academic areas, as well as Outstanding Service to School are awarded.


Internal Assessment and School Reports

Students are given 3 End of Term Reports every School Year. Assessments are given as follows:

Term

Assessment

Content

1

Internal Assessment in every

subject

All material covered in Term 1

2

Midterm and Course Marks;

includes projects, Topic Tests

and continuous assessment

throughout the term.

All material covered in Term

2

3 – End of year Assessment

IGCSE, AS and A Level

Examinations – Teachers

must become certified to

assess and conduct course

work.

Form Lower 1 – The UK

SAT’s in Mathematics,

English and Science will be

included in their assessments.

Forms 1 - 4

Internal Assessment in every

subject of work done for the

Year.

Forms 5 – 6

Mock Examinations in all

IGCSE Subjects.

All material covered in Terms

1 - 3

All material covered for 2

years for IGCSE / A Levels

Reports record Course and Examination Marks as a percentage, as well as Application and

Conduct marks, Number of Detentions, Number of Merits, Number times Late and Absences


and the total number of possible attendances for the term. Below is the grading scheme for the

application and conduct grades.

Application Grade Conduct Grade

5 Excellent 5 Excellent

4 Very Good 4 Very good

3 Average 3 Fair

2 Needs Improvement 2 Growing Misconduct

1 Unsatisfactory 1 Unsatisfactory

Parent – Teacher Conferences

Held a minimum of twice per school year, parents meet with subject teachers to discuss their

child’s progress. Teachers must attend scheduled Parent Conferences.

Field Trips

All Field Trips must first be approved by the Principal and have a curriculum or educational

development outcome.

The Teacher responsible must work with the Office Staff to prepare the Parent Letter and

Permission Form and to make all transport arrangements. A ratio of at least 1 teacher to every

10 students must be applied.

The responsible Teacher must also ensure that all teachers who will be affected by student

absence due to the Field Trip are informed and arrangements are made for missed work to be

covered.

Students pay all related costs for the Field Trip.

Safety procedures are to be followed and student behaviour is expected to be in compliance

with the school rules.


Student insurance is the responsibility of the parent. Should an injury occur on the field trip,

the lead teacher must complete an incident report and follow up with the parent.

Teacher Attendance and Absenteeism

Staff members are expected to be regular and punctual in their attendance, sign the Teacher’s

Attendance on arrival and before departure daily.

Should a teacher be unavoidably absent, the teacher is required to notify via email the

Principal, the Senior Teacher and the Administration Office by 7 am on the particular day, and

to send work for each class for the period of expected absence. This can also be supported with

a phone call with adequate notice to ensure alternative arrangements can be made for class

cover.

Applications for time off must be sent to The Principal in advance for approval to be sent to the

Administration Office and the Teacher.

Should a teacher need to leave the compound during the school day, the Principal must be

notified and advised of the expected duration away from the school.

This is to ensure that:

A class is not left unattended

In the event of an emergency, and / or evacuation, you class will have an assigned

teacher

The Administration knows you are temporarily unavailable


Dress Code – Staff

Teachers are distinct role models to their students, and parents trust staff to be mature,

professional and competent. One’s outer appearance is the first indicator of these

characteristics and a strong stimulant to instilling confidence. It is important therefore to dress,

behave and communicate in an appropriate manner so as to maintain respect from our

students, particularly in a co-ed environment.

The following guidelines govern appropriate dress:

Men:

Dress slacks

Tie, collared shirt

Shoes (not trainers / track)

Women:

Skirts, dresses modest in length (at more than 2” above the knee)

Tops – sleeves, modest neckline

Slacks, - no jeans or capris

Necklines – not too low or revealing

Fabric – not transparent or revealing

Shoes or sandals – no slippers or trainers /track shoes

Sleeve less tops can be worn with a jacket

P.E. Teacher:

Track Pants, polo shirt or sleeve jersey, trainers / track shoes except for Parent / Teacher

conferences and school functions at which time the Dress Code is in effect.


All members of staff can wear their House Polo Jersey on days with house activities, with

appropriate slacks.

The standards of good personal hygiene and grooming apply at all times. Body piercing must be

limited to the ears only. Tattoos must be covered and not visible to staff, students, parents and

visitors.

The British Academy School Day

The school day runs without the use of a formal bell. However, all clocks are synchronised and

teachers and students are advised to ……

Staff Briefings

(7:40 – 7:50 am) held every Monday and Thursday to facilitate updates and staff

communications.

Morning Assembly

(7:50 – 8:00 am) held every Monday and Friday, with the School Prayer, National Anthem, A

meaningful message and announcements. Classes are assigned at least 1 Friday Assembly per

term. Teachers are also encouraged to conduct at least 1 Monday Assembly per School year.

Class registration

Form Teachers and School Prefects are responsible for marking student attendance daily AM

and PM before the start of classes. Class Registers are kept in the Administrative Office. Form

Teachers collect and return for each Registration session. It is important that all records are

accurate and indicate student present / absent / late for both AM and PM sessions.


Class Time Schedule

07:50 08:00 Registration / Assembly

08:00 08:40 Period 1

08:40 09:20 Period 2

09:20 10:00 Period 3

10:00 10:15 BREAK

10:15 10:55 Period 4

10:55 11: 35 Period 5

11:35 12:15 Period 6

12:15 01:10 LUNCH

01:10 01:15 PM Registration

01:15 01:50 Period 7

01:50 02:30 Period 8

Lower 1 Class is dismissed at 1:50 pm.

After School Homework Club

Daily supervision of Homework is available at the After School Homework Club. Parents must

register their child to attend and attendance is recorded while the homework is supervised. The

Office is responsible for sending the monthly invoice to the parents.

Classroom Management and Maintenance

Every teacher is responsible for maintaining classroom control and order to encourage an

environment supportive of learning and safety for all.

Class rules must be consistently reinforced from every teacher to avoid lowering standards.

The classroom must be clean and neat, bags stored on shelves or under tables; students must

stand to greet the teacher, and stand at the dismissal of the lesson.


Students are required to sit appropriately, address classmates and teachers with courtesy and

respect.

Class interruptions by other students should not be tolerated as students must be responsible

for taking all their equipment before proceeding to another class.

Teacher Duties

The teacher is the front line student discipline manager and is expected to apply all of the

British Academy’s standards to all students consistently. Classroom Lesson preparation and

delivery as well as student assessment are core duties of every teacher.

Teachers are also assigned additional duties as the need requires. These include:

Class Supervision For Absent Teacher

Lunch Duty

After School Dismissal Duty

Morning Assembly

Field Trips

Community Service Supervision

Teachers also serve on different school committees. These include but are not limited to:

Festivals – Divali, Carnival, Christmas

Prize Giving

Graduation

Sports Day

Teachers are also expected to participate in at least one (1) extracurricular activity or Club, and

are encouraged to initiate some of these activities based on their individual interest.


Emergency Drills

The British Academy has established three types of emergency drills which are practiced

regularly. Teachers and students are expected to take these drills seriously in the event that

there is an emergency. The drills include: Fire, Intruder Lockdown and Safety Evacuation. All

persons are required to quickly leave in an orderly manner and gather at the Muster Point at

Jackson Square, where attendance will be recorded. For additional information refer to the

Health and Safety Policy.

Photocopying and Printing

The school provides staff with Printing and Photocopying facilities to support their teaching,

and these must be used responsibly by all.

Each Teacher is assigned a code to use the Photocopier while printing can be done wirelessly

from the Staffroom computers. Any problems with the machines must be immediately reported

to the ICT Technician.

Database Entries

All Form and Subject Teachers are responsible for entering the relevant

Examination/Assessment Marks, Comments and Merits received by students on the Student

Database for each term.

The ICT Technician will verify the information entered in the database before

printing the final version for the Student Report Packages.


Communication Protocols

A student’s education is enhanced when:

Teachers are responsive to a student’s needs and communicate in formal and informal

ways with parents concerning the child’s programme and progress

Parents are involved in a supportive manner with the educational process

The Form teacher is required to communicate with the parents of the students in his / her

Form class within the first week of the school year to introduce him / her-self and all of the

subject teachers assigned to the class for the year. This initial introduction will set the forum for

the parent to communicate further as the need arises.

The Subject Teacher is required to post their Subject Plan for the Term on The British

Academy web Site by the end of the first week of every term, and to draw student and parent

attention to its availability.

All teachers are expected to

Inform parents of their programmes

Respond promptly to parents’ request for contact, meeting or information within 24

hours of the request

Contact parents on any matter of concern

Meet with parents to address any concerns and develop solutions

Celebrate student successes

Keep parents updated on student progress

Provide extra help within the teachers scope

Maintain confidentiality regarding other students and families

Keep student records to support student progress and to assist with subsequent Form

teachers


Parents are expected to

Ensure student attendance in the correct uniform

Provide student support materials

Ensure that Homework is completed on a timely basis

Monitor student and contact the teacher if their son or daughter is struggling unduly

and may need extra help

Meet with the teacher to address issues and problem solve

Maintain confidentiality regarding other students and families

Encourage student to support and abide with school standards

A student’s progress in school may be hindered by teachers or parents who speak disparagingly

of each other – this will negatively affect the students trust and respect for the teacher. For

teachers, this is unprofessional, for parents it is not good modelling of problem – solving

behaviour.

These communication protocols are intended to maintain strong relationships between parents

and teachers in support of student’s progress academically, socially and behaviourally.

In all communication, Parents, teachers and Principal are expected to be courteous, open

minded and willing to be heard and to listen, to take a problem solving approach and avoid the

“blame game” at all times. Confidentiality must be maintained and proper records of meetings

and decisions submitted for the Student’s School File.

When should a parent or teacher bring their concerns to the Principal?

The principal is available to parents, teachers and students at all times. Any matter can be

brought to the Principal’s attention at any time. However, teachers are encouraged to address

issues in the best interest of the student, and rely on the Principal for support and guidance. If

however, the matter cannot be resolved at the teacher parent level, to the satisfaction of either

or both parties, the Principal should be immediately notified to intervene.


In school communication

The official internal electronic communication is done through Outlook. Teachers are assigned

a British Academy email address and should check their emails regularly for communications

from the Office and the Principal. The Staff Room Notice Board as well as the Principal’s Notice

Board is also regularly used to post information. All teachers are also assigned a Mailbox to be

used for official communication.

Personal Religious and Political Views

While we acknowledge diversity in our staff and students, it is unacceptable to discuss your

personal religious and political views with students.


School Facilities

Classrooms

All classrooms are air conditioned and furnished with tables, chairs and lockers. No eating is

allowed in these classrooms. Some classrooms have projectors installed; others require the

teacher to request set up by the ICT Technical Officer.

Specialist Rooms

All specialist rooms are air-conditioned and equipped with projectors. The white boards also

serve as projector screens. The specialist rooms are:

ICT Lab – 21 computers, projector and Smart board

Language Lab – 16 Lap tops, audio and speech recording facilities, projector

Library – computers, books, TV

Science labs – science equipment, laptop and projector

Music Room – instruments, projector and computer

Art room – projector and computer

General Room – projector and computer, speakers

Smart Class – Smart Board, projector and computer

General areas

Tents and outdoor seating are provided for students use during non-teaching times. Teachers

can also utilize these areas for group activities and class discussions.


Student Matters

Student behaviour

The school values the development of self-discipline and students are required to behave in a

disciplined manner at all times. Courtesy, respect for self and others, adherence to the Uniform

and Class room rules should be the norm for our school environment. Regular communication

between school and parent serves to limit the escalation of indiscipline and establish acceptable

steps to ensure correction.

Appropriate student behaviour:

Respect each other

Respect for the whole community

Care for the community and environment

Responsibility for own actions

Recognition of differences in race, religion, gender, and ethnic background

Honesty

Consideration for everyone’s safety

Courtesy and helpfulness

Failure to comply will result in detention, in school suspension and expulsion should the

situation escalate.

The following behaviours are unacceptable at any time:

Bullying, whether physical, verbal, psychological, cyber or social media

Damage to property and/or the environment

Disruptive behaviour in class and on the school compound

Disrespect to fellow students or members of staff

Prejudicial statements, racist behaviour or any other form of discrimination


Offensive or abusive language

Dishonesty - Stealing and lying

Fighting, violence of any kind

Possession of any illegal items (drugs, weapons)

In addition, there is an expectation that children will behave appropriately coming to and from

school.

Bullying

Bullying may be verbal, physical or psychological and done in person or through the electronic

media. Bulling in any form is not tolerated and disciplinary action will be taken. Preventative

measures include:

Use of Assembly and Home Room sessions to stress anti-bullying behaviour

Immediate response to reports of bullying

Emphasis on the role of peer pressure to direct positive behaviour

Discipline Procedures

Every member of staff is responsible for ensuring students adhere to the school rules and

engage in the highest standards of behaviour. Teachers are expected to treat with all students in

a consistent and fair manner. If you say you will take certain steps, please ensure that you

follow through. Students are alert to any sign of inconsistency in their treatment and discipline.

When necessary, the following disciplinary steps are applied:

1) Teachers initiate classroom rules. Your classroom rules and guidelines are as follows:

Any behaviour that you deem to be too disruptive in your class


Anything that will make you stop your lesson multiple times to get a student back on

task

We MUST hold the students accountable for their actions

Avoid leaving a class due to student disruptive behaviour – at all time remember that the

Teacher is in control.

Keep records of warnings in your Teacher’s Planner to avoid inconsistent management of

indiscipline.

2) Detentions are issued at the teachers’ discretion. No more than one per period. The

detention will be recorded in the behaviour log and the teachers’ grade book. Detentions

will be served on Tuesdays and Wednesdays from 7:00 a.m. to 8:00 a.m. or 2:45 p.m. to

3:45 p.m. within one (1) week of issue. Failure to do this will result in a second detention

being given.

3) Parents will be informed of incidents via telephone calls and emails, and scheduled

meetings with the Principal and Deans.

4) After two detentions the teacher will then write a referral for review by the Deans. At this

point parents will be called in for a meeting and the student is placed on a mandatory IBP

(Individual Behaviour Plan).

5) IBP will track students’ progress up to and including in-school suspension (single class or

all day) and suspensions (out of school).

6) After an accumulation of detentions and suspensions, the Dean, Principal and the Board

will meet for expulsion procedures to determine an alternative course of action.

Sick Student

If a student is un-well, he / she must be sent to the Nurse for attention. If necessary, parent

will be notified to come for the child.


Medication

Student Medication must be given to the office with instructions from the parent. Parents must

provide the medication in the appropriate container and the Nurse will keep records. Only the

Nurse is authorized to dispense medication.

Textbooks

The school provides textbooks and students must enter their names on the inside cover of each

assigned text. Books are returned at the end of each school year for all classes EXCEPT Form 4

and 6:1. Parents will be invoiced for any textbooks lost or not returned by the student. School

reports are withheld until all textbooks are returned / replaced.

Merit System

Merit points are awarded to students every term in recognition of outstanding / noteworthy

attitude and behaviour in any of the following:

Attendance

Behaviour

Homework

Uniform

Honesty

Courtesy

Initiative

Responsibility

Merits are recorded at the end of Term on the student’s report and contribute to the overall

House Merits for which the house Merit Cup is awarded at the annual Prize Giving.


Prize giving Award Categories

Academic Awards

1) Subject Awards

These are awarded to students who have gained the highest average in the year group in

each subject area. These awards will be given to students of Form 1 to Form 6.

2) Certificate of Academic Achievement

This is awarded to students of Forms 1-3 who have gained an overall average of 75% or

more in ALL three terms. Students of Forms 4 will be awarded this certificate for achieving

an overall average of 70% and above in ALL three terms.

3) IGCSE Awards

Awards of Excellence are awarded to students who have achieved A* and A’s in the

IGCSE exams.

Awards of Merit are given to students who have attained full passes in the IGCSE exams.

4) Certificates of Excellence and Merit

Are given to Lower 6’s based on their averages as well as the AS level results

5) Most Outstanding Student

Awarded to the most outstanding Upper 6 student

6) Most Improved Student

These awards are given to students from Forms 1-4 based on improvement to their overall

averages. This will be given to one student per year group.

Other Awards

1) Good Citizen Award


This is awarded to one Lower school student and one Upper school student who have

contributed in a meaningful way to the school community.

2) House Spirit Award

These will be given to one student of each House who best exemplifies the spirit of the

House and what it stands for.

3) Character Awards

These will be given to one student per category for:

Honesty

Helpfulness

Responsibility

Respect

Leadership

4) ICT Awards

These will be presented to the winners of the ICT competition held during the academic

year.


Form Teacher Responsibilities

The Form Teacher is the first line of contact daily for the student and remains a constant in the

child’s schooling for the year.

Main duties and responsibilities:

1) Ensures the classroom is welcoming and supportive of learning; establishes standard of

order and cleanliness in the classroom

2) Takes attendance daily – am and pm. Monitors attendance and regularity and addresses

issues that arise

3) Conducts uniform checks and monitors compliance

4) Maintains the Class data base with student and home bio and contact information to

better understand the needs and interests of each student. Ensures that all subject

teachers are informed of medical issues

5) Establishes and maintains contact with the parents of class

6) Develops an understanding of each student and seeks to motivate all

7) Monitors student performance by reviewing assessment scores in all subjects, setting

individual targets and helping students plan to achieve targets

8) Guides and manages student behaviour and general development

9) Works at establishing team and school spirit and addresses any interpersonal conflicts

10) Conducts meaningful Home Room sessions

11) Instructs class on emergency procedures and ensures their understanding

12) Establishes Class Rules and monitors implementation / conformity


13) Manages discipline matters at the class level

14) Interacts with all subject teachers to provide support for student progress and monitor

issues like homework, interest levels and performance

15) Liaises regularly with Dean on student matters

16) Attends and participates in Monthly Meetings with Dean

Student / Parent Contact

The Office prepares a list of students for each class with telephone and email contact

information for parents. Form Teachers should establish email contact within the first week of

every term, and maintain an open flow of communication to support each student’s learning

needs.

Home Room Programme

The weekly Home Room Period is critical in establishing a positive relationship between the

Form teacher and the class. The Form Teacher Guide includes a range of topics for the Home

Room Period, and Form teachers are encouraged to develop their programme in collaboration

with the Dean. Setting academic goals, study habits and individual learning styles are also

covered in Home Room.

Textbook Assignment

Textbooks are provided for student use in the first week of Term 1. Texts are electronically

assigned and all students must enter their name in the Name Bok on the inside cover, and cover

the textbook within the first 2 weeks of the term. Lost books must be replaced at a cost to

parents.


Student Lockers

A security deposit of $50.00 is required before a student is assigned a locker at the start of the

school year. The deposit is refunded at the end of the school year provided that the key is

returned and the lock does not need to be replaced.

Student Diary and Homework

The school provides every student with a Student Diary for $100.00 paid at the start of the

school year. Every teacher must, in assigning Homework, ensure that it is recorded in the

Diary. Form Teachers routinely check Student Diaries and remind parents to sign the entries.

Merits are also recorded at the back of the Diary.

Student Records

The Student File is a confidential document and available from the Office on request. Teachers

are urged to familiarize themselves with the student records to better understand each

student’s needs.


Staff Appraisals

The Process

A. Teaching Staff

The Appraisal Instrument for Teaching Staff is identified as follows:

Principal

Heads of Department

Deans

Subject Teacher

All Teachers will be appraised by the Subject Teacher Form, HODs and Deans will have

a second appraisal for their Middle Management position.

The Process – 4 Steps:

At the start of the school year – September

1) Teacher, in collaboration with HOD sets targets for each standard

2) Once agreement is obtained, teacher and HOD retain a copy

Mid Year Review – January – February

3) Teacher and HOD review, identify standards being met (M), exceeding or

not meeting (NM) and address

4) Red Flag standards falling below and plan for improvement


Final Review – June

5) Teacher and HOD complete the Appraisal with relevant comments and

evidence

6) HOD and Principal review, and conduct final review with teacher

7) Principal signs off with recommendations to the Board

8) Board completes the process

Teachers will be appraised in the following areas:

School, Culture, Classroom Environment and Management

Curriculum Knowledge and Expertise, preparation & planning

Instructional and Assessment Strategies

Professional and Personal attributes

Communication Skills

HODs and Deans will be appraised in the following areas:

School Culture

School Safety

Decision Making and planning with data

Aligning the curriculum for student development

Improving Instruction, student performance and development


B. Non Teaching / Support Staff

The appraisal instrument for Non Teaching Staff is identified as follows:

Administrative

Technical

Custodial

The Process

At the start of the school year, the Administrator and employee identify all required

duties and time lines for successful completion. Within the first school Term of

employment, the Principal and Administrator monitor performance and provide

guidance and feedback.

The mid-year review is conducted during the second school term of employment.

The final review is conducted in the last month of the third school term of employment.

The Principal signs off on the final review and makes recommendations to the Board.


Organisational Structure

Humanities

Languages

Maths/Business

Sciences

Principal

HODs

Administration

Support Staff

Dean

Form Teachers

Board

Parents

PTA

Public

Disciplinary Process

Staff members are required to follow the British Academy Policies and adhere to the

standards of performance. Should a teacher fail to perform in the required manner the

following process is applied:

1) First warning – the Principal in collaboration with the Head of Department

conducts a meeting to address the shortcoming and the teacher is issued a verbal

warning, to correct the matter immediately. The meeting is recorded in the Log

Book and if necessary, training is provided for the officer.

2) Written warning: if there is no improvement a letter of warning is issued

mandating immediate improvement, and a copy placed on the officer’s file and

follow up training is provided for the officer

3) Termination: should there have been no improvement or correction in the

officer’s behaviour, a final letter is given, copy to file, and in accordance with

termination process as outlined in the contract.


Meetings

All Standard meetings for Staff are scheduled during non-teaching sessions, on Mondays and

Wednesdays 2:30 – 4 pm as follows:

1st Monday in the Month - Staff Meetings

2nd Monday in the Month - Department and / or Subject Team

3rd Monday in the Month - Dean and Form teachers

4th Monday in the Month - Management Team

These are adjusted to the Wednesday when there are Public Holidays and school activities. All

other Committee Meetings are scheduled for Lunch or after school.

Parent Meetings are scheduled by the Form or Subject Teacher at a suitable time convenient to

both parties.

Parent-Teacher Association

Meetings are held once per term, and teachers are encouraged to attend at least 1 per year. The

PTA identifies a Parent Representative for each class who will organise the Class Tuck Shop.


The British Academy School Policies

Attendance Policy

Purpose

To develop the student’s sense of personal responsibility for his/her learning through

maintaining a high level of attendance (85% or more).

Form Teachers monitors attendance and Class Attendance Registers are marked for the AM

and PM Sessions daily.

Student absences are recorded and parents are required to notify the Administration office of

any absences i.e. illness, emergency, medical appointment, etc.

If a student is absent for two (2) or more consecutive days the Form Teachers is required to

contact parents to verify.

Monitoring Absence

The Form Teacher plays a key role in monitoring attendance and obtaining accurate reasons for

students Absence. Parents are contacted as soon as a poor pattern of attendance is observed

even when notes and assignments are being received.

1) Written excuse is required from parent.

2) Parent-Teacher and Principal Conference is scheduled to address attendance

irregularities and to establish systems to prevent reoccurrence.

3) Students can be placed on Daily Report to assist in monitoring attendance.


4) The Form Teacher must report repeated patterns of absence or unacceptable reasons

for Absence to the Dean and Principal for closer monitoring.

Punctuality

Late arrival to school is unacceptable and recorded in the Class Attendance Register. Parents

will be notified when a student exceeds three (3) times late in a given four (4) week period.

Punctuality is valued and parents are urged to support the school’s policy and ensure that their

child develops a good attendance record.

If all attempts at improving attendance fail or if there are significant patterns of

non attendance, a referral should be made to the Principal.

Prolonged absence due to medical problems

The Form Teacher should alert the Principal if a student is absent for more than four (4) weeks

due to illness is anticipated.

Evidence of the medical condition is to be provided to the school.

A request for copies of class work, worksheets and homework assignments can then be made.

The Form Teacher will take responsibility of ensuring work is set and identifying a named

person to liaise with a home tutor (provided by the family). It is important for parents and

students to realise that we will be flexible in our approach and the school will support the

student in the transition from home tuition to full-time schooling. Liaison will be particularly

important to keep all parties informed and involved.


Electronic Communication Policy

ELECTRONIC DEVICES

Students will be allowed to keep their personal cellular telephones and other

electronic devices, but they must be turned off during school hours, 7:50

a.m. – 1:55 p.m. (Lower 1), 7:50 a.m. – 2.35 p.m. (Forms 1 – 6).

Students are responsible for securing their electronic devices at all times.

The use of these devices during the morning break or lunch period is NOT

ALLOWED.

Failure to comply will result in the device being confiscated and returned to parents

ONLY.

Repeat offenders will lose the privilege to bring their electronic devices to school.

Laptops are allowed to be used in specific classes, authorized and supervised by the

teacher.

Any unauthorized use of electronic devices, e.g. during break and lunch, will result

in the electronic device (laptop, iPad, cellular phone, iPod etc.) being confiscated.

Repeat offenders will lose the right to bring their laptop to school.

Parents are required to collect confiscated devices from the Principal.

The British Academy will not be responsible for the loss or damage to any electronic

device.


Internet Policy

The Internet is provided for students to support their learning, and conduct research.

Students are required to use the Internet responsibly and not mis-use this valuable

resource. Remember that access is a privilege, not a right and that access requires

responsibility.

Individual users of the Internet are responsible for good behaviour on the Internet and

communications over the network just as they are in the classroom or on the school

compound. General school rules apply.

Computer storage areas and removable disks will be treated like school lockers. Staff may

review files and communications to ensure that users are in compliance of all school

rules.

Students accessing inappropriate or offensive material will be denied further use of the

Internet while on the school compound.

The following are not permitted

Sending or displaying offensive messages or pictures

Using obscene language

Harassing, insulting or attacking others

Damaging computers, computer systems or computer networks

Violating copyright laws

Using others' passwords

Accessing and/or deleting others' folders, work or files

Intentionally wasting limited resources

Using a flash drive from home without having it virus checked

Playing non educational games is not allowed

Playing of games unless authorized and supervised by a teacher


Staff access to the Internet

Training is available in the use of the Internet and the school’s Data Base. The ICT Coordinator

is responsible for this programme. The schools’ wireless password is NOT to be given

to students.

When needed, students can use one of the school computers to access the Internet for class

work.

Staff using the Internet must never deliberately:

Use if for any private purpose without permission from a member of the senior

management team

Access information that is offensive and/or inappropriate for use in a school,

and/or save it to floppy disc or the hard drive

Send offensive material through the school’s internal or external email facilities

Open an email attachment without having it virus checked

Information within files in staff personal areas on the network may, on rare occasions, be

accessed by the network manager as part of their monitoring role. Such information cannot be

assumed to be confidential. Abuse of the Internet can result in disciplinary action.

BE SMART - Internet Use by Example

The British Academy teaches its pupils to be safe and responsible when using the Internet. We

therefore recommend the SMART code of safety when browsing the net.

S Keep your personal details Secret - Never use your parents' credit card without

Their permission, and always keep your name, address, and password private -

It’s like giving out the keys to your home!

M Never Meet someone you have contacted in Cyberspace without your


Parent’s/guardian’s permission, and then only when they can be present

A Don't Accept emails or open files from people or organisations you don't really

Know or trust - they may contain viruses or nasty messages

R Remember that someone on line may not be who they say they are. If you feel

Uncomfortable or worried in a chat room simply get out of there!

T Tell your parent or guardian if someone or something makes you feel

Uncomfortable or worried. Remember you're in charge out there!

PARENT’S PERMISSION LETTER

As part of the school’s ICT programme, we offer pupils supervised access to the Internet. As

part of our policy to allow use of the Internet, all pupils must now obtain parental permission.

Both parents and students must sign and return the attached form as evidence of your approval

and their acceptance of the school rules on this matter.


GRIEVANCE PROCEDURES

The British Academy is committed to ensuring that grievances are dealt with in a

transparent and equitable manner. All are encouraged (staff, students and parents) to

come forward with their grievances confident that The British Academy will take the

necessary and appropriate action to resolve them.

Grievance Procedure

1) The school policy is to encourage free communication between all parties concerned.

Where possible these parties should endeavour to resolve issues directly between

themselves informally before invoking the grievance procedure.

2) When (1) does not resolve, the complaint should be brought to the attention of the

Principal verbally or in writing if necessary.

3) The complainant is encouraged to identify themselves in the written complaint so that

an appropriate response can be made. Responding to anonymous complaints will be at

the discretion of the Principal.

4) If a complaint has been made to a member of staff and the staff member is unable to

resolve the matter immediately and directly, the complaint will be referred to the

Principal at The Academy.

5) Written complaints will be acknowledged within five (5) working days and signed and

dated by the Principal.

6) Where the grievances may have legal consequences, the complaint will be referred to

the Principal and the Board.

7) The Principal will investigate to achieve a resolution, and record the matter in the

school’s Log Book.

8) The Principal will ensure procedural fairness and inform all persons involved, giving

time to respond to any allegations, and protecting all from future adverse treatment

resulting from complaints lodged by them (students, staff, parents and the public).


9) Addressing the grievance should produce the following outcomes:

a) The complainant gains a better understanding of the situation and no longer

maintains the grievance

b) The complainant receives a verbal or written apology

c) The respondent receives a verbal or written reprimand

d) One or both parties agree to participate in some form of counselling or

mediation

e) Disciplinary action takes place where misconduct or unsatisfactory performance

has occurred

10) Grievances sent directly to the Board will be directed to the Principal for advice and

information, then tabled and discussed at a Board Meeting.

Where the grievance involves the Principal, the matter is referred to the Chair of the

Board.

11) Addressing Anonymous Complaints - Staff, students, parents and members of the

public lodging complaints should be encouraged to identify themselves, with the

reassurance that their complaints will be handled confidentially, appropriately and

without fear of retribution.

12) If a complainant wishes to remain anonymous, it is at the Principal’s discretion as to

what action, if any, should be taken, depending on the nature of the complaint.

Anonymous complaints should be recorded in the log.

13) All grievances (information / resolutions) will be recorded and treated with the

appropriate levels of confidentiality.


Health & Safety Policy

The British Academy will endeavour to provide safe and healthy working conditions for

employees and others who use the school.

We will refer to expert advice to determine and assess the risks to health and safety within

the school. Co-operation from everyone is required in order to achieve the objectives of the

safety policy.

We have a responsibility to other persons using the school, other than employees e.g.

pupils, students, visitors and contractors.

Aim

The aim of our school is to create an atmosphere of carefulness and healthy habits both in

and out of school; this is for all users of the school.

This carefulness includes:

The ability of each individual to protect his/her self from risks to their Health and

Safety

Concern and consideration for the safety of other

Knowledge of what to do in certain situations

Alertness and control of good habits

Accidents

Accidents will occur. Most accidents in school are minor and can be dealt with by the

Nurse. A fully equipped medical kit is kept on the compound, as is the school’s Accident

Register, accident forms and a completed medical questionnaire for each child which

includes a list of any allergies children may have.


If the accident is more serious, the aim of the school is to get the child further medical

attention as quickly as possible. Parents/Guardians will be notified immediately and if

necessary an ambulance will be requested.

Medication

From time to time parents/guardians request that the school dispense medicines which

need to be administered at regular intervals to children.

These requests fall into two (2) categories:

Children who require emergency medication on a long term basis because of the

chronic nature of their illness, e.g. asthma and epilepsy

Children who are suffering from casual ailments (coughs, colds, headaches, etc.)

Allergies / Long Term Illness

A record is kept of any child’s allergy to any form of medication (if notified by the

parent/guardian), any long term illness such as asthma and details of any child whose

health might give cause for concern.

Smoking Policy

It is the policy of the Board that The British Academy is a no-smoking school

Pupils are not permitted to smoke on the school premises

Staff, parents/guardians or visitors are not permitted to smoke on the school

premises


APPENDICES

The British Academy

Staff Employment /Monitoring Process

1) Terms And Conditions Of Employment

1 Year Probation

Confirmation of Employment Dependant on Successful Appraisal Completed By

HoD and Principal.

Appraisal Process

Permanent Status

2) Probationary Period -- Employee Monitored In The Following:

Attendance & Punctuality

Knowledge of The Job – Curriculum Knowledge, Assessment And Teaching

Strategies

Performance Criteria – Planning, Delivery, Communication, Professional And

Personal Attributes

Additional Duties And Involvement

3) Time Line: On Employment:

Month 1 Orientation – School Policies, Systems & Structures

Teacher with HOD Sets Appraisal Targets for Standards

Month 1-2 HOD Monitors Curriculum Delivery

Deans Monitor Other Related Duties


Month 3 First Appraisal by HOD, Positives and Negatives Noted and

Employee Advised Of Areas for Improvement

Month 4–5 HOD and Principal monitor employee to note improvements

Month 6 Mid Year Review

No Improvement – Recommend Termination

Noted Improvement – Recommend Continued Probation &

Monitoring

Months 7-9 HOD and Principal Monitor

Note Improvements and Make Recommendations

4) Continued Employment

Based On Annual Review Of Staff Appraisal, Recommendations Of HOD/Dean,

Principal and Board


The British Academy

Annual Teacher Appraisal

Teacher ………………………………… Date……………………………….

Teacher to Fill Out Page 1 at the Start of the School Year

DESCRIPTION OF TEACHER’S ASSIGNMENT AND RESPONSIBILITIES

(including number of students):

PROFESSIONAL DEVELOPMENT ACTIVITIES:

FOR OFFICIAL USE ONLY ATTENDANCE AND PUNCTUALITY

No. Days absent Days Absent Days Sick

Process:

1. HOD and Teacher set Targets by end of September

2. HOD monitors Term 1 with at least 1 class visit and 1 teacher meeting as well as records

and Monthly Department meetings

3. HOD and Teacher conduct Mid Year review in January

4. Red Flag targets not meeting identify remedial steps to be taken to address and

improve.

5. Final review in June, HOD and Principal sign off

6. Principal submits with recommendations to Board for final sign off


STANDARDS: As described, each teacher must identify the target ie. 100% of the

time that they believe is attainable. Rating is done as follows:

1 Excellent (exceeds standard)

2 Very good (consistently meets standard)

3 Good (meets standard most of the time)

4 Poor (meets some of the standards some of the time)

5 Not acceptable

Knowledge & Skills For each

standard,

please identify

your target.

STANDARDS

Rate 1 – 5

Term 1, 2 & 3

1. School Culture, Classroom

environment & management

The teacher creates environments

conducive to student learning when he /

she :

Establishes and implements classroom

plan with student behaviour

expectations and consequences

Operates at all times from a position of

mutual respect for students and

colleagues

Ensures the learning environment is

emotionally, physically & culturally

safe and secure

Selects materials, equipment, activities

and space to provide safe, equitable

learning opportunities

Models the school values and guides

students to do the same


2. Curriculum Knowledge &

expertise, preparation and

planning.

The teacher demonstrates an

understanding of the core values of the

school and Programmes of Study

relevant to the specialization or subject

disciplines taught and engages in a

range of planning and delivery

activities:

Establishes goals & selects resources

relevant to the subject & year level

Demonstrates knowledge, concepts,

and methodologies relating to the

subjects taught at each year level

Organises curriculum content into

structured and sequenced topics in

relation to the Year Plan

Maintains a Record & Forecast of

lesson plans & reports

Develops Unit and lesson plans

outlining incremental progression

towards achieving specified curriculum

outcomes

Prepares and implements plan for

student growth and improved

performance

Collaborates with colleagues to

support integration, differentiation

and cross curricular learning

Uses displays and projects to support

student learning

Communicates and submits


assessment reports to parents, school

administration

3. Instructional and Assessment

Strategies

The teacher demonstrates that all

students can learn, at different rates

and in different ways, and translates

curriculum content and objectives into

meaningful learning activities and

appropriate assessments:

Uses a variety of instructional methods

and technologies to meet learning

needs of students

Communicates clearly to students and

establishes short and long-range

expectations, gives clear instructions /

explanations, checks for

understanding and re-teaches when

necessary

Uses teachable moments

Uses electronic networks and other

telecommunication media to enhance

teacher and student knowledge and

abilities and as a way of

communicating more effectively

Uses data and diagnostic material to

plan instruction and assessment

Selects and develops variety of

assessment strategies and instruments

to assess the full range of curriculum

objectives in a fair and equitable

manner

Provides clear and substantial


evidence of student learning and

performance

Guides students, parents and

administrators in their understanding

and interpretation of assessments,

results and implications for students

4. Professional & Personal attributes The teacher demonstrates an

understanding of legal, moral and

ethical frameworks within which he /

she works, and understands the

importance of contributing,

independently and collegially, to the

quality of the school:

Acts as an appropriate role model for

students, and displays conduct

expected of a caring, knowledgeable,

and reasonable adult who is entrusted

with the custody, care or education of

students

Engages in co-curricular activities that

contribute to the quality of the school

as a learning environment

Works cooperatively, as a team

member and supports school and

Board decisions

Engages in ongoing professional

development – at least 1 additional

programme per year


5. Communication Skills The teacher demonstrates effective

interpersonal communication skills

and an understanding of the

importance of purposefully and

meaningfully engaging parents in all

aspects of teaching and learning so that

student learning is enhanced through

home, community and school

relationships.

Communicates (Oral & Written)

directly with parents and uses clear,

appropriate language

Is tactful and diplomatic as required

Listens attentively to what students

and other stakeholders have to say

Completes student’s reports every term

Engages in parent / teacher

conferences

Participates in the school’s PTA

Meets deadlines for submission of

reports

Uses technology to support

communication


Classroom observations and evaluations

The HOD conducts a minimum of 4 Class Observations for each teacher annually. The

Principal may conduct 1-2 class observations annually.

Observer Date Observations / Evaluations

SUMMARY COMMENTS

HEAD OF DEPARTMENT

HEAD OF DEPARTMENT SIGNATURE

DATE

PRINCIPAL

PRINCIPAL SIGNATURE

DATE

TEACHER

TEACHER SIGNATURE

DATE


Classroom Teaching Observations

Teaching Methods / Instructional Strategies

What kinds of teaching methods or instructional strategies is the instructor/teacher using?

(Check all that apply and comment as relevant).

LECTURING STRATEGIES COMMENTS

Announcements

Summarizing Familiar Information

Introducing New Information

Relating New Information to Old

Explaining / Demonstrating Concepts

Providing Analogies

Relating Stories / Anecdotes

Making Jokes

Other

DISCUSSION STRATEGIES COMMENTS

Inviting Questions from Students

Redirecting Obvious or Easy Questions

Pausing to Give Students Time to Think

Asking a Fact Related Question

Asking a Higher-Order Thinking Question

(eg. “Why?” Or “What If?”)


Inviting Students Examples/Experiences

Praising/Acknowledging a Response

Helping a Student Respond

Correcting Mis-Guided Responses

Other

COLLABORATIVE/PROBLEM SOLVING

STRATEGIES COMMENTS

Conducting Think/Pair/Share Exercise

Students Work Problems on Board

Students Work Problems in Groups

Students Work on Projects in Groups

Teachers Actively Monitors Groups (Asking

Questions, Offering Help etc.)

Teacher Passively Monitors Groups (Listens,

Speaks Only if Spoken to)

Groups Role Play, Compete etc.

Other


Teacher Effective Poor No Use

Use of Board

Projector

PowerPoint

Additional audio-visuals

Use of manipulative

Oral communication

Probing Questions

Confirmations

Corrections

Body Language

General Observations

Documents

The British Academybritishacademy.edu.tt/pdf/staff_hand_book1.pdfAdmission Graduation ... Form 1 Level, the Trinidad and Tobago SEA Result is accepted. Entry to Form 6 is determined