The Central Baptist Church of Baltimore City · the Body of Christ, and transform lives and community. Mission Statement . The Mission Statement proclaims the primary goals and objectives

Ministry Program Guide 2016

TABLE OF CONTENTS

Greetings

Moving forward together… PHILIPPIANS 3:12-16

Rodney T. Morton, Senior Pastor

MINISTRY PROGRAM

GUIDE

Formerly the Pastor’s Program

2016

“A Christ-Centered Church”

1921-2016 | Celebrating 95 Years of Service to God’s People

The Central Baptist Church of Baltimore City

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Table of Contents Table of Contents i Greetings from the Senior Pastor ii Purpose of the Guide iii Section 1 Important Information Guiding Principles 1 Organized for Ministry 2 Leadership Training 3 Strategic Plan 2016 4 Victory Stewardship Campaign 2016 5 Section 2 Frequently Used Baby & Child Dedications 6 Multi-Purpose Center & Kitchen Use 8 Funeral & Memorial Guidelines 9 Wedding Guidelines 14 Section 3 The Ministry Program Introduction 19 Core Ministry Development Council 20 Core Ministry Areas 21 Christian Education Core Ministry Area 22 Congregational Care Core Ministry Area 25 Family Life Core Ministry Area 28 Music Core Ministry Area 31 Outreach Core Ministry Area 33 Black History Month 35 Focus On Family 35 Section 4 Office of Communication Purpose & Objective 36 Sunday Bulletin 38 Church Website 39 Event Planning 41 Event Planning Considerations 43 Event Planning Checklist & Timeline 44 Event Planning Worksheet 51 Churchwide Events 53 Churchwide Events Committees 55 Historical Recordkeeping 60 The Church Newsletter 61 Robocalls 65 Section 5 Pastor Appointments Ministry Leadership 66 Section 6 Calendar 2016 Events Calendar Cutoff Dates 69 Calendar Dates 2016 70

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GREETINGS from the SENIOR PASTOR Happy New Year! We thank Almighty God for His tender mercies and lovingkindness toward us, as He has graciously allowed us to see another year filled with endless possibilities for ministry. Welcome to the “2016 Ministry Program Guide” for the Central Baptist Church. We must continue to remain faithful and fruitful in this season of transition. God is in indeed up to something special and the good news is we are included in His plans. We must be willing to hear His voice and welcome change, both subtle and radical. Through Christ we value change, in conjunction with the talents and abilities of member volunteers and employees and foster an open, cooperative, innovative, and dynamic environment in which individuals at any level can thrive. The Ministry Program Guide should not be viewed as an isolated document, but as a companion document to the Policy and Procedures Manual (PPM) coming later this year. This guide primarily describes the procedures and processes by which we do ministry and it is designed to aid ministries by identifying fundamental, new, and changed policies, procedures, and methods. It may change as the needs and ministries of our church and community change. I applaud our church leadership for all that we have been able to accomplish thus far with the help and strength of Almighty God. I also thank the Core Ministry Directors for their hard work, and undying support in each of the ministry areas. You are directly responsible for ensuring the ministry and its budget, and that all programs, initiatives, and activities under the ministry operate as designed. You are also charged with overseeing the development of the ministry area to which you are appointed, and that the ministry supports the mission and vision of the church through evangelism, education, and economic empowerment. All persons in leadership positions are expected to commit to knowing and understanding the Guiding Principles for ministry at the Central Baptist Church. As we continue moving forward into the new year, I look forward to embracing the new blessings God has for the Central Baptist Church now and beyond. God is faithful to do His part. Let us be faithful unto Him and do our part. Thank you in advance for your support. Faithfully yours, Pastor Morton

Rodney T. Morton

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PURPOSE OF THE GUIDE “But everything should be done in a fitting and orderly way.” –NIV, 1 Corinthians 14:40 The overall purpose of the Ministry Program Guide is to promote a unified effort to fulfilling the Great Commission and vision for the Central Baptist Church. It is to eliminate inconsistencies, clarify processes, institute policies and procedures where none exist, and effectively aid in supporting the church constitution and bylaws. It is to be followed by all persons doing ministry in and for the Central Baptist Church. The Ministry Program Guide includes, but is not limited to:

• The Core Ministry Council responsibilities; • Ministry descriptions, structure, objectives, and leader responsibilities; • The process for starting a new ministry or adding new initiatives to an existing ministry; • The procedures regarding church-related events, services, and activities; • The procedures regarding funerals, memorials, baby dedications, and weddings; and, • The facilities use procedures.

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Section 1 | IMPORTANT INFORMATION Ministry Program Guide 2016

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GUIDING PRINCIPLES “For lack of guidance a nation falls, but victory is won through many advisers.” –NIV, Proverbs 11:14

All Ministry Leaders are required to know and understand the Guiding Principles associated with the teachings at the Central Baptist Church.

PRINCIPLE DESCRIPTION DECLARATION

Vision Statement

The Vision Statement defines the direction of our growth and what we hope to become.

To glorify God, reach the lost, equip the saints, edify the Body of Christ, and transform lives and community.

Mission Statement

The Mission Statement proclaims the primary goals and objectives of this church body.

We are a Christ-centered church dedicated to winning the lost and building strong disciples of Jesus Christ. We exist to love and glorify God and to make known His love throughout the world.

Theme & Scripture

The Theme and Scripture is the reference source for our core values and focus areas.

Moving forward together. Philippians 3:12-16

Core Values

The core values are the fundamental beliefs that dictate how we do ministry.

Christ-centered • Excellence • Nurturing • Teamwork Relevant • Attitude • Love

Focus Areas

The focus areas are the specific target areas of ministry interest and impact.

Discipleship • Fellowship • Leadership • Stewardship


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ORGANIZED FOR MINISTRY “For God is not a God of disorder but of peace...” –NIV, 1 Corinthians 14:30 This organizational chart is a display of the lines of accountability for the management of ministries conducted by and for the Central Baptist Church.


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LEADERSHIP TRAINING “Take Joshua son of Nun, a man in whom is the spirit of leadership, and lay your hand on him.” –NIV, Num. 27:18. Individuals serving in certain leadership positions are required to attend leadership training. The Senior Pastor schedules, conducts, or otherwise arranges for leadership training. All persons serving in the following positions are required to attend the leadership training sessions. These individuals will receive advance notification of the date and time of each training session.

o Administrator o Associate Ministers o Calendar Clerk o Church Secretary o Communication Director o Deacons o Core Ministry Directors o Trustees o Youth Pastor


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STRATEGIC PLAN 2016 “The plans of the diligent lead to profit as surely as haste leads to poverty.” –NIV, Proverbs 21:5 We will use a strategic plan document to communicate to the membership:

o The goals we hope to achieve, o The actions needed to achieve those goals, and o The other critical elements we identify along the way.

The Strategic Planning Team members will develop and maintain this document.

A. Strategic Planning Team Members

We will announce the names of the members of the Strategic Planning Team later this year.

B. Strategic Planning Team Responsibilities

The responsibilities of the Strategic Planning Team will be to: 1. Prepare the strategic plan document; 2. Set priorities; 3. Maintain focus on energy and resources; 4. Strengthen operations; 5. Ensure that everyone is working toward common goals; 6. Establish agreement around intended outcomes and results; 7. Serve to ensure the link between planning and strategic funding by recommending

the prioritization and allocation of funds identified for the Strategic Plan to the Pastor;

8. Conduct presentation meetings that are open to the membership and invited guests; 9. Maintain records and meeting notes; and, 10. Assess and adjust the strategic plan as necessary to accommodate change.


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VICTORY STEWARDSHIP CAMPAIGN 2016 “Remember this: Whoever sows sparingly will also reap sparingly, and whoever sows generously will also reap generously.” –NIV, 2 Cor. 9:6.

Campaign GOAL - $75,000

The blessing of generosity largely contributes to the long-standing success of our community of faith and its ongoing effort to be a faithful witness for Jesus Christ. We are grateful for your deep commitment to the ministry of this congregation. Giving is the result of faith, trust, intentional choices, and a life of discipline. The new year means another opportunity to further engage in the mission of “turning the world up-side down” in the same way that Jesus did in his earthly ministry. Jesus challenges us to be partners in the process of the transformation of bringing wholeness to a fragmented world. Again this year, we are asking for the following level of giving:

Membership $250 each Leadership $350 each

SUGGESTED GIVING TABLE

Pledge Amount

50% by May 31, 2016 50% by Oct. 31, 2016

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT

$250 $25 $25 $25 $25 $25 $25 $25 $25 $25 $25

$350 $35 $35 $35 $35 $35 $35 $35 $35 $35 $35

We ask each member to be in prayerful preparation for the whole church as we approach Commitment Sunday, February 7, 2016, in the hope of creating a culture of generosity that touches every person in our church. It is true that not everyone will be able to give in response to what they have received and that these difficult financial times present a challenge to some families. However, we believe in God’s abundance and our ability through that trust, to provide the resources that will empower our church to do even greater things. We thank every giver for your part in that life-changing work.

Section 2 | FREQUENTLY USED Ministry Program Guide 2016

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BABY & CHILD DEDICATIONS

A. Policy

The decision to publicly dedicate a baby or child rests solely with the Senior Pastor. To request a baby or child dedication, you must:

• Be a member in good standing, actively participating in the worship and

Christian educational life of the church; and • Be the parent or legal guardian of the baby or child to be dedicated.

B. About the Dedication

A baby or child dedication:

1. Is not the same as an infant baptism; 2. Does not guarantee that the child will grow up to follow Christ; and, 3. Does not reflect the faith the child may choose as he or she grows, matures, or

reaches adulthood.

The dedication gives parents, grandparents, and guardians an opportunity to publicly offer a baby or child to God (I Samuel 1:27-28; Luke 2:22). The dedication is a commitment on the part of the parents, grandparents, other participating relatives, and the congregation, through positive witness and influence, to raise and encourage the child to grow and one day accept and live for Christ. It is a promise to God that the parent or guardian will do everything within his or her power to raise the child in accordance with the teachings of Jesus Christ prayerfully until, he or she makes his or her own decision to accept and follow Christ. Some of the responsibilities of the parent or guardian include:

• Teaching and training the child in God’s Word; • Demonstrating examples of godliness; • Disciplining the child according to God’s ways; and, • Praying earnestly for the child.

The members of the congregation who enter into covenant with the parents and guardians of the dedicated child are bound by the same commitments.


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C. Scheduling the Dedication

Baby and child dedications are held on the second or fourth Sunday between 9:20 and 9:40 am in the Multi-Purpose Center. The Church Office schedules all baby and child dedications. The form, Request for Baby and Child Dedication may be secured from the Church Office or online: www.thecentralbaptistchurch.org/resources.

1. Complete and return the request form to the Church Office at least 4 weeks in

advance of the desired date for the dedication ceremony. 2. The Church Office schedules an appointment for the requester to meet with the

senior pastor to discuss: a. The purpose of the dedication ceremony; b. The scriptural basis of the dedication; c. The family members or other persons who will be involved in the dedication;

and, d. The date and time of the dedication.

3. All persons participating in the dedication should arrive at the church promptly at 9:00 a.m. on the scheduled date to meet with the senior pastor and or deacon(s) for a final review and questions.

D. Encouragement for Parents and Guardians

“These commandments that I give you today are to be upon your hearts. Impress them on your children. Talk about them when you sit at home and when you walk along the road, when you lie down and when you get up.” (Deuteronomy 6:6-7).

1. God’s Word challenges us to biblically guide and educate our children and to lay a

foundation of knowledge about God. We must do this during the Sunday Worship Service, Church Sunday School, and during the fellowship life of the church.

2. We must recognize that we cannot decide salvation for our children. Each individual must make his or her own decision about a relationship with Christ.

3. “Behold, children are a heritage from the Lord, the fruit of the womb, a reward. Like an arrow in the hand of a warrior are the children of one’s youth.” (Psalm 127:3-4).

4. In Luke 2:22, the parents of Baby Jesus take Him to the temple “to present Him to the Lord.” The Gospel also tells us that little children were brought to Jesus for Him to touch and bless them.

http://www.thecentralbaptistchurch.org/resources


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MULTI-PURPOSE CENTER & KITCHEN USE The Multi-Purpose Center and Kitchen Guidelines reflect the combined requirements of the Baltimore City Fire Department Regulations and the Baltimore City Health Department. CERTIFIED FOOD MANAGER A Certified Food Manager (CFM) must be present in the kitchen at all times food is being prepared. The role of the CFM is to assure that health and safety guidelines are followed as required by the Baltimore City Health Department. The only exception to the CFM’s presence requirement is when the church has employed a licensed caterer who has provided the proper credentials. The following guidelines apply:

1. The Central Baptist Church will follow the policy and procedures in accordance with Baltimore City Health Department posted signs.

2. The Multi-Purpose Center and Kitchen are not usually available on the day preceding annual day or churchwide celebrations.

3. Only 150 people may be seated in the Multi-Purpose Center. 4. Complete and submit the form, Request for Multi-Purpose Center & Kitchen Use online

or contact the Church Office to reserve the Multi-Purpose Center and Kitchen and to select special menu items, floor arrangements, color schemes, decorations, and other necessary services. All requests should be submitted not less than 30 days in advance.

5. If the Trustee Office is holding funds for your event, confirm the amount and notify the Food Manager. The Food Manager will submit the requisition to obtain the money being held and purchase all food items.

6. Food prepared outside the church may not be brought onto the church premises for the purpose of serving others. You may bring prepared food only for yourself to eat.


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FUNERAL & MEMORIAL SERVICE GUIDELINES The Christian funeral or memorial service is a service of worship and should be planned as such. Thought should be given to planning the service with the expectation that those present will participate in corporate worship. The singing of hymns, reading of scriptures, preaching of the gospel, prayers, and the invitation to the Body of Christ are all appropriated parts of a funeral or memorial service. All aspects of the service must be consistent with the church’s standards for worship, including special tributes, music, fraternal and society rituals, and dancing and must be approved by the Senior Pastor. Because the primary purpose of the funeral and memorial service is the worship of God and the consolation of the living, the body of the deceased is not required at the service. If the body of the deceased is present, the casket may be open during the wake, but closed during the actual service of worship. We are committed to meeting the obligations of the congregation and the entire church community, including ministering to the bereaved family. There will be occasions, however, when the Senior Pastor and or the church may not be available. We will, however, make every effort to accommodate the bereaved family. The following guidelines are not new. They are being published to inform you of the obligations of the church, the Senior Pastor, and affiliated ministries and to ensure that the guidelines are being applied uniformly. The Bereavement Ministry is the direct liaison between the church and the bereaved family and is responsible for planning, scheduling, and coordinating all funeral and memorial services held at the church. See also our guidelines for requesting robocalls.

A. Policy

1. Members in good standing

Whenever possible, the church will hold the funeral or memorial service for all members in good standing. A member in good standing is a baptized believer on the church membership roll who:

o Regularly attends Worship and Communion services; o Regularly contributes financially to the church as recorded by the Church

Office; and, o Regularly participates in fellowship and program activities.

A member shall not be considered “in good standing” if any of the conditions above lapses for six (6) months and longer.


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2. Non-Members

All persons not meeting the definition of member in good standing in item 1 above, shall be considered “non-members.” Services for non-members shall not be scheduled to conflict with regular, ongoing programs or previously scheduled church calendar events or services. The Church will conduct funeral and memorial services for non-members only:

o By approval of the Senior Pastor, and o Upon the availability of church facilities and staff.

B. Notifying the Church Submit notification to the Bereavement Ministry using the Death Notice Reporting Form available online or leave a voice message with the Church Office at 410-233-8558. If the Homegoing service will be held at Central, be sure to make contact with the Bereavement Ministry before finalizing the arrangements with the funeral home. Do not delay proper care or transport of your loved one to a funeral home while waiting to contact the church.

C. Fees

All contributions and services rendered by the church will be exactly the same as outlined below. With the approval of the Senior Pastor and or the Deacon and Trustee Ministries, special considerations shall be made for:

• The Senior Pastor, his wife, and minor children; • The Deacon Ministry Chairperson; and • The Trustee Ministry Chairperson.

1. Musician

The Central Baptist Church does not set the fees for musicians and is not responsible to collect fees on behalf of the musicians. The Musicians Guild of Baltimore & Vicinity sets the fees for musicians in Baltimore City. All fees for funeral and memorial services rendered by musicians in Baltimore City must be paid directly to the musician. The current fee set by the Musicians Guild of Baltimore & Vicinity for a funeral or memorial service is $150.00.


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2. Officiants

The Senior Pastor or a member of the church’s ministerial staff will officiate over the funeral and memorial services held at the Central Baptist Church. Outside officiants must have the approval of the Senior Pastor. a. Members in good standing

There is no fee for Central staff officiants. Donations, however, are appropriate. If the Senior Pastor cannot officiate, the church will provide a donation for a member of Central’s ministerial staff to officiate or for an outside officiant approved by the Senior Pastor.

b. Non-Members

The officiant’s fee is $200.00.

3. Church Facilities

a. Members in good standing No fees are charged for the use of church facilities.

b. Non-Members

The following fees apply.

Sanctuary $250.00 Multi-Purpose Center $150.00 Custodian $140.00 Kitchen $150.00 Multi-Purpose Center & Kitchen $275.00

4. Meals and Repasts

Families taking advantage of the meal or repast at the church must follow the Maryland State Food Safety Regulations. These regulations:

o Severely limit individuals in making food donations or bringing food onto the premises for the purpose of serving others; and,

o Restrict individuals from removing food from the premises unless carryout waivers are signed.


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a. Members in good standing The church will contribute $300.00 toward a meal or repast, serving approximately 100 people, held in the Multi-Purpose Center immediately following the funeral or memorial service.

b. Non-Members No monetary donation shall be made toward the meal or repast.

c. Food Coordinator o The Food Coordinator organizes food preparation and serving and has

full discretion over the menu selection. o An additional fee determined by the Food Coordinator may incur for

requesting special menu food items or service for more than 100 people. All fees are payable in advance.

o Requests for special set-up and serving arrangements must be made in consultation with the Food Coordinator in advance.

5. Funeral and Memorial Service Programs

The Central Baptist Church does not provide funeral or memorial service programs or copies of such programs for members in good standing or non-members.

D. Funeral and Memorial Service Times

Funeral and memorial service times are scheduled by the Bereavement Ministry in consultation with the Senior Pastor. Services will not be scheduled on Sunday during the time of the church Sunday School or regular worship service.

E. Bereavement Ministry

The Senior Pastor appoints the members of the Bereavement Ministry. The Bereavement Ministry has responsibility to:

1. Meet with the bereaved family; 2. Review the church funeral or memorial service guidelines with the family; 3. Schedule the date and time for the funeral or memorial service; 4. Inform the Senior Pastor of special requests and or exceptions; 5. Consult and coordinate with the Senior Pastor; 6. Inform the Deacon and Trustee Chairpersons of the arrangements; 7. Contact the Director of Music and other ministries, as appropriate; 8. Contact the Bereavement Food Coordinator, if necessary; and, 9. Conduct a post-assessment evaluation for the funeral or memorial service.


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F. Order of Service 1. Funeral Order of Service

o Processional o Opening Prayer o Opening Hymn o Scripture Readings (OT & NT) o Invocation o *Music Selection o Obituary Reading o Acknowledgements & Condolences

2-3 pre-selected cards Letters, telegrams, resolutions

o Church Resolution (members only) o Words of Comfort o Music Selection o Sermon o Benediction o Recessional

2. Memorial Order of Service

o Greeting o Opening Prayer o Opening Hymn o Scripture Readings (OT & NT) o Words of Comfort o *Music Selection o Acknowledgements & Condolences

2-3 pre-selected cards Letters, telegrams, resolutions

o Church Resolution (members only) o *Music Selection o Sermon o Benediction

*Music selection may be a church choir or an invited guest.


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WEDDING GUIDELINES

A. Policy The Church Wedding Coordinator oversees and manages all weddings held at the church. The “Schedule of Fees” table below displays the fees the wedding couple must pay for the use of the church, including the services of the Church Wedding Coordinator. The following procedures and guidelines also apply.

B. Procedures

1. Church Wedding Coordinator

The Church Wedding Coordinator is the primary contact with the church for weddings. The Church Wedding Coordinator provides the following services:

o Coordinates the date and time of the rehearsal, ceremony, and reception,

if applicable; o Facilitates communication between the wedding couple and the church

staff; o Provides access to the church at the designated time for the rehearsal,

wedding ceremony, and reception; o Provides available options for the order of service, vows, and decorations; o If necessary, advises the bridal party on available space to dress before

the wedding; and, o Provides guidance on the set-up of the sanctuary and reception area

(wedding parties are responsible to physically set-up and take down and return chairs, tables, and decorations).

The Church Wedding Coordinator is present and available during the rehearsal and wedding to ensure that things run smoothly. Wedding couples are welcome and encouraged to engage your own Wedding Coordinator. For more information about scheduling a wedding, you may obtain a copy of the wedding packet from our website (www.thecentralbaptistchurch.org/resources) or contact the Church Office.



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2. Scheduling the Wedding

Weddings are scheduled on the church calendar on a “first-come, first-served” basis. However, they do not interfere the scheduling of regular church activities. Wedding dates are not held on the church calendar. A wedding date will be placed on the church calendar only after we have received the good-faith deposit. We will only schedule one wedding per day.

We will not schedule a wedding on:

o Any Sunday o The week between Christmas Eve and New Year’s Day o Easter Weekend o Memorial Day o Independence Day o Labor Day o Thanksgiving Weekend o Sunday through Saturday before the week of Vacation Bible School

3. Pre-marital counseling

Pre-marital counseling consists of four (4) counseling sessions with the Senior Pastor. Pre-marital counseling is required for every couple getting married at Central. If you prefer outside pre-marital counseling, you must submit a letter on official letterhead from a licensed counselor certifying that you have received or are scheduled to receive such counseling.

4. Wedding rehearsal

The entire wedding party is required to be present and ready to start at the set time of the wedding rehearsal. The Senior Pastor will be present at the wedding rehearsal and on the day of the wedding service to lead and perform the wedding. Most likely, the Senior Pastor will be unable to attend or participate in the rehearsal dinner and or the wedding reception.

5. Marriage license

The wedding couple should deliver the marriage license to the Church Wedding Coordinator at, or prior to, the wedding rehearsal.


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C. Facility Use

By having your wedding at the Central Baptist Church, you agree to:

1. Adhere to the start and end time frame as stipulated in the wedding contract. 2. Refrain from smoking and possession, distribution, sale, or use of alcohol or

illegal drugs on church property. 3. Leave all rooms used in the same condition and furniture arranged as found. 4. Use only masking tape, removable clips, and removable 3M hooks to fasten

and hang decorations. Screws, nails, or wire may not be used. 5. Remove all decorations and fasteners within the time frame stipulated in the

wedding contract. 6. Provide all food, beverages, and serving items for the wedding reception. 7. Provide the containers and bags necessary for left-over food items. 8. Refrain from carrying food or beverages beyond the dining and kitchen areas. 9. Refrain from throwing rice, birdseed, or confetti. 10. Refrain from using cellular phones during the wedding service. 11. Respect the sanctity of the wedding ceremony and hold off taking flash

pictures until after the benediction. Professional photographers and guests may take time exposure photographs.

12. Pay the cost of professional carpet or floor cleaning as a result of food and beverage spills.

13. Remove trash, litter, and other debris from the church grounds and parking lot left by wedding guests.

14. Take videos only when additional lighting is not necessary.

D. Other Important Information Please make note of the information listed below. 1. Sound, lighting, and video equipment may only be operated by a church

technician. 2. Child Care Providers and the Church Nursery are not available for weddings. 3. The church does not provide, copy, or print wedding programs. 4. The Senior Pastor must approve the wedding program order of service before

the programs are printed. 5. The Central Baptist Church is not responsible for theft or damage to wedding

gifts or other items brought onto church property by the wedding party or guests.


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E. Church Equipment

1. Equipment available in the Main Sanctuary

o Organ o Piano o Sound system o Lighting system o Video system o Chairs and pews

2. Equipment available in the Multi-Purpose Center

o Sound system o Video system o Tables and chairs

F. Music

1. Musician Employing one of the church musicians is preferred. If you choose an outside musician, however, he or she must be a trained musician approved by the Music Ministry Director of the Central Baptist Church.

2. Music style

The Senior Pastor and the Music Ministry Director must approve all wedding music. The selection of vocal, instrumental, and organ music should be worship centered. Popular secular music, which does not have a divine-religion dimension, is more appropriate for the wedding reception. Taped music is discouraged. If used, an additional fee may apply.

G. Reception

The Multi-Purpose Center is available for small wedding receptions. It seats 150 people. Smoking and possession, distribution, sale, or use of alcohol or illegal drugs is prohibited on church property. Reception activities should be discussed with the Church Wedding Coordinator.


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H. Wedding Cancellation

If you cancel the wedding date reservation, the “Facility User Fee,” is non-refundable.

I. Late Fees

A late fee of $75 accrues every 30 minutes for the late start of the wedding service. Late fees are paid directly to the Church Wedding Coordinator, in cash only.

J. Schedule of Fees

Costs Non-member Member Facility User Fee (non-refundable) $250.00 $0.00 Church Wedding Coordinator 200.00 175.00 Pastoral Services & Counseling 300.00 150.00 Musician 300.00 150.00 Lighting, Sound, Video Technician 70.00 0.00 Sanctuary 400.00 0.00 Multi-purpose Room & Kitchen 600.00 425.00 Custodian (1) 150.00 125.00 Security (1) 30.00 30.00 Total $2,300.00 $1,055.00

K. Payment of Fees

A good-faith deposit (one-third (⅓)), is payable at the time you sign the wedding contract. The balance is due within 20 days of the date of the wedding. Only payments in cash, electronic debit, cashier’s check, or money order will be accepted. Make cashier’s checks and money orders payable to: “The Central Baptist Church.”

Section 3 | THE MINISTRY PROGRAM Ministry Program Guide 2016

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THE MINISTRY PROGRAM “Therefore go and make disciples of all nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit…” –NIV, Matt. 28:19

Introduction The purpose of the Ministry Program is to minister to the whole person spiritually (soul), physically (body), mentally (mind), financially, and emotionally. We endeavor to do this by ensuring that we have effective, efficient ministries to meet the spiritual and social needs of the people we serve. We will ensure we have competent, capable, and committed directors and leaders over these ministries in order to guarantee the sustainability and effectiveness of our efforts. All persons working with children will be required to go through an annual child abuse training and criminal records check. The Senior Pastor has full responsibility for implementing the Ministry Program for the Church and appoints persons as needed to oversee specific areas of ministry. The ministry program is designed to:

• Identify the internal and external needs for the church and community; • Serve as a written comprehensive document to provide guidance for ministries; • Identify competent, committed personnel to direct, lead, and serve ministries; • Evaluate and determine the effectiveness of ministries on a consistent basis; • Strategically phase in ministries to meet the vision and mission of the church; and, • Establish an initial budget for the startup of new ministries and initiatives.


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CORE MINISTRY DEVELOPMENT COUNCIL

A. Overview The Core Ministry Development Council provides resources, education, information, and support for the work of the ministry program areas. The Council seeks to promote ministry development, unity, and service support for the total ministry program. The Council also has responsibility to:

o Oversee the development of new ministries; o Develop and add new initiatives to existing ministries; o Ensure that ministry programs and activities support the theme, vision, and

mission of the church; and, o Make recommendations for the discontinuance of ministries, programs, or

activities that are no longer effective or support the theme, vision, and mission of the church.

B. Council Moderator

The Senior Pastor (or designee) serves as the Council Moderator.

C. Council Members Individuals serving in the leadership positions listed below are ex-officio members of the Council. Any member in good standing, however, may submit creditable information in support of a ministry-related initiative pending before the Council.

o Administrator o Calendar Clerk o Church Secretary o Church Treasurer o Core Ministry Directors o Deacon Chairperson o Deacon Vice Chairperson(s) o Director of Communication o Director of Safety & Security o Senior Associate Minister o Trustee Chairperson o Trustee Financial Secretary o Youth Pastor


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CORE MINISTRY AREAS Multiple ministries are made available to serve the needs of God’s people. The Ministry Program consists of five (5) Core Ministry Areas. These areas are grounded in Christian values such as service, peace-building, faith formation, discipleship, and the continuing work of Jesus Christ…in unity, and designed to benefit the entire church body and community. The Core Ministry Areas are:

• Christian Education • Congregational Care • Family Life • Music • Outreach

Following is a full description of each ministry area and subordinate ministries.

One Asterisk (*) Ministry Leader appointed by the Senior Pastor. Two Asterisks (**) Ministry Leader and Membership appointed by the Senior Pastor.

Christian Education

Academic Tutoring

Church School

Curriculum Resource

Evangelism

New Members

Scholarship

Teacher Training

VBS

Congregational Care

Bereavement

Flower Ministry

Health & Wellness

Helene's Nurses

Hospitality

Ministry of Help

Missionary Ministry

Nursery Ministry

Usher Ministry

Family LifeChildren's Ministry

Cub & Boy Scouts

Dance Ministry

Drama & Arts

Men's Ministry

Women's Ministry

YYA Ministry

MusicChildren's Choir

Faith Inspirational

Choir

Male Chorus

Mass Choir

Praise Team

YYA Choir

OutreachCommunity

Outreach

Gift of Love Center

Prime Age Seniors

Prison Ministry


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Christian Education Core Ministry Area “Study to shew thyself approved unto God, a workman that needeth not to be ashamed, rightly dividing the word of truth.” --2 Timothy 2:15

A. Objective

The Christian Education Ministry is designed to provide an understanding of the Bible and Jesus Christ; to provide an understanding of: (1) how one is saved by faith; (2) the role of the Holy Spirit, the Church, and the body of Christ; (3) prayer; and, (4) forgiveness. Christian Education supports the delivery of God’s word, by providing additional Biblical study on how to apply God’s word to everyday life situations.

B. Membership

The Senior Pastor appoints all persons serving on the Christian Education Ministry. The Sunday School Superintendent and Assistant Superintendent are ex-officio members. Church membership is a requirement. There is no maximum limit to the number of volunteers utilized by this ministry.

The effectiveness of the ministry is measured by evaluations and surveys of the participants of ministry activities and by the attendance and retention of the students attending Christian education classes.

C. Duties and Responsibilities

The Christian Education Ministry has overarching responsibilities that touch almost all other ministries and that would be impossible to list. Officially, the Christian Education Ministry is responsible to:

o Plan for the development of the church Christian education program; o Recruit and support teachers (evaluate and decide recommendations

concerning curriculum and special classes and studies fall into this area); o Advise, coordinate, and help to secure resources, assist in implementing

activities, and provide direction in all matters concerning person growth; o Make specific provisions for Vacation Bible School, Black History Month, and

the Scholarship Ministry activities; o Provide creative, educational programming that is relevant to the times and

responsive to the spiritual needs of the people; o Work with the Outreach Ministry to implement the educational aspects of

benevolence and stewardship; o Assist members with participating in Christian education and training; and, o Constantly seek to find ways to better support the work of the church.


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The Director of Christian Education (DCE) oversees an annual budget to provide vision, structure, and coordination necessary to develop and execute a holistic program of spiritual development for children, youth, and adults. The DCE collaborates with the Senior Pastor and other area directors to identify needs, develop curriculum, and guide implementation by empowering member volunteer involvement.

The Christian Education subordinate ministries include:

1. Academic Tutoring**

Academic Tutoring seeks to make a difference in the lives of children and adults who are faced with learning obstacles and challenges. The ministry provides one-to-one tutoring in academic areas and strives to build relationships through Christ-like love and compassion. The tutoring schedule is agreed upon by the tutor and the student.

2. Church School**

Church School offers a diverse curriculum that equips members with practical knowledge to guide and direct daily living. The Word of God is the central text for each lesson accompanied by contemporary resources to enhance personal growth. The Church School has classes for all ages.

3. Curriculum Resource Ministry*

The Curriculum Resource Ministry assists individuals and ministries in planning and participating in Christian educational activities, workshops, and curriculum content needed for personal growth and leadership development. The ministry reviews and evaluates the effectiveness of the church’s ongoing teaching ministries and programs and makes recommendations for improvements, as appropriate and necessary. The ministry sponsors and supports Bible study classes and discipleship training for all members and ensures that all members receive an appropriate education in Christian values and worship discipline.

4. Evangelism Ministry*

The primary focus of the Evangelism Ministry is to expand the Gospel outside the church walls. Servants of God who have truly accepted the call of ministry make up the Evangelism Ministry. These loyal members, although diverse in age, gender, prayer styles, and communication techniques, are driven by a united passion for spreading the good news.

5. New Member Orientation Ministry**

The primary objective of this ministry is to retain and aid in the growth of new members, from membership to discipleship. The New Member Orientation Ministry plans, implements, and supervises nurturing activities that engage the entire church in praying for the discipline of new members.


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6. Scholarship Ministry** The Scholarship Ministry has oversight and administration responsibility for the church scholarship fund. Scholarships are available to all persons meeting the eligibility requirements and planning to attend college or seminary school. The ministry sponsors activities each year to promote awareness, celebrate academic success, and raise scholarship dollars.

7. Teacher Training & Development**

Society continues to set new challenges for education. Teachers now perform a variety of roles and functions, which require leadership competence, preparedness and capabilities for teamwork, interdisciplinary skills, supervisory expertise, and the skill of using information and communication means and educational technologies. This ministry’s goal is to serve and support teachers in this new atmosphere.

8. Vacation Bible School*

Vacation Bible School (VBS) is a fun-filled program offered during the summer to connect with the children and families in the church community. VBS is an outreach meant to bring in children and adults who don’t normally attend church and to teach them the gospel. As an evangelistic tool, VBS helps us fulfill the Great Commission (Matthew 28:19).

http://www.gotquestions.org/great-commission.html

http://www.gotquestions.org/great-commission.html


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Congregational Care Core Ministry Area “Love each other as I have loved you.” --John 15:12

A. Objective

The Congregational Care Ministry is to provide care and encouragement for righteous living to the church body. The ministry is critical to the overall health of the church. It focuses on the internal health and needs of the congregation by encouraging a personal relationship with Christ as the standard for living life well.

B. Membership

The Senior Pastor appoints the Director of Congregational Care (DCC). Church membership is required for persons volunteering to serve in this ministry. Church membership is not required, however, for persons participating in the activities sponsored by this ministry.

No specialized training is required. The effectiveness of the ministry is measured by evaluations and surveys of the ministry activity participants and by the attendance of those taking part in the ministry activities.


The Congregational Care Ministry oversees the myriad of ministries we have for people in grief, crisis, recovering from a hospital stay, or just making sure someone has a ride to church. It provides care and support to families and individuals in a personal and compassionate way. That care could also mean delivering a meal, making visits wherever they are needed, or making a difference in someone’s life in a variety of other ways.

Officially, Congregational Care is responsible to:

o Follow up on sick, hospitalized or shut-in members; visit and contact regularly; o Pray for and with church members experiencing hardships or needing to make

decisions; o Establish support groups for family members of the terminally ill; o Seek assistance for and offer support to the chronically ill; o Visit and offer emotional and spiritual support to grieving members; o Establish a chain of volunteers who will provide emotional, spiritual, and

physical help to the needy in the congregation, such as, prepare and deliver food on a short-term basis, visit and pray with ill or grieving members, or provide transportation;


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o Keep the Senior Pastor informed of special needs and reporting on those who are sick, hospitalized, or experiencing financial difficulty (never sharing confidential information without the member’s consent);

o Maintain contact with prayer-group leaders regarding special prayer needs; o Provide emotional and spiritual support to the unemployed; seeking financial

help from the church, if necessary, with confidentiality; and, o Oversee the disbursement of benevolence funds.

The DCC fosters a sense of community in the church through reaching out to minister to the special needs of church members. The DCC shows the love of Christ in action and collaborates with the Senior Pastor to identify and minister to specific needs.

The Congregational Care subordinate ministries include: 1. Bereavement Ministry**

The Bereavement Ministry ministers to bereaved families by coordinating meals and support during the time immediately following the passing of a loved one. The ministry extends love and concern for the bereaved family on behalf of the church and assists with coordinating the funeral or memorial service.

2. Flower Ministry The Flower Ministry ensures that flower arrangements grace our church on special occasions and each Sunday in the pulpit. The ministry also partners with donors who contribute financially to commemorate loved ones or other events. The ministry also supports other church ministries and committees.

3. Health & Wellness Ministry* Health & Wellness seeks to glorify God and extend the healing ministry of Jesus Christ by providing health awareness services to the congregation and surrounding community by promoting the wholeness of body, mind, and spirit. The Health & Wellness Ministry also provides health and wellness opportunities through classes and workshops to encourage positive health habits.

4. Helene’s Nurses’ Ministry* Helene’s Nurses provide assistance with minor emergencies during services. The nurses are trained to provide limited first aid. They also maintain open communication channels to community health facilities to ensure that the proper medical assistance can be obtained whenever needed.


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5. Hospitality Ministry* This ministry oversees the hospitality program of the church and coordinates the activities that involve hospitality and are often first to introduce the mission and purpose of the ministry of Christ to the visitor. The ministry exists to provide an environment where newcomers and members can enjoy fellowship together before and after services, and over meals together.

6. Ministry of Help The Ministry of Help works with every area of the church to promote loving care for the people who call upon them for help. Areas of ministry include, but is not limited to, hospital, nursing home, and hospice visitation, feeding the homeless, providing food for people in need, delivering meals to bereaved families, and assisting people in locating temporary housing.

7. Missionary Ministry* The Missionary Ministry exists to make disciples of all nations (beginning locally and extending globally) by evangelizing, baptizing (connecting believers to a local church) and teaching them to follow Christ. The ministry continuously seeks to save sinful souls by spreading the Gospel, strengthening families by praying for them and with them, and supporting the weak and downtrodden.

8. Nursery Ministry* The purpose of the church Nursery Ministry is to provide a welcoming, nurturing atmosphere for nursery age children of members and visitors, which honors God and supports the parents in the care and education of their children. Nursery care is provided for newborns to 5-year old children during church worship services and Sunday School. Background checks are required for all nursery staff and volunteer workers.

9. Usher Ministry Ushers are dedicated to help usher God’s people into the church building and God’s presence with a servant’s attitude. They have responsibility to meet and greet congregants with a smile to ensure all are welcome, provide directions and information as needed, assist with seating, hand out bulletins and tithing envelopes, assist with the collection of offering, and direct those responding to an altar call.


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Family Life Core Ministry Area “But as for me and my house, we will serve the Lord.” --Joshua 24:15

A. Objective

Family Life focuses on helping families improve and strengthen their walk with Christ and their relationships with each other. It is ministry in the local church focused on the discipleship of each member of the family, which meets their unique emotional, physical, relational, and spiritual growth needs, and which moves them toward a life of faith together. The ministry also provides opportunities for members of the congregation to develop new friendships and create a loving church family environment.

B. Membership

The Senior Pastor appoints the Director of Family Life (DFL). Church membership is required for persons volunteering to serve in this ministry. Church membership is not required, however, for persons participating in the activities sponsored by this ministry.

No specialized training is required. The effectiveness of the ministry is measured by evaluations and surveys of the ministry activity participants and by the attendance of those taking part in the ministry activities.


The church envisions an excellent Family Life Ministry that impacts the lives of families and children with God’s presence, power and love; teaches them God’s Word and lays a foundation that will keep them passionate about the things of God and actively involved in church throughout their lives.

Officially, Family Life is responsible to:

o Care, teach, and counsel children and families; o Plan and implement programs and ministry opportunities that provide family

growth and discipleship; o Oversee a family missions program; o Oversee development, recruitment, and implementation of the church annual

summer outing; o Seek new ways to reach families with children; o Work with the Youth Pastor to maintain an accurate database of children, teen,

and family information; o Work with the Youth Pastor to promote family study and activities;


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o Be available to children and families, as needed; and, o Provide clear, effective, and timely communication of all children and family

information.

The DFL provides vision, strategy, support, and development to church staff overseeing children’s, youth, and college ministries and collaborates with the Youth Pastor and Senior Pastor on matters concerning family life issues, programs, and activities.

The Family Life subordinate ministries include: 1. Children’s Ministry*

The goal of the Children’s Ministry is to help boys and girls (age 3-11) grow spiritually. The ministry seeks to lead children toward faith in Jesus Christ and guide them to serve Him through evangelism, discipleship, ministry, fellowship, and worship. The ministry also assists with moving children beyond the weekly Church Sunday School and Bible Study time and strives to invest in the children’s daily lives.

2. Cub & Boy Scout Pack 667* The Cub Scout (age 7-10) and Boy Scout (age 11-17) troops enjoy a nurturing environment in which to fellowship and grow. The boys learn Christian values, how to identify their own personal strengths, self-awareness, life skills, and responsibilities to self and community, through community service, camping, and scouting ceremonies, while earning badges, patches, and special recognitions.

3. Dance Ministry The Dance Ministry develops the artistic gifts God has placed in boys and girls ages 13-19. The ministry promotes creative expression through liturgical and expressive dance, and provides an alternative language for the worship of Jesus Christ. The Dance Ministry’s mission is to interpret the scriptures through creative movements.

4. Drama & Cultural Arts Ministry Theatre, film, music, and visual arts tremendously impacts people. Through this venue, the church delivers the unchanging message of hope and salvation through Jesus Christ to a constantly changing world. A simple monologue, song, or a gift of art can change a person’s life. The Drama & Cultural Arts Ministry represents the Word of God in action.


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5. Men’s Ministry* The Men's Ministry seeks to encourage, equip, and energize the men of the church and community to become all God has purposely designed each man to be through a personal relationship with Jesus Christ, discipleship, leadership, and obedience to the inerrant Word of God. The ministry focus is to raise men for spiritual mentoring, growth, accountability, and leadership in service and ministry to the Body of Christ.

6. Sister Keepers Women’s Ministry* Sister Keepers offer opportunities for women to grow spiritually, serve faithfully, and strengthen their love of Christ, the church, and one another. The ministry facilitates bonding in sisterhood through activities that enrich lives and communities. The ministry provides continuous encouragement and support for women of the church and community.

7. Youth & Young Adult Ministry* The Youth & Young Adult Ministry (YYAM) provides for the well-being of youth (age 12-17) and young adults (age 18-35) with activities that enhance spiritual growth. The YYAM advocates, communicates, coordinates, and networks on behalf of the YYA. The Youth Pastor has oversight responsibility for the YYA of the church.


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Music Core Ministry Area “Serve the Lord with gladness: come before his presence with singing.” --Psalm 100:2

A. Objective

The Music Core Ministry is designed to create consistent musical forms of worship in an inspiring and uplifting force for the church and to enhance the worship experience.

B. Membership

The Director of Music (DMU) is an employee of the church, hired by the church. The church also may hire other musicians to enhance the ministry. Church membership is required for persons volunteering to serve in this ministry. Church membership is not required, however, for persons participating in the activities sponsored by this ministry.

No specialized training is required; however, volunteer singers must be able to sing. The ministry is deemed successful by enhancing the worship services through music.


The Music Ministry shares the gospel of Jesus Christ through song, encourages believers in their walk with Christ, leads the congregation in worship, and provides an avenue through which individuals may share their gift and be an integral part of the worship.

Officially, the Music Ministry is responsible to:

o Assist and lead the congregation in worship and praise; o Enhance the ministry through training workshops and conferences; o Support the Ministry Program for the church.

The DMU is responsible to the Senior Pastor for planning, coordinating, conducting, and evaluating a comprehensive music ministry program. The following singing aggregations function under the auspices of the Music Ministry:

1. Children’s Choir (Age 3-11)

The mission of the Children’s Choir is to teach children about God, Jesus, and the Holy Spirit through song, bringing an energetic innocence to contemporary gospel music.


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2. Faith Inspirational Choir (Adults age 30+) This choir sings songs of inspiration and adoration from the depth of the soul. Experience is an excellent teacher and the Faith Inspirational Choir ministers through the experience of life’s trials and victories. The choir’s main focus is traditional and contemporary gospel music ranging from the 1980s to the present. This choir ministers every fourth Sunday at 9:45 a.m. and occasionally accompanies the pastor for outside engagements.

3. Male Chorus (Men age 18+) Men who wish to lend their voices in praise and worship to Almighty God sing with this group of men. Music styles will vary. The Male Chorus ministers every first Sunday at 9:45 a.m. and is often called upon to minister for male-focused events, services, and activities, inside and outside the church.

4. Mass Choir (Adults age 18+) The Mass Choir is the church’s powerhouse choir. It can and will perform any style of Christ- centered music with excellence. Its members are the combined efforts of all the choirs of the church. The Mass Choir ministers for the Communion worship service, annual day celebrations, special services, and most often accompanies the Senior Pastor for outside engagements.

5. Praise Team (Adults age 30+) The primary function of the Praise Team is to lead the congregation in true worship under the guidance of the Holy Spirit. Music selections are carefully chosen, matching individual and team talents to musical styles, whether they be classical southern gospel, traditional gospel, or contemporary gospel.

6. Youth (Boys & Girls age 12-17) & Young Adult (Men & Women age 18-35) Choir The Youth & Young Adult Choir is designed for young people who desire to learn about and explore the awesome power of Christ through the ministry of song. The musical focus of this group revolves around age-appropriate Christ-centered music for the youth and new gospel music for the right now young adult.


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Outreach Core Ministry Area “And on the morrow when he departed, he took out two pence, and gave them to the host, and said unto him, take care of him; and whatsoever thou spendest more, when I come again, I will repay thee.” --Luke 10:35.

A. Objective

The Outreach Ministry is designed to reach new converts and to help those in need by going out into the community and spreading the gospel of Jesus Christ. This ministry will show God’s love to those in need by providing food, clothing, shelter, and other basic needs.

B. Membership

The Outreach Director is appointed by the Senior Pastor. Church membership is required to serve on this ministry. There is no maximum limit to the number of volunteers utilized in this ministry and there is no specialized training or requirements needed to serve on this ministry. However, it is desired that volunteers be inspired to humbly assist and provide support to persons and families in need.


The Outreach Ministry coordinates the benevolent ministry of the church. It functions as a contact point between the church and various social and charitable agencies. Officially, Outreach is responsible to:

o Reach those that are incarcerated, hospitalized, institutionalized, and those

that are in need of the gospel outside of a traditional church setting by planning and promoting a program of outreach education;

o Teach the Word of God by providing guidance necessary to develop character and qualities of Jesus Christ; accountability to oneself and others and serving the needs of others;

o Disciple individuals in a manner that encourages a continued pursuit of the newfound relationship with Jesus Christ, while emphasizing the significance of committing and connecting with a local church;

o Lead by example, a lifestyle that exemplifies what it means to be a follower of Christ (a Christian).

o Allocate the ministry budget to the various charitable organizations; o Enlist the support of the social agencies of the community, the nation, and the

world.


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The Outreach Director oversees an annual budget to operate this ministry. The ministry is deemed successful by implementing and facilitating community outreach programs.

The Outreach subordinate ministries include:

1. Community Outreach*

We are dedicated to lending a helping hand to members of our community in the time of need. Our goal is to be a stepping stone to brighter days. Through area agencies, community cooperatives, partnerships, and our own guidelines, we strive to give help to those whose lives can truly be touched.

2. Gift of Love Center* Through the Gift of Love Center, we reach out to low-income families, single parents, and seniors with food and clothing. We also seek to reconcile these persons and their families to God, each other, and to the community through the transforming love and grace of Jesus Christ.

3. Prime Age Seniors Ministry The Prime Age Seniors Ministry provides fellowship activities and special outreach opportunities for the seniors of our congregation and community. Information and workshops of special interest to seniors are made available. The group meets once a week to enjoy fellowship, arts and crafts, and trips to places of interest.

4. Prison Ministry* Because the prison system can be a painful and damaging process for inmates and their families, these individuals are often in great need of being treated with dignity and compassion, as our faith calls us to do. We work with inter-religious groups and government officials to assist inmates and their families, as well as those on parole. We also support holiday food, clothing, and toy drives for children and families of the underprivileged and incarcerated.


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BLACK HISTORY MONTH Every Sunday throughout the month of February, we will celebrate our rich heritage. Each of the Core Ministries are responsible to lead a planning effort that encourages churchwide ministry and membership participation and support in the celebrations.

The celebrations will be incorporated into the Sunday worship service and can include, but is not limited to:

• Invited speakers and storytellers • Dramatizations and poetry • Special music and dance • Showcases of Blacks in the Bible, government, and business • “I Have a Dream” speeches by children and youth

FOCUS ON FAMILY

We are dedicated to helping families thrive as God intended. In support of this effort, time is set aside for families to come together and engage in organized activities that encourage and strengthen family life.

Focus On Family Activities:

o The month of March, 4th Wednesday, 6:30-8:30 pm o The month of September, 4th Wednesday, 6:30-8:30 pm

Section 4 | OFFICE OF COMMUNICATION Ministry Program Guide 2016

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OFFICE OF COMMUNICATION “Do not let any unwholesome talk come out of your mouths, but only what is helpful for building others up according to their needs, that it may benefit those who listen.” –NIV, Eph. 4:29

Purpose

The complex role of the Office of Communication is to communicate with church membership and communicate with church communities about the Central Baptist Church—either directly or indirectly through the Communication Director—and serve as a resource for pastors, church leaders, ministry directors, and support staff. In order to fully fulfill its purpose, the office needs volunteers, help, and support. The most familiar definition of the office’s purpose is:

“Through all forms of visual and print media, the office helps to keep everyone informed of the happenings at the Central Baptist Church.”

While this is true, the office duties and responsibilities are many and varied. The list below is to provide a look at some of the unfamiliar purposes of the office.

o Cover church activities for news and announcement of church programs and serve as a source of information about the church for communication media. Arrange for photo coverage of church activities.

o Discover and highlight feature story possibilities in the church and make them available to the press.

o Produce the church newsletter giving announcements and activities of the church that can be sent to former members as well as to the present membership.

o Manage the posting of special church events to the church website. o Watch secular press for opportunities for the church to participate in discussions on

matters of current concern.


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A. Ministry Objective

The Office of Communication provides the means by which the Gospel of Jesus Christ and information about the church’s programs and activities are shared with the church family, community, and friends of the world through print, visual media sources, technology, and social networks.

B. Membership

The Communication Director is an employee of the church and works at behest of the Senior Pastor. Church membership is required to serve on this ministry. The skills listed below are required for ministry volunteers. Submit Letters of Interest to: [email protected]

o Verbal and written communication skills o Organization skills; interpersonal skills o Computer literacy (Microsoft Word, Excel, PowerPoint, search methods) o Willingness to attend training and work independently

The Communication Director oversees and manages an annual budget to operate the ministry. The effectiveness of the ministry is measured by evaluations and surveys of the ministry activity participants and by the attendance of those taking part in the ministry-sponsored activities.


The Office of Communication is dedicated to creatively share the events and ministries of the church with the church membership and greater community through print, digital, and other forms of media. The office works closely with the Senior Pastor to ensure that the ministry program is communicated to achieve the greatest impact and participation. Specific responsibilities include:

o Maintain a favorable image of the church and promote products and services o Assist other ministry leaders with communication needs o Support the total ministry program of the church o Maintain the paper and digital versions of procedure manuals o Foster public relations o Oversee social networks o Utilize visual media and technology to achieve the greatest impact o Manage web content o Maintain historical records of church events


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SUNDAY BULLETIN A. Policy

The Office of Communication publishes the weekly Sunday bulletin. All bulletin content, wording, spacing, and priority order are entrusted to that office. Due to spacing and priorities, all bulletin announcements may not appear every week. Members are encouraged to make note of the announcements of interest.

B. Procedure

1. Submit all bulletin announcements using the Bulletin Announcement Form on the church website (www.thecentralbaptistchurch.org/resources).

2. All bulletin announcements are due by 12 o’clock noon on Wednesday of each week. Announcements received after that time may appear in the following week’s bulletin, if applicable.

3. Bulletin announcements usually run 2-3 weeks. Announcements involving payment plans, registrations, subscriptions, and travel may run longer.

4. Bulletin announcements should not be passed to the pulpit staff before or during the Sunday worship service.

C. Announcements

1. Pulpit The Senior Pastor has full discretionary authority governing the pulpit. We strongly discourage passing announcements to the pulpit staff on Sunday, before or during the worship service. Members and ministries should follow the procedures for bulletin announcements and the event planning guidelines for special programs and activities to the extent possible.

2. Emergencies Life-threatening emergencies and serious accidents or incidents occurring on church property should first be brought to the attention of a Safety & Security Team member to radio call 911. Each Security Team member has a radio. Members of our congregation trained to handle medical or first aid emergencies already know to assist until help arrives. Each emergency is different. Depending upon the circumstances, the Senior Pastor (or designee) may or may not make a formal announcement.


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CHURCH WEBSITE

A. Purpose

As disciples of Jesus Church, we are mandated to GO! We set up a church website because we want to present more of a feel for the Church. We want to present our Church as a spiritual and activity resource center and as a community of people sharing our Christian beliefs. Specifically, we set up our website:

1. To provide our members with useful information about the church and relevant

Christian material on the web. 2. To attract people living in or moving to the church community. 3. To present the Gospel directly to the non-Christian. 4. To provide a point of contact with the community.

The biggest reason for setting up the church website is the Internet is the newest medium for communicating the Gospel; the only way we can discover how to exploit it is by being there!

B. Website Maintenance

The Office of Communication maintains the church website. Members and ministries are encouraged to submit or recommend content material. The following guidelines, however, will be observed. 1. Privacy

o Display of member email and telephone number shall be avoided unless we have signed written consent to do so.

o Display of member photos with personally identifying information (name, telephone number, address) shall be avoided unless we have signed written consent to do so. Unidentified photos may be displayed.

2. Sources of Content o Primary sources of site content shall be widely available publications of the

Central Baptist Church, such as: general policies and procedures, directory of services and ministries, event flyers, posters, bulletins, and newsletters. We will not publish material unless the source has been verified.

o Source material in the form of text, photos, or graphics must be “camera ready” in electronic format, attached to an email transmitted to: [email protected] or on digital media such as a floppy disk, CD, or thumb drive.

mailto:[email protected]


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o Controlled Updates The Office of Communication authorizes all changes, deletions, and additions to the web pages. Changes and site updates will be as follows: Periodic or Scheduled Updates

Ministry staff - posts the weekly bulletin, schedules of ministry events, choir rehearsals, calendar updates.

Major Revisions to Existing Pages Ministry Director - makes major revisions to existing pages

Brand New Content and Features Ministry Director - provides a prototype preview to leadership before going live on the official site.

o Email Lists The Communication Office will maintain a list of member email addresses to send out mass mailings publicizing events or announcing special information of interest. Members opt-in by voluntarily providing their email address or opt-out

by sending an email to: [email protected]. Email lists will not be provided to third-parties, sold, or used for any

other purpose.



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EVENT PLANNING “The plans of the diligent lead surely to abundance, but everyone who is hasty comes only to poverty.” –Proverbs 21:5

A. Introduction Events are an integral part of any ministry. Events can help create momentum and accomplish great things in the lives of the people involved or they can become huge time drainers that don’t accomplish much at all. Ministries should review and reevaluate all events, activities, programs, and services annually to ensure that these activities are in relevant relationship with the Guiding Principles.

B. Definition Event Planning:

Event Planning is the process of managing large-scale projects such as fundraisers, festivals, annual day celebrations, conferences, concerts, services, and other churchwide programs and activities. The process involves creation, direction, and planning. The process is most often used for projects occurring four (4) months or more in the future.

C. Purpose

The purpose of event planning is to help you think through the details involved in planning an event. It also provides for good purposeful recordkeeping in case someone wants to coordinate the event in the future.

1. Pray

Prayer is essential in the Christian life. Communication between us and God is critical. God should be guiding every moment of our lives, including our ministry events.

2. Plan

Planning is one of the key things you can do to make any event successful. To help in the early planning process of a new event, discuss ideas for the event with the appropriate ministry leader and seek the required approvals. For all events, you should complete the Event Planning Check List & Timeline and the Event Planning Worksheet, being very specific about your ideas and the event details. Consider and discuss the answers to these questions with your ministry before planning an event.


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o Have we been considerate to allow enough time for our partner ministries to provide the services we are requesting?

o What are the goals or desired outcome of the event? (e.g., to raise money, support a specific group or project, training, edification).

o Have we met our ministry goals with this event in the past 2-3 years? Why or why not? Based on the answers, what (if anything) should we change to make the event more successful?

o Does this event cause our staff and or volunteers to be exhausted and frustrated? Why or why not?

o Are there other events we’re not doing because of our existing event schedule? If so, should we add that event to the schedule or replace an existing event?

o Are we doing this event because that’s what we’ve always done or because it truly benefits our congregation and community?

3. Promote

All promotional materials for events held at the church will originate with the Office of Communication. This includes all print and digital media such as, posters, signs, banners, announcements, programs, invitations, and flyers. The Office of Communication will also oversee and manage promotional web content and social media. The event sponsor is responsible to:

o Make personal one-to-one contact with members or community, as necessary;

o Promote and manage subscription sales; o Distribute materials, if any; o Manage registrations; and, o Decorate, if necessary.

4. Post-review

What went well? Where are areas of improvement for next time? All event or ministry leaders are required to complete and submit an Event Post-Review Worksheet within one week while the event is still fresh in your mind. Make every effort to learn from past experiences to ensure good stewardship of time, energy, and finances.


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Event Planning Considerations It is better to plan far in advance than try to fit something in at the last minute. All events must have the approval of the Senior Pastor. The actual amount of time you need to plan a successful event will depend on this chart of considerations.

Consider Because…

Senior Pastor The Senior Pastor does more than just attend events. Plan your event far enough in advance to afford the Senior Pastor enough time to coordinate his schedule if you expect him to attend, speak, or preach.

Other Ministries

Some ministries are required to serve for every event. Strategically place your event on the church calendar. Be prudent in your planning and considerate of the other ministries you need for a successful event.

Venue Availability

Planning in advance provides greater flexibility to choose the venue. Some places require several weeks in advance to book the space. We too may have difficulty reserving space in our own church. Be considerate enough as not to plan an event so close to another.

Contracts Only the Trustee Office can enter the church into a contract. If a contract is required, undoubtedly it has a deadline date and must be signed in advance. This time must be built into the planning timeline.

Funding & Partnerships

Requests for funding, sponsorships, and partnerships will always be required in advance and will have varying deadlines to be considered.

Marketing Strategy

If you only provide short notice, surely not as many will attend who could attend. A well thought out marketing plan in advance can certainly put your event on the map.

Furniture & AV Equipment

You will need to arrange furniture and ensure that the AV equipment is in working condition to accommodate invited guests, singers, and speakers the day before they arrive and again 1-2 hours before the start of the event. Invited guests are more apt to come again when they know you have especially prepared everything just for them. No speaker, preacher, or singer likes to pick up a microphone only to discover it does not work!

Security Security will need to be present for all events held at the church. Advance notice is required to ensure an adequate number of security personnel coverage for your event.


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6 to 12 Months Prior to the Event

Event Planning Checklist & Timeline □ Planning Meeting

□ This meeting should include all essential team members and should be an interactive session of ideas and concepts (brain storming)

□ Complete the Event Planning Worksheet □ Decide on preliminary budget (for food, drink, advertising, decorations) □ Schedule firm monthly team leader meetings and provide detailed

assignment due dates □ Develop follow-up plan for contacting visitor participants after event

□ Contact outside organizations as needed (town, school, police, fire, etc.) □ Confirm speakers and guest entertainers □ Get quotes and procedures as needed from media outlets (newspaper, radio, TV,

etc.) □ Get quotes if we are using an outside printer for advertising and/or other

materials

Item Cost Item Cost

Speakers Design/printing

Travel Decorations

Lodging Office Supplies

Food Advertising

Equipment Rental Entertainment

Other Other

Check the items completed. Scan and email to: [email protected] or submit online: www.thecentralbaptistchurch.org/resources.

Event: Event Planner:

Event Date: Signature:

Event Time: Today’s Date:




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□ Final detailed budget □ Begin a volunteer list and recruitment □ Determine audio visual requirements and volunteers □ Determine building, parking, and other logistical needs □ Develop menu/refreshments □ Order supplies, such as foam plates, paper cups, etc. □ Prepare layouts for advertising and order or print materials □ Order ministry materials and promotional items including volunteer shirts,

patches, badges, uniforms, accessories, etc. □ Complete lists for mailing/emailing/Facebook for invitations and postcards □ Follow-up plan completed and volunteers enlisted □ Begin volunteer training

Remember: Ownership by your volunteers is dependent on preparation, training,

and promotion. This conveys your vision to them in a tangible way.

Item Cost Item Cost

Speakers Design/printing

Travel Decorations

Lodging Office Supplies

Food Advertising

Equipment Rental Entertainment

Other Other








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□ Volunteers given specific assignments (some events will have these assigned 4 to 12 months in advance)

□ Follow up and accountability with team members □ Team member training continues □ Final revision of schedule, procedures, and needs □ Promotion plan completed □ Hold a walkthrough of the event with all team leaders □ Follow up plan reviewed


and promotion. This conveys your vision to them in a tangible way. Check the items completed. Scan and email to: [email protected] or submit online: www.thecentralbaptistchurch.org/resources.








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□ All promotional materials completed and received □ All advertising sent to respective organization (newspaper, TV, radio, etc.) □ Confirm that the recipient at the advertising organization received the

advertisement. □ Order all food □ Food purchases finalized with a pick up person, time, and date □ Schedule of all personnel, job descriptions, including building and clean up

personnel □ Final volunteer training □ Volunteers given specific assignments (some events will assign these 4 to 12

months in advance) □ Follow up and accountability with team members □ Team member training continues □ Final revision of event schedule, procedures, and needs □ Promotion plan completed □ Finalize parking, clean up, and security details □ Confirm set up and tear down times with responsible team members □ Confirm returning of borrowed or rented items and items being returned for

credit with responsible team member (NOT THE PASTOR) □ Promotions begin within church and community!!!!


and promotion. This conveys your vision to them in a tangible way. Check the items completed. Scan and email to: [email protected] or submit online: www.thecentralbaptistchurch.org/resources.




1 Month Prior to the Event




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□ Send out emails confirming with all volunteers the time, date, and place of the event

□ Meet with team to finalize plans and convey with volunteers the finalization of plans □ Promotions continue with extreme emphasis □ Double-check everything □ Finalize team member training and assignments □ Finalize all team member supply needs □ Finalize all seating and table arrangements □ Confirm the number of team members and assignments to ensure that we

have enough people

□ Verify food purchases and pick up with person responsible Check the items completed. Scan and email to: [email protected] or submit online: www.thecentralbaptistchurch.org/resources.




2 Weeks Prior to the Event




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□ Meet with all team members for last minute details □ Final rehearsal or walkthrough of event □ Verify final tear down and cleanup plans with responsible team members □ Verify the returning of borrowed or rented items and items being returned for

credit with responsible team member (NOT THE PASTOR) □ Team leaders recheck every area and try to anticipate and plan for any

unforeseen changes, plans, or issues □ Final review of all team member tasks □ Review follow-up plan with team members □ Send out email to all volunteers with a reminder, encouragement, change of

plans, etc. □ Confirm with team members when they should arrive Check the items completed. Scan and email to: [email protected] or submit online: www.thecentralbaptistchurch.org/resources.




1 Week Prior to the Event




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□ Recheck all equipment and supplies for the event □ Recheck logistical issues for traffic flow through the event, arrival and dismissal

procedures, kitchen needs, security needs, etc. □ Confirm set up of all rooms, tables, etc.

□ All team members arrive at least one hour early □ Check audio/visual equipment at least one-hour prior □ Final check of all areas being used for the event, including bathrooms □ Greet team members and cover any final details

□ All rooms have been cleaned □ All bathrooms have been cleaned □ All floors have been mopped or vacuumed □ All items have been returned or scheduled for return □ All decorations and/or props have been torn down and stored □ Team member event review has been scheduled





1 Day Prior to the Event

Day of the Event

1 Day After the Event




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Event Planning Worksheet

Mission We are a Christ-Centered church dedicated to winning the lost and building strong disciples of Jesus Christ. We exist to love and glorify God and to make known His love throughout the world.

Vision To glorify God, reach the lost, equip the saints, edify the Body of Christ, and transform lives and community.

______________________________________________________________________________________________ Instructions for Using this Form 1. Complete this form for Annual Day and Churchwide events. 2. Complete and submit the online form or email the completed form to: [email protected]

not less than 4 months prior to the event date. Your event must be approved by the Senior Pastor before you can submit this form.

3. Use the Event Planning Checklist to assist your group with planning a successful event. Contact the Communication Office for assistance.

______________________________________________________________________________________________

Name of Event or Project: ____________________________________________________________________ Host Ministry or Sponsor: ____________________________________________________________________ Chairperson/Coordinator: Name: ______________________________________________________________ Phone: _____________________________________________________________ Email: ______________________________________________________________ Date of Event: ___________________________________________________________________ Time of Event: Begin: ___________________________ End: ____________________________ Set-up Date: ___________________________________________________________________ Set-up Time: Begin: ___________________________ End: ____________________________ Purpose of Event: ___________________________________________________________________________ _______________________________________________________________________________________________________ _______________________________________________________________________________________________________ _______________________________________________________________________________________________________ What is the goal and desired outcome? ___________________________________________________________________________

_______________________________________________________________________________________________________ _______________________________________________________________________________________________________ _______________________________________________________________________________________________________ _______________________________________________________________________________________________________ How does the event relate to our mission and vision? ___________________________________________________________________________

_______________________________________________________________________________________________________ _______________________________________________________________________________________________________ _______________________________________________________________________________________________________ _______________________________________________________________________________________________________ Who is the target audience? (check all that apply)

Men Junior High students Youth (12-17 yrs.) Women Senior High students Community Adults (18 & up) College students Other Families Children (0-11 yrs.) Other


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Space required (check all that apply)

Main Sanctuary Kitchen Outside, Pulaski Street Lower Sanctuary Lower Level Rooms Offsite, specify:

Multi-Purpose Room Outside, Baltimore Street

Audio & video required (check all that apply)

Hand microphone CD player Laptop Corded microphone TV / VCR / DVD Audio system Floor microphones Computer / projector Other

Multi-Purpose Room Set-up. (Attach or draw diagram of room configuration on back side)

No. of tables Podium Other No. of chairs at each table Flip chart Other

Event Promotion (check all that apply)

Church bulletin Website Newspaper Church newsletter Social media Radio / TV Brochures Flyers Invitations Mail-outs Other Other

What is the budget dollar amount allocated for this event? $ _________________________________

____________________________________________________________________________________________________________________________________

Signatures:

Approved: Rejected: Date: Core Ministry Director/Event Chairperson

Comments: _____________________________________________________________________________________________ _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Approved: Rejected: Date: Senior Pastor

Comments: _____________________________________________________________________________________________ _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Submit online or email completed worksheets to: [email protected]



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CHURCHWIDE EVENTS

A. Introduction The Bible admonishes us to celebrate every victory, every breakthrough, no matter how big or small, as has been our tradition. As we travel along on the faith journey, it is important to mark the milestones along the way and to thank God for his faithfulness. Because we have so much to thank God for, and to make efficient use of our staff and resources, we will celebrate in the manner outlined below.

B. Annual Days

1. Annual Youth & Young Adult Month (April)

The Annual Youth & Young Adult celebration will take place during the entire month of April. The Youth Pastor will lead the effort and appoint chairpersons, committees, and young people as needed. We will celebrate our young people every year during the month of April. The month-long emphasis shall include, (but not be limited to):

o Ministry service and recruitment o Educational activities and programs o Fellowship, awards, and recognitions o Mission and community outreach projects o Stewardship campaign milestone highlights

2. Church Anniversary (May)

We will celebrate the Church Anniversary on the 1st Sunday in May every five (5) years, beginning 2016.

3. Back-to-Church Month (September)

The Back-to-Church Sunday campaign is strategically designed to help churches reach out and invite everyone to try church again. This powerful movement encourages church attendance by inspiring and empowering church members to invite their neighbors, friends and loved ones to a special Sunday service designed just for them. The Central Baptist Church is a registered participating church in support of Back-to-Church Sunday. The focus of our traditional annual days, Christian Education Day, Family & Friends Day, Homecoming Day, Men & Women’s Day, and Deacon, Deaconess, and Trustee Day are incorporated into Back-to-Church Month. We will celebrate Back-to-


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Church Month every year during the month of September. The month-long emphasis shall include, (but not be limited to):

o Christian education and Church School recruitment o Awards and recognitions o Community outreach o Outreach Goal – 100 Visitors

Each member registers 2 visitors Visitor receives recognition in souvenir program and a special gift

o Fallfest Committee collaboration o Back-to-Church & Communion Sunday culminating with the official

National Back-to-Church Sunday o Stewardship campaign milestone highlights

4. Senior Pastor’s Anniversary (May)

We will celebrate the Senior Pastor’s Anniversary on the 1st Sunday in May every five (5) years, beginning 2017.


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CHURCHWIDE EVENT COMMITTEES The Senior Pastor appoints General Chairpersons and Co-Chairpersons to plan, document, and oversee the details of all annual day and churchwide celebrations. The Office of Communication shall have ex-officio representation on all annual day and churchwide celebration committees.

The General Chairpersons and Co-Chairpersons have responsibility to ensure that the Senior Pastor is always kept informed with the progress and plans of the committees. Once appointed, the General Chairperson and Co-Chairperson may then appoint other sub-committees and sub-committee members as needed.

A. General Chairperson The General Chairperson has the overall responsibility to: 1. Approve the selection of the theme and supporting scripture. 2. Establish an audio and visual media communication strategy. 3. Contact the Food Manager regarding meal and dining arrangements. 4. Submit the required requisitions for any special items. 5. Contact the Flower Ministry, if applicable. 6. Submit guest list (speakers, preachers, entertainers) recommendations to the

Church Office. 7. Oversee the activities of the program committee to ensure that the program is

transmitted to the Communication Office in a timely manner. 8. Maintain a complete status of the planned activities for reporting to the Senior

Pastor.

B. General Co-Chairperson

The Co-Chairperson serves in the absence of the Chairperson, thereby having the same responsibilities as listed above. Additional duties include:

1. Maintain a committee contact list; 2. Notify members of committee meetings; 3. Take attendance at committee meetings; and, 4. Provide change and modification notifications to the Communication Office.


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C. General Secretary The General Secretary is a key position on all of the annual day and churchwide celebration committees. It is best suited to a person who is dependable, well organized, and has administrative skills. The General Secretary has responsibility to: 1. Prepare and distribute the agenda and other materials, and keep the Minutes of

all meetings of which he or she is Secretary. 2. Maintain communications between the General Committee and its sub-

committees. 3. Report regularly to the General Chairperson about the activities and progress of

the sub-committees, including program changes and modifications. 4. Keep in contact with the members of the General Committee between meetings. 5. Keep records of activities of the General Committee and its sub-committees. 6. Maintain records and a description of the procedures used for the benefit of his or

her successor and of other interested parties. 7. Share the final program draft with the General Committee. Resolve any

discrepancies with the General Committee and Program Committee. 8. With the approval of the General Committee and Program Committee, email the

final draft program to the Program Secretary for transmission to the Communication Office.

9. Forward a complete and organized set of records of all the General Committee activities and procedures to the Communication Office for the purpose of historic recordkeeping and archival.

D. Program Chairperson

Selecting persons to participate on a program should be approached prayerfully. Avoid selecting individuals to participate on a program just for the sake of giving everyone a turn. Be mindful of our core values, one of which is “excellence.” God has equipped each of us with unique characteristics and capabilities. This means, not everyone is suited to every task. Know that the person you select is suited to the task. For example, if you want someone to read Scripture, know that the person you select:

o Is dependable o Is familiar with the passage o Can read without stutter or stumble o Not shy or timid o Knows how and is not afraid to use the microphone o Can be heard, even if it becomes necessary to read without a

microphone


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The Program Chairperson’s specific responsibilities include:

1. Oversee the selection of persons to: o Serve as Worship Leader o Read Scripture o Lead Memorial Observerances o Make Special Presentations o Appeal for tithes, offerings, and other special donations

2. If the program includes a “Response to the Welcome,” the program committee should exercise enough care to obtain the name, title, and church or organization affiliation, including city and state, of the person who will respond. Verify all spellings.

3. Submit requests for special paper or other program needs to the Church Office. 4. Submit recommendations for outside preachers, speakers, or professional

entertainers to the Church Office. Include the name, title, and church or organization affiliation. Verify all spellings. The Church Office will obtain the approval of the Senior Pastor.

5. Contact the Media & IT Director to ensure the appropriate placement of microphones for invited guests, video and audio taping, and sound.

6. Contact the Music Director and provide the theme and scripture for the selection of the hymns for the worship service. If the committee has selected preferred hymns, contact the Music Director for an evaluation of the appropriateness of the hymns selected by the committee.

7. Review the final draft program for correctness. Verify all program participant names, titles, and church or organization affiliation information, photos, musical selections, hymns, special writings, and order of service for the program. Verify all program content and spellings before providing approval.

8. Email your approval and a copy of the final program draft to the General Secretary.

E. Program Co-Chairperson The Program Co-Chairperson will serve in the absence of the Program Chairperson, thereby having the same responsibilities as the Program Chairperson. Additional duties include:

1. Maintain a program committee contact list; 2. Notify members of program committee meetings; 3. Take attendance at program committee meetings; and, 4. Provide change and modification notifications to the General Secretary.


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F. Program Secretary

It is essential that the Program Secretary be dependable, attend all committee meetings, barring illness or emergency, and possess good note-taking skills. The Program Secretary has specific responsibilities to: 1. Prepare and distribute the Agenda and other materials, and keep the Minutes of

all Program Committee meetings. 2. Report regularly to the General Secretary about the activities and progress of the

Program Committee, including program changes and modifications. 3. Keep in contact with the members of the Program Committee between meetings. 4. Keep records of the activities of the Program Committee. 5. Maintain records and a description of the procedures used for the benefit of his or

her successor and of other interested parties. 6. Forward a complete and organized set of records of all the Program Committee

activities and procedures to the General Secretary for the purpose of historic recordkeeping and archival.

7. Review the final draft program for correctness, ensuring that no information is missing or incomplete. With the approval of the Program Chairperson, email the final draft program to the Communication Office, 30 DAYS IN ADVANCE, to: [email protected]. Be sure to include your name, email address, and contact phone number. NOTE: All participant names, titles, and church or organization affiliation information, photos, musical selections, hymns, and special writings for the program should be submitted together at one time. Verify all spellings. DO NOT SUBMIT AN INCOMPLETE PROGRAM.

G. Role of the Office of Communication The Office of Communication plays a crucial role in the success of all church activities and provides ex-officio representation on all annual day and churchwide celebration committees. It must work closely with these committees to ensure it understands the information it needs to communicate.

THE OFFICE OF COMMUNICATION IS NOT RESPONSIBLE FOR SECURING MISSING PROGRAM INFORMATION.


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Upon the timely receipt of a final draft program for print, the Office will: 1. Obtain program approval from the Senior Pastor; 2. Obtain the congratulatory message from the Senior Pastor; 3. Notify the General Secretary and the Program Secretary of the Senior Pastor’s

approval, rejection, or change requests; 4. Draft the program design and layout; 5. Include the weekly announcements and sick list; 6. Forward the complete draft program to the General Secretary and Program

Secretary for a 5-day cursory review before printing; 7. Resolve any edits or change requests; and, 8. Submit for printing if no additional changes are required, or if no response is

received after 5-day cursory review period.

H. Role of the Church Office

The Church Office is responsible for ordering church supplies, handling correspondence, and obtaining the Senior Pastor’s approval for inviting special guests.

THE CHURCH OFFICE IS NOT RESPONSIBLE FOR SECURING MISSING PROGRAM INFORMATION.

Upon receipt of a request, the Church Office will:

1. Obtain the Senior Pastor’s approval to invite special speakers, preachers, pastors and their churches, performers, or other high profile individuals recommended by committees;

2. Send invitational correspondence and make timely follow-up inquiries; and, 3. Order paper, supplies, or other items requested by committees.


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HISTORICAL RECORDKEEPING

A. What We Keep

The Office of Communication creates many historical records on behalf of the Central Baptist Church. A record is considered historical when it contains information about the organization which created the record.

It is difficult to prepare a comprehensive list of the kinds of records and materials we keep, and everything we keep may not be on this list. However, this list should give an idea of the kinds of records we do keep.

o Publications

Weekly worship bulletins Newsletters Brochures, flyers, posters Programs for special events Announcements of special events Directories

o Correspondence related to church programs, events, activities o Photographs taken in connection with programs, events, activities o Newspaper or magazine clippings o Any written or printed history of the church o Electronic and digital material produced by the church o Printed hard copies of records stored on CDs and DVDs o Biographical material, information about special events, achievements, and

honors attained by pastors and congregation (send copies to district and national archives)

B. Cataloging and Storage

Records are kept together and stored in a safe place, free from dampness and extreme temperatures. The overall goal of the Communication Office is to catalog the historical records that we are required to keep for future referencing.


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THE CHURCH NEWSLETTER The Office of Communication publishes the official church newsletter, Faith Central. The newsletter is an abbreviated news source which includes articles about the church, its ministries, and the community.

A. Vision Statement

A world bathed in the Love of God through the knowledge of the Gospel of Jesus Christ.

B. Mission

The Newsletter Ministry is composed of members called by Jesus Christ to be His ambassadors in the world. Its mission is:

• To report Christian-based news, events, activities, and programs to the church and

community. • To provide a lifeline to everyone in the church. • To share the gospel through brief stories, testimonies, and meditations. • To encourage and uplift the sick and down-trodden. • To teach doctrinal truths. • To foster a community of prayer, love, and understanding. • To share the vision of the church to the community. • To promote, advertise, and market the church.

C. Newsletter Staff

The Newsletter Staff is a component of the Office of Communication. The staff has full authority to:

1. Edit, add, and delete content and run ads as space permits; 2. Change its advertising policies and rates without notice; 3. Decline publication of any content, on the basis of inappropriate or incomplete

material or the non-payment of the costs associated with sponsorship ads.

NOTE: Neither, the Central Baptist Church, the Office of Communication, or the Newsletter Staff is responsible for the content of the camera-ready submitted ads.


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D. Publication Format

1. Hard copy The newsletter is published in hard copy print available in the church front lobby until all copies are exhausted. Hard copies of the newsletter are hand-delivered to sick and shut-in members.

2. Electronic Media

Electronic mail copies are distributed to all persons who sign up for email delivery.

3. Online

The newsletter is accessible from the official church website: www.thecentralbaptistchurch.org.

E. Submission Guidelines

All articles submitted by the deadline date will receive publication consideration. This does not mean that all articles received will be published. The newsletter staff has responsibility to publish content that is consistent with the church’s mission, vision, and core values. Only articles of Christian interest or celebration will be considered.

1. Paper will not be accepted.

Submit all articles using the Newsletter Article Submission Form online: www.thecentralbaptistchurch.org/resources.

2. If your article includes photos, images or other documentation, Do Not use the online form. Email your article and all accompanying documentation to: [email protected]. Include “Newsletter Article” in the subject line of your email.

3. Submit article content as Microsoft WORD (2003-2016) or PDF files. 4. Photos must be camera-ready or in PNG or JPEG format. 5. Articles must be void of offensive or intrusive text or pictures. 6. The submission and publication deadline dates are not flexible. Late submissions

will not be considered and must be resubmitted to receive consideration for later publications.

http://www.thecentralbaptistchurch.org/



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F. Article Content

News about church and community events, human interest stories, and ministry-related news stories are welcome. The following guidelines will be observed:

1. Stories, and similar writings that edify Christian life

This includes articles about ministry activities; articles that explore theological themes from a biblical, historical, or application-based perspective; articles about Church worship and related topics, such as music, worship leadership, celebrations, pastoral insights, and fellowship activities. Personal interest inspirational stories are also welcome. Beware of copyright laws.

2. 500 words or less All articles will be edited and formatted to fit the space allotted. Human interest stories should be relevant to today’s church.

3. Content focus and organization Focus your article on a specific topic. Write at a 3rd grade reading level so the information can be easily read and understood. Organize your article in such a way that the story moves from the introduction to the conclusion.

4. Reference sources Refer to sources such as books, magazines, or other published works and include a footnote with the full reference source.

5. Versions of the Bible Identify the version of the Bible you use and include this information in the text.

6. Photos Label photos by identifying who, what, where, and when.

7. Submission deadline date Submit all content by the submission deadline date. Deadline dates are necessary so that the newsletter staff has time to setup the content layout and spacing before printing. Content received after the deadline date interferes with this process.

8. Late submissions Content received too late for the upcoming newsletter will not be considered for publication and must be resubmitted.


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G. Submission and Publication Schedule

Submission Deadline Date Publication Date January 10 February 1

April 10 May 1 July 10 August 1

October 10 November 1

NOTE: The Newsletter Staff is a component of the Office of Communication and reserves the right to edit all newsletter content without prior notification.

H. Newsletter Sponsorship Ads

Newsletter sponsorship ad opportunities are available for a small fee. Fees are necessary to offset publishing and printing costs. Sponsorship ads will be published consistent with the newsletter publication schedule. See the following Fees Table for costs and payment options. General donations are also acceptable.

I. Ad Guidelines

1. Paper will not be accepted. All ads must be submitted by email only to: [email protected]. Include “Newsletter Ad” in the subject line of your email.

2. The submission and publication deadline dates are not flexible. Late submissions must be resubmitted.

3. Ads must be void of offensive or intrusive text or graphics. 4. All ads must be print-ready. 5. Recurring ads must be confirmed via email for every publication. 6. Full payment of ad is due by the submission deadline date.

Submit ads by email to: [email protected]. Include “Newsletter Ad” in the subject line of your email.

SPONSORSHIP ADVERTISING FEES TABLE Ad Type Fee Payment Options

Patrons $10 • Cash Business Cards $25 • Electronic Debit/Credit

Quarter Page Ad $60 • Check or money order payable to: Half Page Ad $100 The Central Baptist Church, Newsletter Ad Full Page Ad $150 2035 W Baltimore St, Baltimore, MD 21223




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ROBOCALLS

A. Policy

The Office of Communication processes robocalls upon receipt of a request in accordance with these guidelines or as approved by the Senior Pastor. Robocalls are distributed to member phone numbers recorded with the Church Office. Each member has responsibility to ensure that his or her own phone number is correctly recorded with the Church Office.

B. Guidelines

1. When we will use robocalls We will use robocalls to notify you of important or emergency information that:

a. Could not be provided timely in a congregational group setting, or b. Could not be placed timely in the Sunday bulletin, or c. The Senior Pastor has provided approval to process a robocall.

2. When we may use robocalls We may use robocalls to notify you of:

a. Activities in which the Senior Pastor has personal involvement, acting on behalf of the church, and requests membership attendance or support;

b. Life-threatening emergencies involving a member; c. Closings due to inclement weather; d. Emergencies prohibiting the use of the church or any of her properties; e. Any issue affecting the health and safety of individuals; f. The death and or funeral arrangements of a member with the permission of

the decedent’s family; and, g. The death and or funeral arrangements of an immediate family member of a

member, whether or not the deceased individual was a member of the church, and with the permission of the decedent’s family.

IMMEDIATE FAMILY MEMBERS Spouse Parent Grandchildren Natural, adopted, half, and step siblings

Grandparent In-laws Natural, adopted, half, and step children

NOTE: The Privacy Act does not apply to deceased individuals. However, there may be privacy rights and concerns of surviving family members which are protected by federal law. We must ensure that we have the permission of decedent’s family before releasing any information that may impact the surviving family members.

Section 5 | PASTOR APPOINTMENTS Ministry Program Guide 2016

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2016 PASTOR APPOINTMENTS

Ministry Leaders Bereavement Ministry Coordinator Sis. Margaree Lee Co-Coordinator Trus. Debra Moore Children’s Ministry Coordinator Sis. Rita Ford-Farmer Co-Coordinator Sis. Sharon Baldwin Christian Education Core Ministry Director Sis. Lois McLaughlin Assistant Director Vacant Church School Superintendent Sis. Myra Staples Assistant Superintendent Vacant Communication Director Sis. Edith V. McCracken Events Projects Coordinator Deacs. Mildred Suggs Congregational Care Core Ministry Director Deacs. Edith C. Fulmore Assistant Director Vacant Culinary Ministry Food Manager Sis. Barbara James Assistant Food Manager Sis. Annie Gregg Curriculum Leadership Ministry Coordinator Sis. Edith Dowdell Assistant Coordinator Sis. Martha Turner Evangelism Ministry Coordinator Sis. Clara Carroll Assistant Coordinator Sis. Carrie Williamson Family Life Core Ministry Director Sis. Angela Tates Assistant Director Vacant Flower Ministry Chairperson Sis. Irish McNeill Co-Chairperson Sis. Shirley Dower Gift of Love Center Coordinator Deacs. Glenda Fulmore Co-Coordinator Deacs. Merian Bates


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Health & Wellness Ministry Coordinator Sis. Malvenia Cox, RN Co-Coordinator Vacant Hospitality Ministry Coordinator Sis. Gwendolyn Taylor Co-Coordinator Sis. Judith Scott Men’s Ministry Coordinator Rev. Kendall Shoats Co-Coordinator Dea. Kenneth Suggs Missionary Ministry President Sis. Claudia Dock Vice President Deacs. Darlene Taylor Music Core Ministry Director Bro. Frank Rowlette Assistant Director Vacant New Member Orientation Coordinator Sis. Margaret Robbins Assistant Coordinator Dea. Joseph Edmonds Nursery Ministry Coordinator Sis. Bernice Diggs Co-Coordinator Sis. Valerie Serrall Outreach Core Ministry Director Dr. Gail Edmonds Assistant Director Sis. Deborah Winfield Prison Ministry Coordinator Sis. Jewel Kesler Assistant Coordinator Vacant Retention Committee Coordinator Bro. Horace Love, Jr. Co-Coordinator Sis. Martha Turner Safety & Security Ministry Coordinator Dea. Johnny Dabney Co-Coordinator Bro. James Armstrong Scholarship Ministry Coordinator Sis. Rhonda Jackson Co-Coordinator Vacant Sister Keepers Women’s Ministry Coordinator Sis. Angela Tates Co-Coordinator Vacant


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Teacher Training Ministry Coordinator Sis. Barbara Robinson Co-Coordinator Sis. Alice Peacock Vacation Bible School Coordinator Sis. Joyce Pretlow Co-Coordinator Vacant Wedding Coordinator Sis. Zeaira Davis Assistant Coordinator Vacant Youth & Young Adult Ministry Coordinator Sis. Terry Long Co-Coordinator Vacant

Section 6 | CHURCH CALENDAR 2016 Ministry Program Guide 2016

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EVENTS CALENDAR Events Calendar Cutoff Date

Spiritual service to the Body of Christ involves the wise stewardship of God’s resources for the accomplishment of the work of ministry. An events calendar cutoff date has been established to help us more effectively:

Support event planning, Serve people more excellently, and Maintain the efficient use of church staff and resources.

For the purpose of events only, the 2016 calendar closed on January 15, 2016. This means no additional events or ministry program activities may be added to calendar year 2016. Event planning for calendar year 2017 may begin. The cutoff date for placing events on the 2017 calendar is January 13, 2017. All events should be regularly reviewed to ensure that they are in keeping with our Guiding Principles. All “new” and “restructured” events must have the approval of the Senior Pastor before they can be placed on the calendar.


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CHURCH CALENDAR 2016

JANUARY 2016

1 FRI NEW YEAR’S DAY 2 SAT 3 SUN 4 MON 5 TUE 6 WED 7 THU 8 FRI 9 SAT 10 SUN 11 MON 12 TUE 13 WED Bible Study, 12N & 6:30p 14 THU 15 FRI 16 SAT 17 SUN COMMUNION 18 MON MLK BIRTHDAY 19 TUE 20 WED 21 THU 22 FRI 23 SAT Annual Church Conference, 10a 24 SUN 25 MON 26 TUE Community Meeting, 5:30p 27 WED 28 THU 29 FRI Evangelism’s Movie Night, 6:30p

NCCEC Conference, Hyattsville, MD 30 SAT 31 SUN College & Career Brunch, 12:30p

FEBRUARY 2016

1 MON 2 TUE 3 WED 4 THU 5 FRI BCCE Awards Banquet, 6:30p (Honorees-Mary Darby & Rita Farmer) 6 SAT 7 SUN Stewardship Commitment Sunday 8 MON 9 TUE


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10 WED 11 THU 12 FRI 13 SAT Heart Health Seminar, 11a 14 SUN RED DRESS SUNDAY (Women’s Heart Disease) 15 MON 16 TUE 17 WED 18 THU 19 FRI 20 SAT 21 SUN COMMUNION 22 MON 23 TUE Community Meeting, 5:30p 24 WED Men | SK Women | 6:30-8:30p 25 THU 26 FRI 27 SAT Black History Luncheon, 11a 28 SUN 29 MON

MARCH 2016

1 TUE 2 WED 3 THU 4 FRI 5 SAT 6 SUN 7 MON

UBMC, Statewide Institute Concord Baptist Church, AM classes Western High School, PM classes

8 TUE 9 WED 10 THU 11 FRI 12 SAT 13 SUN New Member Fellowship 14 MON 15 TUE Joint Board Meeting, 6p 16 WED 17 THU 18 FRI 19 SAT Resurrection Luncheon, 1p 20 SUN PALM SUNDAY | COMMUNION 21 MON 22 TUE Community Meeting, 5:30p 23 WED Focus On Family, 6:30-8:30p


72

24 THU HOLY THURSDAY 25 FRI GOOD FRIDAY 26 SAT 27 SUN RESURRECTION SUNDAY 28 MON 29 TUE 30 WED College Tour 31 THU

APRIL 2016 - Annual Children & YYA Month

1 FRI 2 SAT Teacher Training, 11a 3 SUN 4 MON 5 TUE 6 WED Quarterly Prayer Service, 6:30p 7 THU 8 FRI Evangelism’s Movie Night, 6:30p 9 SAT 10 SUN 11 MON 12 TUE 13 WED Evangelism Workshop, 6p 14 THU 15 FRI 16 SAT Flower Ministry’s Everybody’s Birthday, 1p 17 SUN COMMUNION 18 MON 19 TUE 20 WED 21 THU 22 FRI 23 SAT 24 SUN Church School Open House 25 MON 26 TUE Community Meeting, 5:30p 27 WED Men’s Ministry, SK Women Ministry Activities-6:30-8:30p 28 THU 29 FRI 30 SAT

MAY 2016

1 SUN Church Anniversary (95 years) 2 MON 3 TUE 4 WED

AN

NU

AL CH

ILDREN

, YOU

TH &

YOU

NG

AD

ULT M

ON

TH


73

5 THU 6 FRI 7 SAT 8 SUN MOTHER’S DAY 9 MON 10 TUE Joint Board Meeting, 6p 11 WED 12 THU 13 FRI 14 SAT Substance Abuse Seminar, 11a 15 SUN COMMUNION 16 MON

UBMC 90th Annual Session & Musicale Location TBA

17 TUE 18 WED 19 THU 20 FRI 21 SAT 22 SUN 23 MON 24 TUE Community Meeting, 5:30p 25 WED 26 THU 27 FRI 28 SAT 29 SUN 30 MON 31 TUE

JUNE 2016

1 WED 2 THU 3 FRI 4 SAT Teacher Training, 11a 5 SUN PURPLE DRESS (Alzheimer Awareness) | New Member Fellowship 6 MON

Hampton Ministers’ Conference Hampton, VA

7 TUE 8 WED 9 THU 10 FRI 11 SAT 12 SUN CHILDREN’S DAY 13 MON 14 TUE 15 WED 16 THU


74

17 FRI 18 SAT 19 SUN FATHER’S DAY | COMMUNION | BLUE DRESS (Men’s Health) 20 MON

111th NBC, USA, BCCE Annual Session Tampa, FL

21 TUE 22 WED Men | SK Women | 6:30-8:30p 23 THU 24 FRI 25 SAT 26 SUN Cap & Gown Day 27 MON

Vacation Bible School (VBS), 9a

28 TUE Community Meeting, 5:30p 29 WED 30 THU Scholarship Banquet, 6:30p

JULY 2016 1 FRI 2 SAT 3 SUN 4 MON

VBS, 9a Quarterly Prayer Service, 6:30p

UBMC 88th Annual Session Location TBA

5 TUE 6 WED 7 THU 8 FRI 9 SAT 10 SUN 11 MON 12 TUE Joint Board Meeting, 6p 13 WED 14 THU 15 FRI 16 SAT 17 SUN COMMUNION 18 MON 19 TUE 20 WED 21 THU 22 FRI 23 SAT 24 SUN College Day 25 MON 26 TUE Community Meeting, 5:30p 27 WED 28 THU 29 FRI


75

30 SAT 31 SUN

AUGUST 2016

1 MON 2 TUE 3 WED 4 THU 5 FRI 6 SAT 7 SUN 8 MON 9 TUE 10 WED 11 THU 12 FRI Evangelism’s Movie Night, 6:30p 13 SAT 14 SUN 15 MON

119th Annual Lott Carey Convention Philadelphia, PA

16 TUE 17 WED 18 THU 19 FRI 20 SAT 21 SUN COMMUNION 22 MON 23 TUE Community Meeting, 5:30p 24 WED Men | SK Women | 6:30-8:30p 25 THU 26 FRI 27 SAT 28 SUN 29 MON 30 TUE 31 WED


76

SEPTEMBER 2016 – Annual Back-to-Church Month

1 THU 2 FRI 3 SAT 4 SUN 5 MON

NBC, USA, Inc 136th Annual Session Kansas City, MO

6 TUE 7 WED 8 THU 9 FRI 10 SAT Community Fallfest 11 SUN 12 MON 13 TUE Joint Board Meeting, 6p 14 WED 15 THU 16 FRI 17 SAT 18 SUN National Back-to-Church Sunday & Communion 19 MON 20 TUE 21 WED 22 THU 23 FRI 24 SAT Christian Education Weekend 25 SUN 26 MON 27 TUE Community Meeting, 5:30p 28 WED Focus On Family, 6:30-8:30p 29 THU 30 FRI

OCTOBER 2016

1 SAT Teacher Training, 11a 2 SUN 3 MON 4 TUE 5 WED Quarterly Prayer Service, 6:30p 6 THU 7 FRI 8 SAT Bereavement Seminar, 11a 9 SUN Church School Open House 10 MON Evangelism’s trip to the GAiN Distribution Center 11 TUE 12 WED

AN

NU

AL BA

CK-TO-CH

URCH

MO

NTH


77

13 THU 14 FRI 15 SAT Behavioral Health Seminar, 11a 16 SUN COMMUNION 17 MON 18 TUE 19 WED 20 THU 21 FRI 22 SAT 23 SUN 24 MON 25 TUE Community Meeting, 5:30p 26 WED Men | SK Women Activities-6:30-8:30p 27 THU 28 FRI 29 SAT 30 SUN 31 MON

NOVEMBER 2016

1 TUE 2 WED 3 THU 4 FRI 5 SAT 6 SUN Annual Scholarship Concert, 3:30p 7 MON 8 TUE 9 WED 10 THU 11 FRI

CBC Leadership School 12 SAT 13 SUN 14 MON 15 TUE Joint Board Meeting, 6p 16 WED 17 THU 18 FRI 19 SAT 20 SUN COMMUNION | New Member Fellowship 21 MON 22 TUE Community Meeting, 5:30p 23 WED 24 THU THANKSGIVING DAY


78

25 FRI 26 SAT 27 SUN 28 MON 29 TUE 30 WED

DECEMBER 2016

1 THU 2 FRI 3 SAT 4 SUN 5 MON 6 TUE 7 WED 8 THU 9 FRI 10 SAT Goodwill Fellowship, 1p 11 SUN 12 MON 13 TUE 14 WED 15 THU 16 FRI 17 SAT 18 SUN COMMUNION 19 MON 20 TUE 21 WED 22 THU 23 FRI 24 SAT 25 SUN CHRISTMAS DAY 26 MON 27 TUE Community Meeting, 5:30p 28 WED Men | SK Women Activities-6:30-8:30p 29 THU 30 FRI 31 SAT New Year’s Eve Service, 6:30p

Documents

The Central Baptist Church of Baltimore City · the Body of Christ, and transform lives and community. Mission Statement . The Mission Statement proclaims the primary goals and objectives