THE CITY OF DEXTER CITY COUNCIL MEETING MONDAY, … · Motion Michels; support Bell based on the recommendation of the Tree Board, City Council moves to award the 2020 & 2021 street

THE CITY OF DEXTERCITY COUNCIL MEETING

MONDAY, JANUARY 13, 2020

A. CALL TO ORDER / PLEDGE OF ALLEGIANCE

The City Council Meeting was called to order at 7:00 PM by Mayor Keough atthe Dexter Senior Center located at 7720 Ann Arbor Street in Dexter, Michigan.

B. ROLL CALL: Mayor KeoughS. Bell P. CousinsD. Fisher J. KnightZ. Michels J. Smith

Student Representatives:A. CovertI. Malek – AB

Also present at Council Meeting: Courtney Nicholls, City Manager; MichelleAniol, Community Development Manager; Justin Breyer, City Clerk andAssistant to the Manager; Mike Auerbach, Assistant Planner; Carol Jones,Recording Secretary; Robert Smith, Dexter Area Fire Department Chief; residentsand media.

C. APPROVAL OF THE MINUTES:

1. Regular City Council Meeting – December 23, 2019

Motion Smith; support Knight to approve the minutes of the December 23, 2019Regular City Council Meeting as presented.

Unanimous voice vote approval..

D. PRE-ARRANGED PARTICIPATION:

None

E. APPROVAL OF THE AGENDA:

Motion Smith; support Michels to approve the agenda with additional materialsfor New Business Item L-7, Authorization for City Manager to get estimates for asign for the future site of the Fire Station.

Unanimous voice vote approval.

F. PUBLIC HEARINGS:

1. Amendments to the General Code of Ordinances – Chapter 26-113 ConsumerFireworks

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City of Dexter

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Agenda: 1/27/2020 Item: C-1

The Public Hearing on the Amendments to the General Code of Ordinancesregarding Fireworks was opened by Mayor Keough at 7:04 PM. Jim McCargar of3590 Hudson Street acknowledged the reason that there was a need for theamendments in that they follow the law. Personally I would like to see thelegislature return to some of the restrictions that we have had. Mr. Breyerprovided an overview of the changes. Mayor Keough closed the Public Meetingat 7:07 PM.

Consideration of: Amendments to the General Code of Ordinances – Chapter 26Consumer Fireworks

Motion Smith; support Michels to adopt the Amendments to the General Code ofOrdinances Chapter 26-113 Consumer Fireworks.

Ayes: Cousins, Bell, Knight, Michels, Smith, Fisher and KeoughNays: NoneMotion carries

2. Amendments to the General Code of Ordinances – Chapter 18 Coal Tar BasedProducts

The Public Hearing on the Amendments to the General Code of Ordinances onCoal Tar Based Sealer Products by Mayor Keough at 7:09 PM. Mr. Breyerreported on the proposed changes in the ordinance which included addingdefinitions, requiring non-commercial contractors to submit an application, andimplementing an enforcement process. Mayor Keough closed the Public Hearing

at 7:10 PM.

Consideration of: Amendments to the General Code of Ordinances – Chapter 18Coal Tar Based Sealer Products

Motion Cousins; support Bell to adopt the Amendments to the General Code ofOrdinances Chapter 18, Article VI – Coal Tar Based Sealer Products.

Ayes: Bell, Cousins, Knight, Michels, Smith, Fisher and KeoughNays: NoneMotion carries

G. NON-ARRANGED PARTICIPATION:

None

H. COMMUNICATIONS:

1. Upcoming Meeting List2. Sign Calendar3. Carlisle Wortman Holiday Letter

Mayor Keough reported that the Washtenaw Area Transportation Study – PolicyMeetings for January and February were cancelled.

I. REPORTS:

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1. Public Services Superintendent – Dan Schlaff

Mr. Schlaff submits his written report as per packet. In Mr. Schlaff’s absence, Ms.Nicholls provided the following updates:

The City did get three inches of rain in a 24-hour period and the EQ Basinwas used to divert the water.

The DPW was on hand on Saturday to check the City for any problems withthe rain.

Hopefully Mr. Schlaff will return for the first meeting in February.

2. Community Development Manager – Michelle Aniol

Ms. Aniol submits her written report as per packet. Ms. Aniol provided thefollowing updates:

I plan to have the Zoning Ordinance update request on the February Agenda,after Planning Commission has had a chance to review it.

There was an issue at Victoria Condos beginning in December. The sewerlines need to be televised and cleaned in order to have the project signed off.

At 8180 Main Street (Mill Creek Sports), Mr. Pound is looking to put arestaurant possibly with a small brewery on the property and looking intowater service to the property.

I met with someone who is interested in 7850 Second Street (Adair Printing)to adaptively reuse the building for housing and business.

3. Board, Commission & Other Reports

None

4. Subcommittee Reports

None

5. City Manager Report – Courtney Nicholls

Ms. Nicholls submits her written report as per packet. Ms. Nicholls provided thefollowing updates:

I have included proposed dates for Work Sessions in my report. We have received a METRO Act permit application.. I met with members of the Dexter Daze Committee regarding placing booths

in front of businesses on Main Street. We have received the bid back for Mill Creek Park Phase II. Next will be the

Scope of Services from SmithGroup and OHM. We will need to reprint the Resident Guide due to changes such as trash and

recycle pickup. The City will continue to pursue the contested NPDES Permit. There are openings on City Boards, Committees and Commissions. Mr. Breyer provided additional information on the Arts, Culture & Heritage

Committee.

6. Mayor Report – Shawn Keough

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Mr. Keough submits his written report as per packet. Mr. Keough provided thefollowing updates:

I have interviews coming up for Arts, Culture & Heritage and DDA to fillopen positions.

I have been responding to many emails regarding the Avalon HousingProject. Today I was interviewed by Channel 7 and it will be airedtomorrow.

Union negotiations are going well. I have a DDA meeting on Thursday morning and a Fire Board meeting in the

evening. We finished the year with the City having 29.2% of the runs.

7. Council Member Reports

None

J. CONSENT AGENDA:

1. Consideration of: Bills and Payroll in the amount of $304,314.19

2. Consideration of: Setting Monday, March 30, 2020 as the Date for the AllBoard/Committees Meeting

3. Consideration of: Closure of Central between Main and Fifth from 5 am to 7 pmfor the Ice Festival on Saturday, January 18, 2020

Motion Fisher; support Smith to approve items 1, 2 and 3 of the Consent Agenda.

Ayes: Smith, Bell, Cousins, Fisher, Knight, Michels and KeoughNays: NoneMotion carries

K. OLD BUSINESS-Consideration and Discussion of:

1. Consideration of: Resolution to Place a Ballot Question/s on a Future ElectionBallot

Language from August 12, 2019 MinutesMotion Cousins; support Smith to postpone action on the ballot language until thefirst meeting in January 2020.

Ayes: Cousins, Knight, Bell, Fisher, Michels, Smith and KeoughNays: NoneMotion carries

Motion Michels; support Cousins to approve the Resolution submitting the BondProposal for the Fire Hall/City Offices with corrections of the date as January 13,2020, the amount not to exceed 9.9 million dollars, the date of the election as May5, 2020, the submission date as February 11, 2020 and amount and millagecorrections to the City Facilities Bond Proposal – Option 1.

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Ayes: Smith, Cousins, Knight, Michels, and BellNays: Fisher and KeoughMotion carries.

L. NEW BUSINESS-Consideration and Discussion of:

1. Consideration of: Tree Bid Award

Motion Michels; support Bell based on the recommendation of the Tree Board,City Council moves to award the 2020 & 2021 street tree planting contract toLodi Farms, and authorizes the Community Development Manager to execute acontract with Lodi Farms, pursuant to the company’s bid.

Ayes: Bell, Michels, Knight, Cousins, Smith, Fisher and KeoughNays: NoneMotion carries

2. Discussion of: Design and Construction Oversight Committee for theProposed Fire Station

Discussion followed on the makeup of the Oversight Committee and to have thisitem on the February Council agenda.

3. Discussion of: Architectural/Engineering Agreement with Partners inArchitecture for the Proposed Fire Station

Discussion followed of the Architectural/Engineering Agreement with Partners inArchitecture and have on the February Council agenda.

4. Discussion of: Preferred Construction Delivery Method for the ProposedFire Station

Discussion of the preferred construction delivery with the preference beingConstruction Management and a decision for this item to be on the FebruaryCouncil Agenda.

5. Consideration of: Authorization for the City Manager to Seek a Proposal forCivil Site Surveys at the Dexter Ann Arbor Road PropertyIncluding Complete Site Information

Motion Cousins; support Smith to authorize the City Manager to seek a proposalfor civil site surveys including complete site information for the February 10,2020 meeting.

Ayes: Knight, Fisher, Smith, Cousins, Bell and MichelsNays: Keough

6. Consideration of: Authorization for the City Manager to Seek a Proposal for

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Geotechnical Investigations of the Dexter Ann Arbor Sitewith Reports.

Motion Cousins; support Smith to authorize the City Manager to seek a proposalfor Geotechnical investigations of the site with reports for the February 10, 2020meeting.

Ayes: Cousins, Knight, Bell, Fisher, Michels and SmithNays: KeoughMotion carries

7. Consideration of: Authorization for the City Manager to Get Estimates forCreating and Constructing a Sign Denoting “Future Site ofCity of Dexter Fire Station” to Include Photo of the CurrentProposed Design.

Motion Michels; support Knight to adopt a Resolution to Authorize Placement ofa sign on the City-owned property southeasterly of the intersection of Dexter AnnArbor road and Meadowview Drive stating “Future Home of City of Dexter FireStation”

Motion Smith; support Fisher to postpone indefinitely the resolution authorizingthe placement of a sign on City-owned property.

Ayes: Fisher, Bell, Smith and KeoughNays: Knight, Michels and Cousins

Motion Smith; support Cousins to authorize the City Manager to get estimated forcreating and constructing a sign denoting “Future Site of City of Dexter FireStation” to include a photo of the current proposed design.

Ayes: Smith, Michels, Bell, Knight and CousinsNays: Fisher and KeoughMotion carries

M. COUNCIL COMMENTS:Cousins The Ice Fest will be January 18, 2020 in downtown Dexter from 11 am – 5

pm.Bell NoneFisher NoneJones NoneSmith None.Knight NoneMichels I care about everyone in this room. It is painful to disagree, but I respect

all even if we disagree.Covert NoneMalek Absent

N. NON-ARRANGED PARTICIPATION:

Laura Sanders of 11774 Quigley Road and co-founder of WICIR (WashtenawInterfaith Coalition for Immigrant Rights) spoke of the 11 signs she created in placed

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in the park around the nativity scene. She thanked the Mayor and the WashtenawCounty Sheriff’s Department for being flexible with the signs. Ms. Sanders gave anexplanation of her all-volunteer organization.

O. ADJOURNMENTMotion Smith; support Fisher to adjourn the meeting at 9:20 PM.

Unanimous voice vote approval.

Respectfully submitted,Justin Breyer

City Clerk and Assistant to the City Manager

Approved for Filing: _______

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Justin

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Board Date Time Location Website City Representative

Parks and Recreation Commission (Wed) 1/22/2020 7:00 p.m. Dexter Senior Center http://www.dextermi.gov Scott Bell

Huron River Watershed Council 1/23/2020 5:30 p.m. 1100 N. Main, Suite 210, Ann Arbor http://www.hrwc.org/ Paul Cousins

City Council Work Session 1/25/2020 9:00 a.m. Dexter Senior Center http://www.dextermi.gov

City Council Work Session 1/27/2020 6:00 p.m. Dexter Senior Center http://www.dextermi.gov

Dexter City Council 1/27/2020 7:00 p.m. Dexter Senior Center http://www.dextermi.gov

Dexter Community Schools Board of Education 1/27/2020 7:00 p.m. Creekside Intermediate School http://dexterschools.org/

Dexter Area Chamber of Commerce 1/27/2020 9:00 a.m. Dexter District Library http://www.dexterchamber.org/ Paul Cousins

Western Washtenaw Area Value Express 1/28/2020 8:00 a.m. Catherine Crippen Building http://www.ridethewavebus.org/ Paul Cousins

City Council Work Session 1/29/2020 6:00 p.m. Dexter Senior Center http://www.dextermi.gov

Dexter District Library Board 2/3/2020 7:00 p.m. Dexter District Library http://www.dexter.lib.mi.us/ Pat Cousins

Planning Commission 2/3/2020 7:00 p.m. Dexter Senior Center http://www.dextermi.gov Jim Smith

Urban County Executive Committee 2/5/2020 2:00 p.m. Washtenaw County LRC, Huron Room Michelle Aniol

Arts, Culture, and Heritage Committee 2/5/2020 6:30 p.m. Dexter Senior Center http://www.dextermi.gov Donna Fisher

CAPT/DART - As Needed 2/5/2020 7:00 p.m. 12172 Jackson Rd. http://www.washtenaw.org/ Zach Michels

Washtenaw Area Transportation Study - Technical 2/5/2020 9:30 a.m. 200 N Main St., Basement http://www.miwats.org/ Courtney Nicholls

Dexter Area Historical Society Board 2/6/2020 7:00 p.m. Dexter Area Historical Museum http://dexterhistory.org

Dexter City Council 2/10/2020 7:00 p.m. Dexter Senior Center http://www.dextermi.gov

Dexter Community Schools Board of Education 2/10/2020 7:00 p.m. Creekside Intermediate School http://dexterschools.org/

Meeting Calendar

Due to the possibility of cancellations, please verify the meeting date with the listed website or City representative

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http://www.villageofdexter.org/

http://www.villageofdexter.org/

City of Dexter

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Agenda: 1/27/2020 Item: H-1



Justin

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2020 Sign Calendar

Name of Group Dates Number Approved

Approval

Date Locations

January St. Andrews-Blood Drive 1/6-1/20 2X3 8/2/2019 22 & 43

Dexter Winter Marketplace-Winter Farmers Market 12/30-1/4 & 1/13-1/18 1-2X3, 4-18X24 9/25/2019 1,2,4,5,30

Columbus Hall Ladies Aux.-Quarter Mania 1/1-1/15 2-2X3, 3-18X24 12/30/2019 1,2,5,30,10

Dexter Chamber-Dexter Ice Festival 1/4-1/18 5-18X24 1/3/2020 1,2,4,30,10

Dexter Community Players-James & the Giant Peach 1/13-1/26 2-2X3 2/13/2020 1 & 5

February DHS Drama Club-Fiddler on the Roof 2/7-2/16 2-2X3 7/18/2019 1 & 30St. Andrews-Feb.. Monthly dinner 1/23-2/6 1-2'X4' 8/2/2019 43


Dexter Community Orchestra-Concert 2/16-3/1 2-5 & 9 10/15/2019 5 & 9

March DHS Drama Club-3D Series 2/25-3/10 2-2X3 7/18/2019 1 & 30

St. Andrews-Mar. Monthly dinner 2/20-3/5 1-2'X4' 8/2/2019 43


Dexter Community Band-Winter Concert 2/28-3/8 2-2X3, 3-18X24 10/15/2019 1,4,5,10,3

April DHS Drama Club-Clue 4/19-5/3 2-2X3 7/18/2019 1 & 30

St. Andrews-Apr. Monthly dinner 3/19-4/2 1-2'X4' 8/2/2019 43

St. Andrews-Blood Drive 4/13-4/27 2-2X3 8/2/2019 22 & 43


May St. Andrews-May Monthly dinner 4/23-5/7 1-2'X4' 8/2/2019 43

Dexter Community Band-Spring Concert 5/7-5/17 2-2X3, 3-18X24 10/15/2019 1,4,5,10,3

Dexter Community Orchestra-Concert 5/3-5/17 2-3X4 10/15/2019 5 & 9

St. Andrews-Rummage Sale 5/9-5/23 5-18X24 12/20/2019 1,2,4,5,30

June

Location Listing: 1 - Baker/Main, 2 - Central/Mill, 3 - Dexter Ann Arbor/Copeland, 4 - Main/Alpine, 5 - Baker/Cemetery, 6 - Monument Park, 7 - Creekside, 8 -

7610 Dexter Ann Arbor, 9 - Peace Park, 10 - Dexter Ann Arbor/Limits, 11 - Cornerstone, 12 - Bates, 13 - 3443 Inverness, 14 - 7720 Ann Arbor Street, 15 - S.

Main/Broad, 16 - N. Main/Broad, 17 - Edison/Ann Arbor Street, 18 - Central/Fifth, 19 - Broad/Fifth, 20 - Mill Creek Middle School, 21 - Wylie, 22-

Inverness/Fourth, 23-Dexter Crossing Entrance, 24 - Dan Hoey/Dexter Ann Arbor; 25 - Dover/Main, 26 - Fourth/Central, 27 - Baker/Hudson, 28 - Inverness/Ann

Arbor, 29 - Main/Jeffords, 30 - Ryan/Dexter Ann Arbor, 31 - Meadowview/Dexter Ann Arbor, 32 - Ice Rink, 33-Dexter Mill/RR tracks, 34-7444 Dexter-Ann Arbor,

35-8135 Main-gas station, 36-Busch's, 37-Mill Creek Park N., 38-2810 Baker, 39-Main/Central, 40-Baker/Dan Hoey, 41-Hudson/Ann Arbor, 42-Lions Park, 43-

7610 Ann Arbor

** Dexter Farmers Market will place up to 5 signs on Friday, Saturday and Tuesday from May through October to advertise for the market

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City of Dexter

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Agenda: 1/27/2020 Item: H-2

2020 Sign Calendar

Name of Group Dates Number Approved Approval Date Locations

July St. Andrews-Blood Drive 7/6-7/20 2-2X3 8/2/2019 22 & 43

August

September St. Andrews-Blood Drive 8/31-9/14 2-2X3 8/2/2019 22 & 43

Michigan Ovarian Cancer Alliance-Tie Michigan Teal 9/1-9/14 Teal Ribbons on posts 8/13/2019 Downtown

St. Andrews-September dinner 8/27-9/10 1-2X3 12/20/2019 43

St/ Andrews-October dinner 9/17-10/1 1-2X3 12/20/2019 43

October St. Andrews-October Rummage Sale 10/10-10/24 5-18X24 12/20/2019 1,2,4,5,30

St. Andrews-November dinner 10/22-11/5 1-2X3 12/20/2019 43

November St. Andrews-November dinner 10/22-11/5 1-2X3 12/20/2019 43

December St. Andrews-Christmas Eve Service 12/10-/12/24 1-2X3 12/20/2019 43

Location Listing: 1 - Baker/Main, 2 - Central/Mill, 3 - Dexter Ann Arbor/Copeland, 4 - Main/Alpine, 5 - Baker/Cemetery, 6 - Monument Park, 7 - Creekside, 8 -

7610 Dexter Ann Arbor, 9 - Peace Park, 10 - Dexter Ann Arbor/Limits, 11 - Cornerstone, 12 - Bates, 13 - 3443 Inverness, 14 - 7720 Ann Arbor Street, 15 - S.

Main/Broad, 16 - N. Main/Broad, 17 - Edison/Ann Arbor Street, 18 - Central/Fifth, 19 - Broad/Fifth, 20 - Mill Creek Middle School, 21 - Wylie, 22-

Inverness/Fourth, 23-Dexter Crossing Entrance, 24 - Dan Hoey/Dexter Ann Arbor; 25 - Dover/Main, 26 - Fourth/Central, 27 - Baker/Hudson, 28 - Inverness/Ann

Arbor, 29 - Main/Jeffords, 30 - Ryan/Dexter Ann Arbor, 31 - Meadowview/Dexter Ann Arbor, 32 - Ice Rink, 33-Dexter Mill/RR tracks, 34-7444 Dexter-Ann Arbor,

35-8135 Main-gas station, 36-Busch's, 37-Mill Creek Park N., 38-2810 Baker, 39-Main/Central, 40-Baker/Dan Hoey, 41-Hudson/Ann Arbor, 42-Lions Park, 43-

7610 Ann Arbor

** Dexter Farmers Market will place up to 5 signs on Friday, Saturday and Tuesday from May through October to advertise for the market

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The farmers market, located at 3233 Alpine, runs from May through October on Saturdays from 8am-1pm and Tuesdays 2pm-6pm. This year that amounted to 26 Saturdays and 25 Tuesdays.

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City of Dexter

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Agenda: 1/27/2020 Item: I-1

Late Spring: May and JuneAverage Attendance: Sat – 519, Tues – 89

We saw an increase in attendance during other downtown events; Garden Club Flower Sale (5/18) and Big Truck Day at the DDL (6/22).

Average Number of Vendors: Sat – 12, Tues - 5

Products Available: head and leaf lettuce, honey, radishes, sunflower shoots, pea shoots, flower and veggie plants, salsa and chips, pasta, eggs, asparagus, spinach, strawberries, homemade baked goods and handcrafted art work and home goods.

Events: Opening Day (5/4), Mother’s Day Flower Pot Painting (5/11), Father’s Day Apron Painting (6/15)

Musicians: Southern Echoes, Ed Young, Full Circles, Turner Luce.

Highlights: Every Sat – free concert and Bike Medic free bike repair, started regular treasure hunt event for kids.

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Mid Summer: July and AugustAverage Attendance: Sat – 724, Tues – 103

We saw an increase in attendance during Dexter Daze (8/10)


Products Available: pasture raised chicken, eggs, fresh cut flowers and perennials, mushrooms, breads and pastries, honey, maple syrup, art, housewares, jewelry, blueberries, basil, kohlrabi, Amara, veggie plants, garlic powder, summer squashes, potatoes, green beans, onions, carrots, kale, mizuna, zucchini, cookies, pies, popcorn, olive oil, and granola.

Events: Market Basket Giveaway (8/10), Chalk the Block Jr (8/10), Manager’s Birthday (8/13)

Musicians: Ed Young, Julie Zhou, Southern Echoes, MacDonald Bros

Highlights: Began accepting SNAP benefits and secured Double Up Food Bucks grant, started Tasty Tuesday hot food dinner market with Classic Pizza

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Early Fall: September and OctoberAverage Attendance: Sat – 482, Tues – 112


Products Available: pasture raised chicken, eggs, fresh cut flowers and perennials, mushrooms, breads and pastries, honey, maple syrup, art, house wares, jewelry, blueberries, basil, kohlrabi, Amara, veggie plants, garlic powder, summer squashes, potatoes, green beans, onions, carrots, kale, Mizuna, raspberries, zucchini, cookies, pies, popcorn, dried beans olive oil, and granola.

Events: Pumpkin Painting (10/19), Dog Costume Contest (10/26)

Musicians: Ed Young, Julie Zhou, Southern Echoes, MacDonald Bros

Highlights: Began meetings for new logo, received matched gift certificate for costume prize from Wolfe Pet Grooming Studio, Attended Farm to Table Dinner at Gordon Hall, Signed up for free Food Safety webinar from MIFMA (11/16)

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Overall Attendance: Sat – 12,726+ Tues – 2,130+

Vendor Fees Collected: $3100 (Fees for vendors are $10 per day for Sat - $140 for the season, $5 per day for Tues - $50 for the season)

Total Vendors: 37

Vendor Survey Results: (12 respondents)7 Produce vendors income range: Sat $200-950

Tues $25-2204 Prepared Food vendors income range: Sat $40-400

Tues $30-2801 Craft/Artisan income Range: Tues $0-250Comments: “I love there is a structure for the

market”; “More customers this year.”; “Wish the location were easier for customers to find.”; “More advertising!”; “We have a hard time making money at Tuesday market.”; “We love the community, our customers are our friends!”

Customer Survey Results: (26 respondents)Residence: Dexter 20, Pinckney 3, Chelsea 2,

Other 2Years Attending: 1st year 4, 1-3 yrs 6, 3-5yrs 4,

5-10 yrs 8, 10+ yrs 4Average Money Spent: $10 ,13 $20 8, $40 2,

$60+ 2Comments: “We love to talk to the vendors!”;

“More locally raised meat”; “We love the kids activities and bands”; “Wish all vendors took credit cards”; “Coffee on Saturdays, more food trucks”; “Advertise to draw Ann Arbor tourists.”; “More vendors, love the activities, great year!”; “We are so thankful for the Bike Medic!”; “Thank you City Council for all you’re doing to make Dexter positive!”;

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We will be choosing a new logo by the end of the month for a fresh, new look and to cultivate our own unique market identity.

We are booking lots of new health and community based activities, events, bands and speakers over the next couple of months. Look for Summer Camp Sign Up, Realtor Meet and Greet, a Dietician Speaker, plus all of our great musicians, carefully chosen for ambience.

We will be seeking local restaurants to participate in Tasty Tuesday hot food nights.

We will also be seeking local businesses interested in sponsorship, in order to advertise, pay performers and buy contest prizes.

New applications will be released this week for this season’s vendors and performers.

Market Manager, Dana Queen will be attending MiFMA Market Manager Training offered to learn professional expertise in her position.

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TREASURER/FINANCE DIRECTOR’S OFFICE 8140 Main Street ⬧ Dexter, Michigan 48130-1092 ⬧ (734) 580-2231 ⬧ Fax (734) 426-5614

Report to the City Council Second Quarter Fiscal Year 2019-2020

I am pleased to present to Council the financial report for the City of Dexter, as well as the activity for the Treasurer/Finance Director’s Office, for the Second quarter of Fiscal Year 2019-2020. Activities Section This report is intended to inform Council of activities throughout that may be of interest from a financial, operational or educational standpoint. Because it may address items included in the other two sections, it will go at the beginning of this report. Revenue and Expenditure Section Revenue and expenditure reports are used to track how the City is performing for a particular time period, as compared to its adopted budget. A general guideline is that each quarter represents 25% of the budget, although timing of receipts, projects or other types of expenses may cause a department to be over or under this guideline in any given quarter. If management is aware that a particular department or line item may become out of budgetary compliance, budget amendments will be submitted to Council for its consideration. In its adopted budget document, the City identifies major funds, which are those funds that constitute more than 10% of the revenue and/or expenditures of the total appropriated budget or are of special interest to management. For the current fiscal year, these funds are the General Fund, Major Streets Fund, Local Streets Fund, Municipal Streets Fund, Solid Waste Fund, Sewer Fund and Water Fund. This report will present financial information for these funds on an individual basis, and will consolidate reporting for the City’s non-major funds. Cash Balances Section Included in the financial section of this report are the City’s cash balances, formatted by fund, which gives an overall picture of the cash flow available for the various activities. Some accounts are pooled, which means that the monies in those accounts are spread across several funds. Examples of this type of account are the Pooled Account and the Tax Savings Account. Included in this report is a table that shows available cash less the 15% fund balance that is set aside by budget policy, as well as the remaining expected revenue and expenditures for the fiscal year according to the revenue and expenditure reports.

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City of Dexter

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Treasurer/Finance Director/Assessor’s Report to Council

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Department Activities Fraudulent Checks In the beginning of November, we started getting phone calls about checks supposedly from the City of Dexter that were being sent to people as part of a scam aimed at people that officiate weddings. The checks were an inexact copy of the City’s check stock (they misspelled “Michigan”), containing numbers from checks that were issued in early 2019. I am pleased to report that the City’s check fraud control (which is called positive pay) caught all of the twelve or so checks that people attempted to cash, so the City did not experience any loss. All of the information that we received from various people across the country who received the fake checks was turned over to the Washtenaw County Sheriff and to TCF Bank’s fraud department. 2020 Assessment Roll

• Fieldwork is substantially complete, with 297 parcels being reviewed and/or visited.

• The personal property canvas has been completed and statements mailed to businesses.

• Sales studies have been reviewed and approved for the County.

• The charitable exemption form was revised and sent to owners who have claimed an exemption in the past.

• Economic condition factors are currently being developed.

• The assessor and Board of Review are working on a revision to the hardship exemption guidelines for presentation to Council at their first meeting in February.

• Change notices will be sent to the printer for real property no later than February 7th, with notices for personal property being mailed the week of February 24th.

Year-End Tax Forms W-2s and 1099s have been sent. If you have not received yours, please let me know. State Reports Filed this Quarter

• 2019 Clerk’s Statement of Money to be Raised by Tax

• Form 4886 City, Village, and Township Revenue Sharing and County Inventive Program Certification, with performance dashboard, debt service report, and projected budget

• L-4015A Appraisal Study Listing

• Annual Audit (filed by auditor)

• Form F-65 Annual Local Unit Fiscal Report (filed by auditor)

• Qualifying Statement (filed by auditor)

• Form 5572 Retirement System Annual Report (filed by auditor)

• Bond Disclosure (filed by bond consultant)

• Act 51 City/Village Street Financial Report

• Annual Report on Status of Tax Increment Financing Plan

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Meetings Attended this Quarter

• The December Board of Review was held on December 17th. The Assistant to the City Manager/Clerk attended the meeting on my behalf.

Committee Memberships

• Member of the Michigan Municipal League’s Municipal Finance Committee.

• Member of the Michigan Municipal Treasurers Association’s Fall Conference Committee • Budget Reviewer for the Government Finance Officers Association’s Distinguished

Budget Award Program

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Revenue and Expenditure Reports General Fund 101

Revenue:

• Revenue is higher than benchmark because summer tax collection is substantially complete.

Expenditures:

• Finance Department is higher than benchmark because the audit invoice has been paid.

• Insurance & Bonds is higher than benchmark because the annual OPEB contribution has been made.

• Capital Improvements is higher than benchmark due to the purchase of property.

• Staff will monitor those departments that are slightly above benchmark, which are: o Attorney; Buildings & Grounds; Downtown Public Works

2019-20 YTD BALANCE AVAILABLE

ORIGINAL 2019-20 12/31/2019 BALANCE % BDGT

GL NUMBER BUDGET AMENDED BUDGET NORMAL (ABNORMAL) NORMAL (ABNORMAL) USED

TOTAL REVENUES 3,665,400.00 3,665,400.00 3,084,881.13 580,518.87 84.16

101 - CITY COUNCIL 45,000.00 45,000.00 15,928.24 29,071.76 35.40

172 - CITY MANAGER 351,000.00 351,000.00 169,284.91 181,715.09 48.23

201 - FINANCE DEPARTMENT 17,600.00 17,600.00 9,920.54 7,679.46 56.37

210 - ATTORNEY 50,000.00 50,000.00 28,608.71 21,391.29 57.22

215 - CITY CLERK 6,800.00 6,800.00 2,807.53 3,992.47 41.29

253 - TREASURER 126,900.00 126,900.00 60,624.67 66,275.33 47.77

257 - ASSESSING DEPARTMENT 25,100.00 25,100.00 5,698.62 19,401.38 22.70

262 - ELECTIONS 13,400.00 13,400.00 4,554.47 8,845.53 33.99

265 - BUILDINGS & GROUNDS 85,300.00 85,300.00 45,369.54 39,930.46 53.19

285 - CITY TREE PROGRAM 36,000.00 36,000.00 7,505.00 28,495.00 20.85

301 - LAW ENFORCEMENT 582,400.00 582,400.00 245,491.21 336,908.79 42.15

336 - FIRE DEPARTMENT 701,800.00 701,800.00 324,605.91 377,194.09 46.25

400 - PLANNING DEPARTMENT 202,000.00 202,000.00 91,100.99 110,899.01 45.10

410 - ZONING BOARD OF APPEALS 1,700.00 1,700.00 48.95 1,651.05 2.88

441 - DEPARTMENT OF PUBLIC WORKS 170,400.00 170,400.00 77,553.96 92,846.04 45.51

442 - DOWNTOWN PUBLIC WORKS 81,600.00 81,600.00 44,204.75 37,395.25 54.17

447 - ENGINEERING 11,000.00 11,000.00 3,171.50 7,828.50 28.83

448 - MUNICIPAL STREET LIGHTS 70,000.00 70,000.00 33,144.33 36,855.67 47.35

728 - ECONOMIC DEVELOPMENT 6,200.00 6,200.00 2,275.00 3,925.00 36.69

751 - PARKS & RECREATION 653,300.00 653,300.00 81,781.00 571,519.00 12.52

801 - ARTS, CULTURE & HERITAGE 40,100.00 40,100.00 15,375.24 24,724.76 38.34

851 - INSURANCE & BONDS 226,900.00 226,900.00 165,872.43 61,027.57 73.10

875 - CONTRIBUTIONS 97,400.00 97,400.00 34,250.00 63,150.00 35.16

890 - CONTINGENCIES 20,500.00 20,500.00 160.78 20,339.22 0.78

895 - REQUIRED ACCOUNTING ENTRIES 0.00 0.00 (727.67) 727.67 100.00

901 - CAPITAL IMPROVEMENTS 17,000.00 567,000.00 552,398.64 14,601.36 97.42

965 - TRANSFERS OUT - CONTROL 196,500.00 98,500.00 98,500.00 0.00 100.00

TOTAL EXPENDITURES 3,835,900.00 4,287,900.00 2,119,509.25 2,168,390.75 49.43

NET OF REVENUES & EXPENDITURES (170,500.00) (622,500.00) 965,371.88 (1,587,871.88)

Page 22 of 84


Page 5

Major Streets Fund 202

Revenue:

• Revenue will increase as transfers in are made throughout the year. Expenditures:

• Administration is higher than benchmark due to the annual OPEB payment being made.

• Contracted Construction is higher than benchmark due to the Central Street Project.

• Traffic Services is higher than benchmark due to road striping. Local Streets Fund 203

Revenue:

• Revenue will increase as transfers in are made throughout the year. Expenditures:


• Contracted Construction is higher than benchmark due the pedestrian safety project.

• Traffic Services is higher than benchmark due to road striping.

• A budget amendment is being presented for Routine Maintenance.




TOTAL REVENUES 1,473,200.00 1,473,200.00 851,706.37 621,493.63 57.81

248 - ADMINISTRATION 5,400.00 5,400.00 5,300.00 100.00 98.15

445 - STORMWATER 27,600.00 27,600.00 7,797.73 19,802.27 28.25

451 - CONTRACTED ROAD CONSTRUCTION 1,207,000.00 1,207,000.00 735,791.01 471,208.99 60.96

463 - ROUTINE MAINTENANCE 99,700.00 99,700.00 45,080.52 54,619.48 45.22

474 - TRAFFIC SERVICES 43,100.00 43,100.00 23,969.60 19,130.40 55.61

478 - WINTER MAINTENANCE 80,400.00 80,400.00 27,684.63 52,715.37 34.43

890 - CONTINGENCIES 10,000.00 10,000.00 0.00 10,000.00 0.00

TOTAL EXPENDITURES 1,473,200.00 1,473,200.00 845,623.49 627,576.51 57.40

NET OF REVENUES & EXPENDITURES 0.00 0.00 6,082.88 (6,082.88)




TOTAL REVENUES 480,100.00 480,100.00 348,633.67 131,466.33 72.62

248 - ADMINISTRATION 5,300.00 5,300.00 5,300.00 0.00 100.00

445 - STORMWATER 16,700.00 16,700.00 4,418.00 12,282.00 26.46

451 - CONTRACTED ROAD CONSTRUCTION 272,000.00 272,000.00 249,175.09 22,824.91 91.61

463 - ROUTINE MAINTENANCE 77,000.00 77,000.00 47,494.26 29,505.74 61.68

474 - TRAFFIC SERVICES 29,300.00 29,300.00 18,259.53 11,040.47 62.32

478 - WINTER MAINTENANCE 69,800.00 69,800.00 22,887.34 46,912.66 32.79

890 - CONTINGENCIES 10,000.00 10,000.00 0.00 10,000.00 0.00

TOTAL EXPENDITURES 480,100.00 480,100.00 347,534.22 132,565.78 72.39

NET OF REVENUES & EXPENDITURES 0.00 0.00 1,099.45 (1,099.45)

Page 23 of 84


Page 6

Municipal Streets Fund 204

Revenues:

• Revenue is higher than benchmark because summer tax collection is substantially complete.

Expenditures:

• Transfers Out are higher than benchmark due to the road projects being completed in Funds 202 and 203.

• A budget amendment is being presented for the SAW Grant. Solid Waste Fund 226

Revenues:

• The July billing was moved to FY 18-19 as part of year-end close.

Expenditures:

• The administration department is higher than benchmark due to the allocation of City administrative fees. Staff will review this item as the year progresses.




TOTAL REVENUES 1,228,000.00 1,228,000.00 1,211,485.35 16,514.65 98.66

248 - ADMINISTRATION 83,000.00 83,000.00 40,035.83 42,964.17 48.24

598 - SAW GRANT 100,000.00 100,000.00 99,005.15 994.85 99.01

965 - TRANSFERS OUT - CONTROL 1,586,300.00 1,586,300.00 1,060,947.50 525,352.50 66.88

TOTAL EXPENDITURES 1,769,300.00 1,769,300.00 1,199,988.48 569,311.52 67.82

NET OF REVENUES & EXPENDITURES (541,300.00) (541,300.00) 11,496.87 (552,796.87)




TOTAL REVENUES 692,500.00 692,500.00 234,253.32 458,246.68 33.83

248 - ADMINISTRATION 5,300.00 5,300.00 4,605.29 694.71 86.89

528 - SOLID WASTE 685,000.00 685,000.00 306,009.52 378,990.48 44.67


NET OF REVENUES & EXPENDITURES 2,200.00 2,200.00 (76,361.49) 78,561.49

Page 24 of 84


Page 7

Sewer Fund 590

Revenue:

• The July billing was moved to FY 18-19.

Expenditures:


• SAW grant is higher than benchmark due to the implementation of Lucity.

• Long Term Debt is higher than benchmark due to the timing of some of the principal payments.

• Capital Improvements is higher than benchmark because the truck has been purchased.




TOTAL REVENUES 1,670,100.00 1,670,100.00 610,095.92 1,060,004.08 36.53

248 - ADMINISTRATION 91,700.00 91,700.00 56,719.56 34,980.44 61.85

548 - SEWER UTILITIES DEPARTMENT 684,400.00 684,400.00 332,487.46 351,912.54 48.58

598 - SAW GRANT 100,000.00 100,000.00 60,392.84 39,607.16 60.39

850 - LONG-TERM DEBT 810,800.00 810,800.00 437,206.13 373,593.87 53.92

890 - CONTINGENCIES 15,000.00 15,000.00 0.00 15,000.00 0.00

895 - REQUIRED ACCOUNTING ENTRIES 0.00 0.00 2,727.22 (2,727.22) 100.00


TOTAL EXPENDITURES 1,739,900.00 1,739,900.00 920,152.21 819,747.79 52.89

NET OF REVENUES & EXPENDITURES (69,800.00) (69,800.00) (310,056.29) 240,256.29

Page 25 of 84


Page 8

Water Fund 591

Revenue:

• The July billing was moved to FY 18-19.

Expenditures:


• Long Term Debt is higher than benchmark due to the timing of some of the principal payments.

Non-Major Funds: All non-major funds are within benchmark.




TOTAL REVENUES 936,100.00 936,100.00 398,669.93 537,430.07 42.59

248 - ADMINISTRATION 84,100.00 84,100.00 49,118.45 34,981.55 58.40

556 - WATER UTILITIES DEPARTMENT 475,200.00 475,200.00 237,961.51 237,238.49 50.08

850 - LONG-TERM DEBT 251,100.00 251,100.00 176,309.52 74,790.48 70.21

890 - CONTINGENCIES 15,000.00 15,000.00 0.00 15,000.00 0.00

895 - REQUIRED ACCOUNTING ENTRIES 0.00 0.00 2,727.22 (2,727.22) 100.00



NET OF REVENUES & EXPENDITURES 22,700.00 22,700.00 (95,311.77) 118,011.77

Page 26 of 84


Page 9

General Ledger Bank & Balance

Name Account Name Purpose 12/31/19

General Fund - 101

Cash TCF Pooled General operating 166,295.39$

Arts, Culture & Heritage TCF Pooled Available for Arts, Culture & Heritage 9,690.40$

PNC Money Market PNC Bank General operating 56,938.13$

Property Tax Savings TCF Property Tax Savings Clearing account for undistributed tax collections 61,562.39$

Petty Cash Office Small cash purchases 100.00$

Cash Drawer #1 Office Cash Drawer 100.00$

Cash Drawer #2 Office Cash Drawer 100.00$

MBIA Class MBIA Class General operating 73,231.58$

Mill Creek Park Phase II MBIA Class Assigned to Mill Creek Park Phase II 399,437.25$

Huntington Bank Investments Meeder Investments General operating 2,212,250.46$

Total General Fund 2,979,705.60$

Major Streets Fund - 202

Cash TCF Pooled Restricted for major streets activities 10,584.66$

Total Major Streets Fund 10,584.66$

Local Streets Fund - 203

Cash TCF Pooled Restricted for local streets activities 3,401.84$

Metro Act Account (Pooled) TCF Pooled Restricted for right of way activities 21,947.58$

Total Local Streets Fund 25,349.42$

Municipal Streets Fund - 204

Cash TCF Pooled Available for transfer to Major & Local Streets 204,868.37$

Property Tax Savings TCF Property Tax Savings Clearing account for undistributed tax collections 5,257.83$

Huntington Bank Investments Meeder Investments Available for transfer to Major & Local Streets 401,925.00$

Huntington Bank Investments Meeder Investments Restricted for public parking 97,820.71$

Total Municipal Streets Fund 709,871.91$

Solid Waste Fund - 226

Cash TCF Pooled Assigned for solid waste activities 35,865.80$

Property Tax Savings TCF Property Tax Savings Clearing account for undistributed tax collections -$

Total Solid Waste Fund 35,865.80$

Tree Replacement Fund - 275

Cash TCF Pooled Committed for tree activities -$

MBIA Class MBIA Class Committed for tree activities 19,111.71$

Huntington Bank Investments Meeder Investments Committed for tree activities 127,325.87$

Total Tree Replacement Fund 146,437.58$

Cash Balances by Fund

Page 27 of 84


Page 10

General Ledger Bank & Balance

Name Account Name Purpose 12/31/19

Debt Service Fund - Facilities Bond - 352

Cash TCF Pooled Restricted for debt service 114,414.10$

Total Facilities Bond Debt Service Fund 114,414.10$

Debt Service Fund - Road Bond - 353

Cash TCF Pooled Restricted for debt service 84,973.75$

Total Road Bond Debt Service Fund 84,973.75$

Special Projects Fund - 401

Cash TCF Pooled Headworks Project -$

Huntington Bank Projects Meeder Investments Headworks Project 129,838.09$

Total Equipment Replacement Fund 129,838.09$

Equipment Replacement Fund - 402

Cash TCF Pooled Available for vehicle maintenance and purchase 133,502.79$

Fire Department Capital Costs MBIA Class Committed for DAFD Capital Equipment 300,000.00$

Huntington Bank Investments Meeder Investments Available for vehicle maintenance and purchase 100,328.86$

Total Equipment Replacement Fund 533,831.65$

Sewer Enterprise Fund - 590

Cash TCF Pooled Restricted for sewer activities 267,510.75$

Cash-Sewer Taps TCF Pooled Restricted for sewer activities 25,156.00$

Wells Fargo CD Multi-Bank Securities Restricted for sewer activities -$

Michigan Class - Sewer Taps Michigan Class Sewer/Water Restricted for sewer activities 306,835.73$

Huntington Bank Investments Meeder Investments Restricted for sewer activities 105,676.03$

Total Sewer Enterprise Fund 705,178.51$

Water Enterprise Fund - 591

Cash TCF Pooled Restricted for water activities 90,350.50$

Cash-Water Taps TCF Pooled Restricted for water activities 25,084.00$

Michigan Class - Water Taps Michigan Class Sewer/Water Restricted for water activities 257,213.41$

Huntington Bank Investments Meeder Investments Restricted for water activities 105,675.89$

Total Water Enterprise Fund 478,323.80$

Trust & Agency Fund - 701

Site Plan Review TCF Pooled Escrow for payment of development related fees 14,880.12$

Performance Guarantees TCF Performance Guarantees Escrow for development bonds 214,690.25$

Tree Escrow TCF Pooled Escrow for tree replacement 1,650.00

Luminary Account PCF Luminary Account Escrow for luminaries 368.12$

Total Trust & Agency Fund 231,588.49$

Current Tax Collection Fund - 703

Property Tax Savings TCF Property Tax Savings Tax collections for other units of government 2,625,954.14$

Total Trust & Agency Fund 2,625,954.14$

Retiree Health Care Fund - 736

Cash Mers Restricted for other post employment benefits 1,702,569.86$

Total Trust & Agency Fund 1,702,569.86$

Payroll Fund - 750

Cash TCF Payroll Funds reserved for payment of accrued benefits 6,395.14$

Bancorp Acct for FSA Bankcorp Funds reserved for payment of FSA charges -$

Total Trust & Agency Fund 6,395.14$

Grand Total Cash 10,520,882.50$

Page 28 of 84


Page 11

Note: The cash available for Mill Creek Park Phase II will be used to pay for some of the remaining budgeted expenditures that are included in the “General Fund Cash Available for Non-Operating Uses” section of the cash balances report.

Assets General Fund Cash Balances 2,979,705.60$

Accounts Receivable 9,822.10$

2,989,527.70$

Liabilities Accrued Vacation/Sick Time Payable 87,967.56$

Accounts Payable -$

87,967.56$

Fund Balance Assigned for Mill Creek Park Phase II 396,374.15$

Unassigned Fund Balance 1,539,814.11$

1,936,188.26$

Beginning Fund Balance 1,936,188.26$

Net of Revenue vs Expenditures 965,371.88$

Ending Fund Balance 2,901,560.14$

Total Liabilities and Fund Balance 2,989,527.70$

Cash (Undesignated) 2,570,577.95$

Minimum Fund Balance (15% of budgeted revenue) (549,810.00)$

Accounts Receivable 9,822.10$

Accounts Payable -$

Accrued Vacation/Sick Time Payable (87,967.56)$

Remaining Budgeted Revenue - Current Fiscal Year 580,518.87$

Remaining Budgeted Expenditures - Current Fiscal Year (2,168,390.75)$

354,750.61$

Streets (Major, Local and Municipal) 745,805.99$

Equipment Replacement 233,831.65$

Arts, Culture & Heritage 9,690.40$

Trees 146,437.58$

Fire Dept Capital Costs 300,000.00$

Mill Creek Park Phase II 399,437.25$

Cash Available for Specific Uses

General Fund Balance Sheet Information

General Fund Cash Available for Non-Operating Uses

Page 29 of 84



Justin

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Daniel Schlaff, Public Utilities SuperintendentTwo Week Report Ending January 19, 2020

DPW Checked weir plate in Dexter Crossing stormwater basin multiple times Met with Dan Schlaff about Budget Met OHM about sign removals for pedestrian safety project Breakfast with the Budget Snow removal from all City Streets Worked on Crack-Seal Bid Picked up Christmas Trees Cleaned catch basins Pulled signs Picked up compost bags Cold patched throughout City Cleaned up leaves and debris downtown Cut brush for WWTP Scraped alleys Put up “Sidewalk May Be Icy” signs under bridge Sanded under bridge Turned compost pile Took down Christmas Tree Took banner down for repair and put it back up Worked on light shields for 150 Jeffords Put up and removed barricades for Ice Fest

WATER Reads (final, beginning, NUBCO) Backwash: 01/08/2020 - 41,000Gals, 01/16 - 40,500Gals Well 5 Depth: 01/06/2020 - 23.8Ft, 01/13/2020 - 23.3 Ft The average water use for the week of 01/06 to 01/12 was 0.388 MGD The average water use for the week of 01/13 to 01/19 was 0.333 MGD Miss Digs: 11 Meters: 1 MXU'S: 1 MXU batteries replaced: 3 Ongoing Cross Connection Inspections Meeting with Matt from Cintas to look over new uniform pricing Replaced chlorine feed line at the Filter Building Started building the walls for the new room at the water tower with Eric Fixed leaking compression nut at Well 5 Discussed with Mike from AOP about what we would like them to do to resolve the filter media

problem. He is working on it Turned water off and back on for the plumber at 8040 Huron St Meeting with Eric, Chris and Michelle about the Victoria Condos sewer video Budget meeting with Dan Handed out orange tags to set up appointments to fix the meter reading problems (bad MXU, meter,

wire) Notified the list of residents to run their water during the water months so their service lead doesn't

freeze Breakfast with the Budget Meeting

Page 31 of 84

City of Dexter

Typewritten text


WASTE WATER Organized and executed cleaning and video inspection of Victoria Condominium sanitary system Reviewed Victoria videos with OHM and City Staff, assembled punch list for sanitary system Reviewed letter to Victoria Condominium developer regarding sanitary inspection items NUBC meter data downloads, processed and sent December 2019 meter data Gen power on site installed replacement radiator on WWTP generator Managed High Influent flow at WWTP 2.75 inches of rain in 36 hours, diverted approximately

100,000 gallons to EQ basin Un-plugged grit system following high flow event F&V on-site meeting with roofing contractor to resolve unfinished flashing on new building Mike Collins called for sanitary issue help at A2 and Dover house, cleaning service having repeat

visits for same issue.o Mike asked for camera inspection after meeting and discovered lead is approximately 200 ft

long, not the assumed 140 ft. now all good Opened secondary digester gas valve, boiler on Natural till Bio-gas can support good boiler

operation UIS on-site performed annual meter calibrations UIS on-site performed radio maintenance, Dexter crossings lift station out of spec. DPW assisted

with trimming nearby tree: now all good. Budget Meeting Looked into 2000 Chevy van not starting, cleaned corrosion from ignition components now good Cleaned out 2000 Chevy van, removed “Village of Dexter” decals, checked and adjusted fluids

before placing on auction site Prepped 2018 GMC pickup and skid steer for inbound snowstorm Jack Campbell called asking for assistance with sanitary issue on Grand St, shared lead plugged

only to one unit. Showed second clean out to Jack all good. Ordered replacement parts to repair automated Waste Activated Sludge system, staff manually

wasting daily Adjusted ferric dose, plant achieved the new draft TMDL (Total Maximum Daily Load) monthly

average limit for phosphorous in December Exercised old WWTP blowers Checked and adjusted boiler system nitrite level

Page 32 of 84

OFFICE OF COMMUNITY DEVELOPMENT 8140 Main Street Dexter, Michigan 48130-1092 (734) 580-2233 Fax (734) 426-5614

STAFF REPORT To: Mayor Keough and City Council Courtney Nicholls, City Manager

From: Michelle Aniol, Community Development Manager RE: Staff Report for January 27, 2020

Date Prepared: January 22, 2020

1. Upcoming Meetings: January/February 2020

• Planning Commission, Feb 3rd

• Urban County Executive Committee, Feb 5th

• Faith in Act/Avalon Housing Public Engagement, Feb 6th and Feb 15th

• City Council, Feb 13th

• ZBA, Feb 18th

• DDA Regular meeting, Feb 20th

• City Council, Feb 24th

2. General Updates:

A. 8180 Main St (f/k/a Mill Creek Sports): You’ll recall Nate Pound, owner of the vacant property at 8180 Main St, was asking if onsite-brewing (nano-brewery) with a full service restaurant would be allowed, with the previously approved water well. According to Washtenaw County, the previously approved well should be able to be approved for a full service restaurant, and possibly for on-site brewing. However, the County will require demonstration of anticipated and actual water usage.

Mr. Pound’s next step is to complete the city’s Industrial User (IPP) and Perfluoroalkyl and Polyfluoroalkyl Substances (PFAS) Surveys. In addition to the survey, he will need to submit a waste characterization analysis of the liquid waste resulting from the beer production, as well as an analysis of the beer, itself.

That information is needed so both Mr. Pound and city understand the service needs of the potential operation (as it pertains to sanitary sewer use). Staff also instructed Mr. Pound to seek the assistance of a process engineer, to help him with the following:

• Development a disposal plan for spoiled product (dilution is not permitted); • Development a spillage plan for all materials produced and stored on-site; • Development a discharge plan for consistent, not intermittent flow; • Development a plan for storing, transferring and hauling spent yeast/hops slurry; • Design of a sanitary sewer system to support the manufacturing process, separate from the

one that supports the non-manufacturing parts of his operation; and • Identification of the type and location of fat, oil and grease control devices for the food

service area; and • To provide overall assistance to help him navigate the technical aspects of this portion of his

business. Mr. Pound was offered the opportunity to meet again with staff and city utilities operators.

B. MDOT Tourist Destination Signage: Washtenaw County Road Commission has issued a permit for a Jolly Pumpkin Trailblazer sign on Baker Road. Staff has reviewed Michigan Logos request of a ROW permit for Dan Hoey Road and Bishop Cr. Issuance of the permit is waiting on the submittal of the logo sign image.

Page 33 of 84

City of Dexter

Typewritten text


CDM Report to City Council February 27, 2020 Page 2

C. Urban County: The call for CDBG project was issued by the County’s Office of Community and

Economic Development (OCED). Our due date for submittal has been extended to Feb 3rd. Staff is working with the city engineer to complete the application and provide required documentation for new sidewalk ramps in the City.

3. On-going Projects (Not Updated Since Last Report):

A. Zoning Ordinance Update: CWA has submitted a proposal to update the zoning ordinance, now that the Master Plan update is complete. A copy accompanies this report. Staff distributed the proposal to the Planning Commission at its January 6th meeting, with the expectation of scheduling it for consideration at the Commission’s February 3rd meeting. At that time the Planning Commission will be asked to make a recommendation to city council. If that happens, Council can expect the proposal to be on its February 10th agenda. Please let me know if you have any questions or comments after you’ve had time to digest the proposal.

B. Planning Commission Update:

• Short-Term Rentals (STRs): Staff took a deeper dive into the subject of Short-term Rentals, with a PowerPoint presentation to the Planning Commission, at its January 6th meeting. The presentation examined the following characteristics of STRs:

o Accommodation type

1) Couch rental

2) Bedroom rental

3) Entire dwelling unit rental

4) Multiple Bedroom or Bed rentals

5) Accessory Unit rental

o Hosting Arrangement

1) Hosted STR – where the primary occupant remains on=site during the rental period.

2) Unhosted STR – Where the primary occupant vacates the property during the rental.

3) Dedicated STR – Where there is no primary occupant and the property is primarily used as a STR.

o Marketing (Regardless of how STRs are marketed, they are considered the same type of land use)

1) Vacation stays

2) Overnight event rentals for family gatherings, sporting events, etc.

3) Business travel stays

4) Temporary housing

o Rental Duration

1) Per the Zoning Ordinance, short-term rentals are defined as “A transient vacation rental or use in which overnight accommodations are provided in any dwelling or portion thereof for guests paying a fee or other compensation, for a prior of less than 30 consecutive days.”

2) Most other municipalities also set the duration of STRs as not more than 30 days.

3) Rental durations can vary, and STR platforms do offer both short and long-term lease arrangements.

o Rental Frequency – STR frequencies vary, for example:

Page 34 of 84

CDM Report to City Council February 27, 2020 Page 2

1) A primary-occupant may only lease their dwelling when they are out of town.

2) Offering a dwelling or room as an STR during certain times of the year, such as in the summer or football season.

3) Dedicated STRs may be offered for rent year-round.

The PowerPoint also addressed the perception that STRs have a competitive advantage over Bed and Breakfast Inns. Staff then led the Planning Commission through a short exercise to obtain input on potential concerns regarding STRs. Staff will review the results of the exercise with the Planning Commission at its February meeting. A copy of the PowerPoint Presentation accompanies this report. In addition, regulatory examples from other communities will be presented for review and discussion

• Avalon Housing Update: The Pre-Application/Site Plan Review Committee (Keough, Bell, Smith, in place of Fisher, Schmid, Marsh, staff and planning consultant) conducted a pre-app meeting with Avalon Housing. The purpose of the meeting was to review Avalon’s revised elevation plans and get feedback, before submitting for final site plan review. As you may recall, one of the conditions of approval recommended by the Planning Commission and approved by City Council (for Hilltop View Apartments) was that the applicant (i.e. Avalon) needed to improve the design, architecture, layout and type of structures by providing more variation in the architecture, including the use of better materials and better trim detail, and providing more windows, including double hung with mullions.

Feedback from the committee was overwhelmingly positive, as the revised plan demonstrated significant improvements to the architectural design, façade materials and slight reconfiguration of the interior of the community building, which allowed the outside patio to be relocated adjacent to the playground. Some minor suggestions were made regarding overhangs, landscaping, and consistent architectural design for all buildings.

C. 3045 Broad Street Project Update: Council will recall the 3045 Broad St Committee met with the Norfolk Team on July 11th. During that meeting the Norfolk Team presented cost estimates for Building 3, as requested by the Committee. Following the presentation the Committee asked the Norfolk Team to make a presentation to City Council and DDA. The purpose of a joint meeting was to allow Norfolk to explain a possible path forward for Building 3; one that could include new City (and sheriff) offices on the first floor and to get much needed feedback from the DDA and Council. While the DDA was supportive of the idea, you may recall the feedback from Council was mixed; however, Norfolk was invited and did attend the August 26th Council work session to continue to discuss the idea of locating city offices in Building 3 (of the 3045 Broad Street project).

D. New Businesses: Inland Pipe Restoration (IPR), Wolfe Pet Grooming, and Thompson Recycling are the newest businesses to locate in the City. IPR will be located at 7100 Huron River Dr; Wolfe Pet Grooming will be located at 7047 Dexter Ann Arbor Road; and Thompson Recycling (new office) will be located at 7061 Dexter Ann Arbor Road.

E. LaFontaine- Staff asked the City Engineer to determine if a traffic control order was warranted for a “No Parking” sign, before the LaFontaine driveway approach on Ryan Drive. According to the City Engineer such signage is not advised because Section 257.674(1)(b) of the Michigan Vehicle Code states, a vehicle shall not be parked…in front of a public or private driveway. Staff believes LaFontaine is doing its level best to keep the driveway clear. However, staff did forward the information to the Sheriff.

Page 35 of 84



Justin

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2201 Hogback Road ◆ Ann Arbor, Michigan 48105-9732 ◆ OFFICE (734) 971-8400 ◆ FAX (734) 973-4624 ◆ EMAIL [email protected]

JERRY L. CLAYTON MARK A. PTASZEK

SHERIFF UNDERSHERIFF

Public Safety –Quality Service – Strong Communities

- On December 7, 2019 at approximately 7:30pm deputies initiated a traffic stop on a vehicle at Baker and Dan Hoey Roads. The driver was subsequently arrested for drunk driving with a high alcohol content.

- On December 8, 2019 deputies took a report of a stolen bike in the 7000 block of Kookaburra

Court. The owner last observed the bike back in August. The door to the garage where the bike was stolen from has had a broken lock since July. It is unknown when the bike was removed and there are no suspects in this incident.

- On December 9, 2019 deputy Visel handled a complaint of male genitalia being spray painted on the press box of the AI Ritt football field. There are no suspects or leads for this incident.

- On December 13, 2019 at approximately 4:00pm there was a retail fraud at Hackney Hardware. The suspect left the store without paying for a couple of hand tools. The suspect was later identified and charged with the theft.

- On December 17, 2019 at approximately 3:00am deputies stopped a vehicle at Dexter Ann Arbor Road and Meadow View Drive. The driver was subsequently arrested for drunk driving.

- On December 17, 2019 at approximately 2:00pm there was a retail fraud at Hackney Hardware. The suspect left the store without paying for a set of power tools. The suspect was later identified and arrested in this incident.

January 8, 2019 To: Courtney Nicholls, Dexter City Manager From: Alan Hunt, Sergeant Through: Lisa King, Lieutenant Cc: Keith Flores, Police Services Commander Re: December 1st – December 31st, 2019 Police Services Monthly Report During the month of December there were 227 calls for service (including traffic stops). Deputies conducted 71 traffic stops during this time with 18 citations issued. Noteworthy events in Dexter City during last month include:

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City of Dexter

Typewritten text

Ageda: 1/27/2020 Item: I-5


Noteworthy events in Dexter City during last month include: (cont.)

- Sometime between December 21-23, 2019 a bike was removed from an unlocked garage in the 2000 block of Melbourne Avenue. There are no suspects or leads in this incident.

- On December 28, 2019 deputies were dispatched to the area of Quackenbush and Noble for an

abandoned vehicle. It was determined that the vehicle was stolen out of Jackson county and had been sitting at its current location for approximately two weeks. There were no leads generated to assist Jackson County with their investigation related to this vehicle.

Banked Hours Update:

- We have had one open position in the Dexter Collaboration throughout the course of the

month. Those hours have been used to fill shifts and bolster staffing levels. As of the end of the month, all banked hours have been depleted for the year.

Dexter Collaboration Out of Area / Into Area Time

- DWD Out of Area Time – 672 Minutes (Year to Date – 8095) - DWD Into Area Time – 2450 Minutes (Year to Date –3681)

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INCIDENT MAPPING

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CRASH MAPPING

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DEXTER CITY MONTHLY POLICE SERVICES DATA

December 2019

Traffic Stops 71 56 27% 1126 918 23%

Citations 18 8 125% 267 194 38%

Drunk Driving (OWI) 3 1 200% 3 3 0%

Drugged Driving (OUID) 0 0 - 1 0 +

Calls for Service Total 227 147 54% 3477 2197 58%

Calls for Service (Traffic stops and non-response

medicals removed)

151 84 80% 2280 1200 90%

Robberies 0 0 - 1 0 +

Assaultive Crimes 0 1 - 14 13 8%

Home Invasions 0 0 - 0 0 -

Breaking and Entering’s 1 0 + 2 3 -33%

Larcenies 1 2 -50% 27 15 80%

Vehicle Thefts 0 0 - 2 3 -33%

Traffic Crashes 10 6 67% 91 56 63%

Medical Assists 12 7 71% 184 79 133%

Animal Complaints (ACO Response)

0 1 - 17 36 -53%

In/Out of Area Time Month (minutes)

YTD (minutes)

Into Area Time 2450 3681

Out of Area Time 672 8095

Investigative Ops (DB) 0 7995

Secondary Road Patrol 0 521

County Wide 45 716

Hours

Accum.

Hours

UsedBalance

Banked Hours

+ = Positive Change

- = Negative Change

%

ChangeIncidents

Month

2019

Month

2018

%

Change

YTD

2019

YTD

2018

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OFFICE OF THE CITY MANAGER 8140 Main Street ⬧ Dexter, Michigan 48130-1092 ⬧ (734) 426-8303 ⬧ Fax (734) 426-5614

Memorandum

To: Mayor Keough and City Council

From: Courtney Nicholls, City Manager

Justin Breyer, Assistant to the City Manager

Re: City Manager/Assistant to the City Manager Report – Meeting of January 27, 2020

1. Meeting Review:

A. January 14, 2020 – Project Update with OHM

B. January 15, 2020 – Manager’s Lunch

C. January 16, 2020 – Downtown Development Authority

D. January 16, 2020 – Breakfast with the Budget

E. January 16, 2020 – Union Negotiations

Upcoming Meetings:

A. January 22, 20202 – Parks & Recreation Commission

B. January 23, 2020 – Meeting with the Mayor and City Attorney’s regarding possible

Charter Amendment Petitions

C. January 25, 2020 – City Council Work Session – Goal Setting

D. January 27, 2020 – Washtenaw Regional Resource Management Authority

E. January 29, 2020 – City Council Work Session – Facilities

F. February 5, 2020 – WATS Technical Committee

G. February 5, 2020 – Arts, Culture & Heritage Committee (now on the first Wednesday of the

month)

H. February 6, 2020 – Avalon/Faith in Action Meeting on the Dan Hoey Development

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City of Dexter

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2. General Updates:

A. Upcoming Council Work Sessions.

o January 25th – Goal Setting

o January 27th – Housing Task Force

o January 29th – Facility Discussion Focused on City Offices

o February 24th – Huron Waterloo Pathways Initiative & County Parks to discuss

the crossing of Mill Creek for the trail connection to Chelsea

o March 7th – Goal Setting

B. Liquor License Review. Staff requested incident reports from the Sheriff’s Office and

DAFD regarding issues with businesses with liquor licenses within the City of Dexter in 2019.

This review was conducted in accordance with the Liquor Control Compliance

Standards adopted by Council in 2016. Lt. King confirmed that there are no current

ongoing issues with any businesses. Chief Smith provided a listing of all runs to these

businesses that do not indicate any concerning patterns. There are also no outstanding

zoning enforcement issues. A review of the Liquor Control Commission records showed

that two businesses received violations in 2019. Busch’s received a fine for a sale to a

decoy minor in June 2019. In April 2019, Northern United received violations for the sale of

12 types of beer that had not received a registration number and were not approved for

sale by the Commission. The LCC website indicates that a stipulated agreement was

reached with NUBCO in response to these violations, but the terms were not available

online. Staff is not recommending that we pursue any action against the renewal of any

of our establishments’ liquor licenses at this time.

C. Ballot Language. Attached is a completed copy of the resolution that was passed by

Council on January 13, 2020. This resolution will be forwarded to the County Clerk so that

the ballot language will appear on the May 5, 2020 ballot.

D. Resident Handbook. Staff is working on an update to the Resident Handbook. This

update includes edits to the elections, refuse and recycling, and assessing sections of the

Handbook. Once the update is completed, staff will have a copy mailed to all City

addresses, to the City’s Newsletters.

E. Arts, Culture, and Heritage Updates. The Call for Entries for the Temporary Sculpture

Display, and registration for artists for the 2020 Paint Dexter Plein Air Festival are now live.

3. Updates to Ongoing Projects:

A. Pedestrian Safety Project. Staff will be working with M-1 Studio on the production of a

video that explains proper crossing techniques, which will be filmed this spring. We are

also still recruiting crossing guards to work at the Ann Arbor/Kensington intersection.

Payment is $12.50 to work in the morning and $12.50 to work in the afternoon.

B. Avalon Housing Development. Avalon submitted their Low-Income Housing Tax Credit

application on October 1, 2019. They have received their preliminary funding award

notification from MSHDA. Avalon has also received $400,000 in funding from the Federal

Home Loan Bank’s competitive grant program for affordable housing developments and

$300,000 in County HOME funds. Avalon met with the site plan review committee and will

be resubmitting their plan to Planning Commission for consideration in March. Avalon

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and Faith in Action have scheduled two public meetings about the project. They will be

held on February 6th at 6 pm and February 15th at 3 pm at Dexter United Methodist

Church.

4. Ongoing Projects (Not Updated Since the Last Report):

A. DTE Substation Decommissioning. DTE had a brief power scheduled power outage in the

downtown on Monday, November 18th to transfer the remaining load from the

downtown substation to the substation on Second St. Now that this is complete, they can

start the decommissioning of the substation.

B. March 2020 Election. An election will be held on March 10, 2020 for the purposes of the

Presidential Primary. Voters have the option of selection a ballot for a specific political

party or a "proposal only" ballot, which will not contain Presidential Primary candidates. It

is anticipated that absentee ballots will be available towards the end of January.

C. Contested NPDES Permit. The City of Dexter, along with the City of Ann Arbor, City of

Chelsea and Loch Alpine Sewer Authority have been engaged in a contested case with

the State of Michigan over phosphorous discharge levels from wastewater treatment

plants for the past 16 years. As a result of the litigation, the state agreed to create a new

TMDL (total maximum daily load) for phosphorus which will be used to set new

phosphorous limits. The draft TMDL would lower the amount of phosphorous the WWTP

can discharge below the currently contested limits. The City submitted letters outlining

our issues with the new proposed limits on October 1, 2019. EGLE has issued comments in

response to the comments they received and submitted the TMDL to the EPA. The lawyer

for the four communities does not feel that the new TMDL was done in a way that meets

the terms of the agreement; the four communities have continued to discuss possible

next steps.

D. Iron-Belle Trail Hydraulic Evaluation. As provided at the September 9th and May 28

Council meetings, SmithGroup completed a draft of their hydraulic evaluation report for

the proposed Chelsea to Dexter trail connection. Staff met with SmithGroup and

representatives of County Parks on Wednesday, October 23rd. SmithGroup and County

Parks have been invited to attend a work session on this topic before the February 24th

meeting.

E. Senior Center Rental. Staff met with Jim Carson and Council Member Fisher regarding the

status of the Senior Center’s negotiation with Encore. They have reached an agreement

that has been approved by both Encore and the Senior Center’s boards. Everything will

stay the same through December 31, 2020. Starting January 1, 2021, the Senior Center will

only have access to the building from 8 am to 4 pm and will not be permitted to rent out

the room. That means that the City will no longer be able to hold regular meetings and

likely elections in that space. Encore will be using it for events, rehearsals, etc in the

evenings. The lease between Encore and the Senior Center will be for three years (2021-

2023).

Staff did reach out to the schools and they feel that they can accommodate at least

some of the City’s meetings as paid rentals. The only difficulty will be that there will likely

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not be a guarantee that we will have a consistent location for the meetings because

school needs will take priority. The room rental rate for the school is currently $35 an hour.

F. ReCollect Software. On June 25th staff participated in a web meeting with a

representative of ReCollect software. This software provides a web-based tool that allows

residents to search items, and then provides them with information on how the item

should be disposed – whether that is in the trash, recycling, compost, or some other

method of disposal. The information provided can be customized to the City’s waste

stream. Staff is investigating the software’s incorporation into the new website.

G. Mill Creek Park Slope Planting Plan. As approved by City Council, SmithGroup has been

working on a slope planting plan for the Mill Creek Park North slope between the Park

and the Farmers Market. That plan was provided to Council in the October 14, 2019

report and will be brought up for discussion during the budget process.

H. Ann Arbor Trout Unlimited Tree Planting Project. Staff was contacted by Bill Phillips of Ann

Arbor Trout Unlimited regarding a tree planting project that AATU is interested in

organizing. Mr. Phillips indicated that AATU is interested in planting several trees along the

western bank of Mill Creek (Bates Farms side). He indicated that this could include

several trees planted over a mile stretch of the Creek in the spring of 2020. The purpose

of the project would be to provide shade to the Creek to reduce water temperatures,

while also beautifying the western side of the Creek. Staff has requested a map of the

scope of work, and provided Mr. Phillips the contact information for Paul Evanoff.

I. Traffic Signals. The new flashing yellow arrow has been installed at Broad and Main.

Once we have finalized the costs for the Central Street and pedestrian safety projects

staff will make a recommendation to Council on moving forward with the upgrade to

the Baker and Main signal, which will include the purchase of a new control cabinet.

J. Trash Toter Roll-Out. Toter swaps for the residents that submitted a request from either 96-

gallon to 64-gallon trash, or 64-gallon to 96-gallon recycle is complete. Waste

Management received 180 requests to downsize the trash containers, which is about 12%

of residential customers. Those 180 customers will receive a letter from Waste

Management asking if they wish to switch to a 35-gallon container.

K. Bike Rack. Mayor Keough brought to staff’s attention a concern by Beer Grotto that

patrons were locking their bikes up on the parking lot entry way sign next to the building.

Mike Hoelzer has suggested adding a larger rack to the area behind the Dairy Queen, so

we are going to move forward with purchasing the rack. We will also ask Beer Grotto to

encourage their customers to use this rack instead of chaining bikes to the parking lot

signage in the flower bed.

L. Baker Road Crosswalk Paver Bands. Due to the timing of the closeout of the roundabout

project with MDOT and the lack of warranty’s on MDOT projects, the crack in the paver

band at the crosswalk on Baker was not repaired. Staff is going to seek a quote for the

concrete pumping process we have done in the past. This may work as an interim

solution to the problem.

M. Bell Road Bridge. Staff received a call from Coy Vaughn, the Washtenaw County Parks

and Recreation Director, regarding the Bell Road Bridge, which the County is in the

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process of disassembling. The Bell Road Bridge was apparently built in 1891, and is the

third oldest bridge of its kind in the State of Michigan. The Bridge is listed on the National

Register of Historic Places by the National Park Service. Due to its historical value, the

County would like to know whether the City would have any interest in acquiring the Bell

Road Bridge and installing it in Mill Creek Park. At their December 18th meeting, the Parks

and Recreation Commission discussed exploring the possibility of using the Bell Road

Bridge in the Mill Creek Crossing connection to the Iron-Belle Trail if the preferred

alignment is away from Mill Creek Park and the Main St. Bridge.

N. Meeting with the Road Commission. Road Commission staff has brought up the concept

of the City taking over ownership of Dexter Ann Arbor from the City limits to Dan Hoey

(0.18 of a mile) and Main Street/Island Lake from the Main Street Bridge to Dexter-

Pinckney (0.36 of a mile). The additional annual Act 51 funding that the City would

receive for adding these Major Roads to the network would be $2,770 for the Dexter Ann

Arbor portion and $5,540 for the Main Street/Island Lake portion.

O. Dan Hoey/Bishop Circle Intersection. The asphalt has been completed on Dan Hoey. The

city has forwarded a punch list for the project to the schools that includes the concerns

about the ride quality of the roadway. OHM is also preparing a memo outlining the City’s

concerns about the process of determining the correct fix for the soft spots in the

roadway.

P. Office Reorganization. Staff contacted three local contractors to provide quotes to assist

with the relocation of the temporary walls inside the existing City Office. One vendor,

Acoustic Ceiling & Partition Co (ACP), provided an initial proposal to perform: space

planning, inventory existing walls, and research matching walls. This work would be

designed to get ACP to a point where they can provide a more accurate cost proposal

for the actual work of purchasing additional walls, re-arranging and installing walls and

desks in the new arrangement, and performing necessary electric work. This project was

not included in the budget.

Q. Meeting Video Recording City Council discussed video recording meetings and decided

to postpone the conversation until the website vendor is selected. Staff will await further

direction on this item.

R. Border to Border Trail Signage. In 2015 the Parks & Recreation Commission and City

Council approved signage to guide Border to Border Trail users from the Dexter Huron

Trail thru town to the Mill Creek Park/Hudson Mills Trail (and vice versa). The County has

delivered the signage and it will be installed by the DPW as time permits.

S. Personnel Manual Update. Finance Director/Treasurer Marie Sherry has completed a

draft update to the Personnel Manual; it is currently being reviewed by the City

Manager. The document has not been updated since 2009. Once the draft is finished it

will be presented to Council for consideration.

5. Current Tax Tribunal Cases:

A. Power Wellness. The City received notification in late December that the Tax Tribunal

found that Power Wellness is not eligible to be placed on the tax roll under the user

statute. Since a decision has not been made on whether the decision will be appealed

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to the Court of Appeals, the omitted property petition was filed with the State Tax

Commission for tax year 2017. The Court of Appeals did choose to accept our leave to

appeal on the issue of the jurisdiction of the State Tax Commission to decide on our

omitted property petition.

6. Upcoming Council Committee Agendas:

A. 3045 Broad Redevelopment Team. Norfolk will be attending a work session in January to

present information in on Building 3.

7. Updates on Outstanding Bids/RFPs/Auctions:

A. Pavement Markings. Staff is working on creating an updated bid document for

pavement markings. Due to funding constraints we will be putting the bid out for

waterborne paint only, as has been used in the past. We will add stronger language that

the paint needs to be dry before barricades are removed.

B. Grand Street. The Grand Street project is out to bid. Bids are due on February 7, 2020.

C. Utilities Van Auction. Staff has posted an auction to GovDeals for a van that was used by

the Utilities Department. The van was replaced this year. The auction closes February 13th.

8. Grant Applications:

A. MMRMA RAP Grant. Utilities and DPW submitted a grant application to the Michigan

Municipal Risk Management Association (MMRMA) to purchase a sewer push camera,

which could be used on the City’s sanitary and storm sewers. The total cost of the

camera is $8,900, and the grant has a 1:1 match. The camera was included in the FY

2019-2020 budget.

9. Traffic Control Orders Under Review:

A. Huron Farms Circles. The Fire Department has requested that we clearly sign the cul-de-

sacs in Huron Farms so that fire trucks can access the fire hydrants. Currently when cars

are parked both along the road and along the island, there is not enough room for a fire

truck to go around the island.

B. Alley. Jon Rush submitted a complaint about people parking too close to the alley

entrance/exit next to the alley that runs between Main and Fifth Street. He felt that in

many cases it was employees of The Fillmore. I reached out to the owner, who e-mailed

his employees and asked them to leave an increased distance between their vehicle

and the alley. Unfortunately, now people are parking between where his employees are

parking and the alley. Staff is looking into signage/markings that would allow for an

appropriate site distance for those exiting the alley on Fifth.

C. Traffic Control Order Policy. OHM has provided a memo regarding traffic control orders.

Staff has been unsure of the correct procedure for establishing TCOs and asked OHM to

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confirm the best way to handle the process. Staff will be drafting a policy for Council’s

consideration based on OHM’s recommendations.

10. Ordinance Updates:

A. Conflict of Interest Ordinance. This item was presented as a draft at the Monday,

October 28th meeting. It has been forwarded to the City Attorney for review.

B. Traffic and Vehicles Ordinance. During their September 17th meeting, the Parks and

Recreation Commission had a conversation about sidewalks, non-motorized pathways

(such as the B2B), and the appropriateness of various types of vehicles on them.

C. Fire Code Review. The Committee of the City of Dexter, Webster Township and the Fire

Chief have completed our review meetings. Each community will now move the Fire

Code through their own process. At this point it looks like it makes sense to adopt the

2018 code instead of the 2015 version. The changes between the two versions are not

significant. Staff is working on a draft ordinance and will present it to set a public hearing

this winter.

D. Water/Sewer Ordinance Update. EGLE is still reviewing the draft sewer ordinance. We

will request adoption of both the water and sewer ordinances once it is returned from

the EGLE.

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Justin

Rectangle

City of Dexter Establishments with Liquor Licenses

License Owner Business Name Address Business ID License TypeDexter Capital LLC Aubree's Pizzeria & Tavern 8031 Main 225409 Class C; SDM8059 A2, LLC Beer Grotto 8059 Main 264164 Class C; SDMBusch's, Inc. Busch's 7080 Dexter Ann Arbor 13347 SDD; SDMSteinhauer & Company Inc. Dexter Cider Mill 3685 Central 239324 Small Wine MakerShreeji Vinayak Corp. Dexter Marathon 8135 Main 247624 SDMNikki's LLC Dexter Pub 8114 Main 6274 Class C; SDM

Northern United Brewing Jolly Pumpkin Café & Brewery 2319 Bishop Circle East 229032Microbrewery, Small Distiller, Small Wine Maker

CD Okemos 10 LLC Mugg & Bopps 2940 Baker 223492 SDM

Landrum Management LLC Red Brick Kitchen & Bar 8093 Main 224385 Class C; SDMSandhill Crane Vineyards, LLC Sandhill Crane Vineyards 3685 Central 177852 Off Premises Tasting RoomO'Brien Development LLC Terry B's (The Fillmore) 7954 Ann Arbor 249153 Class C; SDMChela's Restaurant Dexter LLC Chela's 7065 Dexter Ann Arbor 248653 Class C; SDM

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Justin

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MILLER, CANFIELD, PADDOCK AND STONE, P.L.C.

RESOLUTION SUBMITTING BOND PROPOSAL (Fire Hall/City Offices)

City of Dexter County of Washtenaw, State of Michigan

_________________________________________

Minutes of the regular meeting of the City Council of the City of Dexter, County of Washtenaw, Michigan, held on Monday, the 13th day of January, 2020, at 7:00 p.m., prevailing Eastern Time.

PRESENT: Members Bell, Cousins, Fisher, Michels, Smith, Knight, Keough

ABSENT: None

The following preamble and resolution were offered by Member Michels and supported by Member Cousins:

WHEREAS, the City Council of the City of Dexter (the “City”) has determined that it is

necessary for the health, safety and welfare of the City and its residents that the City pay the cost of acquiring and constructing a new fire hall facility and acquiring and constructing and/or renovating a facility for use by the City for City offices, which facilities may include space to be used as a substation by the Washtenaw County Sheriff’s Office, including site acquisition and related site improvements, and furnishing and equipping the facilities, including all appurtenances and attachments thereto (collectively, the “Project”); and

WHEREAS, the City Council has determined that the City should borrow money in an

aggregate amount not to exceed Nine Million, Nine Hundred Thousand Dollars ($9,900,000) and issue general obligation unlimited tax bonds of the City, in one or more series, in such aggregate amount for the purpose of paying the cost of the Project; and

WHEREAS, it is necessary to submit the proposition regarding the issuance of the bonds

to the qualified electors of the City at the election to be held on Tuesday, May 5, 2020 (the “Election Date”); and

NOW, THEREFORE, BE IT RESOLVED THAT:

1. The proposal attached hereto as Exhibit A shall be submitted to a vote of the qualified electors of the City of Dexter, County of Washtenaw, Michigan, at the election to be held on Tuesday, May 5, 2020.

2. The ballot wording of the bond proposal is hereby certified to the City Clerk and

to the Clerk of the County of Washtenaw (the “County Clerk”). The City Clerk is hereby authorized and directed to file this Resolution and/or complete any such forms, certificates or documents as may be required by the County Clerk to evidence the foregoing certification and/or submission by no later than 4:00 p.m. on Tuesday, February 11, 2020.

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MILLER, CANFIELD, PADDOCK AND STONE, P.L.C. 2

3. The City Clerk and the County Clerk are hereby directed to (a) post and publish notice of last day of registration and notice of election for the Election Date as required by the Michigan Election Law; and (b) have prepared and printed, as provided by the Michigan Election Law, ballots for submitting the bond proposal at the Election Date, which ballots shall contain the proposal appearing herein, or the proposition shall be stated as a proposal on the voting machines, which ballots may include other matters presented to the electorate on the same date.

4. The City Council hereby determines that the estimated first year millage and

average annual millage rates set forth in the ballot language are reasonable estimates of such millage rates.

5. All resolutions and parts of resolutions insofar as they conflict with the provisions

of this resolution be and the same hereby are rescinded.

AYES: Members Smith, Cousins, Knight, Michels, Bell

NAYS: Members Fisher, Keough

RESOLUTION DECLARED ADOPTED.

_________________________________________ City Clerk

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MILLER, CANFIELD, PADDOCK AND STONE, P.L.C. 3

I hereby certify that the foregoing is a true and complete copy of a resolution adopted by the City Council of the City of Dexter, County of Washtenaw, Michigan, at the regular meeting held on January 13, 2020, and that said meeting was conducted and public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were kept and will be or have been made available as required by said Act.

_____________________________________ City Clerk

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MILLER, CANFIELD, PADDOCK AND STONE, P.L.C. A-1

Exhibit A

Bond Proposal

Shall the City of Dexter, County of Washtenaw, Michigan, borrow the principal sum of not to exceed Nine Million Nine Hundred Thousand Dollars ($9,900,000) and issue its general obligation unlimited tax bonds, in one or more series, payable over a period not to exceed twenty (20) years from date of issuance of each series, for the purpose of paying the cost of acquiring and constructing a new fire hall facility and acquiring and constructing and/or renovating a facility for use by the City for City offices, which facilities may include space to be used as a substation by the Washtenaw County Sheriff’s department, including site acquisition and related site improvements, and furnishing and equipping the facilities, including all appurtenances and attachments thereto? The estimated millage to be levied in 2020 is 2.9571 mills ($2.9571 per $1,000 of taxable value) and the estimated simple average annual millage rate required to retire the bonds is 2.9517 mills ($2.9517 per $1,000 of taxable value).

34144049.1\022911-00034

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1

Mayor Report – By Shawn Keough Prepared on January 22, 2020

Hello Residents and Council, Here is my report of recent activities and my calendar of planned Dexter activities looking ahead: Recent Activities since the January 13, 2020 City Council meeting January 13, 2020 – Interview on Channel 7 regarding the proposed Avalon/Faith in Action project January 13, 2020 - Union Negotiation meeting with City Manager Nicholls, Assistant to the Manager Breyer, Council member Smith and Union representatives January 16, 2020 – Union Negotiation meeting with City Manager Nicholls, Assistant to the Manager Breyer, Council member Smith and Union representatives – we believe that we have reached a tentative agreement and will be reviewing that tentative agreement with City Council in closed session at the January 27th City Council meeting. January 16, 2020 – Dexter Downtown Development Authority meeting January 16, 2020 – Dexter Area Fire Department (DAFD) meeting Proposed Avalon/Faith in Action Housing and Potential Ballot Question As I am sure Council and residents are aware, there has been a lot of discussion, comments and questions on social media and in the papers related to the proposed affordable/supportive housing project on Dan Hoey. The most recent concerns by the group in opposition to the Avalon/Faith in Action project are now aimed at whether or not public property should be sold without a vote of the public. It is interesting to me that this petition started as a mechanism to try and stop this development, yet it is being presented in a manner that claims its purpose is to increase transparency. It doesn’t include any language related to the purchase of property. As I understand it, the petition that is currently being circulated would propose a Charter Amendment that would require the City to seek a vote of the people prior to the sale of any city property. I would like all citizens and interested community members to know that the Village and City cannot currently sell land that has been designated as a public park without approval by eligible voters in the City. That requirement is a current Charter requirement that was approved by the voters when residents of the Village approved the Charter as part of the City’s Incorporation process in November 2014. As additional background, the Village/City has bought and sold property for many important projects over the years. Buying and selling property is a fairly common decision for most municipalities to do (through their elected Councils) as opportunities present themselves. In most cases, these opportunities are identified through public input sessions and public discussions and they often relate to creating something positive for the City. There are several recent examples of where that has been done here in the Village/City over the past 15 to 20 years. Several properties were purchased/acquired in approximately 2008 to help create Mill Creek Park. The City has also bought property on Huron Street near our Wastewater Treatment Plant and along Broad Street to remove failing deteriorated housing structures. The first example of a sale of property is the property where the Monument Park building (large building next to Dairy Queen) is currently located. That was once public property owned by the Village/DDA. I believe it

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City of Dexter

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2

was previously a gas station before it was acquired by the Village/DDA to find a better use. It served as a temporary gravel parking lot and was then sold in 2004 to create the development that now includes Aubrees restaurant. A portion of the property currently used for the new condominium project at 150 Jeffords across from Mill Creek Park was also previously owned by the City. It was sold over 10 years ago to help create the parcel for what is now the 150 Jeffords project. Both of those land sales were completed with the goal of helping the Village/City/DDA grow and add building uses within the frameworks of the Village/City Master Plan or DDA Framework plan. The City also has a current sale of property pending. A couple years ago, the City swapped a portion of our Dan Hoey property with Detroit Edison so that the substation downtown on Broad street could be removed (and potentially relocated if the need arises in the future). This sale is still technically pending until DTE removes the substation and the property is ready to be turned over to the City. I wanted to share this information because it illustrates that the Village/City/DDA has sold public property in the recent past. In my opinion, all of these projects have been contributed positively to our downtown. From my experience, I believe that the petition that is being circulated (and ultimately the proposed charter amendment) is not necessary and would not be in the best interest of the City/DDA. I welcome all questions on this topic and would be happy to speak to anyone to help get them answers to their questions, comments or concerns. Please feel free to call me on my cell number or email me at the contact information shown below if you would like to discuss this topic or anything related to it. I continue to feel that the Avalon/Faith in Action project is good for the City of Dexter and our community. Upcoming Activities January 23, 2020 – Meeting with City Manager Nicholls, City Attorney Munzel and Bond Counsel Colis to discuss potential impact of the potential petitions being circulated. January 25, 2020 – Council Workshop – Goal Setting Workshop #1 – we will review goals and objectives established last year for the 2019-2020 Fiscal Year as well as discuss any modifications to those goals or new goals for the upcoming 2020-2021 Fiscal Year. Council will also discuss the schedule for any upcoming council committee meetings (i.e. utility committee, street committee, finance committee, etc.) January 27, 2020 – City Council meeting January 29, 2020 – Facility Workshop – Discussion focused on City offices I look forward to seeing you around our town and I hope everyone has a great week! Shawn Keough, Mayor, City of Dexter [email protected] (313) 363-1434 (cell)

Page 58 of 84

mailto:[email protected]

SUMMARY OF BILLS AND PAYROLL 1/27/2020

Payroll Check Register 01/15/20 $46,029.03 Regular Pay

Employer Costs

(FICA/MERS/ICMA) paid via

electronic transfer

01/15/20 $5,010.84 Regular Pay

Account Payable Check Register $164,973.62

$216,013.49 TOTAL BILLS & PAYROLL EXPENDED ALL FUNDS

The due date column on the accounts payable worksheets represents the date of the Council meeting

ALL PAYABLES ARE WITHIN ACCEPTABLE BUDGET LIMITS EXCEPT AS NOTED BELOW

DETAIL VENDOR LIST AND ACCOUNT SUMMARY PROVIDED

"This is the summary report that will be provided with each packet. Approval of the total bills and payroll expended,

all funds will be necessary."

Page 59 of 84

City of Dexter

Typewritten text

Agenda: 1/27/2020 Item: J-1

INVOICE APPROVAL BY VENDOR REPORT FOR CITY OF DEXTER 1/1Page:01/22/2020 02:51 PMUser: erinDB: Dexter

EXP CHECK RUN DATES 01/22/2020 - 01/22/2020BOTH JOURNALIZED AND UNJOURNALIZED

BOTH OPEN AND PAIDAmount RejectedAmount OwedAmount ClaimedClaimant

33.84 ARBOR SPRINGS WATER CO.INC1.

177.28 AT&T2.

10,950.00 BAKER TILLY MUNICIPAL ADVISORS, LLC3.

15,359.00 BIOTECH4.

14.93 BOULLION SALES5.

22.50 CARLISLE-WORTMAN ASSOCIATES6.

2,799.44 CINTAS CORPORATION7.

611.29 CITY OF DEXTER8.

2,289.14 CORRIGAN OIL COMPANY9.

74.00 DES MOINES STAMP MANUFACTURING10.

1,723.40 ELHORN ENGINEERING CO11.

350.50 ETNA SUPPLY CO12.

533.50 EUROFINS13.

184.00 F&V OPERATIONS14.

162.06 FIRST ADVANTAGE OCC. HEALTH SERV.15.

3,768.90 FLEIS&VANDERBRINK16.

31.50 GRAINGER17.

230.00 JOHN'S SANITATION18.

424.06 KCI19.

875.06 MARK'S AUTO SERVICE, INC.20.

1,250.00 MEEDER INVESTMENT MANAGEMENT21.

2,759.00 METRO ENVIRONMENTAL SERVICES22.

77.00 MWEA23.

125.00 PARAGON LABORATORIES INC24.

3,655.19 PEAR SPERLING EGGAN & DANIELS , P.C25.

1,580.08 PNC26.

100.53 QUALITY FIRST AID & SAFETY, INC27.

23,457.37 SMALL BUSINESS ASSOC OF MICH28.

29,969.22 STATE OF MICHIGAN-MDOT29.

85.75 THE SUN TIMES NEWS30.

96.75 TRACTOR SUPPLY CREDIT PLAN31.

420.48 UNIQUE PAVING MATERIALS32.

911.55 UNUM LIFE INSURANCE33.

465.95 VERIZON WIRELESS34.

2,265.50 WASHTENAW COUNTY TREASURER35.

51,244.85 WASTE MANAGEMENT OF MICHIGAN36.

5,420.00 WATERTAP37.

475.00 WESTERN STATES ARTS FEDERATION38.

164,973.62 ***TOTAL ALL CLAIMS***

Page 60 of 84

INVOICE GL DISTRIBUTION REPORT FOR CITY OF DEXTER 1/5Page: 01/22/2020 02:42 PMUser: erinDB: Dexter

EXP CHECK RUN DATES 01/22/2020 - 01/22/2020BOTH JOURNALIZED AND UNJOURNALIZED OPEN AND PAID

BANK CODE: POOL

Check #AmountDue DateInvoice Invoice Desc.VendorInv. Line DescGL Number

Fund 101 GENERAL FUNDDept 172 CITY MANAGER

5,338.16 01/27/20SBAM ID 44525CID 159199 FEBRUARY STATEMENTSMALL BUSINESS ASSOC OF MICHHEALTH & DENTAL INSURANCE101-172-721.000139.88 01/27/201/14/2020BILLING PERIOD 2/1/20-2/29/20UNUM LIFE INSURANCELIFE & DISABILITY INSURANCE101-172-722.000

5,478.04 Total For Dept 172 CITY MANAGER

Dept 201 FINANCE DEPARTMENT450.00 01/27/20BTMA3792DISCLOSURER REPORTBAKER TILLY MUNICIPAL ADVISORS, LLCPROFESSIONAL SERVICES101-201-802.00092.10 01/27/2001/22/2020ADVISORY SERVICESMEEDER INVESTMENT MANAGEMENTINVESTMENT ADVISOR CHARGES101-201-840.100

542.10 Total For Dept 201 FINANCE DEPARTMENT

Dept 210 ATTORNEY2,771.82 01/27/20140201PROF. SERVICESPEAR SPERLING EGGAN & DANIELS , P.CATTORNEY FEES101-210-810.000

642.87 01/27/20140202PROF. SERVICESPEAR SPERLING EGGAN & DANIELS , P.CATTORNEY FEES101-210-810.000240.50 01/27/20136859PROF SERVICESPEAR SPERLING EGGAN & DANIELS , P.CATTORNEY FEES101-210-810.000

3,655.19 Total For Dept 210 ATTORNEY

Dept 215 CITY CLERK85.75 01/27/2054529PUBLIC NOTICESTHE SUN TIMES NEWSPRINTING & PUBLISHING101-215-901.000

85.75 Total For Dept 215 CITY CLERK

Dept 253 TREASURER39.25 01/27/201/14/2020BILLING PERIOD 2/1/20-2/29/20UNUM LIFE INSURANCELIFE & DISABILITY INSURANCE101-253-722.000

39.25 Total For Dept 253 TREASURER

Dept 257 ASSESSING DEPARTMENT424.06 01/27/20285821PERSONAL PROPERTY STATEMENTSKCIASSESSING NOTICE PRINTING & SERVICES101-257-902.00140.01 01/27/2001/22/2020CELLULARVERIZON WIRELESSEQUIPMENT101-257-977.000

464.07 Total For Dept 257 ASSESSING DEPARTMENT

Dept 265 BUILDINGS & GROUNDS33.84 01/27/201776793WATERARBOR SPRINGS WATER CO.INC101-265-727.00074.00 01/27/201157495OFFICEDES MOINES STAMP MANUFACTURINGOFFICE SUPPLIES101-265-727.000109.18 01/27/2014202305DECEMBER STATEMENTCINTAS CORPORATION101-265-935.000

217.02 Total For Dept 265 BUILDINGS & GROUNDS

Dept 301 LAW ENFORCEMENT2,265.50 01/27/204796ENFORCEMENTWASHTENAW COUNTY TREASURER101-301-807.000

118.26 01/27/201/21/2020UTILITY BILL-8140 MAIN STCITY OF DEXTERUTILITIES101-301-920.000

2,383.76 Total For Dept 301 LAW ENFORCEMENT

Dept 336 FIRE DEPARTMENT147.83 01/27/201/21/2020UTILITY BILL-8140 MAIN STCITY OF DEXTERUTILITIES101-336-920.000

147.83 Total For Dept 336 FIRE DEPARTMENT

Dept 400 PLANNING DEPARTMENT1,972.91 01/27/20SBAM ID 44525CID 159199 FEBRUARY STATEMENTSMALL BUSINESS ASSOC OF MICHHEALTH & DENTAL INSURANCE101-400-721.000

67.42 01/27/201/14/2020BILLING PERIOD 2/1/20-2/29/20UNUM LIFE INSURANCELIFE & DISABILITY INSURANCE101-400-722.00022.50 01/27/2021556862017 MASTER PLANCARLISLE-WORTMAN ASSOCIATESPROFESSIONAL SERVICES101-400-802.000

2,062.83 Total For Dept 400 PLANNING DEPARTMENT

Dept 441 DEPARTMENT OF PUBLIC WORKS1,632.41 01/27/20SBAM ID 44525CID 159199 FEBRUARY STATEMENTSMALL BUSINESS ASSOC OF MICHHEALTH & DENTAL INSURANCE101-441-721.000

39.37 01/27/201/14/2020BILLING PERIOD 2/1/20-2/29/20UNUM LIFE INSURANCELIFE & DISABILITY INSURANCE101-441-722.0001,081.93 01/27/2014206703DECEMBER STATEMENTCINTAS CORPORATION101-441-745.000

96.75 01/27/2001/22/2020DPWTRACTOR SUPPLY CREDIT PLANUNIFORM ALLOWANCE101-441-745.000Page 61 of 84



BANK CODE: POOL


Fund 101 GENERAL FUNDDept 441 DEPARTMENT OF PUBLIC WORKS

166.74 01/27/206968659WWTP & DPWCORRIGAN OIL COMPANY101-441-751.000640.60 01/27/206960530DPW & WWTPCORRIGAN OIL COMPANY101-441-751.000256.45 01/27/206964592DPW & WWTPCORRIGAN OIL COMPANY101-441-751.000162.06 01/27/202505181912HEALTH SERVICEFIRST ADVANTAGE OCC. HEALTH SERV.PROFESSIONAL SERVICES101-441-802.00093.07 01/27/201/21/2020UTILITY BILL-8140 MAIN STCITY OF DEXTERUTILITIES101-441-920.000188.26 01/27/2001/22/2020CELLULARVERIZON WIRELESSUTILITIES - TELEPHONES101-441-920.001

4,357.64 Total For Dept 441 DEPARTMENT OF PUBLIC WORKS

Dept 751 PARKS & RECREATION263.29 01/27/20SBAM ID 44525CID 159199 FEBRUARY STATEMENTSMALL BUSINESS ASSOC OF MICHHEALTH & DENTAL INSURANCE101-751-721.000

6.35 01/27/201/14/2020BILLING PERIOD 2/1/20-2/29/20UNUM LIFE INSURANCELIFE & DISABILITY INSURANCE101-751-722.000230.00 01/27/2057976PARKSJOHN'S SANITATIONPORTABLE TOILET RENTAL101-751-944.000

499.64 Total For Dept 751 PARKS & RECREATION

Dept 801 ARTS, CULTURE & HERITAGE475.00 01/27/202020-221ART GARDEN DISPLAYWESTERN STATES ARTS FEDERATIONTEMPORARY ART DISPLAY101-801-959.002

475.00 Total For Dept 801 ARTS, CULTURE & HERITAGE

Dept 851 INSURANCE & BONDS885.53 01/27/20SBAM ID 44525CID 159199 FEBRUARY STATEMENTSMALL BUSINESS ASSOC OF MICHRETIREE HEALTH INSURANCE101-851-721.001

885.53 Total For Dept 851 INSURANCE & BONDS

21,293.65 Total For Fund 101 GENERAL FUND

Fund 202 MAJOR STREETS FUNDDept 451 CONTRACTED ROAD CONSTRUCTION

29,969.22 01/27/20MDOT00140CENTRAL STREET PROJECTSTATE OF MICHIGAN-MDOTCENTRAL STREET PROJECT202-451-974.009

29,969.22 Total For Dept 451 CONTRACTED ROAD CONSTRUCTION

Dept 463 ROUTINE MAINTENANCE1,369.11 01/27/20SBAM ID 44525CID 159199 FEBRUARY STATEMENTSMALL BUSINESS ASSOC OF MICHHEALTH & DENTAL INSURANCE202-463-721.000

33.02 01/27/201/14/2020BILLING PERIOD 2/1/20-2/29/20UNUM LIFE INSURANCELIFE & DISABILITY INSURANCE202-463-722.000210.24 01/27/2049379DPWUNIQUE PAVING MATERIALSOPERATING SUPPLIES202-463-740.000

1,612.37 Total For Dept 463 ROUTINE MAINTENANCE

Dept 474 TRAFFIC SERVICES421.27 01/27/20SBAM ID 44525CID 159199 FEBRUARY STATEMENTSMALL BUSINESS ASSOC OF MICHHEALTH & DENTAL INSURANCE202-474-721.00010.16 01/27/201/14/2020BILLING PERIOD 2/1/20-2/29/20UNUM LIFE INSURANCELIFE & DISABILITY INSURANCE202-474-722.000

431.43 Total For Dept 474 TRAFFIC SERVICES

Dept 478 WINTER MAINTENANCE842.53 01/27/20SBAM ID 44525CID 159199 FEBRUARY STATEMENTSMALL BUSINESS ASSOC OF MICHHEALTH & DENTAL INSURANCE202-478-721.00020.32 01/27/201/14/2020BILLING PERIOD 2/1/20-2/29/20UNUM LIFE INSURANCELIFE & DISABILITY INSURANCE202-478-722.000

862.85 Total For Dept 478 WINTER MAINTENANCE

32,875.87 Total For Fund 202 MAJOR STREETS FUND

Fund 203 LOCAL STREETS FUNDDept 463 ROUTINE MAINTENANCE

421.27 01/27/20SBAM ID 44525CID 159199 FEBRUARY STATEMENTSMALL BUSINESS ASSOC OF MICHHEALTH & DENTAL INSURANCE203-463-721.00010.16 01/27/201/14/2020BILLING PERIOD 2/1/20-2/29/20UNUM LIFE INSURANCELIFE & DISABILITY INSURANCE203-463-722.000210.24 01/27/2049379DPWUNIQUE PAVING MATERIALSOPERATING SUPPLIES203-463-740.000

641.67 Total For Dept 463 ROUTINE MAINTENANCE

Page 62 of 84



BANK CODE: POOL


Fund 203 LOCAL STREETS FUNDDept 474 TRAFFIC SERVICES

105.32 01/27/20SBAM ID 44525CID 159199 FEBRUARY STATEMENTSMALL BUSINESS ASSOC OF MICHHEALTH & DENTAL INSURANCE203-474-721.0002.54 01/27/201/14/2020BILLING PERIOD 2/1/20-2/29/20UNUM LIFE INSURANCELIFE & DISABILITY INSURANCE203-474-722.000

107.86 Total For Dept 474 TRAFFIC SERVICES

Dept 478 WINTER MAINTENANCE210.63 01/27/20SBAM ID 44525CID 159199 FEBRUARY STATEMENTSMALL BUSINESS ASSOC OF MICHHEALTH & DENTAL INSURANCE203-478-721.000

5.08 01/27/201/14/2020BILLING PERIOD 2/1/20-2/29/20UNUM LIFE INSURANCELIFE & DISABILITY INSURANCE203-478-722.000

215.71 Total For Dept 478 WINTER MAINTENANCE

965.24 Total For Fund 203 LOCAL STREETS FUND

Fund 204 MUNICIPAL STREETSDept 248 ADMINISTRATION

937.34 01/27/20SBAM ID 44525CID 159199 FEBRUARY STATEMENTSMALL BUSINESS ASSOC OF MICHRETIREE HEALTH INSURANCE204-248-721.001

937.34 Total For Dept 248 ADMINISTRATION

937.34 Total For Fund 204 MUNICIPAL STREETS

Fund 226 SOLID WASTE COLLECTION FUNDDept 528 SOLID WASTE

51,244.85 01/27/208411507DECEMBER-2019WASTE MANAGEMENT OF MICHIGANCONTRACTED SOLID WASTE SERVICE226-528-805.000

51,244.85 Total For Dept 528 SOLID WASTE

51,244.85 Total For Fund 226 SOLID WASTE COLLECTION FUND

Fund 401 SPECIAL PROJECTS FUNDDept 248 ADMINISTRATION

1,157.90 01/27/2001/22/2020ADVISORY SERVICESMEEDER INVESTMENT MANAGEMENTINVESTMENT ADVISOR CHARGES401-248-840.100

1,157.90 Total For Dept 248 ADMINISTRATION

Dept 901 CAPITAL IMPROVEMENTS3,768.90 01/27/2054709WWTP IMPROVEMENTSFLEIS&VANDERBRINKBOND PROJECT ENGINEERING401-901-830.007

3,768.90 Total For Dept 901 CAPITAL IMPROVEMENTS

4,926.80 Total For Fund 401 SPECIAL PROJECTS FUND

Fund 402 EQUIPMENT REPLACEMENT FUNDDept 441 DEPARTMENT OF PUBLIC WORKS

14.93 01/27/20361097DPWBOULLION SALESVEHICLE MAINTENANCE & REPAIRS402-441-939.00031.50 01/27/209397669905DPWGRAINGERVEHICLE MAINTENANCE & REPAIRS402-441-939.000875.06 01/27/2071138DPWMARK'S AUTO SERVICE, INC.VEHICLE MAINTENANCE & REPAIRS402-441-939.000

921.49 Total For Dept 441 DEPARTMENT OF PUBLIC WORKS

921.49 Total For Fund 402 EQUIPMENT REPLACEMENT FUND

Fund 590 SEWER ENTERPRISE FUNDDept 548 SEWER UTILITIES DEPARTMENT

286.89 01/27/201/14/2020BILLING PERIOD 2/1/20-2/29/20UNUM LIFE INSURANCESALARIES - UNION590-548-704.0004,469.39 01/27/20SBAM ID 44525CID 159199 FEBRUARY STATEMENTSMALL BUSINESS ASSOC OF MICHHEALTH & DENTAL INSURANCE590-548-721.000

973.26 01/27/20SBAM ID 44525CID 159199 FEBRUARY STATEMENTSMALL BUSINESS ASSOC OF MICHRETIREE HEALTH INSURANCE590-548-721.001150.66 01/27/201/14/2020BILLING PERIOD 2/1/20-2/29/20UNUM LIFE INSURANCELIFE & DISABILITY INSURANCE590-548-722.000100.53 01/27/20KB-006467SUPPLIESQUALITY FIRST AID & SAFETY, INCOPERATING SUPPLIES590-548-740.000618.40 01/27/20281429SUPPLIESELHORN ENGINEERING COCHEMICAL SUPPLIES - PLANT590-548-742.000573.90 01/27/2014206703DECEMBER STATEMENTCINTAS CORPORATION590-548-745.000

Page 63 of 84



BANK CODE: POOL


Fund 590 SEWER ENTERPRISE FUNDDept 548 SEWER UTILITIES DEPARTMENT

218.92 01/27/206968659WWTP & DPWCORRIGAN OIL COMPANY590-548-751.000729.49 01/27/206960530DPW & WWTPCORRIGAN OIL COMPANY590-548-751.000

15,359.00 01/27/2001/22/2020WWTPBIOTECHSLUDGE HAULING590-548-803.003125.00 01/27/20359280PROF SERVICESPARAGON LABORATORIES INCTESTING & ANALYSIS590-548-824.000247.50 01/27/201900004260WWTPEUROFINSINDUSTRIAL PRETREATMENT TESTING590-548-825.000286.00 01/27/201900004261WWTPEUROFINSINDUSTRIAL PRETREATMENT TESTING590-548-825.000252.13 01/27/201/21/2020UTILITY BILL-8140 MAIN STCITY OF DEXTERUTILITIES590-548-920.000

0.01 01/27/2001/22/202001/22/2020AT&T590-548-920.00188.64 01/27/2001/22/202001/22/2020AT&T590-548-920.001148.25 01/27/2001/22/2020CELLULARVERIZON WIRELESSUTILITIES - TELEPHONES590-548-920.001745.08 01/27/2001/22/2020WWTPPNCEQUIPMENT MAINTENANCE & REPAIR590-548-937.000260.00 01/27/201/8/2020MICHIGAN SECTION AMERICAN WATER WORKS ASSOC.PNCEDUCATION & TRAINING590-548-960.000287.50 01/27/20E25975WWTPPNCEDUCATION & TRAINING590-548-960.000

25,920.55 Total For Dept 548 SEWER UTILITIES DEPARTMENT

25,920.55 Total For Fund 590 SEWER ENTERPRISE FUND

Fund 591 WATER ENTERPRISE FUNDDept 556 WATER UTILITIES DEPARTMENT

3,100.57 01/27/20SBAM ID 44525CID 159199 FEBRUARY STATEMENTSMALL BUSINESS ASSOC OF MICHHEALTH & DENTAL INSURANCE591-556-721.000514.38 01/27/20SBAM ID 44525CID 159199 FEBRUARY STATEMENTSMALL BUSINESS ASSOC OF MICHRETIREE HEALTH INSURANCE591-556-721.001100.45 01/27/201/14/2020BILLING PERIOD 2/1/20-2/29/20UNUM LIFE INSURANCELIFE & DISABILITY INSURANCE591-556-722.000

1,105.00 01/27/20281430SUPPLIESELHORN ENGINEERING COCHEMICAL SUPPLIES - LAB591-556-743.0001,034.43 01/27/2014206703DECEMBER STATEMENTCINTAS CORPORATION591-556-745.000

276.94 01/27/206964592DPW & WWTPCORRIGAN OIL COMPANY591-556-751.00010,500.00 01/27/201279035WATER RATE STUDYBAKER TILLY MUNICIPAL ADVISORS, LLCPROFESSIONAL SERVICES591-556-802.000

184.00 01/27/203081WWTPF&V OPERATIONSPROFESSIONAL SERVICES591-556-802.0005,420.00 01/27/2012536SECOND ST-WATERMAIN REPAIRWATERTAPWATER LINE MAINTENANCE & REPAIR591-556-803.007

88.63 01/27/2001/22/202001/22/2020AT&T591-556-920.00189.43 01/27/2001/22/2020CELLULARVERIZON WIRELESSUTILITIES - TELEPHONES591-556-920.00177.00 01/27/2017364WWTPMWEAMEMBERSHIPS & DUES591-556-958.000287.50 01/27/20E25975WWTPPNCEDUCATION & TRAINING591-556-960.000350.50 01/27/20103301181.005WWTPETNA SUPPLY COWATER METERS - NEW591-556-973.000

23,128.83 Total For Dept 556 WATER UTILITIES DEPARTMENT

23,128.83 Total For Fund 591 WATER ENTERPRISE FUND

Fund 701 TRUST & AGENCY FUNDDept 000 ASSETS, LIABILITIES & REVENUE

2,759.00 01/27/2068295BD Bond RefundMETRO ENVIRONMENTAL SERVICESBPB18-0008701-000-283.000

2,759.00 Total For Dept 000 ASSETS, LIABILITIES & REVENUE

2,759.00 Total For Fund 701 TRUST & AGENCY FUND

Page 64 of 84



BANK CODE: POOL


21,293.65 Fund 101 GENERAL FUND32,875.87 Fund 202 MAJOR STREETS FUND

965.24 Fund 203 LOCAL STREETS FUND937.34 Fund 204 MUNICIPAL STREETS

51,244.85 Fund 226 SOLID WASTE COLLECTION FUND4,926.80 Fund 401 SPECIAL PROJECTS FUND

921.49 Fund 402 EQUIPMENT REPLACEMENT FUND25,920.55 Fund 590 SEWER ENTERPRISE FUND23,128.83 Fund 591 WATER ENTERPRISE FUND2,759.00 Fund 701 TRUST & AGENCY FUND

Fund Totals:

164,973.62 Total For All Funds:

Page 65 of 84



Justin

Rectangle

OFFICE OF THE CITY MANAGER 8140 Main Street Dexter, Michigan 48130-1092 (734) 426-8303 Fax (734) 426-5614

Memorandum

To: Mayor Keough and City Council From: Courtney Nicholls, City Manager Re: Contract Extension with K & B Asphalt Date: January 21, 2020 In February 2019, Council approved the bid from K & B Asphalt to crack seal various roads in the City. K & B has agreed to hold their price for 2020. $20,000 will be included in the FY 20-21 budget, so the work will not be completed until July 2020. We will be evaluating the roads to determine which are the priority for crack sealing in 2020 but we anticipate that the Industrial Park, Huron View Court, Dover, Edison and Inverness will be included. Council is asked to extend the contract with K & B Asphalt for an amount not to exceed $20,000.

Page 67 of 84

City of Dexter

Typewritten text

Agenda:1/27/2020 Item: J-2



Justin

Rectangle

Budget Amendments

New Revenue Original Previously Budget AfterLine or Adopted Amended Amendment Current

Line Number Line Description # ? Expenditure? Budget Budget Amount Amendment

101-000-679.000- Misc. Grants No Revenue 7,500$ 300,000$ 307,500$

Reason for Amendments

101-000-573.000- Local Community Stabilization No Revenue 150,000$ 34,000$ 184,000$


101-801-901-000 Arts, Culture, Heritage Printing & Publishing No Expenditure 7,500$ -$ 6,500$ 14,000$


101-301-703-001 Law Enforcement - Part Time Salary Yes Expenditure -$ -$ 4,000$ 4,000$


101-301-720-000 Law Enforcement - FICA Yes Expenditure -$ -$ 500$ 500$


101-301-807-001 Law Enforcement - School Officer/Crossing Gua Yes Expenditure 85,000$ -$ (4,500)$ 80,500$


101-336-807.000- Fire - Contracted Services Yes Expenditure 691,800$ -$ (40,000)$ 651,800$


101-751-970.000- Parks - Capital Improvements Yes Expenditure 550,000$ -$ 555,000$ 1,105,000$


101-890-955-000 Contingency No Expenditure 15,000$ -$ (15,000)$ -$


334,000$ 506,500$

(172,500)$

Social Security/Medicare costs for crossing guards

Source of Reserves, if applicable:

2020 payment to DAFD less than budgeted

Mill Creek Park Trail Project - Funds will be paid to MDOT

General Fund 101

Total change in Revenue - increase /(decrease):Total change in Expenditures - increase /(decrease):

Change to Overall Budget's revenue over expenditures:

Revenue from Washtenaw County Connecting Communities Grant

Increased intital LCSA payment (personal property tax reimbursement)

Estimated Unrestricted Reserve Balance at FY End- $754,000

Participation in Dale Fisher book project

Use of contingencies to offset book project and Mill Creek Trail

Salary for crossing guards

Change to paying crossing guards directly

Page 69 of 84

City of Dexter

Typewritten text

Agenda: 1/27/2020 Item: J-3

Budget Amendments



203-463-803-002 Routine - Pavement Management No Expenditure 15,000$ 4,100$ 19,100$

Reason for Amendment

203-890-955-000 Contingency No Expenditure 10,000$ (4,100)$ 5,900$


-$ -$ -$



204-000-548-000 State of Michigan SAW Grant No Revenue 100,000$ 38,700$ 138,700$


204-598-802-000 SAW Grant - Professional Services No Expenditure 50,000$ 80,000$ 130,000$


204-598-803-000 SAW Grant - Contracted Services No Expenditure 50,000$ (37,000)$ 13,000$


38,700$ 43,000$ (4,300)$

Estimate of remaining SAW grant reimbursement

Correct spread of SAW Grant expense

Local Streets 203

Municipal Streets

Remaining SAW Grant expense

N/A

Use of contingencies for crack seal work


Change to Overall Budget's revenue over expenditures: Source of Reserves, if applicable: Current cash balance - $709,000

All crack seal completed on local streets in 2019


Change to Overall Budget's revenue over expenditures: Source of Reserves, if applicable:

Page 70 of 84

Budget Amendments



591-556-937-000 Equipment Maintenance & Repair No Expenditure 23,000$ -$ 10,000$ 33,000$


591-890-955-000 Contingencies No Expenditure 15,000$ -$ (10,000)$ 5,000$


-$ -$ -$

Approved by the City Council on January 27, 2020

Justin Breyer, City Clerk

High service pump repair

Offset increased expense


Change to Overall Budget's revenue over expenditures: Source of Reserves, if applicable: N/A

Water Fund 591

Page 71 of 84



Justin

Rectangle

OFFICE OF THE CITY MANAGER8140 Main Street Dexter, Michigan 48130-1092 (734) 426-8303 Fax (734) 426-5614

Memorandum

To: Mayor Keough and City Council

From: Courtney Nicholls, City ManagerJustin Breyer, City Clerk and Assistant to the City Manager

Re: Consideration of: Scope of Services from OHM Advisors for Mill Creek Park Phase 2Construction Engineering Services

Date: January 22, 2020

Bids for Mill Creek Park Phase 2 construction were due Friday, January 10, 2020. As reported from MDOT,the low bidder is L.J. Construction, Inc. at $1,208,246.50. OHM Advisors has set a tentative Pre-constructionmeeting date of Wednesday, February 26th to meeting with L.J. Construction and MDOT. In movingforward with this project, OHM will be partnering with SmithGroup on construction engineering servicesand MTC for materials testing. SmithGroup would be responsible for: attending the pre-constructionmeeting; submittal reviews; walkthroughs; and design questions and modifications. OHM has provided ascope of services for construction services which is attached to this memo.

OHM and SmithGroup provided a tentative timeline of work, which is as follows: January: Bid Letting February: Pre-Construction Meeting March: Site Prep, Clearing, Earth Excavation, Helical Pier Installation, Boardwalk Construction April – June 30: Earth Excavation, Base Prep, Helical Pier Installation, Boardwalk Construction July – July 31: Asphalt Paving, Gravel Shoulders, Seeding, Mulching July 31: Substantial Completion

Now that the final numbers are in, budget amendments have been prepared to cover the cost of theproject. A description of the funds that will be used to cover the project cost is provided below. Theamendments assume that the project will be completed by June 30th – though we may have some coststhat extend into July.

Bid Price $1,208,246.50

Construction Services $180,741.00

Total Project Construction Cost $1,388,246.50

TAP Grant $313,693.00

Washtenaw County Grant $300,000.00

Restricted Cash $399,437.25Current Year Budget $120,562.75

Unused Fire Budget $40,000.00

Extra Local Community Stabilization $34,000.00Contingency $8,500.00

Use of Unrestricted Reserve $172,794.50

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City of Dexter

Typewritten text

Agenda: 1/27/2020 Item: L-1

Action Requested

Council is asked to approve the Scope of Services from OHM Advisors for Mill Creek Park Phase 2Construction Engineering Services in an amount not to exceed $180,741.

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January 21, 2020 CITY OF DEXTER

8123 Main Street

Dexter MI 48130

Attention: Ms. Courtney Nicholls

City Manager

Subject: City of Dexter

MILL CREEK PATH PHASE II

Proposal for Construction Engineering Services

Dear Ms. Nicholls: OHM Advisors is pleased to submit this proposal for construction engineering, contract administration, inspection, and construction staking for the Mill Creek Path project.

PROJECT UNDERSTANDING The project was bid in January 2020 and will be awarded to LJ Construction Inc. in the amount of $1,208,246.50. The project includes construction of 0.76 mi of hot mix asphalt shared use path with timber boardwalk supported by helical piles. The trail will extend south of the existing trailhead at Grand Street and will generally follow the east bank of Mill Creek and connect to Baker Road. We understand the scheduled completion date is June 28, 2020.

SCOPE OF SERVICES We have proposed the following scope of services for construction phase portion of the projects. The scope is based on our experience our understanding of the requirements to administer a project through MDOT’s Local Agency Program. Construction Layout

1. Stakes providing proper line and grade will be provided for all proposed drainage, path alignment, and pile locations. It is anticipated that stakes for the path will be provided at 25’ intervals and at alignment changes. Any requested re-staking will be back-charged to the contractor

Construction Observation

1. As-needed observation will be provided for all construction work. Daily field reports will be prepared documenting pay item quantities and general progress for the day. Checking line and elevation for compliance with contract documents will also be provided as part of the construction observer’s regular responsibilities.

2. The construction observer will record all quantities, materials and contractor operations within FieldBook in accordance with procedures as required by MDOT.

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Ms. Courtney Nicholls – Mill Creek Path Phase II

January 21, 2020

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3. An OHM Field Engineer will oversee and supervise construction. In addition, the Engineer will be responsible for resolving any interpretations or issues which may arise with the plans or contract documents.

Construction Engineering and Contract Administration

1. Attend a pre-construction meeting with the successful bidder and prepare meeting notes. 2. Conduct six (6) Bi-weekly (or as determined) progress meetings to coordinate project details, and

communicate project status. 3. Coordinate pre-paving meetings for asphalt and concrete with the Contractor and their designated

subcontractors. 4. Review and approval of shop drawings, catalogue sheets and samples related to the proposed work. 5. Respond to Contractor requests for information providing design clarifications or revisions as

necessary. 6. Request and review construction progress schedule from the Contractor. Progress will be monitored

throughout the project to ensure timely construction of the contract work items. 7. Pay items will be collected and bi-weekly pay estimates will be provided to MDOT and the Contractor. 8. Assist in claim resolution and review and process any change order requests from the Contractor and

provide recommendations on action to the City. 9. Perform wage rate interviews, review certified payrolls for the Contractor and all subcontractors. 10. Prepare a final punch list and monitor resolution of these items as well as final restoration until

completion of the project. 11. Work with the Contractor and MDOT to perform project closeout. 12. Prepare construction record drawings and data using GPS data collectors for inclusion in the City’s

GIS system. 13. Maintain records on site at OHM for MDOT auditing purposes during and after the completion of

the project. Additional Services The services outlined herein constitute the total obligation of the parties. If additional services are requested, they can be provided in accordance with OHM’s Hourly Rate Schedule for the year in which the services are performed or at an agreed upon fee.

FEE The City will be invoiced monthly for services rendered on an hourly basis, with a not to exceed amount. Compensation due will be based on the actual hours worked during each phase of the project. Materials Testing Consultants, Inc and SmithGroup will function as subconsultants to OHM Advisors. All invoicing will be issued by OHM. Task ........................................................................................................ Fee Construction Administration .................................................................................. $21,744 Construction Layout ................................................................................................. $18,120 Construction Observation ....................................................................................... $84,560 Construction Engineering ....................................................................................... $19,473 Materials Testing (Performed by MTC, Inc) ........................................................ $24,160 Construction Services Support (Performed by SmithGroup) ........................... $12,684 Total Hourly NTE Fee .......................................................................................... $180,741

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Ms. Courtney Nicholls – Mill Creek Path Phase II

January 21, 2020

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SCHEDULE To be determined based on the project scheduled provided by the Contractor. A preliminary schedule includes work occurring from February through the end of June.

CONTRACT TERMS AND CONDITIONS The attached Standard Terms and Conditions, dated March 2003 and as shown as Exhibit 1, are incorporated into this proposal by reference. We thank you for this opportunity to provide professional engineering services. Please do not hesitate to contact us if you have questions. Should you find our proposal acceptable, please execute the agreement below and return a copy to us for our files. Very truly yours, ORCHARD, HILTZ & McCLIMENT, INC. ______________________________ Patrick M. Droze, P.E. Principal

CITY OF DEXTER MILL CREEK TRAIL PHASE II

Construction Phase Engineering Services

Accepted By: Printed Name: Title: ___________________________________________________________________

Date: ____________________________________________________________

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January 20, 2020 Proposal No. 14822 OHM Advisors 34000 Plymouth Road Livonia, MI 48150 Attention: Mr. Marcus McNamara Reference: Proposal for Construction Materials Engineering and Testing Services Mill Creek Trail Phase II Dexter, Washtenaw County, Michigan Dear Mr. McNamara: We appreciate the opportunity to submit this proposal to provide construction materials engineering and testing services. The scope of the work has been established based on review of the project plans dated September 9, 2019 and applicable project specifications. We have provided herein a description of the scope of work and associated fees. Our general conditions and fee schedule are attached. The proposed construction includes construction of 0.76 mi of hot mix asphalt shared use path with timber boardwalk supported by helical piles. The trail will extend south of the existing trailhead at Grand Street and will generally follow the east bank of Mill Creek and connect to Baker Road. We understand the scheduled completion date is June 28, 2020.

SCOPE OF WORK

A proposed scope of work is outlined in this section. All test methods are in accord with MDOT or other indicated procedures. Standard Project Engineer review of reports will be provided. We have additionally included 10 hours of project management meeting attendance for the pre-con meeting, HMA pre-production meeting, and concrete pre-production meeting, if necessary. Pavement Subgrade and Engineered Fill • In-place density (compaction) testing using nuclear method • Material sampling and gradation testing of borrow materials

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OHM Advisors Proposal No. 14822 January 20, 2020 Page 2 Stabilization Geotextile and High Performance Biaxial Geogrid • Sampling per Materials Quality Assurance Procedures Manual and transport to MDOT Soils

and Geosynthetic Testing Lab Concrete • Review of Contractor’s Quality Control Plan and preparation of Quality Assurance Plan • Sampling and testing of fresh plastic concrete for slump, entrained air, concrete temperature

and air temperature • Sampling and molding compressive strength test cylinders • Compressive strength testing of field-molded test cylinders Asphalt Pavement • In-place density (compaction) testing of aggregate base by nuclear method • Asphalt density by nuclear method • Asphalt mix verification testing (extraction and gradation)

FEES AND COST ESTIMATE

Our fees are based on actual quantities and rates in the attached fee schedule. The actual quantity will largely be a function of the contractor’s schedule and methods applied. Based on our assumptions and the described scope of work, we have estimated the following technician trips: Type of Work Projected Trips Technician Hours Density Testing of Pavement Subgrade 5 8 hrs per trip Density Testing of Engineered Fill 6 4 hrs. per trip Aggregate Sampling 2 2 hrs. per trip Geotextile/Geogrid Sampling & Transport 4 6 hrs. per trip Density Testing of Aggregate Base (21AA) 5 8 hrs. per trip Concrete Testing – Sidewalks 1 4 hrs. per trip Asphalt Field Density Testing 4 10 hrs. per trip Asphalt Mix Verification Testing - Plant 4 8 hrs. per trip

Based on these project trips, we estimate a testing budget of approximately $21,900. Our budget estimate is based on regular work hours and no required additional visits for retesting of failing work. This estimate includes all equipment, mileage, and travel with supporting laboratory testing and project engineering supervision.

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OHM Advisors Proposal No. 14822 January 20, 2020 Page 3 We appreciate this opportunity to provide this service to OHM Advisors. Please do not hesitate to call should you have any questions or for authorization to proceed. Sincerely, MATERIALS TESTING CONSULTANTS, INC.

Shivadarshini Ravindran, E.I.T. Assistant Project Engineer

Daniel S. Elliott, P.E. SE Michigan Manager Atts: Fee Schedule General Conditions

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FEE SCHEDULE

This Fee Schedule is confidential. Any distribution or reproduction without prior consent of MTC is prohibited. 02-19 Page 1 of 3

PERSONNEL

Principal $185.00/hr Field/Lab/SST Manager $110.00/hr Sr. Project Manager $160.00/hr SST Technician III $105.00/hr Project Manager $140.00/hr SST Technician II $95.00/hr Sr. Proj Eng/Geol/Env Professional $135.00/hr SST Technician I $85.00/hr Project Eng/Geol/Env Professional $120.00/hr Technician IV $88.00/hr Asst Proj Eng/Geol/Env Professional $115.00/hr Technician III $85.00/hr Sr. Staff Eng/Geol/Env Professional $110.00/hr Technician II $65.00/hr Staff Eng/Geol/Env Professional $95.00/hr Technician I $58.00/hr Project Assistant $50.00/hr

Minimum charge for field assignment is four hours per trip. Overtime is 1.3 times regular rate. Overtime is time worked prior to 8:00 a.m. or after 4:30 p.m., in excess of eight hours per day, Saturdays, Sundays or holidays. Chargeable time includes travel (portal to portal), time on-site, and required office time. Review of field and laboratory reports is mandatory practice and will be charged at the appropriate level required.

OTHER

Mileage $0.75/mile Per diem - meals (overnight assignments) $60.00/day Vehicle (Local Use) $45.00/day Direct reimbursable expenses Cost + 15%

EQUIPMENT Geo-Environmental Per Day CMT Per Day

Bailer $20.00/ea Avongard Crack Monitor $50.00/ea Earth Resistivity $350.00 Coring Machine $180.00 Four Gas Monitor $90.00 Bit Charge $6.00/in GPS $130.00 Dynamic Cone Penetrometer $35.00 Ground Penetrating Radar (GPR) $600.00 Hand Auger $30.00 Elecromagnetic Locating Tool $120.00 Floor Profiler $225.00 Menard Pressuremeter – GC $2900/wk Floor Moisture Vapor Kit $55.00/ea Low Flow Pump $400.00 Nuclear Density Gauge $60.00 Photo-Ionization Detector $160.00 Pile Echo Tester $170.00 Slope Inclinometer $350.00 Plate Load Test Equipment $550.00 Turbidity Meter $60.00 Positest Adhesion Tester $200.00 Water Level Meter $50.00 Adhesion Dolly $10.00/ea

Relative Humidity Kit, F2170 $120/plug SST Roughness $200.00

Anchor Bolt Pull Off Tester $200.00 Slip Resistance $200.00 Infrared Camera $150.00 Schmidt Hammer $180.00 Magnetic Particle Equipment $75.00 Windsor Probe $125.00 Positector Paint Thickness Gage $80.00 Windsor Probe Charge Set $70.00 SFRM Cohesion/Adhesion Kit $50.00/ea Asbestos Skidmore Bolt Tension Calibrator $115.00 Air Sampling Equipment $75.00 Torque Multiplier $100.00 Bulk Sampling Equipment $65.00 Torque Wrench $85.00 Safety Ultrasonic Equipment $135.00 Traffic Sign $50.00 UT Thickness Gauge $120.00 Arrowboard $150.00 Safety Cone $8.00

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LABORATORY

For special testing where a specific rate is not provided herein, fees will be based on hourly rate of $150.00/hour.

Geotechnical Per Test Aggregates Per Test Proctor – granular, D1557, D698 $175.00 Sieve Analysis and LBW, C136, C117, MTM 108, 109 $160.00 Proctor – cohesive, D1557, D698 $205.00 Deleterious Materials, MTM 110 $107.00 Proctor – method C, 6” mold, add $80.00 Percent Crushed, MTM 117 $70.00 Maximum Index Density, D4253 $245.00 Soundness, C88 $750.00 Minimum Index Density, D4254 $190.00 L.A. Abrasion, C131 $400.00 Sieve Analysis and LBW, D6913, D1140 $160.00 Specific Gravity + Absorption, C127 $250.00 Grain Size Distribution, Hydrometer, D422 $220.00 Specific Gravity + Absorption, C128 $280.00 Specific Gravity, D854 $120.00 Unit Weight, dry-rodded, C29 $150.00 Atterberg Limits, D4318 $110.00 Organic Impurities in Fine Aggregate, C40 $150.00 Soil pH, D4972 $70.00 Sand Equivalent Value, D2419 $450.00 Organic Content/Loss on Ignition, D2974 $100.00 Fine Aggregate Angularity, MTM 118 $165.00 California Bearing Ratio (per pt), D1883 $410.00 Angularity Index, C1252 $165.00 Total Porosity, D854, D2216, D7263 $140.00 Flat and Elongated Particles, D4791 $135.00 Density & Moisture, D2216, D7263 $50.00 Concrete Per Test Natural Moisture, D2216 $25.00 Concrete Compression, per cylinder, C39 $19.00 Unconfined Compression, D2166 $85.00 Cylinder Molds (cyls. not molded by MTC) $3.50 Shelby Tube - Visual Classification, D2488 $80.00 Saw Cutting of Cylinders $19.00 Shelby Tube - Extrusion, D2488 $50.00 Core Compression (including saw cut), C42 $70.00 Direct Shear (up to 3 pts), D3080 $800.00 Shotcrete cores (cut/comp. or spare), C1140 $90.00 Triaxial UU (1 point), D2850 $300.00 Splitting Tensile Strength, C496 $90.00 Triaxial CU (up to 3 pts), D4767 $1450.00 Beam Flexure, C293, C78 $100.00 Triaxial CD (up to 3 pts), D7181 $1850.00 Shrinkage Test (3 specimens), C157 $485.00 Laboratory Vane Shear, D4648 $120.00 Concrete Core Absorption $80.00 Consolidation, D2435, Method B $675.00 Potential ASR (Mortar Bar), set of 3, C1567, C1260 $700.00 Permeability – Constant Head, D2434 $300.00 Bituminous Mixtures Per Test Permeability – Fall. Head, EM 1110-IV-1906 $300.00 Marshall Stability and Flow, per plug, D6927 $190.00 Permeability – Flex Wall, D5084 $490.00 Bulk Specific Gravity, per plug/core, D2726 $120.00 Remolding of Samples, add $95.00 Molding Marshall Plugs, per plug, D6926 $85.00 Soil Resistivity, G57 $275.00 Theoretical Maximum Density (Rice), D2041 $220.00 Paint Filter Test, EPA 9095B $150.00 Molding Gyratory Plugs, per plug, D6925 $165.00

Rock Core Per Test Preparation of Bituminous Core $30.00 Rock Hardness by Rebound Hammer (10 Strikes), D5873

$200.00 Mix Verification (extraction, sieve, LBW, crush), MTM 325, 108, 109, 117

$370.00

Unconfined Compression, D7012 $225.00 Core Thickness, per core, D3549 $40.00 Unconfined Compression w/ Strain, D7012 $380.00 Moisture Content, D1461 $80.00 Unconfined Comp. w/ Poisson Ratio, D7012 $550.00 Steel Per Test Slake Durability Index, D4644 $250.00 Fireproofing Density Test, AWCI Manual 12-A $80.00 Point Load Strength, D5731 $140.00 Side Bends – Machine/bend, E190 $185.00 Indirect Tensile (per pt), D3967 $85.00 Face/Root Bends – Machine/bend, E190 $185.00

Masonry Per Test Tensile < 1” dia., A370 $165.00 Grout Prism Compression, per prism, C1019 $80.00 Tensile > 1” dia., A370 $195.00 Hyd. Cement Cube Compression, per cube, C109 $28.00 Stress/Strain Curves Tensile $50.00 Linear Shrinkage Concrete Block, set of 3, C426 $690.00 Elongation, Reduction in Area, A370 $70.00 Comp. of Concrete Block Prisms, per block, C1314 $300.00 Jack Calibration $500.00 Moisture, Absorption, Net Area of Concrete Block, per block, C140

$160.00 Pipe Per Test

Compression of Concrete Block, per block, C140 $175.00 ABS Truss Pipe Test, 8" – 15" dia., D2680 $220.00 Brick Compressive Strength, Absorption, Saturation, IRA, Efflorescence, set of 15, C67

$900.00 PVC Pipe Test, 6" – 8" dia., D3034 $250.00

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TEST DRILLING SERVICES

Mob/Demob: Air Knife/Vacuum

Excavator CME45/CME55Track/Geoprobe 7822/6620

Acker Renegade Track

Sonic Geoprobe/ Marshmaster

Within 30 mile radius $500.00 $650.00 $750.00 $1000.00

Outside 30 mile radius/mile/one-way $17.00 $22.00 $25.00 $35.00

Test Drilling:

Normal soil conditions (N<60), 5 ft interval SPT sampling $16.50/l.f.

Difficult soil conditions (N>59, rubble or cobbles), 5 ft interval SPT sampling $27.00/l.f.

Drilling surcharge for 50 to 75 ft depth $18.50/l.f.

Drilling surcharge for 75 to 100 ft depth $23.00/l.f.

All-terrain drill rig daily premium $400.00/day

NX Rock Coring, D2113 $80.00/l.f.

Rock Core Setup Fee $350.00

Extra SPT samples, D1586 $35.00/ea

Undisturbed thin-walled samples (Shelby tubes), D1587 $80.00/attempt

Drilling through concrete or brick at surface (less than 10" thick) $20.00/in

Grout boring closed $10.00/l.f.

Well/Piezometer construction (not including material) $11.00/l.f.

Locking Protective Cover $175.00/ea

Flush Locking Protective Cover $180.00/ea

Steam Cleaner rental $220.00/day

55-gallon Drum (disposal not included) $85.00/ea

Bagged Materials (sand, bentonite, cement) $18.00/bag

Per Diem (lodging and meals, 2-man crew) $270.00/day

Crew Daily Travel, 50 Mile Radius $120/day

Drill crew rate per hour for special testing, borehole grouting, monitoring well construction, access, on-site setup, site clean-up, standby, water hauling or steam cleaning:

Skid Steer (Per Day)

Air Knife/Vacuum Excavator

CME45/CME55Track/Geoprobe 7822/6220

Acker Renegade Track

Sonic Geoprobe/ Marshmaster

$400.00 $300.00 $350.00 $400.00 $450.00

Drill crew access time may be charged if soft ground conditions, wooded areas, or other site conditions/restraints are encountered.

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GENERAL CONDITIONS 1. The scope of work includes the specific geotechnical, testing or other services to be performed by Materials Testing Consultants, Inc. (MTC) as set forth in MTC's proposal, the client’s acceptance thereof if accepted by MTC and these general conditions. "Client" refers to the person or business entity ordering the work to be performed by MTC. If the client is ordering the work on behalf of another, the client represents and warrants that the client is the duly authorized agent of said party for the purpose of ordering and directing the work. Unless otherwise stated in writing, the client assumes sole responsibility for determining whether the quantity and the nature of the work ordered by the client is adequate and sufficient for the client's intended purpose. The ordering of work from MTC shall constitute acceptance of the terms of MTC's proposal and these General Conditions. 2. Client will arrange for and provide access to the site as is necessary for MTC to perform the work. MTC, unless specifically indicated otherwise in the proposal, has not included cost for restoration due to damage to the site that may occur during the work. MTC agrees to exercise reasonable measures to minimize damage to the site during the performance of the work. 3. Test samples will be disposed immediately upon completion of the assigned tests unless prior written arrangements have been made to hold the samples for a longer period of time. Samples from drilling operations will be held for 90 days after submittal of MTC's report. 4. MTC's work shall not include supervising construction or determining the means, methods, techniques or sequences of construction. MTC shall not be responsible for evaluating, reporting or affecting job conditions concerning health, safety or welfare. 5. Client shall cause all tests and inspections of the site, materials and work performed by MTC or others to be timely and properly performed in accordance with the plans, specifications and contract documents and MTC's recommendations. No claims for loss, damage or injury shall be brought against MTC by client or any third party unless all tests and inspections have been so performed and unless MTC's recommendations have been followed. Client agrees to indemnify, defend and hold MTC, its officers, employees and agent harmless from any and all claims, suits, losses, costs and expenses, including, but not limited to, court costs and reasonable attorney's fees in the event that all such tests and inspections are not so performed or not so followed except to the extent that such failure is the result of the negligence, willful of wanton act or omission of MTC, subject to the limitation contained in paragraph 9. 6. Client represents and warrants that he has advised MTC of any known or suspected hazardous materials, utility lines and pollutants at any site at which MTC is to do work hereunder, and unless MTC has assumed in writing the responsibility of locating subsurface objects, structures, lines or conduits, client agrees to defend, indemnify and save MTC harmless from all claims, suits, losses, costs and expenses, including reasonable attorney's fees as a result of personal injury, death or property damage occurring with respect to MTC's performance of its work and resulting to or caused by contact with subsurface or latent objects, structures, lines or conduits where the actual or potential presence and location thereof was not revealed to MTC. 7. Client shall be invoiced once each month for work performed during the preceding period. Client agrees to pay each invoice within thirty days of its receipt. Client further agrees to pay interest on all amounts invoiced and not paid or objected to for valid cause in writing within said thirty day period at the rate of eighteen percent per annum until paid. Client agrees to pay MTC's cost of collection of all amounts due and unpaid after sixty days, including court costs and reasonable attorney's fees. MTC shall not be bound by any provision or agreement requiring or providing for arbitration of disputes or controversies arising out of this agreement, any provision wherein MTC waives any right to a mechanics' lien, or any provision conditioning MTC's right to receive payment for its work upon payment to client by any third party. These General Conditions are notice, where required, that MTC shall file a lien whenever necessary to collect past due amounts. Failure to make payment within 30 days of invoice shall constitute a release of MTC from any and all claims which client may have, either in tort or contract, and whether known or unknown at the time. 8. Nothing contained within this agreement shall be construed or interpreted as requiring MTC to assume the status of an owner, operator, generator, storer, transporter, treater or disposal facility as those terms appear within RCRA or within any Federal or State statute or regulation governing the generation, transportation, treatment, storage and disposal of pollutants. Client assumes full responsibility for compliance with the provisions of RCRA and any other Federal or State statute or regulation governing the handling, treatment , storage and disposal of pollutants. 9. Ground Penetrating Radar (“GPR”) Services. Client acknowledges that the use of GPR technology is not error free and there are limitations on the use of GPR to locate buried or embedded objects in the ground or in structures (for example, field conditions, soil moisture content, material type, masking of deeper embodiments by shallow embodiments and thickness of the material to which the GPR Services are to be applied; and only center lines of embedded objects can be located) which may make GPR less precise than other embedded object location technologies. MTC may rely on statements and plans of Client’s representatives (including on-site employees or employees or representatives of contractors or subcontractors working for Client) as to the characteristics of the structure or location to be tested using GPR Services. Client agrees that it shall have the sole responsibility for the use of any information obtained as a result of the GPR Services, including reliance on any data there from in order to determine the location of drilling operations or other penetration of the location, area of structure to which the GPR Services are applied. MTC has no responsibility or obligation other than to deliver the GPR Services and the results obtained from application of GPR. How and when the work product from the GPR Services shall be used (or not used) shall be in the sole and exclusive discretion of Client, and MTC shall have no obligation or responsibility to Client after the required GPR Services are completed and the work product is delivered. 10. MTC's SERVICES WILL BE PERFORMED, ITS FINDINGS OBTAINED AND ITS REPORTS PREPARED IN ACCORDANCE WITH THIS AGREEMENT AND WITH GENERALLY ACCEPTED PRINCIPLES AND PRACTICES. IN PERFORMING ITS PROFESSIONAL SERVICES, MTC WILL USE THAT DEGREE OF CARE AND SKILL ORDINARILY EXERCISED UNDER SIMILAR CIRCUMSTANCES BY MEMBERS OF ITS PROFESSION. THIS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES OR REPRESENTATIONS, EITHER EXPRESS OR IMPLIED. STATEMENTS MADE IN MTC REPORTS ARE OPINIONS BASED UPON ENGINEERING JUDGMENT AND ARE NOT TO BE CONSTRUED AS REPRESENTATIONS OF FACT. SHOULD MTC OR ANY OF ITS PROFESSIONAL EMPLOYEES BE FOUND TO HAVE BEEN NEGLIGENT IN THE PERFORMANCE OF ITS WORK, OR TO HAVE MADE AND BREACHED ANY EXPRESS OR IMPLIED WARRANTY, REPRESENTATION OR CONTRACT, CLIENT, ALL PARTIES CLAIMING THROUGH CLIENT AND ALL PARTIES CLAIMING TO HAVE IN ANY WAY RELIED UPON MTC's WORK AGREE THAT THE MAXIMUM AGGREGATE AMOUNT OF THE LIABILITY OF MTC, ITS OFFICERS, EMPLOYEES AND AGENTS SHALL BE LIMITED TO $25,000 OR THE TOTAL AMOUNT OF THE FEE PAID TO MTC FOR ITS WORK PERFORMED WITH RESPECT TO THE PROJECT, WHICHEVER IS GREATER. 11. Subject to the foregoing limitations, MTC agrees to indemnify and hold client harmless from and against any and all claims, suits, costs and expenses including reasonable attorney's fees and court costs arising out of MTC's negligence to the extent of MTC's negligence. Client shall provide the same protection to the extent of its negligence. In the event that client or client's principal shall bring any suit, cause of action, claim or counterclaim against MTC, the party initiating such action shall pay to MTC the costs and expenses incurred by MTC to investigate, answer and defend it, including reasonable attorney's and witness fees and court costs to the extent that MTC shall prevail in such suit. 12. MTC's employees shall not be retained as expert witnesses except by separate, written agreement. Client agrees to pay MTC's legal expenses, administrative costs and fees pursuant to MTC's then current fee schedule for MTC to respond to any subpoena. 13. In the event any of the provisions of these General Conditions should be found to be unenforceable, it shall be stricken and the remaining provisions shall be enforceable. 14. This agreement constitutes the entire understanding of the parties, and there are no representations, warranties or undertakings made other than as set forth herein. This agreement may be amended, modified or terminated only in writing, signed by each of the parties hereto. 15. This agreement may be terminated by either party upon seven day's prior written notice. In the event of termination, MTC shall be compensated by client for all services performed up to and including the termination date, including reimbursable expenses, and for the completion of such services and records as are necessary to place MTC's files in order and/or protect its professional reputation.

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