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I N S I D E T H I S I S S U E
1 Getting Started
1 Writing Great Newsletter
Articles
2 Fitting an Article into a Tight
Space
3 Inserting Your Own Art
4 The Elements of a
Newsletter
February, 2018 Volume XXXV, Issue 2
2018 QUARTERLY BOARD MEETINGS & TOWN HALLS
Instead of monthly meetings, the 2018 COA Board will conduct quarterly business meetings and two semi-annual Town Hall meetings (guidelines to follow).
All Unit Owners are invited to attend these meetings and can speak to general COA issues following meeting adjournment. Mark your calendars now.
Quarterly Board Meetings
February 15th, 3 p.m.
May 17th, 3 p.m.
August 16th, 3 p.m.
November 15th, 3 p.m.
Town Hall Meetings
April 19th, TBD
October 18th, TBD
Executive Board Meetings will continue monthly to ensure timely project implementation and competent management oversight. The Cloister Owners Association Bylaws do not allow voting in Executive Meetings.
THE
CLOISTER
NEWS
NEW 2018 COA BOARD OF DIRECTORS ELECTED AT ANNUAL
MEETING
All four nominees for the COA Board were elected at the Annual Meeting on January 7th. Following the Annual Meeting, the Board elected officers for 2018:
President – Deb Blackie
Vice President – Brenda Starnes –
Facilities Maintenance/Infrastructure
Chair
Treasurer – Lynn Gregory – Finance
Chair
Secretary – Brenda Butler – Communi-
cations Chair
Ted Thaler – Grounds Co-Chair
Brandon Edwards – Grounds Co-Chair
Billie Ann Parker – Clubhouse
Sharon Richardson – Websites Monitor
David Glascoe – St. Henry Property
Management
CMA APPOINTS NEW PROPERTY MANAGER
Juanita Clancy has been named Community Association Manager for the Cloister. Her contact information is 615-970-7204; email [email protected]. Erica Sullivan continues to serve as CMA Property Assistant and is at the Clubhouse on Monday, Wednesday and Thursday from 8:30-4:30. Contact Erica by email at [email protected] or by phone 615-600-4913.
The Cloister at Saint Henry
Clubhouse 105 Emma
Neuhoff Court, Nashville, TN
37205
Page 2 CLOISTER NEWS
WENDY’S CHILI FOR COVERED DISH LUNCH ON
TUESDAY, FEBRUARY 13th The homemade soups last month were a hit, and for our second covered dish LUNCH, we’ll enjoy delicious Wendy’s chili. We hope to see you at noon on the 13th with your appetizer, salad, sandwiches, fruit, dessert or whatever you like to have with your chili. We’ll have tea and coffee. It’s only $4. We are still giving new residents a free meal if you haven’t claimed yours. It’s back to evening meal starting in March.
INTERESTED IN TRIVIAL PURSUIT OR CARD GAME
EUCHRE?
Joe Edwards, a new Cloister resident at 710 Mt. Carmel Place, is looking for people to play Trivial Pursuit.
Joe also invites ex-Midwesterners or others who'd like to play a card game called Euchre (YOO'kur), to please contact him at 615-268-7634 or his wife Sandra at 615-337-9218.
IMPORTANCE OF GOVERNING DOCS AND HOMEOWNERS’ MANUAL
The Board of Directors for the Cloister is comprised of 8 elected fellow Unit Owners plus 1 representative from St. Henry’s Property Development Company. This body works diligently to enforce the rules and guidelines contained in the recorded governing documents established when the community was constructed in the 80’s. In 2010 when the land purchase program was offered, additional governing documents were created. We now have a combination of leased units and owned units governed by over 300 pages of documentation.
Since the beginning, rules and guidelines were established to augment the governing documents and have evolved over 35+ years. These are now provided in the Homeowners’ Manual (HOM). The rules and guidelines do not supersede the governing documents but are enhancements designed to aid Unit Owners when they make decisions regarding their units.
The rules are developed to protect our property, contain maintenance costs, and manage our community’s common areas such as roads, walking trails, clubhouse/pool, and landscaping. They are generally based on historical experience accompanied by legal governing document interpretations. The HOM was revised, updated, reprinted, and delivered to all Unit Owners in 2017. It is also available electronically at www.cloisteratsthenry.com and the CMA website. It will be kept up-to-date using addendums until a reprint is warranted. For face-to-face consultations, we also have an on-site property assistant in the Clubhouse three days per week.
When a Unit Owner does not follow the rules established in the HOM, our management company (CMA) is authorized by the Board of Directors to notify the Unit Owner of the violation and associated consequences and enforce the rules and guidelines. They are also available to assist any Unit Owner with making a decision about corrective action.
It is important for each Unit Owner to familiarize themselves with the rules and guidelines contained in the Homeowners Manual and to adhere to those rules/guidelines.
--Brenda L. Starnes, Chair, Facilities Maintenance/ Infrastructure Committee
2016
CLOISTER NEWS Page 3
ROOF REMINDER TO ALL UNIT OWNERS AND REALTORS
Some new residents may not know about restric-tions for vendors, handymen or home inspectors as it relates to going onto the ROOFS at the Cloister.
The Cloister has spent in excess of $1M replacing all roofs at the Cloister. At the time the work was done, the Cloister purchased from the shingles manufacturer (GAF) a Golden Pledge Warranty. This Warranty states: “only companies sanctioned by GAF as Master Installers are allowed to install the shingles.” The COA gave the contract to Master Installer, Southern Roofing. If anyone other than Southern Roofing or someone Southern Roofing designates (an employee of Southern Roofing or GAF employee) goes on the roof for any reason, the Warranty could be voided.
IT IS VERY IMPORTANT FOR OWNERS HAVING WORK DONE SUCH AS HVAC, WATER HEATER INSTALLATION, SELLING THEIR UNITS, OR ANY OTHER SERVICES, TO MAKE IT CLEAR TO VENDORS, REALTORS AND HOME INSPECTORS THAT THEY MUST FIRST CALL THE PROPERTY MANAGER BEFORE GOING ONTO ANY ROOF IN THE COMMUNITY.
If you suspect you have a roof leak, put in a Maintenance Request with our Property Manager Juanita Clancy or CMA Property Assistant Erica Sullivan. DO NOT WALK ON THE ROOF YOURSELF. CMA will contact Southern Roofing and have the issue investigated.
Remember, protecting the roofs protects your investment in your community.
--Brenda Starnes Chair, Facilities Maintenance/Infrastructure
NEW COMCAST / XFINITY OFFICE
@ ONE BELLEVUE PLACE Among businesses at the new One Bellevue Place
Mall is an Xfinity / Comcast Store. The store is
located at 7614 Hwy 70S, Suite 601. Store hours
are Monday-Saturday 9 a.m.-7 p.m. and on
Sunday noon-5 p.m.
We’re told that new residents can visit this office
to sign up for service, discuss your account,
expand your service, and get or exchange
equipment. You can still call the bulk service
phone number 855-510-1609 if you prefer. If you
call the number on your bill, they may not be as
helpful since the Cloister is on a Bulk Service
Contract providing all owners with Digital Starter
basic service.
Cloister Directory Update Delete:
Gloria Bennett / 438 Siena Drive / moved
Bill Haire / 503 Loyola Drive / deceased
Martha Likins / 906 Glenmary Court / moved
Leroy Smith / 245 Cana Circle / deceased
Mary Ward / 906 Mt. Carmel Place / deceased
For Directory changes, please contact Brenda
Butler, 615-243-5631 or [email protected]. For
additional Directory copies, see Erica Sullivan,
CMA Assistant at Clubhouse, or print the online
copy which is corrected monthly.
Page 4 CLOISTER NEWS
REVEREND BILL HAIRE
The Rev. “Preacher” Bill Haire, 503 Loyola Drive, formerly of Lincolnton, NC, died peacefully surrounded by his family as a result of a massive stroke on January 19th, at the age of 89. Bill was proud that he was able to live independently until the time of his death. “Preacher” Bill was a graduate of Wofford College, Pfeiffer University and Duke Divinity School. He served churches in North Carolina in Morganton, Caroleen, Guildford College, Asheville, Charlotte, Shelby, Lincolton, Mt. Airy, and Winston Salem. After retirement, he returned to First United Methodist, Lincolnton, as a regular Sunday School Teacher, and prayer group leader. In Nashville, he was a member of Belmont United Methodist Church. Preceding Bill in death was his loving wife Neil of 50 years, his parents Clarence and Vernnie Haire, and two brothers, Donald and Leonard. “Pop” to his family, Bill is survived by Bill Haire, Nashville; Randy and Gigi Haire, Atlanta, GA; Sarah and Matthew Tobin, Greenville, SC; Megan Haire, Nashville; close family friend Scott Shields, Nashville. A Service of Celebration and burial was in Lincolnton, NC, on January 27. Gifts may be made in Bill’’s memory to First United Methodist Church, Lincolnton, NC Children and Youth Programs.
--Submitted by Family
MARY WARD
Mary A. Ward, age 92 of 706 Mt. Carmel Place, passed away peacefully on January 5th. She is survived by Bob, her husband of 70 years and 4 children. A prayer service was held January 13th at St. Henry Chapel.
--Submitted by daughter, Mary Ward
LEROY EUGENE SMITH
Leroy Smith, 245 Cana Circle, passed away December 31st, and his Celebration of Life was held January 8th in the St. Henry Chapel. He was 87 years old. Leroy worked for Ford in their Quality Control Department for 36 ½ years and moved to the Cloister in 2000 where his mother was the original resident at 440 Siena. At their mother’s death, Leroy’s sister, Rosemary Padgett, moved into 440 Siena, which is now for sale since Rosemary has moved to assisted living. Leroy had many friends at the Cloister and was the leader of the Friday afternoon Stitch ‘n Chat group where he often instructed participants in knitting and crochet. Leroy was so talented at knitting that he entered his items in State Fair contests. Both family and friends were recipients of hand-made items by this talented resident. Leroy is survived by his sister Rosemary Padgett, and several nieces and nephews.
Our Deepest Sympathy to the Families of:
2016
CLOISTER NEWS Page 5
CLOISTER WEBSITES
www.cloisteratsthenry.com
On this website you will find this info and more:
Homeowners Manual
Homeowners Directory (updated monthly)
Bylaws and other governing documents
Forms
Newsletters from 2012-present
Board Minutes 2012-present
Finance Reports
Insurance Certificate
All active vendor contracts
Maintenance history from 2000-2016
www.cmacommunities.com
The CMA website is a great place to see your account status and to fill out maintenance requests or send email to Juanita Clancy and Erica Sullivan.
Homes for Sale: 102 Emma Neuhoff B Unit 1-car garage $239,900 Realtor 615-390-7217 260 Cana Circle A Unit 1-car garage Selling as is Son-Ross Brocato 502-807-1338 286 Cana Circle C Unit 2-car garage Under contract 290 Cana Circle A Unit 1-car garage $249,000 Realtor 615-210-3929 305 Cana Circle B Unit 1-car garage Under contract 432 Siena Drive B Unit 1-car garage Coming soon Joanne Forehand (mother) 615-352-0802 440 Siena Drive A Unit 1-car garage $239,900 Realtor 615-419-2601 508 Loyola Drive C Unit 1-car garage Coming soon Ron Pearce (nephew) 217-343-7116 519 Loyola Drive B Unit 1-car garage $230,000 Carolyn Wilson (owner)615-970-9207
For additional information on available units, or to report new availabilities, contact:
Betsy Stewart, 276-206-5910, [email protected]
THE CLOISTER NEWS is published monthly by the Cloister Owners’ Association, 105 Emma Neuhoff Court, Nashville, TN 37205 with news for and about Cloister residents.
Editor: Brenda Butler Phone: 615-243-5631 Email: [email protected] Distribution: Alice Schwartz
For February the Book Club has chosen two novels set in the current American south: Sing, Unburied, Sing (Ward) in Mississippi; and Bluebird, Bluebird (Locke) in Texas. They both deal with the personal remorse and response to race. You’re invited to join this group in the Clubhouse Lounge on Thursday, February 15, at 11:00 a.m. Remember that you don’t need to read a book to enjoy and participate in the discussion which usually and rapidly diverges from its alleged focus!
--Dixie Frederiksen
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CHANGED YOUR HVAC FILTER LATELY?
A CLOGGED FILTER MAKES YOUR UNIT LESS EFFICIENT AND INCREASES YOUR UTILITY BILL.
