THE CORPORATION OF THE MUNICIPALITY OF … 26 11 Agenda Package.pdf · THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE Council Agenda Page 2 of 19 Wednesday, January 26, 2011 THAT

THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE Council Agenda Page 1 of 19 Wednesday, January 26, 2011

1.0

CALL TO ORDER

Mayor Larry Kraemer will call to Order at 5:00 p.m. on Wednesday, January 26, 2011, the Regular Meeting of the Council of The Corporation of the Municipality of Kincardine in the Council Chambers at the Municipal Administration Centre.

2.0

ROLL CALL

Mayor Larry Kraemer Deputy Mayor Anne Eadie Councillor Ron Coristine Councillor Maureen Couture Councillor Kenneth Craig Councillor Jacqueline Faubert Councillor Candy Hewitt Councillor Mike Leggett Councillor Randy Roppel

Council Absent Staff Present John deRosenroll, Chief Administrative Officer Donna MacDougall, Clerk

Brenda French, Treasurer Michele Barr, Building and Planning Manager

3.0

AMENDMENTS, ADDITIONS OR DELETIONS TO/FROM THE AGENDA

4.0

DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

Name Item of Business

Nature of Interest

5.0

PUBLIC FORUM

6.0

ADOPTION OF MINUTES OF REGULAR AND SPECIAL MEETINGS OF COUNCIL

Motion #01/26/11 - Moved by: Seconded by:


THAT the Minutes of the Council meetings held on January 12, 2011 and

January 19, 2011 be adopted as printed. 7.0

PRESENTATIONS AND PETITIONS

7.1 Municipal Service Presentations to Ron Hewitt, Laura Haight Guy Anderson, Gordon Campbell, Marsha Leggett 8.0 CONSENT AGENDA

(Items listed under the Consent Agenda are considered routine and are enacted in one motion. The exception to this rule is that a Council member, the Chief Administrative Officer or a citizen may request one or more items to be removed from the consent agenda for separate discussion and action.)

8.1 Adoption of Consent Agenda Motion #01/26/11 -

Moved by: Seconded by: THAT Council approve the recommendations contained in the consent agenda dated Wednesday, January 26, 2011 attached to this agenda and direct staff to proceed with all necessary administrative actions (with the exception of the following items which will be added to the Committee of the Whole discussion agenda of __________.)

9.0 MOTIONS & NOTICE OF MOTIONS

9.1 Notice of Motion None noted. 9.2 Coyote Control Program Petition

The following motion was provided by Councillor Randy Roppel and is a petition to the Legislative Assembly of Ontario see attached petition.

Motion #01/26/11 - Moved by: Seconded by:

WHEREAS coyote predation is a growing problem in rural Ontario, especially on farms;


AND WHEREAS there are documented reports that coyotes are attacking people and pets and the attacks are getting more aggressive; AND WHEREAS as many as 6,000 lambs and sheep alone are killed by coyotes on Ontario farms every year; AND WHEREAS these losses are seriously impacting farmers incomes; AND WHEREAS the current control measures authorized by the Ministry of Natural Resources under the Municipal Financial Incentives for Control of Coyote Predation program are cumbersome and impossible to adhere to; NOW THEREFORE BE IT RESOLVED THAT the Ontario government minimize predator losses by implementing a province-wide Coyote Control Program that includes a $200.00 bounty for each coyote carcass and allow counties to implement their own proof of kill collection system.

9.3 Bruce Telecom Budget/Dividend Payment Approval Motion #01/26/11 - Moved by: Seconded by:

THAT the Council of The Corporation of the Municipality of Kincardine approves the 2011 operating and capital budgets, as presented at the January 19, 2011 meeting of Council; AND FURTHER THAT Council approves the annual dividend payment in the amount of $1,000,000.00.

10.0

CONSIDERATION OF BY-LAWS

10.1 FIRST AND SECOND READINGS OF BY-LAWS LISTED UNDER SECTION 10.0, CONSIDERATION OF BY-LAWS OF THE WEDNESDAY JANUARY 26, 2011 MUNICIPALITY OF KINCARDINE AGENDA

Motion #01/26/11 - Moved by: Seconded by: THAT the following by-law be deemed to be read a first and second time:

i) Denobriga Incentive & Lease Agreements By-law";


10.2 BEING A BY-LAW TO AUTHORIZE THE SIGNING OF AGREEMENTS

WITH DR. LISA DENOBRIGA FOR AN INCENTIVE PACKAGE AND FOR THE RENTAL OF COMMERCAIL OFFICE SPACE AT THE KINCARDINE COMMUNITY MEDICAL CLINIC

Motion #01/26/11 -

Moved by: Seconded by: THAT the Denobriga Incentive & Lease Agreements By-law be deemed to be read a third time and finally passed and numbered as By-law No. 2011 - _____.

11.0

COMMITTEE OF THE WHOLE (all delegations will be heard following relevant reports)

11.1

Move Into Committee of the Whole

Motion #01/26/11 - Moved by: Seconded by: That Council move into Committee of the Whole and upon completion return to Council. 11.2

Items for Discussion from Council Meeting

Items from the consent agenda as required. 11.3

Delegations

(A) North Bruce Wind Turbine Project Charles Edey (attachment)

11.4

Other Areas of Responsibility

(A) CAO 2011 03 (attachments)

Subject: 2011 Financial Recovery Plan Report Summary: The Municipality of Kincardine has over the last decade relied on its Reserves and Reserve Funds to fund a substantial portion of the Capital Program and in 2009/2010 it funded a portion of our Operating Program.


This R & R Funds dependence is not sustainable over the long term, thus necessitating a four year plan to re-balance our financial future. Phase # I

(2011)

Review and adoption of the 2011 Pre-Budget Plan designed to stabilize the financial expenditures of the Municipality of Kincardine. Phase #II

(2011-2012)

In house Service Delivery Review, utilizing the Ministry of Municipal Affairs and Housing Guide. (Copy attached) Phase #III

(2012-2013)

Development of Policies which will position the Municipality of Kincardine to ensure financial sustainability over the long term for our Community. Origin: The Municipality of Kincardine Council has asked staff to present three tax rate financial options, which will serve as the 2011 Pre-Budget Guide. Please note that Councils selection of a Pre-Budget Option gives Council and Staff strong direction on how the 2011 Business Plan & Budget is to be developed

.

Existing Policy: GG. 2.14 Municipal Finance Policy

Analysis: The 2011 Financial Recovery Plan will outline three basic phases, which will allow the Municipality of Kincardine to Ensure that our policies are positioned to ensure financial sustainability for our community. Municipality of Kincardine Community Plan Strategic Initiative #1, under Corporate Services. The F.R.P. will include all of Council with the Senior Managers to ensure a common knowledge base with respect to: a) Service Levels b) Financial Ability c) Policies of the Municipality of Kincardine


Phase # I

(2011)

Review and adoption of the 2011 Pre-Budget Plan designed to stabilize the financial expenditures of the Municipality of Kincardine. Phase #II

(2011-2012)

In house Service Delivery Review, utilizing the Ministry of Municipal Affairs and Housing Guide. (Copy attached) Phase #III

(2012-2013)

Development of Policies which will position the Municipality of Kincardine to ensure financial sustainability over the long term for our Community.

Base Line Data (2011)

Reduction in OMPF $229,900 1,624,800 - 1,539,400 ($144,500) $ 85,400 Loss in education $100,000 2% salary increase $ 83,630 Unfunded waste management $373,700 MAC Roof Repairs $270,000 Use of Reserve & Reserve Fund Departments General Gov't - Prior Year deficit $100,000 - Loss of Bruce Telecom $400,000 - KCMC Payment $368,536 - other $ 11,281

$879,817 Election $89,360 Treasury Consultant $34,300 Fire Mould $90,000 Mysis $2,700 Roads Leggett Lane $76,063 Parks St. Andrews $76,063 Marina dredging $1,500 Econ Dev - faade, consultant, BEC legal $73,000 Tourism $2,000 Building Deptsubsidize operations vs inc. fees or put on tax rate $75,000 Planning and Zoning 9 & 21 project $100,000 Planning and Zoning various projects $81,457 Rounding ($260)


$2,493,730 $1,581,000

Less: Bruce Telecom recovered Revenue $2,293,730

($200,000)

Less Periodic/not repeated Election ($89,360) Treasury Consultant ($34,300) Fire- Mould ($90,000) Mysis ($ 2,700) Road Leggett Lane ($76,063) Parks - St. Andrews ($76,063)

$1,925,244

($368,486)

2011 Pre-Budget Options 0% Tax Rate Option (Orange Option)

Item Notation Revenue/ Expenditure

Comment

Starting Point -$1,925,244. From base line data

1. Tax Bill (median residential assessment)

0% Increase $0 Orange Option

2. Physician R & R Reduction

Surplus funds due to Bruce Power Program support

+$125,000 Joint Kincardine, Saugeen Shores & Bruce Power Program

3. User Fees 3% Increase +$125,000 Complete 4. Reliance on

Reserves & Reserve Funds

Operating Expenditures

+$400,000 Use of R & R Funds

5. Rational Hiring Freeze (to be tied to the Service Delivery Review)

Vacated positions will be consolidated/ merged utilizing existing staff dependent upon the required skill set

+$57,000

The CAO will redistribute existing staff on a priority basis

6. KCMC Phase II fund loan payment from capital deferral

The Service Delivery Review in tandem with new 2012 revenue sources will give funding priority to the KCMC Phase II

+$368,536 Municipality of Kincardine to service existing financial obligations prior to new projects/services


loan payment

7. Capital Deferral

Partial capital reduction in 2011

+$761,708

8.Governance System labour change & more cross use of staff

Use of C.O.W. System & resulting labour savings

+$38,520 Across all departments

9. Overtime Reduction

Due to less administration/project work

+$29,480 To be achieved through 2011, from all departments

10. Self-funded Christmas Party & reduce Community Grants

Both events would continue but with lesser/alternate funding

+$20,000 $8,000 is for Christmas and $12,000 reduction for Community Grants

Net Total 0

2011 Pre-Budget Options 3% Tax Rate Option (Green Option)


Comment


1. Tax (median residential assessment)

3% Increase +$168,000 Green Option

2. Physician R & R reduction





Operating Expenditure

+$300,000 Use of R & R Funds



+$57,000



6. KCMC Phase II

fund loan payment from capital deferral

The Service Delivery Review in tandem with new 2012 revenue sources will give funding priority to the KCMC Phase II loan payment


7. Capital Deferral


+$713,708

8. Governance System labour change & more cross use of staff




Due to less administration/ project work

+$29,480 To be achieved through 2011, from all departments.

Net Total 0

2011 Pre-Budget Options 8% Tax Rate Option (Yellow Option)


Comment


1.Tax (median residential assessment)

8% Increase +448,000 Yellow Option

2. Physician R & R reduction





Capital Expenditure +$200,000 Use of R & R Funds



+$57,000



6. KCMC Phase II

fund loan payment from capital deferral

The Service Delivery Review in tandem with new 2012 revenue sources will give funding priority to the KCMC Phase II loan payment


7. Capital Deferral


+$533,708

8. Governance System labour change & more cross use of staff




Due to less administration/project work

+$29,480 To be achieved through 2011, from all departments.

Net Total 0

In order to allow the Municipality of Kincardine to have a proper base from which to make informed decisions, the following activities will also be contained in the 2011 budget program:

1. Water & Sewer Rate Study and Water Financial Plan 2. Development Charges Study 3. Inverhuron Environmental Assessment 4. Davidson Centre Parking & Exit Plan 5. Highway #9 & #21 Business Park Master Plan 6. Sustainable Community Plan 7. P.S.A.B. Implementation 8. Capital Asset Management Program

These aforementioned reports/programs will help develop the knowledge base from which Council will set future operational & capital program direction.

In addition to the financial part of the 2011 Financial Recovery Plan the following policy questions are important elements. Does Council support the following financial policy statement (to be included in policy #GG2.14 Municipal Finance Policy)?

a) That all budgeted capital items not started in the current budget year will not be carried over and must compete for financial resources in the subsequent years budget.


b) That all year-end deficits/surpluses be funded/credited from the R &

R Funds to ensure a neutral starting position for the subsequent years budget. This action will require a resolution each year by Council to authorize).

c) That Council directs staff to set the 2011 Business Plan & Budget

meetings for: Monday March 7th from 4 p.m. to 7 p.m. Monday March 21st from 4 p.m. to 7 p.m. Monday March 28th from 4 p.m. to 7 p.m. Reserve Date

Community Plan Considerations:

Strategic Initiative #1 Corporate Services

-Ensure our policies are positioned to ensure financial sustainability for our community.

Financial Considerations: See Analysis above.

Options:

1. Does Council wish to select the 0% orange option in tandem with the policy changes.

2. Does Council wish to select the 3% green option in

tandem with the policy changes. 3. Does Council wish to select the 8% yellow option in

tandem with the policy changes.

Preferred Option: Option #2 is the recommended option.

CAOs Comments: In order to allow the Municipality of Kincardine to reduce its use of existing R & R Funds and to return to stable funding programs, the following future sources of revenue have been identified:

1. Tax Rate: Steady gradual increase in revenue (on a year to year

basis in order to meet a pre-determined goal); 2. Waste Management pay as you go revenue program: To be

developed in 2011, in concert with the Waste Management Centre. (Please note that if the Waste Management Centre follows a pay as you go policy it will have the potential to realize revenue in excess of $500,000 per year).

3. Development Charges: This program will provide funding for infrastructure growth capital projects.


4. Deep Geological Repository (D.G.R.) Milestone Payments: As key

milestones in the D.G.R. are met, payments to the Municipality of Kincardine become due ($1,300,000 in 2013).

5. Service delivery review: Reduction in services/service levels may result in expenditure reductions in all municipal categories).

6. 2011 will be the last payment of $135,000 for the M.A.C. Mortgage.

Delegations None noted. COW RECOMMENDATION

(B) Council Priorities

Matter deferred from the January 12, 2011 meeting of Council.

Each Council member will be asked to comment on their priorities for the 2010 - 2014 term. The priorities should be in concert with the Community Plan and reflect the financial capabilities of the Municipality. Council, as a group, should then confirm the suggested ideas/concepts and direct staff to incorporate them into the 2011 Business Plan and Budget through the Council Consideration List, as appropriate (please note items of limited financial interest will be directed by the CAO to be incorporated in the respective departmental plans).


(C) County of Bruce Wind Energy Application Requirement

(attachment)

Draft comments to the County have been prepared for consideration. It is requested that the Committee of the Wholes recommendation be considered by Council as a Matter Arising Delegations None noted. COW RECOMMENDATION

(D) TRE 2011-01

(attachment)

Subject: 2011 Proposed Fees and Charges


Report Summary: Staff have reviewed and explained the rational and expected revenues which could be derived from proposed new fees beginning in 2011. COW is requested to recommend to Council the approval of the fee increases as submitted in the attached worksheet with a by-law to be considered at the February 2, 2011 meeting. Origin: Council direction from the December 20, 2010 Council

meeting to review and explain proposed new fees. Existing Policy: GG.2.14 Financial Policy

Analysis: User fees are generally charged when the user is known and has exclusive use of a service ie water rates as opposed to when the user or their frequency is unknown ie snow removal. Once its determined that a fee will be charged, Council can then determine policy in relation to setting the level of the fee where there are three options.

1. recover all costs (current direction with water/wastewater) 2. incorporate both social and fiscal goals so that only a portion of the

costs are recovered (current direction with respect to recreation fees)

3. incorporate making a profit where the service is also commercially available (possible with operations such as the marina) or setting the fee to affect behaviour

In the past, where fees were set at below full cost recovery, there has been little overt discussion about the desired/appropriate level of subsidization so that it is unclear as to whether these levels are currently being met or if set in the past, being maintained. A worksheet has been attached setting out the proposed new fees together with the additional information requested by Council. Please note most current fees have been set so that they incorporate only direct labour and material costs ie overhead, common operating expenses and equipment costs are not taken into account. Council wished to know the following as well.

1. By-law to remove h Holding Zone: similar to a zoning application

through the Planning Act however it is completed and approved by the Municipality. It was implemented in 2000 at $100.00 as a partial cost recovery of administration related to circulation/advertising, giving of notice, report preparation and by-laws.


It is recommended that it increase by approximately 3% from the 2010 rate of $14.00 to $117.00. Kincardine processed 1 application in 2009 and 4 in 2010.

2. The Municipalitys building fees were compared with other municipalities in 2010 with the finding that Kincardines fees are average in comparison.

3. Wind Permit Fees: Kincardines fee is currently $8.56/$1,000 up to

$2,214,500, $6.03/$1,000 from $2,214,501 to $11,000,000 and $4.88 over $11,000,000. These fees were recommended for an increase of 3% to $8.82, $6.21 and $5.03 respectively. Other municipalities fees range from $11.00 to $15.00. Due to the elimination of the site plan requirement there will be more time required for the Building Department and as a result, the Building and Planning Manager would support an increase to $15.00/$1,000.

Community Plan Considerations: Strategic Initiative #1 Ensure our policies are positioned to ensure financial sustainability for our community. Financial Considerations: Charging fees to those utilizing a service recognizes their increased benefit and relieves pressure on the tax rate. Acknowledging the time commitment of the task, Council is asked to consider undertaking a policy based review of all fees utilizing the options set out above, at some point in the future during this 4 year term.

Options:

1. COW recommend Council adopt all proposed fees in the amounts proposed

2. COW recommend Council adopt all proposed fees but in other amounts

3. COW recommend Council adopt some proposed fees in the amounts proposed

4. COW recommend Council adopt some proposed fees in other amounts

5. COW not recommend any of the proposed new fees

Preferred Option: COW recommend Council adopt all proposed fees in the amounts proposed with a by-law to be considered at the February 2, 2011 meeting. CAOs Comments: I concur.



(E) CAO 2011 - 02

(attachment)

Subject: S.M.A.R.T. Corporation (Disability Transportation Network)

Report Summary: This Report recommends to Council that by means of agreement that the Municipality of Kincardine join the S.M.A.R.T. Corporation as a full voting member. Please note that the Corporation has been a fee for service member over the last five to seven years. Secondly, this Report recommends that we support the Corporations objects as set out in its original Letters Patent dated December 23, 1980 (the provision of special needs transportation services). It is requested that this be considered as a Matters Arising. Origin: Corporate Services 2010 budget direction. Existing Policy: N/A

Analysis: The S.M.A.R.T. (Saugeen Mobility and Regional Transit) is a non-profit corporation incorporated by Letters Patent dated December 23, 1980. The original primary objects of the Corporation are to promote, supply and render services of a charitable nature to mentally challenged and physically handicapped persons. The Corporation is a legal entity that can be sued or can sue others and can enter into contracts with other individuals and organizations.

The attached Agreement including By-law #3, pursuant to Section #116 of the Ontario Business Corporations Act (O.B.C.A.) will act as the Shareholders Agreement, which outlines the members rights and obligations with respect to the Corporation. The Agreement was circulated to our municipal Solicitor for her review resulting in an improvement of the original 2010 draft Agreement.


Key elements in the Shareholders Agreement include:

- five Directors shall manage the Corporation - each member municipality shall appoint one Director - Directors will administer the affairs of the Corporation on behalf of

each member - No remuneration will be offered to the Board of Directors - A President, Vice President, Secretary and Treasurer will be

elected by the Board of Directors - The five member municipalities are: - The Corporation of Arran Elderslie - The Corporation of the Municipality of Brockton - The Corporation of the Municipality of West Grey - The Corporation of the Municipality of Kincardine - The Corporation of the Municipality of Hanover - Member municipalities may terminate membership by means of

one years notice to the Corporation.

Currently, the objects of the Corporation are: (a) To promote, supply and render services of a charitable nature to mentally

retarded and physically handicapped persons and for the objects aforesaid:

1. To provide transportation services for mentally retarded and

physically handicapped persons. 2. To purchase, lease or take in exchange, hire or otherwise

acquire motor vehicles and operate the same to provide transportation services for the mentally retarded and physically handicapped.

3. To purchase, lease or take in exchange, or otherwise acquire any real property that may be necessary to provide transportation facilities for the mentally retarded and physically handicapped persons.

(b) To cooperate with other organizations, whether incorporated or not, which

have objects similar in whole or in part to the objects of the Corporation. (c) To solicit, receive, hold, use and enjoy contributions of money and gifts,

legacies and bequests of any property, whether real or personal, for the purpose of the Corporation and to disburse, sell, convert or otherwise dispose of the same from time to time, whether acquired by purchase, gift, grant or bequest, and to apply the same or receipts or profits derived there from for the purposes of the Corporation.


(d) To give donations for charitable purposes. It is the intent of the Corporation to amend its Letters Patent to the following objects: The parties shall apply for Supplementary Letters Patent to amend paragraph (a) of its Letters Patent as set out above by deleting the same and substituting therefore: (a) To promote, supply and render services of charitable nature to mentally

and physically challenged persons for the objects aforesaid:

1. To provide transportation services for:

(a) mentally and physically challenged persons; and 2. To purchase, lease or take in exchange, hire or otherwise

acquire motor vehicles and operate the same to provide transportation services for mentally and physically challenged persons.

3. To purchase, lease or take in exchange, or otherwise acquire any real property that may be necessary to provide transportation facilities for mentally and physically challenged persons.

The design of the S.M.A.R.T. Corporations vehicles accommodate the needs of the mentally and physically challenged persons, thus providing a much needed service that is not offered by other sectors of our transportation community. Community Plan Considerations: Vision Statement (desired future) To be a community that enhances our quality of life in a sustainable manner. Mission Statement (why we exist) The Municipality of Kincardine provides the governance and services necessary for a healthy community. Strategic Initiative #4 - Ensure that all future developments are accessible to all residents. Proposed Tactic Explore partnership between the Municipality and industry to provide greater transportation options.


Financial Considerations: Council allocated $47,463.00 for the disability

transportation service in 2010.

Options: 1. That Council authorize the Mayor and Chief

Administrative Officer to sign all documentation pertaining to the Municipality of Kincardine being a full voting member of the S.M.A.R.T. Corporation.

2. That Council continue with being a pay as you go receiver of the disabled transit service.

3. That Council not act at this time.

Preferred Option: Option #1 represents the continuity of the disability transportation service in our community. It is requested that this be considered as a Matters Arising. CAOs Comments: The decision to become a full voting member of the S.M.A.R.T. Corporation is consistent with our Community Plan 2010. Delegations None noted. COW RECOMMENDATION

11.5 Mayors Update

COW RECOMMENDATION

12.0 MATTERS ARISING FROM COMMITTEE OF THE WHOLE 13.0 MEMBERS OF COUNCIL GENERAL ANNOUNCEMENTS 14.0 CLOSED SESSION IF REQUIRED 15.0 MATTERS ARISING FROM CLOSED SESSION 16.0 CONFIRMATORY BY-LAW Motion #01/26/11 -

Moved by: Seconded by: THAT the By-law to confirm the proceedings of the Council of


The Corporation of the Municipality of Kincardine of January 19, 2011 and January 26, 2011 be deemed to be read three times and finally passed and numbered as By-law No. 2011 - .

17.0 SCHEDULING OF MEETINGS

17.1 Council Meetings

January 26, 2011 Regular Council 5:00 p.m. February 2, 2011 Regular Council 5:00 p.m. February 9, 2011 Planning/ Corporate Services 5:00 p.m. February16, 2011 Regular Council 5:00 p.m. March 2, 2011 Regular Council 5:00 p.m. March 9,2011 Planning/ Corporate Services 5:00 p.m. March 16, 2011 Regular Council 5:00 p.m. April 6, 2011 Regular Council 5:00 p.m. April 13, 2011 Planning/Corporate Services 5:00 p.m. April 20, 2011 Regular Council 5:00 p.m.

17.2 Notice of Public Meetings None noted.

17.3 Notice of Special Meetings

None Noted. 18.0 ADJOURNMENT Motion #01/26/11 - Moved by: Seconded by: THAT this Council adjourn at p.m.

THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE Council Minutes Page 1 of 26 Wednesday, January 12, 2011

1.0

CALL TO ORDER

Mayor Larry Kraemer called to Order at 5:00 p.m. on Wednesday, January 12, 2011, the Regular Meeting of the Council of The Corporation of the Municipality of Kincardine in the Council Chambers at the Municipal Administration Centre.

2.0

ROLL CALL

Council Present Mayor Larry Kraemer Deputy Mayor Anne Eadie Councillor Ron Coristine Councillor Maureen Couture Councillor Kenneth Craig Councillor Jacqueline Faubert Councillor Candy Hewitt Councillor Mike Leggett Councillor Randy Roppel

Staff Present John deRosenroll, Chief Administrative Officer Donna MacDougall, Clerk Brenda French, Treasurer Jim ORourke, Public Works Manager Stephen Murray, Manager of Economic Development & Tourism 3.0

AMENDMENTS, ADDITIONS OR DELETIONS TO/FROM THE AGENDA

None.

4.0

DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

Name Item of Business

Nature of Interest

Councillor Craig 8.1 Consent Agenda Potential development 6. Communications conflict v) County of Bruce re: Draft

County of Bruce Wind Farm Protocols

5.0

PUBLIC FORUM


1) Mike Gade Davidson Centre Swimming Pool improvements

6.0

ADOPTION OF MINUTES OF REGULAR AND SPECIAL MEETINGS OF COUNCIL

Resolution # 01/12/11 - 01 Moved by: Maureen Couture Seconded by: Kenneth Craig

THAT the Minutes of the Council meeting held on December 20, 2010 be adopted as printed.

Carried.

7.0

PRESENTATIONS AND PETITIONS

None. 8.0 CONSENT AGENDA

(Items listed under the Consent Agenda are considered routine and are enacted in one motion. The exception to this rule is that a Council member, the Chief Administrative Officer or a citizen may request one or more items to be removed from the consent agenda for separate discussion and action.)

8.1 Adoption of Consent Agenda Resolution # 01/12/11 - 02

Moved by: Randy Roppel Seconded by: Candy Hewitt THAT Council approve the recommendations contained in the consent agenda dated Wednesday, January 12, 2011 attached to this agenda and direct staff to proceed with all necessary administrative actions with the exception of the following items which will be added to the Committee of the Whole discussion agenda of January 12, 2011:

2. Motions i) Celebrate Canada Program grant application; 6. Communications i) Heif Akiwenzie, Chippewas of Nawash Unceded First Nation and Chief Kahgee, Chippewas of Saugeen First Nation re: information about the nature of Saugeen Ojibway Nations tights and interests in the area of Kincardine v) County of Bruce re: Draft County of Bruce Wind Farm Protocols vi) Ministry of Finance re: Ontario Municipal Partnership Fund allocations for 2011.


Carried.

9.0 MOTIONS & NOTICE OF MOTIONS

9.1 Notice of Motion None noted. 9.2 Parking/Recreation Space Allocation Study Resolution # 01/12/11 - 03 Moved by: Kenneth Craig Seconded by: Jacqueline Faubert

THAT the Council of The Corporation of the Municipality of Kincardine directs staff to undertake a parking/recreation space allocation study for the Tiverton Sports Centre complex and surrounding fairgrounds.

Carried.

9.3 Ad-hoc Tripartite Liaison Committee Appointment Resolution # 01/12/11 - 04 Moved by: Candy Hewitt Seconded by: Mike Leggett

WHEREAS, in June/July 2010, the Municipality of Kincardine, the Township of Huron-Kinloss and the Friends of the Kincardine Hospital agreed to form an ad-hoc Tripartite Liaison Committee that would develop recommendations, for presentation to the three groups, focusing on communication and other associated matters with the South Bruce Grey Health Centre Board; AND WHEREAS no meeting of the said Committee has taken place to date; NOW THEREFORE BE IT RESOLVED that the Municipality of Kincardine request that the three organizations appoint their representatives (Kincardine (2), Huron-Kinloss (2), Friends of the Kincardine Hospital (4)) and a meeting be organized to be held within the next month; AND FURTHER THAT Anne Eadie and Jacqueline Faubert be appointed as the Municipality of Kincardine's representatives on the said ad-hoc Committee.

Carried.


10.0

COMMITTEE OF THE WHOLE (all delegations will be heard following relevant reports)

10.1

Move Into Committee of the Whole

Resolution # 01/12/10 - 05 Moved by: Larry Kraemer Seconded by: Maureen Couture That Council move into Committee of the Whole and upon completion return to Council.

Carried.

10.2 Items for Discussion from Council Meeting

Items from the consent agenda as required. i) 2. Motions i) Celebrate Canada Program grant application

It was confirmed that Multiculturalism Day does not qualify for this grant as the date it is held does not fall within the prescribed time frame.

ii) 6. Communications

i) Heif Akiwenzie, Chippewas of Nawash Unceded First Nation and Chief Kahgee, Chippewas of Saugeen First Nation re: information about the nature of Saugeen Ojibway Nations tights and interests in the area of Kincardine Matter to be discussed in closed session. iii) 6. Communications v) County of Bruce re: Draft County of Bruce Wind Farm Protocols Comments to be drafted for consideration by Committee of the Whole/Council at the January 26, 2011 meeting. iv) 6. Communications vi) Ministry of Finance re: Ontario Municipal Partnership Fund allocations for 2011 Staff to request meeting with Minister of Finance and MPP Carol Mitchell at 2011 ROMA conference.


10.3

Delegations

(A) Judy Chambers, Bruce Power - Bruce Power Beach Party

Ms. Chambers outlined plans for Bruce Powers Community Beach Party to be held July 16, 2011 in Kincardine.

COW RECOMMENDATION The Committee recommended support of Bruce Powers plans with Council to consider as a Matter Arising.

(B) Susan Earle & Leah Andrews, Bruce County Long Term

Housing Strategy

Ms. Earle and Ms. Andrews outlined the Countys Long Term Housing Strategy. They noted that affordable and supportive housing are important components of healthy, inclusive and prosperous communities. The County, in recent years, has: developed 63 new rental and 70 ownership housing units that are affordable; completed capital repairs within all existing social housing stock; and, completed comprehensive housing study in 2005 and supplementary study in 2008. These initiatives have helped start to address certain key issues, however, there are housing needs in the community that have not been met. The Long Term Housing Strategy aims to create a strategic community-focused approach to meeting housing needs over the next 10 years. Housing issues include: seniors population growing faster than other groups; employment trends influencing demand for affordable housing; availability of support services and supply of special needs housing is not adequate to address local needs; new housing stock is concentrated and not diversified; affordability issue for both rental and ownership markets; maintaining existing stock is a challenge. Housing needs, especially of individuals of low or modest incomes or persons with special needs, are not always met in the traditional private market. The community vision statement is Appropriate, affordable, diverse and supportive housing choices for all Bruce County residents. Ms. Earle and Ms. Andrews outlined the guiding principles and the strategic actions which include: educate partners; cultivate strong partnerships; expand municipal financial support; make planning rules more flexible; maintain existing stock. Housing targets have been adopted and they reflect 70% low density, 30% medium and high density for unity type and 70% ownership housing, 30% rental housing and that 30% of all new supply meet the County definition of affordable housing. The goal is to create 445 affordable housing units in the next ten years. Community partners (county, federal government, provincial government, non-profit sector, private sector, community and local municipalities) must work


together to reach the targets. Affordable housing is defined as where a household is not spending more than 30% of its income on housing costs.

Committee of the Whole members noted: interest in participating as one of the community partners; requested a staff report on potential sites; possibility of including affordable housing requirements in subdivision agreements; aging population will impact demand; importance to small business community; the need to be creative in approaching this issue.

10.4

Public Works

(A) PWM-2011-01

Subject: Kincardine Municipal Administration Building/ Removal and Replacement of Existing Roof/ Pre Budget Approval

Report Summary: The roof on the Municipal Administration Building leaks and needs to be replaced. A comprehensive report was prepared in January 2010 by Custom Cupola and Steeple Co. Ltd. and is on file. The report recommends the complete removal and replacement with a steel roof system. The project had been approved by Council in the 2010 Capital Budget but was later deferred because of other priorities. The final draft of the 2011 Capital Budget includes $270,000 for this project. Council is being asked to grant pre budget approval at this time to allow for a public tender and completion in the spring/early summer of 2011. Staff has deemed this project to be an emergency and therefore exempt from the hiatus from Capital works in 2011. Council is being asked to deal with this as Matters Arising at tonights meeting.

Origin: 2010 Approved Capital Budget/2011 Draft Capital Budget

Existing Policy: GG 2.17 Purchasing and Procurement Policy Analysis: The Municipal Administration Building (MAC) has chronic problems with water leaking through the roof in numerous locations resulting in water damage throughout the building. Following an initial investigation in the late summer of 2009, a detailed site investigation was completed by Custom Cupola and Steeple Co. Ltd. in January 2010, a report was prepared and is on file. Localized repairs were completed as part of the investigation.


Custom Cupola concluded that.the existing tile roof system is heavily damaged and has hundreds of broken tiles throughout. And further a Marley Roof Tile (existing roof) is not, in our opinion, a suitable roof system for this building given the roof slope and propensity for wind driven rain and snow in this location. The report goes on to recommend the replacement of the entire roof system with a metal roof system with continuous length panels and locked seams over top of an ice and water shield membrane compatible and recommended by the steel roof manufacturers specifications. Custom Cupola estimated the cost of the project to be approximately $225,000. The project did have Council approval in the 2010 Capital Budget, but had to be deferred as the monies were required to complete the 2010 Street Reconstruction Project. The draft 2011 Capital Budget has $270,000 included for this project. Pre budget approval is being requested in order to tender this project for spring/early summer construction.

Community Plan Considerations: Public Works Initiative No. 4 dedicate future financial resources to manage our existing infrastructure obligations.

Financial Considerations: The project has $270,000 budgeted in the draft 2011 Capital Budget as submitted.

Options:

1) That Council grant pre budget approval in the amount of $270,000 and direct the Public Works Manager to conduct a public tender for the removal and replacement of the roof on the MAC Building.

2) That Council deny the request for pre budget approval and direct the Public Works Manager to submit the project as part of the 2011 budget discussions.

Preferred Option: Options No. 1 is the recommended option to be considered as a Matters Arising from tonights meeting.

CAOs Comments: I concur. Delegations None noted.


Committee members enquired as to age of roof and whether doing repairs would hold it for another year (original roof was 1992, there are a lot of leak marks and it was recommended last year that it be replaced). COW RECOMMENDATION The Committee recommended Option 1 with motion to be considered by Council as a Matter Arising.

10.5 County Council Update

Mayor Kraemer indicated there was no update from County Council. He provided the signed lease agreement with Lake Huron Learning Collaborative along with 2 payment cheques.

10.6 Other Areas of Responsibility

(A) CAO 2010 13

Subject: 2011 Pre-Budget Plan Report Summary: This report presents to Council a Pre-Budget 2011 Plan that will allow the Municipality time to recover from several red flag financial issues and set the path for our return to a financially sustainable budgeting program. The C.A.O. and Treasurer are recommending to Council a twelve point financial plan that will provide Council with the tools to deal with the four red flag financial issues contained in this report. In addition this plan will give all municipal departments the time to resolve outstanding studies/projects currently underway or committed to, in tandem with the opportunity for the Corporation to take a much needed pause on our capital expenditure practices. Therefore in conclusion, 2011 will be a seminal year in our financial practices and as such all Senior Managers jointly recommend to Council that the 2011 Pre-Budget Financial Plan be adopted.

Origin: Pursuant to the Financial Health of the Municipality Special Council meeting held on June 26, 2010, Council provided direction for the C.A.O. and Treasurer to provide a 2011 Pre-Budget Plan.

Existing Policy: G.G. 2.14 Municipal Financial Policy


Analysis: Part #I The Move to Asset Management In order for Council to move towards a fiscally sustainable capital and operating budget, it must create new financial instruments that will allow us to forecast the short and long term financial needs of the Municipality in contrast with our ability to provide the required funding sources. This represents a move to accrual accounting, with the resulting destination on the capital side of the future municipal budgets being an Asset Management exercise. To this end, the following key documents will help us understand our asset management responsibilities:

1) P.S.A.B. the complete documentation of the inventory of all capital assets under the care and control of the Municipality will, for the first time, allow Council and the Senior Managers to appreciate the true financial funding obligations of the Municipality.

2) 2011 also marks the requirement that all departments utilize

a five year capital forecast. 3) In addition we must also have a water, sewer and storm

sewer capital asset plan in place by February/March 2011, in order to be in compliance with our new water licence and pending legislative requirements under the Water Opportunities Act.

Part #II Financial Red Flag Issues Red Flag Issue #

1 2011 O.M.P.F. reduction ($ 229,900) 2 Loss in education tax retained ($ 100,000) 3 2010 Reserve and Reserve funds

used for operations ($1,581,000)

4 Unfunded Waste Management Expansion Plan

($ 373,700)

Total = ($2,284,600) Part #III Departmental Studies/Projects Outstanding


The essence of this section is to identify the backlog of studies/projects that need to be completed and with a capital expenditure holiday in 2011, it would allow these required studies/projects to be completed. Department Backlogged Study/Projects Requirement/Opportunity Public Works Solid Waste Management

Plan & Facility Construction Waste Management Operational Plan for the next 40 years

Public Works Water, Sewer & Storm Water Capital Asset Plan

Required for the new water licence and Water Opportunity Act

Building & Planning

Development Charges Study

To help fund future infrastructure

Building & Planning

Inverhuron Environmental Assessment

Ongoing infrastructure grant program

Building & Planning

Natural Heritage Study Provincial Policy Statement & Official Plan Requirement

Recreation Davidson Centre Parking & Access Plan

To accommodate new builds from 2009/2010

C.A.O. Bruce Energy Centre Utility Transfer Plan

Economic development opportunity

C.A.O. 9 & 21 Business Park Master Plan

Economic development opportunity

C.A.O. Sustainable Community Plan Gas tax requirement Finance P.S.A.B. implementation Move to accrual accounting

practices Finance Capital Asset Management Future for capital budgeting Fire Fire truck specification &

acquisition program As approved in the 2010 budget

Note

1. Many of these projects are joint team projects utilizing different departments/committees.

Part #IV Financial Solutions To accommodate the need for financial prudence in 2011 and to complete the outstanding projects identified in Part #III, the following recommendations are presented:

Recommendation # Action Comment

1 Financial

That all capital projects be put on a 2011 capital expenditure holiday $ Savings =$1,576,000.00

Please note that existing capital commitments be considered by exception (See Schedule A)

That the 2011 operating In 2011 a 2% wage increase


2

Financial

budgets be set at 2% for wages and 0% for all other costing items $Net cost = $83,630.00

approved by the passing of By-law #2010-004 (Tripartite Agreement)

3

Efficiency

That the new Council take a serious look at a more efficient governance system (i.e. Hybrid Committee versus C.O.W. System)

Defer to new Council

4

Financial

Pursuant to Recommendation #3, if a C.O.W. System is selected then a rational hiring freeze could be contemplated to reduce the administrative burden required to operate a Hybrid Committee System.

Defer to new Council

5

Financial

That the target draft tax rate be set at 8.27% Revenue generated = $467,230

The Municipality needs to start the move to the median tax rate of Bruce County Municipalities

6 Satisfy current

obligations

That Senior Staff be directed to finish all outstanding studies/projects as identified in Part III of this Report, in 2011.

These studies/projects, once finished, will allow us to design our 2012 Capital Program.

7

Financial

Raise user fees by 3%

Target = $125,000.00 to be raised

8 Financial

That all annual year end deficits/surpluses be funded/credited from Reserve funds to ensure a neutral starting budget position

Update policy GG 2.14 Municipal Financial policy

9

Financial

That all budgeted projects and operational items not completed in the year of budget must be brought forward and compete with all budget requests in the subsequent years program

Update policy GG 2.14 Municipal Financial policy


10 Employee

Engagement

That as part of this report the C.A.O. will host a Townhall meeting format with employees to: A) discuss the fiscal challenges of 2011. B) ask for ideas, big and small, that may lead to either greater service efficiency or cost savings.

Held on July 15, 2010. Note the responses will be grouped & sent to the appropriate committee/department & Council for review.

11 Satisfy current

obligation

That the 2010 Waste Management project be deferred to 2011 and due to the gas tax project requirements, the $438,000 be applied to the Huron Ridge Phase III project freeing up tax dollars to apply to the Mahood Johnson collector road project (fall 2010 project)

This will satisfy our Gas Tax agreement, Lake Range Drive & Lakefield Estates obligations.

12 Financial

That the balance of the bag tags be sunsetted at the end of 2010 and this service be moved to a fee for service activity.

This action will both raise approximately $200,000 per year and will encourage citizens to participate more in our waste management reduction programs.

Notes: 1/ Water & Sewer Capital requirements will be exempt from recommendation #1;

2/ Capital projects that represent a potential emergency will be reviewed by Council on a case by case basis.

Part V Financial Balance re: Pre-budget 2011

2010 Costing Issues Recommendations & Savings/Revenue Generated

1) OMPF -$229,900 2) Loss in education

tax rate -$100,000 3) 2010 Reserve & Reserve funds

used for operations - $1,581,000 4) 2% salary increase - $83,630

5) Unfunded Waste Management

1) Capital holiday = +$1,576,000 2) Tax rate increase = +$467,230 3) User fees = +$125,000 4) Sunsetting of Bag Tags = $200,000


Expansion Plan - $373,700 Total -$2,368,230 Total $2,368,230

Therefore $_0____Balance________________

Community Plan Considerations: Corporate Services Strategic Initiative #1- Ensure our policies are positioned to ensure financial sustainability for our community.

Financial Considerations: See the Analysis Section of this report.

Options:

1) That Council adopt the 2011 Pre-Budget financial plan as contained in Report C.A.O. 2010-13.

2) That Council adopt a variation of the 2011 Pre-budget financial plan as contained in Report C.A.O. 2010-13.

3) That Council not act at this time.

Preferred Option: The fiscally responsible option for Council to consider is Option #1.

CAOs Comments: If this Pre-budget financial plan is followed then we would move towards the following outcomes:

1. Council will have time to recover from the red flag financial issues and be able to return to a financially sustainable budget.

2. Through the completion of P.S.A.B. and the move to asset management practices, we will be able to fully understand our fiduciary responsibilities for managing the Corporations assets.

3. This plan will give us time to complete the backlog of important studies/projects.

4. Finally, this Pre-budget financial plan will send a strong message to the public, our employees and other stakeholders that we are serious about the cost and efficiency of services to the public.

Delegations None noted. COW RECOMMENDATION Committee members enquired on various portions of the report. It was confirmed that the Natural Heritage Study is no longer on the table as Council did not recommend the required Official Plan amendment. Committee of the Whole members noted: concern with zero capital for the


year; striving to have same tax rate as other Bruce municipalities is not appropriate; need to consult with public and BASWR before proceeding with waste management changes; need to stop relying on reserves; affordable housing must be looked at; concern with a tax rate increase of 8%; need for review of services and at what level they are provided; comparison with other municipalities in regards to staff and service levels; review operations to determine effectiveness; comparison of study being completed internally versus externally. COW RECOMMENDATION Committee of the Whole directed staff to prepare report on various tax rate increase scenarios (0%, 3% and 8%) for the January 26 session.

(B) Governance Structure

Pursuant to Council direction at the December 20, 2010 meeting, Mayor Kraemer presented his proposal for the Governance Structure of the Municipality. The proposal sets out six Policy Areas under Committee of the Whole: Building & Planning; Emergency Services; Public Works; Recreation Services; Economic Development and Tourism; Corporate Services. A Council member is appointed as Chair to each Policy Area. All Council members would sit as Committee of the Whole, Planning Advisory Committee and Nuclear Liaison. Committees required by legislation, agreement, by-law would be established and include: BIA; SVCA; BASWR; Police Services; Westario Power; Bruce Telecom; Accessibility Advisory; Heritage; Committee of Adjustment/Property Standards; Compliance Audit. The proposal includes event groups for Fish Derby, Canada Day, Trails, Cruise Nights, Doors Open and appointments of Livestock Evaluators, Pound Keeper, Weed Inspector, Fence-viewers, Tile Drain Inspectors. A review would be completed after two years. There is option to establish advisory groups, however, goal is to reduce number of committees and to simply the system.

Delegations None noted.

COW RECOMMENDATION Committee of the Whole concurred with the Mayors recommendation and recommended that it be considered as a Matter Arising through a by-law amending the Procedure By-law and an appointment by-law.

(C) ED&T 2011-01


Subject: Infrastructure Stimulus Projects Extension of Deadline for Completion

Report Summary: In 2009 the Municipality applied for three stimulus project grants. These included: The Connaught Park Accessibility Project approved under the Infrastructure Stimulus Fund, the second is the Restoration of the Kincardine Arts Centre under the Building Canada Fund Communities Component -Intake Two and the final grant project is Davidson Centre Gymnasium Addition under the Recreational Infrastructure Canada Grant program. The Davidson Centre and the Kincardine Arts Restoration projects will require an extension of the completion date of March 31st, 2011. In order to receive the extensions, we must supply the Provincial Government with the necessary paperwork, including a resolution of Council, a schedule of construction activities and a forecast of expenses incurred before March 31st, 2011 and after April 1st, 2011. I ask that this be considered as a matters arising at tonights meeting as the deadline for application is January 17th, 2011.

Origin: Federal and Provincial Government

Existing Policy: NA

Analysis: In 2009 the Municipality applied for three stimulus project grants. These included: The Connaught Park Accessibility Project approved under the Infrastructure Stimulus Fund. Improvements include replacement of the freestanding washroom facility (includes washrooms, canteen, storage area) and renovations of the Agricultural Hall washrooms/kitchen area (construction of unisex accessible washroom in the location of existing storage area and modifications in kitchen area to accommodate the washrooms), plus installation of automatic door openers on main entrances. The cost is $300,000 with 1/3 funding from each level of government. The exterior of the freestanding washroom facility is complete with interior work continuing and renovations on the Agricultural Hall have commenced. The project is slated to be complete by February 28, 2011. The Connaught Park Accessible washroom project will not need an extension. The second grant project is the Restoration of the Kincardine Arts Centre under the Building Canada Fund Communities Component -Intake Two. Improvements included the addition of the west gable, a renovated servery, a return to historic windows and doors, masonry work, addition of the historic veranda on the north side as well as a redesigned front entrance and walkway and upgrades to HVAC systems. The cost is $993,300 with


1/3 funding from each level of government. This project would benefit from improved weather conditions and time in order to properly complete the painting of the new veranda in the spring and completion of the unit pavers under this new veranda. The third grant project is the Davidson Centre Gymnasium Addition under the Recreational Infrastructure Canada Grant program. The addition includes a new gymnasium, a warm viewing area, new dressing rooms and an indoor walking track. The cost is $4,084,425 with 1/3 of the original $3,000,000 funding from coming from the Provincial Government ($1,00,0000) and from the Federal Government ($1,000,000). Both the Restoration of the Kincardine Arts Centre and the Davidson Centre Gymnasium Addition projects should apply for an extension of the completion date. In order to receive the extensions, we must supply the Provincial Government with the necessary paperwork, including a resolution of Council, a schedule of construction activities and a forecast of expenses incurred before March 31st, 2011 and after April 1st, 2011.

Community Plan Considerations: Strategic Initiative # 1 CHAT Preservation and promotion of the Municipalitys heritage and cultural diversity. & Strategic Initiative # 1 Parks & Recreation Assess the communitys recreational awareness and ascertain the future needs of the community.

Financial Considerations: Project carryover costs were already considered as part of the 2011 budget.

Options:

1) To pass a Council resolution committing to finishing the Davidson Centre Gymnasium and Kincardine Arts Centre Restoration projects and accept responsibility for any costs incurred beyond October 31, 2011.

2) To continue with the status quo and not ask for an extension.

Preferred Option: Option # 1 to be considered as a matters arising.

CAOs Comments: I concur Delegations None noted. COW RECOMMENDATION


Committee of the Whole concurred with Option 1 with motion to be considered by Council as a Matter Arising.

(D) CAO 2011 - 01

Subject: Canadian Association of Nuclear Host Communities (C.A.N.H.C.)

Report Summary: In order for the Municipality of Kincardine to participate in the Canadian Association of Nuclear Host Communities (C.A.N.H.C.) Annual General Meeting (A.G.M.), it is required that Council approve the Mayor and one other Council member and the Chief Administrative Officer to attend in Ottawa on February 23, 2011. Please note that the C.A.N.H.C. A.G.M. is also held in conjunction with the Canadian Nuclear Association winter conference on February 23, 24, 25, 2011. Due to registration requirements, it is requested that this Report be a Matters Arising action item. Origin: The Municipality of Kincardine is a founding member of the C.A.N.H.C. and we have maintained our participation in this Association since its inception (circa 2001).

Existing Policy: GG.1.4 Conferences and Conventions Expenses Policy

Analysis: The C.A.N.H.C. represents the host communities to Canadas nuclear industry. This Association meets and discusses areas of mutual interest regarding issues that are common to our ongoing support of the nuclear industry. Commonalities such as globalization of the industry, presentations to the Canadian Nuclear Safety Commission (CNSC), taxation, waste management and economic development opportunities have been agenda items that have been important to the Municipality of Kincardine and our nuclear industry partners (both Bruce Power and Ontario Power Generation). In tandem with the C.A.N.H.C. business meetings, the Canadian Nuclear Association holds its winter industry conference, of which municipal officials are encouraged to attend.


The web site for the C.A.N.H.C. is www.canhc.ca and through this web site, you can further understand the important communication/policy work that has been achieved by the C.A.N.H.C. on behalf of its members:

- Municipality of Kincardine, Ontario - Municipality of Clarington, Ontario - Municipality of Port Hope, Ontario - City of Pickering, Ontario - Ville de Becancour, Quebec - Town of Deep River, Ontario - District of Pinawa, Manitoba - City of Saint John, New Brunswick - Region of Durham, Ontario - County of Bruce, Ontario

The following information pertaining to the C.A.N.H.C. is quoted from the Associations website.

What is the C.A.N.H.C.? The C.A.N.H.C. is a Not for Profit Association that has been established to provide a forum through which communities who have nuclear related operations within or in close proximity to their municipal boundaries to discuss issues and concerns of mutual interest. What is the C.A.N.H.C. Mission? To ensure that the Nuclear Host Communities maintain the best interests of their communities in an ongoing proactive relationship with the Canadian Nuclear Industries and regulators. Principle Objectives:

1. To promote the common interests of the members of Nuclear Host Communities

2. To promote and enhance members lobbying efforts at

senior levels of government or otherwise. 3. To prepare the local officials of municipal members for

negotiating with the nuclear industry and regulators. Secondary Objectives:


1. To gather and share information about nuclear generation

and related matters. 2. To share the experiences of the member host communities

to further enable the Association to achieve its principle objectives.

3. To gather and share perspectives of members of the

Association regarding nuclear generation and related matters.

Community Plan Considerations: Corporate Services Strategic Initiative #2 - Development of a joint strategy with other organizations for the provision of educational opportunities.

Financial Considerations: The cost associated with the C.A.N.H.C. has been funded from the Council budget and in 2010 the cost for three representatives to attend was $5,020.02.

Options:

1) That Council approve the Mayor, one other Council member and the Chief Administrative Officer to attend the joint C.A.N.H.C./C.N.A. meetings.

2) That Council approve an alternative grouping to attend the C.A.N.H.C./C.N.A. meetings.

3) That Council not act at this time.

Preferred Option: Option #1 is the recommended path forward to be considered as a Matters Arising from tonights meeting.

CAOs Comments: The joint C.A.N.H.C./C.N.A. A.G.M./conference is an opportunity to participate in a meeting of our peers in an effort for the community to better understand the issues surrounding the nuclear industry. Past meetings have directly helped the Municipality of Kincardine be better informed on nuclear issues. Due to registration requirements, it is requested that this Report be a Matters Arising action item. Delegations None noted.

It was suggested that over the four year term of Council, each Councillor/Deputy Mayor attend the conference once. COW RECOMMENDATION


The Committee recommended that the Mayor, Councillors Roppel and Couture and the Chief Administrative Officer be authorized to attend the 2011 conference with Council to consider motion as a Matter Arising.

(E) Hospital Governance Update

Deputy Mayor Eadie provided a summary of the South Bruce Grey Health Centre Public Meeting held at the Governors Inn on December 08, 2010. A presentation was made by Board Chair John Hogarty and Chief Executive Officer Paul Davies. Points she noted included: The Excellent Care for All Act Bill 46 It mandates smaller hospital

boards that are skills based, not geographically based. (We have many skilled people in the Municipality of Kincardine who will hopefully apply in the future.)

There is continual shrinkage of the hospital budget due to increased costs being greater than the yearly inflation increase. The South West LHIN (our local LHIN that reaches from Tobermory to Lake Erie) serves 944 000 people; has a $1.9 billion budget; funds everything in health care in its geographic area except family health teams and doctors.

A new Kincardine hospital or addition is still on the list. The Hospital of the Future in Ontario:

Its main purpose will be for emergency stabilization before patients are sent elsewhere if necessary and therefore will focus on outpatient care. It will still have a few hospital beds. Each hospital will have a couple of centres of excellence i.e. cardiac, rehab. The challenges for the hospital of the future will be the big expenditures required for up-to-date technology and the shortage of not only doctors but nurses, lab technicians and other needed staff.

She cited her concern that current hospital services are being cut before adequate homecare services are in place, leaving patients, especially the elderly and their caretakers, vulnerable. The Auditor Generals report on Home Care Services is available and provides more details.

Delegations None noted.

(F) Council Priorities for 2010 - 2014 Discussion

This matter was deferred to the January 26, 2011 meeting.

Committee of the Whole returned to Council.

Extension of Hour of Automatic Adjournment


Resolution # 01/12/11 - 06 Moved by: Randy Roppel Seconded by: Maureen Couture THAT the hour of automatic adjournment be extended to 9:00 p.m. Carried.

11.0 MATTERS ARISING FROM COMMITTEE OF THE WHOLE

11.1 FIRST AND SECOND READINGS OF BY-LAWS LISTED UNDER SECTION 11.0, MATTERS ARISING FROM COMMITTEE OF THE WHOLE, OF THE JANUARY 12, 2011 MUNICIPALITY OF KINCARDINE COUNCIL AGENDA

Resolution # 01/12/11 - 07

Moved by: Randy Roppel Seconded by: Ron Coristine THAT the following by-laws be deemed to be read a first and second time: i) the Procedure By-law Amendment (2011) By-law; ii) the Council Appointment (2011) By-law. Carried.

11.2 BEING A BY-LAW TO AMEND BY-LAW NO. 2007 - 070, THE

MUNICIPALITY OF KINCARDINE 2007 PROCEDURE BY-LAW Resolution # 01/12/11 - 08

Moved by: Kenneth Craig Seconded by: Maureen Couture THAT the Procedure By-law Amendment (2011) By-law, be deemed to be read a third time and finally passed and numbered as By-law No. 2011 - 007. Carried. 11.3 BEING A BY-LAW TO APPOINT ELECTED REPRESENTATIVES TO

VARIOUS COMMITTEES, BOARDS AND POLICY AREAS Resolution # 01/12/11 - 09

Moved by: Ron Coristine Seconded by: Anne Eadie


THAT the Council Appointment (2011) By-law, be deemed to be read a third time and finally passed and numbered as By-law No. 2011 - 008. Carried. 11.4 Canada Day Resolution # 01/12/11 - 10 Moved by: Anne Eadie Seconded by: Jacqueline Faubert THAT the Council of the Corporation of the Municipality of Kincardine authorizes the Treasurer to sign and submit a funding request to the Department of Canadian Heritage in relation to the Celebrate Canada Program for organizing activities to celebrate Canada Day. Carried. 11.5 Bruce Power Beach Party Resolution # 01/12/11 - 11 Moved by: Randy Roppel Seconded by: Mike Leggett THAT the Council of the Corporation of the Municipality of Kincardine supports Bruce Powers intent to hold their Community Appreciation Beach Party in Kincardine on July 16, 2011. Carried. 11.6 Davidson Centre Pool Resolution # 01/12/11 - 12 Moved by: Kenneth Craig Seconded by: Ron Coristine THAT the comments regarding the Davidson Centre pool, presented during Public Forum at this meeting, be referred to the Recreation Services. Carried. 11.7 Municipal Administration Building Roof Replacement Resolution # 01/12/11 - 13 Moved by: Anne Eadie


Seconded by: Candy Hewitt THAT the Council of The Corporation of the Municipality of Kincardine direct the Public Works Manager to conduct a public tender for the removal and replacement of the Municipal Administrative Building roof; AND FURTHER THAT Council grant pre-budget approval in the amount of $270,000.00 in order for the project to proceed. Carried. 11.8 Infrastructure Stimulus Projects Extension of Completion Deadline Resolution # 01/12/11 - 14 Moved by: Mike Leggett Seconded by: Kenneth Craig WHEREAS the federal and provincial governments are providing a one-time extension of the deadline for funding of projects under the Infrastructure Stimulus Fund, Building Canada Fund Communities Top-Up , the Recreational Infrastructure Canada/Ontario Recreation Program, and the Knowledge Infrastructure Program from March 3, 2011 to October 31, 2011; AND WHEREAS all funding from the Government of Canada and Ontario will cease after October 31, 2011; AND WHEREAS The Corporation of the Municipality of Kincardine has asked the provincial government for an extension to federal and provincial funding to October 31, 2011 for the following projects: Program Project # Project Title Total Eligible

Cost Building Canada Fund - Communities Component - Intake Two

28079 Restoration of the Kincardine Arts Centre Project

993,300.00

Recreational Infrastructure Canada Grant Program

R1878 Davidson Centre Gymnasium Addition Project

3,000,000.00

THEREFORE BE IT RESOLVED THAT The Corporation of the Municipality of Kincardine attests that it will continue to contribute its share of the required funding for the aforementioned projects;


AND FURTHER THAT actual claims for all eligible costs incurred by March 31, 2011, for the aforementioned projects must be and will be submitted no later than April 30, 2011; AND FURTHER THAT The Corporation of the Municipality of Kincardine will ensure that the projects will be completed. Carried. 11.9 Canadian Association of Nuclear Host Community Representatives Resolution # 01/12/11 - 15 Moved by: Mike Leggett Seconded by: Ron Coristine THAT Council approve the Mayor, Councillors Randy Roppel and Maureen Couture, and the Chief Administrative Officer to attend the joint C.A.N.H.C./C.N.A. meeting/winter conference. Carried.

12.0 MEMBERS OF COUNCIL GENERAL ANNOUNCEMENTS Councillor Faubert regarding ode to dog tags

Councillor Leggett regarding Landscape Ontario Councillor Coristine regarding Saugeen Valley Conservation Authority orientation session Councillor Couture regarding Rick Mercer Report taping of snowmobile race in Kincardine Mayor Kraemer regarding student survivor emergency plan training at high school Councillor Craig regarding start time of budget meetings

13.0 CLOSED SESSION IF REQUIRED

13.1 Move Into Closed Session Resolution # 01/12/10 - 16 Moved by: Randy Roppel Seconded by: Jacqueline Faubert


THAT Council move into closed session to consider labour relations or employee negotiations, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose; AND FURTHER THAT Council return to regular open meeting upon completion. Carried.

14.0 MATTERS ARISING FROM CLOSED SESSION 15.0 CONFIRMATORY BY-LAW Resolution # 01/12/11 - 17

Moved by: Kenneth Craig Seconded by: Candy Hewitt THAT the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine of January 12, 2011 be deemed to be read three times and finally passed and numbered as By-law No. 2011 - 009. Carried.


16.1 Council Meetings

January 19, 2011 Planning/ Corporate Services 5:00 p.m. January 26, 2011 Regular Council 5:00 p.m. February 2, 2011 Regular Council 5:00 p.m. February 9, 2011 Planning/ Corporate Services 5:00 p.m. February16, 2011 Regular Council 5:00 p.m. March 2, 2011 Regular Council 5:00 p.m. March 9,2011 Planning/ Corporate Services 5:00 p.m. March 16, 2011 Regular Council 5:00 p.m.

16.2 Notice of Public Meetings None noted.

16.3 Notice of Special Meetings

None Noted.


17.0 ADJOURNMENT Resolution # 01/12/11 - 18 Moved by: Maureen Couture Seconded by: Jacqueline Faubert THAT this Council adjourn at 9:00 p.m.

Carried.

___________________________ __________________________ Mayor Clerk


1.0 CALL TO ORDER

Mayor Larry Kraemer called to Order at 5:00 p.m. on Wednesday, January 19, 2011, the Planning/Corporate Services Meeting of the Council of The Corporation of the Municipality of Kincardine in the Council Chambers at the Municipal Administration Centre.

2.0 ROLL CALL Mayor Larry Kraemer Deputy Mayor Anne Eadie Councillor Ron Coristine Councillor Maureen Couture Councillor Kenneth Craig Councillor Jacqueline Faubert Councillor Candy Hewitt Councillor Mike Leggett Councillor Randy Roppel Council Absent

Staff Present John deRosenroll, Chief Administrative Officer Melanie Hogeveen, Deputy Clerk Michele Barr, Building and Planning Manager Jim ORourke, Pubic Works Manager

3.0 AMENDMENTS, ADDITIONS OR DELETIONS TO/FROM THE AGENDA

4.0 DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF Name Item of Business Nature of Interest Councillor Craig 8.2 (A) Delegations Potential Development Dave Colling Wind Conflict Turbine Health Studies

5.0 PUBLIC MEETINGS (Planning Advisory Committee) Resolution #01/19/11 - 01 Moved by: Maureen Couture Seconded by: Ron Coristine


THAT Council move into Planning Advisory Committee to hold a public meeting to discuss planning applications. Carried.

6.0 MATTERS ARISING FROM PLANNING ADVISORY COMMITTEE 6.1 FIRST AND SECOND READINGS OF BY-LAWS LISTED UNDER

SECTION 6.0, MATTERS ARISING FROM PLANNING ADVISORY COMMITTEE OF THE JANUARY 19, 2011 MUNICIPALITY OF KINCARDINE COUNCIL AGENDA

Resolution #01/19/11 - 02 Moved by: Mike Leggett Seconded by: Randy Roppel THAT the following by-laws be deemed to be read a first and second time:

i) the Amendment to Zoning By-law 2003-25, (Lot 17, Plan 372, Townplot of Inverhuron) By-law;

ii) the Amendment to Zoning By-law 2003-25, (Lots 2 and W. Pt Lot 3, Concession 9) By-law;

iii) the Amendment to Zoning By-law 2003-15, (Lot 15, Plan 3M-113). Carried. 6.2 BEING A BY-LAW TO AMEND ZONING BY-LAW NO. 2003-25, BEING

THE COMPREHENSIVE ZONING BY-LAW FOR THE MUNICIPALITY OF KINCARDINE (Don Bird)

Resolution #01/19/11 03 Moved by: Randy Roppel Seconded by: Maureen Couture THAT the Amendment to Zoning By-law 2003-25, (Lot 17, Plan 372, Townplot of Inverhuron) By-law, be deemed to be read a third time and finally passed and numbered as By-law No. 2011 010. Carried. 6.3 BEING A BY-LAW TO AMEND ZONING BY-LAW NO. 2003-25, BEING

THE COMPREHENSIVE ZONING BY-LAW FOR THE MUNICIPALITY OF KINCARDINE (Elam Albrecht)


Resolution #01/19/11 04 Moved by: Ron Coristine Seconded by: Anne Eadie THAT the Amendment to Comprehensive Zoning By-law 2003-25, (Lots 2 and W. Pt Lot 3, Concession 9) By-law, be deemed to be read a third time and finally passed and numbered as By-law No. 2011 011. Carried. 6.4 BEING A BY-LAW TO AMEND ZONING BY-LAW NO. 2033-25, BEING

THE COMPREHENSIVE ZONING BY-LAW FOR THE MUNICIPALITY OF KINCARDINE (PWU Training Inc.)

Resolution #01/19/11 05 Moved by: Jacqueline Faubert Seconded by: Randy Roppel THAT the Amendment to Comprehensive Zoning BY-law 2003-25, (Lot 15, Plan 3M-113) By-law, be deemed to be read a third time and finally passed and numbered as By-law No. 2011 012. Carried.

7.0 CONSIDERATION OF BY-LAWS/MOTIONS The Municipality of Kincardine has reached its max regarding tile drainage funds and as such requires the passage of a borrowing by-law in order for residents to participate in the Tile Loan program.

7.1 FIRST AND SECOND READINGS OF BY-LAWS LISTED UNDER

SECTION 7.0, CONSIDERATION OF BY-LAWS OF THE WEDNESDAY JANUARY 19, 2011 MUNICIPALITY OF KINCARDINE COUNCIL AGENDA

Resolution #01/19/11 - 06 Moved by: Ron Coristine Seconded by: Mike Leggett THAT the following By-law be deemed to be read a first and second time:

i) the Tile Drainage Act (2011) Borrowing By-law.

Carried.


7.2 Consideration of By-laws

7.2 (i) BEING A BY-LAW TO RAISE MONEY TO AID IN THE CONSTRUCTION OF DRAINAGE WORKS UNDER THE TILE DRAINAGE ACT

Resolution #01/19/11 - 07 Moved by: Kenneth Craig Seconded by: Mike Leggett THAT the Tile Drainage Act (2011) Borrowing By-law be deemed to be read a third time and finally passed and numbered as By-law No. 2011 - 013. Carried.

8.0 COMMITTEE OF THE WHOLE (all delegations will be heard following relevant

reports) 8.1 Move Into Committee of the Whole Resolution #01/19/11 - 08 Moved by: Maureen Couture Seconded by: Mike Leggett That Council move into Committee of the Whole and upon completion return to Council. Carried. 8.2 Delegations (A) Dave Colling - Wind Turbine Health Studies

(attachment) Mr. Colling described to the Committee the health concerns over electromagnetic pollution (dirty electricity) that is affecting residents living within the proximity of wind turbines. He explained that some residents experience adverse reactions to sound waves and electromagnetic waves that are emitted by wind turbines; this is known as electro-hypersensitivity (EHS).He noted that about 3% of the population are thought to suffer from EHS, however this number is expected to rise with the continued installment of wind farms and other electromagnetic producing technology. Mr. Colling spoke to the studies that he had done in Ripley and Inverhuron, testing for dirty energy in the home in respect to electrical


wires above and below ground. He discussed resonance frequency ranges for parts of the body and the overall affects that above normal vibrations can have on individual persons. He concluded with a look at the cost of decommission wind turbines and the financial implications it could have on municipalities and their residents.

8.3 Bruce Telecom Board

(A) Bruce Telecom 2011 Budget Plan (attachment)

Holly Robinson-Colley, Chair of the Bruce Telecom Board introduced Bart Cameron, CFO who presented to the Committee the Bruce Telecom 2011 Budget Plan. Mr. Cameron noted that a $5.5million dollar infrastructure upgrade is underway, with the intention of bringing faster internet and TV services to more customers. It was noted that estimated operating expenses were higher due to training and succession planning for the future. The capital plan is slightly higher than in the past due to plans for infrastructure upgrades (a portion of the $5.5 million). Overall Bruce Telecom is beginning the year in a strong cash position with an increased dividend payment of $1,000.000.00 to the Municipality. It was requested that the Committee approve the Bruce Telecom operating/capital budgets as well as the dividend payment to the Municipality.

COW RECOMMENDATION

The Committee recommended approval of Bruce Telecoms operating/ capital budgets and dividend payment with Council to consider a motion at the January 26, 2011 meeting.

9.0 MATTERS ARISING FROM COMMITTEE OF THE WHOLE

10.0 MEMBERS OF COUNCIL GENERAL ANNOUNCEMENTS

Councillor Couture Rick Mercer Report as seen on Tuesday January 18, 2011. Councillor Coristine December release of the Biological Diversity of Lake Huron Report, through the Saugeen Valley Conservation Authority. Councillor Hewitt Midget Boys hockey team competing in the International Silverstick Tournament this weekend.


Councillor Craig Great Lakes Symposium inquired if the Municipality was a member. It was noted that the Municipality of Kincardine was not a member and that consideration of the membership could be discussed during the budget process if necessary. Deputy Mayor Eadie Next School Accommodation Review Board Meeting to take place February 7, 2011 at Huron Heights Public School.

11.0 CLOSED SESSION IF REQUIRED

12.0 MATTERS ARISING FROM CLOSED SESSION


13.1 Notice of Council Meetings January 26, 2011 Regular Council 5:00 p.m. February 2, 2011 Regular Council 5:00 p.m. February 9, 2011 Planning/ Corporate Services 5:00 p.m. February16, 2011 Regular Council 5:00 p.m. March 2, 2011 Regular Council 5:00 p.m. March 9,2011 Planning/

Documents

THE CORPORATION OF THE MUNICIPALITY OF … 26 11 Agenda Package.pdf · THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE Council Agenda Page 2 of 19 Wednesday, January 26, 2011 THAT