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The Data Analyzer
A Comprehensive Web-Based Data Analysis System for Examining Student Behavioral and
Academic Outcomes
The Data Analyzer
A Partnership
The Kansas City, Kansas Public Schools, in collaboration with the University of Kansas and Software Outfitters, have developed a web-based analysis tool for improving academic and social outcomes for all students.
The Data Analyzer
Data-Based Decision Making
The Data Analyzer tool was developed to help school teams make data-based decisions re: students’ problem behaviors in the context of school-wide Positive Behavior Support (PBS) systems. Technology is combined with comprehensive PBS to help school districts and states enhance educational outcomes for students and improve access to the general curriculum.
The Data Analyzer
Schools Were Asked to:
Use data to understand the concerns in their schoolUse data to help guide the vision/mission, school improvement plan goals, and outcomesUse data to evaluate accurately the circumstances surrounding identified issues and concerns
The Data Analyzer
Frustrations Schools Were Experiencing
Schools had limited access to dataAccess to current data was periodic & inconsistentAbility to display data was non-existentTraining issuesTime demands
Schools requested:Easy access to dataCurrent/updated informationGraphically-displayed data
The Data Analyzer
SolutionData Analyzer
A desktop Internet-based tool that enables the user to make up-to-the-minute, real-time decisions about how to intervene effectively
Users can easily monitor outcomes of interventions
Key tool when implementing behavior supports
Ease of useGraphical displayReal time data
The Data Analyzer
Data Analyzer Allows Schools To Access….
Academic and behavioral data for individual students, groups of students, and school-wide/all students in a school or customized cluster of schools in the following areas: Office Discipline Referrals (ODRs) Historical school-wide data on ODRs Tracking individual/group behavioral interventions Disposition of ODRs Average daily attendance Grade Point Averages and State Assessment scores Parent contact information
The Data Analyzer
Data Analyzer Allows Schools To Access….
Individual student academic and behavior profiles displaying: attendance information State assessment information course and grade information graduation progress and requirements identification of “at risk” students based on district-
defined thresholds general student demographics
The Data Analyzer
School Personnel Can…Monitor academic and social-behavioral outcomes for studentsMake data-based decisions regarding students and effectively monitor the impact of their interventionsAccess live web-feeds to allow instant interaction with the database for moment-to-moment monitoring of academic and behavioral interventions and outcomes (using password-protected access that can be set at various levels by school/district administrators to assure complete student confidentiality and assure privacy)
The Data Analyzer
Data Analyzer
We decided that if a “picture is worth a thousand words” then…..
…..a few clicks of a mouse are even better.
The Data Analyzer
Data Analyzer
SASI Data Gems Data Osiris Data
Compass Data Foundation
Student Information Management
• Discipline• Attendance• Grades• Demographics• Assessments• Special Education• ELL• SLC
• Discipline• Attendance• Grades• Demographics• Assessments• Special Education• ELL• SLC
Student Data
The Data Analyzer
Data Analyzer
SASI Data Gems Data Osiris Data
Compass Data Foundation
Student Information Management
Data Analyzer
• Data Analyzer• Attendance Analyzer• Grades Analyzer• Graduation Analyzer• Assessments Analyzer
• Data Analyzer• Attendance Analyzer• Grades Analyzer• Graduation Analyzer• Assessments Analyzer
Data Analysis
The Data Analyzer
Data Analyzer
SASI Data Gems Data Osiris Data
Compass Data Foundation
Student Information Management
Data Analyzer
School-Wide Example
Using the Data Analyzer to Evaluate School-Wide Data
The Data Analyzer
My Concerns….
I am the Assistant Principal at Coronado Middle School; it is late in October (beginning of 2nd quarter) and it feels as if we have a lot of office referrals…
Step One: Problem Evaluation
The Data Analyzer
Problem Evaluation
Use data to understand the concerns in your school
Use data to help guide your vision, goals and outcomes
Use data to accurately evaluate the circumstances surrounding your concerns
The Data Analyzer
The Data Analyzer
Data To Support My Concerns
Class disruptions
Defying authority
Truancy
Fighting with other students
Disrespect
The Data Analyzer
The Data Analyzer
Data To Support My Concerns
It appears that the Small Learning Community that is having the most challenges is #6. Most of their students are 8th graders…
The Data Analyzer
The Data Analyzer
Data To Support My Concerns
It looks like 8th grade is my primary concern at this time…
The Data Analyzer
The Data Analyzer
Data To Support My Concerns
It also appears that 8th grade African American students are having more office disciplinary referrals than other students, accounting for a large percentage of the referrals
The Data Analyzer
The Data Analyzer
The Data Analyzer
Data To Support My Concerns
It appears Tuesdays are the most challenging day of the week for students at Coronado Middle School.…
The Data Analyzer
The Data Analyzer
Data To Support My Concerns
Not only have we learned that at Coronado MS, 8th grade African American students are facing the most behavioral challenges, we now know that boys are having more office referrals than girls.
The Data Analyzer
Data To Support My Concerns
We also know that SPED students have accounted for 170 out of the total of 806 office disciplinary referrals, but that is far less than the number of ODRS for African American, male, 8th graders.
So I will start there…Step Two: Brainstorming Ideas/Possible Solutions
The Data Analyzer
Brainstorming Ideas
After you have looked at the data for your school and analyzed the problem, what would be your suggestions for interventions that are consistent with PBS approaches?
The Data Analyzer
Possible SolutionsI will provide extra teaching on respectful behavior to the 8th grade boys in my schoolI will provide incentives & praise to 8th grade boys who are respectful and not disruptiveI will provide additional supports for teachers to minimize ODRs for classroom disruptionsI will encourage parents to acknowledge and praise their children when they do not have office referralsThis leads to Step Three: Take Action…..
The Data Analyzer
Take Action
Develop an Action Plan that allows you to implement goals to respond to your concernsHow will I implement suggestions when I am busy dealing with so many concerns?Ideas? Barriers to implementation?Facilitators to success?
The Data Analyzer
Evaluate Your Actions
How did we do?
I evaluated the problem with data, prioritized solutions, and took action
I then returned to Data Analyzer to evaluate the outcomes
The Data Analyzer
The Data Analyzer
Evaluating Outcomes
We had fewer office disciplinary referrals at Coronado Middle School during the second semester (so far) than the first semester….
The Data Analyzer
The Data Analyzer
Evaluating Outcomes
We definitely had a reduction in office disciplinary referrals in the third quarter when compared to the second quarter…
The Data Analyzer
The Data Analyzer
Evaluating Outcomes
We implemented our Action Plan in October and look at November…it is much better.The remainder of the year continued to be better than October with a small jump up in January. Next year, what months would be good months to implement our Action Plan?
Individual Student Example
Using Data Analyzer to Evaluate Individual Student Data
The Data Analyzer
Concerns with BehaviorClass disruptionsViolated lunch rulesIncited a fightThreatened school personnelAdding to disruptionsDefying authorityBattery against a studentAggravated abuse of staffTruancyDisrespect
The Data Analyzer
The Data Analyzer
Individual Student Profile
Parent Contact Information
School Demographic Information
Red flagsTest scoresAttendanceGradesOffice Disciplinary Referrals
The Data Analyzer
Individual Student Profile (Continued)
Grades
Class schedule
The Data Analyzer
Individual Student Profile Continued
Course History
School History
Grade History
The Data Analyzer
The Data Analyzer
Individual Student Profile (Continued)
Progress towards graduation
Attendance by period
Tardies and discipline issues
Future icons will be activated to include graphs that summarize attendance, tardies, discipline, and suspension information for Carlos and other students
The Data Analyzer
Individual Student Profile (Continued)
State Assessments
National Assessments
Individuals goals (IEP, 504 or other goals)
Journal for notes
Alerts
The Next Generation
The Data Analyzer:
Proactive Analysis
The Data Analyzer
Proactive Versus Reactive Solutions
“Ironically, the best time to intervene with children with challenging behavior is
when no problem behavior is occurring…”
-George Sugai (2004)
The Data Analyzer
Next Release Directions
More powerful queries
Proactive analysis and pattern recognition
Intervention tracking and success analysis
Individual student “watch” capabilities
User-created custom graphs
The Data Analyzer
The Data Analyzer
The Snapshot is…
An automatic report that will display on your desktop for quick and easy data viewing
A way to use data and know the implications of the interventions through intervention tracking
A source of information for schools to know how their data compare with data from other similar schools in the district or state.
The Data Analyzer
The Data Analyzer
Features of the Snapshot
Individual student alerts
Triangle data for your school
Triangle data for all comparison schools
Overall frequency of discipline referrals
Historical office referral data
Intervention tracking
Ability to customize
The Data Analyzer
The Data Analyzer
Added Features Include:
The ability to manage by discipline groups
The ability to manage by frequency of office disciplinary referrals
Intervention tracking
Thresholds and patterns of behavior
Student watch
The Data Analyzer
The Data Analyzer
Interventions
Select a pre-determined intervention to implement
Or, select and enter unique interventions developed at the school
Detailed list of the interventions and the types of intervention that have been implemented
The Data Analyzer
The Data Analyzer
Intervention Tracking Form
Allow school personnel to select or enter interventions and include the three levels of interventions: school-wide, group and individual student
Include start dates and type of intervention
Can select an individual student and check to put the student on a watch alert
Can have e-mail alerts
The Data Analyzer
The Data Analyzer
Overall Office Discipline Referral Graph
Allows for monitoring of office discipline referrals, including scroll-over discipline code identification.
The Data Analyzer
The Data Analyzer
Select an Intervention
This feature allows you to select an intervention from a drop-down menu that will display on screen for intervention tracking
The Data Analyzer
The Data Analyzer
Pre-Post Data
This feature will allow for monitoring of office discipline referrals prior to intervention (pre) and after intervention (post) based upon the intervention and timeline of intervention
The Data Analyzer
The Data Analyzer
Graph Over Time
This feature allows for office discipline referrals to be tracked by day of month over time; you can scroll forward and backward across time
The Data Analyzer
The Data Analyzer
Intervention Condition
This feature allows you to insert an intervention condition line to delineate when specified interventions start and end
Allows easier monitoring of impact of specific interventions on specific types of office disciplinary referrals.
The Data Analyzer
The Data Analyzer
Historical Data
This features allows for viewing of data across years to monitor and evaluate larger school-wide variables and their impact over time.
The Data Analyzer
The Specifics
How much does Data Analyzer cost?
How can my school access Data Analyzer?
When will it be available in its current form?
When will future features and added enhancements be available?
The Data Analyzer
Contact InformationRob Harsh, Software Outfitters
Amy McCart, Ph.D. University of Kansas
Larry Englebrick, Ed.D., KCKPS USD 500
Nikki Wolf and Peter Griggs, University of Kansas
The Data Analyzer
In Closing….
“Making decisions from reliable data is an important part
of creating a safe and effective school
environment.”
-Horner, Sugai, & Todd, 2001
