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Index CHECKLIST .................................................................................................................................................... 3 GENERAL INFORMATION AND REGULATIONS ............................................................................................. 4 1. Venue ....................................................................................................................................................... 4 2. Dates & Hours .......................................................................................................................................... 4 3. Move-in & Move-out ............................................................................................................................... 4 4. Exhibitor’s Entrance Time ........................................................................................................................ 4 5. Official Contractor (Booth Setup & Facilities, Freight Forwarding Company) & Translating Service ...... 5 6. Additional Booth Decoration ................................................................................................................... 6 7. Electricity and Water/Drainage Installation ............................................................................................ 6 8. Showground Facilities & Services*1 ........................................................................................................ 6 9. Transportation*2 ..................................................................................................................................... 7 10. On-Site Cooking / Tasting ...................................................................................................................... 7 11. Exhibits Move-in and Move-out ............................................................................................................ 7 12. Show days .............................................................................................................................................. 7 13. Exhibitor Information Packs .................................................................................................................. 8 14. Telephones & ADSL Rental (Deposit required) ...................................................................................... 8 15. Free Wi-Fi Service .................................................................................................................................. 8 16. Hall Cleaning .......................................................................................................................................... 9 17. Security and Insurance .......................................................................................................................... 9 18. Travel Arrangements ............................................................................................................................. 9 19. Advertising in the website and Official Directory ................................................................................ 10 TERMS AND REGULATIONS FOR PARTICIPATION ....................................................................................... 11 CUSTOMS REGULATIONS FOR FOREIGN EXHIBITS..................................................................................... 14 Regulations Governing Booth Decorations in Taipei World Trade Center Exhibition Hall......................... 16 Form 1: BOOTH CONSTRUCTION ASSURANCE ......................................................................................... 20 Form 2: SAFETY AND HEALTH TERMS OF AGREEMENT ........................................................................... 21 Form 3: COMMERCIAL INVOICE & PACKING LIST (for reference) ............................................................ 22 Form 4-1: ELECTRICITY & WATER / DRAINAGE REQUIREMENTS ............................................................. 23 Form 4-2: TARIFF FOR HEAVY DUTY ELECTRIC POWER ............................................................................ 24 Form 4-3: ESTIMATED POWER CONSUMPTION FOR ELECTRICAL APPLIANCES ...................................... 25 CONSTRUCTION GUIDELINES FOR SECOND-STORY BOOTH ...................................................................... 26 Form 5-1: APPLICATION FOR CONSTRUCTION OF SECOND-STORY BOOTH ............................................ 27 Form 5-2: CONFIRMATION OF SECOND-STORY BOOTH DESIGN ............................................................. 29 REGULATIONS REGARDING USE OF THE PROMOTIONAL BALLOON ......................................................... 30 Form 6: PROMOTIONAL BALLOON APPLICATION AND LIABILITY FORM ................................................ 31 Form 7: TELEVISION WALL SETUP (Desposit NT$50,000 Required) ........................................................ 32 Form 8: STAGE AND STEREO SYSTEM SETUP APPLICATION ..................................................................... 33 Form 9: ON-SITE COOKING/TASTING APPLICATION ................................................................................ 34 Form 10: Taipei World Trade Center Exhibition Hall (Conference Room Application Form) .................. 35 Form 10-1: Conference Room Rental Rates ............................................................................................. 36 Form 11: APPLICATION FOR EXTRA EXHIBITOR’S BADGES ...................................................................... 37 Hot Products updates at Taipei 5 in 1 Food Show 2019 ............................................................................ 38 Form 12: HOT PRODUCTS UPDATES APPLICATION ................................................................................ 39
Attachment 1：Support & Guidance of Online Fair Service
Attachment 2：Map of TWTC Exhibition Hall 1
Attachment 3-1：Taipei MRT Map 1 (simplified)
Attachment 3-2：Taipei MRT Map 2 (with tourist attractions) The above personal information will only be used for personal contact by phone, mail and other means of communication in the years
2019-2023. Those who wish to exercise any of the following rights, please contract FOOD TAIPEI Team (Email:[email protected]):
1. Make inquiry and request for a review of personal information;2. Make request for duplications of personal information;3. Request to supplement or correct personal information;4. Request to end collection, processing or use of personal information; and5. Request deletion of personal information.Those who do not provide personal information may not be able to receive immediate business information from TAITRA.
※ This English-language abridged version of Exhibitor’s Manual is for reference purposes only, and theChinese edition will prevail if there is any discrepancy between the two editions. In the event of anyunforeseen occurrence not covered in this manual, the decision of the organizer in issuing new regulations ormaking any changes shall be final.
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CHECKLIST The following checklist is designed to guide and help you plan your work schedule for attending FOOD TAIPEI 2019. If the services are required, please return the completed forms before/ by due date. Services cannot be guaranteed for late submission. Please note that you can now apply online for services marked with*. For tutorial, please refer to Attachment 1.
Item Form Deadline Page Obligatory
□ Booth Construction Assurance Note: Exhibitors signed up for Shell Schemes may skip this item, which will be fulfilled by the official contractor Interplan International Corp.
Form 1
May 17, 2019
20
□Safety and Health Terms of Agreement Form 2 May 17, 2019 21 Optional Shipment □Commercial Invoice and Packing List(for reference)
Form 3 May 17, 2019 22
Booth Setup and Decoration □Extra Electricity, Water, Drainage Form Form 4 et al. May 16 , 2019
*20% off if submitting before April 24th
23~25
□Second-Story Exhibition Booths Form 5-1, 5-2 May 17, 2019 26~29 □Application for Promotional Balloon Form Form 6 May 17, 2019 30~31 □Television Wall, Sound System Form 7, 8 May 17, 2019 32~33 *Official Contractor (Booth Setup & Facilities) 5 Promote your Company □Advertising on the website* Exhibitor’s Press Release(Exhibitor News)
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Others □On-site Cooking/Tasting Form 9 May 17, 2019 34 □Conference Room Form 10,10-1 May 17, 2019 35~37 □Extra Exhibitor Badges Form 11et al. June 7, 2019 38 □Hot Products updates at Taipei 5-in-1 Food Show 2019!
Form 12 May 24, 2019 39~40
Please collect exhibitor badges during move-in hours starting June 17-18, 2019. All exhibitors should register at the Exhibitor’s Registration Counter at Taipei World Trade Center, Hall 1 (TWTC Hall 1)to collect exhibitor’s badges by providing business cards indicating exhibitor’s company name or by presenting a letter of authorization from the exhibitor, together with signed “Booth Construction Assurance”, ”Safety and Health Terms of Agreement”.
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GENERAL INFORMATION AND REGULATIONS For Taipei World Trade Center, Hall 1,( short for TWTC Hall 1)
1. Venue
Taipei World Trade Center Exhibition Hall 1 No. 5, Hsin-yi Road, Section 5, Taipei, Taiwan, 11011
2. Dates & Hours
Show Dates
June 19-22, 2019 10 a.m. – 6 p.m.
Access for: 1. Overseas buyers and domestic professionals who
have been approved after online pre-registration. 2. Overseas buyers who register on site.
June 22, 2019 10 a.m. – 5 p.m.
Open to public aged over 12 with NT$300 paid admission. Ticket holders have access to the concurrent events including FOODTECH & PHARMATECH TAIPEI‧TAIPEI PACK‧Taiwan HORECA‧HALAL TAIWAN Children under 12 years of age are not admitted to the showground.
FOOD TAIPEI, FOODTECH & PHARMATECH TAIPEI, TAIPEI PACK, TAIWAN HORECA and HALAL TAIWAN are held concurrently at TWTC Hall 1, NANGANG Exhibition Hall 1 & Hall 2.
3. Move-in & Move-out
Move-in June 17-18, 2019 5 a.m. – 8 p.m.
Vehicles must exit showground before 5 p.m. during the move-in period. All exhibits must be moved in before 8 p.m. on the final day; if not, an overtime fee of NT$60,000/hour (per company) is charged.
Move-out
June 22, 2019 5 p.m. – 7 p.m.
Portable, small exhibits only. (Vehicles are not permitted to enter the showground.)
June 22, 2019 7 p.m. – 10 p.m.
Removal of exhibits. (Vehicles are permitted to enter showground)
June 23, 2019 8 a.m. – 5 p.m.
Removal of exhibits and booth construction/decoration materials. (Vehicles are permitted to enter showground)
4. Exhibitor’s Entrance Time
June 19 9:00 a.m. June 20-22 9:30 a.m.
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5. Official Contractor (Booth Setup & Facilities, Freight Forwarding Company) & Translating Service The official booth contractors of Taipei Trade show in 2019 are Interplan International Corp. and O'YA
Marketing Solution & Interior Design. For details, please refer to ‘‘official contractor’’ on the exhibitor’s page of the Exhibition official website. (www.foodtaipei.com.tw ->Exhibitor -> Official Contractor or click me)
(2) Exhibitors who have signed up for ‘‘Raw space’’ (which means NO partition, no spotlights or any equipment, water or power outlets), should contact one of the official contractors or arrange with other qualified contractors.
(3) Exhibitors, who have signed up for the Organizer-provided ‘‘shell scheme’’ and who requires additional equipment, such as furniture, must rent the equipment from the designated exhibition contractor in charge of shell scheme. The designated shell scheme contractor of FOOD TAIPEI 2019 : Interplan International Corp. Contact Person: Ms. Tracy Yang Tel: +886-2-2722-7777 ext. 16 Fax: +886-2-2729-3455 Email: [email protected] Rm. 408, 4F, No. 333, Sec. 1, Keelung Rd., Taipei 110, Taiwan
(4) Exhibitors shall pay due attention to the price and the deadline of each invoice and make payment on time and shall also read through all regulations and clarify any questions with the contractor so as to avoid any dispute.
The official Freight Forwarding Company: Eurotran Expo Service Co., Ltd. 10F., No. 455, Chongyang Rd., Nangang Dist., Taipei, 11560 Taiwan www.eurotran.com.tw Tel: 886-2-2785-6000 Fax: 886-2-2785-6701
Contact Extension no. E-mail
Mr. Jimmy Kuo 105 [email protected]
Ms. Jasmine Yang 106 [email protected]
Triumph Express Service Co., Ltd. 5F.-2, No.99, Sec. 2, Zhongshan N. Rd., Zhongshan Dist., Taipei, 10491, Taiwan http://com.niceshipping.com/TESNX/index.htm Tel: 886-2-2758-7589 Fax: 886-2-2758-7645
Contact E-mail
Mr. Scott Chen [email protected]
Mr. Norman Lin [email protected]
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Translating and Interpreting Service: Hong Shun Event Services Co., Ltd. Rm. 05, 3F.-3D, No.5, Sec. 5, Xinyi Rd., Xinyi Dist., Taipei City 110, Taiwan Mr. Leo Lin TEL :+886-2-87802355#29 EMAIL: [email protected]
6. Additional Booth Decoration
(1) Promotional Balloon (deposit required) A balloon above your booth creates better focus at the showground. Make your pitch attractive, neat, and simple for maximum appeal. (Form 6)
(2) Wall Television If you intend to use video films to promote products, please submit your application in advance. (Form 7)
7. Electricity and Water/Drainage Installation
(1) Each booth is supplied with 110 Volts 500 watts power free of charge. Exhibitors requiring additional or heavy-duty power supply or water drainage should apply in the name of the exhibitor, exhibitors who choose shell scheme please contact shell scheme contractor Interplan International Corp. for more information. (Form 4-1.)
(2) Discounts and surcharges will be charged in accordance with the stamped receipt date of application as listed：
Applications after June 1 will only be accepted if there is still enough time for installation. 8. Showground Facilities & Services*1
Showground Services TWTC Exhibition Hall 1 Tel: 886-2-2725-5200 1 Show Information Center Main Entrance Ext. 2260, 2275 2 Booth Facilities Contractor Interplan International Corporation Tel: 886-2-2758-5450 3 Forwarders Eurotran Expo Service, TWTC Room 2A20 Tel: 886-2-2785-6000
4 Post Office Information Counter near the Plaza Entrance Tel: 886-2-2725-2479
5 ATM Drawer Main Entrance( Hsin-yi & Plaza Entrance)
6 Café/Snack Bar/Restaurant/ Convenience Store 2nd floor and 5th floor
7 Fax & Copy Family Mart, 2 nd floor near restaurant Ext. 2306 8 Press Room 2nd floor Ext. 2606 9 Conference Room 2nd floor
10 First Aid Main Entrance(Hsin-yi Entrance) Ext. 2288 11 TAITRA Bookstore 2nd floor, Room 2C03 Ext. 2263
Application Received Date Payment Term(Discount / Surcharge) Before April 24, 2019 20% Discount April 25 – May 16, 2019 Set price (see Form 4-2) May 17 – May 31, 2019 20% Overdue Charge After June 1, 2019 50% Overdue Charge
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12 Electricity Supply Information Counter Ext. 2275 or 2696 13 Muslim Prayer Room B zone (room 7B17) 14 Lockers Hsin-Yi Road Entrance,B1
For more information, please visit http://www.twtc.org.tw/en/e-service.aspx 9. Transportation*2
Service Information
Taxi Stand 1st floor: Hsin-Yi Road Entrance
Free Shuttle Bus Inter-Halls Route (Shuttle Trip) TWTC Hall 1 ←→ Nangang Hall (Bus Stops are at Area B Entrance)
* Please refer to the detailed schedules at the bus stops.
For more information, please visit http://www.twtc.com.tw/en/e-traffic.aspx *1 and*2: Some services are mainly provided during show period and are subject to change without prior notice 10. On-Site Cooking / Tasting
(1) In order to prevent littering, exhibitors are required to prepare their own garbage cans to throw in garbage and food wastes.
(2) For safety purposes, it is prohibited to use gas stoves, only electric appliances are allowed. Exhibitors who wish to use electric appliances to cook must fill in Form 9 and comply with all regulations pertaining to public safety. The exhibitor is held responsible for all damages and injuries incurred due to the misuse of any cooking devices.
(3) Those who use cooking devices must prepare at least 2 dry chemical powder fire extinguishers (volume has to be at least 3.5 kgs /container). Foam type fire extinguishers are prohibited. Those who do not have fire extinguishers are not allowed to cook during the show.
11. Exhibits Move-in and Move-out
Cargo which is consigned directly to the exhibition site should follow the route into the exhibition hall. (1) Exhibitors, their agents, and contractors are responsible for installation and dismantling of their
exhibits. Exhibitors should finish arranging their booth decoration and exhibit displays within the dates and time scheduled by the organizer.
(2) Please refer to "Regulations Governing Booth Decoration within the Taipei World Trade Center Exhibition Hall" for decoration rules.
(3) Floor Loading Capacity: 1,300 kg/m2 (4) No exhibits can be moved out during show hours.
12. Show days
(1) No exhibits can be moved in or out during show hours. If exhibit has to be carried in, it should be done from 9:00 a.m. to 10:00 a.m. on the first show day or from 9:30 a.m. to 10:00 a.m. on the remaining show days.
(2) Exhibitors should display their company name and booth number on their sign boards within the booth area.
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(3) Exhibitors should keep their booths open and staffed at all times during show hours. The organizer reserves the right to restrict noise level to no more than 85dB. Please refer to page 17 regarding Regulations for Sound Systems.
(4) The organizer reserves the right to determine the acceptability and extent of product demonstrations. (5) Should any rented space remain unoccupied on the opening day without justifiable cause, the organizer
reserves the right to rent the said space to another exhibitor or use the said space in any other manner deemed suitable.
(6) The exhibitors shall not assign, sublet, or apportion any part of the space assigned to them or have representatives, equipment, or materials from firms other than their own appearance in the exhibition space.
(7) No exhibits can be moved out during show hours. 13. Exhibitor Information Packs
(1) All exhibitors should register at the registration counter upon arrival at the exhibition hall to collect their badges and other information (i.e. Official Directory).
(2) 4 exhibitor badges will be offered with the first booth and 2 more for each additional booth. These will serve as entry passes and must be worn to enter the showground. Additional badges cost NT$300 each. (please fill in Form 11)
(4) Exhibitors could enter Nangang Exhibition Center to visit the shows by showing their exhibitor badges. (5) For overseas buyers, please register online at: www.foodtaipei.com.tw . Or register on-site during Show
Days. (6) All exhibitors are entitled to have their names, addresses and exhibit profile listed in the Official
Directory published by the organizer. Each exhibitor will obtain a free copy of the Official Directory. 14. Telephones & ADSL Rental (Deposit required)
Telephone connections to booths may be ordered only by the exhibitor’s representative or agent in Taiwan. The representative or agent must apply directly to： Chunghwa Telecom Corp. Ltd. (Taipei Eastern Area Service Center, Northern Taiwan Unit Group) 130 Sung Jen Rd., Taipei 110, Taiwan Tel：886-2-2720-0149 (Installation) Tel：886-2-2720-0290 (Refund of Deposit) Deadline：May 17, 2019 All rented telephone set(s) and network equipment should be handed back at information Counter, ground level, area J or Sky Dome(4th floor) area M before 4:30 p.m. on June 22, 2019.
15. Free Wi-Fi Service
(1) This free service only allows users to receive and dispatch e-mails. If you need to download massive amounts of data, we suggest that you use other solutions like ADSL.
(2) Note that this free service, does not provide flow control, is NOT usually recommended for audio or video streaming or large downloads. Repeatedly try if you cannot get on-line.
(3) We cannot be responsible for loss of business or other difficulties due to delay or poor quality of this free service.
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(4) Use of this service is free, please take measures to secure the security and privacy of your data. (5) Hot spot: 1st Floor Showground, 2nd Floor Conference rooms and restaurants.
16. Hall Cleaning
The organizer is responsible for normal daily cleaning of the public areas and passageways. Exhibitors will have to take care of their own booths.
17. Security and Insurance
(1) While every reasonable precaution is taken with regard to ground security, the organizer accepts no responsibility for any loss or damage which may befall the person or property of the exhibitor regardless of cause.
(2) Particular care should be taken on the final evening of the show when risk of loss of goods is greatest. Exhibitors should not leave their booths unattended during this period of time.
(3) The exhibitor is responsible for securing insurance coverage against all risks associated with participating in the exhibition, including fire, theft, flood and accident.Coverage should be for the duration of the exhibition (including move-in and move-out) and should include: a. Exhibits and other items located in the booths. b. Public liability. c. Third party liability. d. Expenses incurred due to cancellation or postponement of the exhibition.
(4) Exhibitors are also advised to insure their exhibits while in storage. The organizer is not liable for any damage, loss, or distress or harm caused to any person or to any person’s property on the exhibition ground regardless of cause.
18. Travel Arrangements
Please check our website www.foodtaipei.com.tw and choose “Travel/Accommodation”
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19. Advertising in the website and Official Directory (1) The official website is an ideal platform for exhibitors to announce the latest news, press releases and
new products. Right on the homepage, simply click on「Exhibitor Login」, select the services you prefer. See “Attachment 1” for more information.
(2) Exhibitors are eligible to place advertisements in the Official Directory so as to give their products maximum market exposure. Advertising in the directory is an exclusive privilege offered to each exhibitor and the service sector. Please contact Mr. Orsen Yu for more information [email protected] Tel:+886-2-86925588 Ext.2032
20. Display Conformity The display of any animal, plant or related specimen should strictly conform to the requirements stipulated in the “Convention on International Trade in Endangered Species of Wild Fauna and Flora”, “Taiwan’s Animal Protection Law”, and other relevant laws and regulations in effect.
21. Unforeseen Occurrences
In the event of any occurrence not covered in this manual, the decision of the organizer shall be final.
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TERMS AND REGULATIONS FOR PARTICIPATION
1. Application for Participation (a)When signing the related application forms, participants agree to follow all the existing Regulations and further Regulations that might be made to modify them. (b)Once signed and submitted by the Applicant and confirmed by the Show Management, the contract will be established and come into effect. (c)Violations of the Regulations can result, by decision of the Show Management, in the exclusion of exhibitor whose damage claim, if any, will be rejected.
2. Payment Schedule The Space rental fee is due after space allocation. A debit note will be sent to the applicant. In the event of cancellation, the payment will not be refunded under any circumstances.
3. Adherence to Copyright Patent Laws (a)It is strictly forbidden to display logos, licenses, or patented items registered by other companies. (b)Violations will result in immediate removal of the displays, with one year's suspension from exhibiting at Food Taipei. The exhibitors bear the responsibility for all penalties without recourse or indemnity.
4. Space assignment & Unoccupied Space (a)The Show Management will determine the number and location of the booths assigned to each Exhibitor, in accordance with the nature of the exhibits or in the manner the Show Management deems appropriate. (b)The Show Management reserves the right, should any Exhibitors' space remain unoccupied on the opening day without reasonable cause, to assign the said space to another exhibitor, or use the said space in any other manner deemed suitable.
5. Sub-letting of Space The Exhibitors shall not assign, sub-let or apportion the whole or any part of the assigned space or have representatives, equipment, or materials from firms other than their own in the exhibit space.
6. Venue & Show Dates Change The Show Management reserves the right to change the venue and date of the Exhibition under certain circumstances. In the event of change of venue and/or date, or cancellation of the Exhibition, the Exhibitors shall not be entitled to any claim for compensation in connection with the booking of participation.
7. Construction/Decoration of Stand and Removal of Exhibits from Hall (a)All exhibitors must comply with all regulations in the Exhibitors' Manual and complete their construction and/or decoration by the date and time stipulated by the Show Management. (b)Exhibitors must remove all exhibits from the Exhibition Hall within the move-out period stipulated by the Show Management. The exhibitor will be held responsible for any loss or damage to the Exhibition Hall due to delayed removal.
8. Insurance (a)In addition to insurance for exhibits in transit between the port of shipment and the fair site, the exhibitors are advised to also take out adequate insurance (fire, theft, water, accident, natural disasters and third party liability, etc.) for exhibits during the exhibition (including build-up and dismantling periods), and during storage in the Show Management's warehouse. (b)Exhibitors are advised to hire their own security guards, for valuable exhibits during the exhibition (including build-up and dismantling periods).
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9. Exhibit Limitations
(a)Exhibitors are not permitted to erect booth partitions of over 250cm in height. (b)Advertising materials such as signs, posters and other advertising decorations can be extended to a height of 400cm. (c)Any signs or decoration higher than 250cm in full view must be decorated.
10. Selling from Stand The sale of exhibited goods on the spot and the soliciting of customers outside stands, unless otherwise permitted, are strictly forbidden and those doing so can be immediately expelled from the exhibition. Sale on the last day is permitted however invoices are required for consumers.
11. Breach of contract and Withdrawal by Exhibitor (a)In case of the Exhibitor's refusing the use of whole or a part of the space reserved and allocated or in case of the exhibitor default in payment by the stipulated date, the Show Management has the right to terminate the contract forthwith and the part of rental already paid shall not be refunded. (b)In case of the Exhibitor withdrawing from participation without the Show Management's approval, rental already paid by the Exhibitor shall not be refunded.
12. Security & Organizer's Liability (a)The Show Management will provide personnel for maintaining order during the show period. Responsibility for guarding stands during the build-up, exhibition hours and dismantling period, shall rest with the exhibitors concerned. (b)During the booth erection and dismantling period and during the show, the booths must be manned by exhibitors at all times. (c) The Show Management shall not be held accountable or liable for any damage, loss, harm, or injury to any person or the property of the Exhibitor or of the exhibitor's officers, and / or employees, agents, and visitors which result from theft, water, fire, flood, natural disasters, or any other cause. (d)All Exhibitors are requested to turn off the power supply before leaving their exhibition booths. Unless otherwise agreed, the Show Management will disconnect the main power supply at 5:30 pm each day. (e)Exhibitors should comply with a fire control regulation. If any fire occurs due to the improper installation of decorations, construction or use of electric appliances, the exhibitor will be legally responsible for any loss or damage, and pay penalties of up to NT$100,000 to TAITRA.
13. Operation (a)The Exhibitor shall keep his booth(s) staffed at all times during show hours. (b)The Show Management reserves the right to restrict exhibits to a minimum noise level. Sound volume from booths should not exceed 85 dB. (c)The Show Management reserves the right to reject the exhibits or to stop the exhibition on the exhibitor's account, if he fails to lower the noise level or to resolve exhibition pollution such as dust, smog, unpleasant odors, the emission of stimulating gases, volatile organic chemicals, or other pollutants.
14. Interruptions and / or Disruptions of the Exhibition Exhibitors shall not cause interruptions and/or disruptions of the exhibition, which result in the protest or commotion at its booth, either inside or outside the showground, due to its debt or its private dispute at any time during the exhibition or during move-in and move-out. If and when such an interruption and/or disruption influences the order of the exhibition or public image of the Show Management, and the exhibitor involved or those concerned are unable to deal effectively with private disputes and/or protests, the exhibitor understands and agrees that the Management can terminate the exhibition agreement. The exhibitor's booth(s) may be shut down immediately without refund. The exhibitor shall be required to indemnify the Management against
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any and all claims, liabilities, costs and expenses arising of such interruptions and/or disruptions thereof.
15. Supplementary Clauses (a)Whenever necessary, the Show Management shall have the right to issue supplementary regulations in addition to those indicated in the Terms and Regulations for Participation to ensure the smooth management of the Exhibition. (b)Any additional written regulation shall form part of the Terms and Regulations for Participation and shall be binding on the exhibitors. (c)In the event of any occurrences not foreseen in this manual, the decision of the organizer shall be final.
16. Note: These submitting applications can expect to receive further information about TAITRA trade shows in the future.
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CUSTOMS REGULATIONS FOR FOREIGN EXHIBITS 1. General
(1) A selection of imported exhibits is allowed to enter Taiwan on a bonded basis without payment of customs duties and may be kept in the bonded warehouse for rent up to three months following the show. Such exhibits should be consigned to “Taiwan External Trade Development Council” (TAITRA). *TAITRA is not in a position to be a consignee for exhibits imported on a duty paid or deposit basis.
(2) The following items must be imported on a duty-paid or deposit basis: a. Non-commercial samples b. Giveaway or promotional articles c. Posters, photo panels, catalogues, brochures and leaflets d. Lubrication oils and greases for maintenance of machinery during the exhibition e. Materials and equipment for use in the construction, installation, decoration and maintenance of
booths f. Foodstuff and drinks to be consumed during the show g. Jewelry, precious stones and gold coins (hand carried) h. Liquors, spirits, wines and tobaccos
(3) Exhibits such as fresh flowers, live plants, bulbs, etc. must be imported on a duty-paid basis and in strict observance of “Quarantine Regulations on Importation of Plantation into the Republic of China”.
(4) Note that exhibits such as some of the telecommunication and military equipment, chemicals, drugs, alcohol, tobacco, fireworks, weapons, and explosives need government endorsements and permits for importation.
(5) The ATA CARNET is not accepted in Taiwan except in the case of countries having similar bilateral agreements with the Republic of China.
2. Official Forwarders
(1) Exhibits Imported on a Deposit or Duty-paid Basis: Exhibits brought in on a deposit or duty-paid basis must be handled by the exhibitor’s agent or representative in Taiwan who will act as a consignee and who will be responsible for any and all customs duties.
(2) For exhibits shipped on a deposit or duty-paid basis, exhibitors may ship them by the forwarders of their choice that have branch offices or agents in Taiwan.
(3) Eurotran Expo Service Co., Ltd. 10F., No. 455, Chongyang Rd., Nangang Dist., Taipei, 11560 Taiwan www.eurotran.com.tw Tel: 886-2-2785-6000 Fax: 886-2-2785-6701
Contact Extension no. E-mail
Mr. Jimmy Kuo 105 [email protected]
Ms. Jasmine Yang 106 [email protected]
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(4) Triumph Express Service Co., Ltd. 5F.-2, No.99, Sec. 2, Zhongshan N. Rd., Zhongshan Dist., Taipei, 10491, Taiwan http://com.niceshipping.com/TESNX/index.htm Tel: 886-2-2758-7589 Fax: 886-2-2758-7645
Contact E-mail
Mr. Scott Chen [email protected]
Mr. Norman Lin [email protected]
3. Taiwan’s Ministry of Health and Welfare announced on the Nov. 5, 2015, based on Article 30, Paragraph 3
of the Act Governing Food Safety and Sanitation, the latest regulatory update Concerning inspection exemptions for food imported for display purposes in Taiwanese trade shows/exhibitions, as stated below: Food imports and related items may be eligible for inspection exemption if it is for personal usage and not intended for sale, valued under US$1,000 and weigh no heavier than 6 kilograms. Due to the tightening of inspection exemption regulations, exhibitors who wish to import food items for display at the Taipei International Food Show are advised to complete the import procedure as soon as possible.
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Regulations Governing Booth Decorations in Taipei World Trade Center Exhibition Hall 1. Construction guidelines for exhibition booths:
(1). It is essential that exhibition booths must be properly erected and decorated. The exhibition company's name
and booth number should be displayed at a prominent place in the booth.
(2). No booth may exceed the height of 2.5 meters. Company signs or product signs can be erected to a height not
exceeding 4 meters from the floor. Fixtures or signs that are affixed above the main (2.5m) structure should be
recessed at least 50 cm from the side edge of the lower structure between booths. If the height of booth
construction has to be increased for particular reasons, exhibitors shall obtain prior permission from TAITRA and
take out Public Liability Insurance and Third Party Liability Insurance. For each extra-high construction, a fee of
NT$100,000 will be charged.
(3). Partitions, walls or signs next to aisles or between booths should be attractively designed and built only after
obtaining the approval from exhibitors in neighboring booths. Otherwise, electricity will be denied.
(4). If a booth located in the atrium (Area D) in Hall 1 has a ceiling, it will be required to fit into the overall approved
design. The top of the ceiling must be painted and it should not be loaded with any objects.
(5). The construction of a closed part should not cover more than one-half of the rented space.
(6). Booth and exhibit decorations (including signs, flags, plants, carpets, and lights) should not be placed
or be extended beyond one's own booth(s). Any exhibitor refusing to make changes as directed will have their
electricity cut off.
(7). No objects should be hung from the ceilings or pipes. No posters or other promotional materials may be posted
on walls or pillars. These materials may be posted only on the partition walls within the individual booths. Any
exhibitor refusing to make changes as directed will have their decorations dismantled by TAITRA at the
exhibitor’s expense.
(8). Hydrants, fire extinguishers, fireplugs, emergency exits, air quality detectors, electricity boxes, and all signs of the
hall should never be covered, or blocked. If there is any violation of these regulations, TAITRA retains the right
to immediately remove the entire structure at the exhibitor’s expense.
(9). The installation of neon-lights, twinkling or revolving lights or strings of lights is prohibited. The light from lamp
should not be projected upward lest a fire should happen owing to a fallen article staying on the mask of the
lamp.
(10). Television walls or screen walls should not be built facing the aisle. They should instead be built at a 30 or 45
degree angle to the aisle so that visitors viewing the screens or televisions will not block aisle access to
neighboring booths. The construction of a wall holding televisions must comply with these regulations:
Walls must not exceed 2.5 meters in height. The front of the wall must be at least one meter from the edge of
the aisle or maintain an angle of at least 30 degrees with respect to the aisle.
If the wall needs to exceed 2.5 meters in height then it should not be higher than 4 meters and the front of the
wall should be at least 2 meters from the edge of the aisle or maintain an angle of at least 30 degrees with
respect to the aisle.
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Contents of films or videos must be related to the theme of the exhibition. Any exhibitor in breach of these
regulations will have electricity disconnected after receiving the show organizer’s written notice.
(11).Exhibitors wishing to raise balloons within one’s own booths are required to apply before May 17, 2019. And
any exhibitor who raises a balloon there without prior approval will have booth decorations dismantled by the
show organizer at the exhibitor’s expense.
(12).Regulations for sound systems:
a. Exhibitors who want to use sound systems of more than 20 watts should apply for approval before the show
opens (for application form, contact the show manager).
b. A deposit of NT$50,000 will be requested upon approval of the application. Electricity will be disconnected if
the deposit of NT$50,000 is not received by the organizer.
c. Anyone found using a sound system without approval will have to make application and place a deposit of
NT$50,000. Electricity will be disconnected until the procedure is completed.
d. Speakers, amplifiers and other sound devices should be positioned to assure that direct sound is targeted
into the booth rather than toward the aisle.
e. TAITRA might organize an inspection group to enforce these rules.
f. Whenever it is found that the volume of the exhibitor’s sound system exceeds 85 decibels(60 decibels for H
area), the inspection group will determine the penalty. Generally this will be in accordance with the following
steps: First, they will issue an official verbal or written warning; Second, a fine of NT$5,000; Third, a fine of
NT$10,000; Fourth, a fine of NT$20,000; Fifth, a fine of NT$30,000; Sixth, a fine of NT$50,000; Seventh,
power will be disconnected.
g. The distance for measurement of volume is at a height of 1.2 ~ 1.5 meters from ground level and 3 meters
away from the sound equipment.
h. Deposits will be returned without interest after the show if exhibitors do not violate these regulations.
(13). Each booth is supplied with 110 volts 0.5 kilowatt power free of charge. Exhibitors requiring additional or
heavy-duty power supply or water drainage should apply in advance. Exhibitors should use only qualified
electricians. Any exhibitor who violates these guidelines could have his electricity stopped and booths closed.
(14). Applications should be submitted in advance for the approval of construction of second-story exhibition
booths in the TWTC Exhibition Hall (For application form and further information, contact the show manager).
2. Matters of attention during set-up and move-in:
The exhibitor must purchase accident insurance that includes third-party liability accident coverage for staff,
workers and visitors. The exhibitor is responsible for securing insurance coverage against all risks associated with
participating in the exhibition (including move-in and move-out).
3. Matters for attention during construction:
(1). Sedans are not allowed entry into the Exhibition Hall.
(2). Procedures for entering the Exhibition Hall:
a. Any truck entering the hall must make a deposit of NT$1,000. If the vehicle leaves within 1 hour, the deposit
will be returned. Otherwise, a fee of NT$200 / hour will be charged for the parking time counted from the
start of the entry, and be deducted directly from the deposit.
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b. Application for vehicle entry permit should be made to the Exhibition Department of TAITRA before
May 17, 2019 if a vehicle’s weight is 15 tons or more.
c. Application for use of any crane, which is to operate in the Hall within the time from 6 AM to 7 PM on
business days, should be dispatched to and reach the Management Section of Taipei Int’l Exhibition Center of
TAITRA by at least 2 business days before the arrival of the crane. Those bringing in any such crane into the
hall must make a deposit of NT$2,000 and which will be deducted for an air-pollution-prevention fee of
NT$500 for 1st hour and NT$300 / hour for following hours for the time the crane remains in the Hall within
the said period.
d. The entrance of TWTC Exhibition Hall is 4.2 meters high and 7 meters wide. And that of Hall 3 is 4.47
meters high and 6.5 meters wide. To facilitate access trucks, show goods, or decorations should be
disassembled into components. The exhibitor has the responsibility to pay for any damage caused
during construction.
(3). Interior design work should be done within the space of one's own booth(s) and should not extend to
the aisle or hinder passing traffic.
(4). If the decoration is chiefly made of wood, then it should be made ready outside the exhibition hall before
move-in and assembly.
(5). Contractors may not use steel nails, electric saws or spray paint on floor work inside the exhibition hall. In such
cases, electricity will be cut off.
(6). Painting should begin only after the floor is properly covered with plastic cloth or boards.
(7). Carpets should not be glued directly to the floor. A 10-centimeter wide double-glued tape must be used along
the edge of the carpet to stick down the carpet.
(8). Handling of construction materials
a. Package and construction materials, which are to be disposed of, should be removed each day be exhibitor and
should not be placed in the aisle.
b. Unused paint should never be disposed of in sinks or toilets. Brushes may be washed only in sinks designed for
this purpose. Any exhibitor violating this regulation will be fined, and also be forced to pay the expense of clean
up.
c. For the above violations, TAITRA will have the right to hire workers or trucks to dispose of the unused materials
at the expense of the exhibitors.
(9). The exhibitors or contractors will either compensate TAITRA for damaged facilities during construction or
transportation, or repair the said facilities by themselves. Exhibitors will also compensate TAITRA for any other
damage or injuries caused by improper construction work.
4. Matters for attention before booth dismantling and during move-out:
(1). Booth decoration removal and breakdown should not start until after the show closes.
(2) .Exhibitors must remove all tapes from the floor as well as all decoration material.
(3). All packaging and construction material should be cleaned up during move-out.
(4). Application should be submitted in advance for the approval of using trucks equipped with iron-claw
5. Penalties for violations:
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(1). Electricity and water cut off.
(2). Any exhibitor refusing to rework improperly installed decorations as directed will have the decorations
dismantled by TAITRA prior to the show at the exhibitor’s own expense, and / or will face the closure of the
booth.
(3). Exhibitors violating these regulations or failing to monitor the contractors' work will be prohibited from
participating in the show next time.
(4). Besides legal liabilities, contractors violating these rules will be fined by TAITRA NT$2,000 ~ NT$5,000.
If the violation results in a fire or a severe dangerous incident, the fine will be NT$100,000.
(5). Contractors violating these rules will be prohibited from contracting any future construction work a
the TWTC Exhibition Hall for two years.
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Form 1: BOOTH CONSTRUCTION ASSURANCE As a participant at the 2019 Taipei Int’l Food Show being held at the Taipei World Trade Center Exhibition Hall from June 19-22, we assure: a). That the booth(s) is constructed in compliance with the Taipei World Trade Center Exhibition Hall Decoration Guidelines, and b). That our contractor will clear all materials from our booth space and remove such to the approved place before the end of the move-out date, and c). That if the booth and all materials are not removed, we will assume responsibility for all
compensation and civil liability, and agree that the show management has the right to remove all such materials. Exhibitors signed up for Shell Schemes may skip this form, which will be fulfilled by the shell schemes contractor Interplan International Corp. If not, please bring this form to the Exhibitor’s Registration counter on June 17-18, 2019 to collect the Exhibitor Badges upon arrival at the exhibition hall during exhibitor’s move-in hours. Date：
Company：
Booth Number：Area Number
President /CEO of the company： (Sign and stamp)
Contact Person： (Sign and stamp)
Tel： Mobile Phone： Fax：
Email:
Hotel in Taiwan where you stay: Tel:
Booth Contractor：
President /CEO of the contractor： (Sign and stamp)
Contact person： (Sign and stamp)
Tel： Mobile Phone： Fax： Email： Add： Deadline: May 17, 2019
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Form 2: SAFETY AND HEALTH TERMS OF AGREEMENT Taiwan External Trade Development Council (TAITRA)
As an exhibitor of the FOOD TAIPEI 2019 Show, the undersigned parties and any other affiliated parties herein agree to comply with government worker health and safety regulations and Taiwan External Trade Development Council (TAITRA) guidelines. In the event of any work-related incidents and/or accidents, the undersigned parties, along with any other affiliated parties, shall be solely responsible for any legal and/or compensational proceedings pertaining thereto. The undersigned parties, along with any other affiliated parties, shall not damage equipment or machinery belonging to or leased from TAITRA, and are fully responsible for all compensation or repairs in the event of damage. The undersigned parties and any other affiliated parties guarantee to comply with the following regulations during the operational period： 1. Letter of Commitment to Abide by Safety and Health Regulations before Decorating the Event Venue 2. Rules Governing Decoration of the Event Venue by the Contractor before Work Begins 3. Guidelines for the Management of Safety and Health during Decoration of the Event Venue by the Contractor 4. List of Potential Hazards Prepared by the Lessee and Provided to the Contractor 5. List of Precautions against Potential Hazards Prepared by the Lessee and Provided to the Contractor 6. List of Precautions against Potential Hazards (Heavy) Prepared by the Lessee and Provided to the Contractor 7. Regulation on Work at TAITRA Venues The above-mentioned regulations can be found on the website of Taipei World Trade Center at：http://www.twtc.org.tw (check "Booking Showground") or http://www.twtc.org.tw/en/e-exh.aspx This form should be completed and fax or mail to: Mr. David Chang Taipei World Trade Center Exhibition Hall 5, Hsin-yi Road, Sec. 5, Taipei 11011, Taiwan Tel: 886-2-27255200 Ext.2247 Fax: 886-2-27251311 Email: [email protected] Name of Exhibitor：
Name of Exhibitor’s General Manager：
Address：
Telephone: Booth No：
To enforce regulations set by the Labor Standards Inspection Office of the Taipei City Government, exhibition hall staff will photograph and impose fines for breaches of safety, including (but not limited to) lack of required entry and work permits, lack of any required uniforms, lack of safety helmets, unfastened safety belts at heights of 1.5 meters or above, lack of monitoring and controlling personnel on site during the use of tower cranes or forklifts, and lack of safety cones and personnel restrictions under suspended objects. TAITRA has the right to refuse entry to construction workers or companies under hire by exhibition participants who fail to comply with the above rules. The exhibitor is fully aware of the contents of above-mentioned regulations as well as management regulations of TWTC Exhibition Hall. Signature of Exhibitor’s General Manager:_______________________date _______________________ Deadline: May 17, 2019
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Form 3: COMMERCIAL INVOICE & PACKING LIST (for reference)
SHOW NAME： Food Taipei 2019 SHOW DATES： June 19-22, 2019 SHOW VENUE：Taipei World Trade Center Exhibition Hall 1 BOOTH NO：Area Number SHIPPER： NAME OF EXHIBITOR： ADDRESS： VESSEL/FLIGHT NUMBER: PORT OF LOADING： PORT OF DISCHARGE：( ) KEELUNG ( ) TAIWAN TAOYUAN INT’L AIRPORT ( ) (OTHERS)
CASE NO.
DIMENSIONS LxWxH
(IN CM.)
WEIGHT (IN KG.)
DESCRIPTION OF GOODS (IN ENGLISH) QUANTITY
CIF TAIPEI VALUE (US$)
GROSS NET UNIT VALUE TOTAL VALUE
The invoiced goods are of origin and are intended for display only at the exhibition site. We certify that the information given above is true and correct.
Signature: Date: Deadline: May 17, 2019
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Form 4-1: ELECTRICITY & WATER / DRAINAGE REQUIREMENTS Each booth is supplied with 110 volts 0.5 KW power free of charge. Exhibitors requiring additional or heavy-duty power supply should apply for such requirements by completing the following:
DESCRIPTION OF SERVICE QTY
500W/110V single phase socket
1000W/110V single phase socket 1500W/110V single phase socket
500W/110V single phase 24hrs socket
1,000W/110V single phase 24hrs socket
1,500W/110V single phase 24hrs socket
1HP/220V single phase socket
2HP/220V single phase socket 3HP/220V single phase socket
4HP/220V single phase socket
Water/Drainage installation
1HP/□220V □380V□480V 3 phase
2HP/□220V □380V□480V 3 phase
3HP/□220V □380V□480V 3 phase
4HP/□220V □380V□480V 3 phase 1HP/□220V □380V□480V phase 24hrs
2HP/□220V □380V□480V phase 24hrs
3HP/□220V □380V□480V phase 24hrs
4HP/□220V □380V□480V phase 24hrs
Remarks: 1. The exhibitors shall be fully responsible for any claim of damage to property or injury to any person arising
out of improper installation of electric facilities in his booth.2. No application shall be accepted on or after the first day of move-in.3. Any cancellation must be made in writing 30 days prior to the opening for the show, after which 80% of duly
paid charges will be re-funded. No refund will be made if a request for cancellation is overdue.Show Name: Food Taipei 2019Company: Booth No.: Contact person: Address: Tel: Fax: E-mail:If you have any questions, please contact Mr. Li or Mr. Wu at Tel: 886-2-2725-5200 Ext. 2251 or 2278E-mail: [email protected] or [email protected] prior/late to the deadline Payment (Discount / Surcharge)
Before April 24, 2019 April 25 – May 16, 2019 May 17 – May 31, 2019 After June 1, 2019
20% DiscountSet price20% Overdue Charge50% Overdue Charge and will only be accepted if there is still enough time for installation.50% Overdue Charge and will only be accepted if there is still enough time for installation.
Deadline: May 16, 2019
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Form 4-2: TARIFF FOR HEAVY DUTY ELECTRIC POWER A. Electricity Power Supply: AC110, 60 cycleThe fee for electricity usage is NT$625 per 0.5 KW. Usage quantities are billed in minimum increments of 0.5 KW.B.
HP Set Price Discount Price HP Set Price Discount Price HP Set Price Discount Price
1 959 767 31 21,801 17,441 61 76,965 61,572
2 1,090 872 32 23,100 18,480 62 79,997 63,998
3 1,418 1,134 33 24,374 19,499 63 82,097 65,678
4 1,536 1,209 34 25,660 20,528 64 84,656 67,725
5 1,667 1,334 35 26,933 21,546 65 87,216 69,773
6 2,245 1,796 36 28,219 20,575 66 89,789 71,831
7 2,441 1,953 37 29,505 23,604 67 92,348 73,878
8 2,691 2,153 38 30,779 24,623 68 94,920 75,936
9 2,820 2,258 39 32,065 25,652 69 97,480 77,984
10 4,594 3,675 40 33,351 26,681 70 100,052 80,042
11 4,804 3,843 41 34,637 27,710 71 102,611 82,089
12 5,093 4,074 42 35,910 28,728 72 105,184 84,147
13 5,762 4,610 43 37,026 29,621 73 107,744 86,195
14 6,064 4,851 44 38,483 30,786 74 110,303 88,242
15 6,379 5,103 45 39,769 31,815 75 112,875 90,300
16 7,061 5,649 46 41,042 32,834 76 115,435 92,348
17 7,350 5,880 47 42,302 33,842 77 118,007 94,406
18 7,652 6,120 48 43,615 34,892 78 120,566 96,453
19 7,954 6,363 49 44,888 35,910 79 123,139 98,511
20 8,230 6,584 50 46,174 36,939 80 125,699 100,559
21 8,978 7,182 51 48,746 38,997 81 80+1＝126,658
23 11,550 9,240 53 53,879 43,103
24 12,824 10,259 54 56,438 45,150
25 14,110 11,288 55 58,997 47,198
26 15,396 12,317 56 61,570 49,256
27 16,709 13,367 57 64,129 51,303
28 17,955 14,364 58 66,701 53,361
29 19,241 15,393 59 69,261 55,409
30 20,528 16,420 60 71,834 57,467
Remarks: 1. The above rates are calculated on the basis of total electric consumption for the exhibition period.2. The price of 24 hours electronic consumption is triple the price from the table above.3. 1 Horse Power = 0.75 K.W.4. 5% Value Added Tax is included.5. Surcharges will be applied in accordance with the stamped receipt date of application as listed: Days prior/late to the deadline Payment (Discount / Surcharge)Before April 24, 2019 April 25 – May 16, 2019 May 17 – May 31, 2019 After June 1, 2019
20% DiscountSet price20% Overdue Charge50% Overdue Charge and will only be accepted if there is still enough time for installation.
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Form 4-3: ESTIMATED POWER CONSUMPTION FOR ELECTRICAL APPLIANCES
Item Power Consumption
Square Spotlight 300W
Round Spotlight 100W
Halogens Light 50W
Florescent Lamp 10~40W
Personal Computer 100~200W
Notebook 20~50W
Monitor 50~100W
Laser Printer 500~800W
Jet Printer 30~150W
Point Printer 100~200W
Computer Graphic Machine 50~500W
Television 150W
Video Set 50W
Audio Set 100~200W
Refrigerator 80~200W
Drinking Water Machine 600W
Hot Plate 800W
Microwave Oven 800W
Coffee Maker 600W
Photo Copier 1,000~1,500W
Fax Machine 100W
Electric Fan 100W
Overhead Projector 800W
Slide Projector 600W
Remarks:
1. The above estimates are for reference only. 2. 1KW = 1,000W 3. Each booth is entitled to the free use of 500 Watts of 110V electricity.
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CONSTRUCTION GUIDELINES FOR SECOND-STORY BOOTH AT THE TAIPEI WORLD TRADE CENTER EXHIBITION HALL
(1) In view of an increasing demand for exhibit space, these Guidelines have been established for the construction
of second-story booths. To set up second-story booths, trade show participants must comply with these Guidelines to ensure the safety and overall tidiness of the exhibition site.
(2) The second-floor of the booth is restricted to meetings with buyers only. It cannot be used as storage space, or as an exhibition or promotional area.
(3) With booth units measuring 3m x 3m, trade show participants must rent at least four units, totaling an area of 6m x 6m, in order to be eligible to apply for the construction of second-story booths.
(4) To apply for the construction of second-story booths in any TAITRA Taipei trade show, participants must submit the following data to the organizer by registered mail before May 17, 2019. Construction cannot begin without prior written approval from TAITRA. A. One copy of the application form B. One copy of the booth layout plan C. One copy of the construction plan (including plan, elevation and side drawings with specific dimensions, a
list of the building material, and indications of the floor load with maximum number of people allowed on the second floor), the structure plan and structure calculation report, all of which must be approved and signed by a licensed architect, civil engineer, or structural engineer, and have a scale of no less than 50:1.
D. A copy of the architect, civil engineer, or structural engineer's license, certificate, and letter certifying membership from the related professional association, as well as the safety confirmation report on second-story booths (See Form 5-1 & 5-2).
(5) Charge for the use of the second-story of the booth is based on the floor area (including staircases). The rate for second floor space shall be set in accordance with the date of full payment, as listed:
Payment date Rate Before April 30, 2019
40% of ground floor unit rate
On or after May 18, 2019 No applications will be accepted
(6) After obtaining construction approval from TAITRA, the applicant must purchase accident and third-party
liability insurance of no less than NT$2,000,000 for each person and each accident. The insurance should cover the show period and include the events move-in to move-out days. A copy of the insurance policy should be sent to TAITRA ten days prior to the move-in day, before construction begins.
(7) The architect, civil engineer and structural engineer, who have approved the construction plan, or the designated deputy, should inspect on site the construction and dismantling of booths. Upon completion of construction, the architect must issue a certificate of completion to ensure that the booths have been constructed in accordance with the plans, and that safety is guaranteed.
(8) The floor of the second-story booth should not exceed 2.5 meters in height from the ground, and the total height of the second-story booths should not exceed 4 meters.
(9) The second-story of the booths must be equipped with a safety railing, the height of which should be at least 90cm, and not exceed 150cm. The height of partitions should not exceed 150cm, and no ceilings should be built over the second-story.
(10) The total floor area (including staircases) of the second-story should not exceed 70% of the area of the ground booth, and should be limited to 100 square meters.
(11) If the usable floor area of the second-story does not exceed 50 square meters, there should be at least one staircase; if the area exceeds 50 square meters, there should be at least two staircases. The distance between any point on the second floor and the staircase should not exceed 10 meters. When there are two staircases, they should not be set on the same side. The width of the stairway should be no less than 75cm, and a
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warning sign specifying the maximum load and number of people allowed on the second-story should be displayed in the staircase. The participating company should take responsibility for monitoring the number of people on the second-story.
(12) The recessed distance between booth unit boundary lines, and the front and sides of the main body of the first and second-story booths (including corporate signs) should be maintained at 50cm, and the exterior of the walls should be decorated.
(13) The load-bearing capacity of the second-story should be no less than 200 kg / m2, and that of the staircase no less than 300 kg / m2.
(14) The construction of the booths should not present any hazard to the exhibition venue. No nails should be used in the floors, beams, or ceilings. No objects should be suspended from the ceilings. And fire protection facilities and plumbing should not be blocked. If there is any violation of these regulations, TAITRA retains the right to immediately remove the entire structure.
(15) After TAITRA has granted written approval for the construction of second-story booths, any alterations in booth design without prior approval or violation of these Guidelines will result in a suspension of electricity and closure of booths. TAITRA will also ban the responsible company from participating in all trade shows held in the Taipei World Trade Center Exhibition Hall by TAITRA for the next two years. The booth contractors will also be banned for two years from contracting any projects from TAITRA.
(16) If the construction and design plan for second-story booths approved and signed by an architect, civil engineer, or, structural engineer violates building codes or these Guidelines, or there is negligence of inspection during construction, TAITRA will not accept bids from the responsible architect / engineer for the next two years.
(17) Areas not covered in these Guidelines should be dealt with according to the Regulations Governing Booth Decoration within the Taipei World Trade Center Exhibition Halls.
(18) Limited to the ceiling height, the constructor should take most care not to bump or make contact with the fire sprinkler. For safety reasons, spotlights should not be placed directly below fire security equipment, including sensors for smoke and heat. If there are any violations of these regulations, TAITRA retains the right to immediately remove the structure at the exhibitor’s expense.
(19) TAITRA retains the right to interpret, or to revise these Guidelines for any oversight or omission.
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Form 5-1: APPLICATION FOR CONSTRUCTION OF SECOND-STORY BOOTH (Only for exhibitors allotted four booths or more)
To: Taiwan External Trade Development Council (TAITRA) As a participant in Food Taipei 2019 held at the Taipei World Trade Center Exhibition Hall from June 19-22, 2019,
we require more space in the said show, and therefore we herein apply for the construction of a second-story
booth. We ensure that the booth(s) will be constructed in accordance with the specifications of the construction
plan (as enclosed) by a licensed architect, also in compliance with the Decoration Guidelines for the Taipei World
Trade Center Exhibition Hall, and the Construction Guidelines for Second-story Booths in the Taipei World Trade
Center Exhibition Hall. We will take sole responsibility for the safety of the booths.
If there is any injury, financial loss or infringement upon the rights of other participants resulting from the design,
construction, use or removal of such booths, we will assume all legal responsibility, and ensure that TAITRA will
be excused from any civil liability or compensation responsibility. If TAITRA is charged, and subjected to making
compensation or sustains any losses due to any of the above circumstances, we will reimburse TAITRA for all
lawsuits and lawyer expenses, other fees and TAITRA's losses. Enclosed are related data and documents for the
application for second-story booths. Please check and grant approval for the construction.
Company:
President of company: (signature) Date:
Tel: Fax: E-mail:
Venue︰ Area: Booth Number:
Area of Ground Booth: square meters
Area of Second-story Booth: square meters
Contractor for the Second-story Booths:
President of the Construction Company:
Tel: Fax: E-mail:
Person in Charge: Please return the copy via Registered Airmail or Express Courier to: Exhibitors in National Pavilion Individual Overseas Exhibitors Ms. Irene Chou Exhibition Section 2 TAITRA Exhibition Department 5, Hsin-yi Road, Section 5, Taipei 11011, Taiwan
Ms. Evonne Lee Exhibition Section 2 TAITRA Exhibition Department 5, Hsin-yi Road, Section 5, Taipei 11011, Taiwan
Deadline: May 17, 2019
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Form 5-2: CONFIRMATION OF SECOND-STORY BOOTH DESIGN
To: Taiwan External Trade Development Council (TAITRA)
With regard to the (name of the exhibitor) That is making application for the construction of second-story booths in the Food Taipei 2019 at booth number: Area Number In the Taipei World Trade Center Exhibition Hall, we have checked the structural design of the booths, and ensure that it is safe and comply with the related regulations of the Taipei World Trade Center. We will also take responsibility for on-the-spot supervision during construction, and will issue a certificate upon its completion.
Architect Company:
Structural Engineer Company:
Address:
Tel: ( ) Fax: ( ) E-mail:
Architect: (Signature)
Structural Engineer: (Signature)
Inspector: (Signature)
Date:
Please return the copy via Registered Airmail or Express Courier to:
Exhibitors in National Pavilion Individual Overseas Exhibitors Ms. Irene Chou Exhibition Section 2 TAITRA Exhibition Department 5, Hsin-yi Road, Section 5, Taipei 11011, Taiwan
Ms. Evonne Lee Exhibition Section 2 TAITRA Exhibition Department 5, Hsin-yi Road, Section 5, Taipei 11011, Taiwan
Deadline: May 17, 2019
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REGULATIONS REGARDING USE OF THE PROMOTIONAL BALLOON
Any exhibitor wishing to use to use a promotional balloon at their booth should note the following conditions: Option 1: The top of the balloon should be lower than 5 meters from the floor, and exhibitors are required to deposit NT$50,000. Option 2: To apply for a promotional balloon exceeding 5 m and less than 7 m in height, exhibitors are required to deposit NT$50,000 and pay an additional non-refundable fee of NT$10,000. Option 3: 1. Small non-flying balloons to be used for booth decoration. 2. The top of the balloons should be lower than 4 meters from the floor. Exhibitors are required to deposit NT$50,000. Notice: Unless otherwise agreed, only one balloon per booth can be used in each exhibitor’s booth. All balloon(s) must use nitrogen or non-flammable gas and must be properly fastened to the
booth(s). Can only carry the company’s name, logo or product brand name. Not exceed diameter of 1.5 meters. Those wanting to use balloon(s) should submit the appropriate application (Form 6) at least one
month before the show opening along with a deposit of NT$50,000 For every exhibitor violation of above regulation, a NT$10,000 penalty will be deducted from the
exhibitor’s balloon deposit. TAITRA will remove improper balloons raised without prior permission.
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Form 6: PROMOTIONAL BALLOON APPLICATION AND LIABILITY FORM To: Taiwan External Trade Development Council (TAITRA) We will participate in the Taipei Int’l Food Show held in the Taipei World Trade Center Exhibition Hall from June 19-22, 2019. To enhance our show presence, we hereby apply for raising a promotional balloon. We ensure that the balloon will be raised in accordance with the “Regulations Regarding Use of the Promotional Balloon.” We will also take sole responsibility for the safety of the balloon. If there is any injuries, financial losses or infringement upon the rights of the other participants or a third party, we will assume all legal responsibility and ensure that TAITRA will be excused from any responsibility, including civil liability or any loss due to the previous listed circumstances and we will reimburse TAITRA for all damages and legal costs, and for all related losses incurred upon TAITRA. Please tick one option: Option 1:
We opt for a balloon lower than 5 meters from the floor. Enclosed please find the deposit NT$50,000. Option 2:
We like to apply for a promotional balloon exceeding 5 m and less than 7 m in height, enclosed please find the deposit NT$50,000 and an additional non-refundable fee of NT$10,000.
Option 3: We would like have small non-flying balloons used for booth decoration, the top of the balloon will be lower than 4 meters from the floor. Enclosed please find the deposit NT$50,000.
If nothing occurred before, during and after the show, the Organizers will return the check, otherwise, the deposit will be confiscated.
Company:
Booth Number: Area Number
President/CEO:
Signature:
Contact Person:
Address:
Tel: Mobile Phone:
Fax: E-mail: Please submit completed form with NT$50,000 (check deposit only, for who chooses Option 2, an additional non-refundable fee of NT$10,000 is required) to “Taiwan External Trade Development Council” via Registered Mail to:
Exhibitors in National Pavilion Individual Overseas Exhibitors Ms. Irene Chou Exhibition Section 2 TAITRA Exhibition Department 5, Hsin-yi Road, Section 5, Taipei 11011, Taiwan
Ms. Evonne Lee Exhibition Section 2 TAITRA Exhibition Department 5, Hsin-yi Road, Section 5, Taipei 11011, Taiwan
Deadline: May 17, 2019
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Form 7: TELEVISION WALL SETUP (Deposit NT$50,000 Required)
To: Taiwan External Trade Development Council (TAITRA)
We will participate in Food Taipei 2019 held in the Taipei World Trade Center Exhibition Hall. We would like to display televisions or big screens on the booth walls during the show and will abide by the regulations set forth below.
1. Walls must not exceed 2.5 meters in height. 2. The front of the wall must be at least one meter from the edge of the aisle or maintain an
angle of at least 30 degrees with respect to the aisle. 3. The volume of the films or videos must not exceed 85 decibels. 4. Films or videos played must be related to the theme of the exhibition. NTSC is the universal video
system used in Taiwan.
Company:
Booth Number: Area: Number:
Contact Person: E-mail:
Tel: Fax:
Signature: Date:
Please return completed form via Fax to +886-2-2722-7324
Exhibitors in National Pavilion Individual Overseas Exhibitors Ms. Irene Chou [email protected]
Ms. Evonne Lee [email protected]
Deadline: May 17, 2019
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Form 8: STAGE AND STEREO SYSTEM SETUP APPLICATION (LETTER OF ASSURANCE)
To: Taiwan External Trade Development Council (TAITRA)
As an exhibitor at the Food Taipei 2019 Show held at the Taipei World Trade Center Exhibition Hall from June 19-22, we would like to apply for the set up of □stage □stereo system for stage activity and promotion purposes. We
hereby guarantee that we will observe and abide by all regulations regarding stage and stereo/sound system setup
as stipulated in the “Regulations Governing Booth Decoration within the Taipei World Trade Center Exhibition Hall”
as well as other regulations given by the show organizer (TAITRA) as set forth below:
1. The stage must be recessed at least two meters from the edge of the aisle, no more than 2 amplifiers are allowed. 2 Neighboring booths must not hold stage activities at the same time. Stage activities must be held according to the
time schedule set by the organizer. There should be at least a one hour interval in between the activities; duration for each activity should not last more than 15-20 minutes.
Enclosed: □ Design/Construction plan (please indicate the stage’s distance in relation to the aisle as well
as the location of the amplifiers) □ Estimated time for stage activities (duration should be less than 15-20 minutes per time,
with at least a one hour interval in between)
Deadline: May 17, 2019
Show Name: Food Taipei 2019
Booth No.: Area Number
Company:
Person in Charge:
Contact Person:
Tel: Mobile:
Stereo Contractor:
Person in Charge:
Contact Person:
Tel: Mobile:
Date:
Please submit completed form with NT$50,000 (check deposit only) to “Taiwan External Trade Development Council” via Registered Mail to: Exhibitors in National Pavilion Ms. Irene Chou Individual Overseas Exhibitors Ms. Evonne Lee Exhibition Section 2, TAITRA Exhibition Dept. 5, Hsin-yi Road, Section 5, Taipei 11011, Taiwan
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Form 9: ON-SITE COOKING/TASTING APPLICATION (LETTER OF ASSURANCE)
As an exhibitor of Food Taipei 2019 to provide on-site food cooking/tasting services, we hereby guarantee that we will observe all regulations given by the show organizer (TAITRA) and assume all responsibilities for damages or injuries pertaining to public safety. In order to maintain the tidiness and safety of the exhibition hall, we will (1) not use gas stove; (2) equip the booth with firefighting devices; (3) use covered garbage cans and garbage bags; and (4) dump food wastes into waste barrels. In case of violations of the above, we promise immediate termination of the cooking/tasting services as demanded by TAITRA.
Booth No.: Area Number We will conduct: □ On-Site Cooking Name of Food: □ Food Tasting Name of Food: Heating Device: □ Microwave □ Electric Stove □ Electric Oven Company Name: Person in Charge: Title: Seal/Signature: Address: Contact Person: Tel: Mobile Phone: Fax: Date: Please return completed form via Fax to +886-2-2722-7324
Exhibitors in National Pavilion Individual Overseas Exhibitors Ms. Irene Chou [email protected]
Ms. Evonne Lee [email protected]
Deadline: May 17, 2019
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Form 10: Taipei World Trade Center Exhibition Hall (Conference Room Application Form)
Application for Conference Room No.：□ A1 □ A2 □ A3 □ A4 □ A5 Period (Dates/Hours) from: to:
Case NO.
Title of Event:
Applicant Name:
Mailing Address: Post Code:
Uniform Invoice Address: Post Code:
Uniform Invoice Number: Company President:
Contact Person: E-mail:
Telephone Number: Fax Number:
Expected number of participants: Expected number of VIPs: List of rental equipment (no self-prepared equipment allowed)
No. Description Qty Supplement Remarks
Qty Signature E01/E51 Tablecloth (per table) Tables free/ Cloths charged E02/E52 Apron Tables free/ Apron charged E13/E50 Chair Cover E03/E53 Platform (90x90x25cm) Charged E04/E54 Flag Pole 250cm（height） E05/E55 Flags of different countries (230x153cm) Depends upon availability E06/E56 Microphone Charge for more than 2 microphone E11/E61 DVD Player E12/E62 Liquid Single Light Projector (1024*768) For video or computer projecting E14/E64 Dubbing Service CD are provided free of charge E15/E65 Laser Pointer E16 Catering Please contact (02) 27255200
ext.2366 Applicant(stamped seal),
Company seal & president's seal Style of Layout Purveyor
Date of application：
Select a layout for tables and chairs：（refer to layout charts） □ Theater □ Standard □ ClassroomIf difference form above sketch a simple layout below： （Layout must be submitted to TWTC at leastone week before the date of the event）
Remarks: (A) Related lend-lease regulations please refer to the Taipei World Trade Center Exhibition Hall Conference Room
Rental Service Terms and Conditions.On-line：http://www.twtc.com.tw
(B) This document is to initiate a leasehold contract for conference rooms. Please complete and sign on the specified locationsand mail to Cyndi Hsu : [email protected]; Tel: 886-2725-5200 ext.2871.
Deadline: May 17, 2019
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Form 10-1: Conference Room Rental Rates
No.
Rental per period below： 08：00~12：00/13：00~17：00/18：00~20：00
Dimension AREA in meter Capacity
Mon. – Fri. Sat. Sun. Holidays & Night (SQMT/Ping) L x W x H Theater Standard Classroom
A1 NT$21,800 NT$26,160 237/73 16.3×14.5×2.7 250 144 84 A2 NT$ 15,500 NT$ 18,600 169/52 12.5×13.5×2.7 160 100 60
A3 NT$ 20,200 NT$ 24,240 200/68 16.3×13.5×2.7 200 120 70
A4 NT$ 13,400 NT$ 16,080 145/45 16.3×8.9×2.7 108 72 48 A5 NT$ 21,800 NT$ 26,160 236/73 16.3×14.5×2.7 250 144 84
II. Rental charges of equipment Price unit: NT$
No. Description Unit Price by half /Full Day Remarks
E01/E51 Tablecloth (per table) 100/200/table Tables free/Cloths charged E02/E52 Apron 100/200/pc Tables free/ Apron charged E13/E50 Chair Cover 100/200/pc No more than 50 pcs E03/E53 Platform (90x90x25cm) 100/200/pc Charged E04/E54 Flag Pole 100/200/pc 250cm（height） E05/E55 Flags of different countries (230x153cm) 100/200/pc Depends upon availability E06/E56 Microphone 400/800/pc Charge for more than two mic E11/E61 DVD Player 1,000/2,000/set E12/E62 Liquid Single Light Projector (1024×768) 5,000/10,000/unit For video or computer projecting E14/E64 Dubbing Service 2,000/4,000 CD are provided free of charge E15/E65 Laser Pointer 200/400/pc
III. Basic equipment list for all conference rooms
No. Specific Conference Rm. Meeting Table Chair Micropho
ne Podium Whiteboard Post Stand
A1 Conference Rm. #1 43
excluding table cloth
252 2 1 1 1 Placed only in front of conference room.
A2 Conference Rm. #2 31 162 2 1 1 1 A3 Conference Rm. #3 36 202 2 1 1 1 A4 Conference Rm. #4 25 110 2 1 1 1 A5 Conference Rm. #5 43 252 2 1 1 1
Charge: 1. The unit rental of conference room and equipment is charged by period, as specified above. (i.e. 8:00 am to
12:00 noon or 1:00 pm to 5:00 pm). The interval in between is free for successive rent. 2. On Saturdays, Sundays, and other holidays, 20% of the "unit price" is added to the site fee.
(1) Site fees include basic equipment (see Table 3), general lighting, air conditioning, and site cleaning. (2) The basic fee cannot be refunded if equipment is not needed.
3. Rental fees of conference rooms for exhibitions: (1) Rental time is 8:00 am through 5:00 pm, and shall be charged per period as specified above. (2) A 40% discount of the unit prices is offered for the period of move-in and move-out. (3) Basic equipment is not provided.
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4. Overtime rental is charged on hourly rental basis plus a 1/4 (25%) surcharge. 5. Site rentals listed above do not include 5% VAT that will be charged later. 6. Renting LCD TV playing agenda or commercial advertisement. The leaser must provide relevant files, which are
subject to a prior approval before playing. 7. If there is more than one leaser to rent LCD TV for playing ads, the order of playing rotates based on the order of
renting. And we reserve the right to lease. 8. Rental rates are subject to change without prior notice. 9. For details please refer to the following web-site http://www.twtc.com.tw
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Form 11: APPLICATION FOR EXTRA EXHIBITOR’S BADGES Date：
Booth Number：Area Number
Company：
Contact Person：
Add：
Tel： Mobile Phone：
Fax： Email:
Number of Badges: Total Amount: NT$
Remarks:
1. Each exhibitor is given 4 badges for each standard booth, and 2 for each additional booth. This form shall be
used only for those who require additional badges.
2. For each booth, exhibitors can apply for a maximum of 2 badges.
3. Each additional badge costs NT$300. Please fax the completed form to 886-2-2722-7324. After receipt of your
application form, we will notify you of the payment due by faxing you the Invoice.
4. No application will be accepted during the show period.
5. If you have any queries, please contact:
Exhibitors in National Pavilion Individual Overseas Exhibitors Ms. Irene Chou [email protected]
Ms. Evonne Lee [email protected]
Deadline: June 7, 2019
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Hot Products updates at Taipei 5 in 1 Food Show 2019
Your chance to interact with visitors on the spot at "Taipei Int’l Food Show 2019"! The show organizers provide
a free venue for you to introduce your products, cuisine, culture and food industries!
Date: 19th to 22nd June 2019
Venue: Main Stage, TWTC Hall 1
How it goes:
1. The show organizers provide the kitchen equipment (as shown below) and the PA system over the
stage area, also an emcee to introduce your presenter(s)
2. You may prepare the followings for better execution of your show:
* Products you want to promote, taste test samples and utensils.
* Promotion items or giveaways (such as DM and samples)
* Bi-lingual (English& Chinese) presenters (1 or 2 will do). If there are foreign chefs on the stage, then
a translator is a must.
* Cooking utensils (not using open flame), ingredients.
Note:
1. You may decide freely the content of your 20-minute program, such as cooking show, limited time sale or free
taste of your products.
2. The session 13:00-14:00 is reserved exclusively for exhibitors who run the national or regional pavilions.
3. TAITRA reserves the right to allocate the date and the length of activities, adjustments may be necessary
accordingly.
Device Qty Device Qty
Oven 1 Water(with bottle) 1
Cooker (220V) 1 bin (with garbage bag) 1
Cooker(110V) 1 Basic lighting / PA (with microphone) 1
Screen 1 table 1
NB(for presentation, with wireless pointer) 1 110V socket 2
Please fill in the application form and send by May 24th via email: [email protected] For further detail, please contact Ms. Cyndi Hsu at 886-2-2725 5200#2871 .
Deadline: May 24, 2019
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Form 12: HOT PRODUCT UPDATES APPLICATION
Company
Name
Contact
Person
Name：
Tel：
Mobile：
E-mail： Booth No.:
Date
Please fill in the blank with numbers (from 1 to 3) according to your priority of preferred
date. If you like 6/19 the most, write 1 in its box,
□6/19(Wed) □6/20(Thu) □6/21(Fri) □6/22(Sat)
Spec. of your
product(s)
(within 300 words)
Plan of the
show
1. Do you Cook on the spot? □Yes □No
2. Do you have a Taste Test? □Yes □No
3. Do you have a Limited time sale? □Yes □No
If Yes，please clarify：
4. Do you have a Chef Cooking Show? □Yes □No
If Yes，please clarify：
(1)Name of the dish：
(2)Chef's name：
(3)Ingredients：
(4)Procedure：
(5)Taste test：□Yes□No
5. Others：
Prize Quiz
(Please provide 5 questions and 5 prizes for warming up.)
Question Answer
1.
2.
3.
4.
5. Please fill in the application form and send by May 24th via email: [email protected] For further detail, please contact Ms. Cyndi Hsu at 886-2-2725 5200#2871 Deadline: May 24, 2019
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Attachment 1 Support & Guidance of Online Fair Services
To provide better services, Food Taipei 2019 presents this online application system. To help you understand how the system works, here is a quick guide: ※ How to use the system?
1. Go to www.foodtaipei.com.tw and click “Exhibitor” 2. Click”My FOOD TAIPEI Login”. If you did not receive or forget the account/ password sent by the system,
please email Ms. Jasmine Suei at [email protected] for re-sending.
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3. If you have questions or do not know how to use, please click “Other Problems” or refer to the “Manual”. Again, if you did not receive or forget the account/ password sent by the system, please email Ms. Jasmine Suei at [email protected] for re-sending.
4. Click the item you like to add, verify or revise, do not forget to upload your company logo plus 5 product
images! It is free and can help boost your company image!
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