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The Fundamentals ofFederal Grant Writing
Friday, February 27, 20159:00 a.m. – 1:30 p.m. • Lower Dansbury
“How To” at ESU Grant Writing
Christina McDonald, Director
Office of Sponsored Projects and Research (OSPR)
Frequently Asked Questions1. Do I need to submit a grant individually or through the Office of
Sponsored Projects and Research?
2. How much time do you need to have the proposal go through the internal university process?
3. There is an internal review process?
4. Is ESU set up to submit a federal online proposal?
5. I am applying for a federal grant where I need to register my institution on grants.gov. Do you know if East Stroudsburg has been registered, already? If not, do you know ESU’s DUNS number? Also, is ESU registered with SAM?
6. Does the faculty member as PI and the institution both need registration in federal systems or is it just the institution for higher education?
Where do I begin?
1. You are not working alone, but within the university’s framework. OSPR is here to help you.
2. Contact your Office of Sponsored Projects and Research
Why?1. OSPR is the single point of contact representing the
university to outside funders.
2. OSPR helps you navigate the sometimes confusing, and frustrating, process of submitting a grant.
3. OSPR monitors for conflict and impact on ESU.
4. OSPR ensures compliance to federal, state and other regulations, avoiding penalties and legal problems.
5. OSPR consolidates information for reporting, and also helps you with recognition for your efforts. See: Tom LaDuke Story
ESU 10-Year External Grant Award History
Fiscal Year
Funds
Requested
Funds Awarded
Success RateFaculty
Staff
2004-2005
$14,618,532 $2,200,253 15% --
2005-2006
$20,150,162 $8,566,763 42.5% --
2006-2007
$49,027,977 $3,893,615 7.9% 50
2007-2008
$16,446,406 $5,098,064 30.9% 49
2008-2009
$22,300,390 $4,543,614 20.4% 131
2009-2010
$21,739,699 $3,399,767 15.6% 140
2010-2011
$6,477,055 $3,935,872 60.7% 116
2011-2012
$3,994,905 $2,798,109 70% 114
2012-2013 $2,551,784 $1,986,038
91% 27
2013-2014 $2,789,151$1,745,047
65% 30
TOTALS
$184,549,600 $45,092,486 39.6% avg. 657
Source: Funding Year in Review Booklets based on reports submitted to the State System of Higher Education
Funding Year in Review
PRE - AWARD
= all activity before a grant is awarded
Where do I Find Federal Grant Opportunities?1. ESU subscriptions:
•Grant Forward•The Foundation Center
2. Directly from Federal Agencies:
http://www.esu.edu/red/ospr/external_grants/finding_funding.cfm
3. Ask OSPR to help
Acronyms
FOA – Funding Opportunity AnnouncementCFP – Call for Proposals
RFP – Request for ProposalsPI – Primary Investigator
PD – Project DirectorCo-PI – Co Project Investigator
PROCESS1. Let OSPR know well in advance about your intention to apply for a
federal grant.
2. Inform OSPR about the specific Call for Proposals, Guidelines and Deadline.
3. Present a narrative and budget well in advance of the federal deadline for internal review.
1. OSPR reviews first. A dialogue ensues.2. The Provost and Vice President for Finance and Administration review and sign
4. Have all documents related to the proposal prepared in Word and sent to OSPR at least the day before OSPR submits.
5. OSPR will submit the proposal 1 – 2 days before the deadline.
6. Be available to clarify questions and to develop last minute materials, if necessary.
Pre-AwardFlowchart
http://www.esu.edu/red/ospr/
external_grants/
index.cfm
TIME
Internal Clearance FormBasic Data that is important:
• Timeframe of the grant• Project Abstract
• Amount requested
Items related to compliance and that affect the university budget:• Faculty Release time• Cost-sharing involved
• How much is the indirect rate that we can ask• Does this project involve human subjects?
Signatures:PI is responsible for getting signatures from the Chair and Dean
OSPR is responsible for the Provost and Ken Long.
Federal Grant Application
Federal Grant Application
Can be as many as 60-100 pages including attachments
Federal Grant Proposal Narrative
A. Significance (up to 20 points)
B. Quality of the Project Design (up to 30 points)
C. Adequacy of Resources (up to 15 points)
D. Quality of Project Personnel (up to 15 points)
E. Quality of the Project Evaluation (up to 20 points)
MAXIMUM OF 80 POINTS
Federal Grant Proposal Scoring
Excellent 16-20Good 11-15
Average 6-10Minimal 1-5
Not Addressed 0
POST - AWARD
= all activity after a grant is awarded
Typical Post-Award ActivityAward letter or ContractPost-award meetingGA appointmentsOther hires – HR requirementAdditional Compensation and related formsNCRTPurchasing
– Contracts– Consultant
Travel Requests and Reimbursement
October 2007 Grant writing workshop 1
CONTACT
Christina McDonaldOffice of Sponsored Projects and
422-7954