The how to portion

How to establish access to the online tour permits

Go towww.scouting.org

Click on LOG IN

If you are a first time user of www.scouting.org then you will need to create a new account by choosing this option and creating a unique username &

password.

Once you have chosen your username and password you

will be asked to enter your

full name email

address

You will also need to enter the Council name:GOLDEN EMPIRE COUNCIL SACRAMENTO CA #047

And your BSA ID#without this number you WILL NOT have access to The online tour permits. It is located at the bottom ofYour membership card & should look like this: (047 x xxxxxxxxx)

Signing in..IF YOU ALREADY HAVE A USERNAMD AND PASSWORD YOU CAN JUST SIGN IN BELOW..

If you have done everything correctly once you are at this screen, look on the left under “UNIT TOOLS” you should see

“TOUR PERMITS”

Online tour permit access has been given to ALL registered members of each unit with the exception of:

◊ Institutional Head (IH) ◊ Scout Parent (PS)

◊ Tiger Cub Adult Partner (AP)

In order to “CREATE” a permit you need to select the unit that you are registered with

(if you are registered in multiple units) and click on “CREATE”

Enter the name of the tourthen “CREATE PERMIT”

There will be a pop up box that says “ tour permit local” and tour name. All you do is click “OK” then you will be asked if you want to create this permit.

When entering the vehicleinformation it is not necessary toenter the vehicle information ofa parent that will be Transporting their own scout.

Once the information is enteredyou will not have to enter it

everytime you create a permit so it isadvisable to enter ALL vehicleinformation for the registeredmembers of the unit.

One thing to ALWAYSremember is each time you enter data and you save it click “UPDATE MY PERMIT”

DON’T FORGET UPDATE PERMIT

It is my recommendation that you enter all of the trained registered adults that are on your roster into the BSA training area of the permit. By doing this you will not have to try and locate someone that may have the specific training that you need to go on your outings. This also applies to the NON-BSA training.

FYI: YOUTH PROTECTION, CLIMB ON SAFELY, SAFE SWIM DEFENSE, & SAFETY AFLOAT EXPIRES EVERY 2 YEARS.

Step 1This is 1 of the MOST IMPORTANT steps in the Tour Permit

process.

In order to enter the necessary

Information regarding yourOuting you MUST 1st click on“EDIT TOUR INFORMATION”

Step 1 (cont)

This is the step where you enter All of the information pertaining to Your outing. The most common Mistake that most people make is Forgetting to check the “PARENTS APPROVAL BOX”

The only units that have outsideInsurance are the LDS units, as forthe traditional units the council provides for you guys so make surethat you check this box.

The earliest departure date shouldbe 2wks away from the date that thepermit is filed but things happenand that is not always the case. So

you can still file the permit if it is 2-3

days away.

Step 1 (cont)

Once you have entered all of the necessary information forthe outing click “SAVE”

REQUIRED LEADERSHIPEvery outing NEEDS a TOURLEADER (21+) & an ASSISTANT TOUR

LEADER. (18+) with 2 different emailAddresses. Click edit leadership Information to Begin entering their Information.

Step 2TRIP POLICY CERTIFICATION

Trip Policy Certifications:We agree to comply with thefollowing trip policies.  Please check each box toshow agreement with thepolicy and read the statements on Our Pledge of Performance

andTransportation Guidelines.  Youmay also click the links to viewand print the documents.  Oncethe boxes are checked to showyour agreement, click the Save button at the bottom of

the

page. DON’T FORGET UPDATE PERMIT

Step 3TRAVEL ITINERARY/VEHICLE SELECTION

Travel Itinerary: Make sure that you enter the primary mode of transportation If the scouts will be traveling with theirparents then there is no need to include Their information on the permit.

Vehicle ownership information:This is where all the vehicle information that you entered should appear. This is also where you select the drivers thatwill be transporting scouts in addition to their own.If there are several pages you will needto choose the page number in order to choose the additional drivers.

After making your vehicle selections make sure That you “SAVE TRANSPORTATION”Information

DON’T FORGET TO UPDATE PERMIT

Step 4SELECTING BSA & NON BSA TRAINING

Select BSA & NON-BSA Training:This is where you select themembers of your unit that have

therequired training for your specificactivity. Once you have made

yourSelection click “SAVE BSA TRAINING” & UPDATE MY PERMIT

FYI: Youth Protection & Hazardous

Weather training are REQUIRED on ALL activities.

Once you have entered ALL the information onyour permit then go to the top of the screen andclick “SUBMIT” if you have entered everythingcorrectly this is the only warning that you shouldhave. If there are other warnings then you mightwant to go back and fix those before you submitthe permit. Once those errors are fixed you can click on “OK”

After clicking “OK another box will appear asking “if you are ready to submit this permit” If you are then click “OK” and if there are some corrections that need to be made then click “CANCEL” and go back and make those corrections and repeat this last step.

CONGRATULATIONSYOU HAVE

SUBMITTED YOUR TOUR PEMIT!!!!

IF YOU HAVE FURTHER QUESTIONS GIVE ME CALL AT THE COUNCIL OFFICE M-F 9AM – 5PMLACRISHA (916) 929-1417 OR (800) 427-1417