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The Insight USLC SLAM CONFERENCE 2015Following the success of the Software Licensing and Asset Management Conferences in 2013 & 2014, the University Software Licensing Community, with the support of QUDIT and CAUDIT will again be running this event in 2015. The theme this year is Managing Software Assets: Build, Buy or Subscribe! It will be held in Brisbane at the Ship Inn, South Bank campus, Griffith University on Tuesday, Wednesday & Thursday, 6-8 October 2015.
The USLC is hosting this conference and inviting key decision makers from software licensing, procurement and asset management areas representing their Universities from across Australia and New Zealand to participate in this hands-on event.
The main focus will be on investigating licensing solutions suitable for today’s academic environment of research, teaching and administration, with the challenges of site licensing and subscriptions, personally owned devices, and mobility all impacting on software asset management.
Conference attendees will share their experiences with; and discuss trends and emerging solutions to:
Software Licensing as a Service Cloud licensing and subscription management, Microsoft, Adobe Future software licensing for devices and users Contract and asset management Collaborative procurement opportunities
Also included during the three days will be: A vendor/sponsor free first day including a CAUDIT Strategic Procurement
Update, a USLC Community of Practice workshop and Software Licensing Futures session.
Reseller involvement – Insight, Hearne Scientific Software, Software One & other supporter sponsors.
Sessions focused on Asset Management systems, Software Licensing as a Service, Contract Management (Performance and Vendor Engagement)
The facilitated sessions will include Expert Panels and Case Studies where University staff will discuss their implemented solutions and the attendees in groups will discuss and develop best practice guides and investigate the issues and challenges for the future.
Industry keynote presentations which will focus on new and emerging technologies with respect to software licensing solutions and the implications for the university environment.
The conference will commence on Tuesday afternoon (6th Oct) with a CAUDIT Strategic Procurement update from Steve Johnston, a Community of Practice discussion and round table workshop session. A QUDIT sponsored Conference Reception at the Ship Inn will be held, starting at 6:30pm and afterwards the delegates are free to arrange their own entertainment.
Day 2, Wednesday 7th will begin with a Conference Welcome and opening keynote followed by a mixture of relevant presentations, panel sessions and case studies.A conference dinner will be hosted by Hearne Software at The Shore on Wednesday evening to enable further networking for the attendees.
Day 3, Thursday 8th will continue the conference theme with a mixture of keynotes, presentations and the Great Debate, before closing at 3:30pm.
The Ship Inn is providing all the day catering (sponsored by SoftwareOne) so please
CONFERENCESPONSORS
NAMING RIGHTS
WELCOME RECEPTION
DINNER
HOSPITALITY
SUPPORTERS
THE INSIGHT USLC SLAM CONFERENCE 2015 1
let the conference organizer know if you have any dietary requirements. For the coffee challenged a Barista will be available during the conference and between the accommodation and the conference centre is an amazing number of cafes, food outlets and shops at Southbank parklands.
To encourage attendance from universities around Australia, the Early-Bird full registration fee is $155 plus GST. However the venue has a defined capacity, so attendee numbers are limited and early registration is recommended.
Conference Program at 18th July 2015
Day 1 – Tuesday 6 October 201512:30pm Registration
1:00pm Workshop Welcome & Housekeeping (Chair USLC)
1:15pm CAUDIT Procurement Update - Steve Johnston, Director Strategic Procurement, CAUDIT
2:00pm CAUDIT Community of Practice - Introductions & Governance – Chair, USLC & Steve Johnston, Director Strategic Procurement, CAUDIT
3:00pm Afternoon Tea
3:30pm Conference Session 1 – Software Licensing as a Service
5:00pm Close Day 1 – Time to check in, change and come back!
6:30pm QUDIT Conference Reception at Ship Inn – Sponsored by QUDIT
Day 2 – Wednesday 7 October 201508:30am Registration
9:00am Introduction & Housekeeping (Chair USLC)
9:10am Welcome & Opening (Major Sponsor - Insight)
9:20am Opening KeyNote – SAM in the Enterprise -
10:00am Vendor Presentation Slot – Software Licence Asset Management –Strategies & Licence Optimization –
10:30am Morning Tea
11:00am Presentation – Contract Management -
11:30am Conference Session 2 – Panel - Who does Contract management?12:30pm Lunch – Sponsored by SoftwareOne
1:15pm Presentation – Asset Management
1:45pm Conference Session 3 – Panel – Who does Asset management?
2:45pm Afternoon Tea
3:00pm Presentation – Contract Solutions
3:30pm Conference Session 4 – Panel - Contract Registers
4:30pm Vendor Keynote Presentation Slot
5.00pm Close Day 1 – Time to check in or stroll around Southbank
6.30pm Dinner at The Shore Restaurant– Sponsored by Hearne Scientific
Day 3 – Thursday 8 October 20158.45am Housekeeping and Introduction
9:00am Keynote - Title - Person.
9:30am Conference Session 5 - Future Licensing – Devices versus Users10.30am Morning Tea
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10:45amConference Session 6 – The Great Debate Revisited - “Should the University commit money and resources to centralize software asset management?
11:45am Presentation – Category Management – The Role of Finance
12:00pm Vendor Keynote Presentation Slot – 12.30pm Lunch - Sponsored by SoftwareOne
1.30pm Conference Session 7 – Use It or Lose It
2:30pm Closing KeyNote - Title- Presenter
3:00pm Conference Summary & Close - Actions to Take Home
3.30pm Afternoon Tea
That’s all folks – Don’t forget your feedback survey!
WhenTuesday 6 October, 1:00pm – 5:00pm; QUDIT Welcome Reception 6:30pm – for University delegates only Wednesday 7 October, 9:00am – 5:00pm; Conference Dinner starting at 6:30pmThursday 8 October, 9:00am – 3:30pm(times subject to change and will be confirmed prior to conference commencing)
WhereConference Room, Level 2, Building S06 (Ship Inn), South Bank campus, Griffith University
Registrationfrom 12.30pm, Tuesday 6 October 2015
TransportThe South Bank campus of Griffith University is within walking distance from the Brisbane CBD (Victoria Bridge or Goodwill Bridge) and is easily accessible by extensive bus, train, ferry and CityCat services. To plan your public transport trip visit the TransLink website translink.com.au
Paid parking is available in the South Bank Parklands, Brisbane Convention and Exhibition Centre and QPAC parking stations.
CostEarly bird registration - $155 plus GST per personincludes afternoon tea and Welcome Reception on Tuesday; morning and afternoon tea, lunch and the Conference dinner on Wednesday; and morning and afternoon tea and lunch on Thursday.
QUDIT Special SubsidyQUDIT will provide a subsidy for travel and accommodation of up to $500 per attendee, for up to two delegates per member organisations. Member organisations are listed here. Subsidies are not provided for non-member organisations.
TravelAttendees will be responsible for their own travel arrangements.
AccommodationOnly a small number of rooms have been secured at Rydges South Bank this year as it is very heavily booked for another conference. We can also offer delegates alternative accommodation at The Sebel South Brisbane.
RYDGES SOUTH BANK QUEEN ROOM - $229 per night (room only). Buffet breakfast is offered at special price of $30 (usually $39)
THE INSIGHT USLC SLAM CONFERENCE 2015 3
THE SEBEL SOUTH BRISBANE ONE BEDROOM QUEEN APARTMENT- $179 per night. Please note this hotel has no restaurant or café on the premises, but there are several located nearby
These special rates apply only if booked through the conference organiser. Please DO NOT contact the hotel direct if you would like to take advantage of this special rate. If you require us to book accommodation on your behalf, you will need to provide ones night’s accommodation in order to secure your booking. You are able to select your accommodation as part of your registration process.
RSVPTuesday, 29 September 2015
To RegisterPlease go to our online registration form to register.
EnquiriesDebra - [email protected] or phone +61 7 3389 3525.
Places are limited so please register early to avoid disappointment.Refunds and Cancellation:A full refund will be given for conference cancellations received prior to Friday 2 October 2015. Cancellations after this date will not be refunded; however, delegates may nominate a substitute in their place. Refunds or credits will not be given for failure to attend, late arrival or early departure. All refund requests MUST be in writing and received by the conference organisers prior to Friday 2 October 2015. Please note: Accommodation cancellations must be received in writing and cancellation fees are at the hotel’s discretion depending on date of cancellation. Cancellations received after the 6 September and no shows may incur a cancellation charge equal to the entire stay’s accommodation rate.
All refund requests will be processed after the conclusion of the conference.
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INFORMATION ABOUT THE UNIVERSITY SOFTWARE LICENSING COMMUNITY (USLC)
Over 16 years ago the Brisbane Universities decided to pool their skills, knowledge and influence by combining their purchasing power to take on the software vendors. The intention was to provide a forum where software licensing representatives (Mark Noonan@Griffith, Gabe Allom@QUT and Graeme McCowie@UQ) could network and exchange information beneficial to their organisations as they sought to improve the negotiations and contracts for ICT software licensing arrangements for their respective institutions.
This collaboration has matured through mutual cooperation and trust into a successful endeavour with participating Universities benefiting by achieving superior licensing agreements, pricing, terms and conditions. The Microsoft Campus subscription agreement provided the original impetus and now USLC is a well recognised group when it comes to software vendors wanting to negotiate with the tertiary education sector.
Conference presentations (SPUSC and Educause) raised the profile of the group with many universities across Australia joining the group and participating in activities. USLC also has links to the US Software Licensing group. USLC has a group email address that can be posted to. It has a google site which has managed access which can granted upon request. https://sites.google.com/site/uslcaustraliaThe above site has the meeting minutes, agendas, action items and lots more. USLC has regular meetings every 2 months (2nd Friday of odd numbered months) using Zoom hosted by CAUDIT.
Now with CAUDIT Strategic Procurement support through Steve Johnston, USLC can provide key licensing information to its members. A USLC nominee sits on the CAUDIT Strategic Procurement Advisory Committee (SPAC) and provides a formal avenue for reporting and recommending software licensing offers and issues. USLC is also part of CAUDIT’s Community of Practice. https://www.caudit.edu.au/uslc
We have vendors and resellers present new licence offerings, new contract deals and product updates to the group as the forum allows them to present their products effectively to the key licensing staff. The strength of the USLC is the ability to negotiate contracts as a group, state or nationally. USLC has run its own tenders through a lead university and provides support and critical feedback to CAUDIT led negotiations.
The group has had major successes in negotiations for Microsoft, Adobe, Macromedia, Symantec, VMWare and many other licences. These negotiations have resulted in lower bulk pricing for the group members (Microsoft Campus), improved licensing conditions and a larger range of products offered (Adobe, VMWare), and developing improved site licence terms and conditions which help reduce costs. (SPSS, MatLab)
There are also non-cost saving advantages achieved by USLC that include successfully implementing processes used by other members and developing new ideas into practices through investigating whole of group requirements, reducing the demographic impact to non capital city universities by providing group access to knowledge, resources, discussions and presentations therefore benefiting all Universities and providing the ability to simplify negotiations and modify agreements to suit higher education needs. The USLC provides networking opportunities for licensing staff to discuss offers, issues and opportunities with like-minded staff of other Universities.
As a CAUDIT Community of Practice, we have extended our invitation to members and contributors from all Australian and New Zealand Universities and other CAUDIT members.
The USLC has an executive group with Jeff Stafford (Chair) and Mark Noonan (Deputy Chair), Yvonne Hallaran (Secretary), Kerrie-Ann Maidens and Kevin Palmer (General Members) and they currently lead a group of over 50 members.
Contact Details
Jeff Stafford, Team Leader - Software Services, Griffith UniversityPhone: +61 (0)7 3735 5375 Mobile: 0408 57 32 57 email: [email protected]
Mark Noonan, Manager – IT Procurement, Queensland University of TechnologyPhone: +61 (0) 7 3138 4356 Mobile: 0403 073637 email: [email protected]
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