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The Interagency Electronic The Interagency Electronic Reporting System (IERS) in AlaskaReporting System (IERS) in Alaska
Jennifer MondragonJennifer MondragonAlaska Regional Office, Juneau AKAlaska Regional Office, Juneau AK
InteragencyInteragency• Alaska Dept. of Fish & Game: Alaska Dept. of Fish & Game: Gail SmithGail Smith
• IPHC: IPHC: Heather GilroyHeather Gilroy
• NMFS - Alaska RegionNMFS - Alaska Region• Sustainable Fisheries:Sustainable Fisheries: Jennifer MondragonJennifer Mondragon• Restricted Access Management:Restricted Access Management: Jessie Jessie
GharrettGharrett
International Pacific
Halibut Commission
International Pacific
Halibut Commission
User
NOAA Fisheries - SF ADFG
IPHC
NOAA Fisheries – RAM
Commercial Fisheries Catch ReportingCommercial Fisheries Catch Reporting
User
NOAA Fisheries - SF ADFG
IPHC
NOAA Fisheries – RAM
Web based reporting:• Quota management• Transfers• Coops• Must be in ‘real time’!
via email (eLog):• Groundfish inseason management• catch & production• Can’t afford delay for manual entry
Commercial Fisheries Catch ReportingCommercial Fisheries Catch Reporting
Interagency Electronic Reporting
User
NOAA Fisheries - SF
ADFG
NOAA Fisheries – RAM
IPHC
eLandings Project GoalseLandings Project Goals• Provide fishery managers with more timely Provide fishery managers with more timely
and accurate catch statisticsand accurate catch statistics• Improve efficiency of reporting for industryImprove efficiency of reporting for industry
– Reduce redundant reportingReduce redundant reporting– One time data entry One time data entry – Immediate data validation and feedbackImmediate data validation and feedback
• Reduce data entry burden on agenciesReduce data entry burden on agencies– Reduced data entry volumeReduced data entry volume– One time data entry for paper reportsOne time data entry for paper reports– Reduced correctionsReduced corrections
• Facilitate quota managementFacilitate quota management• Provide documentation of reporting lifecycleProvide documentation of reporting lifecycle
– Signed paper documentsSigned paper documents– Change tracking across reporting lifecycleChange tracking across reporting lifecycle
• One-time data entry to all agencies One-time data entry to all agencies • Electronic reporting for all fisheries: Electronic reporting for all fisheries: catch & productioncatch & production
• Shoreside processorsShoreside processors• At-sea fleetAt-sea fleet
• Catcher processorsCatcher processors• MothershipsMotherships
• TendersTenders
• Paperless system Paperless system • Electronic signaturesElectronic signatures• Bar-coded permit cardsBar-coded permit cards• Electronic quota managementElectronic quota management
• Improve data qualityImprove data quality• Timely, trip-based commercial catch statisticsTimely, trip-based commercial catch statistics• Consider business constraints of industryConsider business constraints of industry
GoalsGoals
Alaskan FisheriesAlaskan Fisheries
• Large, diverse fisheries Large, diverse fisheries with complex with complex management authoritiesmanagement authorities– Crab Crab – HalibutHalibut– GroundfishGroundfish– ShellfishShellfish– SalmonSalmon– HerringHerring– …….. etc.. etc
• Complex management Complex management programsprograms
– Limited entry fisheriesLimited entry fisheries– Individual Fishing Quota Individual Fishing Quota
programs (IFQ)programs (IFQ)– Individual Processor Quota Individual Processor Quota
(IPQ)(IPQ)– Community Development Community Development
Quotas (CDQ)Quotas (CDQ)– Fixed harvest limits (TAC or Fixed harvest limits (TAC or
GHL)GHL)
• Multi-agency license/permit requirementsMulti-agency license/permit requirements
• Real time data collection needed for quota Real time data collection needed for quota
• Large diversity in industryLarge diversity in industry
• Fishing and processing in remote areasFishing and processing in remote areas
Alaskan FisheriesAlaskan Fisheries
Interagency Electronic ReportingInteragency Electronic Reporting
New data collection approachNew data collection approach
Initial Technology ScopingInitial Technology Scoping
• Web systemWeb system access through browser, no setupaccess through browser, no setup instant error checksinstant error checks
• Web reporting technologiesWeb reporting technologies Oracle FormsOracle Forms
• reported to be slowreported to be slow
• high Oracle licensing feeshigh Oracle licensing fees
Java Java • ““thin-client” formatthin-client” format
• acceptable speed across Alaska (minimal graphics)acceptable speed across Alaska (minimal graphics)
• open-sourceopen-source
• Desktop application & emailDesktop application & email installation (one-time)installation (one-time) must submit and receive emailmust submit and receive email zip or file attachmentzip or file attachment upload of fish ticket numbersupload of fish ticket numbers validation & error checkingvalidation & error checking
• Manual landingsManual landings agency data entryagency data entry central location to handle manual submissionscentral location to handle manual submissions
Initial Technology ScopingInitial Technology Scoping
Interagency Electronic ReportingInteragency Electronic ReportingProgram ComponentsProgram Components
Website“eLandings”
Processor Desktop (at-sea fleet)
Agency Interface
review & edit data
Interagency Database
Email attachmentWeb service
Web session
TechnologiesTechnologies
• XML files throughoutXML files throughout– Import of Processor produced filesImport of Processor produced files– Clients to ServerClients to Server– Email data exchangeEmail data exchange– Repository to agency system of recordRepository to agency system of record
• XML allows disparate technologies at XML allows disparate technologies at different agencies and processors to different agencies and processors to interoperateinteroperate
• Web ServicesWeb Services• Java – Desktop, Servlets, backend ServerJava – Desktop, Servlets, backend Server• Open Source ToolsOpen Source Tools
– JBoss, IText, Axis, JAXB, JUnitJBoss, IText, Axis, JAXB, JUnit
Output to UsersOutput to Users
• Fish ticket – PDF paper printoutFish ticket – PDF paper printout
• IFQ receipt/report – PDF printoutIFQ receipt/report – PDF printout
• Searches on account by processor of Searches on account by processor of submitted landingssubmitted landings
– Primary usersPrimary users– Limited usersLimited users
• XML (Extensible markup language)XML (Extensible markup language)
Output to Agency StaffOutput to Agency Staff
• Agency Desktop- by landingAgency Desktop- by landing
• SQL in databaseSQL in database
• Export to legacy agency databasesExport to legacy agency databases
User
NOAA Fisheries - SF
ADFG
NOAA Fisheries – RAM
IPHC
Gulf of Alaska
Bering Sea
Alaska
ImplementationImplementation
3 - Statewide Shellfish4 - Salmon and herring
1 - Rationalized Crab Fisheries
2 - Groundfish in the Bering Seaand Gulf of Alaska
manual landing via FAX
0
100
200
300
400
500
600
Nu
mb
er
Cra
b L
an
din
gs
Rep
ort
s
2006
elandings
Year
86.5%
Electronic “Success” Rate for IFQ Crab Electronic “Success” Rate for IFQ Crab
Example Causes for manual landingExample Causes for manual landing
• Rationalized Crab Program: new, Rationalized Crab Program: new, complex business rulescomplex business rules
• Permit stacking not anticipatedPermit stacking not anticipated– e.g. 9 IFQ permits & 14 stat areas = 126 e.g. 9 IFQ permits & 14 stat areas = 126
lineslines
• Refresh of CFEC permits not timelyRefresh of CFEC permits not timely• Complex business rules and validation Complex business rules and validation
create some inflexibility for the end usercreate some inflexibility for the end user
0
20
40
60
80
100
A B C D E F G H I J K L M N
Web ApplicationWeb Application
Manual
Electronic87%
47%
83%
86%
Cou
nt o
f La
ndin
gs
Shore-side Processor
89% electronic landings96% 99%
82%
Processor WorkstationProcessor Workstation
0
5
10
15
20
25
30
Manual
Web
23%
54%
80%
62%
Cou
nt
Catcher Processor or Floating Processor
A B C D E F G H
63% electronic landings
2007
manual landing via FAX
0
100
200
300
400
500
600
Nu
mb
er
Cra
b L
an
din
gs
Rep
ort
s
2006
elandings
Year
86.5% 95.7%
Electronic “Success” Rate for IFQ Crab Electronic “Success” Rate for IFQ Crab
Continuing ChallengesContinuing Challenges• 24/7 internet reporting requires agency support24/7 internet reporting requires agency support
• ‘‘Agile Programming’ Agile Programming’ – flexible development – test, training, flexible development – test, training,
developmentdevelopment– requires significant resources for application requires significant resources for application
testing, testing, testing…. & more testingtesting, testing, testing…. & more testing– difficult to update Processor Workstationdifficult to update Processor Workstation– Coordination of program with industryCoordination of program with industry
• Agency coordinationAgency coordination– Vital for success!Vital for success!– Significantly increases the workloadSignificantly increases the workload– Identifying short & long term staff resources critical to avoid Identifying short & long term staff resources critical to avoid
burnout.burnout.
• Coordination of program with oversight authoritiesCoordination of program with oversight authorities– Board of FishBoard of Fish– North Pacific Fishery Management CouncilNorth Pacific Fishery Management Council– International Pacific Halibut CommissionInternational Pacific Halibut Commission
• Development of increasingly complex entitlement programsDevelopment of increasingly complex entitlement programs
Continuing ChallengesContinuing Challenges
Lessons LearnedLessons Learned
• Interagency Electronic Reporting System: Interagency Electronic Reporting System: complex and ambitiouscomplex and ambitious
• Rationalized Crab : complex irrespective of Rationalized Crab : complex irrespective of reporting platformreporting platform
• Patience required on all sidesPatience required on all sides • Good relationships with industry Good relationships with industry
facilitates feedbackfacilitates feedback
Groundfish & Halibut IFQ Groundfish & Halibut IFQ ImplementationImplementation
Guy Becken
• Begin spring 2006 Begin spring 2006 (voluntary)(voluntary)
• Incremental Incremental implementationimplementation
• Mandatory in 2007Mandatory in 2007
Thanks!Thanks!
ADF&G: Martina Kallenberger, Kamala Caroll, Lynn Mattes, Krista Milani, Barbi Failor, Kimberly Phillips, Mo Lambden, Donna Kriegh, Rebecca Knight
IPHC: Lara Hutton, Aregash Tesfatsion, Tom Kong, Huyen Tran, Afshin Taheri
NMFS: Jennifer Watson, Patty Britza, Alexander Kotlarov, Mindy Jones