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The Interdepartmental Science Students’ Society

Council Meeting

Agenda

6:15PM

January 16th, 2014

CCIS 1-033

Attendance

Executives: Fahim Rahman, Colin Andrews, Betty Wang, Albert Vu

Councillors: James Hwang, Evan Sande, Harman Khinda, Arsalan Ahmed, Sayeed Devraj-

Kizuk, JeeSu Suh

Other:

Chairperson: Sayeed Devraj-Kizuk

Minutes: Betty Wang

1. Call to order

Meeting called to order at 6:16 PM.

2. Approval of minutes

Motion to approve the minutes of the last Council meeting of Jan 9th, 2014, as written.

Sayeed/Arsalan Motion carried 6/0/0.

3. Approval of agenda

Motion to approve the agenda below, as written. Sayeed/James Motion carried 6/0/0.

4. Adjournment

Motion to adjourn the meeting at 7:45. Sayeed/Arsalan Motion carried 6/0/0.

5. Presentations

6. Executive Reports

1. President, Shauna Regan

a. Internal Relations

i. Christmas party was great. I’ll bring the last two presents and

polaroids on Tuesday so if you didn’t get your present go there. The

monthly challenge has been posted on Internal, team captains get out

there and motivate your people. Also, the Monthly 2T1L is up!

b. CO

i. Survey for athletics was sent to Directors by Albert, check it out and

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give Victor your feedback.

ii. Arsalan’s proposal for a video ISSS Intro Package is here. The idea is to

facilitate transition for Directors who don’t need to know enough

about the ISSS to justify reading all of the wiki but need to know

enough to communicate it to Directors. Only one of the videos would

have to be retaped each year.

c. SAGM

i. Jenna ordered food again, we’re only getting lasanga because the chili

didn’t go very well last year. I’m going to buy drinks over the weekend

and go grab some prizes. James and Dawson were awesome and put

up all the posters. I’m going to put out the handbills tomorrow by the

microwave. FYI, we cannot use vistaprint to print banners because

they only accept online files and nothing at a high enough quality for

us to use. The design directors spent a long time trying to adjust the

quality, file format, and dimensions of the posters to fit their

requirements but couldn’t.

ii. Invites for SAGM and marketing requests have been sent out.

d. PD Advertisement

i. PD Advertisement has been printed and soon I’ll be asking Dawson to

create posts with the suggestions for conferences. Posters will be put

up a few for the next few weeks.

e. Faculty Stuff

i. Having an introductory meeting with Kelly Park on Friday to talk to

her about what the ISSS is/does, etc. She will be attending the January

30th Council Meeting to meet you all. We will have a discussion about

Student Life and IIP initiatives and her personal goals.

ii. Meeting with Dr. Schaeffer on Thursday I’ll Sayeed and oral update if I

have the time prior to the meeting.

f. Personal

i. Sorry that I cannot attend this meeting, I tried to reschedule my

appointment but I couldn’t find a good time that worked. If you can

email me questions that you have by Wednesday night or Thursday

morning I can find time throughout the day to answer them. Of course

though, you can always email me!

2. Vice President Academic, Fahim Rahman

a. Academic Advocacy

i. The Academic Advocacy Team had an Arts and Crafts session this

Monday to prepare decorations for IAN. I hope you’ll all be able to join

us on Feb 6th at the Faculty Club for the ceremony and celebration.

ii. The event has been approved by Lana Cuthbertson in event risk

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management, and Melissa has prepared the script for the ceremony.

b. CourseTree

i. Dylan and I did a minor review of what advISSS entailed from 2011 -

2012, when Dustin and Paige were on the project. I don’t think we’ve

agreed on a CourseTree end goal, but we’re going forward with the

project and data we have so far, while planning later expansion.

c. Mini Study Groups

i. The online registration for MSGs has been updated for Winter 2014

and is now live. Marketing has begun to let students know they can

sign up for an MSG in introductory and select 200 level courses.

www.isss.ca/msg

d. Professional Development

i. Sandy and I have been keeping track of Discover Science responses,

and we’ve also invited a number of hiring bodies not directly affiliated

with the University, such as those that offer IIP positions.

ii. I’m working on another two research groups to tour in Physics and

Psychology. In case we get closer to the event and are still awaiting

responses, I may double up on a Department.

iii. Conference*

e. Research

i. I finally got in touch with the Registrar’s Office to put in a request for

information Shireen will need for her research, as well as historical

data about the Faculty of Science such as admissions averages.

ii. Sayeed has outlined what he’d like to cover for the student awareness

event, and we’ll be working with Faculty members to pull this off.

f. Student Representation

i. Matt and I haven’t received any applications for ETAC this term, so

we’ll be requesting that two members from Council apply. See the

discussion in New Business.

g. Lab Experience Committee

i. Dr. Loppnow and I will be hosting two town halls for students-at-large

to offer feedback on the committee report. The tentative dates are

Tuesday, January 28th at 5 pm and Friday, January 31st at 12 pm.

ii. Please pass on the message to any Science students you know. I’d be

glad to see Council and Exec attend the town halls.

h. Faculty of Science

i. I spoke with Faculty members in Biology, Chemistry and Psychology

on Mini Study Groups and Professional Development mainly, as well

as Department-specific topics like programs and courses.

i. Budget Cuts

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i. A new memo was released in November regarding changes to the

graduate student program:

http://whithertheuofa.blogspot.ca/2014/01/faculty-of-science-to-

cut-grad.html. We’ll await details for the undergraduate program(s),

though they are starting to be released from Departments.

j. Students’ Union

i. At COFA AWG, we discussed*

k. Misc

i. I attended the Constitutional Review Committee meeting, alongside a

few other meetings with Directors, CAPS and URi. I had a lot of fun at

the ISSSmas/Internal party, and am looking forward to SAGM.

3. Vice President Administration and Finance, Albert Vu

a. SCI 5

i. We received $20 500 from SU for the Fall SCI 5 money! Largest

cheque I’ve ever had the pleasure of handling.

b. Cheque

i. I’m still waiting for the new shipment of cheques as of today,

hopefully they’ll be here by the end of this week. If anyone comes to

the office asking for a cheque for athletics or scholarships, tell them

we will email them when their cheque is ready.

c. External Relations

i. Crystal is writing up a general letter which will be given to potential

sponsors for next year’s discount card. She will be going to

restaurants and retailers in person to give out the letters, which

hopefully will improve our chances of getting a positive response (it’s

harder for them to ignore a sponsorship request if we show up in

person!). I may be asking Council for help once Crystal is ready to

distribute the letters.

d. Web

i. David has been working on some updates to the website as well as

fielding requests from Exec/Council/Directors. We’re going to try

adding maps of all the locker areas on the website, to help people find

their lockers before/after renting and to reduce confusion.

ii. Following up on a discussion we had a few months ago regarding the

ISSS Internal revamp, I’m wondering how we could integrate forums

and whether or not it would be useful to us. See New Business.

e. Printer

i. The black toner in the printer seems to be faulty - things that are

supposed to be black come out a faded grey, and shaking the cartridge

doesn’t seem to help anymore. Robin is going to order another set of

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toner to replace the faulty one, but we’ll need money. See New

Business.

4. Vice President Community, Victoria Pham

a. Director Meetings

1. Met with all my directors 1-on-1 to discuss outline for the rest

of term and get them aware of what they need to do till March.

ii. Design

1. Follow through with SW posters. All major requests for the

year are pretty much done, some smaller ones may arise (VAP)

but will be easily handled.

iii. PRT

1. Class talks focus will be SW, MSG, Grants and will be also given

out via Powerpoint slides sent to the profs by JeeSu.

iv. Volunteers

1. Biggest thing is the VAP in March, last I heard ~4 volunteers

have signed up this term for recruitment. Interviews/training

for volunteers will likely be weekend of Jan 18-19 or Monday

the 20th.

v. COSSA

1. Last granting deadline on Feb 28th

2. Before that will be the second general COSSA meeting on Feb

10 (or during that week)

vi. Marketing

1. Keep up with SW marketing demands is the biggest task. After

that are things like Grants, volunteers.

b. Clothing Update

i. Contacted Elizabeth about the jackets from last meeting. They’ll cost

$62.15 each, which includes all the embroidery. Price is up a bit, I

think because of merchandise increases (costs for production have

maybe increased). I’ll put together an order spreadsheet and circulate

next week.

c. Online Forms Update

i. Tried to work out the Bearsden system alone, and I lost the form I

made somewhere in cyberspace… will have to contact Eric from SGS

sometime this week to get that figured out.

d. Other - I need a break from all things ISSS-related soon.

5. Vice President Programming, Betty Wang

a. Science Week

i. Dewey’s booking has been changed so we have the front room + stage

equipment, and we shall pay for pool by the hour.

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ii. Grand prize for the SW draw is now an iPad mini, rather than just any

old boring tablet. The price difference is no more than $20, so we will

not be over budget by any means.

iii. Volunteer sign-ups have been made, please tell your directors to help

out!!

iv. Posters are printed and shall be put up at various times throughout

the next few weeks, smile every time you see them, they’re awesome

and colorful and make me very happy.

v. Conference: I now have one opening speaker, one keynote speaker,

and two confirmed panelists (Dr. Richard Dixon and Dr. Glenn

Griener), so I am less stressed, hopefully we’ll get one or two more

panelists, but at least now we have enough to make a conference out

of it!

vi. Fac-Off: registration has started, please tell your friends!

vii. New potential SW event: COSSA Fair, ask me about it if you’re

interested. It should be relatively easy to organize, and we can

showcase our COSSA groups + any other science-related student

groups interested in attending.

b. Personal

i. I feel a little less stressed about Science Week now. Thanks for

everyone’s help, really, people have been responding my emails

promptly (not sure if that’s because they know I’m stressed or just a

random stroke of luck) but that’s been making me quite happy.

ii. The Christmas party was pretty sweet. I shall find a happy home for

the polaroid pictures we took, I know I’m a hipster =)

6. Vice President Services, Colin Andrews

a. Microwaves - I ended up buying 5 microwaves at Wal-Mart last night.

Despite the issues I had with them over the break and cancelling our order

the price was too good to not buy from them. They were $38 each and I

bought 5 of them. We have already mapped out locations. In the morning I

will be going to the Westmount Wal-Mart because it said they had stands in

stock there. Wish me luck!

b. Lockers - I think I have said this before but Jenaya has been amazing. She has

organized everything so well that we are well below the number of problems

faced by last year’s DLR and VPS even though our sales are higher. I am just

waiting on a cheque from Albert to give revenue to the Department of Math

and Statistical Sciences for summer and fall rentals. I will let you know the

amount when we have it tallied.

c. UBS - The used book sale is going as well as expected with the low number of

books we started off with. Unfortunately the response from the community

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seemed lower this semester probably because last time first year’s knew

about the sale from orientation. There are also a few councillors who haven’t

signed up for their shifts. Thanks to everyone who has helped out these past

few days going above and beyond what was required of you.

d. Handbook - Over the break I discussed the contract with CU advertising to

see if they would be willing to sign an identical contract with a $5000

guarantee again. They will not be entering a contract with us this year as

they don’t feel they can generate that amount of revenue for us and will not

profit. We will have to discuss to see whether we think going with SU next

year is a more feasible option if I am unable to generate enough revenue with

Crystal and Cynthia’s help.

7. Question Period [6:23 PM]

1. JeeSu to VPS: If we went with SU for handbook, what does that mean for the design

and the content that we can put in it?

a. Colin: I’d have to check with Nigel, he’s the SU handbook coordinator.

Chances are the cover wouldn’t be designed by us, but we could buy a few

pages on the front, at a price. The design wouldn’t be ours, and the book

would be thicker since we’ll be purchasing additional pages, but that’s about

it.

b. Albert: When do we have to decide?

c. Colin: June 30th I think. Next VPS’ term. We’ll start to design the content

regardless, and Cynthia will be doing that. Money and stuff can be decided

next year.

2. JeeSu to VPAF: Would it be feasible to buy a stock of toner/printer supplies in

advance and not have to approve money for each individual occasion? (The quality

of printing could also be maintained.)

a. Albert: Could be. We approved $600 in the base budget for printing, which

covers everything. We usually just get individual orders from eBay, each at a

different cost, but we could try to get bulk (at the beginning of the year). But

it might not be good quality, since they’re not popular brands.

b. JeeSu: Is it better to approve the money in bulk?

c. Albert: I’m only approving more money this meeting is because we might go

over budget.

3. JeeSu to VPA: What is advISSS and how does it relate to CourseTree?

a. Fahim: Course commenting website, not only ‘rating’. However, the issues

are that courses are usually connected to the prof in charge, so there are

some opposition from the faculty to us doing this. We had a beta version, but

when the portfolio transferred to me, it was discontinued.

4. Sayeed to VPA: How will we let students-at-large know about these town halls?

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a. Fahim: Don't have a definite answer. Class talks is probably not feasible.

Dawson will help me poster, and the design request is submitted.

5. Fahim to Harman: Is BYCTW getting in your way of SW work?

a. Harman: not really, science week will probably getting busier, but for now

it’s okay.

6. Sayeed to VPS: Are you bringing me to work?

a. Colin: I’ll forward you emails right now.

7. VPA to Council: How do you get tables?

a. Betty: FoS has 10, we have 2. Good luck with the rest.

b. JeeSu: check with other FA’s?

c. Arsalan: HUB rents them for $10/table.

d. Sayeed: Are those for rental, as in we can remove them from HUB?

e. Arsalan: Yes, we can remove them and move them to CCIS or wherever.

f. Sayeed: I meant if it includes the space…

g. Arsalan: Nope, don’t think so.

8. Old Business

1.

9. New Business [6:31 PM]

1. Motion to excuse Shauna’s absence from today’s Council meeting. Albert/James.

Motion carried 6/0/0.

a. Albert: Shauna’s at the bank and she couldn’t reschedule.

b. JeeSu: Is this excuse legitimate according to the PM?

c. Colin: You guys should know this.

d. JeeSu: I don’t think this is, but if she tried to reschedule it then…

e. James: Was there written notification? Reason why?

f. Albert: She tried to reschedule but they couldn’t, and this was the only time

that worked for her.

2. Discussion on Informational Videos, Arsalan

a. Arsalan: For my directorship, I think it’s important that we make info videos

for new councillors coming into the ISSS, so that all the info is packaged

nicely into a video, and not into a life-less 30-page document. I’m thinking of

putting together a video that would be around 20 minutes, so you can learn

everything about the ISSS in a short amount of time. I made a sample video

with Locker Rentals, with the entire locker rentals procedures, and the whole

thing was demonstrated within 90 seconds. You guys will be able to look at it

later.

b. JeeSu: Directors can look too right?

c. Arsalan: Yeah, them too. I will email the link to everyone so you guys can all

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take a look. I tried to categorized the videos. It’s just a basic guide for new

councillors.

d. Evan: It’s like info-videos on the first day of work.

e. JeeSu: Will this substitute office training?

f. Arsalan: Yeah, sort of. It would probably be easier, rather than having to

schedule one-on-one meetings.

g. Colin: Check out the things that Siwi put up when she was VPC. She had some

good powerpoints. Ie. Volunteer training.

h. Arsalan: Ok. I’ll ask the right person for them.

i. Sayeed: You made one already that was 90 seconds long? How does that fit

into the longer 20 minute videos?

j. Arsalan: It’s a collection of 10 videos, each short video has its own main topic

about the ISSS. The descriptions are written on a file that’s attached to the

agenda.

k. Betty: Please attach this file you’re talking about to the agenda?

l. Arsalan: Yes, I will do this later. I’ll also post the video.

m. JeeSu: I like the idea about videos for the general councillor and ISSS history

stuff. But I’m not sure doing videos for all office-training items will be worth

it? Hands-on practice is probably better.

n. Arsalan: What do you guys think? I could take those out.

o. JeeSu: Maybe a quick overview would be helpful.

p. Harman: I think these videos would be a good refresher for old and new

volunteers

q. Sayeed: I agree with JeeSu.

r. James: I would argue having more detail in the videos, since people might

miss those things when doing in-person office training. They could just go

home and watch it over and over and over again!

s. Colin: I would argue against doing these videos for office training, because

our office procedures change year-to-year. But for something like Robert’s

Rules of Order, it would be super useful, like a demo would be super

awesome. I like the idea.

t. Sayeed: If the videos were interactive, that would be cool. Like the 80’s high

school chem videos, if you know what I’m talking about.

u. Arsalan: My idea didn’t originally include the office training material, I was

focusing on things that don’t apply to everyone. Like MSGs for instance, for

those individuals that don’t get involved in that, it would be cool to stay

informed, in a holistic view, so we’re not detached from the rest of the

organization. If we cut out the office hour videos, then we’ll cut down the

time from 20 minutes to maybe 14 minutes.

v. James: Were you thinking of making public videos for science students?

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w. Arsalan: For this project, maybe not, but we could do that in the future. For

outreach programs, we could probably make them apply.

x. Harman: For the introduction video, we could use the ISSS history video.

y. Betty: We could probably make most of the events/services videos public,

since I can’t think of any information that we’ll need to conceal from

students.

z. Arsalan: Yeah, I guess the ultimate goal is to make the ISSS more connected,

so that directors and councillors are able to stay in the loop all the time.

3. Motion to approve no more than $1010.00 for the Winter 2014 Athletics

Participation Subsidy. Betty/JeeSu.

a. Betty: Both Robyn and I thought this was per semester allocation.

b. Albert: That money is only allocated for the entire year. We could take more

money from the ISSS internal budget but it wouldn’t be coming from SCI 5

c. Betty: I asked Robyn to advertise under the assumption that we had more

money. I will come back with a number next meeting.

d. Motion to table the above motion until the next meeting. James/Evan. Motion

carried 6/0/0.

4. Excellent Teaching Awards Committee, Fahim

a. Fahim: I haven’t received any applications for the ETAC, so I’ll be soliciting

applications from Council today. I’m looking for two members available for a

meeting during Reading Week and looking forward to interacting with the

Associate Dean (Undergraduate) and a few other celebrated instructors and

staff in the Faculty of Science. http://isss.ca/2013/12/excellent-teaching-

awards-committee-2/

b. Sayeed: I volunteer.

c. Betty: This is not affiliated with the ISSS right, just within the FoS, for

recognition of good profs?

d. Fahim: Yeah. Any objection to Sayeed and Betty’s self nominations?

e. All: Nope.

f. James: Do we have to appoint these individuals?

g. Fahim: No, they are just volunteers. But if you want to double check in the

PM/Constitution, I wouldn’t mind.

h. Motion to appoint Sayeed Devraj-Kizuk and Betty Wang to ETAC,

Fahim/JeeSu. Motion carried 5/0/1.

5. Lab Experience Committee, Fahim

a. Fahim: I haven’t heard back from Dr. Loppnow so I’m going to table the

discussion until next week.

6. ISSS Internal Forums, Albert

a. Albert: A while ago, we talked about ways to improve ISSS Internal, and one

way to do so is to create ISSS forums. The current format works but some of

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you also preferred the forums format. I’m just looking for feedback from

Council.

b. JeeSu: It would be redundant, the blog format is fine I think.

c. Sayeed: Forum format could encourage Q&A.

d. Albert: The process might be a bit complicated and it will take some work on

David’s part. If we only use the forum for Q&A, then I don’t think it’s worth

his time, but depends on council I guess.

e. Evan: How do we get videos on the blog?

f. Albert: Maybe try posting a link? I don’t know.

g. Evan: I tried, didn’t work.

h. Albert: I’ll ask David.

i. Fahim: I’m okay with the blog format and using it for Q&A.

j. Albert: So forum not necessary I guess? Okay.

7. Executive Meeting Schedules, Albert

a. Shauna: I nominate you, Albert to lead this discussion!

b. Albert: Shauna decided for us, that we will do weekly meetings again this

semester. But the rest of us think that it would benefit our

efficiency/productivity if we have bi-weekly meetings, since most of our

weekly meetings are within 20 minutes anyways. We would save time and

use that time to do other things (ISSS stuff!). The constitution right now

mandates that we have weekly executive meetings, I was not even aware of

this last semester. But now since we know, we want to amend the

constitution item at SAGM, so that it reads ‘minimum bi-weekly meetings for

executives’. What do you guys think?

c. JeeSu: I am in favor of this, it would benefit your sanities.

d. James: We talked about it at CRC, and we were okay with it.

e. Harman & Evan: I’m in favor of this.

f. Albert: We won’t have to approve this or anything now, but we will bring this

up at SAGM so that we can change the constitution.

8. Motion to approve an additional $32.32 for printer toner. Albert/James. Motion

carried 6/0/0.

a. Albert: That is not an arbitrary number, it was meticulously calculated. Our

B&W toner is faulty at the moment and our color toners are running low to

last for the rest of the year so we should probably approve this amount now.

b. Arsalan: What will we do with the current toner?

c. Albert: The B&W toner works now but it’s very unreliable. If we get a new

one, then we’ll probably keep this one as a back-up, but it won’t be throw

away if that’s what you’re worried about.

9. Microwave Shipping vs. Driving Discussion, Colin

a. Colin: We don’t have any procedures for this and it’s weird. Shipping the

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microwaves would have costed $25, but because I had to ship these myself,

parking cost me $14, which I wouldn’t have used if I didn’t have to ship these

microwaves to campus. I was just wondering how you guys feel about this, if

we could cover these optional costs, if within budget?

b. Harman: I think you guys should be reimbursed, it is a cost-associated with

the ISSS and it’s reasonable.

c. Sayeed: I agree, it could be covered.

d. James: I’m in favor of reimbursing these expenses, but we could get the

finance committee's opinion on this?

e. Albert: I would say for future events that would require shipping/parking,

then we should have these fees covered. We could add this to the PM.

f. Arsalan: I feel like these incurred expenses should be informed to council, so

that people are not taking advantage of this clause. It shouldn’t be a

retroactive expense.

g. Evan: If we anticipate that there will be parking, then we should make it

recoverable.

h. Sayeed: I suggest that all of these related expenses should be approved

beforehand, and not retroactive expenses.

i. Colin: Well parking comes up as 3-hour-period or daily, so it would be

potentially okay…

j. Betty: It would be hard to regulate if we made the change on the PM…

k. Colin: It would be worded better if it was inserted into the PM…

l. Evan: If we include the expenses into the proposal, then maybe it should be

fine?

m. Colin: If we even highlight it and talk about it during approval of those

proposals, then it could be policed quite easily?

n. Sayeed: If we make the PM change less specific, and just made all fees

recoverable?...

o. Colin: If we do this so general, then we might have a lot more

reimbursements to go through…

p. Harman: If we just made it specific to a day’s parking fees? That could work

maybe?

q. Colin: I will bring this back to Council at a later time. But since everyone’s

okay with it, I will submit my receipts to Albert for reimbursement.

10. SEG Days FC Report, Albert

a. Albert: So during FC earlier today, we looked at the SEG Days proposal. The

objective and things are fine. The efficiency/resources portion, we had some

suggestions to reduce costs, ie. using Vistaprint for cheaper printing, but that

depends on whether you prefer quality over quantity, and also depending on

the number of students that would attend… We are worried that you might

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not have enough food according to your budget, so our suggestion would be

to get timbits, which is more cost-effective, or just buy food from Costco, we

would prefer quantity over quality, running out halfway through the day

would be quite awkward. If you cut down on the glossy printing and use that

money for food, it would be better. But it seems like you did your research

for the prices, so good job. For location, we prefer CAB since they get more

traffic, rather than PCL. If you do decide on CAB, book it ASAP, and probably

you’d want to get more food, since we expect a higher traffic.

b. James: Great feedback, I’ll looking into booking CAB, and for food, we can

probably cut out the cookies and go for all timbits. For the cards, what is

vistaprint?

c. Albert: It’s an online printing service. It’s $10/250 business cards. It’s a lot

cheaper than SUBprint.

d. Betty: Could you attach the FC report to the agenda?

e. Albert: Yes

f. Colin: If we book CAB, how do we ensure that our goods/services go only to

Science Students? We will probably run out of timbits in 10 minutes.

g. James: I don’t know.

h. Colin: I prefer a more science-specific building.

i. Evan: We could alternate between two locations for both days.

j. Arsalan: Are we allowed to give away free timbits, right by the Tim

Horton’s?... I would look into it, because CAB has really specific rules

regarding food giveaways.

k. Sayeed: Those guidelines are by Aramark, so I don’t think they apply to Tim

Horton’s. I don’t think it’s a big deal. I think PCL will also work fine if we have

food on the table. Food = attention.

l. Albert: James, please bring back your proposal back with the requested edits.

10. Attachments

1. FC Report - SEG Days

11. Good and Welfare [7:24 PM]

Comments and criticisms of the meeting for the good and welfare of the organization.

12. Next Meeting

The next meeting of the Council will be at 6:15PM, Jan 23rd, 2014, in CCIS 1-033.

The chairperson of the next meeting will be Kirsten Kelly.

Minutes will be taken by Colin Andrews.

13. Adjournment

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Motion to adjourn the meeting at 7:30P.M., Sayeed/Evan. Motion carries 6/0/0.