The KB e-Depot Deposit practice for electronic journals Erik Oltmans, Head Acquisitions & Processing UK Serials Group June 7, 2005

The KB e-Depot

Deposit practice for electronic journals

Erik Oltmans, Head Acquisitions & Processing

UK Serials Group

June 7, 2005

Koninklijke Bibliotheek – National Library of the Netherlands

The KB e-Depot

Overview:

• Organisation and Policy

• Facts and Figures

• Workflow

• Customers and Access


The KB e-Depot

Organisation and Policy


The KB e-Depot

Expert Services & Collections Division

Expert Services

Information & Collections

Collection Care

User Services Division

Front Office

Stacks Management

Acquisitions and Processing Division

Acquisitions

Cataloguing & Metadata

e-Depot

R & D Division

(Inter)national Programmes

Innovative Projects

Digital Preservation

Director-General

Deputy Director-General

ICT

Finances

Human Resources

Communication


The KB e-Depot

Mission of the e-Depot:

Mission of the Koninklijke Bibliotheek:

• Ensuring permanent availability of information and knowledge

This yields:

• Long-term preservation and accessibility of electronic publications

• Safeguarding authenticity & integrity(once in the archive, never deleted or changed)

• Development of ever changing preservation and accessibility toolbox

• To become a dedicated institution, providing permanent access


The KB e-Depot

Facts & Figures


The KB e-Depot

What is the e-Depot?

• Electronic version traditional depository

• Developed in collaboration with IBM

• Technical heart: DIAS (OAIS-compliant)

• Integrated with other library modules

• Ingest of online journal articles, e-books, and CD-roms (installables)

• Operational since March 17, 2003


The KB e-Depot

What is new?

• Libraries used to license access to electronic information

• The KB now builds up a physical collection of e-journals

• Not only access, but also focus on collection management

• The KB e-Depot is an archive, dedicated to both

• Usage (although limited), and

• Preservation

• No competition to publishers


The KB e-Depot

(Legal) Deposit?

• There is no legal deposit in The Netherlands

• Archiving contracts and bilateral agreements

• Electronic publishing is an international issue

• How “Dutch” is Elsevier?

• Archiving electronic publications is a matter of collaboration

• Collaborative research to digital preservation

• Collaboration with other libraries and publishers


The KB e-Depot

Some numbers:

• Current holdings 2005:

• 4 Terabyte

• 2.200 on line journals

• 3.700.000 electronic publications

• Processing capacity depends of the input: on average 5.000 to even 65.000 publications per day


The KB e-Depot

Total number of publications e-Depot

0

1.000.000

2.000.000

3.000.000

4.000.000

5.000.000

jan-03 jul-03 jan-04 jul-04 jan-05 jul-05 jan-06 jul-06 jan-07


The KB e-Depot

Workflow

I

A

A

End User

Metadata(Identifier)

D I A S

Catalogue

Storage

Publisher

Post office

Metadata

Content

SubmissionInformation

Package

ErrorRecovery

Batch Requester

Batch Processor

ESPSDO3

KLAOAS3

GENLDR1

Buffered

Accepted

Processing

Distributing

Cleaning

Submitted

Erroneous

ESPSDO3

KLAOAS3

GENLDR1

ESPSDO3

KLAOAS3

GENLDR1

Retriever Area

Preload Area

SIP Error Area

Storage

Access

Manager

Catalogue

End User

Batch Dispatcher

Download Area

Identifier

Post office

Work

Error Recovery


The KB e-Depot

Customers and Access


The KB e-Depot

Customers of the KB

• Individual end users

• Have access to the e-Depot on site (within the premises of the library)

• Pass holders or walk-in users

• Also remote access if allowed by publishers

• Publishers

• Archiving agreements determine conditions, terms, and duties

• The use of the documents is allowed under restrictions

• Retrieval, access, printing, downloading for private use only

• Systematic reproduction is not allowed


The KB e-Depot

Current Archiving agreements:

• General agreement with Dutch Publishers Association

• Individual archiving agreements with (inter)national publishers:

• Elsevier Science

• Kluwer Academic Springer

• BioMed Central

• Blackwell Publishers

• Oxford University Press

• Taylor & Francis Publishing

• Exploratory talks with several other (international) publishers


The KB e-Depot

Conditions for archiving agreements:

• Publishers deposit publications free of charge

• Publishers allow:

• On site access for KB visitors

• Interlibrary loan supply in the Netherlands

• Access for any licensee in case publishers cannot meet obligations (calamities, bankruptcy)

• Copyright remains with publishers

• Access conditions restrict interference with commercial interests

• Real-time monitoring of user behaviour

Restricted

Remote

Unknown

What do you want to

access?

Where are you?

Who are you?LDAP

Identification

NBNs

Open Access

On-site

Trusted

“Please visit the KB in Den Haag”

Access Policy

Implicit question

Explicit question

IP check

USER

CATALOGUEwith URL


The KB e-Depot

Number of publications retrieved, per day

0

100

jan-03 jul-03 jan-04 jul-04 jan-05 jul-05 jan-06 jul-06 jan-07


The KB e-Depot

Summary

• KB preserves authentic digital publications in the e-Depot

• Deposit practice: building a collection rather than licensing access

• The e-Depot is an archive dedicated to

• Access, both on site and remote

• Digital Preservation

• Access conditions restrict interference with publishers’ commercial interests

• The KB e-Depot as “safe place” of the digital cultural heritage


The KB e-Depot

Questions…?

[email protected]

www.kb.nl/e-depot

Documents

The KB e-Depot Deposit practice for electronic journals Erik Oltmans, Head Acquisitions & Processing UK Serials Group June 7, 2005