The Match, ERAS/Residency Applications, and Transitions

CLASS OF 2019 WORKSHOP

MAY 22, 2018

DR. HIL IT F. MECHABER

ASSOCIATE DEAN FOR STUDENT SERVICES

Today’s Goals

Making the TransitionTimeline ReviewERAS and Application

Specifics

94.3% match into PGY1

http://www.nrmp.org/wp-content/uploads/2018/04/Main-Match-Result-and-Data-2018.pdf

PRIOR TOPICSThe 5-Step RaceTypes of PositionsThe “Match” CouplesData ReviewMSPE GuidelinesResources

Timelines and Deadlines

TimelineNOW

Specialty choiceDetermine what type of Match is involvedStart creating lists of programsExternshipsRequest Letters of RecommendationConnect with Specialty Faculty Mentors

TimelineNOWUtilize Resources• Careers in Medicine www.aamc.org/cim• Strolling through the Match• Roadmap to Residency• FREIDA, ERAS, NRMP, USMLE• Office of Professional Development and Career

Guidance

TimelineMay - June 2018Work on application materialsCurriculum vitaePersonal statementPrepare for Standardized Video Interview EMED Applicants

TimelineMay - August 2018Meet with Advising DeansCon’t to request letters of recommendationSchedule/modify externshipsReview Junior Clerkship evaluations!Register with NRMP, ERAS and/or other matching programs/EARLY match deadlinesDeadline for SVI completion: July 15, 2018Register for USMLE Step 2 CS, CK

Timeline

September - December 2018Complete applications (SEPT 15) and all support materialsConfirm receipt of letters of recommendation (ideally Oct 1)MSPE released to all programs: October 1,

2018Schedule and start interviewingComplete early match rank order lists

TimelineJanuary - February 2019Submit rank order list to NRMP (Main Match)Finish interviewsEarly and Military Match results released

March 2019Match results releasedSOAPMatch Day Celebration!

IMPORTANTParticipants in the Early Match should also register for the Main Match.Some early match specialties require a PGY-1 preliminary yearMain Match can serve as an effective backup strategy

Application Process

Presenting YourselfYour PhotographPersonal StatementInterviewExternshipsSOCIAL MEDIA PROFILE

PhotographsConvey your professionalism/professional appearance

If you have concerns: discuss with Advising Dean

Biomed/Library- $25 ERAS photo/$25 Grad PhotoTAKE BOTH AT SAME TIME!!!

Please don’t NO SHOW for your appointments

TRY AGAIN!

Photograph InstructionsONLINE….

http://mededu.miami.edu/contact-us/professional-development-and-career-guidance/prepare-for-residency

How others present YOU

Letters of RecommendationMedical Student Performance Evaluation

(MSPE) aka “Dean’s Letter”

Letters of Recommendation BEST: Docs you have worked with CLINICALLY Level of involvement in clinical care more important than length of time University faculty preferred No personal letters from family friends Ask now! ASK while on Externships

https://www.aamc.org/download/473238/data/myerasresidencyuserguide.pdf

LoR Direct UploadsYou will create LoR Entries; 4 letters per programSame writer can write for different specialties – you will

designateSpecialty designation of letter is NOT visible to programsCan designate PD or Chair if applicableYou will CONFIRM for UPLOADOnce CONFIRMED, you will generate Letter Request FormOnce you confirm a writer you cannot change it, but you

do NOT have to assign that letterNOTE: students on LOA can still request letters through

ERAS 2020 – will get a new LIMITED USE token for the following year

MSPEPERFORMANCE evaluation, NOT a letter of recommendationIncludes:Summary of PreClinical and Clinical Grades, academic strengths and any difficultiesProfessionalismNoteworthy Characteristics about YOU

Noteworthy Characteristics

MSPE Summary Discuss specifics with your Advising DeanWant to highlight your strengths Need to be aware of your weaknesses: use

MOCK INTERVIEW to prepare to discuss any difficulty

Overall descriptor based on performancenot personal opinions

You will read your MSPE

Personal StatementWhy you chose your specialty?Why YOU?Explain your commitment to that specialtyGoals for your future

P Statement DO’sStart EARLY!

Determine which skills/traits you posses that selection committees are seeking

Identify your marketable attributes

Identify attributes to emphasize in your personal statement

Outline your statement paragraph by paragraph (5 or 6), one page

Write a topic sentence for each paragraph

Write the first draft:Use forceful, active, varied, and understandable sentences

P Statement DO’sGet feedback!

Attempt to keep this to ONE page, proper grammar

ERROR-FREE: Proof and proof again for grammar, spelling, and typos.

Stand out from the crowd!!

Include information not found anywhere else on your application

Elaborate on personal issues: life-changing experiences, goals, expectations

Communicate your uniqueness to the reader

P Statement DON’TsDon’t write about why you want to be a DOCTOR

Don’t tell the specialist why s/he should become that type of doctor – remember this is about YOU, not the SPECIALTIY

Don’t describe why you did NOT choose OTHER professions

Avoid overused clichés

P Statement DON’TsDon’t exaggerate words and phrases (always, for as long as I can remember)

Don’t make your statement a prose version of your CV

Don’t sound too idealistic, lest it be mistaken for you seeming too naïve

Don’t sound too rigid in listing extremely specific career plans

Don’t criticize other professions or physicians

P Statement DON’TsWe do NOT RECOMMEND paying for a service to WRITE this for you!DO NOT waste your moneyWork on this earlyAdvising Deans and others can and should review it

InterviewDo your homework

Learn about programs

READ everything you can

Prepare for questions

MOCK INTERVIEWS; HIGHLY recommended, sign up in Dr. H Mechaber’s office

Future workshop

NOTE: SOME OTHER SPECIALTIES MAY REQUIRE ONLINE VIDEO INTERVIEWSEMED – SVI; ORTHO; SOME OB/GYN Programs, perhaps others

https://students-residents.aamc.org/attending-medical-school/how-apply-residency-positions/applying-

residencies-eras//

Components of ERASMyERAS is the website where applicants complete their MyERAS Application, select programs to apply to, and assign documents to be received by programs.

DWS is the software used by the Designated Dean's Office. From this software, medical school staff create the ERAS electronic token that applicants use to access MyERAS. They also use this system to scan and attach supporting documents to the application, such as medical school transcripts and the MSPE.These documents are then transmitted to the ERAS PostOffice.

Components of ERASPDWS is the ERAS software used by program staff to receive, sort, review, evaluate, and rank applications.

LoRP a tool that enables LoR Authors and administrative users to upload letters directly to ERAS.

ERAS PostOffice is the central bank of computers that transfer the application materials from applicants and their designated dean's office to residency programs.

How ERAS WorksApplicants receive an electronic token from their Designated Dean's Office (Marta Bergez) and use it to register with MyERAS –June 7 goes live

Applicants complete their MyERAS application, select programs, assign supporting documents, and transmit their application to programs.

Schools receive notification of the completed application, and start transmitting supporting documents: transcripts, MSPE.

Examining boards receive and process requests for score reports.

Programs contact the ERAS PostOffice on a regular basis to download application materials.

Application Process GuidelineResearch/Contact programs of interest to find out theirrequirements and deadlines

Once you receive token, you can Register on MyERAS

Create your Profile and MyERAS Application

You will upload docs, school will upload, letters will be uploaded by writers

Register for your Match SEPARATELY

FeesNumber of programs per specialtyBase Fee 1-10 Programs $99Applications 11-20 $13 eachApplications 21-30 $17 eachApplications >30 $26 each

USMLE Transcript one time fee $80, flat rate

NonpaymentIf payment is not received in a timely manner, ERAS may withdraw your application from each program to which you applied. If your account remains unpaid prior to SOAP, you will be locked out of the ERAS system and denied access to the system to apply to programs during the SOAP period.

USE THIS!

Components of a MyERAS ApplicationMyERAS application (1) – YOU

Personal statement (1) – YOU

Photograph (1) – YOU

Letters of Recommendation (4) – LETTER WRITERS UPLOAD, YOU Ask and CONFIRM them

Exam transcript (1)USMLE – You request from NBME

Medical School Transcript (1) – SCHOOL to ALL

Medical Student Performance Evaluation (MSPE) (1) –SCHOOL to ALL

The MyERAS ApplicationExperiencesUse your best judgment and ASKDon’t need a REASON for LEAVING if it’s self explanatoryOrder does not matter: ERAS sorts ChronologicallyCV option will be available for viewing but same as experiences

The MyERAS Application

WORK: clinical/teaching experienceRESEARCH: describe your exp but articles go in PUBLICATIONSVOLUNTEER: extracurriculars/ committee work

The MyERAS ApplicationYou will be asked to CONFIRM before you CERTIFY and SUBMIT. ONCE SUBMITTED = NO CHANGES to application itselfCan Add BLS, Gold Humanism SocietyCan Add AOA in time for Sept 15th

deadlineQUEUE of APPLICATIONS, can finish ahead of time

USMLE Score ReleaseYou will authorize FIRST transmission of your USMLE transcript to programs you apply to

IF/WHEN there is a new score you will have to manually RETRANSMIT your transcript - on the DOCUMENTS/USMLETab; retransmits to ALL

DATE UPDATES for STEP 2 CK – know the timeline

USMLE Score Release

Early Match and MilitaryReview process with Marta Bergez

Application will be submitted to Marta in FULL

CAS – OPHTHO – She will send out the entire packet including sealed Letters of Rec with your application

Military – she will work through MODS and ensure documents are sentAir Force: http://www.afms.af.mil/physicianeducationbranch/

Army: http://www.mods.army.mil/medicaleducation/

Navy: http://www.med.navy.mil/sites/nmpdc/professional-development/SitePages/Graduate%20Medical%20Education%20Overview.aspx

NRMP Application Process

Registration/Pay Fee USER GUIDE ONLINE www.nrmp.org Couples: new limits on rank (700!)Verification of credentialsRanking

Important Dates AGAIN

6/7/2018 ERAS 2019 available for full use

AUG CAS Target Date (Ophthalmology)

9/5/2018 Applicants may begin applying to ACGME accredited programs

9/15/2018 Programs may begin contacting the ERAS Post Office to download application files

10/1/2018 MSPE’s are released

DEC Military Match

JAN Urology Match

3/11-15/2019 NRMP Match Week

Resources

ResourcesFellowship and Residency Electronic Interactive Database (FREIDA)◦ a database containing information on approximately

7,500 graduate medical education programs that are accredited by the Accreditation Council for Graduate Medical Education (ACGME), as well as on 200 combined specialty programs.

http://www.ama-assn.org/ama/pub/education-careers/graduate-medical-education/freida-online.page

Program Searches and InfoCareers in Medicine Residency and Fellowship Program Search:

◦ https://apps.aamc.org/cim-residency/#!/residency-search

Doximity: Residency Navigator

o https://residency.doximity.com/

www.aamc.orgUse AAMC CAREERS IN MEDICINE

https://students-residents.aamc.org/applying-residency/apply-smart-residency

https://www.aamc.org/cim/480276/applysmartnewdatatoconsider.html

https://members.aamc.org/eweb/upload/aamc-roadmap-to-residency-2017(1).pdf

HELPNRMP Help DeskToll-Free: 866-617-5838Fax: 202-828-4797E-mail: nrmp@aamc.orgERAS HelpNon Technical: Talk to usTechnical: myeras@aamc.org

USE DATA!

NRMP DATA/Resources•Charting Outcomes in the Match 2016•2017 Applicant Survey Data•2016 NRMP Program Director Survey •Match Algorithm

HOW MANY PROGRAMS TO APPLY TO? http://www.nrmp.org/match-data/main-residency-match-data/

http://www.mededu.miami.edu/contact-us/professional-development-and-career-guidance/match-information

http://www.nrmp.org/wp-content/uploads/2016/09/Charting-Outcomes-US-Allopathic-Seniors-2016.pdf

FINANCES

https://students-residents.aamc.org/financial-aid/article/cost-applying-medical-residency/

FOLLOW US ON INSTAGRAM@ummsmstudentservices

YOU CAN DO THIS!!!!

Take the process ONE STEP AT A

TIME….

Questions?