The Match, ERAS/Residency Applications, and Transitions

CLASSOF2018WORKSHOP

MAY16, 2017

DR.HILIT F. MECHABER

ASSOCIATEDEANFORSTUDENTSERVICES

Today’sGoalsØMakingtheTransitionØTimelineReviewØERASandApplicationSpecifics

PRIORTOPICSØThe 5-Step RaceØTypes of PositionsØThe “Match” ØCouplesØData ReviewØMSPE GuidelinesØResources

OrganizationsØ NationalResidencyMatchProgram(NRMP)Ø Aprivate,not-for-profitcorp.establishedin1952toprovideauniformprocessfor

applicantsseekingresidencypositionsØ http://www.nrmp.org/

Ø ElectronicResidencyApplicationService(ERAS)Ø aservicethattransmitsresidencyapplications,lettersofrecommendation,MSPEs,

transcripts,andothersupportingcredentialstoresidencyprogramdirectorsusingtheInternet.

Ø https://www.aamc.org/students/medstudents/eras/

Ø SanFranciscoMatchØ AmericanUrologicalAssociationØ U.S.ArmedServices

Residency Programs

“Main” Match

Early Match Programs

Ophtho GUMilitary

Army•Navy •AF

Application Service* ERAS CAS ERAS MODS MODS

Match NRMP SF Match AUA JSGMESB

* Check with individual programs!

IMPORTANTParticipantsintheEarlyMatchshouldalsoregisterfortheMainMatch.ØSomeearlymatchspecialtiesrequireaPGY-1preliminaryyearØMainMatchcanserveasaneffectivebackupstrategy

PresentingYourselfØYourPhotographØPersonalStatementØInterviewØExternshipsØSOCIALMEDIAPROFILE

PhotographsØConveyyourprofessionalism/professionalappearanceØConveyaprofessionalappearanceØIfyouhaveconcerns:discusswithAdvisingDeanØBiomed/Library- $25ERASphoto/$25GradPhoto

GOOD BAD

HowotherspresentYOU

Ø LettersofRecommendationØMedicalStudentPerformanceEvaluation

(MSPE)aka“Dean’sLetter”

LettersofRecommendationØ BEST:DocsyouhaveworkedwithCLINICALLYØ LevelofinvolvementinclinicalcaremoreimportantthanlengthoftimeØ UniversityfacultypreferredØ NopersonallettersfromfamilyfriendsØ Asknow!Ø ASKwhileonExternships

MSPEPERFORMANCEevaluation,NOTaletterofrecommendationIncludes:ØSummaryofPreClinicalandClinicalGrades,academicstrengthsandanydifficultiesØProfessionalismØNoteworthyCharacteristicsaboutYOU

MSPESummaryØ DiscussspecificswithyourAdvisingDeanØWanttohighlightyourstrengthsØ Needtobeawareofyourweaknesses:use

MOCKINTERVIEWtopreparetodiscussanydifficulty

Ø Overalldescriptorbasedonperformancenotpersonalopinions

Ø YouwillreadyourMSPE

PersonalStatementWhyyouchoseyourspecialty?WhyYOU?ExplainyourcommitmenttothatspecialtyGoalsforyourfuture

PStatementDO’sØStartEARLY!

ØDeterminewhichskills/traitsyoupossesthatselectioncommitteesareseeking

ØIdentifyyourmarketableattributes

ØIdentifyattributestoemphasizeinyourpersonal statement

ØOutlineyour statementparagraphbyparagraph(5or6),onepage

ØWriteatopicsentenceforeachparagraph

ØWritethefirstdraft:ØUseforceful,active,varied,andunderstandablesentences

PStatementDO’sØGetfeedback!

ØAttempttokeepthistoONEpage,propergrammar

ØERROR-FREE:Proofandproofagainforgrammar,spelling,andtypos.

ØStandoutfromthecrowd!!

ØIncludeinformationnotfoundanywhereelseonyourapplication

ØElaborateonpersonalissues:life-changingexperiences,goals,expectations

ØCommunicateyouruniquenesstothereader

PStatementDON’TsØDon’twriteaboutwhyyouwanttobeaDOCTOR

ØDon’ttellthespecialistwhys/heshouldbecomethattypeofdoctor– rememberthisisaboutYOU,nottheSPECIALTIY

ØDon’tdescribewhyyoudidNOTchooseOTHERprofessions

ØAvoidoverusedclichés

PStatementDON’TsØDon’texaggeratewordsandphrases(always,foraslongasIcanremember)

ØDon’tmakeyourstatementaproseversionofyourCV

ØDon’tsoundtooidealistic,lestitbemistakenforyouseemingtoonaïve

ØDon’tsoundtoorigidinlistingextremelyspecificcareerplans

ØDon’tcriticizeotherprofessionsorphysicians

InterviewØDoyourhomework

ØLearnaboutprograms

ØREADeverythingyoucan

ØPrepareforquestions

ØMOCKINTERVIEWS;HIGHLYrecommended,signupinDr.HMechaber’soffice

ØFutureworkshop

TimelinesandDeadlines

Timeline

NOW

ØSpecialtychoiceØDeterminewhattypeofMatchisinvolvedØExternshipsØRequestLettersofRecommendationØUtilizeResources

TimelineNOWØCareerAdvisingDinner,May24,6:30PMØConnectwithSpecialtyFacultyMentorsØCV&PersonalStatements

TimelineMay- June2017ØSelectspecialty§Startcreatinglistofprograms§DeterminewhichMatchisinvolvedØWorkonapplicationmaterials§Curriculumvitae§Personalstatement§PrepareforStandardizedVideoInterview

TimelineMay- August2017ØMeetwithAdvisingDeansØCon’ttorequestlettersofrecommendationØScheduleexternshipsØReviewJuniorClerkshipevaluations!ØRegisterwithNRMP,ERASand/orothermatchingprograms/EARLYmatchdeadlinesØDeadlineforSVI:July31,2017ØRegisterforUSMLEStep2CS,CK

Timeline

September- December2017ØCompleteapplications(SEPT15)andallsupportmaterialsØConfirmreceiptoflettersofrecommendation(ideallyOct1)ØMSPEreleasedtoallprograms:October1,2017ØScheduleandstartinterviewingØCompleteearlymatchrankorderlists

TimelineJanuary- February2018ØSubmitrankorderlisttoNRMP(MainMatch)ØFinishinterviewsØEarlyandMilitaryMatchresultsreleased

March2018ØMatchresultsreleasedØSOAPØMatchDayCelebration!

ApplicationProcess

https://students-residents.aamc.org/attending-medical-school/how-apply-residency-positions/applying-

residencies-eras//

ComponentsofERASØMyERAS isthewebsitewhereapplicantscompletetheirMyERASApplication,selectprogramstoapplyto,andassigndocumentstobereceivedbyprograms.

ØDWSisthesoftwareusedbytheDesignatedDean'sOffice.Fromthissoftware,medicalschoolstaffcreatetheERASelectronictokenthatapplicantsusetoaccessMyERAS.Theyalsousethissystemtoscanandattachsupportingdocumentstotheapplication,suchasmedicalschooltranscriptsandtheMSPE.ThesedocumentsarethentransmittedtotheERASPostOffice.

ComponentsofERASØPDWS istheERASsoftwareusedbyprogramstafftoreceive,sort,review,evaluate,andrankapplications.

ØLoRPatoolthatenablesLoRAuthors andadministrativeuserstouploadlettersdirectlytoERAS.

ØERASPostOffice isthecentralbankofcomputersthattransfertheapplicationmaterialsfromapplicantsandtheirdesignateddean'sofficetoresidencyprograms.

HowERASWorksØApplicantsreceiveanelectronictokenfromtheirDesignatedDean'sOffice(MartaBergez)anduseittoregisterwithMyERAS–June6goeslive

ØApplicantscompletetheirMyERASapplication,selectprograms,assignsupportingdocuments,andtransmittheirapplicationtoprograms.

ØSchoolsreceivenotificationofthecompletedapplication,andstarttransmittingsupportingdocuments:transcripts,MSPE.

ØExaminingboardsreceiveandprocessrequestsforscorereports.

ØProgramscontacttheERASPostOfficeonaregularbasistodownloadapplicationmaterials.

ApplicationProcessGuidelineØResearch/Contactprogramsofinteresttofindouttheirrequirementsanddeadlines

ØOnceyoureceivetoken,youcanRegisteronMyERAS

ØCreateyourProfileandMyERASApplication

ØYouwilluploaddocs,schoolwillupload,letterswillbeuploadedbywriters

ØRegisterforyourMatchSEPARATELY

FeesNumberofprogramsperspecialtyØBaseFee 1-10Programs $99ØApplications 11-20 $12eachØApplications 21-30 $16eachØApplications >30 $26each

USMLETranscriptonetimefee$80,flatrate

NonpaymentØIfpaymentisnotreceivedinatimelymanner,ERASmaywithdrawyourapplicationfromeachprogramtowhichyouapplied.ØIfyouraccountremainsunpaidpriortoSOAP,youwillbelockedoutoftheERASsystemanddeniedaccesstothesystemtoapplytoprogramsduringtheSOAPperiod.

https://aamc-orange.global.ssl.fastly.net/production/media/filer_public/26/7a/267a51ae-0765-484e-a462-5169ba9b71a4/myeras_residency_user_guide_2017.pdf

USETHIS!

ComponentsofaMyERASApplicationØMyERASapplication(1)– YOU

ØPersonalstatement(1)– YOU

ØPhotograph(1)– YOU

ØLettersofRecommendation(4)– LETTERWRITERSUPLOAD,YOUAskandCONFIRMthem

ØExamtranscript(1)USMLE– YourequestfromNBME

ØMedicalSchoolTranscript(1)– SCHOOLtoALL

ØMedicalStudentPerformanceEvaluation(MSPE)(1)–SCHOOLtoALL

TheMyERASApplicationØExperiencesØUseyourbestjudgmentandASKØDon’tneedaREASONforLEAVINGifit’sselfexplanatoryØOrderdoesnotmatter:ERASsortsChronologicallyØCVoptionwillbeavailableforviewingbutsameasexperiences

TheMyERASApplication

ØWORK:clinical/teachingexperienceØRESEARCH:describeyourexpbutarticlesgoinPUBLICATIONSØVOLUNTEER:extracurriculars/committeework

TheMyERASApplicationØYouwillbeaskedtoCONFIRMbeforeyouCERTIFYandSUBMIT.ONCESUBMITTED=NOCHANGEStoapplicationitselfØCanAddBLS,GoldHumanismSocietyØCanAddAOAintimeforSept15thdeadlineØQUEUEofAPPLICATIONS,canfinishaheadoftime

USMLE ScoreReleaseØYouwillauthorizeFIRSTtrasmissionofyourUSMLEtranscripttoprogramsyouapplyto

ØIF/WHENthereisanewscoreyouwillhavetomanuallyRETRANSMITyourtranscript- ontheDOCUMENTS/USMLETab;retransmitstoALL

ØDATEUPDATESforSTEP2CK:ØJuly3- midaugust– TARGETSCOREDATE9/6/17ØTakePRIORtoJune30IFneedscorebefore9/6/17

USMLE ScoreRelease

USMLE DATES:STEP2CS

www.usmle.org

USMLE DATES:STEP2CS

www.usmle.org

LettersofRecommendation(LoR)Portal

LoR DirectUploadsØYouwillcreateLoREntries;4lettersperprogramØSamewritercanwritefordifferentspecialties– youwilldesignate

ØSpecialtydesignationofletterisNOTvisibletoprogramsØCandesignatePDorChairifapplicableØYouwillCONFIRMforUPLOADØOnceCONFIRMED,youwillgenerateLetterRequestFormØOnceyouconfirmawriteryoucannotchangeit,butyoudoNOThavetoassignthatletter

ØNOTE:studentsonLOAcanstillrequestlettersthroughERAS2018

EarlyMatchandMilitaryØReviewprocesswithMartaBergez

ØApplicationwillbesubmittedtoMartainFULL

ØCAS– OPHTHO– ShewillsendouttheentirepacketincludingsealedLettersofRecwithyourapplication

ØMilitary– shewillworkthroughMODSandensuredocumentsaresent

NRMPApplicationProcess

ØRegistration/PayFeeØ USERGUIDEONLINEØ www.nrmp.orgØ Couples:newlimitsonrank(700!)

ØVerificationofcredentialsØRanking

ImportantDatesAGAIN

6/6/2017 ERAS 2018 available for full use

AUG CAS Target Date (Ophthalmology)

9/6/2017 Applicants may begin applying to ACGME accredited programs

9/15/2017 Programs may begin contacting the ERAS Post Office to download application files

10/1/2017 MSPE’s are released

DEC Military Match

JAN Urology Match

3/12-16/2018 NRMP Match Week

Resources

HELPØNRMPHelpDeskØToll-Free:866-617-5838ØFax:202-828-4797ØE-mail:nrmp@aamc.orgØERASHelpØNonTechnical:TalktousØTechnical:myeras@aamc.org

ResourcesFellowshipandResidencyElectronicInteractiveDatabase(FREIDA)◦ adatabasecontaininginformationonapproximately7,500graduatemedicaleducationprogramsthatareaccreditedbytheAccreditationCouncilforGraduateMedicalEducation(ACGME),aswellason200combinedspecialtyprograms.

http://www.ama-assn.org/ama/pub/education-careers/graduate-medical-education/freida-online.page

UsefulResourcesNRMPRESOURCES•ChartingOutcomesintheMatch2016•2016NRMPProgramDirectorsSurvey•2015ApplicantSurveyData•MatchAlgorithm

https://students-residents.aamc.org/attending-medical-school/how-apply-residency-positions/

UsefulResourcesPRIORMATCHRESULTSfromUMMSM◦ http://www.mededu.miami.edu/MedEd/opdcg/

CareersinMedicine◦ http://www.aamc.org/careersinmedicine◦ https://www.aamc.org/cim/specialty/list/

StrollingThroughtheMatch◦ https://nf.aafp.org/Shop/students/strolling-through-the-match

FINANCES

https://students-residents.aamc.org/training-residency-fellowship/managing-your-medical-career/handling-finances-during-residency/

Questions?