Project Management

The material came from:Dr. Bill Oakes, EPICS DirectorPamela Dexter, EPICS High School Coordinator2011EPICS = Engineering Projects in Community Service

Tuesday, April 22nd • WELCOME BACK!!!• Warm up: Have you ever been in charge of

a big project or helped on a big project? Write about it!

• Today’s Activities:• Introduction to Project Management• Tuesday morning inspiration

What is Project Management?

Project Plans• Among the many questions that can be

addressed with a plan are:1. What do you and/or your team does first? 2. What should come next?3. How many people do you need to accomplish your

project?4. What resources do you need to accomplish your

project?5. How long will it take?6. What can you get completed by the end of the

semester or quarter?7. When will the project be finished?8. How will we know we are done with the project?

It is your guiding light.

DESIGN CHALLENGE (PROBLEM)

Let’s try it …

• In your assigned group, answer the eight project questions for the following project:

• You are going to attend college

You and your family have decided to build a brand new home

Wrap up …• More on projects tomorrow • Great video:• http://www.youtube.com/watch?v=HuoVM9nm42E

Wednesday, April 23rd • Warm Up: What is project management? What

are some possible benefits of using a formal process to manage a project? What are some potential shortcomings?

• Today we will continue to talk about project management and apply what we learn to our college example. • Get out your notes from yesterday• You will need several pieces of scrap paper for today

Defining Project Scope• What is the work that will be done• Scope management plan

• How will the scope be defined, managed and controlled?• How will the scope be communicated to the team and

stakeholders/community partners?

• Scope creep • Incremental expansion of the project scope• Introducing features not originally planned

• Delay project and add cost

With your team, define the scope of your college project

Thought Hierarchy

DESIGN CHALLENGE(PROBLEM)

OBJECTIVE 01

TASK 01

MATERIALS

TASK 02

MATERIALS

OBJECTIVE 02

TASK 03

MATERIALS

TASK 04

MATERIALS

OBJECTIVE 03

TASK 05

MATERIALS

TASK 06

MATERIALS

Functional Decomposition

With your team, create a thought hierarchy for your college project

Creating a Project Charter• First Phase of the Design Process• The elements of a charter include:

• Description Objectives • Outcomes or deliverables • Duration • Community Partners • Stakeholders.• Team membership and roles• Planning information

In your team, create a project charter for your college project

Pert Charts• Program Evaluation and Review Technique• Items are listed in blocks

• What it is• Duration• Who is responsible

• Used to determine what tasks can be done in parallel and what have to be done in series

PERT Charts – Organizing Tasks

Attend lecture on project schedules - 1 day

Review web pages on project schedule, 1 day

Look at examples in MS Project, 2 days

Estimate time for each task, 1 day

Identify major component of project, 3 days

Identify Milestones, 1 day

Create PERT and Gantt charts, 1 day

Read about project schedules, 1 day

Start, receive assignment

PERT chart and timeline submitted

Mrs. Hasseld’s Example

Critical path• Longest string of dependent task in the project.

• Tasks on the critical path will hold up the

completion of the overall project if they are delayed. • Example: mathematics sequence in an engineering or

science curriculum. • Delaying a semester of calculus class typically

delays graduation for one semester.

Example 1

Example 2

Critical Path• Special attention to tasks on the critical path

• Milestone deadlines and when moving resources

• Delays in critical path, delay the project• Which can not be shortened with more time or people? • Which are beyond your control?

• e.g. depending on an outside vendor or supplier

Dependencies• Answers the question … what has to be done

before I can do “this” task?• Critical to manage dependencies• Creates a logical order to your project• Allows you to complete certain tasks concurrently

With your team create a PERT chart for your college project

PERT CHART “RULES”• When creating a chart from scratch:

• Write out tasks• Determine dependencies• Assign timeline

• ALWAYS• Start with a beginning point (start, begin, etc)• End with an ending point (end, project completed, etc.)• Never leave danglers• Draw horizontally (landscape) on paper• Work from left to right

Thursday, April 25th • Warm Up: Please take a warm up form from the

back table. Read the PERT chart and answer the three questions (for the critical path, draw right on the chart).

• Today:• Review: How I create PERT chart, what I do to

determine dependencies, why I need the critical path

• Individually, create a PERT chart for a home building project … show Mrs. H or turn in if we run out of time

• Closing – see next slide

Summary

• In closing, write a short paragraph on the back of your paper explaining how project management techniques could be used to help you realize your dream of attending college.

• Also …• Start thinking about a project you

could create a project management plan for … see me if you need ideas.

Friday, April 25th • Warm up: Create a small PERT chart – minimum 6

items – that outlines the steps you would take to do one of the following:• Prepare for an upcoming sport season (baseball,

basketball, etc)• Prepare for a big extracurricular event (a play, band

performance, DECA event, etc.)• Prepare for a new job

• Today’s Activities:• More practice … PERT Charts• Create a PERT chart for the roll out of a new iPhone• Create a PERT chart for going to college

PERT CHARTS• Is there more than one way to create a PERT

chart?• How do I connect it all?• How do I find the critical path?• Chart layout and how it flows

• Closing: PHYSICAL CHECK!

Monday, April 28th • Warm Up: Last Friday we reviewed PERT charts.

We talked about “rules” or “guidelines” to follow. List as many as you can

• Today …• PERT chart practice – Human Resources Example• PERT chart practice – Make your OWN for building a house

• Tomorrow: Quiz on PERT charts

Tuesday, April 29th • Warm Up: Please take one or two sheets of plain

paper and get out pencil (or pen your choice) for the quiz on PERT charts.

• Today • Quiz• Reading Project Plans

Wednesday, April 30th • Warm Up: Please log in to my website and open

the sample project plan• Today …

• Discuss sample project plan • Discuss your project plan assignment• Some of you still need to take the quiz on PERT charts!

Thursday, May 1st

• HAPPY MAY DAY!• Please get out your project plan

assignment, review it, and let me know whether or not you have any questions.

• Today …• Questions on Project Plan• Introduction of Book Report• Timelines

Book Report• Select a Leadership Book

• Your own book• One of my books – you must sign it out on the board

• Read and take notes:• Read the first chapter• Read the last chapter• Skim the rest of the book for any insightful/important points

• Create two artifacts:• Written summary: your name, hour, facts of book, message of

book, how can you use message, did you like it – why or why not

• Book Report• See six options on my website

Timeline• 5/1 – 5/7: Complete Project Plan and Book Report

in Class (5 class days)• 5/8: Review project plan and Book Report w/ Mrs.

Hasseld’s direction• 5/9:

• Turn in Project Plan• Present Book Report, turn in paper copy of written document

• Week of 5/12: Resumes and cover letters, distribute final exam review guide

• Final Exam for ALL 5/21

Gantt Charts• Gantt charts are used to organize projects• Rows represent tasks• Columns represent time• Visually show sequences and timing

• Assigns responsibility

• Shows progress relative to planning• Very similar to Pert chart

Timelines - The Gantt Chart

Project Tasks 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16Bring new team members up to speed on MagRacer (all)Solve FET prolem in demo track (Brad/Julie)Concept of MagRacer2 cabinet (Syed/Erin)Meet with IS people/ visit IS (all)Finalize track/coil assembly (Syed/Julie)AutoCAD drawings of MagRacer2 cabinet (Erin/Brad)Finalize display concept (Julie)Deliver working test track (Syed/Julie)Week 4 Demo (all)Milestone: Submit MR2 drawings to WP (Erin/Brad)Complete PCB layout (Syed/Julie)Milestone: Submit PCB layout for fabrication (Syed/Julie)Final order of all circuit material (Syed/Julie)Construct coils (Julie/Syed)Construct track mounting hardware (Erin/Brad)Construction of visual display (Julie)Week 8 Progress Report (Brad)Exected delivery of MG2 cabinet from WP (4wk) (WP - Erin)Expected delivery of PCBs (3wk) (Syed)Spring Break (all)Final assembly of MagRacer2 (all)Week 11 Design Review (all)Milestone: Delivery of completed MagRacer2 (all)

Troubleshoot MagRacer2 (Syed/Julie)

Prep documentation for MagRacer2 (Brad/Erin)Week 16 End of Semester reports due (Brad)

MagRacer 2.0 Timeline (weeks)

GAANT chart• Software

• Toms planner at: www.tomsplanner.com • FREE online software• We are going to learn it on the fly

• Your assignment: find a partner, one of you sign up for the software, review the instructions together. Make a small GAANT chart for anything you want!

• Ticket out … what questions do you have about GAANT charts?

Wednesday, November 13th • Warm Up: Please take one of the project plan

proposal’s from the back table and complete it

• Today …• Project plan proposal, due at end of class.• Gaant charts: Take your formative assessment (the

website) and input it into a Gaant chart. You can use one of these two online software packages:• Tomsplanner.com (learned it yesterday• Smartsheet.com (one of my students found this)• SHOW MRS. HASSELD WHEN DONE!!!

Thursday, November 14th • Warm Up: Please log in to Edmodo. Read the

Project Plan example provided and take notes on the four areas:  charter, project scope, constraints, risks.

• Today:• Discussion of Project Plan• Project Plan Assignment

Calendars

*Students should know where they are in the design process throughout their projects*