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THE MIGRANT STUDENT INFORMATION EXCHANGE (MSIX):
HOW MSIX CAN HELP MIGRANT STUDENTS
2013 Idaho Title I Conference
April 8-9, 2013
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Introductions
REACTS TEAM MEMBERS:
• Keith Scott • Andrea Carter• Alejandra Vélez-Shafi• Mallick Huggahalli• Kirk Hendrickson
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Agenda
o What is Records Exchange and what is MSIX?o What information is in MSIX?o What does an MSIX Consolidated Record look like?o How can this information be used to help migrant
children?o How do you gain access to MSIX?o What support is offered for Records
Exchange and MSIX?
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POLL
Raise your hand if you have heard of Records Exchange
and/or MSIX
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What is Records Exchange and what is MSIX?
Vision• Make it easy for educators of migrant children to get
the student information they need, when they need it.
Mission• Ensure the appropriate school enrollment,
placement, and accrual of credits of migrant children.
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What is Records Exchange and what is MSIX?
• Allow for exchange of accurate, timely educational and health information on mobile migrant children
• Provide better quality services to migrant children
• Lessen the impact of mobility on a migrant child’s education
• Decrease migrant drop-out rate• Allow for accurate description of the migrant
population; demographics and mobility patterns
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What is Records Exchange and what is MSIX?
HOW IS THIS DONE?MSIX (Migrant Student Information Exchange)
• Web-based solution that links states’ migrant student record databases to facilitate the successful exchange and use of migrant student information on a nationwide basis
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What information is in MSIX?
• MSIX contains 71 Minimum Data Elements (MDEs) that create a consolidated record for each migrant student– MDEs are sent from the
states’ migrant databases via scheduled uploads
– MDEs are used for enrollment, course placement, and credit accrual
– MDEs fall into 4 Categories:
MDEs
Demographics
Enrollment
Course History
Assessment
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What information is in MSIX?
DEMOGRAPHICS
Parent / Guardian
Name
Student Name
Birth Location
Qualifying Arrival Date
Move To / From
Location
Birth Date Verification
Type
Date of Birth
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What information is in MSIX?
ENROLLMENT
School / Project Names
School Contacts
Enrollment Dates
Withdrawal Dates
Immunization and Med Alert Flags
IEP and LEP Flags
Priority for Service Flag
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What information is in MSIX?
COURSE HISTORY
Course Titles
Course Section
and Type
Term TypeAcademic
Year Start / End Dates
Grades
Credits
State / Location
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What information is in MSIX?
ASSESSMENT
Title
Reporting Method
Score Results
State / Location
Dates
Content
Type
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What information is in MSIX?
Live States in Production
VA, DE, AK, MO, KY, TN, AL, MI, PA, IA, MN, MD, LA, ID, OK, MT, HI, TX, IL, NY, WA, AR, VT, WI, MA, GA, ND, CA, OH, AZ, SC, SD, OR, NH, NV, KS, MS, UT, IN, FL, NJ, CO, NC, ME, WV, CT, RI
48
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What Information is in MSIX?
Enrollment Data Assessment Data Course History All Data Elements05
101520253035404550 48
36 3430
Data Elements Provided by States
Number of States
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What Information is in MSIX?
MSIX Students with Enrollment Data
MSIX 3-12 Students with Assessment Data
MSIX 9-12 Students with Course History Data
0%
20%
40%
60%
80%
100% 100%
45%40%
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What Does an MSIX Consolidated Record Look Like?
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What Does an MSIX Consolidated Record Look Like?
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What Does an MSIX Consolidated Record Look Like?
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What Does an MSIX Consolidated Record Look Like?
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What Does an MSIX Consolidated Record Look Like?
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What Does an MSIX Consolidated Record Look Like?
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What Does an MSIX Consolidated Record Look Like?
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How can this information beused to help migrant children?
Work with your group to brainstorm ideas on how the information in the MSIX Consolidated Record can be used
to benefit migrant children
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How can this information beused to help migrant children?
• Be alerted that medical or special education conditions exist• Notify another State when a child moves away• Gain access to other State’s course catalogs and standardized tests
for placement purposes• Obtain or confirm student’s demographic information• Place students in the correct courses• Determine missing credits• Place in the appropriate grade level• Establish assessment needs• View IEP and LEP flags for follow-up• Communicate with prior / future schools• Request the immunization record from previous enrollment
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How do you gain access to MSIX?
Go to msix.ed.gov and click on “trainer’s corner”
Complete the online training for “MSIX Secondary User”
Print the certificate at the end when you have received an 80% or higher and Print the “User Access Form” found at the bottom of the Online Training
Send both a copy of the certificate and the User Access form to: Mary Lou Wells
State MEP Coordinator will submit information to MSIX and user name and password will be sent from MSIX via email
What support is offered for records exchange and MSIX?
REACTS WEBSITE• Policies & Procedures• Templates• MSIX Staff Checklist• Quick Facts• MDE Guide• Rules & Regulations• MSIX Brochures• Connectivity Agreements• Webinars• Presentations• FAQs
http://reactsmsix.ed.gov
What support is offered for records exchange and MSIX?
REACTS COMMUNICATIONS• Latest events in the migrant community• Records exchange success stories• News articles • State performance with records exchange• Records exchange reference materials• Latest news from the State User Group
for Analysis & Recommendations (SUGAR)• MSIX Updates
What support is offered for records exchange and MSIX?
The MSIX Help Desk provides technology support for the MSIX website and its use.
The REACTS Support Center provides program support for records exchange implementation.
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QUESTIONS & DISCUSSION
Closing
Thank you for attending!
[email protected]@[email protected] “If we do this [Records Exchange] right,
the student’s records will be there [the receiving state] before the student arrives.”
- WA Parent at NASDME 2011
