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The National Association of Tangent Clubs

MINUTES of the 53rd Annual General Meeting held at Riviera International Conference Centre, Torquay Sat 6th April 2019

National Executive present:

Jill Harris National President East Grinstead & District 266 Melodie Brookes National Immediate Past President Salisbury 389 Sue Hill National Vice-President Northwich 426, Dragons 942 Heather Parry National Secretary Baildon 720 Ruth Lamb National Treasurer Mendip 874 Kate Jones National Editor & Website Co-ordinator Loddon 917 Jilly King National Executive Administrator Oxted & District 121

The following Registered Clubs were present (*denotes proxy voter):

Club Name No Club Name No

A.B.O.T.S. 889 LEAMINGTON SPA & DISTRICT 243

AMERSHAM 68 LEEDS & DISTRICT Ladies Tangle 947

AMPTHILL & DISTRICT 504 LEICESTER DE MONTFORT 15

ANGELS OF THE NORTH 907 LEICESTER LAFF 933

ASCOT 487 LICHFIELD 116

BAILDON & DISTRICT 720 LICHFIELD LADIES TANGLES 931*

BATH TANGLE 935 LISKEARD & LOOE Tangent 737

BERKHAMSTED 867 LISKEARD & LOOE TANGLE 951

BILLERICAY 402* LODDON 917

BISHOP'S STORTFORD 269 LONDON (CITY OF) COLT 929

BLACKBURN & DISTRICT 383 MAIDENHEAD 151

BOSTON & FENLAND 893 MAIDSTONE 14

BOURNEMOUTH 1* MALVERN HILLS 256

BOURNEMOUTH NORTH 632 MARKET DRAYTON & DISTRICT 327

BRENTWOOD 127* MARKET HARBOROUGH 224

BROMLEY 801 MARLOW 205*

BURNTISLAND & DISTRICT 888* MENDIP 874*

BUSHEY & OXHEY 441 MERTHYR TYDFIL 142

CAMBERLEY 277 NEWTON ABBOT 353

CAVERSHAM 532* NIDDERDALE 623

CHARNWOOD 959 NORTH BERWICK 817*

CHEADLE & GATLEY 448 NORTHWICH 426

CHELMSFORD 96* NUNEATON 510

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Club Name No Club Name No

CHELMSFORD COUNTY 808* O.A.T.S. 897

CHESHAM 794 OXTED & DISTRICT 121*

CHICHESTER CITY 862* PENARTH & DISTRICT 902

CHILTERN AREA BELLES 949 POTTERS BAR 105

CHRISTCHURCH 447 PRESTON & DISTRICT 904

CLEVEDON & DISTRICT 195 RAYLEIGH & DISTRICT 135

COASTAL CLUSTER 948 READING VALLEY 401

COLCHESTER TANGLE 934* RINGWOOD & DISTRICT 570

COLESHILL & DISTRICT 201* RIPLEY 158*

COSTA DEL SOL No1* ROCHDALE 51

CROWBOROUGH 749 ROYTON & CHADDERTON 30

DARWEN 761 SALISBURY 389*

DERBY MERLIN 876 SANDY & DISTRICT 768*

DEREHAM & DISTRICT 791 SHEPTON MALLET 673*

DOWNEND (BRISTOL) 177 SHIRLEY 86

DRAGONS 942 SOUTHAMPTON XL1 185

DUNSTABLE & DISTRICT 378* SOUTHEND-ON-SEA 5

DURSLEY & DISTRICT 582 ST ALBANS 114*

EAST & WEST HAM 910 STOURBRIDGE & DISTRICT 913

EAST GRINSTEAD 266* SUNSHINE COAST 932*

EASTERN DELIGHTS 920 TAKE TWO 939

EASTLEIGH & CHANDLERS FORD

478 TAUNTON 199

EDDISBURY 580* TEIGNMOUTH 727

EMERITUS 900 TELFORD LADIES TANGLE 937*

ENNISKILLEN 961* TORQUAY TANGLE 946

ESHER 671 TOTTIES 938

FAREHAM 92 TWYFORD & DISTRICT 456

FARNBOROUGH (KENT) 762* WAKEFIELD 10*

FARNHAM 469 WALLINGTON & CARSHALTON 898

FOLKESTONE 150 WAREHAM 746*

FOREST OF DEAN 617 WARRINGTON 162*

FOURTITUDE 891 WELLINGBOROUGH 371

GORDANO VALLEY 500 WELLINGTON 16

GOSPORT 174 WESSEX LINK 881

HARTLEPOOL 236 WESTERHAM 739

HORLEY & DISTRICT 386* WESTON SUPER MARE 314*

ISIS 870 WEYMOUTH 818

KENILWORTH 659 WHITCHURCH 439

KEYNSHAM & DISTRICT 104 WIDNES & DISTRICT TANGLE 954

KNOWLE AND DORRIDGE 175* WOKINGHAM 268

LANCASTER 238 WREKIN 83*

LARNE & DISTRICT 756

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The following Past National Officers attended the Annual General Meeting:

Janis Atwell National President 2006-07 Jenny Bevan National Sales & Regalia 2011-14 Melodie Brookes National Secretary 2013-16 & National President 2017-18 Pauline Campbell National Editor & Website Co-ordinator 2014-16 Alex Desborough National President 2015-16 Jan Dowling National President 2011-12 Karen Durie National President 2013-14, National Sales & Regalia 2008-11 Paula Farnfield National President 2016-17 Doreen Firth National President 1992-93 Penelope Gibbins National President 2002-03 Jackie Hampton National Executive Administrator 2015-17 Jill Harris National Treasurer 2015-2017 Terrie Hewitt National Secretary 2010-13 Sue Hill National Sales & Regalia 2014-16, National Editor & Website Co-ordinator

2011-14 Judy Holdaway National President 2005-06 Jilly King National Treasurer 2013-15 Sue Marlow National President 2012-13 Janice O’Neill National President 2014-15 Sheila Ponsford National President 1098-99 Gill Preston National President 2010-11 Ruth Sage National Sales& Regalia 2016-18 Glenys Sutton National Secretary 2016-18 Jan Turner National Sales & Regalia 2005-08 Barbara Whale National Treasurer 2004-07 Gill Young National Secretary 2007-10

Visiting guests: Joanne Hudson, Ladies Circle GB & I National-President 2018-19, Vicky Parker GB & I National Secretary Paula Farnfield Tangent Club International, President 2018-19, Dawn Marie Mortenson TCI board member from Denmark. Anna Tabone Agora International President 2018-19, with 2 past board members from Germany, Karen Winchcome from Round Tables Childrens Wish.

Apologies received: Past National Presidents Pat Brain (1971-2), Liz North (1987-8), Rosemary Culver (1995-6), Sue Thomas (1997-98), Beth Allen (2000-01) and Margaret Barker (2003-4) and from the following Tangent clubs Erdington 100, Ipswich 180, Leicester 152, Minehead 216 and Oxford Cherwell 584

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The meeting was called to order by National Secretary Heather Parry, those present were asked to turn their mobile telephones off for the duration of the meeting.

1. Welcome Jill welcomed all to the 53rd AGM she reminded all attending that they should let the Torquay sunshine in and remember we are a friendship organisation and will remain a friendship organisation after today’s proceedings. 1.1 National President Jill then called upon Elaine McNab to light the Candle of Friendship , Elaine’s husband Gordon was National President of 41 club when Vaughan was National President of Round Table and they have been friends ever since. His club Costa Blanca organised her interruption when she became National President last Year. A minutes Silence was held in memory of all those members of the Round Table Family Nationally and Internationally that we have lost this year; taking a moment to reflect in silence especially for Past 41 Club President Paul Camis. National Councillor Steve Boulter, and in particular Past National Presidents Audrey Courson 1981-82 and Pat Paulson President 2008-09 who sadly passed away recently. 1.2 Jill introduced Jenny Bevan our Tangent Liaison Officer for the AGM on the Conference Committee. Jenny gave us instructions for the day and thanked Barbara North and her stewarding team for their hard work. She reminded the voting delegates to hand in their lanyards if they left the room so an accurate count of voting delegates could be maintained. 1.3 Vicki Carter Bland, Charnwood 959 read out the National Association of Tangent Clubs’ Aims and Objects.

2. National President’s opening remarks

Jill welcomed all those attending a National AGM for the 1st time and asked them to stand up and be recognised. She encouraged all to feel free to stand and speak. She presented Jane la Roche, the Golf competition winner, with her trophy and thanked all the ladies who had entered the competition. This year we had 6 entrants and Jill wondered if we would have even more next year. Jill also informed us that Jane Bizley from Dereham & District 791 won the longest drive. 2.1 Jill reminded Past National Officers to sign in and presented them with a small gift. All PNOs who attended and registered are listed on Page 4 of these minutes. 2.2 Jill welcomed the overseas visitors:- Paula Farnfield President of TCI 2018-19 and Dawn Marie Mortenson TCI board member from Denmark. She also welcomed Anna Tabone Agora International President 2018-19, with 2 past Presidents from Germany and Karen Winchcome from Round Table Children’s Wish. 2.3 Apologies were read out by Heather Parry and these are listed on page 3

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3. Greetings from Joanne Hudson, President, National Association of Ladies Circle 2018-19 Joanne brought greetings on behalf of Ladies Circle.

4. Greetings International 4.1 Paula Farnfield brought greetings on behalf of Tangent International. 4.2 Anna Tabone brought greetings on behalf of Agora.

5. Remarks to Voting Delegates

Heather went through the instructions for the voting delegates and advised that there were 129 voting delegates. She asked the Stewards to keep the Executive up-to-date with anyone arriving or leaving. The membership was reminded that no one was permitted to speak for more than 3 minutes or repeat something someone else had already said. Everyone must use the microphone at the lectern or a roving microphone if this would prove difficult. She reminded the speakers to clearly state their name, club and club number for the minute takers. The minute takers Karen Durie and Sue Arbon from Wokingham 268 were introduced and Jill gave them a gift. Heather reminded proxy voters that they must abstain from any vote for which they do not have a clear mandate.

6. Minutes of the 52nd Annual General Meeting, 11th April 2018 in Belfast

Heather advised there was 1 correction to the minutes The list of PNOs was on page 3 not 4 as listed. This correction was Proposed by: Keynsham and District 104, Seconded by: Emeritus 900 The proposal was carried, and the Minutes adopted. The Minutes were then signed by Jill as a true record of the 2018 NAGM.

7. Matters Arising

There was 1 matter arising from the last Minutes. Item 14.2 on page 25 the Executive was asked “Do we know how much professional fees could be If we don’t find someone from Tangent with the relevant skills? Answer The Executive would be looking into this further. We have looked into this and for the current cost of Marketing Professionals we estimate this will cost the Association between £7,500 and £12,000.

8. Election of National Officers

Heather advised that we had received 2 nominations for the position of National Vice President, 1 nomination for National Treasurer and 1 nomination for National Administration Officer by the closing date, 4th January 2019. All photographs and full biographical details are on page 3 of the Agenda and introductory words were published in the Spring edition of the magazine. Heather asked if these ladies would please make their way to the green room.

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Heather then advised sadly we did not get any nominations for the position of National Marketing and Membership by the deadline so we will take nominations from the floor. Is there anyone who wants to be considered for this post?

We had 2 candidates for this post both of whom had provided their application form and biography to the Executive. Emma Jane Wright :- Charnwood Tangent 959 Proposed by Charnwood 959, Seconded by Marlow Tangent 205 Pauline Ormerod :- Darwen Tangent 761 Proposed by Darwen 761 Seconded by Dragons 942 We asked these ladies to go to the green room and advised where there was more than 1 applicant for a role then the ladies would be called in alphabetical order (first name). Number of voting delegates at this point was 126.

8.1 Ruth Sage, standing for position of National Vice-President, was Proposed by Southend 5 and Seconded by Chelmsford 96. Ruth was welcomed to the room, while Heather read her biographical details. Jill asked Ruth to let us know when she was ready and to speak on the question: Please introduce yourself and tell us where you see Tangent fitting into the 21st century. Following Ruth’s speech Jill asked if anyone had any questions for Ruth, there were none. Ruth left the room. Tracey Pickin, standing for position of National Vice-President, was Proposed by ABOTS 889 and Seconded by Leamington Spa and District 243. Tracey was welcomed to the room, while Heather read her biographical details. Jill asked Tracey to let us know when she was ready and to speak on the question: Please introduce yourself and tell us where you see Tangent fitting into the 21st century Following Tracey’s speech Jill advised that as there were no questions for Ruth there would be no questions for Tracey. Tracey left the room. Jill advised that votes should be recorded on the orange paper by putting a cross against the name of your preferred candidate. 8.2 Shirley Chard, standing for position of National Treasurer, was Proposed by Reading Valley 401 and Seconded by Caversham 532. Shirley was welcomed to the room, while Heather read her biographical details. Jill asked Shirley to let us know when she was ready and to speak on the question Please introduce yourself and tell us what attributes you have that will help you in this role. Following Shirley’s speech Jill asked if anyone had any questions for Shirley, there were none. Shirley left the room. Jill advised that votes should be recorded on the Green paper by putting a cross in the For, Against or Abstain column 8.3 Doreen Lovett, standing for position of National Administration Officer, was Proposed by Cheadle & Gatley 448 and Seconded by Dragons 942. Doreen was welcomed to the room, while Heather read her biographical details. Jill asked Doreen to let us know when she was ready and to speak on the question Please introduce yourself and tell us what attributes you have that will help you in this role Following Doreen’s speech Jill asked if anyone had any questions for Doreen, there were none. Doreen left the room. Jill advised that votes should be recorded on the Blue paper by putting a cross in the For, Against or Abstain column. 8.4 Emma Jane Wright, standing for position of National Marketing and Membership Officer, was Proposed by Charnwood 959 and Seconded by Marlow 205. Heather read out her biographical details :- Founder Chairman of Charnwood Tangent, LC Area 20 Chairman, Loughbourgh LC Chairman, LC National Membership

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Committee, LC Area 20 Secretary. Jill asked Emma to let us know when she was ready and to speak on the question Please introduce yourself and address the meeting about taking on this role. Following Emma’s speech Jill asked if anyone had any questions for Emma, there were none. Emma left the room. Pauline Ormerod, standing for position of National Marketing and Membership Officer, was Proposed by Darwen 761 and Seconded by Dragons 942 Heather read out her biographical details :- Chairman Blackburn Ladies Circle, chairman Darwen Tangent Design and publicity for Llandudno National Conference, Design and publicity for Blackpool National Conference, Design and publicity for Belfast National Conference Secretary Dragons Tangent. Jill asked Pauline to let us know when she was ready and to speak on the question Please introduce yourself and address the meeting about taking on this role. Jill advised that as there were no questions for Emma there would be no questions for Pauline. Pauline left the room. Jill advised that votes should be recorded on the Yellow paper by putting the name of the candidate you want in the For column 8.5 Jill Harris, Approval to stand as GB&I candidate for TCI Secretary in 2020-21, was Proposed by East Grinstead 266 and Seconded by Enniskillen 961. Heather took over the meeting at this point and reminded all that this was a request to stand for the position not a vote for the position. Her biographical details were included in the Agenda and there was an article from her in the spring edition of the Tangent magazine. Jill went to the podium, while Heather read her biographical details Heather asked Jill to let us know when she was ready and to speak on the question Please tell us why you'd like the role Following Jill’s speech Heather asked if anyone had any questions for Jill, there were none. Jill resumed her position Heather advised that votes should be recorded on the Pink paper by putting a cross in the For, Against or Abstain column Jill congratulated the candidates for standing for election as they came back into the room.

9. Executive Reports for the year 2017-2018 Heather reminded the audience that full Executive reports were printed in the Agenda on pages 5-18 and that the reports given today were updates to these; any questions received by 8th March would also be addressed. 9.1 National President – Jill Harris Jill advised there was nothing more to add Heather asked if there were any questions for Jill; there were none. Report Proposed by: Londonderry 730, Seconded by: Bromley 801 The report was adopted.

9.2 National Vice-President and Membership Officer – Sue Hill I have very little to add to my report printed in your Agenda. I am pleased to tell you that a new club has affiliated recently, Kingfisher Redditch and Studley 962. This brings the total of new and re-affiliated clubs for the year to four. I am waiting for new clubs at Ellesmere Port and Deeside Tangle to formally affiliate. They have been meeting for a few months and getting everything in order to affiliate. Unfortunately during the twelve months we have lost 27 clubs. They often have similar reasons for closing, increasing age and infirmity of members. I am still receiving enquiries for membership via our website, Facebook and passed on by Circle. I search for a local club for these ladies, many of whom have no previous connection with the four clubs of the RT

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family. Please don’t forget that clubs can still decide for themselves whether or not to accept discretionary members. It is worth reviewing this at your AGM, as you can change from “closed” to “open” if your members change their mind, and you may gain some enthusiastic and valuable members in this way. If your club is contacted about a membership enquiry it is very much appreciated if you can let us know how things go, and if the enquiry results in a new member.

I am looking forward to working with the new Marketing and Membership Officer and other members of the new Exec.

Jill thanked Sue and asked if there were any questions there were none Report Proposed by: Ripon 267, Seconded by: Fareham 92 The report was adopted.

9.3 National Immediate Past President and International Relations Officer – Melodie Brookes

I have received a question but as it referred to the Proposition at 12.2 I was only able to direct them to the clubs concerned. I would like to record my thanks to Kate and Pauline Campbell for updating the International information on the website and the addition of the Overseas and International clubs on the club finder. The sad loss of Pat Paulson last month is not only a blow to her family and friends, but also to our Association, particularly with her involvement in the development of Tangent International. TCI too suffered a loss, when Tangent Cyprus was devastated by the death of their National President Elena Charalambidou, wife of former 41 International President Makarios. I am looking forward to sporting the red white and blue and joining those of you attending the International Conference in Brussels at the end of the month for Paula’s AGM. The TCI Agenda, Minutes of the 2018 AGM and the latest Newsletter can be found on our website. The financial statements and budget will be available on the day. An exciting up-date on the Tangent Music Therapy Fund The British Association for Music Therapy is making available five grants, each up to £2,500, to support the development of new music therapy provision in the UK. Priority will be given to:

1. Music therapy Assessment and Intervention services in areas where accessing music therapy is not possible.

2. Music therapy Assessment and Intervention services for families in economic hardship. Thank you all for your tremendous support last year. BAMT has researched this very thoroughly. I will be following the progress of the grants with interest, and will pass the news on to you. Thank you.

Jill thanked Melodie and asked if there were any questions there were none. Report Proposed by: Whitchurch 439, Seconded by: Westerham 739 The report was adopted. 9.4 National Secretary – Heather Parry I have had 2 questions that relate to items further on in the agenda I shall read them and the responses at the appropriate times. Can I please remind everyone to check your mailings and be aware that these are also loaded onto the website where they are available to all members.

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Jill thanked Heather and asked if there were any questions there were none. Report Proposed by: Baildon 720, Seconded by: Nidderdale 623 The report was adopted. 9.5 National Editor and Website Co-ordinator – Kate Jones On the 6th February I posted the following on Facebook: On this day in 1918, 101 years ago, women in the UK were given the right to vote. We owe the women who fought for this so much. This post reached 2,071 people, as of last night. Thank you for liking, sharing and commenting on this post and on subsequent ones as through this we can increase awareness. I am regularly receiving membership enquiries through Facebook. A short while ago 92 for 92 in 92 – Richard Holland, Round Table President, set out to visit 92 football league grounds in 92 hours for 92 years of Round Table and I have it from a very reliable source that we were the club that supported this the most. My thanks go to Linda Price, Tangent member, who drove the record breaking car and to all the Tangent members who supported this through social media and turned up at stadiums with coffee, doughnuts, fish and chips etc and got behind this attempt. Together we worked to get the name of Tangent and the Round Table Family out into social media. I would also like to thank Pauline Campbell for her support and invite her up to join me here. Some of you may not be aware but Pauline is our website administrator and has been updating the website for us. Thank you Pauline for all your hard work and support. I would also like to invite Pauline, outgoing Chairman of Emeritus to stay here with me for the award of the Star Trophy. This is a trophy that was donated by the Emeritus club for fundraising and in particular the way the club had fundraised and worked with others. This year I would like to award this to Horley Tangent 386 who have worked with a local charity Stripey Stork to enable bags for schools and collect, sort, wrap gifts for 1,517 children. I don’t believe they are here today but I would like to visit them with members from Emeritus to present this award to them. Jill thanked Kate and asked if there were any questions there were none. Report Proposed by: Reading Valley 401, Seconded by: Loddon 917 The report was adopted. 9.6 National Executive Administrator – Jilly King Jilly reminded ladies that we need the new Directory details in as soon as possible, even if details from their club had not changed. She reminded all that it is important to let us know if you change email address as this is key. The Directory forms will be available on the website shortly. She advised that she had enjoyed her time on the Exec and would treasure the hospitality and friendship shown to her. Jill thanked Jilly and asked if there were any questions there were none. Report Proposed by: ABOTS 889, Seconded by: Liskeard & Looe 951 The report was adopted. 9.7 National Treasurer – Ruth Lamb

Treasurer’s Additional report for AGM 2019. The Accounts are in the Agenda on pages 13 – 18 and represent the Association’s financial standing as at Dec 31st 2018.

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In summary, expenditure was 96% of budget, giving a reduced expenditure of £67,441 this financial year. Capitation income was as per the expectation, Fred Olsen marketing contribution was higher than estimated as were the shop and regalia sales as we did not incur the cost of replenishing the marcasite brooches during the year. This accounts for the overall increase in our surplus. There are two errors on the accounts which have been identified.

1) Page 21 - The President’s Out of Pocket Expenses should read £1550 as per the budget p19.

2) Highlighted by Ringwood and District 570 with their question: The budget for 2018 for AGM expenditure was £4,500.00 (page 19 of the Agenda). The expenditure in the Income and Expenditure Account (page 14 of the Agenda) is £10,058. Could you please provide an explanation for the budget being £5,500 overspend. Page 14 – Running costs- Meeting with members. The first entry should be Regional Lunches and not National Conference and Regional lunches. National Conference Expenses have been included in Association Overheads, AGM expenses. This explains the discrepancy between the costs from 2017 and also the discrepancy between the budget for the AGM on p19 and the actual cost of £10,058. The Regional lunch costs and National Conference costs should be separated out. Apologies for not spotting this from the accountant. I have received 5 further questions:

1) Angels of The North Tangent 907- re Page 26 13.5 - Please could you give us an estimate of the additional cost involved for our TCI Councillor attending TCI HYM each year? There is no additional cost to us as this is included in the International budget of £4,000.

2) Baildon Tangent - Having reviewed the latest accounts, I am concerned about the huge amount of money we have in reserve, about £168,000. How do you justify an increase in subs with such a large amount in hand? The Association has to operate on a business model and as such the anticipated expenses should, in the first instance, be covered by income. As the only guaranteed income is capitation; the Fred Olsen marketing contribution and profits from sales is taken into account but is only estimated. The budget for 2019 is in excess of the income expected, due to a continuing decrease in capitation revenue. This decrease has risen in the last year to a 4% reduction. The anticipated decrease for 2019 is for 5% and may continue to escalate in further years. If this is to continue, (and we have no figures to estimate or judge whether a Membership and Marketing Officer will reverse the situation, but obviously we hope this will be the case), I have to base the capitation requirements on figures that are relevant now and from a solid financial base. If the decrease is to continue at a constant 5%, by 2022 the income from subs will be a maximum of £54,500.00. If the running costs for the Association are held at a minimum, the average expenses over the last 4 years being £72,500.00 we will have a deficit of £18,000. If we use reserves continually during this time, the capitation will rise significantly by 2023. It would be irresponsible as a Treasurer to ignore this trend and put a minimal strategy in place, at this early stage, to stem this large increase for future members. The Executive approved my recommendation to raise subs by 50p and to use a small amount of reserves to cover the shortfall in this year’s budget. The reserves will be used to keep the capitation increase at a minimum so with this projection plan in operation, there should not be a large jump in capitation in the foreseeable future.

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3) Market Drayton & District Club 327 (2 Questions)

a) We note that capitation is set to increase by approx 8% (if voted through!) Could you please clarify why capitation for Independent members is not set to increase? The cost of £11.00 covers their mailings/magazine and Insurance and was reduced in 2017 to this amount from £13.75. As we have only 7 Independent members, it was not felt that this should be increased again yet.

b) On page 16 of the agenda there is detail around changes made to the reserve fund, with mention of a Contingency fund including what the Contingency fund will be used for which we welcome. We also welcome the inclusion of detail of the budget from reserves for the new Marketing & Membership position which we see as a positive move. Can you kindly clarify if the two parts of the reserve fund will be detailed separately as there is again an increase in the amount of reserves held? As stated in the report, I have ring fenced £12,000 from reserves to be used, at the discretion of the Exec for additional funding for the Marketing and Membership Officer. I have now increased this to £15,000 to include additional funding for any website improvements at the discretion of the Marketing & Membership Officer, the Editor and the Exec. This money is held in a separate account and will not be included in General Expenditure and will be monitored separately. The amount is to cover the first two years of the post. The Executive have also been working on the idea of a ‘Disaster Fund’ similar to that of 41 Club. We would like to work with them on this but the final details and operation have yet to be finalised, hence no mention in the report as any final decisions on this would then come to the NAGM for voting on next year. It is a work in progress but is a plan to use further monies for good causes. We operate with two banks to keep our assets spread. The business maximum is £85,000 to guarantee safeguarding our assets in the event of a bank collapse. We now have two ‘holding’/ contingency accounts which hold our ‘reserves in line with the reserve policy of £115,000’.

4) Sutton Park Tangent (363) At a recent Tangent Meeting prior to our AGM I was asked to explain what we got for our £6.00 capitation fee. I should be most grateful if you could let me have a bit of a breakdown and as an official Tangent club are we in any way covered for any insurance? The £6.00 capitation fee covers: Your magazine and distribution cost, National mailings, directory, National Conference costs, International costs, National Executive travel, President’s travel, and Out of Pocket Expenses, Office expenses, Website costs, computer and email costs, (Microsoft Office 365), Professional charges, Corporation Tax, and Insurance Cover available to see on the website. Jill thanked Ruth and asked if there were any questions; there were none.

Report Proposed by: Penarth 897, Seconded by: Mendip 87413 The report was adopted. The meeting was running ahead of time so we continued with the agenda and moved on to Item 11 item 10 greetings for RT President remain timed for after lunch

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11. National Executive Financial Recommendations

The Financial Recommendations are on p19 – 22 on the Agenda with explanatory notes from p20. Budget: Fred Olsen Marketing Contribution continues to give our income a healthy boost but as this is still a relatively new addition to our income, a definite trend has not yet been established, although it is in an upward direction. I increased the budget expectation of this, cautiously, in spite of a higher return last year than expected. Shop income is also difficult to ascertain due to the reduction in clubs and membership. The ordering of marcasite brooches will also affect the profits on this as we have a minimum bulk order from J Lynne of 100, currently being replenished every two years, hence the reduction to an estimation of £2,000 this year when we had profits last year of over £3,000. Report Proposed by: Leicester De Montfort 15, Seconded by: Charnwood 959 The report was adopted President’s Out of Pocket Expenses: The National Executive recommends that Out of Pocket Expenses for the National President be increased to £1550. This is an increase of £20.00 which is less than a 2% inflation increase. Jill asked if there were any questions there were none Proposed by: Esher 671 Seconded by: Emeritus 900 This was voted on and passed Out of Pocket expenses will be £1550 for the year 2019-20 Annual Capitation: The National Executive recommends that the annual Capitation charge for members shall be increased to £6.50 per member for each club they belong to. The capitation increase is to supplement the anticipated deficit in the budget of £3,950. This increase would reduce the deficit to £3,159. The outstanding deficit being covered by reserves enabling us to keep the increase to a minimum. Jill asked if there were any questions. Jackie Hampton Loddon 917 Can Loddon suggest that we put up subs to £7.00 it is better to have this than discuss putting up by a little amount each year. We feel by putting up the capitation it would allow the exec to look at ways to improve our association and help it grow instead of trying to keep costs down, we feel even at £12 £1 per month it is still great value. Barbara Whale Oates 897 Said that although she approved this she could not agree to an extra amount before consulting her Club. There were no more points. This change was Proposed by: Loddon 917 Seconded by: Maidenhead 576 The vote to accept the change to the Agenda item was taken and this was lost. We then voted on the original Proposition. And this was passed the capitation will therefore be £6.50 for each club you are in for 2019-20

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Independent Membership: The National Executive recommends that annual Capitation for Independent members shall remain at £11.00 per member. Currently, we have 7 Independent members. The capitation was reduced to £11.00 from £13.75 in 2016 as it was sufficient to cover the cost of magazines and mailings. This remains the case so I do not feel that it is worth increasing this at present.

Jill thanked Ruth and asked if there were any questions there were none. This was Proposed by: Shirley 86 Seconded by: Market Drayton 327 This was voted on and passed Individual membership will remain at £11 for 2019-20 At this point Jill announced the results of the election of officers for 2019-20 The new National Vice President will be Tracey Pickin The new National Treasurer will be Shirley Chard The New National Administration Officer will be Doreen Lovett The New Marketing and Membership Officer will be Emma Jane Wright Nomination for TCI Secretary 2020-21 for Jill Harris was also approved Jill congratulated the new officers and thanked all those who stood for a position. We were still running ahead of time so brought forward item 14 National Executive Recommendations

14. National Executive Recommendations 14.1 The National Executive recommend that National Association of Tangent Clubs becomes joint partners with 41 Club in the future planning, organisation and financial responsibility of National Conferences and AGMs. 41 Club and Tangent will both have two representatives from their respective National Board and Executive to work together to choose venues and approve plans presented by organising committees, and to monitor the progress of bookings etc. At this point Heather read out a question. Question received by Angles of the North 907 Your recommendation on page 30. Although we understand the thinking behind this we have concerns about the reality. Conferences are many years in the planning. If we take Birmingham for example which was a proposal put to 41 at the Llandudno Conference in 2013. The planning must have taken place in 2012 by that committee although the conference was not held until 2016. Does this mean that Tangent VP 2012/3 and Secretary 2012/14 would have been instrumental in this decision although they would have no longer been in post by the time of that Conference in 2016? ie the decision re a conference venue is made years ahead of the election of our relevant VP and probably our Secretary too. Reply:- The idea is that the VP and the Secretary of the year they are in office join the combined committee to decide where the next AGM conference will be held from the propositions supplied. Like 41 club the people who award the conference to the winning bid may not be on the executive when it comes around to that winning bid hosting the event. The Conference committee will organise as normal but

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Tangent will have an equal footing within this for making financial decisions. The representatives from Tangent will be the VP and Secretary at the time the decision has to be made. Jill then passed this point onto Sue Hill to explain our recommendation Explanation:- This recommendation is to formalise the existing arrangement with 41 Club, and to give NATC more influence in choosing venues and planning future conferences. Although we plan the Tangent NAGM, and there is a Liaison Officer for each NAGM, the venue is usually chosen by 41 Club, and we accept the room assigned to us. Many recent Conference committees have included Tangent members carrying out essential roles and regarded as equal partners with their 41 Club colleagues. Tangent members would like to have more say in conferences in the future, and this would also mean that we take on more responsibility as an equal partner. It is not anticipated that 41 Club will require any up-front financial commitment from Tangent for deposits, bookings etc and although we would be equally responsible for any financial loss incurred by conference, in recent years all conferences have made a small profit, which would also be shared. Main conference events are planned with a break-even of 375 delegates attending, and this number is usually exceeded, so we feel that it is unlikely that we would need to subsidise a loss. Our representatives would be in a position to monitor the progress of bookings etc and would be able to advise if there were any concerns. The National Vice President together with the National Secretary would be our representatives to work together with 41 Club. This would ensure that the Vice President is involved with the organisation of her Conference and the Secretary can oversee the NAGM. The National Executive believe that being recognised as an equal partner for National Conferences will enable us to work more closely with 41 Club in the future. If this proposal is approved at this AGM we would start to work with 41 Club representatives to develop processes and procedures so that at the 2020 AGM 41 Club can put it to their members to vote on and we can also share it with Tangent members. It is vital that we make sure that we know how to handle any situations that might arise if there are differences of opinion on choice of venue or other aspects of Conference. In the 21st century we, as independent women, should have an equal input into planning OUR conference and OUR NAGM, and along with rights come responsibilities. Tangent members represent at least 50% of the attendees at conference, and in fact we have more delegates at our NAGM than does 41 Club. Over recent years organising committees have included Tangent members carrying out essential roles such as Treasurer and Secretary, and of course we have our own Liaison Officer who organises the NAGM day. We are not proposing that we would be involved as members of Conference organising committees, this involvement is at a more strategic level, concerned with future planning and monitoring progress. Conference organising committees would still function as they do now. This is the level of involvement that the 41 Club Fellowship Officer currently has, and we would wish to replicate this. Jill asked if there were any questions Question from Kate Hedges Gosport 174 Are 41 club also voting on this today? Sue replied this is the 1st step if it is approved by us then we will work with 41 club to put the processes in place and they will take it forward to their NAGM in Cardiff. Paula Farnfield Maidenhead 151 Will there be a cost implication to Tangent for visits to venues etc.

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Sue explained we already have these visits in place so they are already costed in our budget this is to formalise what we already do. If there is an increase it would be minimal. Sue Jay from Lichfield 116 What are the implications for underwriting conference, Table / Circle have made losses would this impact on reserves? Ruth replied to confirm that costs were already budgeted, if there was a loss we would take a 50/50 hit on this if a profit then we would take a 50/50 share. Jill confirmed that there has not been a loss in the last 14 years Marj Aird Coastal Cluster 948 asked how we would decide on venues as this was decided by the Councillors not the Board. Sue replied this was one of the processes under discussion. 41 will relinquish some of its authority to allow us an equal say. Jill advised she had been to Aviemore and had an input into changing one of the venues so this is happening now, our recommendation is to formalise a practice that is already happening. Votes were taken and this was passed We now broke for Lunch at 12:15 and scheduled the return for 13:00 @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ We reconvened from Lunch at 13:00 There were 115 voting delegates at this point

10. Greetings from Richard Holland, National President of Round Table 2018-19

Richard thanked everybody for their welcome, and Jill for her support and friendship during the year. He gave an update on Round Table. The meeting then resumed at item 12 on the Agenda.

12. Propositions 12.1 Change TCI rule re eligibility for board candidates This is actually a National Executive recommendation. As this relates to TCI Melodie will address this but Heather has received some questions prior to the NAGM and she will address these first. Question from Angels of the North 907 Page 2 item 12. Could the order be reversed? if 12.2 taken before 12.1 and it is carried there will be no need for 12.1 Reply Item 12.1 is necessary to add the discussion re eligibility for TCI Board membership to the TCI agenda at the 2019 TCI AGM, without it there will be no discussion re this topic at that TCI AGM

Item 12.2 suggests that we leave TCI if the eligibility for TCI membership is not changed, this change cannot happen without 12.1 being passed.

Recommendation 5 d. Nominations to the TCI Board iii. Candidates shall be active members of their Full Member Association and have been members of Ladies Circle or wife or female partner of a current or past member of Round Table. Be replaced with

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iii. Candidates shall be active members of their Full Member Association and either have been on their National Board, or have been a member of Tangent for over 5 years and been Chairman of a Tangent Club. Explanation

At the TCI AGM in April 2018 in Austria it was voted that to be on the TCI board you had to have been members of Ladies Circle or wife or female partner of a current or past member of Round Table. GB&I Tangent has discretionary membership this means there will be a 2 tier Tangent membership - eligible and non-eligible members which we as an Executive feel will be discriminatory. In addition it opens the TCI Board to be made up of very inexperienced members. We feel experience at National level or having been a member of Tangent for over 5 years and having been a Tangent club chairman demonstrates knowledge and experience of the Tangent organisation in addition to that of the Round Table Family ethos. We believe this is needed to undertake international roles at this level. Jill asked if anyone had any questions or points on this subject. Gill Preston Market Harbourgh 224 Advised back at the half yearly meeting the original version of this was even more restrictive. GB&I spoke passionately about all Tangent members being equal regarding this, they listened and made it more inclusive. It is not perfect but it does demonstrate that they will listen. Nationals go to International with their own National rules in their heads. It needs to be clear that National rules cannot dictate International ones. International rules must find common ground, common language, so we can all be treated as equals. She would like to applaud the Exec who have taken the 1st possible step to correct this, and feels that the TCI countries will listen. Pauline Campbell Westerham 739 I believe GB&I regret the action taken by the TCI board last year re the eligibility of our members for the TCI board. Our decision to allow discretionary members was taken in 2007 and we have got some wonderful members because of this. Our decision predates our membership of TCI in 2014. We have Tangent members we do not consider or recognise a difference in where our members come from. International clubs do not have our history so do not fully understand the challenges Ladies Circle face. I feel the National Exec has put forward a good proposal and we should stand and fight for this cause. Jan Dowling Angels of the North 907 We understand that NATC want to avoid any discrimination but feel this could be discriminatory in itself to our members. If a long standing Circler or a Circler who has been on their National Board wants to stand for TCI they will have to wait 5 years or have been on the NATC Exec. We need to decide where our core members will come from in the future, Ladies Circle or via the discretionary path? This will take time to resolve as we go forward to the future. Is 5 years long enough to absorb the Tangent ethos? We feel we ourselves are moving away from the family ethos as 41 club only accept past Tablers do not even accept our non RT partners. Should we get our house in order before looking to International? Should we be setting experience rules for our Exec too? lots to think about. Melodie confirmed that this is aimed at the need for experience on the TCI board. We feel that Ladies Circle experience is commendable but think that Tangent experience is necessary. The Exec thought long and hard re this recommendation. Jill asked if anyone else wanted to speak, no one did The Vote was taken and this recommendation was approved

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12.2. GB& I with draw from TCI if the eligibility rule is not changed This proposal was sent in 3 times, the clubs have combined their proposals to the one below and all proposing and seconding clubs have been acknowledged.

GB&I Tangent withdraws from TCI at the end of the current TCI international year unless TCI Board posts are open to all GB&I members.

Proposed by: Turriff: 717 Seconded by: Coastal Cluster: 948 The other proposers and seconders were. Proposed Widnes & District Tangle Tangent: 954 Seconded Fangent 66: 924

Proposed Stourbridge & District Tangent: 913 Seconded Telford Ladies Tangle: 937 Explanation: Tangent Club International has recently introduced proposals for the election of its Office Bearers. “Candidates shall be active members of their Full Member Association and have been members of Ladies Circle or wife or female partner of a current or past member of Round Table.”

The proposals by TCI for their Board do not fit the makeup of our membership. Surely, if part of our membership is excluded then we would not want to be part of such a group

Turriff 717 were not attending the AGM so the 2nd proposer was invited to speak on the proposition, and the 3rd could also speak if there was anything different to add.

Lynda Wieland Widnes & District Tangle Tangent: 954 I have been asked 2 questions over the past 2 days re this proposal and I want to address these. The 1st was how can we not want to be part of an international organisation? We do but we want all of our members to have the same opportunity. I remember the fun I had in LCI and would like to experience the same with TCI. The 2nd, which upset me, was why was I bothered because I can stand? I am bothered because I want everyone to have equal opportunity. We have discussed today equal rights with 41 club re Conference and I just want the same for all our members. If the National Exec recommendation is accepted at TCI then this is obviously irrelevant but we did not want to withdraw this as it will mean waiting another year before we can action anything. I understand a similar proposal was put forward last year to the Exec but was rejected. I do not know if this is true. We want this on this agenda, and reiterate this will be null and void if the proposal to TCI is accepted. Vicki Conway Stourbridge & District Tangent: 913 Nothing to add but we did have a question. What is the possibility of this being passed at TCI as it will have a bearing on the discussions? Paula Farnfield TCI president 2018-19 Paula advised that this had not been discussed at board level so she could not indicate how she thinks this will go, but the TCI plans are including GB&I. Paula advised that a proposition to leave TCI was put to the executive last year, but as she was going in as TCI President they agreed to withdraw this voluntarily to save embarrassment. Gill Preston Market Harbourgh 224 I really understand what Lynda and the other proposers are trying to achieve. Discretionary membership was agreed upon when I was National President but by leaving we will be denying these member the opportunity to take up an international post when it is changed (if not this year then when it is approved). TCI is still a young organisation and there are lots of changes to be made and we need to be in the organisation to change these. If our recommendation is defeated I feel the question re international needs

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to be lead by the Executive, as there will be lots of points to considerer about international requirements. This is a much wider issue than just walking away. I feel we need to take a step back and I challenge the Exec to come back with all the information so we can make an informed decision next year. Marj Aird Costal Cluster 948 Can I just say that I do not think any of the 6 clubs proposing and seconding this want to leave TCI, we have all enjoyed TCI, but this rule inflicts a 2 tier membership. We all pay the same subs so we should all have the same rights. 50% of my club are discretionary members this means 6-7 of us do not have the same opportunities and I do not think that is acceptable in a friendship organisation. I hope the recommendation goes through at TCI, but what do we do for those members paying the same subs who would not feel equal to all other members in this room. Diane Culshaw Rochdale 51 Are we knocking this down the road? If this is rejected at TCI , Jill will be standing for TCI Secretary , will we have to put it off again? How long will we put it off while our members do not have the same right? Carol Hamilton King Market Drayton 327 I fully support this. My one issue is that this is what we should be talking about next year after we know what happens. My concern is that if we vote on this now we cannot bring it back next year. I think we should be discussing reality not what if. Dee Lindsey Ascot 487 Slight problem with the wording “posts to be open to all GB&I members”. My concern is that even if we have approval on the 1st recommendation and it is passed 12.2 reads that it has to be open to all members but this is still not the case as there is an experience requirement so it will not be open to ALL meaning we would leave TCI anyway. I suggest we change the wording to be “GB&I Tangent withdraws from TCI at the end of the current TCI international year unless TCI Board posts are equally open to all GB&I members.” Lynda Wieland Widnes & District Tangle Tangent: 954 Accepted this could be worded differently but when they put this together they did not know that the Exec was putting forward its recommendation. This is not a rule it is a recommendation. Terrie Hewitt Whitchurch 439 Advised she was the one who typed up the agreement for TCI and believes really strongly that we would be coming out too easily. She believes that we should have equal rights but we are in too much of a hurry to withdraw. Terrie thought that we should ask the ladies to withdraw this for this year, and then when we know what has happened we can bring it back next year. Pauline Campbell Westerham 739 I feel very passionately that the 2 tier membership is wrong. I feel that to leave an organisation because we do not agree with it is a reactive response and we are doing no justice to the members from a different background. TCI is in its infancy many of the country members have very few clubs and do not understand the GB&I context. When they grow they may reflect back and understand better. I urge you not to react. I understand the sentiments and am fully with you but I feel we should stand and get our point across at TCI. We now started to vote on the suggested amendment to this proposal. “GB&I Tangent withdraws from TCI at the end of the current TCI International year unless TCI Board posts are equally open to all GB&I members.” But other members got up to speak Penny Gibbons Emeritus 900 Asked if they could also propose an amendment that this be withdrawn altogether. Jill advised this would have to come from the proposing/ seconding clubs 4 of which are at the meeting She asked the clubs considering the mood of the meeting did they want to consider this.

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Would they consider this in the light of what they say, if we asked the audience if they wanted to withdraw? Lynda Wieland asked for confirmation that this could not be brought forward for 2 years if voted upon and this was confirmed. Gill Preston interjected that it would help if the Exec made a commitment that if this was rejected to come back next year with detailed plans and points for discussion. Jill Harris made a commitment to do this as our IPP International Officer, to explain our differences and try to get this changed to all in the room. Kate Hedges Gosport 174 Having attended International, if we pull out there is no room for manoeuvre and we would have to reapply again for membership. If we stay in, albeit with a rule we are not happy with, we can make a difference and stand our corner. If we leave an organisation we helped start up we will lose the chance to help and guide other countries. We know from discussions on equal rights in Conference this takes time. I fully believe all members should have this right and we will not be able to do this if we pull out now Moria-Ann Grainger Leamington Spa & District 243 As a past LCI secretary I think there is a real issue. I think the membership has pulled together a good amendment to take account of our differences. But I do think as they have had 4 years to discuss this, that they should know by now. I think this proposal will give the Exec clarity and clout. at the TCI. All clubs should be accommodated at the International level and this is to do with our long established and experienced organisation. This resolution, I feel, will add support to our representatives at TCI. We do not want to be seen as awkward but by supporting this it will give them some extra pressure to put on the TCI board. Jill then brought this discussion back to the proposed amendment by ASCOT 487 Ascot 487 Proposed but there was no seconder so the proposition was not changed. Heather then addressed the proposers to see if they wanted to withdraw this proposition, but as they did not we continued with the proposition. It was voted on and the proposition was lost Vicki Carter Bland now came forward to advise us about the Ladies Circle Conference in Leicester and invite us to attend

13. Tangent Club International Update and Rule changes Heather asked those present by a show of cards to agree to take 13.1 to 13.5 and 13.7 and 13.8 as 1 item These were all simple grammatical changes. This was approved We then Voted on all the amendments listed below

13.1 Rule 5.c Election of TCI Officers The TCI Board propose that the existing rule 5.c, Election for TCI Officers The first open election for TCI Vice President is to take place at the TCI AGM 2019. The elected Vice President will be her country representative in the Board in 2019-2020. The first open election for TCI Treasurer is to take place at the TCI AGM 2020. The first open election for TCI Secretary is to take place at the TCI AGM 2020.

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Be amended to read 5. c Election of TCI Officers The first open election for TCI Vice President is to take place at the TCI AGM 2019. The elected Vice President will be her country representative in the Board in 2019-2020 The first open election for TCI Treasurer is to take place at the TCI AGM 2020. The TCI Treasurer will be elected for a term of two years, by ballot at the Meeting. The first open election for TCI Secretary is to take place at the TCI AGM 2020. The TCI Secretary will be elected for a term of two years, by ballot at the Meeting, except for the 1st TCI Secretary who will be elected for a term of 1 or 3 years. In the event of the Treasurer or Secretary being unable to complete her term of office the person elected to replace her shall hold office for the residue of the original period. Explanation Following discussion at the 2018 Half Year Meeting, the opinions were that the posts of Secretary and Treasurer should both be 2 years, with them changing on alternate years to provide less change each year. In order that the bank changeover is not needed too quickly, the 1st Treasurer will be in post for 2 years. Rather than the Board or Councilors deciding the length of time in office for the 1st elected Secretary, we propose that the candidates themselves make that decision. The nomination form will ask the candidate to indicate if she will stand for 1 or 3 years.

13.2 Standing Order iv The TCI Board propose that Standing Order iv In the case of elections of TCI Officers and Conference venues the voting shall always be by secret ballot. The appointed Tellers will ensure that all ballot papers, when used, remain confidential to the meeting all the times. If there are more than two candidates or choices, the single transferable voting system shall be used. Be amended to read In the case of elections of TCI Officers and Conference venues the voting shall always be by secret ballot. The appointed Tellers will ensure that all ballot papers, when used, remain confidential all the times. If there are more than two candidates or choices, the single transferable voting system shall be used. Explanation All secret ballot details should always remain confidential, not just within the meeting.

13.3 Rule 4.a.iii Full membership The TCI Board propose that rule 4.a.iii Any application for full membership must be voted on, with a 75% majority, at the TCI AGM following any application. Be amended to read Any application for full membership must be voted on, and approved with a 75% majority, at the TCI AGM following any application. Explanation Clarification of wording.

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13.4 Rule 4.b.iii Associate membership The TCI Board propose that Rule 4. b. iii Any application for associate membership must be voted on, with a 75% majority, at the TCI AGM following any application. Be amended to read Any application for associate membership must be voted on, and approved with a 75% majority, at the TCI AGM following any application. Explanation Clarification of wording.

13.5 Rule 7.c TCI HYM The TCI Board propose that rule 7.c The TCI HYM must be held once a year with the presence of the TCI Board. Be amended to read The TCI HYM must be held once a year with the presence of the TCI Council. Explanation The existing rule does not match rule 7.a, The TCI AGM must be held once a year with the presence of the TCI Council, and is not in line with current practice for meeting. By clearly defining the requirement for Councilors to attend the HYM each country can plan for expected costs.

13.7 Finance Rule 8.c The TCI Board propose that rule 8.c The Capitation Fee to be fixed for at trial period of 3 years from 2016, to be updated at the TCI AGM 2019 Be amended to read The Capitation Fee to be fixed as detailed in rule 8.b. Explanation The capitation fees are being updated at this the 2019 AGM as required under the existing rule so the reference to 2019 will become unnecessary. Should the Proposed new capitation fees not be approved, this rule change will allow the capitation fees to

continue to be collected at the existing rates, until the new fees are detailed within this rule. 13.8 Finance Rule 8.b The TCI Board propose that the wording following the table in existing rule 8.b The Capitation fee shall be based on member count as per 31 December each year The Capitation fee shall be paid from the second year as Full Member Be moved to rules 8.e and 8.f 8.e The Capitation fee shall be based on member count as per 31 December each year 8.f The Capitation fee shall be paid from the second year as Full Member

Vote was taken and these were carried

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Item 13.6 This was our recommendation 12.1 a vote was taken to ratify this for the TCI agenda. The vote was carried Jill now passed to Melodie to discuss the TCI budget proposals Melodie reminded the meeting that we are not voting on this but we are instructing her on how to vote at the TCI AGM. We have just been made aware of 2 amendments being put forward at the TCI AGM regarding budgets so we want to make you aware of all the information we have. The 3 options are:- 1) The budget proposal as stated in the agenda from the TCI board As of April 2020, each full member country will pay 2 Euro per member, based on the numbers supplied under rule 8.e. This fee will be capped and be no greater than 4,000 Euro per country. As of April 2021, each full member country will pay 4 Euro per member, based on the numbers supplied under

rule 8.e. This fee will be capped and be no greater than 5,000 Euro per country. ( Explanation Removal of reference to 2016 as this is not relevant. Leaving the existing capitation fee table unchanged for 2019 will support the Board in a similar way to past years and allow for the capitation fees to continue should a change not be decided on for 2020 onwards. The fees are due at the start of the TCI financial year. Following input to the Board from the member countries, the consensus is that moving forward to support a fully elected Board a per person rate would be the most acceptable option, the Board proposal has been developed in line with this. Multiple budget options have been considered, the Proposed per person fee will allow for the following items to be included in the budget. Note: the AGM in April is payable from the budget for the year which commences 01 April. AGM – 5 Board members (Non-elected Board at 2020 AGM, only 4 (outgoing) at 2021 AGM) Hotel – 3 nights Package Travel

President visit – 41 International club AGM – assumed as no cost for 2021 as co-located with TCI Note: this does not include any allowance for TCI President to travel to any Full, Associate or possible member countries. Setting in place the fees due for the following 2 years (2020 and 2021) will allow member countries to

budget, in addition it will not be essential to discuss capitation in 2020 or 2021.

2) An amendment to this has been put forward by India “Capitation is set at 1 Euro per member with no cap, this to take effect 2020 - 21 and to remain the same for 3 years”

3) An Amendment from Israel As of April 2019 each full member country will pay 1 euro per member. This fee will not be capped, this fee will not be payable for members aged 65 and over

As an executive we recommended that we reject both amendments and approve the original budget Proposed by the Board

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Marj Aird Costal Cluster 948 We do not have a database so how do we know who is over 65? Paula advised that Tangent Israel is not aware of our age demographic and that they will get a shock. Ruth Lamb advised that we should note that this is proposed to take effect this year and advised there is no way possible the incoming Treasurer could deal with finding out who is over 65 and we would have to guess and pay what we want. We voted on option 1 This was Carried - We voted on option 2 This was lost We voted on option 3 This was lost Melodie asked that if there are any more amendments can she have a mandate to vote in the best interests of our Association This was Proposed by: Leeds Tangle 947 Seconded by: Kings Lynn Totties 938 A vote was now taken on this and it was carried

15 National President Address So this is the end of a whirlwind year. All year I have done my speeches without notes and today will I am afraid be virtually no exception. I put down my iPad when I started to speak on my first Presidential engagement and didn’t look back and have done everyone from my heart and I thought I would not be true to myself if I changed now. But as this is a time for thank you I do need a few notes so I don’t forget people. I am not going to bore you with details of how many miles I have done but it’s a lot or how many days away from home but it’s over 200. All I know is that my house needs a damn good clean and tidy up as I have not been there long enough in recent months to do very much apart from throw some items into the washing machine and put them on the radiators to dry quickly ready to repack them. I thank each and every one of you for giving me this opportunity of a lifetime to represent you as your National President and I have had a ball. I have travelled the length and breadth of our Association and where time has permitted represented you overseas as well. My motto for the year has been “together is stronger” and I truly believe that. We would not be here if it was not for Round Table and Ladies Circle and we owe it to them to try and help them in whichever way we can to help them grow their membership. My logo proved itself to be very true in the recent challenge taken up by Round Table 92 for 92 in 92 where members of all 4 clubs came together supporting, driving and meeting with the cars as they travelled throughout England and Wales , I thank every member here who helped it was an awesome challenge. I have asked many of you, on several occasions, to wear your badge with pride and shout about all parts of our Association. I have urged you to start a face group page for your club and shout about your meetings to the world and post pictures after your events to encourage people to join you and for more people to learn about our great organisation. Thank you so so much those that have done this and please please keep this going. I thank all of you for bearing with me after I was ill and I apologise to all clubs where I had to cancel a visit to you due to my illness I am so sorry if I caused you any problems at this time.

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I would like to thank all those clubs that have supported my charity for the year, RTCW, and I would like to take this opportunity to call on Karen a Director of the Charity to come and join me and say a few words. Karen thank you for that please accept this cheque for the monies that have come in so far, £15,000, and thank you all here today for your great support for this Charity which bears our Round Table family name. I have been very fortunate to have been supported by quite a few past Round Table National Presidents and they all lent an ear when I needed to talk to someone about ideas I had that weren’t quite ready or in a format others would understand. Grandchildren are great but they are not the best of listeners and if the conversation is not about food, minecraft, fortnite or transformers well mine tend to walk away and say Nanny’s babbling on again and I don’t have any pets to talk to and if I did I think they would have flown the white flag and walked away. A very big thank you to them and all my sponsors for the year without them I would have had a lot more worries and my doctors say I am not allowed them at all now. I would like to thank my Executive they have worked long and hard and tirelessly for you all. It’s great being a part of the Exec but it brings with it a lot of responsibilities and they have done a superb job. I have had the easy one swanning around eating out and chatting to our members while they do all the work behind the scenes. Thank you all for making my year so easy, for being there when I needed you, and for making our Executive meetings fun and filled with laughter. Each visit has been memorable and I think I could write a book about it. I have been hosted in mansions having my own annex for the night and at the other end of the scale stayed with one member who was in the middle of a large insurance subsidence claim and had forgotten I was staying. To be told you have a blow up bed in your room as you get into the guest room only to find there was a blow up bed but it was not blown up and no pump. I waited until I didn’t hear anything and crept down to the lounge and slept on the sofa as I didn’t want to upset her, I set my watch and went back up before I thought she would be awake but that’s what our great organisation is about. How many outside our clubs would have even contemplated putting me up when they were in that position? Another time I was told I was staying with the Chairman and it was not far from the venue, we get into the car to go there and I am told “I don’t drive at night but thought I should take you”, before I had time to say I would drive we careered backwards and out without a thought for traffic on the road. We got to the first roundabout and I was told “I don’t like these” and we went straight over the middle and into the kerb the other side and so it went on till we got to the venue. I was greeted by the Secretary who asked me if I had driven and was given a knowing look when I said no. I have had a stranger grab my suitcase and say “run with me I will get you on your train” when we had 4 minutes between trains when my first train was late and this bearing in mind I started going by train as I had been ill and was told by my doctor no stress. Well off we went at top speed him shouting to everyone to get out of the way as we had a train to catch and we made it by the skin of our teeth. I sat there gulping down breath for at least the next 5 minutes thinking I’m glad my doctor is not with me now. But seriously - the year has gone, it will soon be time for me to hand over to Sue and for her year in the Chair to start. Thank you all for the experience of a lifetime I would not have missed it for the world. You will continue to see me wherever I can go but it’s now grandparent duty time, and maybe remembering what a hoover is, but that’s not my first priority my family now has it’s time to come first. Thank you all - I will not forget anything about this year, it has been absolutely fantastic. The exiting members of the Exec, Jilly, Ruth and Melodie, gave us a lovely rendition of 3 Little Maids from School with adapted words for Tangent.

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Jill asked Melodie to please come forward and accept her IPP jewel and gift. You have served the Association for 7 years on our Executive and now is the time for you to enjoy your rest and family time. Thank you for your friendship and invaluable help during the time we have been on the Executive together, Ruth please come forward and receive your Past Executive jewel and gift. What a 2 years you have had! I do know all the hard work you have put in these last two years having served as the Treasurer before you. Thank you so so much for everything you have done and the life friendship we now have. Now enjoy that well earnt rest and more time for your family and allotment. Jilly please come forward to receive your gift and Past Executive jewel. It has been your second term on the Executive - well some of us are gluttons for punishment. Thank you for your help over the last year and your companionship when we have travelled to and from meetings (we live relatively close to one another). Now enjoy more time looking after that young granddaughter of yours. Sue please come forward and take on the reigns on this Association. Thank you everyone for such a ball.

16 Installation of New President Jill wished Sue all the best for her year and handed over the President’s chain.

17. New National President’s Address Fellow Tangent members, friends It is fantastic that my dream to become National President has come true. Torbay holds a special place in my heart – it was my first Round Table and Circle Conference and was also the venue when I was Area Chairman. Many thanks to all the Torbay team for a wonderful Conference. A big thank you to all Tangent members who have allowed me to achieve my dream, and I promise to do my best to be your representative for the year. My charity for the year will be jointly with 41 Club and President Andrew. It is RNLI. Sue showed a slide presentation, including a video, about the work of the RNLI and the previous involvement of the Four Club Family. In 1988 Tangent bought a D class Lifeboat that saved 33 lives, 2 dogs and 22 sheep. Andrew and I are aiming to raise £50,000 to buy Rescue Water Craft for the RNLI Lifeguards. These are jet skis that have been specially adapted to rescue people in difficulty on our beaches or close to shore, and they cost £10,000 each. RNLI Lifeguards patrol over 240 beaches across UK. The latest 2018 stats show:

Incidents – 19,449

Lives saved – 118

People aided – 32,207

Preventative actions – 3,430,580

Beach visitors – 19,290,734 Essential equipment is required for a fast response, the future is Rescue Water Craft. At this point an RWC was wheeled into the room by 41 Club members and placed in front of the top table. I have been accompanied around the country visiting Lifeboat stations by two furry friends – Henry the Helm teddy bear and Lily the Lemur, Fred Olsen soft toys, who are with me today. There are various ways that you can help to raise these funds, I have a charity shop that I will be bringing with me wherever I go and there is a joint national raffle with 41 Club that will be drawn at the Presidents’ Ball in February 2020. I am holding a Charity Lunch in September, and flyers are on your tables, these include details of the Ball in

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February. My son-in-law Chris will be running in the London Marathon in 2020, and more details will be available during the year. My motto is “With Courage Nothing is Impossible” which was the motto of the founder of RNLI Sir William Hillary. I wish all of you travelling home today a safe journey, and to those of you coming to the party this evening, let’s have a great time!

18. Greetings from Andrew Makereth, National President, 41 Club, 2019-20 Andrew said he was looking forward to working with Sue, they have been friends for some time and the joint charity RNLI is one he is really happy to be sharing with Tangent. His theme for the year is “Continuing friendship” and strengthening the links with Tangent. He wished all Tangent members a good new year

19. Any Other business Sue asked all to bear with us as we get the email addresses swapped over to the new Exec members. Louise Sadler was asked to come up and tell us about the 50th Charter on 12th Sept 2020 This will take place at the National Conference Centre, Coventry Rd Bickenhill, B92 0EJ Can you have a short statement or reflection of your time in Tangent over the years, emphasis on short, as they want to use as many as possible you can send them to tangent50th@gmail or put on Facebook www.facebook.com/Tangent50th Marilyn from Wellington 16, would like to invite you to the South East Regional Lunch 5th Oct 2019 all welcome Lynda Wieland Widnes & district 954 also promoted the Nothern Regional Lunch on 22nd June with a poetic rhyme Marj Aird Coastal Cluster 948 also promoted the Scottish Regional Lunch 7th Sept in Dunfermline Alex Bennet is now LCI Vice President and is organising a Ball on 16th Nov details on our website

20. Date of next AGM Trudy Kennedy from Penarth 902 Conference Liaison Officer

Next year’s NAGM will be held on Saturday 4th April 2020 in Cardiff. It will be “a peach of a Conference” with a little Roald Dahl magic. There will be a Conference Bar available in the Holiday inn.

21. Closing remarks.

Sue thanked all for attending and thanked the organising committee for making it such a good day. She hoped everyone would enjoy the rest of the Conference The meeting closed at 15:00