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The National Procurement Service for Wales
Presented by: Sheila Powell, National Procurement Service
Date:
The National Procurement Service - Background
• Concept arose following the McClelland Review into Public Sector Procurement in Wales
• NPS is a pan public sector organisation, for the public sector, of the public which will deliver ’All-Wales’ contracts and frameworks for common and repetitive spend (CaRS) available to any public sector organisation in Wales to use
• 76 public sector organisations have signed up to use the NPS including emergency services
• Sign up process is simple, any public sector organisation can join
• Welsh Government provided Invest-2-Save Funding – to March 2016
• NPS must be self funding by March 2016 via levy model
• Welsh Government are also a customer of NPS but do not have loudest voice
The National Procurement Service – Current State• Go live was 1 November 2013 with the Ministerial launch on 21 November 2013.
• Media campaign, website go live and newsletter release all coincided with Ministerial launch (www.npswales.gov.uk)
• Draft pipeline and priorities are now published on the NPS website
• As an independent organisation, ‘hosted’ by the Welsh Government, NPS is accountable to an independent board, meeting 28.1.14
• The Chair of the NPS Board will be a public appointment, announced w/c 27.1.14
• Sector representation makes up the remaining membership (meets Quarterly)
• All sector leads are now identified as Board Members
• Beneath the NPS Board will be a Delivery Board to endorse the procurements (monthly)
• Work has commenced on building funding model
• Governance structures in place
Interaction
Value Wales
Policy standards, monitoring, supporting capability development
National Procurement Service
Provision of contracts & demand management advice
Wider public sector including Welsh Government
Feed
back
Governance
Diagram of NPS Accountability
Public Service Leadership Group
PSLG Procurement Board
National Procurement Service
BoardDirector NPS – Chairs NPS
Delivery Board
Welsh Ministers
Welsh Government
Officials
Stronger accountability for members of Procurement Board to report sector progress
NPS - Priorities
• Stakeholder engagement, differs sector by sector
• Business continuity on existing frameworks
• Maintaining & refreshing the detailed pipeline (dependent of VW data collection exercise with Bravo).
• Production of Category and Sector savings plans
• Business continuity for existing contracts and frameworks, procurements in progress
• Creation of governance below Independent Board, at category/sector level
• Supplier engagement and SME Development including Community Benefits
• Recruitment: Phase two
NPS - Scope and Membership• The Business Case was built using spend data from a number of public sector
bodies which was then analysed by category and commodity
• Contributing organisations included:• Welsh Government • Natural Resources Wales • NHS Wales • 22 Local Authorities.
• An initial work plan has been developed by sector and by category (2010/11 data)
• 12/13 spend analysis to refresh data, should complete April 2-14
• NPS created based on a category management approach, 7 key categories:
– Fleet (Diana Francis) - Corporate Services & Utilities (Sam Perkins)– IT (Richard Sharp) - Construction Trades, Materials & FM (Claire Powell)– Special Projects (Mark Gwilym) - People Services (Sheila Powell)– Professional Services (Paul Griffiths)
• Each Category Lead is also a sector lead
• Sector Leads:– Education, Mark Gwilym -Emergency Services, Diana Francis– Health, Claire Powell - Welsh Government, Paul Griffiths– Local Authorities, Sam Perkins,
Karen Roberts & Sheila Powell
• Customer charter developed outlining way of working (being presented to Board for approval 28.1.14) will be circulated to all members
• NPS will deliver ‘All Wales’ contracts and frameworks for the key categories agreed in the Business Case
• NPS Board agrees business cases for members wishing to opt out
• Stakeholder groups will be formed around each category to agree specifications and standards for each new contract or framework tendered
• Focus will be on encouraging SME, micro business and voluntary sector in appropriate categories (eg. Resource Efficiency Framework)
• All procurements will be endorsed by the NPS Delivery Board (monthly) which reports to the NPS Board (Quarterly)
• Requests due to go to Sectors for Delivery Board representation w/c 27.1.14
NPS Operating Model
NPS Spend Analysis* – All Sectors
Category Total £ Wales GPS £ No of Suppliers
People, Services & Comms £913,364,724 £27,876,695 7,563
FM, Utilities & Construction £378,571,436 £99,386,577* 2,258
Professional Services £212,153,129 £18,646,270 1,446
Information & Technology £176,085,456 £21,097,423 1,170
Fleet £84,511,624 £19,407,299 685
Office Supplies £44,742,546 £1,076,751 442
Total £1,809,158,915 £187,490,891 13,564
Spend Summary by Category
* Spend Data taken from NPS Business Case based on 10/11 figures (Spikes Cavell)
-Total sector spend via reported Frameworks --Recorded Savings -- Percentage saving –- Review Period - April – November 2013
Current Spend through NPS frameworks
Framework Spend SavingsIT Equipment & Associated Services - ITEAS (III) (Commenced 1 Oct 11) 22,301.89£ 295.82£
Telephony Collaborative Purchasing Agreement 22,301.89£
Mobile Framework 114,894.33£
PSN Services Lot 6 Mobile Voice and Data Services (from July 2012) 16,155.63£
Photocopiers and multi functional devices (From Dec 2008) RM450 223,146.93£
Stationery 32,855.27£
Copier Paper 13,542.58£
Computer Consumables 38,970.46£
Photocopiers and multi functional devices (From Mar 2012) RM1599 18,678.97£ 2,874.98£
Printer Consumables III 27,477.53£ 6,319.83£
Print Framework 13,844.58£
Hire of Car, Commercial and Specialist Vehicles - CARS 9,094.00£
Hire of Car, Commercial and Specialist Vehicles - COMMERCIAL 336,674.00£
Purchase of Cars and Light Commercial Vehicles 460,478.51£ 8,165.78£
Total 1,305,812.79£ 17,656.41£
Priorities for Sector
Construction materials Cost pressures due to increasing economic activity, particularly within the private sector housing market and some large infrastructure projects
Construction TradesPressure on availability of skilled workers
Keeping spend in Wales Main contractor can use Sell2Wales to advertise contract opportunities, meeting the sustainability and local agenda
Corporate SpendMaximising value on corporate spend to provide resources
for front line requirements
Sector Specific Issues
Engagement in NPS
Main focus of sector is housing provision and linked contracts, however NPS offers opportunities to be involved in a much wider range of collaborative contracts covering general corporate requirements, IT, stationery, paper and printing. Sector currently uses these contracts but take up is not universal
People, Services & Comms – Sheila Powell
Sourcing Process
Sub Category
Q42013
Q12014
Q22014
Q32014
Q42014
Q12015
Q2-2015
Q32015
Q42015 Current Frameworks Expiration
Date
Corporate Wear &
Uniforms
WPCHEPCW PPEESPO PPE+Corp 144
July 2015Aug 2014May 2014
Recruitment Advertising
Services
HEPCW Dec 2014
Admin & Clerical Staff
GPS RM692WPC/VW/CardiffMSTAR 653F YPOHEPCW
May 2014Jan 2015April 2014Jan 2015
Print Audit Services
GPS RM1599HEPCW
Feb 2014Feb 2014
His Vis Clothing &
PPE
WPCHEPCW PPEESPO PPE+Corp 144
July 2015Aug 2014May 2014
Hotel Accom &
Conferences
YPO/ESPO RM808-13HEPCW ConfHEPCW HotelsGPS RM808GPS RM1034
Aug 2014Mar 2016Dec 2013Aug 2014Oct 2017
Vending Machines &
Stock
WPCESPO 900
April 2013June 2015
Child Care Vouchers
ESPO 329YPO 319HEPCW
March 2014March 2015July 2014
Proposed Category Pipeline Q4/2013 – Q4/2015
Analysis
Spend Analysis
Strategy Delivery & Benefits
Realisation
Sourcing Strategy
Sourcing Plan –Creation &
ImplementationOpportunity Assessment
Opportunity Selection
Current State Analysis
Category Forum
Decision Award ImplementTender
Analysis Tender Decision Award Implement
Analysis Tender Decision Award
Analysis Tender Decision Award
Implement
Implement
Decision Point
Analysis Decision Award ImplementTender
Analysis Decision Award ImplementTender
Analysis Decision Award ImplementTender
Analysis Tender Decision Award Implement
Version 1Wednesday, 20 November 2013 Unrestricted
FM & Construction – Claire Powell
Sourcing Process
Sub Category
Q42013
Q12014
Q22014
Q32014
Q42014
Q12015
Q2-2015
Q32015
Q42015 Current Frameworks Expiration
Date
General Building Products
YPO/NEPO 12WPCGPS RM 632
Jan 2015Mar 2014Mar “014
Plumbing & HVAC
YPO 000190WPCHEPCWNEPO 141
Nov 2014Oct 2013Oct 2014Mar 2014
AggregatesWPCNEPO 219
Oct 2013TBA
Timber Supplies
YPO/NEPO 185WPC
Dec 2014Nov 2013
Tools & Equipment
WPCNEPO 96NEPO 131
April 2015April 2015Nov 2013
Cleaning & Janitorial Supplies
WFEPCHEPCW
Oct 2015June 2014
PAT TestingYPO/NEPO 306HEPCW
July 2015Oct 2014
Portable Fire Equipment
NEPO 225/WCEWPC
Dec 2014June 2013
Office Furniture
WPCNEPO 282
June 2013Mar 2014
Proposed Category Pipeline Q4/2013 – Q4/2015
Analysis
Spend Analysis
Strategy Delivery & Benefits
Realisation
Sourcing Strategy
Sourcing Plan –Creation &
ImplementationOpportunity Assessment
Opportunity Selection
Current State Analysis
Category Forum
Decision Award ImplementTender
Analysis Tender Decision Award Implement
Analysis Tender Decision Award
Analysis Tender Decision Award Implement
Analysis Decision Award ImplementTender
Implement
Decision Point
Analysis Decision Award ImplementTender
Analysis Decision Award ImplementTender
Analysis Decision Award ImplementTender
Analysis Decision Award ImplementTender
Tran
sitio
n Pl
anni
ng
Wednesday, 20 November 2013 Unrestricted Version 1
Professional Services – Paul Griffiths
Sourcing Process
Sub Category Q42013
Q12014
Q22014
Q32014
Q42014
Q12015
Q2-2015
Q32015
Q42015 Current Frameworks Expiration
Date
Legal Services-Technical
HEPCW One StopGPS RM919 WPCWFEPC
Feb 2015Jan 2015June 2014April 2014
Financial Services-Banking Services
WPC Lot 1WPC Lot 2NEPO 384South Wales PoliceNHS
May 2013June 2013Mar 2014June 2014Oct 2013
Financial Services –
Cash Collection
WPCYPO 338NEPO 324FHEPCWNHS
Sept 2014Oct 2016July 2013Sept 2016Oct 2013
Consultants-Technical
GPS RM1502VW/CPS Tech ConsHEPCW OnestopYPO/NEPO 664
May 2015April 2014Feb 2015Jan 2015
Consultants-Public Analyst
Services
NEPO 348WPC
TBADec 2014
Welsh Translation & Interpretation
GPS (YPO) RM987 Dec 2015
Proposed Category Pipeline Q4/2013 – Q4/2015
Analysis
Spend Analysis
Strategy Delivery & Benefits
Realisation
Sourcing Strategy
Sourcing Plan –Creation &
ImplementationOpportunity Assessment
Opportunity Selection
Current State Analysis
Category Forum
Decision Award ImplementTender
Analysis Tender Decision Award Implement
Analysis Decision Award ImplementTender
Decision Point
Analysis Decision Award ImplementTender
Analysis Decision Award ImplementTender
Award Implement
Spend AnalysisSourcing Strategy
Opportunity Assessment
Opportunity Selection
Current State Analysis
Category Forum
Tran
sitio
n Pl
anni
ng
Wednesday, 20 November 2013 Unrestricted Version 1
Information & Technology – Richard Sharp
Sourcing Process
Sub Category Q42013
Q12014
Q22014
Q32014
Q42014
Q12015
Q2-2015
Q32015
Q42015 Current Frameworks Expiration
Date
Consumables
VW Consumables IIIYPO 413WFEPCHEPCW
July 2015Feb 2014Jan 2014May 2016
LaptopsNotebooks
GPS RM721/RM653GPS RM1692Sprint II RM720
Feb 2014July 2014March 2014
Audio VisualWPCWFEPC (VW)HEPCW
Aug.2013Nov 2014Mar 2015
MFD/Copiers GPS RM1599HEPCW
Feb 2014Feb 2014
Printers GPS RM720 Sprint IIGPS RM1692HEPCW
March 2014 July 2014Oct 2014
Desktops
GPS RM653GPS RM721VW ITEAS IIIHEPCW
Feb 2014Feb 2014Sept 2014July 2016
Software
GPS RM713GPS RM865 LGSASGPS RM1557 IIGPS RM1557 IIIYPO 936/Y10178HEPCW
Dec 2013July 2014Oct 2013May 2014Mar 2015Dec 2015
Mobile Telecoms
GPSHEPCWGPS Janet 3G
June 2014June 2014July 2015
Proposed Category Pipeline Q4/2013 – Q4/2015
Analysis
Spend Analysis
Strategy Delivery & Benefits
Realisation
Sourcing Strategy
Sourcing Plan –Creation &
Implementation
Opportunity Assessment
Opportunity Selection
Current State Analysis
Category Forum
Decision Award ImplementTender
Analysis Tender Decision Award Implement
Decision Point
Analysis Tender Decision Award Implement
Analysis Tender Decision Award Implement
Analysis Tender Decision Award Implement
Analysis Tender Decision Award Implement
Analysis Tender Decision Award Implement
Analysis Tender Decision Award Implement
Wednesday, 20 November 2013 Unrestricted Version 1
Fleet – Diana Francis
Sourcing Process
Sub Category
Q42013
Q12014
Q22014
Q32014
Q42014
Q12015
Q2-2015
Q32015
Q42015 Current Frameworks Expiration
Date
Tyres & Associated
GPS RM955Value WalesESPO 222YPO 48WPC
Aug 2016Feb 2015Dec 2013Mar 2014Feb 2015
Vehicle Hire Spot (Cars & Commercial)
Value Wales /CMUGPS 807ESPO 271HEPCWYPO 52South Wales Police
Mar 2014Mar 2014Feb 2015Oct 2014Nov 2015Aug 2013
Mechanical Sweeper Brushes
WPCCardiff Council
April 2014Mar 2014
GPS RM858ESPO 218HEPCW (P&L)YPO Y11063WPC
May 2015June 2017Oct 2014PendingMar 2014
Leased Vehicles
YPO Specialist 324ESPO Specialist 215RESPO 215D VehiclesHEPCW
July 2016July 2016June 2015Oct 2015
Purchased Vehicles
Fuel CardsGPS RM536ESPO 307WPCSouth Wales PoliceCardiff Council
Mar 2014Aug 2013Mar 2015Aug 2013Mar 2015
Proposed Category Pipeline Q4/2013 – Q4/2015
Analysis
Spend Analysis
Strategy Delivery & Benefits
Realisation
Sourcing Strategy
Sourcing Plan –Creation &
ImplementationOpportunity Assessment
Opportunity Selection
Current State Analysis
Category Forum
Decision Award ImplementTender
Analysis Tender Decision Award Implement
Analysis Tender Decision Award
Analysis Tender Decision Award Implement
Analysis Decision Award ImplementTender
Implement
Decision Point
Analysis Decision Award ImplementTender
Tran
sitio
n P
lann
ing
Wednesday, 20 November 2013 Unrestricted Version 1
Corporate Services & Utilities – Sam Perkins
Sourcing Process
Sub Category
Q42013
Q12014
Q22014
Q32014
Q42014
Q12015
Q2-2015
Q32015
Q42015 Current Frameworks End dates
Printing Services
Value Wales/CPSGPS LCD/00013/2010NHS Printing Services
Jan 2014May 2016Dec 2014
PaperPre Cut & Specialist
Value Wales/CPSGPS RM655WFEPC Copier PaperGPS/YPO PaperCardiff - Canon
Jan 2014Jan 2014Oct 2015Dec 2017Open
Gas & Electricity
GPS RM550 NH Elec GPS RM864 HH ElecGPS Gas D RM896GPS Gas N.D RM897YPO Gas & Elec 2017HEPCW Gas & Elec
Mar 2014Aug 2015Mar 2016Mar 2016Mar 2017Feb 2015
Heating OilGPS Fuels RM1013 WPC Fuel OilYPO Ref 301 Pro5
Aug 2015Mar 2015Sept 2015
Postal & Courier
Tran
sitio
n
Pl
anni
ng
GPS Postal RM782HEPCW Mail RoomHEPCW CourierHEPCW AirmailHEPCW Franking MacYPO 000217 Mail Room Equipment
Aug 2014
Mar 2014July 2014July 2015Aug 2014
Proposed Category Pipeline Q4/2013 – Q4/2015
Spend Analysis
Strategy Delivery & Benefits
Realisation
Sourcing Strategy
Sourcing Plan –Creation &
Implementation
Opportunity Assessment
Opportunity Selection
Current State Analysis
Category Forum
Analysis Tender Decision Award Implement
Analysis Tender Decision Award
Analysis Tender Decision Award Implement
Analysis Decision Award ImplementTender
Implement
Decision Point
Wednesday, 20 November 2013 Unrestricted Version 1
Analysis Decision Award ImplementTender