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The Online Faculty Credentialing Database (OFCD) is a web-base system used to propose and approve faculty teaching credentials and provide Palm Beach State College with the data from these transactions in a centrally located database.
Pen and paper
processEmail
approval
Decentralized system of credentialing
Background“The old way of doing things”
SACS Directive
Provide electronic records of faculty credentials for review
Centrally located information to consolidate records and eliminate duplication
Database Development
“Draft”, “Test”, “Alter”, “Beta Test”,“Train”, “Implement”
Design Meetings
Design Database
Test Design
“Draft”, “Test”, “Alter”, “Beta Test”,“Train”, “Implement”
Revise the Database
OFCD
IRM
Beta Test on One CampusJuly-Dec. 2006
Train Users College-wide
Database Development
College-wide Conversion to Online Faculty Credentialing System
January 2007
OFCD
The Database
“The complete process”
Administrator Access for demonstration or troubleshooting.
Welcome screen for all
users
Approval Tracking Screen
Request
Set-up Screen
Request view of roster
Graduate course addition to roster
View of Graduate
Course Input Screen
Adding graduate course
information
Resulting graduate
course entry
Graduate course listing on request roster
Searching for courses to credential
Select multiple courses to credential
Resulting credentialed course listing
Corresponding course listing on request roster
Sending request to next reviewer
System notice of advancement of request to next reviewer
Email notice to next reviewer with request link
Second level reviewer screen
Second reviewer accesses same request roster
Second reviewer can now alter information in
request
Second reviewer notice of request being forwarded to
next reviewer
Sample email from 2nd reviewer to next
Progression of request reflected on all reviewer
screens
Final Reviewer (FR) sends request
to be posted on IRM system or to
Deans’ Council for approval
System notice of email to Deans’ Council (DC) requiring review and
approval vote
Sample of email notice to DC member
FR screen monitoring DC
vote
FR view of DC vote tally screen
for request
Continued view of DC vote tally
screen for request showing required actions
needed
Vice President of Academic Affairs (VPAA) Screen shot
VPAA request screen and
voting choices
FR view of DC vote tally screen
before VPAA vote
VPAA can view same request
roster as reviewers.
System records that VPAA has reviewed
and voted on this request
FR view of DC vote tally screen after VPAA vote
FR view of request with VPAA vote
Request view with DC vote posted
And proposed credentialed course
Hold utility created to wait
for HR processing
Hold utility shows DC vote and waiting HR
information
Faculty Update Screen to
include HR information
Request ready for FR to send to IRM for posting
System notice of email to IRM
IRM rep welcome screen
IRM rep Upload Queue screen
IRM rep has access to same request roster
Request view with DC vote posted
And proposed credentialed course
IRM rep loads course into
College system and completes
request
System notice of email notice to all reviewers and DC of
request completion
Betty Dente
A Credentialing request has been completed and input into the IRM System.
Ana M. Porro is credentialed for: PHY 2053 General Physics I
Demo email to reviewers and
DC on completed
request
Originator can check faculty roster for new
course
View current file
View current roster
Added information will now be
displayed as current
Added courses will now be displayed
as current
Development“Additional programming”
Online Drill-down and Standard
Reports Faculty Roster for Current Term
Online Licensure Updating
Course Number Search and Replace
2011-1 2012-22011-3
ENC 1101 now ENC 1121
Contact Information
David W. Edmonds
Palm Beach State College MS #19
Senior Analyst
Institutional Research and Effectiveness
4200 Congress Avenue
Lake Worth, FL 33462
561-868-3558
Database Development and Programming
Database Concept and Training
Kathleen A. Gamble
Palm Beach State College MS #51
Academic Coordinator
Academic Services
4200 Congress Avenue
Lake Worth, FL 33462
561-868-3893
