Regular Board MeetingRegional Commerce Center, Board Room

6000 Doug Attaway Blvd., Shreveport, LA 71115November 19, 2015

The regular monthly Board meeting of the Caddo-Bossier Parishes Port Commission was called to order by President Capt. Thomas F. Murphy at approximately 4:30 p.m. in the Board Room of the Regional Commerce Center, 6000 Doug Attaway Blvd., Shreveport, LA and everyone welcomed.               Commissioner Gregorio led the Pledge of Allegiance.             Commissioner Murphy called on Mr. England for roll call: Capt. Thomas F. Murphy, Lynn Austin, Sam N. Gregorio, James D. Hall, James L. Pannell and Steve Watkins.  A quorum was present. Absent: Erica R. Bryant, Roy Griggs and Rick C. Prescott. Guests: Anne Gremillion & Daniel Strickland, Gremillion & Pou; Tyler Comeaux, BKI; Jere Hatcher, LSU Shreveport; Vickie Welborn, KTBS; William R. Boles, Jr. and Josh Leonard, The Boles Law Firm; George Carroll and Joe Johnson, Residents. Staff: Eric England, Kathy French, Dannye Malone, Brenda Levinson, Rick Nance, Ted Knight, Gloria Washington, Mary Ward and Hettie Agee.              Commissioner Murphy asked if anyone would like to make a public comment at this time. Commissioner Murphy recognized Mr. Joe Johnson who stepped to the podium, stated his name and said I live across the highway and am a taxpayer. He said for the last part of this year we’ve been coming to these meetings and listening to the Port Expansion project, collecting information, learning as much as we could about it. It all looks pretty thorough. I’ve enjoyed the presentations as a tax payer and I’ve certainly enjoyed all the input the Commissioners have given. But I do have one question and a major consideration. Whenever the Port purchases land, I’ve looked at all the criteria that’s going to be applied purchasing that land and they all have a weighted average, but not once has the concern for the private property owner bordering that land been brought up. What I am referring to is that most people are not going to want a 24/7 industrial operation beside their home. That’s their single biggest investment. They live there. Some of them have been there for decades. What I would like to ask….and I am not trying to be belligerent or have a gotcha question or none of that…I would just like to know what’s the plan for dealing with it because this could lead to lawsuits, lead to negative press. It could lead to a lot of problems down the line as well as not getting zoned. And so just what I wanted to know is what is the plan proposed? I noticed in the last month’s meeting they’re talking about moving forward with property C and that’s right up the highway. There’s quite a few people that border that land with nice homes and been there for years and some of them decades.

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 2

We’ve already talked to some of them. I know for a fact that they’re going to have the same reaction that we did and will be scared to death and they’re going to be fearful. So what I would like to know is what is the planned deal and specifically---I mean not just waiting for something to happen in the future is not really a plan, hoping they don’t know about the pending zone change. That’s not a plan. So I would like to know---can someone tell me, whether it be the Port staff or any Commissioner here? Captain Murphy thanked Mr. Johnson and suggested perhaps the Port staff would arrange a response to Mr. Johnson’s questions, if you will.

Captain Murphy asked if anyone else would like to make a public comment?

Approval of Special Board Minutes of October 15, 2015: Commissioner Murphy said the Special Board Meeting minutes of October 15, 2015 are included in your packet. If there are no deletions, additions or corrections, then I would entertain a motion that we accept them. The motion was made by Commissioner Pannell and seconded by Commissioner Austin. Commissioner Murphy said it had been moved and seconded that we accept the Special Board meeting minutes of October 15, 2015 be accepted. Any discussion? Hearing no discussion, the vote was called for. All in favor, please say “Aye”. Opposed, “Nay”. The motion passes unanimously.               Approval of Regular Meeting Minutes of October 15, 2015:  Commissioner Murphy said the Regular Board Meeting minutes of October 15, 2015 are also in your packets. If there are no deletions, additions or corrections, I would entertain a motion for their approval. Commissioner Pannell made the motion for approval. The motion was seconded by Commissioner Gregorio. Commissioner Murphy said it had been moved and seconded that the Regular Board meeting minutes of October 15, 2015 be accepted. Any discussion?  Hearing no discussion, the vote was called for.  All in favor, please say ‟Aye”. Opposed, ‟Nay”.  The motion passes unanimously. Approval of the October 15, 2015 Financials:  Commissioner Murphy said the October 15, 2015 Financial Reports are also in your packets. If there are no corrections, additions or deletions, Commissioner Hall made a motion for approval and it was seconded by Commissioner Austin. Commissioner Murphy said it had been moved and seconded that they be accepted. Any discussion? Hearing no discussion, the vote was called for.  All in favor, please say ‟Aye”.  Opposed, ‟Nay”.  The motion passes unanimously. UNFINISHED BUSINESS: Executive Committee Report

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 3

Commissioner Capt. Thomas F. Murphy called the Executive Committee to order at approximately 10:00 a.m., November 9, 2015 in the Board Room at the Regional Commerce Center and welcomed everyone. Committee members present: Capt. Thomas F. Murphy, Sam N. Gregorio, Erica R. Bryant and Rick Prescott.  A quorum was present. Commissioner Griggs also joined the meeting which the minutes will show.

            Commissioner Murphy called for introduction of guests.  Guests in attendance:  Joe Johnson; David Montgomery, Montgomery Agency Inc.; Staff members: Eric England, Gloria Washington, Dannye Malone and Mary Ward. 

Commissioner Murphy called for public comments.  Hearing none, he called on David Montgomery, Montgomery Agency Inc. to give the Railcar Insurance Presentation.  

Mr. Montgomery presented a spreadsheet to the committee and said several months ago we spoke relative to physical damage on the railcars operated by the Port.   We had a preliminary quote of around $90,000 a year for a premium that would be on total coverage of $22,000,000.  We were actually able to negotiate that premium.  The final quote would bring is $64,312.00.  So we were able to come in some substantially less than what our initial estimate was and in that it’s a $25,000 deductible and is under Option 1. I believe Mrs. Bryant had asked about having looking at different deductibles.   If you will notice under Options #2 and #3 we had them quote the $250,000 deductible and a $500,000 deductible and it really doesn’t offer any type of material savings relative to the additional exposure that you would take on.  Something else we had discussed was this is a package policy.  If you will look under sub-limits, (referring to spreadsheet), these are all the additional coverages that are provided including your business income of a $1,000,000 in your extra expense if the rail system was down and damaged. You also have a $1,000,000 of flood insurance which would have covered this last incident.  You have flood, earthquake, damage to the track and road bed itself is a $1,000,000. So if anybody has any questions?   Commissioner Gregorio said just a little clarification—what’s the name of this type of policy?  Mr. Montgomery said Inland Marine would be the best term to quantify.  You are covering moveable equipment.  Commissioner Gregorio said for the Inland Marine policy one of the big things for us is the railcars?  Mr. Montgomery said yes sir.  Commissioner Gregorio said because I’m thinking railroad, but I’m really thinking inland marine?  Mr. Montgomery said that is kind of a global term for this type of coverage but this Inland Marine Policy would be specific to the railcars that the Port operates.   Commissioner Gregorio said the problematic effect is that with this last flood where we had some railcar damage that we had to repair and pay for, this would cover that?  Mr. Montgomery said yes sir.  Commissioner Gregorio said gotcha you.  And then in addition, if we get these other that’s part of the policy, like for example that flood damage?  Mr. Montgomery said yes sir.  Commissioner Gregorio said we had some expenses for flood clean-up I think. Eric said yes sir. Commissioner Gregorio said and this policy would have covered that? Mr. Montgomery said that’s correct.  Mr. Montgomery said under your debris removal up to a maximum of $500,000.  Commissioner Gregorio asked what is the flood coverage?  Is that for buildings?  Mr. Montgomery said no that’s like for the railcars, you have a $1,000,000 worth of flood coverage for the railcars.  Commissioner Gregorio asked on the sub-limits is all this limited just to the railcars or some of this broader than just railcars.  Mr. Montgomery said no, it’s relative to the railcar operation.  Commissioner Gregorio said okay.  Mr. Montgomery said this is a complimentary policy to your existing railroad liability policy.  Right now your railcar liability policy includes the cargo that you are taking into your care custody and control of others.  Well the same is true for railcars that you are taking into your care of custody and control of operations and this would cover any type of damage that would occur with those railcars while they are in your care custody and control.   

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 4

Commissioner Gregorio said so then this is an Inland Marine Policy specifically for railcar liability?  Mr. Montgomery said no, this is for the physical damage side of the railcar.   Commissioner Gregorio said the property damage for railcar.  Mr. Montgomery said yes specific to the track, the railcars, the track bed and so forth.  Commissioner Gregorio said I gotcha.    Mr. Montgomery said and a business income and extra expense associated with any type of loss if the railcar system went down.  Captain Murphy asked as well as the cargo inside the car? Mr. Montgomery said the cargo is covered right now under our liability that we have with Zurich.  Commissioner Gregorio asked if this would be in addition to our existing policy. Mr. Montgomery said yes sir.  Commissioner Gregorio said Eric, let me ask you one question if you don’t mind.  From just an income expense point of view at $64,000 a year, how much of an expense did we occur this year for the damage to kind of put those in prospective?  Eric said approximately 60 plus railcars, we saw a total damage in the range of $350,000 as a result of the flood.  Commissioner Gregorio said which comes out of our budget?  Eric said that came out of our budget.  Commissioner Gregorio said and we are going to talk about the budget amendment.  Eric said that’s correct. Commissioner Gregorio said so $350,000, if I call this $60,000, that’s 6 years or 5 1/5 worth of coverage.   Eric said and to bring it a little bit more to apples and apples it might seem, with 60 cars at $350,000, we used the basis of 150 cars if I am not mistaken in determining this policy.  Commissioner Gregorio said under the anticipation that we will have 150?  Eric said that on any given day, our rolling average of cars within the Port or cars that could be potentially damaged at any one time.  Commissioner Gregorio said so right now we could have 150 cars on our lot at any time?  Eric said that’s correct.  Commissioner Gregorio said even today.  Eric said even today regardless of the flood.  Commissioner Gregorio thanked everyone for their answers.  Eric said if I may, to add to the discussion. We talked about this policy of course and then what we refer to as FELA which is the contents coverage of the railcars.  Also just want to point out to the Commission that in terms of getting the appropriate coverage for all of our railroad operations, we also have pollution coverage in the event that, as you all know we handle both hazardous and non-hazardous cargos.  In the event of a derailment where we might have a hazardous cargo leaking either on site or off-site, we have pollution coverage for that.   Commissioner Gregorio asked separate from this?  Eric said absolutely and then of course the liability coverage for our operations.  We talked a little a bit about property damage if for whatever reason a structure like a building, an adjacent warehouse building, is damaged by a derailment or through just our regular operations not even a derailment, it would be covered.  So with that said, covering the railcars themselves given what we’ve learned through the American Association of Railroad Rules this year through the process of recovering from the 2015 flood , as we take care of custody control these railcars, I believe this will button up our coverage for our rail operations.  Eric said and we thank David for his work on this.  Mr. Montgomery said the only other option that I’ve made note of is the terrorism (TRIA), option of S3,100 if you had an act of terrorism at the Port, that’s an additional $3,200 roughly if you wanted to add that.   Commissioner Gregorio said that’s the TRIA options.  Mr. Montgomery said terrorism, yes sir.    Commissioner Murphy said it might behoove us to consider that.  Mr. Montgomery said most of our governmental bodies that we insure, I would say 100% of them always take the terrorism option.  Commissioner Bryant said its $3,200.  Eric said yes. Commissioner Bryant said it seems to me Option #1 is the best option including TRIA.  Commissioner Gregorio said what does the TRIA option get for us? Mr. Montgomery said after 911, took the Federal Government, you know there is actually an exclusion in policy for rise in acts of terrorism and so forth and the Federal Government got together with all the insurance carriers in the U.S. actually worldwide and decided how are you going to cover this because you cannot understand the massive losses that occurred in New York and across the nation.  They came up with this formula with a lack of a better term on how they would rate premium in exposure for anyone that chose this option coverage.  Commissioner Gregorio asked if there was a limit or a maximum what coverage's does it provide to the Port.   Mr. Montgomery said all these coverage's that are listed if there is an act of terrorism….Commissioner Gregorio said so it’s the same limit, same coverage? Mr. Montgomery said yes sir.  Commissioner

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 5

Gregorio said ok, gotcha.  Commissioner Murphy said what is your feel?  Should we go ahead and put the TRIA option in when we recommend this to the full board?  Commissioner Prescott said I agree.  Commissioner Murphy said then we all agreed on that.  Commissioner Murphy asked if there were any other questions for Mr. Montgomery on the railcar insurance? Commissioner Murphy asked if we need a motion to carry this over to the full Board?  Eric said that would be great, Capt. Murphy.  

Commissioner Gregorio moved to carry this to the full Board and Commissioner Prescott seconded it.   Commissioner Murphy said it’s been moved and seconded that we recommend the acceptance of the railcar insurance including the TRIA Option. All in favor say “Aye” Oppose “Nay”.  Hearing no nays, it passed unanimously.

AYES: Commissioners:  Thomas F. Murphy, Sam N. Gregorio, Erica R. Bryant and Rick Prescott    NAYS:  None      ABSENT:  NoneABSTAINING: None

Dannye said the minimum insurance requirements for the Caddo-Bossier Parishes Port Commission established threshold limits for insurance coverages for contractors and vendors who provide services to the Caddo-Bossier Parishes Port Commission.  Currently, our minimum insurance requirements under commercial general liability requires, $2,000,000 general aggregate, $1,000,000 for personal and advertising, $2,000,000 for products, operations in the aggregate, $100,000,000 for rented premises and $5,000 for medical expenses.  Business automobile liability is $1,000,000 for any one accident, $5,000 for auto med pay, workers compensation coverage which is statutory is $500,000 for each accident and $500,000 policy limit and $500,000 for each employee in the (inaudible) it required.  The umbrella liability coverage is $5,000,000 per occurrence and in the aggregate.  One of the things that we have discovered is that our minimum insurance requirements, with respect to our transient vendors such as our lawn care, security contractors, pest control, snack vendors, uniform vendors may be somewhat expensive for those type of vendors and do not believe that some of our coverages are really applicable to the type of services that they provide the Caddo-Bossier Parishes Port Commission.   As a result, Eric and I have consulted with David and what we have determined is that for any contracts that do not exceed a $150,000 that the Port reserve the right to waive some of those insurance requirements provided that at a very minimum we will require a $1,000,000 broad form liability for commercial general liability with a $2,000,000 aggregate and $150,000 threshold was selected because under the Louisiana Public Bid Law, the threshold amount is $150,000 and above to bid any contracts of a governmental entity and anything under that $150,000 threshold it is at the discretion of the public entity.   So that’s the number we utilized in making that determination.  We believe that to have the ability to waive those requirements is probably in our interest.  For example, there are many instances in which the lawncare services--well obviously we don’t think that they would need a $5,000,000 umbrella policy or janitorial services or our pest control services. In many instances, some of our requirements are cost prohibited for some of the vendors that we regularly employ here at the Port. I’m happy to answer any questions you may have. Commissioner Gregorio said the proposal as I understand it is that any contract under $150,000 the Port reserves the right to waive but with a minimum $1,000,000 CGL and $2,000,000 aggregate.  Dannye said that is correct.  Commissioner Gregorio said I presume plus work comp.  Dannye said that is correct.  Commissioner Gregorio said so I need to write down plus worker comp.  Dannye said it depends, now if for example if you have a janitorial service then obviously workers compensation would be applicable. But it will be those transient vendors such as, you may have a contractor that performs--I remember recently our security services and they are here one day and out the next day, well I’m not real certain about that one.  Commissioner Gregorio said he would urge workers

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 6

comp for everybody, even if somebody came in on a transient basis, they trip, fall, and hurt themselves, also we will be facing a work comp claim.  Dannye said well if they are not our employee, and they’re not rated in the scope of employment with the Port, typically that’s when your workman’s compensation would be affected.  Commissioner Gregorio said they would be a contract employee of a contractor.  Dannye said this would be an employee of a contractor.   Commissioner Gregorio said and then we would have to fight whether they’re truly a contractor or the employee of ours under manual labor and you will have that whole fight. Commissioner Gregorio asked who would not have work comp?  Who would get such a dispensation?  Dannye said I would think that if you have, for example, a contractor that performs work on let’s say an hourly basis that’s in and out for example, I think we’ve had some instance like that, or someone that may just deliver some uniforms to us one day maybe a couple of hours, and they’re out, I’m not really sure if workers comp would be appropriate but under those circumstances.  Mr. Montgomery said we can take a look and he would get with Danny as far as historical potential claims and potential liability of the Port, if that would be appropriate.  Dannye said yes, and I think that’s fine, I think that in examining just our vendors, I’ve looked at the list of vendors that we currently have, and I think a waiver is appropriate.  Worker’s compensation certainly general liability I think is a must.  Workers compensation, certainly we can look at it.  Commissioner Gregorio said let’s assume that there is a waiver of a contractor for work comp.  We have our own work comp policy right?  Eric said yes.  Commissioner Gregorio said would the insurance company when they do the end of the year audit, pick up that payment to that contractor and charge it to us?  Mr. Montgomery said absent the certificate of insurance, that’s correct. Commissioner Gregorio said that’s right. That’s what I am thinking too, so my second concern is even if we waive work comp for somebody, we are going to end up picking that cost which doesn’t make any since.   Mr. Montgomery said I think  what Dannye is talking about is sometimes when you have these smaller type vendors that come and go, mom and pop in Louisiana, you can exempt yourself from workers comp because you are the owner or the proprietor…..Dannye said that’s exactly what I am saying.  Mr. Montgomery said when they come in here, they are not going to have workers comp because they by law can exempt themselves.  Commissioner Bryant said you can have like a one man consultant and you don’t have to have workers comp.  Dannye said that’s exactly right.  Mr. Montgomery said you’ve got a situation here where you’re going to get it back.  You remember when we was talking about the different demolition carrier and having the umbrella, well for them to go by workers comp potentially could cost them $3,000 or $4,000 a year depending on what their class code is, and they can’t afford it so they by law they can exempt themselves as an owner of 10% or greater in the company.   Dannye said well in the instance of the demolition contractor actually on a $9,000 job, it’s going to cost them $12,000 to get the insurance.  Mr. Montgomery explained if you choose to waive it, the Port has worker’s comp insurance to cover that person if they trip and fell and actually filed a comp claim against the Port, you would have coverage.  What you can do is if they don’t have insurance, you can call Montgomery Agency and we can give you rating deducted from what their pay is based on what you are going to pay on your policy rate.  Commissioner Gregorio said from a maintenance point of view, how would we know if that was truly a one person, they did not have any employees that properly existed and nothing had changed. Mr. Montgomery said you can take a look at their certificate of insurance and it will show if they are exempt, the owner. Commissioner Gregorio said and what if they had hired an employee since the certificate of insurance from the time they did work?  Mr. Montgomery said if they have workers comp that employee is going to be covered, if it’s showing on their certificate.  Commissioner Gregorio said but we are talking about exempt.  This is only when they are exempted according to our rules. Commissioner Bryant said he said subsequent if they hired an employee subsequent, but that would be subsequent to our contract at that point, that employee wouldn’t be working on ours.  Commissioner Gregorio said that could be before or after he does the work here but subsequent to the certificate.  Mr. Montgomery said if he has the certificate of insurance that shows comp, the employee is going to be covered even though it’s subsequent.  Commissioner Gregorio said I’m with you, but I was taking the situation where we might

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 7

waive that workers comp obligation.  How would we know if that was truly a properly waived situation?  Dannye said wouldn’t that be on the certificate?  Mr. Montgomery said I don’t know.  I’m trying to follow.  Commissioner Gregorio asked why would he have a certificate if he doesn’t have any work comp?  Dannye said because he’s gonna have a certificate to cover the general liability.  He’s gonna have a certificate.  Mr. Montgomery said you’re saying the certificate does not show workers comp at all?  Commissioner Gregorio said because he doesn’t need it.  Mr. Montgomery said the only way you can verify is if he didn’t come out here and somebody else did.  Then you can’t come on the premises unless you have workers comp.  Is that what you’re?  Commissioner Gregorio said how would we manage that or maintain that?  I’m worried about the difference between an idea and what actually happens.  Mr. Montgomery said I mean other than you being at the door, you know, and verifying that this is an employee of this company that you gave the waiver to, I don’t know how you would catch that.  Is that what you’re?  Commissioner Gregorio said yes and nobody is going to be at the door checking.   Mr. Montgomery said right, if they want to try to get by the system, they can absent you physically making sure that’s the only person that’s coming out here for that company, right?  Commissioner Bryant said aren’t we talking about only providing a waiver if they’re providing us a documentation that shows they’re exempt workers comp.  Dannye said right.  We’re not saying we’re just waiving because they say it. They have to provide us documentation that says they’re exempt from workers comp. If they’re not exempt from worker’s comp, then they have to have workers comp. Dannye said then have the workers comp.  Mr. Montgomery said that’s correct.  Commissioner Gregorio said we didn’t start the conversation that way.  Are you saying?  That’s not right.  Dannye said what I’m saying is that from a broad perspective, number one we’re talking about the institution of a waiver.  That’s number one.  If any contract is under $150,000, that’s number one.  Then we get into whether we waive worker’s compensation or not. So in my view we’re going to have some minimum limits under general liability.  In terms of worker’s compensation, I think that’s something we’ll look at on a case by case basis unless the Commission decides that okay, we’re gonna require worker’s comp.  Commissioner Bryant said I’m okay with the waiver but if they have employees then they should have worker’s compensation.  If they’re in a situation where they are a one/two person operation and their exempt, then obviously they can be waived.   But if they have employees they should have some level of workers compensation and I don’t what that minimum that we would establish but they should have some. Mr. Montgomery said that’s all taken care of in statutory laws.  Commissioner Gregorio said just from a feedback point of view, you were talking about in general having a waiver, or now for anybody who has a certificate of waiver.  We’re still talking two different things. Dannye said let me clarify that.  Commissioner Gregorio said we’re still talking two different things.  Dannye said what I’m saying is that when you first posed the question about the waiver of worker’s compensation and you know I gave you some examples of the mom and pop operation, you are the belief that----Commissioner Gregorio said in the beginning it wasn’t just mom and pop.  You did not make that distinction.  You talked about some company who could not afford for the contract to get it.   They might have two employees for all I know. Danny said maybe you misunderstood me.  Commissioner Gregorio said maybe you didn’t say it right.  Dannye said I wasn’t talking about the worker’s comp. I was talking about the general liability first.  Commissioner Bryant said I thought you were talking about the Affordability Act and Dannye said that’s exactly right…that’s what I was talking about the Affordability Act.  Commissioner Gregorio said the Affordability Act which is not mom and pop.  Dannye said and then we got into the  worker’s comp, let me make that very clear.  With regard to the worker’s comp---Commissioner Gregorio said your distinction was not made.  Let’s get this straight now.  Dannye said as it relates to worker’s comp, if the Commission determines that there is no waiver, then there won’t be a waiver.  But if in fact those companies are exempt, then perhaps it’s something we will take a look at.   Commissioner Gregorio said I think this is a problem that doesn’t exist. Commissioner Bryant said I think you are making it more than what it is.  Commissioner Gregorio said I think if we’re gonna waive worker’s comp, that’s a serious liability.  That’s a huge liability.  We’ve got hundreds of thousands of dollars in

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 8

medical bills with no fault.  So I’m just saying we’ve gotta get this straight.  So here’s the deal.  My thought is if we give a waiver basically all we’re doing is taking on that company’s potential worker’s comp under our policy.  Mr. Montgomery said that’s correct.  Commissioner Gregorio said so basically we’re not giving a waiver.  We’re taking their liability, whatever it is.  So that’s a serious matter we’d have to discuss.  So I’m not for giving any waiver on work comp at all.  Now under the law, if a company does not have to have it because they have a certificate, that’s not a waiver.  It’s just following the law.  So my thought is there should be work comp as required by law.  Dannye said and that’s a Commission determination. Commissioner Bryant said I just said that.  Before we got into the second discussion, I said it’s my recommendation that all entities with employees they should have workers comp unless they’re exempt by law.  If they’re not exempt by law because they are mom and pop, they should have worker’s comp.   Now if that’s what we agree as committee then we can move on to whether or not we are going to do the Affordability Act.  Commissioner Gregorio said I agree with that.  That was the full understanding by everybody.  But I totally had to talk about it to get there.  Commissioner Bryant said I guess it’s not your full understanding.  Commissioner Gregorio said I am the one who brought the point up.  Commissioner Bryant till the time that the whole room has it.  Commissioner Gregorio said you’ve got one vote.

Commissioner Murphy said as a lay person then, explain me Lucy, John Doe comes in here to fix the plumbing and gets hurt.  How do we stand there?  He’s here for two hours in the building and gone.  How do we stand?  Are we fully covered?  Dannye said I think we are covered.  Commissioner Murphy said John Doe comes in here and works two days on the electricity in there where the company’s got 100 employees. Are we covered?  Dannye said I think we are covered.  Commissioner Murphy said John Doe comes in here and works on that and he’s a one-man operation.  If I understand, if he doesn’t have the workman’s comp and he’s exempted, then explain me Lucy, are we liable for John or not? Dannye said I think we’re still covered.  Mr. Montgomery said we’re covered regardless.

Commissioner Gregorio said we’re typically off of work comp and back to liability.  That’s the other part of it.  And so it would be a $1 million dollar CGL policy.  Dannye said correct, a $2 million dollar average.  Commissioner Gregorio said correct and you would have to look at the particular contract to see if that was appropriate for that company.  For instance, if they had an auto or not, you would need an auto component.  So are we thinking the same?  Dannye said I don’t know if we’re thinking the same, but let me go back to my original premise.  Just to reiterate, what we’re talking about here would be those trends in vendors, some  vendors that perform service for us on an ongoing basis, such as your janitorial service, your lawn care services and we’re careful to employ them on a contractual basis.   But we’ve established an ongoing relationship with those particular vendors.  Based upon my observation, most of those vendors carry $1 million and $2 million in the aggregate.  Some of them it’s difficult to get that $5 million dollar umbrella policy.  That’s what we’re running into problems I think with some of our vendors and in those instances, where frankly I don’t think the $5 million dollars is necessary.  Commissioner Gregorio said we have a contractor that involves an auto that’s involved with his performance.  He would need an auto policy. You have to look at the individual service provided because one might need an auto policy; one may not.  Dannye said that is correct.  Dannye said that’s correct.  Commissioner Gregorio said next what I’m headed to is with a minimum waiver, it depends on service providing because they might need a policy.  Dannye said I think that’s right. Dannye said I think you have to scrutinize and look at each individual vendor and their contract to determine the nature of the work that they’re performing for us.  That’s the bottom line.  Commissioner Gregorio said and the event that gave rise to this was somebody who had a $9,000 contract that was going to need a $12,000 policy.   What kind of service was that?  Dannye said demolition of a facility that we had here.  But quite frankly, we checked around also and that was pretty standard.  The nature of that type of work the policy premium is pretty significant regardless of the dollar amount of the contract.  Commissioner Gregorio said right.  Is that a policy that

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 9

they could spread it out over a year in doing that type of work or do they not do that type of work (inaudible)? Dannye said this was a demolition contractor but I think what we decided.  Eric said we talked to two other demo contractors.  Dannye said we talked to two other demo contractors about the same situation and I think it was the result of our discoveries that our minimum requirements that led that demolition contractor to get additional coverage, and that additional coverage would have cost $12,000 on a $9,000 contract.  That’s the problem.  In that instance, if I recall correctly, the Commission issued a waiver for that particular requirement.  That was over the $150.  Dannye said no, that was under the $150.  It was a $9,000 contract.  Commissioner Gregorio said yeah, sorry.  It was $9,000.  Dannye said it was $9,000; that’s correct.  The Commission issued a waiver.  Commissioner Bryant said so in this situation, you asked them if you all would issue the waiver, if we were the main recommendation. Dannye said and again, we want the ability to waive certain of our requirements on particular contracts.  Commissioner Bryant said and this would be on case by case basis.  Dannye said it would be on a case by case basis.  Correct.  Commissioner Murphy asked if she would make that as a motion then or do we need any kind of action on this as a motion?  Dannye said I certainly would think a motion would be in order.  Eric said please.  

Commissioner Bryant said I move we can make on this on general liability, give the administration ability to make waivers on a case by case basis for contracts, $150,000 on the worker’s comp side.   Vendors should have worker’s comp unless they’re somehow exempt by law.  The motion was seconded by Commissioner Gregorio. Commissioner Murphy said thank you for wording it as you did.  All in favor say “Aye” Oppose “Nay”.  Hearing no nays, it passed unanimously.  Thank you very much.AYES: Commissioners:  Thomas F. Murphy, Sam N. Gregorio, Erica R. Bryant and Rick Prescott    NAYS:  None       ABSENT:  NoneABSTAINING: None                

Commissioner Murphy said our next item is Finance and Internal Controls, Eric.  Eric said just before we get into the Finance and Internal Controls, I want to point out that this Railcar Insurance, this Port Insurance Requirements were two of our August Executive Committee meeting discussions that we, if you will, tabled to bring back for further discussion.  We have a third one which is Finance Internal Controls which was also discussed previously in the August Executive Committee meeting.  It was at that meeting that we presented to the Commission our enhanced internal controls.  Given the resignation of Tameka Williams, who was Gloria’s Financial Assistant, in other words we had one less person in the Finance department.  The majority of our discussion at the August Executive Committee revolved around the enhanced internal controls with regard to our deposits.  During that meeting, we also had discussion regarding how to enhance our internal controls with regard to our payments, our Accounts Payable department, specifically in utilizing the positive pay system with our bank.  We took that feedback from that committee meeting in the days following actually and implemented the positive pay system to enhance our internal controls.  So what I would like to tell the committee today is nothing is changed with regard to the deposits with regard to our internal controls.  The change has occurred to the better with our internal controls with our payments utilizing the positive pay system with Capital One Bank.  We have Gloria here if anybody has any questions about any of the day to day specifics with regard to that, but at this point, we believe that we’ve implemented as much as we can, given our staff size and structure, to enhance internal controls and furthermore, from previous discussion at an Executive Committee meeting before the August one, we have asked Heard, McElroy & Vestal to present to us a letter as to their opinion of our implementations that we’ve made recently over the past year.  Will be glad to answer any questions, and of course, Gloria is here to follow up in case I missed it.  Commissioner Murphy asked if there were any questions.  Commissioner Gregorio asked if we had received the letter from Heard

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 10

McElroy yet.  Eric said I’m not aware that we have, but just in case it came in Friday or today.   Commissioner Gregorio said when we get it, would you bring that back to us so we can put a wrap to that.  Eric said we fully intend to.  Commissioner Gregorio said my only other question is we had a good discussion last time about the specifics of how it would work etc. so it might be better, Gloria, if you would tell us how the positive account works because I have no idea personally.  Gloria said the way it works is we had the company that oversees our accounting program software connect with Capital One Bank, their IT department.  The way it works it is really simple; it’s actually just one other step than what we were already doing.  After checks are run, it now prints a positive pay check register and this check register is then uploaded to Capital One.  Before they clear any checks that come into their bank from us, if they’re not listed on that Positive Pay check register that has been approved by the Port, it will not get paid.  That Positive Pay check register is now seen by more than me.  It’s seen by me, Mary and then it’s sent over to the bank for them to see it and then when checks come in, if it’s not on there, it’s not paid.   Commissioner Gregorio asked if we batch checks or do they have the Positive Pay for every check?   If we wrote just one check, it would…Gloria said there is Positive Pay for a batch or for one single check.   Any check will be sent over for the Positive Pay check.  Commissioner Gregorio said and just for an administrative review, that’s not slowing you up, your work process is still… Gloria said oh no, it doesn’t slow you up.  It doesn’t take that long to do that.  Commissioner Gregorio asked if you are happy with it?  Gloria said I am.  Commissioner Bryant said if you had an issue, you could call the bank. If you don’t get your Positive Pay out, let’s say you had to get a check right then, you’ve got to issue that check.   You can call the bank and say I’m running this check.  Because they can call Gloria and she can clear the check verbally without them having that file.  I’m so glad to know you all use the Positive Pay.  I can tell you for us it’s been a very beneficial tool.  For us there have been individuals, I say us, I mean Caddo Parish, there have been individuals that have gotten our routing number, gotten our checking account number and have written bogus checks and Positive Pay was able to catch that.   We also had the situation where for whatever reason our direct deposit didn’t go and nobody got paid and we had to issue checks, paper checks.  If I tell you, half of them got rejected because the employees went straight to the bank. To get that file, we don’t have time to get that file uploaded in the time frame, but Capital One in an emergency cashed all those checks just based on our cashing them. Gloria said I have two people assigned to my account and out of those two, one is always available.  So if there was an emergency situation where we just had to write a check, give it to them, I could actually call the bank and say this check will be coming.   Commissioner Murphy asked if there were any more questions in this matter for Gloria or anyone, Eric.

Commissioner Murphy said the next item will be the 2015 Amended Budget.   Eric said commissioners in your folders are two documents following the Executive Committee tab Agenda.   Before you the General Fund which is on 81/2 x 11 and the Capital Operations which is on 81/2 x 14.  For matters of keeping it efficient and streamlined for discussion, we placed three columns on each of these documents.  What you’ll see is the 2015 Budget amount which we adopted about this time last year, 2015 Amended that we’re to discuss today as well as what we’re to discuss today is the 2016 Budget.   We’ll begin with the 81/2 x 11 sheet which is the General Fund Budget which is the day to day operations budget of the Port and also before we get into it, I want to say to the commissioners that again, we are under the Louisiana Public Government Budget Act. One of the requirements of that Act, under the law, we fulfilled by the memo we wrote you last week in notifying you when revenues  failed to reach a certain level specifically within 5% of what you anticipated, or if for whatever reason your expenses go over by 5%.  For us, the 2015 General Fund Budget was impacted by the 2015 Flood.  So as we’ve talked about also during the August Executive Committee meeting, I want to share with you in this meeting that the 2015 Budget is proposed to be amended in accordance with State law.

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 11

Beginning in the middle column, which would be 2015 Amended, I’ll go through the line items where I see significant change and give just a commentary on those.  Of course, please interrupt me if I skip over a line item or if there is a line item you want to discuss further.  

Under Revenue, Industrial and Land Lease Rentals, there is a decrease in that amount.  I need to report to you that there was a miscalculation in the rental.  As you know, we have 17 different lessees at the Port.  Several of these lessees have been in place since the 90’s of today.  Most of those that have been in place for a period of time have cola adjustments, cost of living adjustments.   These colas are based on largely the consumer price index or the CPI.  We made an adjustment based on the CPI, but in further examination of the lease, we learned that there was a cap on the rental adjustment and we had invoiced them based on the true CPI increase and not the cap.  So that is the large part of that difference there.

Moving on to the Mineral Leases, where we previously had ‟0”, I also want to point out to you in the Budget Act that we discussed last year, it allows for I as your Executive Director to make changes in the line items within a budget.  And if there are to be line items moved from one budget to the other, for example, in this case mineral leases are currently a line item in the Capital Budget.  What we’re proposing to do is move that revenue source from the Capital Budget to the General Fund Budget and in the amount of $700,000.  Commissioner Gregorio said you said it’s okay to ask while you are going.  Eric said please.  Commissioner Gregorio said in the Capital Operations for '15 is at 1.4 million for mineral leases and then basically moving 700 over.  What was your---Eric said I will be glad to discuss that.  With regard to mineral leases, the majority of our revenue from mineral leases is from natural gas and in our budgeting slash/planning, in moving forward we utilized year to date revenue to help us project year forward revenue.  Commissioner Gregorio said gotcha.  Eric said in another way this time last year we were showing year to date the $1.4 million.  Commissioner Gregorio said gas price was higher.  Eric said and it turned out to be significantly to be even less than that, Commissioner Gregorio, because the $700,000 is even a higher number than what the year to date true mineral lease revenue will be for 2015 because of that $700, $250 was a one-time payment for a miscalculation on the natural gas company’s part.  The number is closer to $450 for year to date mineral lease revenues and you’ll see that in the 2016 budgeted amount.  That’s why it’s not $700.  It’s not because we’re forecasting lower production and lower natural gas prices, it’s because of that one-time payment.

The Commodity Operating/Throughput has been decreased and we’ve talked about this in August.  I will be glad to discuss more of this in detail.  This is a combination of what I would say three things:  the Red River Flood, the softening of the Haynesville Shale market with a number of our tenants at the Port and customers of the Port tied to the natural gas exploration production and furthermore, one of our large liquid tenants and customers has transferred a lot of their operations to Houston, away from the Port.  So that is in large part the reason for the significant decrease there.  

Moving on to Expenditures for 2015 Amended General Fund.  The Automobile Allowance has just got a minor decrease because of a car allowance that was factored into this time of the year but not paid in '15.  Some minor changes there in Office Supplies/Printing.  We’re seeing a decrease just in postage with the increased use of the internet, postage is becoming a thing of the past.  

Telephone/Communication/IT – we’ll talk a little bit more about this in the 2016.   But just a primer on that, a large part of the expense involves the warranties involved with all the equipment in this building to the tune of just under $50,000.

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 12

Travel/Promotion/Marketing – At this time last year we thought the Business Development and Public Relations Campaign would have been—rather more of it would have been completed in '15.   As it turns out, more of it is going to be completed in '16, so we’re going to adjust the number to reflect $28,000 for the Business Development Campaign and that’s why we have the decrease in that line item of Travel/Promotion/Marketing.  

Our Legal Professional Services increase is largely attributable to the work in association rather the legal research that’s been completed in association with chemical spill from Valentine’s Day 2006 on property owned by Frank’s Management.  Commissioner Gregorio asked this is outside legal?  Eric said yes sir.  

Stevedore/Terminal Operations – with the decrease in Operations, we have just a decrease in our operating expenses.

That concludes my discussion for 2015 Amended General Fund.  Commissioner Gregorio said just one question.  With the amendment, if I look at the numbers, are we anticipating that we’ll be about $75,000 to the positive due to our operations this year.  Eric said that’s right.  Commissioner Gregorio said and we can decrease these expenditures without hurting our operations?  Eric said correct.  

Capt. Murphy, the pleasure of the committee I can keep going.  Commissioner Murphy said why don’t you just continue going on from the 2015 on into 2016?  Eric said while we are on General Fund, as Capt. Murphy has stated, we’ll look at the final column to the right which is the 2016 numbers.  

Our Industrial and Land Lease Rentals has an increase based on Benteler’s rental payment beginning for the first time in 2016. We discussed the Mineral Leases and our Commodity Operating/Throughput is reflective of the discussion we’ve already had.  Commissioner Gregorio said it’s still declining.  Eric said we do.  The forecast as we visited with Dr. Scott and just in our close interaction with our customers, we’re seeing at least through mid '17 at this point.  It’s part of why we’ve tightened up especially in the next category, in Expenditures.

So the salaries, as you can see, are decreased.  We have not recommended any raises or adjustments for 2016.  However, at the last Personnel Committee meeting, we had some discussion regarding some changes to our Operations, specifically our FRA Administrative position, Mary’s position with her increased accounting work that she is doing with Gloria.  We were asked to look at our salary’s budgets and see if we had room for those within our existing budget and we do.  Commissioner Bryant said we have room for those and you are saying you are not recommending any raises.  Eric said we don’t have raises within the 2016 salary line item. Commissioner Bryant said I would like to see at least a cost of living raise.  To me, if you can’t give a cost of living raise, you shouldn’t be at any position, I don’t know how you can add a position and you can’t give the current staff at least a cost of living raise. That’s just my opinion.  But I think that the staff worked hard over the years this is a morale issue not anything significant. But we really should consider at least having a cost of living raised based on what you are presenting for revenue, what you are presenting for expenditures, you have a little room to offer 2-3% cost of living.  That’s just my opinion.  Eric based on a $2 million dollar salary, just doing it roughly.  Commissioner Bryant said you’re looking at $50,000.  Commissioner Gregorio said 2% is $40.  Commissioner Bryant said I think we could do it for the staff.   I don’t think we’re there yet as far as.  There are times when you cannot do it and you shouldn’t but I would think '16 is the year.   Eric said in preparing these budgets, facing nearly a $1.2 million dollar decrease in the Operations, what was obvious to us was it wasn’t a result of Port activity.  It was the result of unforeseen market conditions.  We weighed this back and forth but we couldn’t ignore that.  We had considered a 3% cola and there is room for that in the

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 13

budget.  We believe that we can look at other areas as well.  I believe that would go a very long way, Commissioner Bryant.  Thank you.  Commissioner Gregorio said was that decision of the Personnel Committee?  Or did the Personnel Committee vote that or?  Eric said I brought up the FRA position and Mary’s position because it was just discussed as those positions were asked to take on additional responsibilities they should have salary adjustments made and we discussed specific numbers during that meeting.  The Personnel Committee asked me to, as we were on the advent of the budget process, to take a look at could we go ahead and make those changes in '15 and they asked that I report that I report that back during the budget process.  The answer is yes, we can make those budget adjustments for those two in '15 and furthermore, we also had the discussion about just now the discussion about the cost of living adjustments.  Commissioner Bryant said in your current '16 numbers, the number you have presented here of those adjustments made.  So if you did the cost of living, that wouldn’t be in addition to—that number is already in there to adjustments you wanted to make, not a cost of living.   Eric said your understanding is correct.  Commissioner Gregorio said it seems to me if we’re with Haynesville, the oil and gas industry and the pricing being down and we’re anticipating a '15 flood turndown, a '16 turndown and even in the '17, it does make sense to be careful about our expenditures. Eric said that’s correct.   Our biggest expenditure is the salaries.  Of course, Erica’s point is very well taken that you also have to keep the staff and keep a spirit de corp.  So trying to balance those two things, it might be beneficial to try to match any increase to some metric as opposed to just a number we choose, and a metric might be the average increase in salaries over some period of time, or it might be the inflation of CPI over the past year as opposed to us picking a number.  If we time it, it might make a more reasonable defensible position in the times of reduced income.  Eric said we can do that.  Commissioner Bryant said I just want to add a point about the reduced income.  I want to add a point about the reduced income.  Some of this is self-inflicted because we’re trying to fill the Capital Budget with a lot of dollars.  So we’re putting all the property taxes in the Capital Budget. You gave $7 million dollars of property taxes to be used by Operations.  If you had to give a cost of living, so you’re running a lot of money through your Capital, which I completely understand, but I don’t want this misconception that we are hurting so bad we can’t give our folks raises.  I don’t think that’s where we are.  If we were there, I would be the first one saying no raises.  I just look at because when I look at the numbers in Capital Operations, I just don’t want it to seem that we have to defend something because I believe that the money is there based on what I’ve….but I understand the point that—I agree if we can determine some basis for what the recommendation would be.  Commissioner Gregorio said correct. 

The good news is fortunately in 2012 we landed Benteler Steel and their rental payment does come on line this year so were are where operations maybe off rental payments are up and then other years it’s been inverted so it does work itself out.  We will make those changes as well as subsequent line items leading up to automobile allowance and those benefits.  Those will all change as well.  Commissioner Bryant said just one more point.  Your retirement is going down, so you do have a basis to offset your retirement for the third year straight is going down and what is going down to 13…..Gloria said 13…..Commissioner Bryant said it’s been as high as 16.75 it was 14.5 and 2015 it decreased to 13.   So you can show that you’re decreasing the benefits side, so if you getting a cost of living you are getting an offset decrease on that.  Commissioner Gregorio asked if that was due to statutory.  Commissioner Bryant said it’s just that the PERS system is now 100% funded and they’ve been able to reduce whereas most retirement systems have continually increasing their amount the entities have to pay towards it.  PERS has been going down. So that does help.

Eric said Automobile Allowance, I am recommending not reimbursing Kathy, our Director of Community Relations, for mileage and to provide her an automobile allowance.  That is the reason for the difference in the automobile allowance. Dues/Fees/Subscriptions – have been adjusted.  Will point out

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 14

that just in this time of looking closer at expenses and looking at our overall revenues first and then in general, we have made some changes to the organizations we’ll renew our memberships.  Number one that we will not is the Committee of 100 at $3500 a year.  Largely in point to an Attorney General opinion, the AG Opinion that states that organizations like the Port cannot be a member of the Committee of 100 type organizations.  And also the Ports of Association of Louisiana at $8,000 a year I’m feeling is extremely high.  They have different levels of membership fees and it’s largely based on revenues and I want to talk to the officers of how about not paying $8,000 this year.   Our Port, just based on our revenue, is tied to the ports or just in general the deep draft ports and ours is not more reflective of inland ports our size.  Telephone/Communication/IT – we’ve occupied the RCC now since 2011 and our computers have been in place since then.  They are giving us some problems and we’re proposing a complete swap out.  We’ve looked at leasing of computers which is also an option out there.  The cost benefit analysis led us to just purchasing.  The purchase under State government contract has a three year warranty in it.   We’re seeing that about every three years it’s time to swap out.  Commissioner Gregorio asked what’s the reason for the increase in 'versus the same amount in '16?  Eric said the '15 also still has the warranties in it which we’re going to recommend that we do not renew in January 2016.  The cost benefit analysis as we continue on decreases.  Up until this year it made sense but as we go further into the period of time these have been in place, the cost benefit is not positive.  It’s negative and it’s my recommendation we self-insure on those servers.  The total premiums would be in the ballpark of $47—if I’m not mistaken.  Our total exposure if every server of this type needed to be replaced is of the $400-$450 range at today’s prices.  Again, as y’all know every year the price has decreased based on the capability of current storage and memory processes.  The net of that, Commissioner Gregorio, is the decrease of the warranties, the increase of the continued and just other general IT of this building which is quite significant.  Utilities and Office Maintenance – We typically see a 5% increase in those and that’s what the difference between '15 and '16 is.  Our Insurance, for the purposes of this meeting, we have in that number a 5% increase on our current premiums plus the $64,000 premium for the coverage that David just presented.  I don’t believe we put in there the Terrorism.  I’ve got a note to put the Terrorism coverage in.  The Travel/Promotion/Marketing increase is reflective of the spending $84,000 on the Business Development Campaign in 2016.  Commissioner Bryant said let me ask you a question.  On the insurance, do we have to make any claim any this year in relation to the flooding?  Mr. Montgomery said through Red River Terminals.  Eric said but the Port itself technically did because the infrastructure that Red River Terminals leases from us, their losses exceeded the deductible.  We as the Port, our losses were below, and of course, we didn’t have railcar coverage.  Also with regarding Travel/Promotion/Marketing, and also in part of scaling back and looking at where we could make the decision on expense deduction, we provided in a memo to you all a breakdown of the Travel/Promotion/Marketing.  This also was discussed at a previous meeting.  We have that broken down—mainly—I don’t have it in your package today.  It was in a memo.  But the commissioner travel, we have a cooperative endeavor agreement for promoting the Port at Sci-Port amounting to $2500.  Mileage, that we do reimburse for when folks go out of town on travel, the Business Development Campaign at $84 and the rest of it is just for general travel for staff to attend conferences, things like Port Night, the Port Appreciation event.  Looking at areas where we could make cut backs, the Washington D.C. Mardi Gras is an opportunity that we have in the past participated.   We participated through the Shreveport-Bossier host group.  That, before travel expenses, just to be a sponsor of that is in the $10,000 range.  That would be an area that, if the Commission wants to continue attending D.C. Mardi Gras, we can.  But if that’s an area the commissioners do not want to travel, that would be an area we just don’t have to renew.  It’s similar to the discussion that I had with PAL.  Those are areas where possibly the cost benefit isn’t in our total interest. Human Resources have been absorbed in the Professional Services – Other.  

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 15

Commissioner Gregorio said will Legal in '16 stay the same as '15?  Eric said we’re budgeting at that number.  We don’t believe it will, but we don’t want to show it at less and just come back for some unforeseen reason. A couple of things.  Number one, we believe the majority of the research has been done by the law firm with regard to the contaminated site.  Secondly, we may wind up purchasing that property as the site that was originally contaminated in 2006 is part of one of the mega sites identified in our Port Expansion Plan.  So therefore there may be further legal expenses associated with it if we are not able to purchase that site, because again, the land owner wants the site remediated to a certain standard.  However, if we buy the site, we, with our potential industrial development of property, would not require that as high a standard for the property, and therefore we won’t need the legal expenses.   So Commissioner Gregorio, it can go.  We can’t predict right now, but just for budget purpose, we did decide to keep the number where it was.  Commissioner Gregorio said that at the time of the spill, there was no pollution insurance that would cover these expenses?  Eric said I don’t know, Commissioner Gregorio, if there was.  I cannot remember whether we notified our carrier of it.  The chain of liability, Commissioner Gregorio, is that we obtained a right-of-way agreement from the land owner years ago in the 90’s, early to mid 90’s, when we layed the water and sewer line.  In obtaining that right-of-way agreement, we agreed to hold the land owner harmless from any and all activity arising out of the line.  Subsequent to that, or at the same time of that, we also entered into an agreement with City of Shreveport for them to operate and maintain the line.  In that agreement, they being the City, agreed to hold the Port harmless from any activity arising out of the operations and maintenance of the line.  We would hold the City harmless from any issues related to the construction and installation of the line.  So in terms of how it’s proceeded from 2006 to date, Franks has looked to the Port in accordance with the agreement and we ultimately will look to the City of Shreveport in accordance with our agreement.  What has interfered with the Port looking to the City to collect, frankly, the amounts due, is that the responsible party which is Tervita has interceded and reimbursed us for our expenses to date, whereby we have not had to look for the City for reimbursement.  Because of that operating history, I don’t recall us making any claims on our environmental policy. Commissioner Gregorio said under that scenario, we would have been neutral anyway.  Right?  Eric said yes.  Commissioner Gregorio said and you anticipate that this $75 that we budget in '15-'16 that we will eventually get that back also?  Eric said yes. Commissioner Gregorio said gotcha, appreciate it.

Eric said Stevedore/Terminal Operations is again based on a lower amount of operations.  That’s why we have a lesser number.  Gloria, did I miss any?  Eric said I did fail to mention one thing.  Under Professional Services – Other, we do have a breakdown by category of that and Southern Strategy Group, Ms. Markey Pierre, for the first time since 2007, has asked for an increase in her annual fee reflect by $500 a month, $3500 to  $4000 a month.  That’s reflected in the increase as well as an increase for our janitorial services for the building.  They have not had an increase since the beginning of their contract.  That concludes my discussions for the 2015 and 2016 General Fund.  

Commissioner Murphy asked if there were any questions.  Let’s go ahead then to the next item.

Eric said shifting to the 81/2 x 14 sheet that you’ve got in front of you, we’ll follow the same method that we did before starting with 2015 Budget Amended.  

We’re gonna reduce the Red River Waterway Commission revenue by $2 million dollars to reflect us not moving forward on the purchase of a tugboat to be used for inner harbor barge switching.  LED – Benteler, you’ve heard this over the past couple of years.  This amount is reflective of what we’re owed from Louisiana Department of Economic Development.  It’s, if you will, State money reflective of the amount of work that’s yet to be completed on the lift station project and the contingency fund.   FEMA –

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 16

2015 Flood Claim is our estimate of what we will bill and collect from FEMA.  If I may, I’ll point out to you under the expenses we have further down just past our bond payments $670,000 of expenses.  That’s our total flood-related expenses exclusive of Red River Terminals.  This is just Port speaking.  Our estimated out of pocket is going to be $170,000.  Bond issued for the water, this is the redundant water line project.  Just in our estimates last year we had not issued the bonds.  The estimate was based on $$2.8.  This is based on the most up to date numbers from the engineer.   The bond issue for Omni will be a '16 project.  We’ve discussed the mineral leases being shifted to General.  Water and sewer increased just based on our interactions with our customers, also in large part with Benteler coming on line.  Interest Income – Estimates then Capital Operations Reserve.  As we’ve discussed also in the past, think of the Capital Operations Reserve that in a way it’s a savings account for an amount that we accrued through previous years where we’ve exceeded our expenditures by our revenues where we’ve taken the amount on our operations and deposited those monies into the reserve accounts when our revenues exceed our expenditures.  

Moving on to expenditures, as you look at our bond payments, as you can see there are several.   I just want to point out a couple of things.  Number one, all of these are on a fixed rate schedule.  There’s nothing that’s variable.  There are no derivative based products, no variable rates.  Secondly, I want to point out that the 6.25 Sewer Limited Tax Bond will—we’re in '15, but I’ll point out that in 2016, that’ll be our last payment under that bond.  We also have several that will be retiring between now and 2018.  I want to point out to you that, while we’re discussing this, in 2018 the majority of these bond issues will be retired with the exception of the ones that are tied to the water and sewer projects.   As you can see from the revenues, the revenues, the $2 million dollars, far exceed the debt service payments.   And the debt of significance that will be remaining is the $23 million dollar LCDA.  And our payments after 2018 will be roughly half of the $2.2 million that they are now.  They’re on a schedule now where we’re front loading them in the $2† million dollar range.  After 2018, they’ll be.  Fire Station Operations, at the same.  Port Complex Maintenance, for 2015, fortunately the number and demands were less so we reflected the number downward.  Owning 2300 acres and miles of railroad track, there are things you can plan but there’s a lot that’s unforeseen. We talked about Flood Expenses.  We talked about the Tugboat.  Sandbagging Machines, we’ve had ample discussion I know in previous meetings.

Moving on down to the specific projects, you’ll see Ronpak was $117,5.  Don’t think of that as an overage or an amount above what was originally committed to Ronpak.  It was something that was foreseen to be spent in late '14 and just carried over into '15.  The same thing with Slack Water Batture.  The Highway 1 Rail Grade Crossing Repair was a publicly bid project.  You can see it came in just a little bit above the original engineer’s estimate.  The Port Direction Signs, what I want to tell you that there are a number of smaller Port projects that we were not able to complete this year largely because of the flood and frankly, the administrative work in dealing with FEMA and the insurance companies after the flood, that we’ve pushed those projects to 2016.  That’s the situation.  Parking Lot Expansion, we were below budget.  24" water line, is the redundant water line.  So we talked about that revenue source.  We expect that project to move forward in 2016.  There are a number of easements that are necessary for those water lines and currently David Volentine is appraising those easements for us.  Two of those, the Stevedores Office, the Panel Replacement, per my previous discussion, warehouse design, based on our proposals we received this time last year, we’ve just gotten rough estimates just for planning purposes for the design of two projects.  Our goal is to have on the shelf ready to bid designs for warehouses.  One would be the addition of ADS and the other would be a stand-alone 100,000 sq. ft. warehouse.   Commissioner Gregorio asked if that would be spent in '15, the $1.4.  Eric said we’re going to spend it in '16.  Commissioner Gregorio said it’s in the '15 Amended.  Should that stay there?  Eric said because we put the total project cost in the year in which we start the project, and we’ve started the project.  

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 17

Commissioner Gregorio said should it also go in '16, it’s in both '15 and '16.  Eric said that’s correct.  Commissioner Gregorio said it will only be spent one time.  Eric said that’s correct.  Commissioner Gregorio said what would we come back and, if we spend it in '15, we’d amend '16 later.  Eric said if not, it’ll be all in '16 which is what we expect.  Commissioner Gregorio asked if we need to amend that to ‟0” for '15?  Eric said the project’s underway.  We’ve started and engaged the two engineering firms to begin the work.  Roadway Striping, it appears as though we’re not doing it but we’re lumping that into Traffic Control Improvements.  While we’re talking about that, Gayle McFarland will be at our Operations Meeting today to present to us our roadway plan, our roadway safety recommendations.  This was triggered several months ago when we explored the development of a safety or a traffic ordinance within the Port and the discussion arose about speed limits on different Port roads. We retained Gayle to give us his opinion as to the speed limits as well, and while he was here, give us an overall just general safety evaluation from the traffic point of view.  Roadway striping is a part of his recommendation.  What we’re gonna propose for the 2016—I know I am jumping to 2016—he has significant recommendations in his plan in terms of signage and striping.  So that’s where that $10,000 will be absorbed.  

Moving on to 2016 Capital Operations, the bond issue for Omni.  As you know, we’ve gone through the steps.  We’ve hired the bond counsel.  We’ve went through the RFP process for the FA.  At this point, we are awaiting Omni’s go ahead.  They’re wrapping up a system-wide and company-wide software changeover that wasn’t just for their administrative offices but for all their manufacturing.   When they finish that is when they’ve told us they want to move forward on their 300,000 sq. ft. expansion.  The Capital Operation Reserve at $9.5 million, the large part of this is for land purchases on the expense side.  Looking through the bond payments, I mentioned 2018 being the last year for the sewer bond issue.  We will make an adjustment to the 2016 number for the flood expenses because we have received the invoice and paid the invoice for the railcar repair.  That $587 will be reduced by some $360.  The land purchases is an estimate based on information that we have at this time.  If I were to predict the future for sitting in this chair next year at this time.  This is where we’re gonna see the biggest change in a number.  This number could be less or it could be significantly more.  And I am more positive about it than the opposite in that we’ve now spoken to two of the major land owners that own sites that were in our preferred areas and we’re moving forward on the appraisals on over 500 acres at this point.   So General Cargo Dock Refurbishment, we originally budgeted at $780.  It’s now at $1.1 million.  We would have done the project this year, but the flood prevented it and the increase is just based on further engineering estimates.  I would like to point out to you that on the revenue side $726,000 of this project will be reimbursed to us from the Waterway Commission.  As you know, our server rooms as you add more equipment, you also add heat and we need another vent.  We visited with you about our archive room just a bit and we’ve got an estimate back for roughly $30,000.  Our plan is to designate the work room between Hettie’s office and Kathy’s office to be designated the Archive Room for a number of reasons, for its size, for its ability to be secured and also its location in terms of being on the third floor, not in a remote location, so in terms of just security standpoint as well.  The Omni expansion matches the revenue.  Port Directional Signs we talked about being a project that was to move forward this year but because of the flood we’re pushing it to '16.  The same with the Stevedore Office, Panel Replacement. We’ve covered the Traffic Control Improvements and then Roadway Patching is an estimate based on just that.  I’ll be glad to answer any questions regarding the '15 and '16 Capital Operations Budget, Capt. Murphy.

Commissioner Gregorio said one question I have is before we make any motions, how would it work for Eric for you to go back and look and find a metric for a raise as far as us making the motion now?  Commissioner Bryant said I just want to say is all we’re doing is adding the money to the budget and avoiding of raises to be based (inaudible).  This number needs to be adjusted regardless.  Commissioner Gregorio said and this is a recommendation to the Board, right?  Eric said that’s right. 

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 18

Commissioner Gregorio said I make a motion that we accept the Amended 2015 Budget for the Capital Operations and the General Fund and I’ll come back later for a '16 motion. The motion was seconded by Commissioner Prescott.  Commissioner Murphy said it had been moved and seconded that we adopt the 2015 Amended Budgets.  Any discussion?  All in favor say “Aye” Oppose “Nay”.  Hearing no nays, it passed unanimously.  Thank you very much.AYES: Commissioners:  Thomas F. Murphy, Sam N. Gregorio, Erica R. Bryant and Rick Prescott    NAYS:  None       ABSENT:  NoneABSTAINING: None

Commissioner Gregorio said I make another motion that we adopt the 2016 Capital Operations Budget and the 2016 General Fund Budget.  The motion was seconded by Commissioner Prescott.  Commissioner Murphy said it had been moved and seconded that we adopt the 2016 Capital Operations and General Fund Budgets.  Commissioner Gregorio said let me take that back.  I don’t mean to adopt.  I mean to refer to the Board.  Commissioner Murphy said refer to the Board, yes.  Commissioner Bryant said I would like the number adjusted though for salaries, the number you recommend to the Board, ought to have an adjustment for salaries.  You can come back to us with what the recommendation should be, but when is the Public Hearing?  Eric said December 17.   Commissioner Bryant said when is the adoption?  Eric said December 17.  Commissioner Gregorio said it goes to the Board first doesn’t it?  Eric said we will make adjustments and then---Commissioner Bryant said I don’t mean to cut you off but the budget you introduced to the Board could be this and then we would have to amend it at that time in order to add an adjustment to the salaries.  Eric said today’s budgets are for discussion purposes to get feedback from the Executive Committee.  We would take these numbers, make the adjustments based on the salaries that’s been discussed, and those numbers would be the ones that we print to distribute to make available for public viewing at Caddo Parish, Bossier Parish and the Port Office.  And I’ll just finish by saying those are the ones that we would propose to, under the Public Notice.   Commissioner Bryant said your motion is the numbers that are here, correct?  Commissioner Gregorio said I may have to amend it.  I think what I’m hearing is we need a number to take to the Board so that you can give prior advertisement of that number. Eric said that would be best.  I want to take back my motion and do to adopt the 2016 Capital Operations Budget and General Fund Budget but on the General Fund Budget, that there be an increase for wages for salaries commensurate with the metric to be picked by administration before the advertisement is needed for the Board of Director’s meeting.  The motion was seconded by Commissioner Prescott.  Commissioner Murphy said so we all understand, it’s been moved and seconded—I won’t repeat, but everybody understands what we’re voting on.  All in favor say “Aye” Oppose “Nay”.  Hearing no nays, it passed unanimously.  Thank you very much.AYES: Commissioners:  Thomas F. Murphy, Sam N. Gregorio, Erica R. Bryant and Rick Prescott    NAYS:  None       ABSENT:  NoneABSTAINING: None

Commissioner Murphy said we would move on to the final item.  Eric said as you know we in the past have issued RFP’s and RFQ’s or a combination thereof.  We met recently with the Port of Alabama.  We were in the Mobile area and they told us about them issuing a Request of Interest, an ROI.  And as you all know, we purchased what we refer to the Maniscalco properties.  They were either side of what we refer to as the Port house on Highway 1 frontage near our Gate D which is close to Red River Terminals.   The Port residences is in a state of where we will need to demolish it sooner than later at this point.   It’s inhabitable.  We’ve received a number of inquiries for that property from folks that are interested in what are the Port’s plans for the property.  Is the Port going to develop it for industrial or are they going to

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 19

develop it for commercial?  How would the Port feel about if a prime developer came in and did the development himself?  I’ve said some discussion with some commissioners but not all the commissioners and I wanted to bring it up as a discussion point today with the end goal possibly of receiving approval for us to begin working on an ROI to bring back to the Executive Committee for the property.  At this point, we have known entities that have expressed an interest in that Port property and have stated that they would be willing to develop the property at their expense.  That’s different than what we’ve talked about at this point with the committee and with the Board about the Port themselves developing the property and then the Port being the lessor.  The idea behind the ROI is that it’s non-committal. It doesn’t commit you in any way to any potential development.  It just gives the Port information more than anything else, knowledge that we then can take to shape our future with regard to that property.  Commissioner Gregorio said so this would be saying some private company would give us some ideas what you think you could do with this property or how it could be done, picking their brains.  Eric and also just to gage just how far possibly a commercial developer would be willing to go with the property if we chose that direction, for example, of a commercial developer doing 100% of the improvements on the property as opposed to what I previously described.  Commissioner Gregorio said what would be the difference between doing this and going to a commercial real estate developer and saying give us your opinion about what are the different possibilities, how could this work and getting an overview?  Eric said I think you could accomplish the same thing.  Just with this process it’s more public and not one where we would pick the commercial developer per se, more transparent and open if you will.  Commissioner Gregorio said do you need a motion to recommend this to the Board?  Eric said yes.  I’m just asking for permission to draft one at this point to bring back before the committee at this point.  Commissioner Gregorio said before this committee? I would make that motion.  The motion was seconded by Commissioner Prescott.  Commissioner Murphy said it had been moved and seconded that staff draft an ROI on the commercial property and report back at a future time.  Calling for discussion, Commissioner Prescott asked if they’ve determined it’s going to be Industrial Commercial?  Eric said this would be fact finding.  The answer to your question is we have determined that the property is zoned commercial at this time but it has a window of time on that zoning.  All in favor say “Aye” Oppose “Nay”.  Hearing no nays, it passed unanimously.  Thank you very much.AYES: Commissioners:  Thomas F. Murphy, Sam N. Gregorio, Erica R. Bryant and Rick Prescott    NAYS:  None       ABSENT:  NoneABSTAINING: None

Commissioner Murphy asked if there was anything else to bring before the Executive Committee and adjourned the meeting at approximately 11:39 a.m. 

Commissioner Murphy said the Executive Committee Report of November 9, 2015 is in your packets and if there are no deletions, additions or corrections, I will move that they be accepted. The motion was seconded by Commissioner Austin. Commissioner Murphy said it had been moved and seconded that the Executive Committee Report be approved and accepted. Calling for discussion and hearing none, the vote was taken. All in favor “Aye”. Opposed, “Nay”. The motion passed unanimously.

Marketing Committee Report of November 9, 2015:

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 20

Commission Secretary-Treasurer Rick C. Prescott called the Marketing Committee meeting of November 9, 2015 to order at approximately 12:05 Noon in the Board Room at the Regional Commerce Center and welcomed everyone.

Commissioners present: Lynn Austin, Erica R. Bryant, Sam N. Gregorio, Roy Griggs, James D. Hall, Capt. Thomas F. Murphy, Rick C. Prescott and Steve Watkins.  A quorum was present.

Commissioner Watkins led the Pledge of Allegiance.

Commissioner Prescott called for introduction of guests. Guests in attendance: Anne Gremillion and Daniel Strickland, Gremillion & Pou; Gayle McFarland, Tyler Comeaux, Burk-Kleinpeter; Steven Melvin, EJES; Liz McCain, City of Shreveport and Charlie Kingery, Wieland-Davco. Staff members: Eric England, Rick Nance, Brenda Levinson, Dannye Malone, Ted Knight, Kathy French, Hugh McConnell, Gloria Washington and Mary Ward. 

Commissioner Prescott called for Public Comments. Hearing none, he called on Brenda for a Customer Update. Her report included: Matt Hardacre at ADS Logistics reported that they had a great month in October. They actually hit an inventory high for the year on October 22nd. As of October the 26th

they had unloaded 184 trucks and reloaded out 488. They took in just under 10,000 tons and ship back out a little over 10,000. We have worked with Benteler and they are now back in some space in the 60,000 sq. ft. warehouse. They are using the secondary coils from Ternium to go into the 60,000 which gave them room to put Ternium’s stand of coils back in the 100,000 sq. ft. warehouse which is what they need to move around on a regular basis. Benteler has also told us that as they can free space up that they would make more space available as they need it. They have product coming in at the first of the year that does need to be in a secure closed space but after that they will start winding down so we are thinking that they may actually vacate that warehouse before the August 1st deadline that they have an extension on. Matt also reported that their bringing in a new heavy duty fork lift. He said this should actually help them be able load and unload trucks quicker which cuts down on their lift time which actually is a cost savings for them. Jonathan at Carbo said that their company is predicting that their going to see this bleak in their business for at lease the next 16 months. They are looking for alternative things they could do to help stay busy. Fairmount Minerals whose at our Intermodal Yard they are keeping their lease in tact and paying their rental but they have idled that facility over there and part of is just due to the slow down in the economy. They have moved those personnel to operations over in East Texas. Hexion is doing a little diversifying here and are actually starting to see enough an uptick in some business. But instead of it going out by railcar what we are seeing is that they are moving product to take care of businesses within a driving distance and they are actually filling their product into totes moving them out on flatbeds. Ed reported at Pratt that they did a 1,090 tons a day in October. Had a good month. Took their planned maintenance outage it went well they came back up well and Ed said that they continue to make improvements in running their light weight paper. Had a good safety month. At Ronpak, Brooke reported that after the September job fair they hired 29 new employees. They are in the process of getting them trained and ready to go for the new equipment to arrive after the 1 st of the year. Brings their headcount up to a 135 fulltime employees and 5 temporary employees. Rodrigo at Ternium reported that they had no lose time injuries. Both lines the galvanizing and the paint lines were below production projections for the month but their shipping volume was up. They had some ongoing projects that they are working on, on the galvanizing lines. More storage capacity on the paint line. Making some power improvements. They’ve had an increase in business on the galvanizing line. I reported earlier that they had hired some new employees to set another shift up and that shift went on rotation on October 13 th. Rodrigo said they are also working with BPCC on some safety training, lockout, tag out, arc flashing and hazardous waste so they are doing additional training as well. Tim Erway at Benteler reported that on the

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 21

construction side the quench and tempering expansion is up and they are now in the process of getting the roof on it. The work on the furnace begin on the installation process on October 31 st. Their administrative office building is complete their just working on the permit so that they can occupy that facility. On the operations side the hot rolling mill is in operation and their making product meeting qualifications and doing performance trials. The finishing line 1 is fully operational. Finishing line 2 is in the hot commissioning phase. They’ve reached their hiring quota of levels 4 of phase 1. They continue to do training and development of work force at BPCC and on-site training. We also met with a logistics team from Benteler they came over from Germany in October their talking about the possibility of shipping billets from the facilities in Germany over here for the plant here. They brought in two different marine base companies to talk about their process how they would handle it and what the expectations were of they would be handling it to be loaded on barge to come up to the Port. They’ve also got a third meeting set up with a third company that would be in this week to also talk about that. For Priefert, we are actually in the process of shipping some coils we’ve been holding here for Priefert to the new company they bought in Fort Worth called AMSCO Steel. We were checking to see if there were some opportunities that they may have or could have utilized some of the empty coil cars from Ternium or even the flatbed trucks from Pratt that come in that do a return to the Dallas Ft. Worth area to pick up more waste paper. So we just tried to offer up some synergy options for them but they are moving some by rail.

For prospects during the month of October we have a couple of more companies that are interested in trying to move the scrap that Benteler is currently generating. We also have had conversations with a company that’s looking for a transload site here at the Port. We’ve had a conversation with a textile mill prospect that is looking to try to set up a new home and is looking at the Port. They're in the process of putting a business plan together along with City and Parish officials. We met with the logistics team from the Hyundai/Kia people looking for a place to bring in the cars that they are importing in from Mexico, they are looking at the General Motors plant. They are currently bringing cars into the U.S. out of Mexico either on ocean going barges or unit trains. They were looking for some opportunities possibily to be able to use barge moves up to the Port to bring some in so we have continued to supply information as they’ve asked for it. We actually have a site visit this Thursday from a company that’s interested in the solar project. So we continue to filled inquiries and meet with folks, trying to find some new businesses for out here at the Port.

Commissioner Prescott called on Kathy for a public affairs report. Kathy said once again thank you for the opportunity to work for the Caddo-Bossier Parishes Port Commission. In your packet you are going to find the publicity and print media for October along with the calendar and the websites stats for October. I do want you to note that in October all of our stats showed that we gained in the website stats over 2014 so all the way across the board was up for us. We have a special note of congratulations for our own Gremillion & Pou for being recognized for the second year in a row as one of LSU’s Hundred Fastest Growing Tiger businesses. This year Gremillion & Pou were ranked as the twenty-fifth fastest growing business. We are also excited about Eric’s being selected to be interviewed for LED’s Louisiana Economic Quarterly, you will see the interview in your packets. It was a great interview and a great picture and he did a great job representing our Port. Also congratulations to Dannye Malone he was highlighted in the Shreveport Bar Association spotlight on professionalism in October. All of these articles are in your publicity packet for October. Friday the 16 th we hosted Dr. Loren Scott’s annual Louisiana Economic Outlook. We had a very good turnout, actually we had over 150 people that RSVP’d but we didn’t have quite a 150 people that actually showed up but we received many enthusiastic appreciative comments from the people that were there. Speaking on behalf of the Port in October we did a presentation to the Greater Bossier Economic Development Foundation the Small Business Summit wrap up. I did a public speaking class at LSUS and the Bossier Sheriff’s Breakfast. Eric also spoke to the

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 22

Lion’s Club in Bossier and were hosting the South Shreveport Rotary Club here on Friday. Rick also attended a couple of different meetings this month during October representing the Port for various flood meetings. On Friday, Eric also participated in the Economic Opportunities for Business panel on the Bayou Classic University Business Summit. Monday we are going to be hosting a meeting here in the RCC for 50 people with the Governor’s Office of Homeland Security and Emergency Preparedness. Last week, Dr. Marcus Jones, VP for University Affairs at Northwestern State University, brought senior level business students from the Universidad Libre, Sede Cartagena to take a tour of our Port of Caddo-Bossier.  Universidad Libre is a private university in Colombia, and these students are from the Cartagena campus. He also plans on bringing more students both international as well as his regular students from Northwestern State University to come up to the Port in the future. In October we also gave a tour to Larry Bagley he was very impressed with what’s going on here at the Port. We are continuing our work with Star Base in trying to bring in a 175 kids to the RCC looking like the April/May time frame. Also representing the Port we attended the Shreveport Chamber Business Awards, The Better Business Bureau Church Awards, Ribbon Cutting in Bossier for Gibsland Financial, The Athena Awards and the Bossier Parish School of Technology Innovation and Learning Grand Opening and various other MPC’s, City Council meetings and Police Jury meetings. In October during the Bossier Parish Police Jury meeting Bill Altimus thanked the Port Commission for their partnership with the Parish Police Jury and Bossier City in purchasing the sand bagging machines. In preparing for Veteran’s Day next week we would like to thank all of our Veteran’s serving both on our Commission as well as our staff. As such we’ve been participating in manning military events such as Octoberfest and celebrate Barksdale receptions and Barksdale picnic every year and other military committee meetings. This Thursday the Commission is a corporate underwriter for the 34th Annual Shreveport-Bossier Mayor’s Pray Breakfast it is a table for ten and would be great if all you all could attend. It begins at 7:00 a.m. and will be held at the Bossier Civic Center and the Honorable Carl E. Stewart, Chief Judge of the United States 5 th Circuit Court of Appeals is the speaker. They are anticipating over 700 people to be in attendance.

Eric said the calendar is in your packages. I want to point out to you that the 2016 meetings are in there, however there has been one change to the January 2016 meeting. We previously had it as January 28 which was not a third Thursday we have moved it to the third Thursday, which is January 21 st.

If that’s a problem for the majority of you we can change it back but that’s the only change to the 2016 meeting calendar. Be glad to answer any questions regarding the calendar.

Hearing no further business to bring before the Marketing Committee, Commissioner Prescott adjourned the meeting at approximately 12:19 p.m.

Commissioner Murphy said the Marketing Committee Report of November 9, 2015 is in your packets and if there are no additions, deletions or corrections, then I will move that they be accepted. Calling for discussion and hearing none, the vote was taken. All in favor “Aye”. Opposed, “Nay”. The motion passed unanimously. Operations Committee Report of November 9, 2015:

The meeting was called to order by Vice President Sam N. Gregorio at approximately 12:20 p.m., November 9, 2015, at the Regional Commerce Center Board Room.  I see no one came in since the last meeting. Any public comments?                 Commissioners present: Lynn Austin, Erica R. Bryant, Sam N. Gregorio, Roy Griggs, James D. Hall, Capt. Thomas F. Murphy, Rick C. Prescott and Steve Watkins.  A quorum was present.

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 23

           Guests in attendance: Anne Gremillion and Daniel Strickland, Gremillion & Pou; Gayle McFarland, Shreveport Police Department; Tyler Comeaux, Burk-Kleinpeter; Steven Melvin, EJES; Liz McCain, City of Shreveport and Charlie Kingery, Wieland-Davco. Staff members: Eric England, Rick Nance, Brenda Levinson, Dannye Malone, Ted Knight, Kathy French, Hugh McConnell, Gloria Washington and Mary Ward. 

Commissioner Gregorio called for Public Comments. Hearing none, Commissioner Gregorio called on Hugh for the Operations report. Hugh said October was a steady month for steel products. As Brenda mentioned, Ternium is still generating a lot of cargo in and out of the Port. In between Ternium, ADS and Benteler we recorded almost 18,000 tons of coils, billets and ingots that came through the Port. Looking at the tonnages right now I’m thinking we are going to be about 170,000 tons of steel products and last year we recorded about 168,000 so we will be a couple of thousand tons more than the previous year. Frac media, the frac sand of course has slowed considerably. We recorded 1924 tons came in by rail. I am thinking we are going to hit around the 40,000 ton mark for 2015 and last year we were at a 126,000 tons so it’s down considerably. Petroleum product, of course that’s Genesis Energy as well as Calumet and Omni, we recorded 1900 tons last month for the end of the year. I am shooting for 52,000 and last year we had 97,000 so about half. You will notice those in the tonnage reports. The back side or the opposite of that is car storage. We do store cars for a couple of different companies here. As you see cargos dropping off in slowing their movements, you see empty car storage starting to pick up. So from a business stand point, that’s pretty good for us because it’s a good revenue generator. While we are not moving cargo, we are holding these cars and generating revenue from that so that’s a good kind of counter to slow down in cargo moves but got this car storage revenue to come in. If you will notice that we will have some tie maintenance that we are going to do and some expense coming up toward the end of this year and then carried over into 2016 to replace ties and keep the tracks and all up to date. This month we got a rail audit from Zurick and Travelers Insurance. They came out and looked at our policies and our programs. We showed them around the Port showed them the locomotives and what we have in place for our liability insurance for the rail. For the year, I am thinking we are going to be around 370,000 tons total and last year we recorded about 680,000. So it’s going to be kind of a light year as far as rail tonnage goes.

Moving on to barge activity, the Port stevedores loaded a barge of scrap steel for Progress Rail. Oakley reported 2 barges of agricultural products and 8 barges of frac sand. Genesis Energy reported 2 barges of petroleum. So in total there were 13 barges, 20,829 tons. Looking at the numbers coming in to the end of this year, I am thinking about 325,000 tons total and last year we were at 685,000 tons. So again, you will see a decrease in that barge tonnage also. We have been contacted by one of the companies that was involved with the super load last year. They are expecting some more project cargo going over to Eastman Chemical in the spring of 2016, another cold box. So we will be looking for that. There was some project cargo going to Minden, Camp Minden has got the explosive material. The equipment that is coming in to incinerated. Their logistics guy came and looked at the Port we showed him what we were capable of and the roads and etc.. I think they have chosen to go to Natchitoches because of getting to Minden from the Shreveport side of the river they have to cross some of the bridges to get back over toward Minden, so I think they are going to offload in Natchitoches to be on the east side of the river and then go north to Minden. We were able to show him what our capabilities were. As Brenda mentioned, we met with two different logistics companies for Benteler or working with Benteler. One was actually part of Benteler parent company because they have a steel mill in Germany a rolling mill and so they are doing their due diligence to find out the best way to get raw product into the Shreveport mill. Also, the economy has changed, your buying dollar changes from time to time and so they may have better purchasing power overseas at some point in time but anyway they are doing their

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 24

due diligence. We also have a meeting with a third company set up Wednesday of this week to talk about the logistics how you get billets from Houston or New Orleans into a barge in to Shreveport.

Commissioner Gregorio called on Rick for Port Projects. Rick said our RCC parking lot is in

substantial completion. I’m waiting on a lien clearance to finish it up. The stevedore’s expansion is out for bid. It will bid before your December Operations meeting. The main lift station down the street--as they excavate the piles of dirt there, we are going to use that soil to kind of level up that field where they tore it all up during batch plant operations in the pipe project before that where we stored. They are fabricating the top of the wet well and the embedments for the pumps are in and as soon as they get that done then they will drop the pumps in. The end of November they are schedule for completion. The in motion scale for up and down the batcher line--the measurements are 1/16 of an inch from one end to the other so it’s a good flat surface. They are in the process of pulling cables and Wednesday they will do a test car on it to make sure it essentially operates correctly. Then we will give them substantial completion in their schedule in the test car. There is a special railcar they use to calibrate and it will do the test for multiple cars. They have to go back and forth four or five times to take an average and that will establish the calibration but that’s going to be done in December. We are doing a phase I for the expansion for Calumet down by the water tower. We’ve already got the draft information and everything looks good. They need that in order to begin their due diligence again on the expansion for Calumet.

I just want to give you a quick feel for flood recovery local for us. We have six projects that have been recognized for scope purposes. Those convert from scope to a project work sheet. We have two project work sheets that have been done. Of course the one that’s the most important is the railcar repair the big dollar one. I haven’t sent it back and because it’s a large dollar. They have two different ways to evaluate them. One is to the small projects which gets done real quick the large dollar ones go through a whole bunch of other stuff. The good news for us is that they recognize that rail. We have two or three other projects that are relatively small and one of them is being done right now, which is the failure of some concrete near the 60,000 sq. ft. warehouse that was already starting but we accelerated it because of the flood, so they are out there getting ready to start patching it right now.

Calling for questions and hearing none, Commissioner Gregorio called on Eric for the monthly reports.

Eric said the reports are in your packages. I have nothing to add regarding them.

Eric said Dannye is going to introduce Gayle. Dannye said members of the Commission, in association with the Bossier Parishes Port Commission’s consideration of the Enactment of a Traffic Control Ordinance, the Port Commission retained the services of Lt. Gayle McFarland. Lt. McFarland has served with distinction for 29 years with the Shreveport Police Department. He holds an Associate Degree from Bossier Parish Community College, a Bachelor’s Degree from Louisiana Tech University and a Master’s Degree from Louisiana Tech University. Lt. McFarland has also been qualified as an expert witness in the areas of traffic control and accidents. Lt. McFarland has prepared a Comprehensive Traffic Control Report for the Commission’s consideration. Lt. McFarland presented his findings and questions were called for.

Commissioner Gregorio said I have a couple.  But I don’t think people are suing each other for the sport of it, but I will try to protect people from being hurt.  So, the next thing I want to ask you do we have in your report….can we tell what we have to do to be in compliance with the MUTCD….Lt. McFarland said yes sir.  Commissioner Gregorio asked are there some things that you recommend that we don’t have to do to be in compliance with MUTCD…..Lt. McFarland said yes. Commissioner Gregorio asked and can

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 25

we tell the difference…..Lt. McFarland said Mr. Nance has a copy of this and really your signage and your pavement markings is the most important right now.  Commissioner Gregorio said we can tell the difference though which we have to do for the MUTCD and which we don’t…..Lt. McFarland said Mr. Nance also knows.  Commissioner Gregorio said and then if we do that will we be in compliance….Lt. McFarland said in compliance, yes.  Lt. McFarland said because you don’t want somebody coming off of Hwy 1 or somebody that travels around a lot and come out here and have to learn a new language on getting around.  Commissioner Gregorio said on the speed limits is there anything that we have to change to be in compliance with any traffic study…..Lt. McFarland said there is nothing you have to change you can leave it at 25 mph.  There were just a couple of roadways that I raised it to 30 but that’s up to the governing board.  It was just a recommendation but there like I said a while ago, this is an industrial business and a lot of the roadways are short and there are heavy loads.  Commissioner Gregorio asked for the ones that can be raised, you mention 30-35 mph…..Lt. McFarland said yes 30-35 mph I didn’t go above 35 mph.  Commissioner Gregorio said we have the specific road for…..Lt. McFarland said yes sir it’s in the report.  Those roadways were like Holt because it’s a long roadway, Doug Attaway because it’s a little bit longer and it’s straight.  Some of these roadways have curves.  I think Ron Bean there was a little area that I gave 30, but it was a very little area because it’s got a reverse curve, and then you travel up and it might have been between Pratt in that curve I gave a 30 mph, but you don’t have to give it 30 mph, 25 mph is fine because it goes into another curve.  Commissioner Gregorio on the railroad issues, you had some suggestions that we should do.….Lt. McFarland said yes sir. Commissioner Gregorio asked if we were out of compliance with any Federal Railroad regulations currently….Lt. McFarland said I did not look into the Federal but probably so, because what you have out there doesn’t even go with the Uniform Manual and that is the Federal Manual.  Hugh said our interpretation was that the roadways were private and they are not dedicated and, therefore we do not have lift crossings at a lot of these crossings.  Our rules that we have set up we took the General Code of Operating Rules and we established those based on private roadways. On private roadways you are not required to blow the whistle.  Dannye said I think there was a general assumption that the roadways are private. In fact, when I spoke with the Caddo Sheriff’s Office, the Caddo Sheriff was of the view that all of these roads are private.  But upon further review, all of the roadways and streets that are owned by the Caddo-Bossier Parishes Port Commission are vested in the public.  Commissioner Gregorio asked what would be the best practices….is the best practices what you are recommending or the General Code of Operating Rules or what are you all’s thoughts?  Hugh said the question today is are the road ways private as an industry or are they public roadways?  Commissioner Gregorio said even regardless of that what would be the best practices?  Because we are sitting really as a governmental body and I think we should be doing whatever the best practices are.  Lt. McFarland said I would say the best practices would be to mark them just like the roadways are marked out in the public sector.  Tyler Comeaux said MUTCD, MUTCD’s manual is the best practice. Tyler said you have some leeway.  Commissioner Gregorio said it is your report then as to the railroad issues give us the MUTCD best practices…..Lt. McFarland said yes sir and also, in the back of the report I also have some information. It says grade crossing signs and it’s taken right out of that manual.  Commissioner Gregorio said the MUTCD manual? Commissioner Gregorio said okay that’s all of my questions and asked if anybody else had any questions? Captain Murphy asked Rick if all of our roads, the grade and curvatures would be adequate for 30-35 mph including the curve on Doug Attaway Blvd?  Rick said yes, and Lt. McFarland has in his analysis of the flat area once you come over the levy and go straight, he recommended that we could raise it in the curve.  But over the levy itself he had it still at 25 mph. He has it a 25 mph in the bendway on Ron Bean. As he said that’s a geometric problem and logic.  We can raise Doug Attaway to 30-35 mph after you get from the stop sign. We can argue about whether it’s wise to come up a little in speed about 5 mph for short distance and drop it back down.  Captain Murphy said from the stop sign in front of the RCC down to the dock.   Rick said it’s 25 mph now and maybe it ought to stay that way rather than having…..Captain Murphy said that’s what I had

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 26

reference to the heavy trucks coming around the curve….Rick said if you remember we use to have a sign that said 15 mph right through that area where the dock itself is because you’re coming off of the dock. I personally would not like to see a lot of up and downs for short distances.  Captain Murphy said my question is the curve by design now would sustain a heavy laden truck at 25 mph…..Rick said that’s right.  Rick said for what it’s worth we are already planned on redoing the striping last year and held off because as Jimmy knows we’ve got a new high polluten striping material that is being used in Bossier and I heard about it.  Commissioner Gregorio asked if there were any other questions?  Commissioner Gregorio said I think we had a traffic study performed previously?  Eric it was Burke – Kleinpeter and it was a traffic count more so than a traffic study and more so about traffic activity in terms of count and part of the Master Plan also the concentration of activities in the Port and the areas around the Port. Commissioner Gregorio asked if we’ve had a formal traffic study?  Eric said this is the first study that we have had.  Commissioner Gregorio asked Lt. McFarland if his work was traffic study…..Lt. McFarland said yes sir.  Commissioner Gregorio asked if he relied on traffic count or did he do his study independently…..Lt. McFarland said that’s what I was saying a while ago that I came out to run radar to get an idea and traffic was very low. So you take 85% of an average or you can drive it and what I did was drive it and I didn’t just drive just once I drove it using a vehicle and I drove it using a truck.   Commissioner Gregorio said from a Commissioners point of view we are to look for the best data to make decisions using the traffic study which you performed…..Lt. McFarland said yes sir. Also there is one other area that I looked at which are the fire hydrants.  There are several fire hydrants that had tall grass growing around them and there was one for sure that I remember seeing and it had a little corrosion around it.  The last thing we need is a fireman trying to catch a hydrant at night and breaking a leg cause then you have a medical emergency.  Unknown when the fire hydrants have been last inspected.  Some of the fire hydrants, the cap, some of them still have the yellow cap and there are three or four different colors that tell what the pressure of that fire hydrant is.   I mention some of the fire hydrants like that one around Pratt Industries has a yellow cap and I understand those belong to Pratt Industries, but the fire department still needs to know what kind of water pressure is with that fire hydrant.  At night, there is no way of knowing where a fire hydrant is located in some areas because there are no street lights.   I found one that was red but you couldn’t really see it at night.  I found another down off the roadway where if you look you can’t see it you have to walk to the edge of the roadway and look.   Commissioner Austin said in Bossier what we do with our fire hydrants we have a reflective marker.   Lt. McFarland said that is what I am getting to.  There are also two remote pipe stands at the barge dock that has two remote stand pipes and I didn’t see a sign stating where those went, but from my understanding, that’s where the fire department would plug there hoses in and water in and pipe whichever way they are needed. There is also a red fire hydrant on Attaway that means minimum pressure and that is one of the things that I recommended. Of course mow the grass, fill in where the grass/ground is roadway.   Fire hydrants need to be tested.  I went to our water department to find out (it’s in my report) what kind of paint they paint fire hydrants with.  The caps on the fire hydrant there’s three or four different colors they need to be painted so the fire department will know what kind of pressure they are dealing with.   Install the blue reflective markers where the hydrants are located that way there’s no questioning when headlights hit it they know that there is a fire hydrant there they catch it and move on down the road.   Lt. McFarland said that was all he had.  Commissioner Gregorio asked if there were any questions.  Commissioner Gregorio asked Eric if he would take the report and analyze it and may come back with some recommendations……Eric said precisely that’s where I was going. A little bit more detailed for those of you who were not at the Executive Committee meeting, we discussed for the 2016 Budget the Traffic Improvement Plan and we have $80,000 in the budget for most of the items that are discussed in the plan.   The second item follow up is that we will continue our follow up with the City of Shreveport specifically with regard to the fire hydrants and the markings of the roads.  We will also interact with Fire Station 20.  The water and sewer system are to be maintained by the City of Shreveport, of course it’s on our property and we don’t just want to

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 27

turn a blind eye to it but we will make sure that the recommendations in Lt. McFarland’s report with regard to the water system. 

Commissioner Gregorio said that is the end of our agenda. 

Commissioner Prescott said I have a remark I want to make, just want to know if it would be okay to say a short prayer for Mrs. Hettie and the passing of her husband, I think that would be appropriate for us to adjourn that way….prayer was led by Eric England.   

Meeting Adjourned at 1:00 p.m. Commissioner Gregorio said hearing no old or new business, we’re adjourned at approximately 12:30 p.m.

Commissioner Gregorio said the Operations Committee Report of November 9, 2015 is also in your packets. If there aren’t any changes or amendments, I move their accepted adoption. Commissioner Murphy said it had been moved that the Operations Committee Report be accepted. Call for discussion and hearing none, the vote was taken. All in favor, “Aye”. Opposed, “Nay”. The motion passed unanimously.     

NEW BUSINESS:

Authorization-Memorandum of Cooperative Endeavor with RRWC – Flood Damages: Mr. England said earlier this year the Red River Waterway Commission adopted an authorization to provide the Caddo-Bossier Parishes Port Commission $75,000.00 for electrical repairs associated with the 2015 Red River Flood. They have prepared a Cooperative Endeavor Agreement. We’ve reviewed it and it’s been approved by our legal department. It, being the Cooperative Endeavor Agreement, is recommended for approval as is this Authorization.

Commissioner Watkins moved for approval. The motion was seconded by Commissioner Gregorio. Commissioner Murphy said it had been moved and seconded that the authorized Memorandum of Cooperative Endeavor with Red River Waterway Commission as relative to flood damage be approved. Any discussion?  All in favor, please say ‟Aye”.  Opposed, ‟Nay”.  It passed unanimously.  AYES: Commissioners:  Thomas F. Murphy, Lynn Austin, James D. Hall, James Pannell and Steve

Watkins.    NAYS:  None      ABSENT:  Erica R. Bryant, Roy Griggs and Rick C. Prescott ABSTAINING: None 

Resolution No. 17, 2015: Mr. England said yes, Captain Murphy, I am going to read this into the record for the minutes. A Resolution Ordering and Calling A Special Election To Be Held By The Caddo-Bossier Parishes Port Commission, State of Louisiana, To Authorize the Levy of a Special Tax In The Port Area Consisting of Caddo And Bossier Parishes. Making Application To The State Bond Commission and Providing For Other Matters In Connection

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 28

Therewith. This is regarding the proposed April 9th election for the Port to renew its 2.5 mill 25 year property tax. A copy of the Resolution has been distributed to you. It’s in your packages today. It’s been reviewed by both our Bond Counsel, The Boles Law Firm, as well as our legal department and it’s recommended for adoption. Commissioner Hall moved to adopt Resolution No. 17 and it was seconded by Commissioner Pannell. Commissioner Murphy said it’s been moved and seconded to adopt the Resolution No. 17, 2015 which is a Resolution Ordering And Calling A Special Election To Be Held By The Caddo-Bossier Parishes Port Commission State of Louisiana, To Authorize the Levy of a Special Tax In The Port Area Consisting of Caddo And Bossier Parishes. Making Application To The State Bond Commission and Providing For Other Matters In Connection Therewith. Any discussion? Commissioner Gregorio asked if this is a tax renewal? Mr. England said correct. Commissioner Gregorio said and not a new tax? Mr. England a tax renewal, correct. He said all in favor, please say “Aye”. Opposed, “Nay”. It passed unanimously. AYES: Commissioners:  Thomas F. Murphy, Lynn Austin, James Pannell, James D. Hall, and Steve

Watkins.    NAYS:  None      ABSENT:  Erica R. Bryant, Roy Griggs and Rick C. Prescott. ABSTAINING: None

Port Minimum Insurance Requirements: Mr. England said at the November 9th Executive Committee Meeting there was a presentation and discussion on adding a provision to the Caddo-Bossier Parishes Port Commission’s d/b/a Caddo-Bossier Port Minimum Insurance Requirements. These minimum insurance requirements are in your packages and as you will see, Roman numeral X has been added to them which provides details regarding the subject matter for contracts not exceeding $150,000.00. This was the recommendation of the Executive Committee and it’s recommended for adoption at this time. Will be glad to answer any questions. Commissioner Hall moved to adopt the provision to the The Port’s Minimum Insurance Requirements. The motion was seconded by Commissioner Austin. Commissioner Murphy said it had been moved and seconded that the Port’s Minimum Insurance Requirements be adopted as recommended. Any discussion? All in favor, please say ‟Aye”.  Opposed, ‟Nay”.  It passed unanimously.  AYES: Commissioners:  Thomas F. Murphy, Lynn Austin, James D. Hall, James Pannell and Steve

Watkins.    NAYS:  None      ABSENT:  Erica R. Bryant, Roy Griggs and Rick Prescott ABSTAINING: None

Caddo Levee District – Fence and Gate: Mr. England said with the completion of Benteler Steel we extended Doug Attaway Blvd. from its current ending in the vicinity of the Oakley Louisiana facility. When we continued the road to the Benteler facility, we in a way provided easier access to an adjacent property owner’s property, that being the Frierson family. As part of our responsibility, we have a fence to build. There was a fence in place, and we have fence to replace. As part of building that fence, we also have several gates, one which is a levee gate. In order to build the levee gate, you have to get a permit from the Levee Board and they also contact the Corp of Engineers as well as State DOTD. We received all the necessary approvals

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 29

from US Corp of Engineers as well as DOTD. As part of the Caddo Levee District’s approval process, they require us to authorize this gate, this permit, and once we do that then they will complete their permit process and we will be able to complete the fence and the gates, so that’s what this item is to allow us to sign this document with the Caddo Levee District. A motion to give authorization was made by Commissioner Watkins and seconded by Commissioner Pannell. Commissioner Murphy said it’s been moved and seconded that we authorize the Caddo Levee District to fix the gate. Any discussion? Hearing none, he said all in favor, please say “Aye”. Opposed, “Nay”. It passed unanimously. AYES: Commissioners:  Thomas F. Murphy, Lynn Austin, James Pannell, James D. Hall, and Steve

Watkins.    NAYS:  None      ABSENT:  Erica R. Bryant, Roy Griggs and Rick C. Prescott.ABSTAINING: None

Port Director’s Report: Mr. England said I will be attending a 3132 Public Meeting this evening where they’ll be discussing and presenting the findings from their continuing study of the Stage 1 process. We anticipate in the next six to eight weeks that they’ll be narrowing the focus down from four options, five if you include the No Build option, down to two options to include a third being the No Build option.

Just want to wish all of you a safe and Happy Thanksgiving next week. Please be careful and we wish you the best with your families.

Commissioner Murphy said is there anything else to bring before this Board before we adjourn.

Commissioner Pannell said just one thing, Capt. Murphy, I am looking at this article about the subcontractors you know filing and I know we’ve talked about this. But when a facility is built like Pratt and a couple of places where we are involved in it where the building is bought back from the Port, then all the liens have to be satisfied. You can’t move property. But when we’re in a situation like we have at Benteler, there has got to be something we can do to put into the language beforehand that some money is put somewhere where those liens have to be satisfied because a lien is no good if nobody is transferring the property. And these people are just stuck out there at this point and it’s not good enough for the owner to say I paid the contractor. We’re sitting here talking about insurance that we’re trying to make sure that we’re protected when someone comes on the property, but there has to be some protection for these people who come out to this Port, and even though they’re not working for the Port, they’re out here and it’s being done on Port property. This is bad to see something like this but it’s even worse. These are small businesses and with the amount of money that’s owed to some of these people, that is getting close to putting people out of business. I don’t know what

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 30

can be done, Mr. Malone, but I would like for somebody to study that and see if there’s any way some language could be put into our contract with the owner. And I know that may be far fetched that when this project is over, all liens will be satisfied. And if that means, only has to hold money from that contractor until all liens are signed, that’s not normal. You can’t do the job the City of Shreveport here and they’ don’t have liens on it. You don’t pay people without a lien and how this is happening, I have no idea. But I just don’t want to be in a situation where this is happening to people and we at the Port correctly say it’s not our issue—it’s not our problem. We’re correct when we say that, but it’s got to be something else we can look at. If we can’t do anything, we can’t. But I will be satisfied when somebody tells me there’s no way we can do anything. I have not heard that, maybe because the question hasn’t been asked or maybe somebody said that if y’all can tell me now there is nothing that can be done. I guess I’m good, but this is just not right. Thank you. Commissioner Murphy said thank you, Commissioner Pannell.

Adjournment:  Commissioner Murphy said anyone else. Have a good Thanksgiving and adjourned the meeting at approximately 4:50 p.m. Respectfully submitted,

Commissioner Rick C. PrescottSecretary-Treasurer

December Meeting Notices!!

Next Regularly Scheduled Meeting:  Thursday, January 21, 2016, 4:30 p.m.Board Room, 6000 Doug Attaway Blvd., Shreveport, LA 71115

            Marketing and Operations Committee Meetings, Monday, January 11, 2016, 12 Noon6000 Doug Attaway Blvd., Shreveport, LA 71115

     P:\Documents\WPDOCS\2015\CBPC\Minutes\September 17, 2015 Regular Board Meeting Minutes.i21.docx

Caddo-Bossier Port Commission - MinutesNovember 19, 2015Page 31