THE PUNJAB EMPLOYEES SOCIAL SECURITY … · 2019. 6. 14. · Page 2 of 58 THE PUNJAB EMPLOYEES SOCIAL SECURITY HOSPITAL, I-12, ISLAMABAD TENDER FOR SUPPLY OF SMALL MEDICAL APPLIANCES

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THE PUNJAB EMPLOYEES SOCIAL SECURITY HOSPITAL,ISLAMABAD

AN ATTACHED DEPARTMENT OF GOVERNMENT OF THE PUNJAB

BIDDING DOCUMENTS FOR SUPPLY OF SMALL

MEDICAL APPLIANCES (SURGICAL, DISPOSABLE)i.e. Dental, Orthopedics Implants

etc.

Page 2 of 58

THE PUNJAB EMPLOYEES SOCIAL SECURITY HOSPITAL, I-12, ISLAMABAD

TENDER FOR SUPPLY OF SMALL MEDICAL APPLIANCES (SURGICAL,

DISPOSABLE) i.e. Dental,Orthopedic Implants etc. for the year 2019-2020

Cost Rs. 1000/-NON REFUNDABLE DUE DATE: ____________

1. Name of Bidder/Firm ----------------------------------------------------------------- 2. Name of authorized representative ______________________________________

3 Address ______________________________________

______________________________________

4. National Identity Card ______________________________________

(Please attach attested copy)

4. Telephone Number ______________________________________

5. Tender Purchased Receipt ______________________________________

Number and dated

6. Deposit at call No ______________________________________

7. Amount of Deposit at call ______________________________________

8. Name of Bank and Branch ______________________________________

9. National/Sales Tax Reg. No. ______________________________________

Certified that the terms of the tender noted carefully. In case of award of contract,

Our firm shall comply with these terms and conditions.

Signature of Bidder: _______________

Dated: __________________________

Stamp: __________________________

(For Office use only)

Received Rs. 1000/- vide F-6 No. __________________ Dated_____________

Dispatch No._______________________________ Dated_________________

Signature of Dispatch Clerk: _________________________________________

Signature of Officer: _______________________________________________

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THE PUNJAB EMPLOYEES' SOCIAL SECURITY HOSPITAL, I-12, ISLAMABAD

TENDER FEE: Rs. 1000/- (Non-refundable) LAST DATEOFRECEIPT: 03.07.2019 (09:00AM) DATE OFOPENING: 03.07.2019 (10:00AM) DATE OFFINANCIALBIDOPENING: 29.07.2019 (10:00AM) Contract Period. 01- Year after issuance

Of Award list

Bid Security: 2% of estimated price in shape

of CDR in favor of Medical Superintendent PESSI Hospital Islamabad.

SUBJECT: -TERMS & CONDITIONS REGARDINGSUPPLY OF SMALL MEDICAL APPLIANCES (SURGICAL, DISPOSABLE) i.e. Dental,Orthopedic Implants etc.

Technical specifications for Supply of SMALL MEDICAL APPLIANCES

(SURGICAL, DISPOSABLE) i.e. Dental,Orthopedic Implants etc. Instructions to the bidders, Terms and Conditions of contract & schedule of requirements are detailed in the bidding document available at PPRA Web Site, www.ppra.punjab.gop.pk & PESSI Website, www.pessi.gop.pk.

NO.SSR/Hospital/Tender/__________________ Dated Islamabad, the 2019 M/s. ____________________________________________________________ ____________________________________________________________

MEDICAL SUPERINTENDENT

http://www.pessi.gop.pk/

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SCHEDULE OF REQUIREMENT Technical Bid

S.N Name of Item Specification Companies Packing &

Specification& Company

Remarks & Signature

of Concern Technical Member

Anesthesia

1 Oropharyngeal Air way

All Sizes Procare/Equivale

nt

2 Butter Fly Needle

All Gauges JMSEquivalent

3

I.V Cannula with wings & Injection ports. Registered by Ministry of Health

14,16,18,20,22 gauges

AdvantaB BraunEquivalent

4


24 gauges B Braun

equivalent

5 NG Tubes All sizes Covidien dover

equivalent

6 Rebreathing Bag

0.5,1,2,2.5,3,4,5 Liter

Intersurgical Equivalent

7 Suction Catheter

All Sizes FlexicareEquivale

nt

8 Suction Tube

Disposable China Equivalent

9 3-Ways Stop Cock

All Size China Equivalent

10 Spinal Needle (cutting)

All Sizes SpinomexEquival

ent

11 Spinal Needle (pencil point)

All Sizes B.D/ Equivalent

12 ETT with cuffed (Red Rubber)

All Sizes UK/ Equivalent

13 ETT without Cuffed (Red Rubber)


14 ETT with Cuffed (Disposable)

All Sizes Flexicare/ Equivalent

15 ETT without Cuffed (Disposable)

All Sizes Flexicare/Intersurgical/ Equivalent

16 Face Masks Anesthesia (Black Rubber)


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17 I.V Chamber Registered by DRAP

100ml Unison /

Equivalent

18 Steri Gauges for auto clave

Strip KMN,3M/ Equivalent

19 Auto Clave Tape

Roll 3M/ Equivalent

20 Anesthesia Filter (Plain)

Intersurgical, or

Flexicare Equivalent

21 Elbow Connection for E.T.T

UK Equivalent

22

Tracachostmy Tube (Auto Cleavable) with cuff

All Sizes UK Equivalent

S.N NAME OF ITEM Specification Companies Packing &


Remarks & Signature


23 Anesthesia Circuit

FlexicareIntersurgicalEquivalent

24 Closed breathing circuit

FlexicareIntersurgical Equivalent

25 Bain Circuit

All Size FlexicareIntersurgical Equivalent

26 Laryngeal Mask Anesthesia (LMA)

All Size

Ningbo Luke Medical Devices

Co LTD Equivalent

27 Disposable Tracheostomy Tube without cuffed

All Sizes


Co LTD Equivalent

28 Disposable Tracheostomy Tube with cuff

All Sizes


Co LTD Equivalent

29 Dial-A-flow

All Size HTT Co

Equivalent

30 Instrument disinfectant solution

2 Ltr AntisepticaAtco

Equivalent

31 Surface disinfectant solution


Equivalent

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32 Hand Disinfectant Solution

1000ML AntisepticaAtco

Equivalent

33 Ambo Bag

All Size Flexicare,Intersurgical Equivalent

34 Epidural Set with spinal pencil point needle

16G,18G,27G


Co Ltd Equivalent

35 Epidural Set without pencil point spinal needle

16G,18G,27G


Co Ltd Equivalent

36 Epidural Catheter with filter only

16G,18G, Ningbo Luke

Medical Devices Co Ltd Equivalent

37 Insulated Needle for Nerve Block

All Size B.Braun

Equivalent

38 Cord Clamp

Disposable Plasti Med Equivalent

39

B.P cuff With Blader for Cardiac Monitor

Original Yamasu

Japan Equivalent

40 Stimuplex A,30o,

22Gx2 0.70x50mm

21Gx4 0.80x100mm

B Braun equivalent



Remarks & Signature


41 Oxygen Nasal Cannula

China Equivalent

42 Ultra sound Gel

(Imported) (Imported) 5Ltr

43 Ultra sound Gel

Local Local Best

Quality 5Ltr

44

Ultrasound paper U PP 110 HG Type V High glossy Original

110 x 18m Sony Equivalent

45 Ultrasound paper Type I(Normal) UPP-110S

110x18m Sony Equivalent

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110mmx20m Original

46 Ultrasound Paper

K-61 B-65 HM Mitsubishi Equivalent

47 ECG Roll 50mm x 30

mm China Equivalent

48 ECG Roll

A4 Size China Equivalent

49 ECG Roll

63x30 China Equivalent

50 ECG Electrode Chest


51 CTG Thermal Paper for CTG Machine

Basmed

Equivalent

52 Lumbo Sacral Corset

All Sizes MAMA

Equivalent

53 BP Watch

Original Yamasu

Japan Equivalent

54 BP Bulb

Original Yamasu

Japan Equivalent

55 BP Cuff with Bladder

Original Yamasu Japan Equivalent

56 Cellona Cotton


57 Oxygen Mask with Tube

Small, Large Flexicare

Equivalent

58 Mercury

Kg China Equivalent

59 Mini Spike with Filter for IV Infusion

B

BraunEquivalent

60 Pressure Tube for Infusion Pump

China/Equivalent

61 Non-woven fabric dressing roll

10cmx10m Advent oxymax

equivalent

62 Grumets Ventilation

Tube (for use in ear)

SN Name of Item Specification Companies Packing &


Remarks & Signature

of Concern

Page 8 of 58

Technical Member

63 Shanz’s Nasal Splint For use in

Nasal Surgery

64 Merocele (Nasal Packing)

For use in Nasal Surgery

65 Electric Cautery Lead (Three Pin)

Local Equivalent

66 Electric Cautery Lead (Single Pin)

Local Equivalent

67 DCR Tube

All Size NIL

68 B.P Apparatus (mercury)


69 Stethoscope

China Equivalent

70 I/V Set Registered by DRAP

Disposable Medi Set

Equivalent

71 Apron Plastic OT


72 Paper Tape 1" Adventa health

Equivalent


Equivalent


Equivalent

75 Opsite Dressing

All Size BSN Equivalent

76 Tongue Depressor Disposable

Pkt of 100 China Equivalent

77 Syringe Cutter (Complete Stainless Steel)

Local Best Quality

Pak Made Equivalent

78 Vaseline Pure

Kg Local Equivalent

79 Disposable Abdominal Sponges

All Size Local Equivalent

80 Suspensory Belt


81 Barium Sulphate

China Equivalent

82 EB Cannula Endometrial Biopsy

All Size NIL

83 MVA Kit Adopter with 8 Cannulas

Imported

Equivalent

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84 Face Masks Disposable Pkt of 50 China Best

Quality Equivalent

85 Hydrogen Peroxide

450ml Spectrum Equivalent

86 Liquid Paraffin

400ml Local Equivalent

87 TencherBenzoic

450ml China Equivalent



Remarks & Signature


88 Skin Traction

Small, Large Blue Bird

Equivalent

89 Shoulder sling All Size Gulsons

Equivalent

90

Disposable Surgical Kit for Hepatitis B and C + VE

Complete Kit China Local Equivalent

91 Cervical Collar Soft

All Sizes Blue Bird

Equivalent

92 Cervical Collar Hard

All Sizes Blue Bird

Equivalent

93 Stoma Adhesive Paste

96Convatec E97quivalent

94 Spring wound drainage system 400ml with 16FR Trocar

All Sizes


Co LTD Equivalent

95

Chest Bottles with Tube under Seal Water with Set

Pro Care/Med-3/

Equivalent

96 Colostomy Bag with Wafer & Clip

All Size Convatec Equivalent

97 Colostomy Belt

All Sizes Convatec Equivalent

98 Duederm Gel

Convatec Equivalent

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99 Examination Gloves (Unsterilized)

Disposable Latex All Sizes

Box of 100

Safty Malaysia/ Equivalent

100 Surgical Gloves Sterilized

Disposable latex

All Size

Maxitex/comfeel Equivalent

101 Ortho Gloves Sterilized Disposable

Latex All Size

Maxitex Duplex/ Equivalent

102 Mesh Polypropylene

Size 6/11

15/15 30/30

KolisutSietka Mesh/ Equivalent

103 Mepore dressing

All Size Advanta / Equivalent

104 Ted Stocking

All Sizes (Pair) Sanyleg Italy/

X-Med/Equivalent

105 Liga Clips All Size Welfare UK,

Genicon USA/ Equivalent

106 Sprit AmmoniaAromatic

400ml Local/ Equivalent



Remarks & Signature


107 Endoclinch/Fenestrated Grasper for (Laparoscope)

5mm x 330mm Genicon USA/

Equivalent

108 Maxi grip Fenestrated Grasper for (Laparoscope)

5mm Length 330mm

teeth/ratchet


109 Maryland Dissector for (Laparoscope)

5mm,Length Genicon USA/

Equivalent

110 A traumaticFenestrated Grasper for (Laparoscope)

5mm,Length 330mm

(Disposable)


111 Babcock Grasper for (Laparoscope)

5mm,Length 330mm

(Tooth) with ratchet

(Disposable)

Genicon USA / Equivalent

112 Laparoscopic Needle 5mm,Length Healthicon UK /

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holder cvd/str (Reusable)

300mm Equivalent

113 ABG Machine Kits &GasCylinder

114 Liga Clip Applicator Laparoscope Applicator

10mm,Single Action,

(Reusable) size Small,Medium,Medium/large,Larg

e

Genicon USA Johnson & Johnson/

Equivalent

115 Surgitie ligating loop laproscopic

5mmdisposable Johnson&Johnso

n equivalent

116 Hemorrhoid ALRubber band

Johnson & Johnson/

Equivalent

117 LigasureLaparoscopic Maryland Vessel Sealant

5mm Johnson &

Johnson/USA/ Equivalent

118 LigasureVessel Sealant for Thyroid Surgery

Johnson & Johnson/USA/

Equivalent

119

LigasureVessel Sealant for open surgery


Equivalent

120 LaparoscopicTelescope 0 degree


Equivalent

121

Ligasurevessel Sealant laparoscopic disposable 5mm

122 Specimen Retrieval Bag simple

Ganicon USA/

Equivalent

123 Surgical Blades

All Sizes Feather/ B.Braun/

Equivalent

124 Catgut

All Sizes Johnson & Johnson/

Equivalent



Remarks & Signature


125 Black Silk All Sizes Johnson &

Page 12 of 58

Johnson/ Equivalent

126 Proline All Sizes

Ethicon/ Equivalent

127 Vicryl All Sizes Ethicon/

Equivalent

128 L hook

5mm Healthicon UK /

Equivalent

129 DueDerm Dressing

Convatec/ Equivalent/

130 Optical Trocar

10mm Genicon USA/

Equivalent

Urology

131 C.V.P Line

All Size Arrow/ Equivalent

132 A.V. fistula Set For micro surgery

133 Folly’s Catheter 2-ways All sizes Covidien

Dover/ Equivalent

134 Folly’s Catheter 2-ways (Silicon)

All sizes China Medi/ Equivalent

135 Folly’s Catheter 3-ways All sizes China Classic/

Equivalent

136 Folly’s Catheter 3-ways(Silicon)

All Sizes China /

Equivalent

137 Nalton Drain Catheter

All Sizes China/ Equivalent

138 Urine Bag

2000cc Urobage/YMS/

Equivalent

139 Uretic Catheter 6F open/close tip Cloplast / Equivalent

140 D.J. Stent with guide wire

All Size Marflow/

Equivalent

141 Cutting Loops (Single stem)

All No Karl Storz / Equivalent

142 Cutting Loops (Double stem)


143 Catheter Mount

144 Simple Nephrostomy Tube

Bard/ Equivalent

145 Gastrostomy Peg Tube Bard/ Equivalent

Page 13 of 58

146 Optical Urethrotomy Set

147 Litho Punch

148 Cold knife (Single Stem)

Karl Storz / Equivalent



Remarks & Signature


149

Cold knife (Double Stem)


150 PCN Set

Bard Equivalent

151 Supra Pubic Catheter set

All size Bard/ Equivalent

152 Monopty Gun


153 Colin Knife

Karlstorz Karl Storz / Equivalent

154 True Cut Biopsy Needle

Imported / Equivalent

155 Sure Cut Liver Biopsy Needle


156 Urocut Liver Biopsy Needle

All Sizes Imported / Equivalent

157 Spring Loading Biopsy Needle

All Sizes Vegio Italy/ Equivalent

158 Ingram Supra Pubic Catheter with Trocar

Bard/ Equivalent

159 Sponges Stone

All Size Spongel/

Equivalent

160 Skin Stapler

All Size Halthicon UK/

Equivalent

161 Skin Staple Remover


Equivalent

162 Scalar with tips

Page 14 of 58

163 Hand Piece spray

164 Files (M.I.T.I) (08 to 10mm) (15 to 40mm)

( H & K)

Dident/ Equivalent

165 Burs

Dident/

Equivalent

166 Glass Inomer (Cement)

GE Japan /Equivalent

167 Zinc phosphate Cement

Asia Japan /Equivalent

168 Cavite

169 Pulperyl

Septodent/ Equivalent

170 Cresophene


171 Sodium Hypocloride



Remarks & Signature


172 Non Setting Calcium Hydroxide

173 EDTA (Liquid)

174 Endomethacin

Powder Septodent/ Equivalent

175 Endomethacin

Liquid Septodent/ Equivalent

176 Paper Point + G.P Point

Dident/ Equivalent

177 Inj. Lignocaine Plain

2ml Cartridge Korea/ Equivalent

178 Inj.Lignocaine With Adrenaline

2ml Cartridge Korea /

Equivalent

Page 15 of 58

179 Lignocaine Spray

Korea/ Equivalent

180 Lignocaine With adrenaline Spray

Korea/ Equivalent

181 Dental X-rays Film (Instant)

Yestar/China/ Equivalent

182 Disposable Needle

Dental Korea/ Equivalent

183 Setting Calcium Hydroxide

184 Alvegyl


185 AcosedEndoterra with Disinfectant spray

Acto/ Equivalent

186 Composite filling

187 Barrier Film

188 Endopost Kit

189 Suction tip Disposable

190 Slow Speed hand Piece

191 Pulpotec

ProduitsDentaries SA/ Equivalent

192 Zinc Oxide Eugenol

193 Disposable Napkins

Orthopedic Implants

Sn Name of Item Specification Packing &

Specification & Company

Remarks & Signature


194

Austin-More Prosthesis/Thompson Prosthesis

Local/ Equivalent

195 4.5mm DCPs Narrow

All Holes Local/ Equivalent

Page 16 of 58

196 4.5mm DCPs Broad


197 3.5mm Small Fragment DCP

All Hloes Local/ Equivalent

198 1/3 Tubular Plates

All Holes Irene China/ Equivalent

199 3.5mm Cortical Screw Small

Fragment Standard

Irene China/ Equivalent

200 4.5mm Cortical Screw All Size Irene China

Local/ Equivalent

201 6.5mm Cancellous Screw

Irene China / Equivalent





204 Washer

Local/ Equivalent

205 K-Wire

Local/ Equivalent

206 K-Nail

All Size Local/ Equivalent

207 T-Butters plates small Fragment


208 T-Butters plates small Standard


209 Condylar Blade Plate 95

All Size Local /Equivalent

210 Dynamic hip Screw with plates

All Size Irene China / Equivalent

211 Bone Cement

Biomet USA/ Equivalent

212 Total Hip Replacement Cemented

Non Cemented Irene China/ Equivalent

213 Total Hip Replacement

Non- " Irene China/ Equivalent

214 Total Knee Replacement

AK Medi/

Equivalent

215 Denham/Steinman pins

Local/ Equivalent

216 External Fixator-Tubular AO Type

Local/ Equivalent

217 Ilizirov leg lengthening Fixator

Local/ Equivalent

Page 17 of 58

218 Naseer-Arwais (NA) leg Lengthening Fixator

Local/ Equivalent

219 Drill Bits

Local Equivalent



Remarks & Signature


220 Y-Plates

All Size Irene China/ Equivalent

221 Ace tabular Cage

With Screw Pakistan Made

/Eq uivalent

222 Spoon Plate

223 Undreamed Tibial Nail


224 Interlocking Nail Femur, Tibial Humeral

All Size Local / Equivalent

225 Interlocking Nail Femur, Tibial Humeral (Titanium)


226 Interlocking Nail Femur, Tibial Humeral (Stainless Steel)


227 Cannulated Screws


228 Cannulated Screws (Stainless Steel)


229 Cannulated Drill Bits

All Size Local/Equivalent

230 Dynamic Condylar Screw with Plates


231 Clover Leaf Plate

232 Condylar Support plate (Left/Right)

Local/ Equivalent

233 Hip Arthrodesis plate

234 Locking DC Plates Upper limb/lower limb

Local/ Equivalent

235 Locking Cortical Screws


236 Locking Cortical Screws (Titanium)


237 Knowles Pins

Local/ Equivalent

Page 18 of 58

238 Bi-polar Hip Prosthesis


239 2.5mm Small Fragment Plates

4 to 10 Holes Local/ Equivalent

240 2.5 mm Cortical Screw

Local/ Equivalent

241 Flexible Intra-Medullary Nails/Enders Nail

Stainless Steel,

TITANIUM / Equivalent

242 Malleolar Screw

Local/ Equivalent

243 Cervical Lateral Mass Screw + Rods

244

TranspedicularScrew+Rods (Cervical/thoracic/lambar)



Remarks & Signature


245 Retrograde Nail Femur


246 Headless Screw

Local/ Equivalent

247 Custom made THR/TKR

All Sizes

248 Orthofix Fixator

249 Titanium Voctetral Cage

250 Marceline Suture


252 Traction Weight 5kg Each

Local/ Equivalent

253 Wrist with Palm Support

All Sizes Local/ Equivalent

254 Knee Support


255 Ankle, Elbow Support


Page 19 of 58

ENT

256 SILVER NITRATE FOR

CAUTERY PURPOSE

257 Hearing aid

258 Otoscope ZIESTER

EQUIVALENT

Name of Bidder : ___________

(Sign, & Stamp): ____________

Please furnish satisfactory Performance Certificate from End

User(Surgical and Allied, Anesthetist,)

Instructions to Bidders (ITB)

General Instructions: 1. Content of Bidding Document

1.1 The Supplies required, bidding procedures, and Contract terms are prescribed in the bidding documents. In addition to the Invitation for Bids, the bidding documents include: (a) Instructions to Bidders (ITB);

(b) Terms and Conditions of Contract;

(c) Schedule of Requirements;

(d) Contract Form;

(e) Manufacturer’s Authorization Form;

(f) Bid Form; and (g) Price Schedule.

(h) Technical Specifications; 1.2 The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents. Failure to furnish all information required by the bidding documents or to submit a bid not substantially responsive to the bidding documents in every respect shall be at the Bidder’s risk and may result in the rejection of its bid. 2. Source of Funds

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2.1 The Punjab Employees Social Security Hospital Islamabad has allocated funds FOR SUPPLY OF SMALL MEDICAL APPLIANCES (SURGICAL, DISPOSABLE) i.e. Dental,Orthopedic Implants etc.under the relevant head of Account during the financial year 2019-20 (herein referred to as the “Procuring Agency”). 3. Eligible Bidders 3.1 This Invitation for Bids is open to all original Manufacturers/authorized Sole Agents of Local/Foreign Principals in Pakistan for such type of Supplies. 3.2 The bidder must possess valid authorization from the Local/Foreign Principal / Manufacturer and in case of Manufacturer; they should have a documentary proof to the effect that they are the original Manufacturer of the required items. 3.3 Bidders should not be under a declaration of ineligibility for corrupt and fraudulent practices issued by any Government (Federal, Provincial), PESSI, a local body or a public sector organization. 3.4 Any offer not received as per terms and conditions of the Bidding documents is liable to be ignored. No offer shall be considered if:-

i. Received without earnest money from any firm.

ii. It is received after the time and date fixed for its receipt.

iii. The tender is unsigned

iv. The offer is ambiguous.

v. The offer is conditional.

vi. The offer is from a firm, black listed, suspended or removed from the approved list.

vii. The offer is received by telegram/fax.

viii. Offer received with shorter validity than required in the tender enquiry.

ix. The offer is for store not conforming to specification indicated in the tender enquiry. No counter offer will be accepted. 4. Eligible Supplies and Services 4.1 All Supplies and related services to be supplied under the contract shall have their origin in eligible source Countries and all expenditures made under the contract shall be limited to such Supplies and services. 4.2 For the purpose of this clause, (a) the term “Supplies” includes any Supplies that are

the subject of this Invitation for Bids and (b) the term “Services” includes related

services such as transportation, insurance, after sale service, spare Supplies

availability, etc. For purposes of this clause, “origin” means the place where the

Supplies are mined, grown, or produced, or the place from which the related services

are supplied. Supplies are produced when, through manufacturing or processing, or

substantial and major assembly of components, a commercially recognized product is

produced that is substantially different in basic characteristics or in purpose or utility

from its components.

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5. Cost of Bidding 5.1 The Bidder shall bear all costs associated with the preparation and submission of its bid, and the Procuring Agency shall in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process. 6. Clarification of Bidding Documents 6.1 A prospective Bidder requiring any clarification of the bidding documents may notify the Procuring Agency in writing at the Procuring Agency’s address indicated in the Invitation for Bids. The Procuring Agency shall respond in writing to any request for

clarification of the bidding documents, which it receives not later than Seven(07) daysprior to the deadline for the submission of bids prescribed in the Invitation for

Bids. Written copies of the Procuring Agency’s response (including an explanation of the query but without identifying the source of inquiry) shall be sent to all prospective Bidders that have received the bidding documents. 7. Amendment of Bidding Documents 7.1 At any time prior to the deadline for submission of bids, the Procuring Agency, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, may modify the bidding documents by amendment. 7.2 All prospective Bidders that have received the bidding documents shall be notified of the amendment in writing or by cable or by phone, and shall be binding on them. 7.3 In order to allow prospective Bidders reasonable time in which to take the amendment into account in preparing their bids, the Procuring Agency, at its discretion, may extend the deadline for the submission of bids. Amendment notice to that effect shall be communicated in the same manner as the original invitation to bid. 8. Qualification and Disqualification of Bidders 8.1 In the absence of prequalification, the Procuring Agency shall determine to its satisfaction whether the Bidder that is selected as having submitted the lowest evaluated responsive bid is qualified to perform the Contract satisfactorily, in accordance with the evaluation criteria. 8.2 The determination shall take into account the Bidder’s financial, technical, and production capabilities. It shall be based upon an examination of the documentary evidence of the Bidder’s qualifications submitted by the Bidder, pursuant to evaluation criteria as well as such other information as the Procuring Agency deems necessary and appropriate. 8.3 An affirmative determination shall be a pre-requisite for Award of the Contract to the Bidder. A negative determination shall result in rejection of the Bidder’s bid, in which event the Procuring Agency shall proceed to the next lowest evaluated bid to make a similar determination of that Bidder’s capabilities to perform satisfactorily. 8.4 The Procuring Agency, at any stage of the procurement proceedings, having credible reasons for or prima facie evidence of any defect in Supplier’s capacities, may require the Suppliers to provide information concerning their professional, technical, financial, legal or managerial competence.

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8.5 The Procuring Agency shall disqualify a Bidder if it finds, at any time, that the information submitted by him concerning his qualification as Supplier was false and materially inaccurate or incomplete. 8.6 Bidders that are found to consistently fail to provide satisfactory performances or are found to be indulging in corrupt or fraudulent practices shall be black listed. 9. Corrupt or Fraudulent Practices 9.1 The Procuring Agency requires that all Bidders/ Suppliers/ Contractors observe the highest standard of ethics during the procurement and execution of such Contracts. In pursuance of this policy, the Procuring Agency: a. defines, for the purposes of this provision, the terms set forth below as follows: I. “corrupt practice” means the offering, giving, receiving or soliciting of anything of Value to influence the action of a public official in the procurement process or in Contract execution; and II. “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a Contract to the detriment of the Procuring Agency, and includes collusive practice among Bidders (prior to or after bid Submission) designed to establish bid prices at artificial non-competitive levels and To deprive the Procuring Agency of the benefits of free and open competition; b. shall reject a proposal for Award if it determines that the Bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the Contract in question; shall declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a Contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing, a Contract. Preparation of Bids 10. Language of Bid 10.1 The bid prepared by the Bidder, as well as all correspondence and documents relating to the bid exchanged by the Bidder and the Procuring Agency shall be written in English. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages in English, in which case, for purposes of interpretation of the Bid, the translation shall govern. 11. Documents Comprising the Bid 11.1 The bid prepared by the Bidder shall comprise the following components: (a) A Bid Form and Price Schedule completed in accordance with instructions to the bidder (to be submitted along with financial proposal);

(b) Documentary evidence established in accordance with instruction to the bidder. That the Bidder is eligible to bid and is qualified to perform the Contract if its bid is accepted;

(c) Documentary evidence established in accordance with instruction to the bidder that the Supplies to be supplied by the Bidder are eligible Supplies and conform to the bidding documents.

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12. Bid Form and Price Schedule 12.1 The Bidder shall complete the Bid Form and an appropriate Price Schedule furnished in the bidding documents indicating the Supplies to be supplied, a brief description of the Supplies, specifications, taxes, quantity, and prices. 13. Bid Prices 13.1 The Bidder shall indicate on the Price Schedule the unit prices and total bid price of the Supplies, it proposes to supply under the Contract. 13.2 Form for Price Schedule is to be filled in very carefully, and should be typed. Any alteration/ correction must be initialed. Every page is to be signed and stamped at the bottom. Serial number/ bid number of the quoted item may be marked or highlighted with red/yellow marker. 13.3 The Bidder should quote the prices of Supplies according to the technical specifications. The specifications of Supplies, different from the demand of enquiry, shall straightway be rejected. 13.4 The Bidder is required to offer competitive price. All prices must include relevant taxes and duties, where applicable. If there is no mention of taxes, the offered/ quoted price shall be considered as inclusive of all prevailing taxes/duties. The benefit of exemption from or reduction in the GST or other taxes shall be passed on to the Procuring Agency. 13.5 Prices offered should be for the entire quantity demanded; partial quantity offers shall straightaway be rejected. Conditional offer shall also be considered as non-responsive Bidder. 13.6 While tendering your quotation, the present trend/ inflation in the rate of Supplies and services in the market should be kept in mind. No request for increase in price due to market fluctuation in the cost of Supplies and services shall be entertained after the bid has been submitted. 14. Bid Currencies 14.1 Prices shall be quoted in Pak Rupees in case of free delivery basis (FOR). 15. Documents Establishing Bidder’s Eligibility and Qualification 15.1 The Bidder shall furnish, as part of its technical bid, documents establishing the Bidder’s eligibility to bid and its qualifications to perform the Contract if its bid is accepted. 15.2 The documentary evidence of the Bidder’s eligibility to bid shall establish to the Procuring Agency’s satisfaction that the Bidder, at the time of submission of its bid, is an eligible as defined under instruction to the bidder. 15.3 The documentary evidence to be submitted in the Technical Proposal for the purposes of qualification and technical evaluation shall include:

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(a) The Supplier/ agent shall have to produce letter of authorization from Manufacturer and in case of Manufacturer, documentary proof to the effect that they are the original Manufacturer of the required Supplies shall be provided.

(b) National Tax Number (NTN) and General Sales Tax Number (if applicable) with documentary proof shall have to be provided by each Bidder in the tender.

(c) The Bidder/ Manufacturer shall submit an affidavit on legal stamp paper of Rs. 100/- that their firm has not been blacklisted in the past on any ground by any Government (Federal, Provincial), PESSI a local body or a public sector organization. On account of submission of false statement the Bidder shall be disqualified forthwith and subsequently black listed.

(d) The Bidder should have minimum two years or more experience in the market, as specified for relevant equipment which will be counted from the date of Authorized Letter of Principal/Local Manufacturer. Similarly it is mandatory that the item to be quoted by the Bidder/ Manufacturer should have already been used in different public/ private Institution/ hospitals. Documentary proof shall have to be provided in this regard.

(e) The Bidder is required to provide with the technical proposal the name of item(s), tender number and serial number in the exact manner as quoted in the financial proposals.

(f) The Bidder must indicate the country of origin of the Supplies, capacity of production of the firm (in case of manufacturer), its financial status, necessary assurance of quality production, Certificate(s) for conformity with International standards of Quality (original or attested certification) and list of qualified (attested degrees or certification) technical persons along with qualification and trainings

(g) In case of non-local manufacturers the list of Countries in which the specific product is available and is in use. Information to be duly certified by the appropriate Punjab Chapter of the Chamber of Commerce.

(h) The Bidder shall provide firms balance sheet, latest tax paid, audit inspection report (if undertaken) and at least one year bank statement.

(i) The Bidder shall provide total list of products it supplies in the market. The Bidder shall also supply attested copy of the first invoice for the specific product for which bidding is being undertaken. The Bidder shall also be responsible for providing up to date and authentic contact details of both private and public hospitals to which it has supplied over the last two years. Bidder shall also provide supply order details over last one (01) year with complete and up to date details of its distribution sub-offices or/and representatives 16. Documents Establishing Supplies’ Eligibility and Conformity to Bidding Documents. 16.1 Pursuant instruction to the Bidder shall furnish along with technical proposal, as part of its bid, documents establishing the eligibility and conformity to the bidding documents of all Supplies, which the Bidder proposes to supply under the Contract.

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16.2Submission of sample (where demanded): If so required by the technical committee, to be recorded in writing, the bidder shall provide a sample or demonstration as the case may be. 17. Bid Security 17.1 Bid Security in the form of 2% of estimated amount will have to be deposited in the form of call deposit and in case the offer is withdrawn, amended or revised during the validity period of the offer, the bid security is liable to be forfeited.

18. Bid Validity 18.1 Bids shall remain valid for a period of ninety (90) days after opening of Technical Bid prescribed by the Procuring Agency. A bid valid for a shorter period shall be rejected by the Procuring Agency as non-responsive. 18.2 The Procuring Agency shall ordinarily be under an obligation to process and evaluate the bid within the stipulated bid validity period. However, under exceptional circumstances and for reasons 18.3 Bidders who, (a) Agree to the Procuring Agency’s request for extension of bid validity period shall not be permitted to change the substance of their bids; and

(b) Do not agree to an extension of the bid validity period shall be allowed to withdraw their bids, if any.

Submission of Bids 19. Format and Signing of Bid 19.1 The bid shall be typed and shall be signed by the Bidder or a person or persons duly authorized to bind the Bidder to the Contract. The person or persons signing the bid shall initial all pages of the bid. 19.2 Any interlineations, erasures, or overwriting shall be valid only if they are initialed by the person or persons signing the bid. 19.3 All biding documents to be duly attested (signed and stamped) by the authorized person of company. 20. Sealing and Marking of Bids 20.1 The envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters to avoid confusion. The envelopes shall then be sealed in an outer envelope. 20.2 The inner and outer envelopes shall: a) Be addressed to the Procuring Agency at the address given in the Invitation for Bids; and

b) Bear the Institution/Hospital name and number indicated in the Invitation for Bids, and shall be inscribed by the following sentence: “DO NOT OPEN BEFORE,” to be completed with the time and the date specified in the invitation for Bid.

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20.3 The inner envelopes shall also indicate the name and address of the Bidder to enable the bid to be returned unopened in case it is declared as non-responsive or late. 20.4 If the outer as well as inner envelope is not sealed and marked properly, the Procuring Agency shall assume no responsibility for the bid’s misplacement or premature opening. 21. Deadline for Submission of Bids 21.1 Bids must be submitted by the Bidder and received by the Procuring Agency at the address specified Instruction to the bidder not later than the time and date specified in the Invitation for Bids. 21.2 The Procuring Agency may, at its discretion, extend this deadline for the submission of bids by amending the bidding documents in accordance with Instruction to the bidder in which case all rights and obligations of the Procuring Agency and Bidders previously subject to the deadline shall thereafter be subject to the deadline as extended. 22. Late Bid 22.1 Any bid received by the Procuring Agency after the deadline for submission of bids prescribed by the Procuring Agency pursuant to Instruction to the bidder shall be rejected and returned unopened to the Bidder. 23. Withdrawal of Bids 23.1 The Bidder may withdraw its bid prior to the deadline specified in the invitation to bid. 23.2 No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of the period of bid validity specified in Instruction to the bidder Withdrawal of a bid during this interval will make the bidder eligible to be debarred for further procurements for a period as deem necessary by the Procuring Agency. The Bidding Procedure (under Punjab Procurement Rules 2014) 24. Single stage – two envelopes bidding procedure

24.1 Single stage – two envelopes bidding procedure shall be applied: The bid shall comprise a single package containing two separate envelopes. Each envelope shall contain separately the financial proposal and the technical proposal; the envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters to avoid confusion; Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened; The envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of Procuring Agency without being opened; The Procuring Agency shall evaluate the technical proposal, without reference to the price and reject any proposal which do not conform to the specified requirements; during the technical evaluation no amendments in the technical proposal shall be permitted;

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The financial proposals of bids shall be opened publicly at a time, date and venue to be announced and communicated to the Bidders in advance; After the evaluation and approval of the technical proposal the Procuring Agency shall at a time within the bid validity period, publicly open the financial proposals of the technically accepted bids only. The financial proposal of bids found technically non-responsive shall be returned un-opened to the respective Bidders; and The bid found to be the lowest evaluated bid shall be accepted. Opening and Evaluation of Bids 25. Opening of Bids by the Procuring Agency 25.1 The Procuring Agency shall initially open only the envelopes marked “TECHNICAL PROPOSAL” in the presence of Bidders’ representatives who choose to attend, at the time, on the date, and at the place specified in the Invitation for Bids. The Bidders’ representatives who are present shall sign the Attendance Sheet as evidence of their attendance. However, the envelope marked as “FINANCIAL PROPOSAL” shall remain unopened and shall be retained in safe custody of the Procuring Agency till completion of the evaluation process. 25.2 The Bidders’ names, item(s) for which they quoted their rate and such other details as the Procuring Agency, at its discretion, may consider appropriate, shall be announced at the opening of technical proposal. No bid shall be rejected at technical proposal/ bid opening, except for late bids, which shall be returned unopened to the Bidder pursuant to instruction to bidder. However, at the opening financial proposals (the date, time and venue would be announced later on), the bid prices, discounts (if any), and the presence or absence of requisite bid Security and such other details as the Procuring Agency, at its discretion, may consider appropriate, shall be announced. 25.3 The Procuring Agency shall prepare minutes of both the technical proposal as well as the financial proposal bid opening. 26. Clarification of Bids 26.1 During evaluation of the bids, the Procuring Agency may, at its discretion, ask the Bidder for a clarification of its bid. The request for clarification and the response shall be in writing, and no change in the prices or substance of the bid shall be sought, offered, or permitted. 27. Preliminary Examination 27.1 The Procuring Agency shall examine the bids to determine whether they are complete, whether any computational errors have been made (at the time of opening the financial proposal), whether required sureties have been furnished, whether the documents have been properly signed, and whether the bids are generally in order. 27.2 In the financial bids (at the time of opening the financial proposal) the arithmetical errors shall be rectified on the following basis. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the Bidders/Suppliers do not accept the correction of the errors, its bid shall be rejected. If there is a discrepancy between words and figures, the amount in words shall prevail.

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27.3 The Procuring Agency may waive any minor informality, nonconformity, or irregularity in a bid which does not constitute a material deviation (or changes the substance of the bid), provided such waiver does not prejudice or affect the relative ranking of any Bidder. 27.4 Prior to the detailed evaluation, pursuant instruction to the bidder the Procuring Agency shall determine the substantial responsiveness of each bid to the bidding documents. For purposes of these Clauses, a substantially responsive bid is one, which conforms to all the terms and conditions of the bidding documents without material deviations. Deviations from, or objections ofreservations to critical provisions shall be deemed to be a material deviation for technical proposals. The Procuring Agency’s determination of a bid’s responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. 27.5 If a bid is not substantially responsive, it shall be rejected by the Procuring Agency and may not subsequently be made responsive by the Bidder by correction of the nonconformity. 28. Evaluation and Comparison of Bids 28.1 The Procuring Agency shall evaluate and compare the bids, which have been determined to be substantially responsive, pursuant to instruction to bidder. 28.2 The Procuring Agency’s evaluation of technical proposal/ bid shall be on the basis of previous performances, test reports, inspection of plant/ factory/ premises, previous experience, financial soundness and such other details as already highlighted. However, the evaluation of financial proposal shall be on the basis of price inclusive of prevailing taxes and duties in pursuant to instruction to the bidder 28.3All bids shall be evaluated in accordance with the evaluation criteria instruction to the bidder and other terms and conditions set forth in these bidding documents. 28.4 In case of procurement on C&F/ CIP/ CIF basis; for the purpose of comparison of bids quoted in different currencies, the price shall be converted into Pak Rupees in pursuant to instruction to the bidder. The rate of exchange shall be the selling rate, prevailing on the date of opening of bids specified in the bidding documents, as notified by the State Bank of Pakistan/ National Bank of Pakistan on that day. 28.5 A bid once opened in accordance with the prescribed procedure shall be subject to only those rules, regulations and policies that are in force at the time of issue of notice for invitation of bids. 29. Evaluation Criteria 29.1 For the purposes of determining the lowest evaluated bid, facts other than price such as previous performances, previous experience, engineering/ technical capabilities, financial soundness and such other details as the Procuring Agency at its discretion, may consider appropriate shall be taken into consideration. The following evaluation factors/ criteria will be employed on technical proposals. The number of points allocated to each factor shall be specified in the Evaluation Report. Only bids securing minimum of 70% marks would be declared technically accepted.

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i) After technical evaluation is completed, the Procuring Agency shall notify the date, time and location for opening of the financial proposals. Bidders’ attendance at the opening of financial proposals is optional.

ii) Financial proposals shall be opened publicly in the presence of the bidders’ representatives who choose to attend. The name of the bidders and the technical score of the bidder shall be read aloud. The financial proposal of the bidders who met the minimum qualifying mark shall then be inspected to confirm that they have remained sealed and unopened (financial proposals o those Bidders failing to secure minimum marks in the technical evaluation shall be returned unopened). These financial proposals shall be then opened, and the total prices read aloud and recorded.

29.2 Evaluation Criteria For the purposes of evaluation the word “Product” would mean the specific item included in the bidders bid, the specific make and model the bidder is including in the bid.

The Product to be purchased shall be evaluated under all/any of the following assessment parameters depending upon the nature of the product and as

determined by the Technical Committee.

Total Evaluation marks = 100

Passing Marks = 70

S.No Parameters Detail Total

Marks Remarks

Obtained

Marks

1

Major Institution served

20

Please attach the

Bidder's Past i 1 10 Copies of quoted

Performance ii 2 15 supply order(s)

iii 3 20

2

Bidder's Market i

1 Year 5

15

Experience will be

Experience ii

2 Year 10 confirmed from the

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iii

3 Year 15 date of registration

3 Bidder's

financial status

i

Bank

Statement OR 8

15 Balance Sheet

ii Tax return 7

4

Copies of valid

Certificate(s)

i NTN 10

50

ii GST 10

iii Professional

Tax 10

iv Authorized

Distributor 20

Qualifying Marks 70

Total Marks 100

29.3 Financial proposals would be evaluated as follows: i) Incomplete bid shall stand rejected.

30. Contacting the Procuring Agency. 30.1 No Bidder shall contact the Procuring Agency on any matter relating to its bid, from the Time of the bid opening to the time the Contract is awarded. 30.2 Any effort by a Bidder to influence the Procuring Agency in its decisions on bid evaluation, bid Comparison, or Contract Award will result in the rejection of the Bidder’s bid and subsequent black listing. Canvassing by any Bidder at any stage of the Tender evaluation is strictly prohibited.

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31. Rejection of Bids 31.1 The Procuring Agency may reject any or all bids at any time prior to the acceptance of a bid. The Procuring Agency shall upon request communicate to any Bidder who submitted a bid, the grounds for its rejection of any or all bids, but is not required to justify those grounds. 31.2 The Procuring Agency incurs no liability, solely by virtue of its invoking Clause 30.1 towards Bidders who have submitted bids. 31.3 Notice of the rejection of any or all bids shall be given promptly to the concerned Bidders that submitted bids. 32. Re-Bidding 32.1 If the Procuring Agency rejects all bids in pursuant to instruction to the bidder, it may call for a re-bidding or if deems necessary and appropriate the Procuring Agency may seek any alternative methods of procurement. 32.2 The Procuring Agency before invitation for re-bidding shall assess the reasons for rejection and may revise specifications, evaluation criteria or any other condition for Bidders, as it may deem necessary. 33. Announcement of Evaluation Report 33.1 The Procuring Agency shall announce the results of bid evaluation of a report giving justification for acceptance or rejection of bids at least ten days prior to the award of procurement Contract. Award of Contract 34. Acceptance of Bid and Award criteria 34.1 The Bidder with technically evaluated lowest financial bid, if not in conflict with any other law, rules, regulations or policy of the Government, shall be awarded the Contract, within the original or extended period of bid validity. 35. Procuring Agency’s right to vary quantities at time of Award 35.1 The Procuring Agency reserves the right at the time of Contract award to increase or decrease, the quantity of Supplies originally specified in the Price Schedule and Schedule of Requirements without any change in unit price or other terms and conditions. 36 Limitations on Negotiations 36.1 Save as otherwise provided there shall be no price negotiations with the bidder having submitted the lowest evaluated bid or with any other bidder: provided that the extent of the negotiation permissible shall be subject to the regulations issued by the PPRA, 2014. 37. Notification of Award

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37.1 Prior to the expiration of the period of bid validity, the Procuring Agency shall notify the successful Bidder in writing by registered letter that its bid has been accepted. 37.2 The notification of Award shall constitute the formation of the Contract. 38. Signing of Contract 38.1 At the same time as the Procuring Agency notifies the successful Bidder that its bid has been accepted, the Procuring Agency shall send the Bidder the Contract Form provided in the bidding documents, incorporating all agreements between the Parties. 38.2 Within ONE week of receipt of the Contract Form, both the successful Bidder and the Procuring Agency shall sign and date the Contract on the legal stamp paper. The Procuring Agency shall issue Purchase Order on the same date of signing of Contract. If the successful Bidder, after completion of all codal formalities shows inability to sign the Contract then their bid Security/ earnest money to the extent of proportionate percentage shall be forfeited and the firm shall be blacklisted minimum for two years for future participation. In such situation the Procuring Agency 39. Performance Guarantee. 39.1 The Performance Guarantee will be 10% of the contract amount. The performance security shall be deposited in the shape of deposit at call (CDR). In case, the contractor fails to execute the contract strictly in accordance with the terms and conditions laid down in the contract, the security deposited by him shall be forfeited and the store purchased at his risk & expense. 39.2 Failure of the successful Bidder to comply with the requirement of instruction to the bidder shall constitute sufficient grounds for the annulment of the Award, in which event the Procuring Agency may make the Award to the next lowest evaluated Bidder or call for re-bidding. 40. Schedule of Requirement. 40.1 The Supply of Small Medical Appliances (Surgical, Disposable i.e. Dental, Orthopedic Implants)shall be w.e.f the next date after the date of issue of Purchase Orderi.e. 01.09.2019 (without penalty), and with prescribed penalty, as per following schedule of requirement: 40.2 In case of late Supply of Small Medical Appliances (Surgical, Disposable i.e. Dental, Orthopedic Implants)beyond the periods specified in the Schedule of Requirements, penalty @ 0.5% per weekof the cost after 1 week 1% per week on word. 41. Redressal of grievances by the Procuring Agency. 41.1 The Procuring Agency shall constitute a committee comprising of odd number of persons, with proper powers and authorizations, to address the complaints of bidders that may occur prior to the entry into force of the procurement contract. 41.2 Any bidder feeling aggrieved by any act of the Procuring Agency after the submission of his bid may lodge a written complaint concerning his grievances not later than fifteen days after the announcement of the bid evaluation report under rule35. 41.3 The committee shall investigate and decide upon the complaint within fifteen days of the receipt of the complaint.

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41.4 Mere fact lodging of a complaint shall not warrant suspension of the procurement process. 41.5 Any bidder not satisfied with the decision of the committee of the Procuring Agency may lodge an appeal in the relevant court of jurisdiction

TERMS AND CONDITIONS OF CONTRACT FOR FY 2019-2020 SMALL MEDICAL APPLIANCES

The Tender documentincluding evaluation criteria for the purchase of Small Medical

Appliances (Surgical, Disposable i.e. Dental, Orthopedic Implants)will be

conducted through PPRA Rules 2014 (Single Stage-Two Envelopes).

1. Small Medical Appliances (Surgical, Disposable i.e. Dental, Orthopedic

Implants)will be supplied at basement or first floor of the hospital by the supplieron his own transport.

2. Cash receipt token of having purchase the tender, must accompany the offer.

3. Offer not fulfilling any of the conditions of the bidding documents shall straightway be ignored.

4. Rates should be quoted in Pak rupees, including all taxes.

5. Offer of the firm not quoting rates both in word and figures shall be ignored.

6. The Medical Superintendent, PESSI Hospital Islamabad reserves the right to wave off/relax any department tender enquiry condition of any particular offer at any stage, in the public interest.

7. The Medical Superintendent does not pledge himself to accept the lowest bid

and reserve to himself the right of accepting the whole or any part of the tender or portion of the quantity offered and the bidder shall supply the same at the rate quoted. The bidders are at liberty to tender for the whole or any portion to the state in the tender that the rate quoted shall apply only if the entire quantity is purchased.

8.Reasonable/responsible person should be deputed at the time of opening of tender. In case of misbehavior the earnest money will be forfeited besides other punitive action.

9. The sealed tender will be received up to 03.07.2019 at 09:00 AM and will be opened

on same day at 10:00 AM in the presence of party / firms representative on the same day (no bid will be received after the dead line according to PPRA Rules 2014).

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10.First Technical Bid will be opened on prescribed date and the technical evaluation

criteria of bids will be completed. Financial Bid will be opened in the presence of

party / firm’s representative on 29.07.2019 at 10:00 AM.

11.The rate contract through this tender/contract for the supply of SMALL MEDICAL

APPLIANCES (SURGICAL, DISPOSABLE i.e. Dental, Orthopedic Implants)will

be for the period from 1st Sep 2019 to 30th June 2020. The purchase will be made

from time to time as per requirements of this Hospital at the same approved rates of

tender. In case you fail to supply the required items during the contract period,up

to10%Performance Guarantee will be forfeited and the firm will be black listed.

12.Pay Order / Demand draft Rs. 70,000/- is mandatory to be deposited along with

tender documents as bid security.

13. After successful awarding of tender, the bid security will be returned and successful

bidder will deposit up to10% Performance Guarantee within 07 days positively.

14. The firm will provide item(s)Sale License/Distribution Certificate along with the

tender documents.

15. The bidder should submit an undertaking for the items of same specifications,

quality /brand etc. on judicial paper that the price quoted in the tender is not more

than the market price or price charged from any other Public Sector.

16. If it is noted that rate quoted is over / above the market rate, undersigned has the

right to cancel the tender.

17. In case of any discrepancy/over invoicing, the bidder will refund the excess amount

or excess amount will be deducted from the outstanding bills/Deposit at Call of said

firm.

18. Quality / Quantity of item(s) supplied will be checked by hospital inspection

committee(s) notified by the Medical Superintendent.

19. If a batch of items is found sub-standard, adulterated or contaminated, in

accordance with the offence, firm/supplier can be black listed by the competent

authority and their performance guarantee will be forfeited.

20. In case of Near Expiry Items (Six months) the suppliers will responsible for

replacing the quantity with extended expiry date.

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21. NO PARTIAL OR INCOMPLETE SUPPLY WILL BE RECEIVED BY THE

CENTRAL MEDICAL STORE. ALL SUPPLIERS ARE BOUND TO SUPPLY

COMPLETE ORDERS.

22. THE FIRM SHALL DELIVER THE ITEMS TO THE HOSPITAL WITHIN THE

STIPULATED TIME i.e. 15 DAYS AS MENTIONED IN SUPPLY ORDER. AN

INTIMATION LETTER WILL BE SEND TO FIRM UPON FAILURE TO SUPPLY

WITHIN STIPULATED TIME i.e. 15 DAYS OF ISSUANCE OF SUPPLY ORDER.

FAILURE TO RESPOND WITHIN ONE WEEK (7 DAYS) OF ISSUANCE OF THE

INTIMATION LETTER, A SHOW CAUSE NOTICE WILL BE SERVED TO THE

FIRM AND COPY OF THE NOTICE WILL BE FORWARDED TO DIRECTOR

LEGAL & MONITORING PPRA. PROCEEDINGS ACCORDING TO PPRA WILL

BE INITIATED AGAINST THE FIRM.

23.IN CASE OF EMERGENCY REQUIREMENT OR STOP GAP ARRANGEMENT;

RISK PURCHASE SHALL BE MADE AND AMOUNT INCURRED WILL BE

RECOVERED FROM THE CONTRACTOR. AN LPC FOR RISK PURCHASE

WILL BE CALLED UPON.

24. The firm should be registered for the Sales Tax/Income Tax/Professional Tax.

25. Income tax will be deducted under section 153 of the Income Tax Ordinance

2001.

26.Original/verified PRICE LISTS of all the item(s) Offered by supplier must be

attached with tender documents duly attested by company authorized person.

27. Price(s) of the item(s) and manufacturer’s name must be entered on the

departmental rate contract form duly signed and stamped.

28. The rates once finalized will be applicable for whole of the contract period

irrespective of any change in currency rate in open market.

29. The Firm/Party shall supply the item at “THE PUNJAB EMPLOYEES SOCIAL

SECURITY HOSPITAL, I-12, ISLAMABAD” at his own cost.

30. No bidder will be allowed to alter or modify his bid after the closing time for the

submission of the bids.

31. Samples of all small medical appliances must be provided for evaluation

purpose along with tender documents. Items quoted in tender without

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samples will not be considered for technical evaluation. All the samples will

be safely secured with CMS for future references. All the samples will be

returned after closure of respective contract.

32. Samples for Orthopedic, urology and Laparoscopic surgery which are very

costly will also be provided by supplier for technical evaluations. These

samples will be returned after technical evaluation with condition that these

items will be verified by concerned department (Ortho/Surgery/urology) prior

to receipt by CMS.

33. The contract period may be extended up to three years if allowed by the Competent

Authority.

34. In case of any discrepancy, less weight, short supply etc. the supplier will be held

responsible.

35. All items supplied will be in accordance with the Drugs Act 1976 “Labeling and

packing rules, 1986”, if so required.

36. ‘PESSI PROPERTY NOT FOR SALE’ in clear & bold letters must be PRINTED /

STAMPED with undeletable ink on each bottle, strip, outer packing/inner packing

and ampoules etc.

37. Tender fee is Rs. 1,500/-(Nonrefundable).

38. The firm will not attach any condition with the tender.

39. No document other than required by hospital, should be attached along with

tender/rate contract.

40. The supplier/firm once awarded a tender will provide their postal address, landline

numbers, fax numbers and email addresses so that constant contact must be

ensure for un-interrupted supply.

41. The procuring agency shall disqualify a contractor on the ground that he had

provided false, fabricated or materially incorrect information.

42.SUPPLIERS AWARDED CONTRACT IN PAST BY PESSI HOSPITAL I-12

ISLAMABAD MUST PROVIDE A “SATISFACTORY REPORT SIGNED &

STAMPED BY THE END USER(S)” ALONG WITH TENDER DOCUMENTS.

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FAILURE TO PROVIDE WILL RESULT IN DISQUALIFICATION (COPY OF

SAMPLE SATISFACTORY REPORT ATTACHED).

43. The Competent Authority / Local Purchase Committee reserves the right to reject

any one or all bids.

Note: - Bidders must mention the packing of items as per unit & per ml ratein their financial bids. Otherwise bids will be rejected due to incomplete information under PPRA Rules 2014,format of financial bid is attached. Supplier Address for notice purpose Procuring Agency’s address …………………………….. For notice purpose shall be the ……………………………..

Medical Superintendent, PESSI Hospital, IJP Road, Islamabad

. Note: All assessments and procuring i.e. receiving, opening and awarding etc. shall be governed by the Punjab Procurement Rules, 2014.

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Satisfactory report SamplePerforma

Year M/s. Item(s) Supplied

Comments by End user(s) Satisfactory/unsatisfactory

Name of end user(s) : ______________________________

Department: ______________________________

Stamp: ______________________________

Date: ______________________________

Signature: ______________________________

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Sample Collection Form

To be filled by Supplier

S. No

Name of Items Company with Specification

Quantity Clarification of the Observation

Date of Submission

Signature of Bidder

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Sample Evaluation Form

To be filled by Technical Committee

S. No


Quantity Rejection/ Selection & Remarks of Technical Member

Date of Submission& Signature of Technical Member

SIGNATURE OF MEDICAL SUPERINTENDENT, PESSI Hospital Islamabad

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CONTRACT FORM

THIS AGREEMENT is entered into at Islamabad on ________ 2019 for by and between:

PESSI Hospital, Islamabad, through its Deputy Medical Superintendent (Referred to as

Customer) which expression shall, where the context permits, include its executors,

administrators, successors-in-interest and assigns of the first part.

AND M/s._______________________________, having its head office at

_________________________ and acting through the

________________________________________________________, bearing CNIC No.

(Hereinafter referred to as “ ” which expression shall, where the context permits,

include its executors, administrators, successors-in-interest and assigns) of the second part;

WHEREAS

SERVICE PROVIDER: -------------------------------------------.

(REFERRED TO AS SERVICE PROVIDER)

CUSTOMER NAME: SOCIALSECURITYHOSPITAL, ISLAMABAD

(REFERRED TO AS CUSTOMER)

TYPE OF CONTRACT: SERVICES CONTRACT

TYPE OF SERVICE: Supply of SMALL MEDICAL APPLIANCES (SURGICAL, DISPOSABLE) i.e DENTAL,ORTHOPEDIC IMPLANTS etc

NOW, THEREFORE, THIS SERVICES AGREEMENT WITNESSED AS FOLLOWS:

1. TheSupply of Small Medical Appliances (Disposable,Orthopedic Implants etc.)to the basement of PESSI Hospital, Islamabad will be the

responsibility of Service Provider. 2. The Maintainace of quality, quantity ofl will be the responsibility of Service

Provider. 3. The service provider will ensure to swiftly respond the demand of Supply of

Small Medical Appliances (Disposable, Orthopedic Implants etc., the response time will not be more than __________.

4. The collection of empty cylinders will be the responsibility of Service Provider. 5. The Service provider will ensure supply of Supply of Small Medical Appliances

(Disposable, Orthopedic Implants etc______________.

Page 42 of 58

6. The bidding documents shall also be compulsory part of this agreement.

Signed/Sealed by the Manufacturer/ Authorized supplier/authorized Agent. 1. 2.

Signed/Sealed by Authorized officer PESSI 1. 2.

Page 43 of 58

Price Schedule DATE OF FINANCIAL BID OPENING: 29.03.2019

SUPPLY OF SMALL MEDICAL APPLIANCES (DISPOSABLE,

ORTHOPEDIC IMPLANTS ETC)(F.Y 2019-20)

S.N Name of Item Specification Companies Packing & Company

Rate Per Unit

Anesthesia

1 Oropharyngeal Air way

All Sizes Procare/Equivale

nt

2 Butter Fly Needle

All Gauges JMSEquivalent

3


14,16,18,20,22 gauges

AdvantaB BraunEquivalent

4


24 gauges B Braun

equivalent

5 NG Tubes All sizes Covidien dover

equivalent

6 Rebreathing Bag

0.5,1,2,2.5,3,4,5 Liter

Intersurgical Equivalent

7 Suction Catheter

All Sizes FlexicareEquivale

nt

8 Suction Tube


9 3-Ways Stop Cock


10 Spinal Needle (cutting)

All Sizes SpinomexEquival

ent

11 Spinal Needle (pencil point)

All Sizes B.D/ Equivalent

12 ETT with cuffed (Red Rubber)


13 ETT without Cuffed (Red Rubber)


14 ETT with Cuffed (Disposable)

All Sizes Flexicare/ Equivalent

15 ETT without Cuffed (Disposable)

All Sizes Flexicare/Intersurgical/ Equivalent

16 Face Masks Anesthesia (Black Rubber)


17 I.V Chamber 100ml Unison /

Page 44 of 58

Registered by DRAP Equivalent

18 Steri Gauges for auto clave

Strip KMN,3M/ Equivalent

19 Auto Clave Tape

Roll 3M/ Equivalent

20 Anesthesia Filter (Plain)

Intersurgical, or

Flexicare Equivalent

21 Elbow Connection for E.T.T

UK Equivalent

22

Tracachostmy Tube (Auto Cleavable) with cuff

All Sizes UK Equivalent


Rate Per Unit

23 Anesthesia Circuit

FlexicareIntersurgicalEquivalent

24 Closed breathing circuit

FlexicareIntersurgical Equivalent

25 Bain Circuit

All Size FlexicareIntersurgical Equivalent

26 Laryngeal Mask Anesthesia (LMA)

All Size


Co LTD Equivalent

27 Disposable Tracheostomy Tube without cuffed

All Sizes


Co LTD Equivalent

28 Disposable Tracheostomy Tube with cuff

All Sizes


Co LTD Equivalent

29 Dial-A-flow

All Size HTT Co

Equivalent

30 Instrument disinfectant solution


Equivalent

31 Surface disinfectant solution


Equivalent

32 Hand Disinfectant Solution

1000ML AntisepticaAtco

Equivalent

33 Ambo Bag All Size Flexicare,Intersur

Page 45 of 58

gical Equivalent

34 Epidural Set with spinal pencil point needle

16G,18G,27G


Co Ltd Equivalent

35 Epidural Set without pencil point spinal needle

16G,18G,27G


Co Ltd Equivalent

36 Epidural Catheter with filter only

16G,18G, Ningbo Luke

Medical Devices Co Ltd Equivalent

37 Insulated Needle for Nerve Block

All Size B.Braun

Equivalent

38 Cord Clamp

Disposable Plasti Med Equivalent

39

B.P cuff With Blader for Cardiac Monitor

Original Yamasu

Japan Equivalent

40 Stimuplex A,30o,

22Gx2 0.70x50mm

21Gx4 0.80x100mm

B Braun equivalent


Rate Per Unit

41 Oxygen Nasal Cannula

China Equivalent

42 Ultra sound Gel

(Imported) (Imported) 5Ltr

43 Ultra sound Gel

Local Local Best

Quality 5Ltr

44

Ultrasound paper U PP 110 HG Type V High glossy Original

110 x 18m Sony Equivalent

45

Ultrasound paper Type I(Normal) UPP-110S 110mmx20m Original

110x18m Sony Equivalent

46 Ultrasound Paper

K-61 B-65 HM Mitsubishi Equivalent

47 ECG Roll 50mm x 30

mm China Equivalent

48 ECG Roll A4 Size China Equivalent

Page 46 of 58

49 ECG Roll

63x30 China Equivalent

50 ECG Electrode Chest


51 CTG Thermal Paper for CTG Machine

Basmed

Equivalent

52 Lumbo Sacral Corset

All Sizes MAMA

Equivalent

53 BP Watch

Original Yamasu

Japan Equivalent

54 BP Bulb

Original Yamasu

Japan Equivalent

55 BP Cuff with Bladder


56 Cellona Cotton


57 Oxygen Mask with Tube

Small, Large Flexicare

Equivalent

58 Mercury

Kg China Equivalent

59 Mini Spike with Filter for IV Infusion

B

BraunEquivalent

60 Pressure Tube for Infusion Pump

China/Equivalent

61 Non-woven fabric dressing roll

10cmx10m Advent oxymax

equivalent

62 Grumets Ventilation

Tube (for use in ear)


Rate Per Unit

63 Shanz’s Nasal Splint For use in

Nasal Surgery

64 Merocele (Nasal Packing)

For use in Nasal Surgery

65 Electric Cautery Lead (Three Pin)

Local Equivalent

66 Electric Cautery Lead (Single Pin)

Local Equivalent

Page 47 of 58

67 DCR Tube

All Size NIL

68 B.P Apparatus (mercury)


69 Stethoscope

China Equivalent

70 I/V Set Registered by DRAP

Disposable Medi Set

Equivalent

71 Apron Plastic OT



Equivalent


Equivalent


Equivalent

75 Opsite Dressing

All Size BSN Equivalent

76 Tongue Depressor Disposable

Pkt of 100 China Equivalent

77 Syringe Cutter (Complete Stainless Steel)

Local Best Quality

Pak Made Equivalent

78 Vaseline Pure

Kg Local Equivalent

79 Disposable Abdominal Sponges


80 Suspensory Belt


81 Barium Sulphate

China Equivalent

82 EB Cannula Endometrial Biopsy

All Size NIL

83 MVA Kit Adopter with 8 Cannulas

Imported

Equivalent

84 Face Masks Disposable Pkt of 50 China Best

Quality Equivalent

85 Hydrogen Peroxide

450ml Spectrum Equivalent

86 Liquid Paraffin

400ml Local Equivalent

87 TencherBenzoic

450ml China Equivalent

Page 48 of 58


Rate Per Unit

88 Skin Traction

Small, Large Blue Bird

Equivalent

89 Shoulder sling All Size Gulsons

Equivalent

90

Disposable Surgical Kit for Hepatitis B and C + VE

Complete Kit China Local Equivalent

91 Cervical Collar Soft

All Sizes Blue Bird

Equivalent

92 Cervical Collar Hard

All Sizes Blue Bird

Equivalent

93 Stoma Adhesive Paste

96Convatec E97quivalent

94 Spring wound drainage system 400ml with 16FR Trocar

All Sizes


Co LTD Equivalent

95

Chest Bottles with Tube under Seal Water with Set

Pro Care/Med-3/

Equivalent

96 Colostomy Bag with Wafer & Clip

All Size Convatec Equivalent

97 Colostomy Belt

All Sizes Convatec Equivalent

98 Duederm Gel

Convatec Equivalent

99 Examination Gloves (Unsterilized)

Disposable Latex All Sizes

Box of 100

Safty Malaysia/ Equivalent

100 Surgical Gloves Sterilized

Disposable latex

All Size

Maxitex/comfeel Equivalent

101 Ortho Gloves Sterilized Disposable

Latex All Size

Maxitex Duplex/ Equivalent

102 Mesh Polypropylene

Size 6/11

15/15 30/30

KolisutSietka Mesh/ Equivalent

Page 49 of 58

103 Mepore dressing

All Size Advanta / Equivalent

104 Ted Stocking

All Sizes (Pair) Sanyleg Italy/

X-Med/Equivalent

105 Liga Clips All Size Welfare UK,


106 Sprit AmmoniaAromatic

400ml Local/ Equivalent


Rate Per Unit

107 Endoclinch/Fenestrated Grasper for (Laparoscope)

5mm x 330mm Genicon USA/

Equivalent

108 Maxi grip Fenestrated Grasper for (Laparoscope)

5mm Length 330mm

teeth/ratchet


109 Maryland Dissector for (Laparoscope)

5mm,Length Genicon USA/

Equivalent

110 A traumaticFenestrated Grasper for (Laparoscope)

5mm,Length 330mm

(Disposable)


111 Babcock Grasper for (Laparoscope)

5mm,Length 330mm

(Tooth) with ratchet

(Disposable)

Genicon USA / Equivalent

112 Laparoscopic Needle holder cvd/str (Reusable)

5mm,Length 300mm

Healthicon UK / Equivalent

113 ABG Machine Kits &GasCylinder

114 Liga Clip Applicator Laparoscope Applicator

10mm,Single Action,

(Reusable) size Small,Medium,Medium/large,Larg

e

Genicon USA Johnson & Johnson/

Equivalent

115 Surgitie ligating loop laproscopic

5mmdisposable Johnson&Johnso

n equivalent

116 Hemorrhoid ALRubber band

Johnson & Johnson/

Equivalent

117 LigasureLaparoscopic Maryland Vessel

5mm Johnson &

Johnson/USA/

Page 50 of 58

Sealant Equivalent

118 LigasureVessel Sealant for Thyroid Surgery


Equivalent

119

LigasureVessel Sealant for open surgery


Equivalent

120 LaparoscopicTelescope 0 degree


Equivalent

121

Ligasurevessel Sealant laparoscopic disposable 5mm

122 Specimen Retrieval Bag simple

Ganicon USA/

Equivalent

123 Surgical Blades

All Sizes Feather/ B.Braun/

Equivalent

124 Catgut

All Sizes Johnson & Johnson/

Equivalent


Rate Per Unit

125 Black Silk All Sizes Johnson & Johnson/

Equivalent

126 Proline All Sizes

Ethicon/ Equivalent

127 Vicryl All Sizes Ethicon/

Equivalent

128 L hook

5mm Healthicon UK /

Equivalent

129 DueDerm Dressing

Convatec/ Equivalent/

130 Optical Trocar

10mm Genicon USA/

Equivalent

Urology

131 C.V.P Line

All Size Arrow/ Equivalent

132 A.V. fistula Set For micro surgery

Page 51 of 58

133 Folly’s Catheter 2-ways All sizes Covidien

Dover/ Equivalent

134 Folly’s Catheter 2-ways (Silicon)

All sizes China Medi/ Equivalent

135 Folly’s Catheter 3-ways All sizes China Classic/

Equivalent

136 Folly’s Catheter 3-ways(Silicon)

All Sizes China /

Equivalent

137 Nalton Drain Catheter

All Sizes China/ Equivalent

138 Urine Bag

2000cc Urobage/YMS/

Equivalent

139 Uretic Catheter 6F open/close tip Cloplast / Equivalent

140 D.J. Stent with guide wire

All Size Marflow/

Equivalent

141 Cutting Loops (Single stem)


142 Cutting Loops (Double stem)


143 Catheter Mount

144 Simple Nephrostomy Tube

Bard/ Equivalent

145 Gastrostomy Peg Tube

Bard/ Equivalent

146 Optical Urethrotomy Set

147 Litho Punch

148 Cold knife (Single Stem)



Rate Per Unit

149

Cold knife (Double Stem)


150 PCN Set

Bard Equivalent

151 Supra Pubic Catheter set


Page 52 of 58

152 Monopty Gun


153 Colin Knife

Karlstorz Karl Storz / Equivalent

154 True Cut Biopsy Needle


155 Sure Cut Liver Biopsy Needle


156 Urocut Liver Biopsy Needle

All Sizes Imported / Equivalent

157 Spring Loading Biopsy Needle

All Sizes Vegio Italy/ Equivalent

158 Ingram Supra Pubic Catheter with Trocar

Bard/ Equivalent

159 Sponges Stone

All Size Spongel/

Equivalent

160 Skin Stapler


Equivalent

161 Skin Staple Remover


Equivalent

162 Scalar with tips

163 Hand Piece spray

164 Files (M.I.T.I) (08 to 10mm) (15 to 40mm)

( H & K)

Dident/ Equivalent

165 Burs

Dident/

Equivalent

166 Glass Inomer (Cement)

GE Japan /Equivalent

167 Zinc phosphate Cement

Asia Japan /Equivalent

168 Cavite

169 Pulperyl


170 Cresophene


Page 53 of 58

171 Sodium Hypocloride


Rate Per Unit

172 Non Setting Calcium Hydroxide

173 EDTA (Liquid)

174 Endomethacin

Powder Septodent/ Equivalent

175 Endomethacin

Liquid Septodent/ Equivalent

176 Paper Point + G.P Point

Dident/ Equivalent

177 Inj. Lignocaine Plain

2ml Corterage Korea/ Equivalent

178 Inj.Lignocaine With Adrenaline

2ml Corterage Korea /

Equivalent

179 Lignocaine Spray

Korea/ Equivalent

180 Lignocaine With adrenaline Spray

Korea/ Equivalent

181 Dental X-rays Film (Instant)

Yestar/China/ Equivalent

182 Disposable Needle

Dental Korea/ Equivalent

183 Setting Calcium Hydroxide

184 Alvegyl


185 AcosedEndoterra with Disinfectant spray

Acto/ Equivalent

186 Composite filling

187 Barrier Film

188 Endopost Kit

189 Suction tip Disposable

Page 54 of 58

190 Slow Speed hand Piece

191 Pulpotec

ProduitsDentaries SA/ Equivalent

192 Zinc Oxide Eugenol

193 Disposable Napkins

Orthopedic Implants


Rate Per Unit

194

Austin-More Prosthesis/Thompson Prosthesis

Local/ Equivalent

195 4.5mm DCPs Narrow


196 4.5mm DCPs Broad


197 3.5mm Small Fragment DCP

All Hloes Local/ Equivalent

198 1/3 Tubular Plates

All Holes Irene China/ Equivalent

199 3.5mm Cortical Screw Small

Fragment Standard


200 4.5mm Cortical Screw All Size Irene China

Local/ Equivalent


Irene China / Equivalent





204 Washer

Local/ Equivalent

205 K-Wire

Local/ Equivalent

206 K-Nail


207 T-Butters plates small Fragment


Page 55 of 58

208 T-Butters plates small Standard


209 Condylar Blade Plate 95

All Size Local /Equivalent

210 Dynamic hip Screw with plates


211 Bone Cement

Biomet USA/ Equivalent

212 Total Hip Replacement Cemented

Non Cemented Irene China/ Equivalent

213 Total Hip Replacement

Non- " Irene China/ Equivalent

214 Total Knee Replacement

AK Medi/

Equivalent

215 Denham/Steinman pins

Local/ Equivalent

216 External Fixator-Tubular AO Type

Local/ Equivalent

217 Ilizirov leg lengthening Fixator

Local/ Equivalent

218 Naseer-Arwais (NA) leg Lengthening Fixator

Local/ Equivalent

219 Drill Bits

Local Equivalent


Rate Per Unit

220 Y-Plates


221 Ace tabular Cage

With Screw Pakistan Made

/Eq uivalent

222 Spoon Plate

223 Undreamed Tibial Nail


224 Interlocking Nail Femur, Tibial Humeral

All Size Local / Equivalent

225 Interlocking Nail Femur, Tibial Humeral (Titanium)


226 Interlocking Nail Femur, Tibial Humeral (Stainless Steel)


227 Cannulated Screws


228 Cannulated Screws (Stainless Steel)


229 Cannulated Drill Bits All Size Local/Equivalent

Page 56 of 58

230 Dynamic Condylar Screw with Plates


231 Clover Leaf Plate

232 Condylar Support plate (Left/Right)

Local/ Equivalent

233 Hip Arthrodesis plate

234 Locking DC Plates Upper limb/lower limb

Local/ Equivalent

235 Locking Cortical Screws


236 Locking Cortical Screws (Titanium)


237 Knowles Pins

Local/ Equivalent

238 Bi-polar Hip Prosthesis


239 2.5mm Small Fragment Plates

4 to 10 Holes Local/ Equivalent

240 2.5 mm Cortical Screw

Local/ Equivalent

241 Flexible Intra-Medullary Nails/Enders Nail

Stainless Steel,

TITANIUM / Equivalent

242 Malleolar Screw

Local/ Equivalent

243 Cervical Lateral Mass Screw + Rods

244

TranspedicularScrew+Rods (Cervical/thoracic/lambar)


Rate Per Unit

245 Retrograde Nail Femur


246 Headless Screw


247 Custom made THR/TKR


249 Titanium Voctetral Cage

Page 57 of 58

250 Marceline Suture


252 Traction Weight 5kg Each

Local/ Equivalent

253 Wrist with Palm Support


254 Knee Support


255 Ankle, Elbow Support


ENT

256 SILVER NITRATE FOR

CAUTERY PURPOSE

257 Hearing aid

258 Otoscope ZIESTER

EQUIVALENT

Name of Bidder : ___________

(Sign, & Stamp): ____________

Page 58 of 58

CHECK LIST

The provision of this checklist is essential prerequisite along with submission of tenders.

SR# Detail Yes/No Page No

KNOCK OUT CLAUSES

1. Original receipt for purchase of tender.

2. Call Deposit Receipt

3. Experience of Firms Minimum one year business history from the date of authorization.

4. Financial Position i. Income Tax Certificate ii. Proof Income Tax paid/Return Files iii. Financial/Bank Soundness Certificate

5. Equipments Available Attach the details of Equipment

6. Acceptance of terms and condition, tender documents duly signed and stamped.

7. Company profile including technical experts and managerial capability.

8. An affidavit on stamp paper of Rs.100/- submitting that the firm is never blacklisted on any grounds whatsoever.

9. Price should not be mentioned on technical bid.

10. Bank statement / Balance sheet, National tax number and General Sale Tax number certificate.

11. List of agreements to Govt. Hospital and private sector.

CERTIFICATE MUST BE PROVIDED ON STAMP PAPER RS 100

We M/S -------------------------------------------are not suspended/blacklisted/defaulter of any government/autonomous

institution at any time .in case of submission of false statement by the firm ,the department reserve the right to take

any punitive action including forfeiture of security, under the rules .

Moreover we also confirm that the prices quoted in PESSI hospital Islamabad are not more than the prices quoted in

other government /Autonomy institution. In case of any over pricing firm shall be bound to refund the excess charged

amount to the institution .the firm also confirm to abide by all the terms and conditions laid down in the tender inquiry,

in case of any violation of any terms and conditions, the hospital reserves the right to take any punitive action

including forfeiture of security, under the rules

NAME OF THE FIRM/BIDDER-------------------------------------------------

SIGNATURE------------------------------------------------------------------------

SEAL AND STAMP OF THE FIRM/BIDDER------------------------------

Note: Fill in the check list properly/completely along with the page marking of the documents enclosed.

Medical Superintendent PESSI Hospital

Islamabad

Page 1 of 28



BIDDING DOCUMENTS FOR SUPPLY OF

DIALYSIS ITEMS (DISPOSABLE & SOLUTION)

Page 2 of 28


TENDER FOR SUPPLY OF DIALYSIS ITEMS (DISPOSABLE & SOLUTION)


1. Name of Bidder ______________________________________

2. Address ______________________________________

______________________________________





Number and dated







Signature of Bidder:_______________

Dated:__________________________

Stamp:__________________________




Signature of Dispatch Clerk:_________________________________________

Signature of Officer:_______________________________________________

Page 3 of 28


TENDER FEE: Rs. 1000/- (Non-refundable) LAST DATE OF RECEIPT: 04.07.2019(09:00 A.M.) DATE OF OPENING: 04.07.2019(10:00 A.M.) DATE OF FINANCIAL BID OPENING: 30.07.2019(10:00 A.M) Contract Period. 01- Year after issuance

of Award list



SUBJECT: - TERMS & CONDITIONS REGARDING SUPPLY OF DIALYSIS ITEMS (DISPOSABLE & SOLUTION).

Technical specifications for Supply of DIALYSIS ITEMS (DISPOSABLE &

SOLUTION). Instructions to the bidders, Terms and Conditions of contract & schedule of requirements are detailed in the bidding document available at PPRA Web Site, www.ppra.punjab.gop.pk & PESSI Website, www.pessi.gop.pk.

NO.SSR/Hospital/Tender/_____________ Dated Islamabad, the 2019. M/s. ____________________________________________________________ ____________________________________________________________



Page 4 of 28

SCHEDULE OF REQUIREMENT

Technical Bid for DIALYSIS ITEMS(DISPOSABLE &

SOLUTION)

TENDER FOR (F.Y) 2019-20.

S.No. Name of Items Specification Companies with

Specification

Remarks & Signature of

Concern Member of Technical Committee

1 Dialyzer Filter All Sizes (Steam Sterilized )

2 BTL Set

3 2 Fistula Needle (A+V) (G Sizes 16-17 &18)

4 Dialysis Solution

Bicarbonate (A+B)

Acetate (A+B)

5 Double Lumen Catheter

All Sizes

6 C.V.P Line All Sizes

7 Water Inlet Filter

8 Citrosteril Solution 5LTR

9 Permacath All Size

Please furnish satisfactory Performance Certificate from End User

Dialysis Department.

SIGNATURE & STAMP OF THE BIDDER__________________________________________.

Page 5 of 28




(b) Terms and Conditions of Contract ;

(c) Schedule of Requirements; (d) Contract Form;


(f) Bid Form; and

(g) Price Schedule.

(h) Technical Specifications; 1.2 The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents. Failure to furnish all information required by the bidding documents or to submit a bid not substantially responsive to the bidding documents in every respect shall be at the Bidder’s risk and may result in the rejection of its bid. 2. Source of Funds 2.1 The Punjab Employees Social Security Hospital Islamabad has allocated funds FOR SUPPLY OF DIALYSIS ITEMS(DISPOSABLE & SOLUTION) under the relevant head of Account during the financial year 2019-20 (herein referred to as the “Procuring Agency”). 3. Eligible Bidders 3.1 This Invitation for Bids is open to all original Manufacturers/authorized Sole Agents of Local/Foreign Principals in Pakistan for such type of Supplies. 3.2 The bidder must possess valid authorization from the Local/Foreign Principal / Manufacturer and in case of Manufacturer; they should have a documentary proof to the effect that they are the original Manufacturer of the required items. 3.3 Bidders should not be under a declaration of ineligibility for corrupt and fraudulent practices issued by any Government (Federal, Provincial), PESSI, a local body or a public sector organization. 3.4 Any offer not received as per terms and conditions of the Bidding documents is liable to be ignored. No offer shall be considered if:-







Page 6 of 28













clarification of the bidding documents, which it receives not later than Seven (07) days prior to the deadline for the submission of bids prescribed in the Invitation for Bids. Written copies of the Procuring Agency’s response (including an explanation of the query but without identifying the source of inquiry) shall be sent to all prospective Bidders that have received the bidding documents. 7. Amendment of Bidding Documents 7.1 At any time prior to the deadline for submission of bids, the Procuring Agency, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, may modify the bidding documents by amendment. 7.2 All prospective Bidders that have received the bidding documents shall be notified of the amendment in writing or by cable or by phone, and shall be binding on them. 7.3 In order to allow prospective Bidders reasonable time in which to take the amendment into account in preparing their bids, the Procuring Agency, at its discretion, may extend the deadline for the submission of bids. Amendment notice to that effect shall be communicated in the same manner as the original invitation to bid.

Page 7 of 28

8. Qualification and Disqualification of Bidders 8.1 In the absence of prequalification, the Procuring Agency shall determine to its satisfaction whether the Bidder that is selected as having submitted the lowest evaluated responsive bid is qualified to perform the Contract satisfactorily, in accordance with the evaluation criteria. 8.2 The determination shall take into account the Bidder’s financial, technical, and production capabilities. It shall be based upon an examination of the documentary evidence of the Bidder’s qualifications submitted by the Bidder, pursuant to evaluation criteria as well as such other information as the Procuring Agency deems necessary and appropriate. 8.3 An affirmative determination shall be a pre-requisite for Award of the Contract to the Bidder. A negative determination shall result in rejection of the Bidder’s bid, in which event the Procuring Agency shall proceed to the next lowest evaluated bid to make a similar determination of that Bidder’s capabilities to perform satisfactorily. 8.4 The Procuring Agency, at any stage of the procurement proceedings, having credible reasons for or prima facie evidence of any defect in Supplier’s capacities, may require the Suppliers to provide information concerning their professional, technical, financial, legal or managerial competence. 8.5 The Procuring Agency shall disqualify a Bidder if it finds, at any time, that the information submitted by him concerning his qualification as Supplier was false and materially inaccurate or incomplete. 8.6 Bidders that are found to consistently fail to provide satisfactory performances or are found to be indulging in corrupt or fraudulent practices shall be black listed. 9. Corrupt or Fraudulent Practices 9.1 The Procuring Agency requires that all Bidders/ Suppliers/ Contractors observe the highest standard of ethics during the procurement and execution of such Contracts. In pursuance of this policy, the Procuring Agency: a. defines, for the purposes of this provision, the terms set forth below as follows: I. “corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in Contract execution; and II. “fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a Contract to the detriment of the Procuring Agency, and includes collusive practice among Bidders (prior to or after bid Submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Procuring Agency of the benefits of free and open competition; b. shall reject a proposal for Award if it determines that the Bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the Contract in question; shall declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a Contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing, a Contract.

Page 8 of 28

Preparation of Bids 10. Language of Bid 10.1 The bid prepared by the Bidder, as well as all correspondence and documents relating to the bid exchanged by the Bidder and the Procuring Agency shall be written in English. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages in English, in which case, for purposes of interpretation of the Bid, the translation shall govern. 11. Documents Comprising the Bid 11.1 The bid prepared by the Bidder shall comprise the following components: (a) A Bid Form and Price Schedule completed in accordance with instructions to the bidder (to be submitted along with financial proposal);

(b) Documentary evidence established in accordance with instruction to the bidder. that the Bidder is eligible to bid and is qualified to perform the Contract if its bid is accepted;


12. Bid Form and Price Schedule 12.1 The Bidder shall complete the Bid Form and an appropriate Price Schedule furnished in the bidding documents indicating the Supplies to be supplied, a brief description of the Supplies, specifications, taxes, quantity, and prices. 13. Bid Prices 13.1 The Bidder shall indicate on the Price Schedule the unit prices and total bid price of the Supplies, it proposes to supply under the Contract. 13.2 Form for Price Schedule is to be filled in very carefully, and should be typed. Any alteration/ correction must be initialed. Every page is to be signed and stamped at the bottom. Serial number/ bid number of the quoted item may be marked or highlighted with red/yellow marker. 13.3 The Bidder should quote the prices of Supplies according to the technical specifications. The specifications of Supplies, different from the demand of enquiry, shall straightway be rejected. 13.4 The Bidder is required to offer competitive price. All prices must include relevant taxes and duties, where applicable. If there is no mention of taxes, the offered/ quoted price shall be considered as inclusive of all prevailing taxes/duties. The benefit of exemption from or reduction in the GST or other taxes shall be passed on to the Procuring Agency. 13.5 Prices offered should be for the entire quantity demanded; partial quantity offers shall straightaway be rejected. Conditional offer shall also be considered as non-responsive Bidder. 13.6 While tendering your quotation, the present trend/ inflation in the rate of Supplies and services in the market should be kept in mind. No request for increase in price due

Page 9 of 28

to market fluctuation in the cost of Supplies and services shall be entertained after the bid has been submitted. 14. Bid Currencies 14.1 Prices shall be quoted in Pak Rupees in case of free delivery basis (FOR). 15. Documents Establishing Bidder’s Eligibility and Qualification 15.1 The Bidder shall furnish, as part of its technical bid, documents establishing the Bidder’s eligibility to bid and its qualifications to perform the Contract if its bid is accepted. 15.2 The documentary evidence of the Bidder’s eligibility to bid shall establish to the Procuring Agency’s satisfaction that the Bidder, at the time of submission of its bid, is an eligible as defined under instruction to the bidder. 15.3 The documentary evidence to be submitted in the Technical Proposal for the purposes of qualification and technical evaluation shall include: (a) The Supplier/ agent shall have to produce letter of authorization from Manufacturer and in case of Manufacturer, documentary proof to the effect that they are the original Manufacturer of the required Supplies shall be provided.








Page 10 of 28

(i) The Bidder shall provide total list of products it supplies in the market. The Bidder shall also supply attested copy of the first invoice for the specific product for which bidding is being undertaken. The Bidder shall also be responsible for providing up to date and authentic contact details of both private and public hospitals to which it has supplied over the last two years. Bidder shall also provide supply order details over last one (01) year with complete and up to date details of its distribution sub-offices or/and representatives 16. Documents Establishing Supplies’ Eligibility and Conformity to Bidding Documents. 16.1 Pursuant instruction to the Bidder shall furnish along with technical proposal, as part of its bid, documents establishing the eligibility and conformity to the bidding documents of all Supplies, which the Bidder proposes to supply under the Contract. 16.2 Submission of sample (where demanded): If so required by the technical committee, to be recorded in writing, the bidder shall provide a sample or demonstration as the case may be. 17. Bid Security 17.1 Bid Security in the form of 2% of estimated amount will have to be deposited in the form of call deposit and in case the offer is withdrawn, amended or revised during the validity period of the offer, the bid security is liable to be forfeited.

18. Bid Validity 18.1 Bids shall remain valid for a period of ninety (90) days after opening of Technical Bid prescribed by the Procuring Agency. A bid valid for a shorter period shall be rejected by the Procuring Agency as non-responsive. 18.2 The Procuring Agency shall ordinarily be under an obligation to process and evaluate the bid within the stipulated bid validity period. However, under exceptional circumstances and for reasons 18.3 Bidders who, (a) agree to the Procuring Agency’s request for extension of bid validity period shall not be permitted to change the substance of their bids; and

(b) do not agree to an extension of the bid validity period shall be allowed to withdraw their bids, if any.

Submission of Bids 19. Format and Signing of Bid 19.1 The bid shall be typed and shall be signed by the Bidder or a person or persons duly authorized to bind the Bidder to the Contract. The person or persons signing the bid shall initial all pages of the bid. 19.2 Any interlineations, erasures, or overwriting shall be valid only if they are initialed by the person or persons signing the bid.

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19.3 All biding documents to be duly attested (signed and stamped) by the authorized person of company. 20. Sealing and Marking of Bids 20.1 The envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters to avoid confusion. The envelopes shall then be sealed in an outer envelope. 20.2 The inner and outer envelopes shall: a) be addressed to the Procuring Agency at the address given in the Invitation for Bids; and

b) bear the Institution/Hospital name and number indicated in the Invitation for Bids, and shall be inscribed by the following sentence: “DO NOT OPEN BEFORE,” to be completed with the time and the date specified in the invitation for Bid. 20.3 The inner envelopes shall also indicate the name and address of the Bidder to enable the bid to be returned unopened in case it is declared as non-responsive or late. 20.4 If the outer as well as inner envelope is not sealed and marked properly, the Procuring Agency shall assume no responsibility for the bid’s misplacement or premature opening. 21. Deadline for Submission of Bids 21.1 Bids must be submitted by the Bidder and received by the Procuring Agency at the address specified Instruction to the bidder not later than the time and date specified in the Invitation for Bids. 21.2 The Procuring Agency may, at its discretion, extend this deadline for the submission of bids by amending the bidding documents in accordance with Instruction to the bidder in which case all rights and obligations of the Procuring Agency and Bidders previously subject to the deadline shall thereafter be subject to the deadline as extended. 22. Late Bid 22.1 Any bid received by the Procuring Agency after the deadline for submission of bids prescribed by the Procuring Agency pursuant to Instruction to the bidder shall be rejected and returned unopened to the Bidder. 23. Withdrawal of Bids 23.1 The Bidder may withdraw its bid prior to the deadline specified in the invitation to bid. 23.2 No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of the period of bid validity specified in Instruction to the bidder Withdrawal of a bid during this interval will make the bidder eligible to be debarred for further procurements for a period as deem necessary by the Procuring Agency. The Bidding Procedure (under Punjab Procurement Rules 2014) 24. Single stage – two envelopes bidding procedure

24.1 Single stage – two envelopes bidding procedure shall be applied:

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The bid shall comprise a single package containing two separate envelopes. Each envelope shall contain separately the financial proposal and the technical proposal; the envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters to avoid confusion; Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened; the envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of Procuring Agency without being opened; The Procuring Agency shall evaluate the technical proposal, without reference to the price and reject any proposal which do not conform to the specified requirements; during the technical evaluation no amendments in the technical proposal shall be permitted; The financial proposals of bids shall be opened publicly at a time, date and venue to be announced and communicated to the Bidders in advance; After the evaluation and approval of the technical proposal the Procuring Agency shall at a time within the bid validity period, publicly open the financial proposals of the technically accepted bids only. The financial proposal of bids found technically non-responsive shall be returned un-opened to the respective Bidders; and The bid found to be the lowest evaluated bid shall be accepted. Opening and Evaluation of Bids 25. Opening of Bids by the Procuring Agency 25.1 The Procuring Agency shall initially open only the envelopes marked “TECHNICAL PROPOSAL” in the presence of Bidders’ representatives who choose to attend, at the time, on the date, and at the place specified in the Invitation for Bids. The Bidders’ representatives who are present shall sign the Attendance Sheet as evidence of their attendance. However, the envelope marked as “FINANCIAL PROPOSAL” shall remain unopened and shall be retained in safe custody of the Procuring Agency till completion of the evaluation process. 25.2 The Bidders’ names, item(s) for which they quoted their rate and such other details as the Procuring Agency, at its discretion, may consider appropriate, shall be announced at the opening of technical proposal. No bid shall be rejected at technical proposal/ bid opening, except for late bids, which shall be returned unopened to the Bidder pursuant to instruction to bidder. However, at the opening financial proposals (the date, time and venue would be announced later on), the bid prices, discounts (if any), and the presence or absence of requisite bid Security and such other details as the Procuring Agency, at its discretion, may consider appropriate, shall be announced. 25.3 The Procuring Agency shall prepare minutes of both the technical proposal as well as the financial proposal bid opening. 26. Clarification of Bids 26.1 During evaluation of the bids, the Procuring Agency may, at its discretion, ask the Bidder for a clarification of its bid. The request for clarification and the response shall be in writing, and no change in the prices or substance of the bid shall be sought, offered, or permitted.

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27. Preliminary Examination 27.1 The Procuring Agency shall examine the bids to determine whether they are complete, whether any computational errors have been made (at the time of opening the financial proposal), whether required sureties have been furnished, whether the documents have been properly signed, and whether the bids are generally in order. 27.2 In the financial bids (at the time of opening the financial proposal) the arithmetical errors shall be rectified on the following basis. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the Bidders/Suppliers do not accept the correction of the errors, its bid shall be rejected. If there is a discrepancy between words and figures, the amount in words shall prevail. 27.3 The Procuring Agency may waive any minor informality, nonconformity, or irregularity in a bid which does not constitute a material deviation (or changes the substance of the bid), provided such waiver does not prejudice or affect the relative ranking of any Bidder. 27.4 Prior to the detailed evaluation, pursuant instruction to the bidder the Procuring Agency shall determine the substantial responsiveness of each bid to the bidding documents. For purposes of these Clauses, a substantially responsive bid is one, which conforms to all the terms and conditions of the bidding documents without material deviations. Deviations from, or objections of reservations to critical provisions shall be deemed to be a material deviation for technical proposals. The Procuring Agency’s determination of a bid’s responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. 27.5 If a bid is not substantially responsive, it shall be rejected by the Procuring Agency and may not subsequently be made responsive by the Bidder by correction of the nonconformity. 28. Evaluation and Comparison of Bids 28.1 The Procuring Agency shall evaluate and compare the bids, which have been determined to be substantially responsive, pursuant to instruction to bidder. 28.2 The Procuring Agency’s evaluation of technical proposal/ bid shall be on the basis of previous performances, test reports, inspection of plant/ factory/ premises, previous experience, financial soundness and such other details as already highlighted. However, the evaluation of financial proposal shall be on the basis of price inclusive of prevailing taxes and duties in pursuant to instruction to the bidder 28.3 All bids shall be evaluated in accordance with the evaluation criteria instruction to the bidder and other terms and conditions set forth in these bidding documents. 28.4 In case of procurement on C&F/ CIP/ CIF basis; for the purpose of comparison of bids quoted in different currencies, the price shall be converted into Pak Rupees in pursuant to instruction to the bidder. The rate of exchange shall be the selling rate, prevailing on the date of opening of bids specified in the bidding documents, as notified by the State Bank of Pakistan/ National Bank of Pakistan on that day. 28.5 A bid once opened in accordance with the prescribed procedure shall be subject to only those rules, regulations and policies that are in force at the time of issue of notice for invitation of bids.

Page 14 of 28

29. Evaluation Criteria 29.1 For the purposes of determining the lowest evaluated bid, facts other than price such as previous performances, previous experience, engineering/ technical capabilities, financial soundness and such other details as the Procuring Agency at its discretion, may consider appropriate shall be taken into consideration. The following evaluation factors/ criteria will be employed on technical proposals. The number of points allocated to each factor shall be specified in the Evaluation Report. Only bids securing minimum of 70% marks would be declared technically accepted. i) After technical evaluation is completed, the Procuring Agency shall notify the date, time and location for opening of the financial proposals. Bidders’ attendance at the opening of financial proposals is optional.






Passing Marks = 70


Marks Remarks

Obtained

Marks

1


20

Please attach the



iii 3 20

2 Bidder's Market i

1 Year 5 15 Experience will be

Page 15 of 28

Experience ii


iii


3 Bidder's

financial status

i

Bank

Statement OR 8

15 Balance Sheet

ii Tax return 7

4

Copies of valid

Certificate(s)

i NTN 10

50

ii GST 10

iii Professional

Tax 10

iv Authorized

Distributor 20

Qualifying Marks 70

Total Marks 100


30. Contacting the Procuring Agency. 30.1 No Bidder shall contact the Procuring Agency on any matter relating to its bid, from the time of the bid opening to the time the Contract is awarded. 30.2 Any effort by a Bidder to influence the Procuring Agency in its decisions on bid evaluation, bid comparison, or Contract Award will result in the rejection of the Bidder’s bid and subsequent black listing. Canvassing by any Bidder at any stage of the Tender evaluation is strictly prohibited. 31. Rejection of Bids 31.1 The Procuring Agency may reject any or all bids at any time prior to the acceptance of a bid. The Procuring Agency shall upon request communicate to any Bidder who submitted a bid, the grounds for its rejection of any or all bids, but is not required to justify those grounds. 31.2 The Procuring Agency incurs no liability, solely by virtue of its invoking Clause 30.1 towards Bidders who have submitted bids.

Page 16 of 28

31.3 Notice of the rejection of any or all bids shall be given promptly to the concerned Bidders that submitted bids. 32. Re-Bidding 32.1 If the Procuring Agency rejects all bids in pursuant to instruction to the bidder, it may call for a re-bidding or if deems necessary and appropriate the Procuring Agency may seek any alternative methods of procurement. 32.2 The Procuring Agency before invitation for re-bidding shall assess the reasons for rejection and may revise specifications, evaluation criteria or any other condition for Bidders, as it may deem necessary. 33. Announcement of Evaluation Report 33.1 The Procuring Agency shall announce the results of bid evaluation of a report giving justification for acceptance or rejection of bids at least ten days prior to the award of procurement Contract. Award of Contract 34. Acceptance of Bid and Award criteria 34.1 The Bidder with technically evaluated lowest financial bid, if not in conflict with any other law, rules, regulations or policy of the Government, shall be awarded the Contract, within the original or extended period of bid validity. 35. Procuring Agency’s right to vary quantities at time of Award 35.1 The Procuring Agency reserves the right at the time of Contract award to increase or decrease, the quantity of Supplies originally specified in the Price Schedule and Schedule of Requirements without any change in unit price or other terms and conditions. 36 Limitations on Negotiations 36.1 Save as otherwise provided there shall be no price negotiations with the bidder having submitted the lowest evaluated bid or with any other bidder: provided that the extent of the negotiation permissible shall be subject to the regulations issued by the PPRA, 2014. 37. Notification of Award 37.1 Prior to the expiration of the period of bid validity, the Procuring Agency shall notify the successful Bidder in writing by registered letter that its bid has been accepted. 37.2 The notification of Award shall constitute the formation of the Contract. 38. Signing of Contract 38.1 At the same time as the Procuring Agency notifies the successful Bidder that its bid has been accepted, the Procuring Agency shall send the Bidder the Contract Form provided in the bidding documents, incorporating all agreements between the Parties. 38.2 Within ONE week of receipt of the Contract Form, both the successful Bidder and the Procuring Agency shall sign and date the Contract on the legal stamp paper. The Procuring Agency shall issue Purchase Order on the same date of signing of Contract.

Page 17 of 28

If the successful Bidder, after completion of all codal formalities shows inability to sign the Contract then their bid Security/ earnest money to the extent of proportionate percentage shall be forfeited and the firm shall be blacklisted minimum for two years for future participation. In such situation the Procuring Agency 39. Performance Guarantee. 39.1 The Performance Guarantee will be 10% of the contract amount. The performance security shall be deposited in the shape of deposit at call (CDR). In case, the contractor fails to execute the contract strictly in accordance with the terms and conditions laid down in the contract, the security deposited by him shall be forfeited and the store purchased at his risk & expense. 39.2 Failure of the successful Bidder to comply with the requirement of instruction to the bidder shall constitute sufficient grounds for the annulment of the Award, in which event the Procuring Agency may make the Award to the next lowest evaluated Bidder or call for re-bidding. 40. Schedule of Requirement. 40.1 The Supply of DIALYSIS ITEMS(DISPOSABLE & SOLUTION) shall be w.e.f the next date after the date of issue of Purchase Order i.e. 01.10.2018 (without penalty), and with prescribed penalty, as per following schedule of requirement: 40.2 In case of late Supply of DIALYSIS ITEMS (DISPOSABLE & SOLUTION) beyond the periods specified in the Schedule of Requirements, penalty @ 0.5% per week of the cost after 1 week 1% per week on word. 41. Redressal of grievances by the Procuring Agency. 41.1 The Procuring Agency shall constitute a committee comprising of odd number of persons, with proper powers and authorizations, to address the complaints of bidders that may occur prior to the entry into force of the procurement contract. 41.2 Any bidder feeling aggrieved by any act of the Procuring Agency after the submission of his bid may lodge a written complaint concerning his grievances not later than fifteen days after the announcement of the bid evaluation report under rule35. 41.3 The committee shall investigate and decide upon the complaint within fifteen days of the receipt of the complaint. 41.4 Mere fact lodging of a complaint shall not warrant suspension of the procurement process. 41.5 Any bidder not satisfied with the decision of the committee of the Procuring Agency may lodge an appeal in the relevant court of jurisdiction

Page 18 of 28

TERMS AND CONDITIONS OF CONTRACT FY 2019-20 DIALYSIS ITEMS(DISPOSABLE & SOLUTION)

The Tender document including evaluation criteria for the purchase of DIALYSIS

ITEMS(DISPOSABLE & SOLUTION) will be conducted through PPRA Rules 2014

(Single Stage-Two Envelopes).

1. DIALYSIS ITEMS(DISPOSABLE & SOLUTION) will be supplied at basement of the hospital by the supplier on his own transport.

2. Cash receipt token of having purchase the tender, must accompany the offer.







8. Reasonable/responsible person should be deputed at the time of opening of tender. In case of misbehavior the earnest money will be forfeited besides other punitive action.

9. The sealed tender will be received up to 04.07.2019at 09:00 AM and will be opened at 04.07.2019at 10:00 AM in the presence of party / firms representative on the same day (no bid will be received after the dead line according to PPRA Rules 2014).

10. First Technical Bid will be opened on prescribed date and the technical evaluation


party / firms representative on 30.07.2019(10:00 A.M)

11. The rate contract through this tender/contract for the supply of DIALYSIS

ITEMS(DISPOSABLE & SOLUTION)will be for the period from 1st Sep 2019 to

30th June 2020. The purchase will be made from time to time as per requirements of

this Hospital at the same approved rates of tender. In case you fail to supply the

required items during the contract period up to 10% Performance Guarantee will be

forfeited and the firm will be black listed.

Page 19 of 28

12. Pay Order / Demand draft Rs. 30,000/- is mandatory to be deposited along with



bidder will deposit up to 10% Performance Guarantee within 07 days positively.

14. The firm will provide item(s) Sale License/Distribution Certificate along with the

tender documents.


quality /brand etc on judicial paper that the price quoted in the tender is not more






firm.










COMPLETE ORDERS.


STIPULATED TIME i.e 15 DAYS AS MENTIONED IN SUPPLY ORDER. AN


WITHIN STIPULATED TIME i.e 15 DAYS OF ISSUANCE OF SUPPLY ORDER.




Page 20 of 28



23. IN CASE OF EMERGENCY REQUIREMENT OR STOP GAP ARRANGEMENT;





25. Income tax will be deducted under relevant section of the Income Tax Ordinance

2001.

26. Original/verified PRICE LISTS of all the item(s) Offered by supplier must be










31. Samples must be provided for evaluation purpose along with tender

documents. Items quoted in tender without samples will not be considered for

technical evaluation. All the samples will be safely secured with CMS for

future references. All the samples will be returned after closure of respective

contract.


Authority.

34. In case of any discrepancy, less weight, short supply etc the supplier will be held

responsible.



Page 21 of 28


STAMPED with undeletable ink on each bottle, strip, outer packing/inner packing

and ampoules etc.










42. SUPPLIERS AWARDED CONTRACT IN PAST BY PESSI HOSPITAL I-12







Note:- Bidders must mention the packing of items as per unit & per ml rate in their financial bids. Otherwise bids will be rejected due to incomplete information under PPRA Rules 2014, format of financial bid is attached. Supplier Address for notice purpose Procuring Agency’s address …………………………….. for notice purpose shall be the ……………………………..



Page 22 of 28

Satisfactory report Sample Performa

Year M/s. Item(s) Supplied


Name of end user(s) : ______________________________

Department : ______________________________

Stamp: ______________________________

Date: ______________________________

Signature: ______________________________

Page 23 of 28

Sample Collection Form

To be filled by Supplier

S. No


Quantity Clarification of the Observation

Date of Submission

Signature of Bidder

Page 24 of 28

Sample Evaluation Form

To be filled by Technical Committee

S. No


Quantity Rejection/ Selection & Remarks of Technical Member

Date of Submission & Signature of Technical Member

MEDICAL SUPERINTENDENT, PESSI Hospital Islamabad

Page 25 of 28

CONTRACT FORM


Pessi Hospital, Islamabad, through its Deputy Medical Superintendent (Referred to as





________________________________________________________, bearing CNIC No.

(hereinafter referred to as “ ” which expression shall, where the context permits,


WHEREAS


(REFERRED TO AS SERVICE PROVIDER )

CUSTOMER NAME: SOCIAL SECURITY HOSPITAL, ISLAMABAD



TYPE OF SERVICE: Supply of DIALYSIS ITEMS(DISPOSABLE & SOLUTION)


1. The DIALYSIS ITEMS(DISPOSABLE & SOLUTION) to the basement of PESSI Hospital, Islamabad will be the responsibility of Service Provider.

2. The Maintainace of quality, quantity of l will be the responsibility of Service Provider.

3. The service provider will ensure to swiftly respond the demand of DIALYSIS ITEMS(DISPOSABLE & SOLUTION), the response time will not be more than __________.

4. The collection of empty cylinders will be the responsibility of Service Provider. 5. The Service provider will ensure supply of DIALYSIS ITEMS(DISPOSABLE &

SOLUTION) ______________. 6. The bidding documents shall also be compulsory part of this agreement.

Page 26 of 28



Page 27 of 28


SUPPLY OF DIALYSIS ITEMS(DISPOSABLE & SOLUTION)

(F.Y 2019-20)

S.No. Name of Items Specification Companies with

Specification Rate/Unit par Pack

1 Dialyzer Filter All Sizes (Steam

Sterilized )

2 BTL Set

3 2 Fistula Needle (A+V) (G Sizes 16-17 &18)

4 Dialysis Solution

Bicarbonate (A+B)

Acetate (A+B)

5 Double Lumen Catheter

All Sizes

6 C.V.P Line All Sizes

7 Water Inlet Filter

8 Citrosteril Solution 5LTR

9 Permacath All Size


Page 28 of 28

CHECK LIST



KNOCK OUT CLAUSES












AFFIDAVIT MUST BE PROVIDED ON STAMP PAPER RS 100

We M/S -------------------------------------------are not suspended /blacklisted/defaulter of any

government/autonomous institution at any time .in case of submission of false statement by the

firm ,the department reserve the right to take any punitive action including forfeiture of

security, under the rules .

Moreover we also confirm that the prices quoted in PESSI hospital Islamabad are not more than the

prices quoted in other government /Autonomy institution. In case of any over pricing firm shall be

bound to refund the excess charged amount to the institution .the firm also confirm to abide by all

the terms and conditions laid down in the tender inquiry, in case of any violation of any terms and

conditions, the hospital reserves the right to take any punitive action including forfeiture of

security, under the rules

Note: Fill in the check list properly/completely along with the page marking

of the documents enclosed.

Medical Superintendent

PESSI Hospital Islamabad

Page 1 of 37



BIDDING DOCUMENTS FOR SUPPLY OF X-RAY FILMS AND CHEMICALS

Page 2 of 37


TENDER FOR SUPPLY OF X-RAY FILMS AND CHEMICALS

Social Security Hospital, Islamabad.


1. Name of Bidder ______________________________________

2. Address ______________________________________

______________________________________





Number and dated








Dated:__________________________

Stamp:__________________________






Page 3 of 37


TENDER FEE: Rs. 1000/- (Non-refundable) LAST DATE OF RECEIPT: 04.07.2019(09:00 A.M.) DATE OF OPENING: 04.07.2019(10:45 A.M.) DATE OF FINANCIAL BID OPENING: 30.07.2019(10:45 A.M) Contract Period. 01-Year after issuance work of Award list Bid Security: 2% of estimated price in shape of CDR in favor of Medical Superintendent PESSI Hospital Islamabad.

SUBJECT: - TERMS & CONDITIONS REGARDING SUPPLY OF X-RAY FILMS AND CHEMICALS.

Technical specifications for Supply of X-RAY FILMS AND CHEMICALS Instructions to the bidders, General Conditions of contract, special conditions of Contract & schedule of requirements are detailed in the bidding document available at PPRA Web Site, www.ppra.punjab.gop.pk & PESSI Website, www.pessi.gop.pk.

NO.SSR/Hospital/Tender/__________________ Dated Islamabad, the 2019. M/s. ____________________________________________________________ ____________________________________________________________



Page 4 of 37


Technical Bid for X-RAY FILMS AND CHEMICALS


S.

No Name of Items Specification

Companies with

Specification

Remarks & Signature

of Concern Member

of Technical

Committee

1 X-Ray Films with

Envelope

08x10 NIF/ AIF

Blue / Green

2 X-Ray Films with

Envelope

10x12 NIF/ AIF

Blue / Green

3 X-Ray Films with

Envelope

12x15 NIF/ AIF

Blue / Green

4 X-Ray Films with

Envelope

14x17 NIF/ AIF

Blue / Green

5 Automatic X-Ray

Film Developer. 20-Ltr Liquid.

6 Automatic X-Ray

Film Fixer 20-Ltr Liquid.

7 Dental X-Ray Films

Instant Packet

8 X-Ray Cassettes

(Blue / Green)

14 x 17

12 x 15

10 x 12

8 x 10

9 Mammography

Film with Envelope

18 x 24cm

24 x 30cm

10 X.Ray Films Caset 14 x 17

Page 5 of 37

12 x 15

10 x 12

8x10

Please furnish satisfactory Performance Certificate from End User

i.e.(Radiologist).





(b) General Conditions of Contract (GCC); (c) Special Conditions of Contract (SCC);

(d) Schedule of Requirements;

(e) Contract Form;

(f) Manufacturer’s Authorization Form;

(g) Bid Form; and

(h) Price Schedule.

(i) Technical Specifications; 1.2 The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents. Failure to furnish all information required by the bidding documents or to submit a bid not substantially responsive to the bidding documents in every respect shall be at the Bidder’s risk and may result in the rejection of its bid.

Page 6 of 37

2. Source of Funds 2.1 The Punjab Employees Social Security Hospital Islamabad has allocated funds FOR SUPPLY OF X-RAY FILMS AND CHEMICALS under the relevant head of Account during the financial year 2019-20(herein referred to as the “Procuring Agency”). 3. Eligible Bidders 3.1 This Invitation for Bids is open to all original Manufacturers/authorized Sole Agents of Local/Foreign Principals in Pakistan for such type of Supplies. 3.2 The bidder must possess valid authorization from the Local/Foreign Principal / Manufacturer and in case of Manufacturer; they should have a documentary proof to the effect that they are the original Manufacturer of the required Gases. 3.3 Bidders should not be under a declaration of ineligibility for corrupt and fraudulent practices issued by any Government (Federal, Provincial), PESSI, a local body or a public sector organization. 3.4 Any offer not received as per terms and conditions of the Bidding documents is liable to be ignored. No offer shall be considered if:-


















Page 7 of 37


clarification of the bidding documents, which it receives not later than Seven (07) days prior to the deadline for the submission of bids prescribed in the Invitation for Bids. Written copies of the Procuring Agency’s response (including an explanation of the query but without identifying the source of inquiry) shall be sent to all prospective Bidders that have received the bidding documents. 7. Amendment of Bidding Documents 7.1 At any time prior to the deadline for submission of bids, the Procuring Agency, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, may modify the bidding documents by amendment. 7.2 All prospective Bidders that have received the bidding documents shall be notified of the amendment in writing or by cable or by phone, and shall be binding on them. 7.3 In order to allow prospective Bidders reasonable time in which to take the amendment into account in preparing their bids, the Procuring Agency, at its discretion, may extend the deadline for the submission of bids. Amendment notice to that effect shall be communicated in the same manner as the original invitation to bid. 8. Qualification and Disqualification of Bidders 8.1 In the absence of prequalification, the Procuring Agency shall determine to its satisfaction whether the Bidder that is selected as having submitted the lowest evaluated responsive bid is qualified to perform the Contract satisfactorily, in accordance with the evaluation criteria. 8.2 The determination shall take into account the Bidder’s financial, technical, and production capabilities. It shall be based upon an examination of the documentary evidence of the Bidder’s qualifications submitted by the Bidder, pursuant to evaluation criteria as well as such other information as the Procuring Agency deems necessary and appropriate. 8.3 An affirmative determination shall be a pre-requisite for Award of the Contract to the Bidder. A negative determination shall result in rejection of the Bidder’s bid, in which event the Procuring Agency shall proceed to the next lowest evaluated bid to make a similar determination of that Bidder’s capabilities to perform satisfactorily. 8.4 The Procuring Agency, at any stage of the procurement proceedings, having credible reasons for or prima facie evidence of any defect in Supplier’s capacities, may require the Suppliers to provide information concerning their professional, technical, financial, legal or managerial competence.

Page 8 of 37

8.5 The Procuring Agency shall disqualify a Bidder if it finds, at any time, that the information submitted by him concerning his qualification as Supplier was false and materially inaccurate or incomplete. 8.6 Bidders that are found to consistently fail to provide satisfactory performances or are found to be indulging in corrupt or fraudulent practices shall be black listed. 9. Corrupt or Fraudulent Practices 9.1 The Procuring Agency requires that all Bidders/ Suppliers/ Contractors observe the highest standard of ethics during the procurement and execution of such Contracts. In pursuance of this policy, the Procuring Agency: a. defines, for the purposes of this provision, the terms set forth below as follows: I. “corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in Contract execution; and II. “fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a Contract to the detriment of the Procuring Agency, and includes collusive practice among Bidders (prior to or after bid Submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Procuring Agency of the benefits of free and open competition; b. shall reject a proposal for Award if it determines that the Bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the Contract in question; shall declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a Contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing, a Contract. Preparation of Bids 10. Language of Bid 10.1 The bid prepared by the Bidder, as well as all correspondence and documents relating to the bid exchanged by the Bidder and the Procuring Agency shall be written in English. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages in English, in which case, for purposes of interpretation of the Bid, the translation shall govern. 11. Documents Comprising the Bid 11.1 The bid prepared by the Bidder shall comprise the following components: (a) A Bid Form and Price Schedule completed in accordance with instructions to the bidder (to be submitted along with financial proposal);



Page 9 of 37

12. Bid Form and Price Schedule 12.1 The Bidder shall complete the Bid Form and an appropriate Price Schedule furnished in the bidding documents indicating the Supplies to be supplied, a brief description of the Supplies, specifications, taxes, quantity, and prices. 13. Bid Prices 13.1 The Bidder shall indicate on the Price Schedule the unit prices and total bid price of the Supplies, it proposes to supply under the Contract. 13.2 Form for Price Schedule is to be filled in very carefully, and should be typed. Any alteration/ correction must be initialed. Every page is to be signed and stamped at the bottom. Serial number/ bid number of the quoted item may be marked or highlighted with red/yellow marker. 13.3 The Bidder should quote the prices of Supplies according to the technical specifications. The specifications of Supplies, different from the demand of enquiry, shall straightway be rejected. 13.4 The Bidder is required to offer competitive price. All prices must include relevant taxes and duties, where applicable. If there is no mention of taxes, the offered/ quoted price shall be considered as inclusive of all prevailing taxes/duties. The benefit of exemption from or reduction in the GST or other taxes shall be passed on to the Procuring Agency. 13.5 Prices offered should be for the entire quantity demanded; partial quantity offers shall straightaway be rejected. Conditional offer shall also be considered as non-responsive Bidder. 13.6 While tendering your quotation, the present trend/ inflation in the rate of Supplies and services in the market should be kept in mind. No request for increase in price due to market fluctuation in the cost of Supplies and services shall be entertained after the bid has been submitted. 14. Bid Currencies 14.1 Prices shall be quoted in Pak Rupees in case of free delivery basis (FOR). 15. Documents Establishing Bidder’s Eligibility and Qualification 15.1 The Bidder shall furnish, as part of its technical bid, documents establishing the Bidder’s eligibility to bid and its qualifications to perform the Contract if its bid is accepted. 15.2 The documentary evidence of the Bidder’s eligibility to bid shall establish to the Procuring Agency’s satisfaction that the Bidder, at the time of submission of its bid, is an eligible as defined under instruction to the bidder. 15.3 The documentary evidence to be submitted in the Technical Proposal for the purposes of qualification and technical evaluation shall include: (a) The Supplier/ agent shall have to produce letter of authorization from Manufacturer and in case of Manufacturer, documentary proof to the effect that they are the original Manufacturer of the required Supplies shall be provided.

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(i) The Bidder shall provide total list of products it supplies in the market. The Bidder shall also supply attested copy of the first invoice for the specific product for which bidding is being undertaken. The Bidder shall also be responsible for providing up to date and authentic contact details of both private and public hospitals to which it has supplied over the last two years. Bidder shall also provide supply order details over last one (01) year with complete and up to date details of its distribution sub-offices or/and representatives 16. Documents Establishing Supplies’ Eligibility and Conformity to Bidding Documents. 16.1 Pursuant instruction to the Bidder shall furnish along with technical proposal, as part of its bid, documents establishing the eligibility and conformity to the bidding documents of all Supplies, which the Bidder proposes to supply under the Contract. 16.2 Submission of sample (where demanded): If so required by the technical committee, to be recorded in writing, the bidder shall provide a sample or demonstration as the case may be.

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17. Bid Security 17.1 Bid Security in the form of 2% of estimated amount will have to be deposited in the form of call deposit and in case the offer is withdrawn, amended or revised during the validity period of the offer, the bid security is liable to be forfeited.



Submission of Bids 19. Format and Signing of Bid 19.1 The bid shall be typed and shall be signed by the Bidder or a person or persons duly authorized to bind the Bidder to the Contract. The person or persons signing the bid shall initial all pages of the bid. 19.2 Any interlineations, erasures, or overwriting shall be valid only if they are initialed by the person or persons signing the bid. 19.3 All biding documents to be duly attested (signed and stamped) by the authorized person of company. 20. Sealing and Marking of Bids 20.1 The envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters to avoid confusion. The envelopes shall then be sealed in an outer envelope. 20.2 The inner and outer envelopes shall: a) be addressed to the Procuring Agency at the address given in the Invitation for Bids; and

b) bear the Institution/Hospital name and number indicated in the Invitation for Bids, and shall be inscribed by the following sentence: “DO NOT OPEN BEFORE,” to be completed with the time and the date specified in the invitation for Bid. 20.3 The inner envelopes shall also indicate the name and address of the Bidder to enable the bid to be returned unopened in case it is declared as non-responsive or late. 20.4 If the outer as well as inner envelope is not sealed and marked properly, the Procuring Agency shall assume no responsibility for the bid’s misplacement or premature opening.

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21. Deadline for Submission of Bids 21.1 Bids must be submitted by the Bidder and received by the Procuring Agency at the address specified Instruction to the bidder not later than the time and date specified in the Invitation for Bids. 21.2 The Procuring Agency may, at its discretion, extend this deadline for the submission of bids by amending the bidding documents in accordance with Instruction to the bidder in which case all rights and obligations of the Procuring Agency and Bidders previously subject to the deadline shall thereafter be subject to the deadline as extended. 22. Late Bid 22.1 Any bid received by the Procuring Agency after the deadline for submission of bids prescribed by the Procuring Agency pursuant to Instruction to the bidder shall be rejected and returned unopened to the Bidder. 23. Withdrawal of Bids 23.1 The Bidder may withdraw its bid prior to the deadline specified in the invitation to bid. 23.2 No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of the period of bid validity specified in Instruction to the bidder Withdrawal of a bid during this interval will make the bidder eligible to be debarred for further procurements for a period as deem necessary by the Procuring Agency. The Bidding Procedure (under Punjab Procurement Rules 2014) 24. Single stage – two envelopes bidding procedure 24.1 Single stage – two envelopes bidding procedure shall be applied: The bid shall comprise a single package containing two separate envelopes. Each envelope shall contain separately the financial proposal and the technical proposal; the envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters to avoid confusion; Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened; the envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of Procuring Agency without being opened; The Procuring Agency shall evaluate the technical proposal, without reference to the price and reject any proposal which do not conform to the specified requirements; during the technical evaluation no amendments in the technical proposal shall be permitted; The financial proposals of bids shall be opened publicly at a time, date and venue to be announced and communicated to the Bidders in advance; After the evaluation and approval of the technical proposal the Procuring Agency shall at a time within the bid validity period, publicly open the financial proposals of the technically accepted bids only. The financial proposal of bids found technically non-responsive shall be returned un-opened to the respective Bidders; and The bid found to be the lowest evaluated bid shall be accepted.

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Opening and Evaluation of Bids 25. Opening of Bids by the Procuring Agency 25.1 The Procuring Agency shall initially open only the envelopes marked “TECHNICAL PROPOSAL” in the presence of Bidders’ representatives who choose to attend, at the time, on the date, and at the place specified in the Invitation for Bids. The Bidders’ representatives who are present shall sign the Attendance Sheet as evidence of their attendance. However, the envelope marked as “FINANCIAL PROPOSAL” shall remain unopened and shall be retained in safe custody of the Procuring Agency till completion of the evaluation process. 25.2 The Bidders’ names, item(s) for which they quoted their rate and such other details as the Procuring Agency, at its discretion, may consider appropriate, shall be announced at the opening of technical proposal. No bid shall be rejected at technical proposal/ bid opening, except for late bids, which shall be returned unopened to the Bidder pursuant to instruction to bidder. However, at the opening financial proposals (the date, time and venue would be announced later on), the bid prices, discounts (if any), and the presence or absence of requisite bid Security and such other details as the Procuring Agency, at its discretion, may consider appropriate, shall be announced. 25.3 The Procuring Agency shall prepare minutes of both the technical proposal as well as the financial proposal bid opening. 26. Clarification of Bids 26.1 During evaluation of the bids, the Procuring Agency may, at its discretion, ask the Bidder for a clarification of its bid. The request for clarification and the response shall be in writing, and no change in the prices or substance of the bid shall be sought, offered, or permitted. 27. Preliminary Examination 27.1 The Procuring Agency shall examine the bids to determine whether they are complete, whether any computational errors have been made (at the time of opening the financial proposal), whether required sureties have been furnished, whether the documents have been properly signed, and whether the bids are generally in order. 27.2 In the financial bids (at the time of opening the financial proposal) the arithmetical errors shall be rectified on the following basis. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the Bidders/Suppliers do not accept the correction of the errors, its bid shall be rejected. If there is a discrepancy between words and figures, the amount in words shall prevail. 27.3 The Procuring Agency may waive any minor informality, nonconformity, or irregularity in a bid which does not constitute a material deviation (or changes the substance of the bid), provided such waiver does not prejudice or affect the relative ranking of any Bidder. 27.4 Prior to the detailed evaluation, pursuant instruction to the bidder the Procuring Agency shall determine the substantial responsiveness of each bid to the bidding documents. For purposes of these Clauses, a substantially responsive bid is one, which

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conforms to all the terms and conditions of the bidding documents without material deviations. Deviations from, or objections of reservations to critical provisions shall be deemed to be a material deviation for technical proposals. The Procuring Agency’s determination of a bid’s responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. 27.5 If a bid is not substantially responsive, it shall be rejected by the Procuring Agency and may not subsequently be made responsive by the Bidder by correction of the nonconformity. 28. Evaluation and Comparison of Bids 28.1 The Procuring Agency shall evaluate and compare the bids, which have been determined to be substantially responsive, pursuant to instruction to bidder. 28.2 The Procuring Agency’s evaluation of technical proposal/ bid shall be on the basis of previous performances, test reports, inspection of plant/ factory/ premises, previous experience, financial soundness and such other details as already highlighted. However, the evaluation of financial proposal shall be on the basis of price inclusive of prevailing taxes and duties in pursuant to instruction to the bidder 28.3 All bids shall be evaluated in accordance with the evaluation criteria instruction to the bidder and other terms and conditions set forth in these bidding documents. 28.4 In case of procurement on C&F/ CIP/ CIF basis; for the purpose of comparison of bids quoted in different currencies, the price shall be converted into Pak Rupees in pursuant to instruction to the bidder. The rate of exchange shall be the selling rate, prevailing on the date of opening of bids specified in the bidding documents, as notified by the State Bank of Pakistan/ National Bank of Pakistan on that day. 28.5 A bid once opened in accordance with the prescribed procedure shall be subject to only those rules, regulations and policies that are in force at the time of issue of notice for invitation of bids. 29. Evaluation Criteria 29.1 For the purposes of determining the lowest evaluated bid, facts other than price such as previous performances, previous experience, engineering/ technical capabilities, financial soundness and such other details as the Procuring Agency at its discretion, may consider appropriate shall be taken into consideration. The following evaluation factors/ criteria will be employed on technical proposals. The number of points allocated to each factor shall be specified in the Evaluation Report. Only bids securing minimum of 70% marks would be declared technically accepted. i) After technical evaluation is completed, the Procuring Agency shall notify the date, time and location for opening of the financial proposals. Bidders’ attendance at the opening of financial proposals is optional.

ii) Financial proposals shall be opened publicly in the presence of the bidders’ representatives who choose to attend. The name of the bidders and the technical score of the bidder shall be read aloud. The financial proposal of the bidders who met the minimum qualifying mark shall then be inspected to confirm that they have remained sealed and unopened (financial proposals o those Bidders failing to secure minimum

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marks in the technical evaluation shall be returned unopened). These financial proposals shall be then opened, and the total prices read aloud and recorded.





Passing Marks = 70

S.No Parameters Detail Total Marks

Remarks Obtained

Marks

1


20

Please attach the

Bidder's Past i 1 10 Copies of

quoted


iii 3 20

2

Bidder's Market i

1 Year 5

15

Experience will be

Experience ii

2 Year 10 confirmed from

the

iii

3 Year 15 date of

registration

3 Bidder's financial status

i Bank Statement OR

8 15 Balance Sheet

ii Tax return 7

4

Copies of valid

Certificate(s)

i NTN 10

50

ii GST 10

iii Professional Tax 10

iv Authorized Distributor

20

Qualifying Marks 70

Total Marks 100

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30. Contacting the Procuring Agency. 30.1 No Bidder shall contact the Procuring Agency on any matter relating to its bid, from the time of the bid opening to the time the Contract is awarded. 30.2 Any effort by a Bidder to influence the Procuring Agency in its decisions on bid evaluation, bid comparison, or Contract Award will result in the rejection of the Bidder’s bid and subsequent black listing. Canvassing by any Bidder at any stage of the Tender evaluation is strictly prohibited. 31. Rejection of Bids 31.1 The Procuring Agency may reject any or all bids at any time prior to the acceptance of a bid. The Procuring Agency shall upon request communicate to any Bidder who submitted a bid, the grounds for its rejection of any or all bids, but is not required to justify those grounds. 31.2 The Procuring Agency incurs no liability, solely by virtue of its invoking Clause 30.1 towards Bidders who have submitted bids. 31.3 Notice of the rejection of any or all bids shall be given promptly to the concerned Bidders that submitted bids. 32. Re-Bidding 32.1 If the Procuring Agency rejects all bids in pursuant to instruction to the bidder, it may call for a re-bidding or if deems necessary and appropriate the Procuring Agency may seek any alternative methods of procurement. 32.2 The Procuring Agency before invitation for re-bidding shall assess the reasons for rejection and may revise specifications, evaluation criteria or any other condition for Bidders, as it may deem necessary. 33. Announcement of Evaluation Report 33.1 The Procuring Agency shall announce the results of bid evaluation of a report giving justification for acceptance or rejection of bids at least ten days prior to the award of procurement Contract. Award of Contract 34. Acceptance of Bid and Award criteria 34.1 The Bidder with technically evaluated lowest financial bid, if not in conflict with any other law, rules, regulations or policy of the Government, shall be awarded the Contract, within the original or extended period of bid validity. 35. Procuring Agency’s right to vary quantities at time of Award

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35.1 The Procuring Agency reserves the right at the time of Contract award to increase or decrease, the quantity of Supplies originally specified in the Price Schedule and Schedule of Requirements without any change in unit price or other terms and conditions. 36 Limitations on Negotiations 36.1 Save as otherwise provided there shall be no price negotiations with the bidder having submitted the lowest evaluated bid or with any other bidder: provided that the extent of the negotiation permissible shall be subject to the regulations issued by the PPRA, 2014. 37. Notification of Award 37.1 Prior to the expiration of the period of bid validity, the Procuring Agency shall notify the successful Bidder in writing by registered letter that its bid has been accepted. 37.2 The notification of Award shall constitute the formation of the Contract. 38. Signing of Contract 38.1 At the same time as the Procuring Agency notifies the successful Bidder that its bid has been accepted, the Procuring Agency shall send the Bidder the Contract Form provided in the bidding documents, incorporating all agreements between the Parties. 38.2 Within ONE week of receipt of the Contract Form, both the successful Bidder and the Procuring Agency shall sign and date the Contract on the legal stamp paper. The Procuring Agency shall issue Purchase Order on the same date of signing of Contract. If the successful Bidder, after completion of all codal formalities shows inability to sign the Contract then their bid Security/ earnest money to the extent of proportionate percentage shall be forfeited and the firm shall be blacklisted minimum for two years for future participation. In such situation the Procuring Agency 39. Performance Guarantee. 39.1 The Performance Guarantee will be 10% of the contract amount. The performance security shall be deposited in the shape of deposit at call (CDR). In case, the contractor fails to execute the contract strictly in accordance with the terms and conditions laid down in the contract, the security deposited by him shall be forfeited and the store purchased at his risk & expense. 39.2 Failure of the successful Bidder to comply with the requirement of instruction to the bidder shall constitute sufficient grounds for the annulment of the Award, in which event the Procuring Agency may make the Award to the next lowest evaluated Bidder or call for re-bidding. 40. Schedule of Requirement. 40.1 The Supply of X-RAY FILMS AND CHEMICALS shall be w.e.f the next date after the date of issue of Purchase Order i.e. 01.09.2019 (without penalty), and with prescribed penalty, as per following schedule of requirement: 40.2 In case of late Supply of X-RAY FILMS AND CHEMICALS beyond the periods specified in the Schedule of Requirements, penalty @ 1% per day of the cost.

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41. Redressal of grievances by the Procuring Agency. 41.1 The Procuring Agency shall constitute a committee comprising of odd number of persons, with proper powers and authorizations, to address the complaints of bidders that may occur prior to the entry into force of the procurement contract. 41.2 Any bidder feeling aggrieved by any act of the Procuring Agency after the submission of his bid may lodge a written complaint concerning his grievances not later than fifteen days after the announcement of the bid evaluation report under rule35. 41.3 The committee shall investigate and decide upon the complaint within fifteen days of the receipt of the complaint. 41.4 Mere fact lodging of a complaint shall not warrant suspension of the procurement process. 41.5 Any bidder not satisfied with the decision of the committee of the Procuring Agency may lodge an appeal in the relevant court of jurisdiction

General Conditions of Contract (GCC)

1. Definitions 1.1 In this Contract, the following terms shall be interpreted as indicated: a. “The Contract” means the agreement entered into between the Procuring Agency and the Successful bidder, as recorded in the Contract Form signed by the Parties, including all attachments and appendices thereto and all documents incorporated by reference therein.

b. “The Contract Price” means the price payable to the Supplier under the Contract for the full and proper performance of its contractual obligations.

c. “The Supplies” means electro medical equipment which the Supplier is required to supply to the Procuring Agency under the Contract.

d. “The Services” means those services ancillary to the supply of above Supplies, such as printing of special instructions on the label and packing, design and logo of the Institute/ Hospital, transportation of Supplies up to the desired destinations and other such obligations of the supplier covered under the Contract.

e. “GCC” mean the General Conditions of Contract contained in this section.

f. “SCC” means the Special Conditions of Contract.

g. “The Procuring Agency” means The Punjab Employees Social Security Institution.

h. “The Procuring Agency’s Country” is the country named in SCC

i. “The Supplier” means the individual or firm supplying the Supplies under this Contract.

j. “Day” means calendar day.

2. Application

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2.1 These General Conditions shall apply to the extent that they are not superseded by provisions of other Supplies of the Contract. 3. Country of Origin. 4. Standards

5. Use of Contract Documents and Information 5.1 The Supplier shall not, without the Procuring Agency’s prior written consent, disclose the Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the Procuring Agency in connection therewith, to any person other than a person employed by the Supplier in the performance of the Contract. Disclosure to any such employed person shall be made in confidence and shall extend only so far as may be necessary for purposes of such performance. 5.2 The Supplier shall not, without the Procuring Agency’s prior written consent, make use of any document or information enumerated in GCC Clause 5.1 except for purposes of performing the Contract. 5.3 Any document, other than the Contract itself, enumerated in GCC Clause 5.1 shall remain the property of the Procuring Agency and shall be returned (all copies) to the Procuring Agency on completion of the Supplier’s performance under the Contract if so required by the Procuring Agency. 5.4 The Supplier shall permit the Procuring Agency to inspect the Supplier’s accounts and records relating to the performance of the Supplier. 6. Patent Rights 7. Submission of Samples 8. Ensuring Storage/ Installation Arrangements 9. Inspections and Tests. 9.1 The Procuring Agency or its representative shall have the right to inspect and/or to test the Supplies to confirm their conformity to the Contract specifications at no extra cost to the Procuring Agency. 9.2 For the purpose of inspections and tests of equipment. The Supplier, all reasonable facilities and assistance, shall be furnished to the inspectors at no charge to the Procuring Agency. However, if the Supplier proves an undue delay in conduct of inspection on the part of Procuring Agency, the Supplier shall not be liable for penalty on account of that delay. The cost of such lab tests shall be borne by the Manufacturer/ Supplier. 9.3 The Procuring Agency’s right to inspect, test and, where necessary, reject the Supplies after the Supplies have been installed at Procuring Agency’s destinations.

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9.4 Nothing in GCC Clause 9 shall in any way release the Supplier from any warranty or other obligations under this Contract. 10. Physical Examination/ Inspection 10.1 The Supplies shall be acceptable subject to physical inspection, tests and/ or in accordance with the approved criteria as decided by the Procuring Agency. 11. Delivery and Documents 11.1 The Supplier in accordance with the terms specified in the Schedule of Requirements shall make delivery of the Supplies. The details of documents to be furnished by the Supplier are specified in SCC. 12. Insurance 13. Transportation 13.1 The Supplier shall arrange such transportation of the collection of samples as is required to prevent their damage or deterioration during transit to their final destination as indicated in the Schedule of Requirement. 13.2 Transportation including loading/ unloading of clinical samples shall be arranged and paid for by the Supplier, and related cost shall be inclusive in the Contract price. The addresses of destinations/ offices shall be provided at the time signing of Contract. 14. Incidental Services 15. Warranty 15.1 A warranty of ISO/EQC/IQC will be provided free of cost. 16. Payment 16.1 The method and conditions of payment to be made to the Supplier under this Contract shall be specified in SCC. The currency of payment is Pak. Rupees which will be paid after installation and satisfactory report by the Inspection Committee for Duty Delivered Pay (DDP)/free delivery at the consignee end. 17. Prices 17.1 Prices charged by the Supplier for Supplies delivered under the Contract shall not vary from the prices quoted by the Supplier in its bid and shall remain the same till expiry of the original bid validity period provided the Procuring Agency’s request for bid validity extension. 18. Contract Amendments 18.1 No variation in or modification of the terms of the Contract shall be made except by written amendment signed by the Parties. 19. Assignment

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19.1 The Supplier shall not assign, in whole or in part, its obligations to perform under this Contract, except with the Procuring Agency’s prior written consent. 20. Subcontracts 20.1 The Supplier shall not be allowed to sublet the job and award subcontracts under this Contract. 21. Delays in the Supplier’s Performance 21.1 Supply of X-RAY FILMS AND CHEMICALS shall be made by the Supplier in accordance with the time schedule prescribed by the Procuring Agency in the Schedule of Requirements. 21.2 If at any time during performance of the Contract, the Supplier should encounter conditions impeding timely Supply of X-RAY FILMS AND CHEMICALS, the Supplier shall promptly notify the Procuring Agency in writing of the fact of the delay, it’s likely duration and its cause(s). As soon as practicable after receipt of the Supplier’s notice, the Procuring Agency shall evaluate the situation and may at its discretion extend the Supplier’s time for performance, with or without liquidated damages, in which case the extension shall be ratified by the Parties by amendment of Contract. 21.2 without the application of liquidated damages. Penalties/Liquidated Damages 22.1 In case of late delivery beyond the presented period, penalty as specified in SCC shall be imposed upon the Supplier/ Manufacturer. The above Late Delivery (LD) is subject to GCC Clause 24, including late delivery for reasons beyond control. Once the maximum is reached, the Procuring Agency may consider termination of the Contract pursuant to GCC Clause 23. 22.2 If the firm provide substandard item and fail to provide the item the payment of risk purchase (which will be purchased by the indenter) the price difference shall be paid by the Firm. 22. Termination for Default 23.1 The Procuring Agency, without prejudice to any other remedy for breach of Contract, by written notice of default sent to the Supplier, may terminate this Contract in whole or in part: a. if the Supplier fails to Processing of the samples within the period(s) Specified in the Contract, or within any extension thereof granted by the Procuring Agency pursuant to GCC Clause 8.2; or b. if the Supplier fails to perform any other obligation(s) under the Contract.

c. if the Supplier, in the judgment of the Procuring Agency has engaged in corrupt or fraudulent practices in competing for or in executing the Contract. For the purpose of this clause: “corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in Contract execution.

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“fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a Contract to the detriment of the Procuring Agency, and includes collusive practice among Bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Procuring Agency of the benefits of free and open competition. 24. Force Majeure 24.1 Notwithstanding the provisions of GCC Clauses 21, 22, and 23, the Supplier shall not be liable for forfeiture of its Performance Guaranty/ bid Security, or termination/ blacklisting for default if and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure. For the purposes of this clause Force Majeure means an act of God or an event beyond the control of the Supplier and not involving the Supplier’s fault or negligence directly or indirectly purporting to miss planning, mismanagement and/or lack of foresight to handle the situation. Such events may include but are not restricted to acts of the Procuring Agency in its sovereign capacity, wars or revolutions, fires, floods, earthquakes, strikes, epidemics, quarantine restrictions and freight embargoes. If a Force Majeure situation arises, the Supplier shall promptly notify the Procuring Agency in writing with sufficient and valid evidence of such condition and the cause thereof. The Committee, constituted by PESSI (Head Office) for Redressal of grievances, shall examine the pros and cons of the case and all reasonable alternative means for completion of purchase order under the Contract and shall submit its recommendations to the competent authority. However, unless otherwise directed by the Procuring Agency in writing, the Supplier shall continue to perform its obligations under the Contract as far as is reasonably practical and shall seek reasonable alternative means for performance not prevented by the Force Majeure event. 25. Termination for Insolvency 25.1 The Procuring Agency may at any time terminate the Contract by giving written notice of one month time to the Supplier if the Supplier becomes bankrupt or otherwise insolvent. In this event, termination shall be without compensation to the Supplier, provided that such termination shall not prejudice or affect any right of action or remedy which has accrued or shall accrue thereafter to the Parties. 26. Arbitration and Resolution of Disputes 26.1 The Procuring Agency and the Supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connection with the Contract. 26.2 If, after thirty (30) days from the commencement of such informal negotiations, the Procuring Agency and the Supplier have been unable to resolve amicably a Contract dispute, either party may require that the dispute be referred to the Arbitrator for resolution through arbitration.

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26.3 In case of any dispute concerning the interpretation and/or application of this Contract shall be settled through arbitration. Medical Superintendent, PESSI Hospital Islamabad or his nominee shall act as sole arbitrator. The decisions taken and/or award made by the sole arbitrator shall be final and binding on the Parties 27. Governing Language 27.1 The Contract shall be written in English language. Subject to GCC Clause 28, the version of the Contract written in the specified language shall govern its interpretation. All correspondence and other documents pertaining to the Contract, which are exchanged by the Parties, shall be written in English. 28. Applicable Law 28.1 This Contract shall be governed by the laws of Pakistan and the courts of Pakistan shall have exclusive jurisdiction. 29. Notices 29.1 Any Notice given by one party to the other pursuant to this Contract shall be sent to the other party in writing and confirmed to other party’s address specified in SCC. 29.2 A notice shall be effective when delivered or on the notice’s effective date, whichever is later

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Special Conditions of Contract (SCC) (Pkg-1)

1. The Supply of X-RAY FILMS AND CHEMICALS will be done by service provider at own Transportation at basement of the hospital.

2. Cash receipt (in original) token of having purchase the tender, must accompany the offer.




6. Attested copy of any registration certificate held by the company may be attached.

7. The bidder will certify that the price quoted against the tender is/are not more than the prices charged from any agency for the proceeding 180 days (Government and Private) in Pakistan and in case of any discrepancy, the bidder hereby undertakes to refund the price charged in excess.

8. The Principal of the firms must give a certificate that the rates offered are not more than the trade price.

09. The Medical Superintendent, PESSI Hospital Islamabad reserves the right to increase or decrease quantity of Test.


22. The Medical Superintendent does not pledge himself to accept the lowest bid and reserve to himself the right of accepting the whole or any part of the tender or portion of the quantity offered and the bidder shall supply the same at the rate quoted. The bidders are at liberty to tender for the whole or any portion to the state in the tender that the rate quoted shall apply only if the entire quantity is purchased.

25. Reasonable/responsible person should be deputed at the time of opening of tender. In case of misbehavior the earnest money will be forfeited besides other punitive action. 26. The plants and machinery offered shall always be completed with its normal standard accessories fitting and tool kit and spare Supplies, if any.

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1. The Tender document including evaluation criteria for the purchase of X-RAY

FILMS AND CHEMICALS will be conducted through PPRA Rules 2014

(Single Stage- Two Envelopes).

2. The sealed tender will be received up to 04.07.2019 at 09:00 AM and will be

opened at 04.07.2019at 10:45 AM in the presence of party / firms representative

on the same day (no bid will be received after the dead line according to PPRA

Rules 2014).

3. First Technical Bid will be opened and the technical evaluation criteria of bids will

be completed. “Financial Bid” will be opened in the presence of party / firms

representative on 30.07.2019 at 10:45 AM.

4. The X-RAY FILMS AND CHEMICALS will be for the period from

1st Sep 2019 to 30th June 2020. The purchase will be made from time to time as

per requirements of this Hospital at the same approved rates of tender. In case

you fail to supply the required items during the contract period up to 10%

Performance Guarantee will be forfeit and the firm will be black listed.

5. Pay Order / Demand draft is mandatory to be deposited along with tender

documents as 02% bid security of estimated price.

6. After successful awarding of tender, the bid security will be returned and

successful bidder will deposit up to 10% Performance Guarantee within 07 days

positively.

7. The firm will provide item(s) Distribution Certificate / Sale License along with

the tender documents.



than the market price or price charged from any other Public Sector. If it is noted

that rate quoted is over / above the market rate, undersigned has the right to

cancel the tender.

Page 26 of 37

9. In case of any discrepancy/over invoicing, the bidder will refund the excess

amount or excess amount will be deducted from the outstanding bills/Deposit at

Call of said firm.






12. In case of Near To Expiry Items (Six months) the suppliers will responsible for

replacing the quantity with longer expiry date batch.

13. THE Firm shall deliver the items to the Hospital within the stipulated time as

mentioned in supply order, Late Supply Penalty will be imposed @ 0.5% for

1st week, after failure to supply on due date and @ 1% for the next 15 days and

so on.

a) In case of emergency requirement; Risk Purchase shall be made and

amount incurred will be recovered from the contractor.

b) Action will be taken against the suppliers as per rules.


15. Income tax will be deducted under relevant section of the Income Tax

Ordinance 2001.











Page 27 of 37

21. The Samples must be provided for evaluation purpose along with tender

documents. Without samples tender documents will

not acceptable Note:- Provided samples are returnable after evaluation.

22. The contract period may be extended up to three months if needed by the

Competent Authority.


responsible.

24. All items supplied will be in accordance with the Drugs Act 1976 “Labelling and



STAMPED with undeletable ink on each bottle, kit and bag etc.










31. The Tender can be extended upto 03Years subject to satisfactory

performance, Market Price and Principle of Procurement .

32. The Competent Authority / Purchase Committee has reserved the right to reject any one or all offers with assigning any reason.

Supplier Address for notice purpose Procuring Agency’s address …………………………….. for notice purpose shall be the ……………………………..

Medical Superintendent, PESSI Hospital, IJP Road, Islamabad .

Note: All assessments and procuring i.e. receiving, opening and awarding etc. shall be governed by the Punjab Procurement Rules, 2014.

Page 28 of 37

TERMS AND CONDITIONS OF CONTRACT FY 2019-20 PROVISION OF X-RAY FILMS AND CHEMICALS

The Tender document including evaluation criteria for the purchase of X-RAY FILMS

AND CHEMICALS will be conducted through PPRA Rules 2014 (Single Stage-Two

Envelopes).

3. X-RAY FILMS AND CHEMICALS will be supplied at basement of the hospital by

the supplier on his own transport. 4. Cash receipt token of having purchase the tender, must accompany the offer.







9. The sealed tender will be received up to 04.07.2019at 09:00 AM and will be opened

at 04.07.2019at 10:45 AM in the presence of party / firms representative on the same day (no bid will be received after the dead line according to PPRA Rules 2014).



party / firms representative on 30.07.2019 at 10:45 AM.

11. The rate contract through this tender/contract for the supply of X-RAY FILMS AND

CHEMICALS will be for the period from 1st Sep 2019 to 30th June 2020. The

purchase will be made from time to time as per requirements of this Hospital at the

same approved rates of tender. In case you fail to supply the required items during

Page 29 of 37

the contract period up to 10% Performance Guarantee will be forfeited and the firm

will be black listed.






tender documents.








firm.










COMPLETE ORDERS.






Page 30 of 37










25. Income tax will be deducted under relevant section of the Income Tax Ordinance

2001.












Authority.


responsible.





Page 31 of 37















NOTE:- BIDDERS MUST MENTION THE PACKING OF ITEMS AS PER TEST COST & PER ML COST IN THEIR FINANCIAL BIDS. OTHERWISE BIDS WILL BE REJECTED DUE TO INCOMPLETE INFORMATION UNDER PPRA RULES 2014, FORMAT OF FINANCIAL BID IS ATTACHED. Supplier Address for notice purpose Procuring Agency’s address …………………………….. for notice purpose shall be the ……………………………..



Page 32 of 37


Year M/s. Equipment & Reagent Supplied


Name of end user(s) : ______________________________

Department : ______________________________

Stamp: ______________________________

Date: ______________________________

Signature: ______________________________

Page 33 of 37

CONTRACT FORM THIS AGREEMENT is entered into at Islamabad on ________ 2019 for by and between:




AND

M/s._______________________________, having its head office at


________________________________________________________, bearing CNIC No.



WHEREAS SERVICE PROVIDER: -------------------------------------------.





TYPE OF SERVICE: Supply of X-RAY FILMS AND CHEMICALS


1. The Supply of X-RAY FILMS AND CHEMICALS to the basement of PESSI Hospital,

Islamabad will be the responsibility of Service Provider.

2. The Maintainace of quality, quantity of l will be the responsibility of Service Provider.

3. The service provider will ensure to swiftly respond the demand of Supply of X-RAY

FILMS AND CHEMICALS, the response time will not be more than __________.

4. The collection of empty cylinders will be the responsibility of Service Provider.

5. The Service provider will ensure supply of Supply of X-RAY FILMS AND CHEMICALS

______________.


Page 34 of 37



Page 35 of 37

Price Schedule

DATE OF FINANCIAL BID OPENING:30.07.2019

SUPPLY OF X-RAY FILMS AND CHEMICALS (F.Y 2019-20)

S.

No Name of Items Specification

Companies with

Specification Rate Per Unit/ml

1 X-Ray Films with

Envelope

08x10 NIF/

AIF Blue /

Green

2 X-Ray Films with

Envelope

10x12 NIF/ AIF

Blue / Green

3 X-Ray Films with

Envelope

12x15 NIF/ AIF

Blue / Green

4 X-Ray Films with

Envelope

14x17 NIF/ AIF

Blue / Green

5 Automatic X-Ray

Film Developer. 20-Ltr Liquid.

6 Automatic X-Ray

Film Fixer 20-Ltr Liquid.

7 Dental X-Ray Films

Instant Packet

8 X-Ray Cassettes

(Blue / Green)

14 x 17

12 x 15

10 x 12

8 x 10

9 Mammography

Film with Envelope 18 x 24cm

Page 36 of 37

24 x 30cm

10 X.Ray Films Caset

14 x 17

12 x 15

10 x 12

8x10

NAME OF BIDDER ________________________________________.


Page 37 of 37

CHECK LIST



KNOCK OUT CLAUSES



























Page 1 of 44



BIDDING DOCUMENTS FOR SUPPLY OF BLOOD BANK & LAB CHEMICAL KITS

etc

Page 2 of 44


TENDER FOR BLOOD BANK & LABCHEMICAL KITS etc


1. Name of Bidder ______________________________________

2. Address ______________________________________

______________________________________





Number and dated








Dated:__________________________

Stamp:__________________________






Page 3 of 44


TENDER FEE: Rs.1000/- (Non-refundable) LAST DATEOF RECEIPT: 04.07.2019 (09:00 P.M.) DATE OFOPENING: 04.07.2019 (11:30 A.M.) DATE OFFINANCIAL BIDOPENING: 30.07.2019 (11:30 A.M.) Contract Period. 01- Year after issuance

of Award list



SUBJECT: -TERMS & CONDITIONS REGARDINGBLOOD BANK & CHEMICAL KITS ETC.

Technical specifications for BLOOD BANK &LAB CHEMICAL KITS etc. Instructions to the bidders, Terms and Conditions of contract & schedule of requirements are detailed in the bidding document available at PPRA Web Site, www.ppra.punjab.gop.pk & PESSI Website, www.pessi.gop.pk.

NO.SSR/Hospital/Tender/__________________ Dated Islamabad, the 2019. M/s. ____________________________________________________________ ____________________________________________________________



Page 4 of 44


BLOOD BANK AND LAB CHEMICAL KITS etc


Technical Bid

S.No Name of Item Specification Companies with

Specification

Packing Company with Specification

Remarks and Signature of Concern Technical

Member

1 Bovine Albumin 22% 10 ml Vial Lourne or Equivalent

2 Coomb's Anti Sera 10 ml Vial Lourne or Equivalent

3 Giemsa Stain( May Grunwald)

Bottle

4

HB's Ag Single Test Device

Accucheck/S.D/Equivalent

5

Anti HCV Single Test Device


6 HIV Single Test Device


7 Blood Bags 500ml with Set JMS/Equivalent


9

Blood Bags Double 500ml with set JMS/Equivalent

10 Blood Bags Triple 500ml with set JMS/Equivalent

11

Blood Grouping Anti Sera (ABD Set) 10ml Vial

Lorne/Equivalent

12

Glass Slides

Pack of 72

13

Test Tubes Pyrex 4"

Page 5 of 44

14 Test Tubes (Plastic plain) with cap

Disposable 3"

15 Tips for Micropipette

(Yellow) 10-100 ul 1000/ Packet

16 Tips for Micropipette (Blue)200-1000 ul 1000 Packet

17 Tips for Micropipette (White) 1-5 ml 1000 /Packet

18 Blood Glucose Kit GOD PAP1000 ml

Merck-Spinreact,AMP,

FORTRESS, Human/Equivalent


Specification



Member

19

Blood Urea Kit

Berthlot method

Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

20

Serum Cretinine Kit

Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

21

Uric Acid Kit Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

22 Serum Bilirubin Kit Total Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

23 Serum Bilirubin Kit Direct Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

24

Serum Alkaline Phosphate Kit

Merck-

Spinreact,AMP,

FORTRESS,

Page 6 of 44

Human/Equivalent

25 Serum ALT Kit Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

26 Serum AST Kit

Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

27

CK-MB Kit Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

28 Serum LDH Kit Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

29 Serum Cholesterol Kit Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

30

Serum Calcium Kit Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

31 Prothrombin Time Kit Human/Diagon/Equivalent

32 APTT Kit Human/Diagon/Equivalent

33 Pregnancy Test Strips Single Test Strip Merck/Equivalent


Specification



Member

34

Ceder Wood Oil 500ml/ Bottle

Page 7 of 44

35 Formal dehyde (Pure) 2.5 L/Bottle Merck/Equivalent

36 Urine Reagent Strips Albumin, Sugar pH 100Strips/Bottle

URS-3/Equivalent

37 Urine Reagent Strips 10 Parameters URS-10/ Equivalent

38 Torniquet With metal clip

39 Alcohol Methyl 2.5L /Bottle Merck/Equivalent

40 Alcohol Ethyl 2.5L /Bottle

41 ASOT Kit 100 test Kit

42 DeIonized Water 5L/Gallon

43 PRP (Platelet rich plasma) disposable sterilized sample tube with Gel and ACD

10 ml

44 10% Calcium Chloride (0.5ml) disposable sterilized tube for PRP

45 Widal Anti Sera (TO,TH) 5 ml Vail Chroma/Human/Spinreact/ Equivalent

46 Blood Lancets 100/Packet

47 Cover Slip 18 x 24mm For Counting Chamber

Pair

48 Cover Slip 18 x 18 mm 100/ Pack

49 Xylene

2.5 L Merck/Equivalent

Page 8 of 44


Specification



Member

50

Vacuatte Citrated Tubes for PT & APTT

3.8% Sidium Citrate

B.D-/Equivalent

51 Control Anti Sera Presipath

Roche/Randox/ Spinreact/Equival

ent

52 Tarpedo (Plastic Container for Serum)

1.5ml 1000/ Pack

53 Total Protein Kit 4x100ml Spinreact/Merck AMP, FORTRESS/Equivalent

54 Albumin BCG 4x100ml Spinreact/Merck AMP, FORTRESS/Equivalent

55 ANA (Anti DNA) Kit 20 Test Spinreact/Merck /Equivalent

56 Blood C/S Bottles 50 ml

57 Urine Culture Container (Sterile)

150 ml

58 Culture Swabs (Sterile) Disposable Plastic

59 Stool/ Sputum Containers 100 ml

60 Petri-dishes (Sterile) 25 ml Disposable

61 ESR Tubes for Westergren Method

200mm Germany

62 Thermal Paper M-series for (Merck Medonic)

63 Thermal Paper For DBU-414 Thermal Printer

64 Vaccutainor EDTA 5ml Glass/Plastic B.D/Equivalent

Page 9 of 44

65 Brain Heart Infusion Browth 100 gms/Bottle Merck/Equivalent


Specification



Member

66 Filter Paper 15 grams

67 Urine Container ( Bottle)Plastic

68 Triglycerides 4x100 ml Merck/ SpinreactAMP, FORTRESS/Equivalent

69 HDL Cholesterol 4x80 ml Merck/ SpinreactAMP, FORTRESS/Equivalent

70 Stron Washing regent for Microlab

200/300 Merck/ Equivalent

71 Phosphorus 200 ml Merck/ SpinreactAMP, FORTRESS/Equivalent

72 Amylase 60ml Merck/ SpinreactAMP, FORTRESS/Equivalent

73 C.R.P 100 Test Merck/ SpinreactAMP, FORTRESS/Equivalent

74

Micro Pipette 05 - 50 Ul Spinreact or Equivalent

75

Micro Pipitte 100 - 1000 Ul Spinreact or Equivalent

76

Micro Pipette 2-20 ml Spinreact or Equivalent

77 Microbiology Antibiotic discs

DISCS

Page 10 of 44


Specification



Member

78 B. M. Trephine Needle MatekEquivalent disposable

79 Cover Slip 24x50

80 Field Stain Liquid 500ml Merck or Equialent

81 Pap Stain Merck/Equivalent

82 Staining Jar Glass Merck/Equivalent

83 Staining Jar Plastic Merck/Equivalent

84 Slide Folder Merck/Equivalent

85 Wright Stain 500ml Merck /Equivalent

86 Iron Stain Merck/Equivalent

87 Canada Balsam Merck/Equivalent

88 Hb. A1 C 100 test Merck/Equivalent

89 Trop I (Test)

90 H2 O2

91 Trop T(Test)

92 KoH For Fungns.

93 Sudan Black Stain

Page 11 of 44


Specification



Member

94 Flask 500ml

95 Cylinder 500ml

96 LISS

97 ICT Malaria Device S.D Accucheck Accurate/Equivalent

98 ICT Typhidot Device S.D Accucheck Accurate/Equivalent

99 Disposable plastic tube for serum

3ml

100 CRP Single test device S.D Accucheck Accurate/Equivalent

101 Influenza (Swine flu) H1 N1 (ICT)

102 T.B Single test device S.D Accucheck Accurate/Equivalent

103 H.Pylori single test device

S.D Accucheck Accurate/Equivalent

104 VDRL

Spinreact/Human/Omega/ Merck/Equivalent

105 Retics Stain

500ml Merck/Equivalent

106 Coverslip 18x24mm for counting chamber

pair

107 Z. N. Stain Complete

Merck/Equivalent

108 Gram Stain Kit

Merck/Equivalent

Page 12 of 44

109 RA Factor Kit


110 Lyser for Medonic M-series

05 Ltr sufficient for 1000 cycles

Merck (Original)/Equivalent

111 Diluent for Medonic M-Series

20 Ltr Sufficient for 1000 cycles


112 Control for Medonic M-Series

Low & Normal Merck (Original)/Equivalent

113

Hema Color Stain Original Pack



Specification



Member

114 H & E Stain Merck (Original)/Equivalent

115 Gel tube for Serum 3ml (Griener) Griener or equivalent

116 HBsAg (Elisa) Spinreact/Merck or equivalent

117 Anti HCV (Elisa) Spinreact/Merck or equivalent

118 Anti HIV (Elisa) Spinreact/Merck or equivalent

119 Dengue Single test 1GM 1gG D.S Accurate Accucheck/Equivalent

120

Dengue Single test NS 1 Antigen

D.S Accurate Accucheck/Equivalent

121 Fluoride Vacutainer

3.5ml

122 Test Tube Rack Plastic

123 Syphillis (TP) ICT

124 Dengue

igG,igM NSI ICT

Page 13 of 44

125 Avian flu

H5NI ICT


User(Pathologist)






(c) Schedule of Requirements;

(d) Contract Form;


(f) Bid Form; and

(g) Price Schedule.

(h) Technical Specifications; 1.2 The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents. Failure to furnish all information required by the bidding documents or to submit a bid not substantially responsive to the bidding documents in every respect shall be at the Bidder’s risk and may result in the rejection of its bid. 2. Source of Funds 2.1 The Punjab Employees Social Security Hospital Islamabad has allocated funds FOR BLOOD BANK & CHEMICAL KITS ETCunder the relevant head of Account during the financial year 2019-20 (herein referred to as the “Procuring Agency”). 3. Eligible Bidders

Page 14 of 44

3.1 This Invitation for Bids is open to all original Manufacturers/authorized Sole Agents of Local/Foreign Principals in Pakistan for such type of Supplies. 3.2 The bidder must possess valid authorization from the Local/Foreign Principal / Manufacturer and in case of Manufacturer; they should have a documentary proof to the effect that they are the original Manufacturer of the required items. 3.3 Bidders should not be under a declaration of ineligibility for corrupt and fraudulent practices issued by any Government (Federal, Provincial), PESSI, a local body or a public sector organization. 3.4 Any offer not received as per terms and conditions of the Bidding documents is liable to be ignored. No offer shall be considered if:-


















5. Cost of Bidding 5.1 The Bidder shall bear all costs associated with the preparation and submission of its bid, and the Procuring Agency shall in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.

Page 15 of 44

6. Clarification of Bidding Documents 6.1 A prospective Bidder requiring any clarification of the bidding documents may notify the Procuring Agency in writing at the Procuring Agency’s address indicated in the Invitation for Bids. The Procuring Agency shall respond in writing to any request for

clarification of the bidding documents, which it receives not later than Seven(07) daysprior to the deadline for the submission of bids prescribed in the Invitation for

Bids. Written copies of the Procuring Agency’s response (including an explanation of the query but without identifying the source of inquiry) shall be sent to all prospective Bidders that have received the bidding documents. 7. Amendment of Bidding Documents 7.1 At any time prior to the deadline for submission of bids, the Procuring Agency, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, may modify the bidding documents by amendment. 7.2 All prospective Bidders that have received the bidding documents shall be notified of the amendment in writing or by cable or by phone, and shall be binding on them. 7.3 In order to allow prospective Bidders reasonable time in which to take the amendment into account in preparing their bids, the Procuring Agency, at its discretion, may extend the deadline for the submission of bids. Amendment notice to that effect shall be communicated in the same manner as the original invitation to bid. 8. Qualification and Disqualification of Bidders 8.1 In the absence of prequalification, the Procuring Agency shall determine to its satisfaction whether the Bidder that is selected as having submitted the lowest evaluated responsive bid is qualified to perform the Contract satisfactorily, in accordance with the evaluation criteria. 8.2 The determination shall take into account the Bidder’s financial, technical, and production capabilities. It shall be based upon an examination of the documentary evidence of the Bidder’s qualifications submitted by the Bidder, pursuant to evaluation criteria as well as such other information as the Procuring Agency deems necessary and appropriate. 8.3 An affirmative determination shall be a pre-requisite for Award of the Contract to the Bidder. A negative determination shall result in rejection of the Bidder’s bid, in which event the Procuring Agency shall proceed to the next lowest evaluated bid to make a similar determination of that Bidder’s capabilities to perform satisfactorily. 8.4 The Procuring Agency, at any stage of the procurement proceedings, having credible reasons for or prima facie evidence of any defect in Supplier’s capacities, may require the Suppliers to provide information concerning their professional, technical, financial, legal or managerial competence. 8.5 The Procuring Agency shall disqualify a Bidder if it finds, at any time, that the information submitted by him concerning his qualification as Supplier was false and materially inaccurate or incomplete. 8.6 Bidders that are found to consistently fail to provide satisfactory performances or are found to be indulging in corrupt or fraudulent practices shall be black listed.

Page 16 of 44

9. Corrupt or Fraudulent Practices 9.1 The Procuring Agency requires that all Bidders/ Suppliers/ Contractors observe the highest standard of ethics during the procurement and execution of such Contracts. In pursuance of this policy, the Procuring Agency: a. defines, for the purposes of this provision, the terms set forth below as follows: I. “corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in Contract execution; and II. “fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a Contract to the detriment of the Procuring Agency, and includes collusive practice among Bidders (prior to or after bid Submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Procuring Agency of the benefits of free and open competition; b. shall reject a proposal for Award if it determines that the Bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the Contract in question; shall declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a Contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing, a Contract. Preparation of Bids 10. Language of Bid 10.1 The bid prepared by the Bidder, as well as all correspondence and documents relating to the bid exchanged by the Bidder and the Procuring Agency shall be written in English. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages in English, in which case, for purposes of interpretation of the Bid, the translation shall govern. 11. Documents Comprising the Bid 11.1 The bid prepared by the Bidder shall comprise the following components: (a) A Bid Form and Price Schedule completed in accordance with instructions to the bidder (to be submitted along with financial proposal);



12. Bid Form and Price Schedule 12.1 The Bidder shall complete the Bid Form and an appropriate Price Schedule furnished in the bidding documents indicating the Supplies to be supplied, a brief description of the Supplies, specifications, taxes, quantity, and prices.

Page 17 of 44

13. Bid Prices 13.1 The Bidder shall indicate on the Price Schedule the unit prices and total bid price of the Supplies, it proposes to supply under the Contract. 13.2 Form for Price Schedule is to be filled in very carefully, and should be typed. Any alteration/ correction must be initialed. Every page is to be signed and stamped at the bottom. Serial number/ bid number of the quoted item may be marked or highlighted with red/yellow marker. 13.3 The Bidder should quote the prices of Supplies according to the technical specifications. The specifications of Supplies, different from the demand of enquiry, shall straightway be rejected. 13.4 The Bidder is required to offer competitive price. All prices must include relevant taxes and duties, where applicable. If there is no mention of taxes, the offered/ quoted price shall be considered as inclusive of all prevailing taxes/duties. The benefit of exemption from or reduction in the GST or other taxes shall be passed on to the Procuring Agency. 13.5 Prices offered should be for the entire quantity demanded; partial quantity offers shall straightaway be rejected. Conditional offer shall also be considered as non-responsive Bidder. 13.6 While tendering your quotation, the present trend/ inflation in the rate of Supplies and services in the market should be kept in mind. No request for increase in price due to market fluctuation in the cost of Supplies and services shall be entertained after the bid has been submitted. 14. Bid Currencies 14.1 Prices shall be quoted in Pak Rupees in case of free delivery basis (FOR). 15. Documents Establishing Bidder’s Eligibility and Qualification 15.1 The Bidder shall furnish, as part of its technical bid, documents establishing the Bidder’s eligibility to bid and its qualifications to perform the Contract if its bid is accepted. 15.2 The documentary evidence of the Bidder’s eligibility to bid shall establish to the Procuring Agency’s satisfaction that the Bidder, at the time of submission of its bid, is an eligible as defined under instruction to the bidder. 15.3 The documentary evidence to be submitted in the Technical Proposal for the purposes of qualification and technical evaluation shall include: (a) The Supplier/ agent shall have to produce letter of authorization from Manufacturer and in case of Manufacturer, documentary proof to the effect that they are the original Manufacturer of the required Supplies shall be provided.


(c) The Bidder/ Manufacturer shall submit an affidavit on legal stamp paper of Rs. 100/- that their firm has not been blacklisted in the past on any ground by any Government (Federal, Provincial), PESSI a local body or a public sector organization. On account of

Page 18 of 44

submission of false statement the Bidder shall be disqualified forthwith and subsequently black listed.






(i) The Bidder shall provide total list of products it supplies in the market. The Bidder shall also supply attested copy of the first invoice for the specific product for which bidding is being undertaken. The Bidder shall also be responsible for providing up to date and authentic contact details of both private and public hospitals to which it has supplied over the last two years. Bidder shall also provide supply order details over last one (01) year with complete and up to date details of its distribution sub-offices or/and representatives 16. Documents Establishing Supplies’ Eligibility and Conformity to Bidding Documents. 16.1 Pursuant instruction to the Bidder shall furnish along with technical proposal, as part of its bid, documents establishing the eligibility and conformity to the bidding documents of all Supplies, which the Bidder proposes to supply under the Contract. 16.2Submission of sample (where demanded): If so required by the technical committee, to be recorded in writing, the bidder shall provide a sample or demonstration as the case may be. 17. Bid Security 17.1 Bid Security in the form of 2% of estimated amount will have to be deposited in the form of call deposit and in case the offer is withdrawn, amended or revised during the validity period of the offer, the bid security is liable to be forfeited.

18. Bid Validity

Page 19 of 44

18.1 Bids shall remain valid for a period of ninety (90) days after opening of Technical Bid prescribed by the Procuring Agency. A bid valid for a shorter period shall be rejected by the Procuring Agency as non-responsive. 18.2 The Procuring Agency shall ordinarily be under an obligation to process and evaluate the bid within the stipulated bid validity period. However, under exceptional circumstances and for reasons 18.3 Bidders who, (a) agree to the Procuring Agency’s request for extension of bid validity period shall not be permitted to change the substance of their bids; and


Submission of Bids 19. Format and Signing of Bid 19.1 The bid shall be typed and shall be signed by the Bidder or a person or persons duly authorized to bind the Bidder to the Contract. The person or persons signing the bid shall initial all pages of the bid. 19.2 Any interlineations, erasures, or overwriting shall be valid only if they are initialed by the person or persons signing the bid. 19.3 All biding documents to be duly attested (signed and stamped) by the authorized person of company. 20. Sealing and Marking of Bids 20.1 The envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters to avoid confusion. The envelopes shall then be sealed in an outer envelope. 20.2 The inner and outer envelopes shall: a) be addressed to the Procuring Agency at the address given in the Invitation for Bids; and b) bear the Institution/Hospital name and number indicated in the Invitation for Bids, and shall be inscribed by the following sentence: “DO NOT OPEN BEFORE,” to be completed with the time and the date specified in the invitation for Bid. 20.3 The inner envelopes shall also indicate the name and address of the Bidder to enable the bid to be returned unopened in case it is declared as non-responsive or late. 20.4 If the outer as well as inner envelope is not sealed and marked properly, the Procuring Agency shall assume no responsibility for the bid’s misplacement or premature opening. 21. Deadline for Submission of Bids

Page 20 of 44

21.1 Bids must be submitted by the Bidder and received by the Procuring Agency at the address specified Instruction to the bidder not later than the time and date specified in the Invitation for Bids. 21.2 The Procuring Agency may, at its discretion, extend this deadline for the submission of bids by amending the bidding documents in accordance with Instruction to the bidder in which case all rights and obligations of the Procuring Agency and Bidders previously subject to the deadline shall thereafter be subject to the deadline as extended. 22. Late Bid 22.1 Any bid received by the Procuring Agency after the deadline for submission of bids prescribed by the Procuring Agency pursuant to Instruction to the bidder shall be rejected and returned unopened to the Bidder. 23. Withdrawal of Bids 23.1 The Bidder may withdraw its bid prior to the deadline specified in the invitation to bid. 23.2 No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of the period of bid validity specified in Instruction to the bidder Withdrawal of a bid during this interval will make the bidder eligible to be debarred for further procurements for a period as deem necessary by the Procuring Agency. The Bidding Procedure (under Punjab Procurement Rules 2014) 24. Single stage – two envelopes bidding procedure

24.1 Single stage – two envelopes bidding procedure shall be applied: The bid shall comprise a single package containing two separate envelopes. Each envelope shall contain separately the financial proposal and the technical proposal; the envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters to avoid confusion; Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened; the envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of Procuring Agency without being opened; The Procuring Agency shall evaluate the technical proposal, without reference to the price and reject any proposal which do not conform to the specified requirements; during the technical evaluation no amendments in the technical proposal shall be permitted; The financial proposals of bids shall be opened publicly at a time, date and venue to be announced and communicated to the Bidders in advance; After the evaluation and approval of the technical proposal the Procuring Agency shall at a time within the bid validity period, publicly open the financial proposals of the technically accepted bids only. The financial proposal of bids found technically non-responsive shall be returned un-opened to the respective Bidders; and The bid found to be the lowest evaluated bid shall be accepted. Opening and Evaluation of Bids

Page 21 of 44

25. Opening of Bids by the Procuring Agency 25.1 The Procuring Agency shall initially open only the envelopes marked “TECHNICAL PROPOSAL” in the presence of Bidders’ representatives who choose to attend, at the time, on the date, and at the place specified in the Invitation for Bids. The Bidders’ representatives who are present shall sign the Attendance Sheet as evidence of their attendance. However, the envelope marked as “FINANCIAL PROPOSAL” shall remain unopened and shall be retained in safe custody of the Procuring Agency till completion of the evaluation process. 25.2 The Bidders’ names, item(s) for which they quoted their rate and such other details as the Procuring Agency, at its discretion, may consider appropriate, shall be announced at the opening of technical proposal. No bid shall be rejected at technical proposal/ bid opening, except for late bids, which shall be returned unopened to the Bidder pursuant to instruction to bidder. However, at the opening financial proposals (the date, time and venue would be announced later on), the bid prices, discounts (if any), and the presence or absence of requisite bid Security and such other details as the Procuring Agency, at its discretion, may consider appropriate, shall be announced. 25.3 The Procuring Agency shall prepare minutes of both the technical proposal as well as the financial proposal bid opening. 26. Clarification of Bids 26.1 During evaluation of the bids, the Procuring Agency may, at its discretion, ask the Bidder for a clarification of its bid. The request for clarification and the response shall be in writing, and no change in the prices or substance of the bid shall be sought, offered, or permitted. 27. Preliminary Examination 27.1 The Procuring Agency shall examine the bids to determine whether they are complete, whether any computational errors have been made (at the time of opening the financial proposal), whether required sureties have been furnished, whether the documents have been properly signed, and whether the bids are generally in order. 27.2 In the financial bids (at the time of opening the financial proposal) the arithmetical errors shall be rectified on the following basis. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the Bidders/Suppliers do not accept the correction of the errors, its bid shall be rejected. If there is a discrepancy between words and figures, the amount in words shall prevail. 27.3 The Procuring Agency may waive any minor informality, nonconformity, or irregularity in a bid which does not constitute a material deviation (or changes the substance of the bid), provided such waiver does not prejudice or affect the relative ranking of any Bidder. 27.4 Prior to the detailed evaluation, pursuant instruction to the bidder the Procuring Agency shall determine the substantial responsiveness of each bid to the bidding documents. For purposes of these Clauses, a substantially responsive bid is one, which

Page 22 of 44

conforms to all the terms and conditions of the bidding documents without material deviations. Deviations from, or objections ofreservations to critical provisions shall be deemed to be a material deviation for technical proposals. The Procuring Agency’s determination of a bid’s responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. 27.5 If a bid is not substantially responsive, it shall be rejected by the Procuring Agency and may not subsequently be made responsive by the Bidder by correction of the nonconformity. 28. Evaluation and Comparison of Bids 28.1 The Procuring Agency shall evaluate and compare the bids, which have been determined to be substantially responsive, pursuant to instruction to bidder. 28.2 The Procuring Agency’s evaluation of technical proposal/ bid shall be on the basis of previous performances, test reports, inspection of plant/ factory/ premises, previous experience, financial soundness and such other details as already highlighted. However, the evaluation of financial proposal shall be on the basis of price inclusive of prevailing taxes and duties in pursuant to instruction to the bidder 28.3All bids shall be evaluated in accordance with the evaluation criteria instruction to the bidder and other terms and conditions set forth in these bidding documents. 28.4 In case of procurement on C&F/ CIP/ CIF basis; for the purpose of comparison of bids quoted in different currencies, the price shall be converted into Pak Rupees in pursuant to instruction to the bidder. The rate of exchange shall be the selling rate, prevailing on the date of opening of bids specified in the bidding documents, as notified by the State Bank of Pakistan/ National Bank of Pakistan on that day. 28.5 A bid once opened in accordance with the prescribed procedure shall be subject to only those rules, regulations and policies that are in force at the time of issue of notice for invitation of bids. 29. Evaluation Criteria 29.1 For the purposes of determining the lowest evaluated bid, facts other than price such as previous performances, previous experience, engineering/ technical capabilities, financial soundness and such other details as the Procuring Agency at its discretion, may consider appropriate shall be taken into consideration. The following evaluation factors/ criteria will be employed on technical proposals. The number of points allocated to each factor shall be specified in the Evaluation Report. Only bids securing minimum of 70% marks would be declared technically accepted. i) After technical evaluation is completed, the Procuring Agency shall notify the date, time and location for opening of the financial proposals. Bidders’ attendance at the opening of financial proposals is optional.

ii) Financial proposals shall be opened publicly in the presence of the bidders’ representatives who choose to attend. The name of the bidders and the technical score of the bidder shall be read aloud. The financial proposal of the bidders who met the minimum qualifying mark shall then be inspected to confirm that they have remained

Page 23 of 44

sealed and unopened (financial proposals o those Bidders failing to secure minimum marks in the technical evaluation shall be returned unopened). These financial proposals shall be then opened, and the total prices read aloud and recorded.





Passing Marks = 70


Marks Remarks

Obtained

Marks

1


20

Please attach the



iii 3 20

2

Bidder's Market i

1 Year 5

15

Experience will be

Experience ii


iii


3 Bidder's

financial status

i

Bank

Statement OR 8

15 Balance Sheet

ii Tax return 7

Page 24 of 44

4

Copies of valid

Certificate(s)

i NTN 10

50

ii GST 10

iii Professional

Tax 10

iv Authorized

Distributor 20

Qualifying Marks 70

Total Marks 100


30. Contacting the Procuring Agency. 30.1 No Bidder shall contact the Procuring Agency on any matter relating to its bid, from the time of the bid opening to the time the Contract is awarded. 30.2 Any effort by a Bidder to influence the Procuring Agency in its decisions on bid evaluation, bid comparison, or Contract Award will result in the rejection of the Bidder’s bid and subsequent black listing. Canvassing by any Bidder at any stage of the Tender evaluation is strictly prohibited. 31. Rejection of Bids 31.1 The Procuring Agency may reject any or all bids at any time prior to the acceptance of a bid. The Procuring Agency shall upon request communicate to any Bidder who submitted a bid, the grounds for its rejection of any or all bids, but is not required to justify those grounds. 31.2 The Procuring Agency incurs no liability, solely by virtue of its invoking Clause 30.1 towards Bidders who have submitted bids. 31.3 Notice of the rejection of any or all bids shall be given promptly to the concerned Bidders that submitted bids. 32. Re-Bidding 32.1 If the Procuring Agency rejects all bids in pursuant to instruction to the bidder, it may call for a re-bidding or if deems necessary and appropriate the Procuring Agency may seek any alternative methods of procurement.

Page 25 of 44

32.2 The Procuring Agency before invitation for re-bidding shall assess the reasons for rejection and may revise specifications, evaluation criteria or any other condition for Bidders, as it may deem necessary. 33. Announcement of Evaluation Report 33.1 The Procuring Agency shall announce the results of bid evaluation of a report giving justification for acceptance or rejection of bids at least ten days prior to the award of procurement Contract. Award of Contract 34. Acceptance of Bid and Award criteria 34.1 The Bidder with technically evaluated lowest financial bid, if not in conflict with any other law, rules, regulations or policy of the Government, shall be awarded the Contract, within the original or extended period of bid validity. 35. Procuring Agency’s right to vary quantities at time of Award 35.1 The Procuring Agency reserves the right at the time of Contract award to increase or decrease, the quantity of Supplies originally specified in the Price Schedule and Schedule of Requirements without any change in unit price or other terms and conditions. 36 Limitations on Negotiations 36.1 Save as otherwise provided there shall be no price negotiations with the bidder having submitted the lowest evaluated bid or with any other bidder: provided that the extent of the negotiation permissible shall be subject to the regulations issued by the PPRA, 2014. 37. Notification of Award 37.1 Prior to the expiration of the period of bid validity, the Procuring Agency shall notify the successful Bidder in writing by registered letter that its bid has been accepted. 37.2 The notification of Award shall constitute the formation of the Contract. 38. Signing of Contract 38.1 At the same time as the Procuring Agency notifies the successful Bidder that its bid has been accepted, the Procuring Agency shall send the Bidder the Contract Form provided in the bidding documents, incorporating all agreements between the Parties. 38.2 Within ONE week of receipt of the Contract Form, both the successful Bidder and the Procuring Agency shall sign and date the Contract on the legal stamp paper. The Procuring Agency shall issue Purchase Order on the same date of signing of Contract. If the successful Bidder, after completion of all codal formalities shows inability to sign the Contract then their bid Security/ earnest money to the extent of proportionate percentage shall be forfeited and the firm shall be blacklisted minimum for two years for future participation. In such situation the Procuring Agency

Page 26 of 44

39. Performance Guarantee. 39.1 The Performance Guarantee will be 10% of the contract amount. The performance security shall be deposited in the shape of deposit at call (CDR). In case, the contractor fails to execute the contract strictly in accordance with the terms and conditions laid down in the contract, the security deposited by him shall be forfeited and the store purchased at his risk & expense. 39.2 Failure of the successful Bidder to comply with the requirement of instruction to the bidder shall constitute sufficient grounds for the annulment of the Award, in which event the Procuring Agency may make the Award to the next lowest evaluated Bidder or call for re-bidding. 40. Schedule of Requirement. 40.1 The Supply of BLOOD BANK & CHEMICAL KITS ETCshall be w.e.f the next date after the date of issue of Purchase Orderi.e. 01.09.2019 (without penalty), and with prescribed penalty, as per following schedule of requirement: 40.2 In case of late Supply of BLOOD BANK & CHEMICAL KITS ETCbeyond the periods specified in the Schedule of Requirements, penalty @ 0.5% per weekof the cost after 1 week 1% per week on word. 41. Redressal of grievances by the Procuring Agency. 41.1 The Procuring Agency shall constitute a committee comprising of odd number of persons, with proper powers and authorizations, to address the complaints of bidders that may occur prior to the entry into force of the procurement contract. 41.2 Any bidder feeling aggrieved by any act of the Procuring Agency after the submission of his bid may lodge a written complaint concerning his grievances not later than fifteen days after the announcement of the bid evaluation report under rule35. 41.3 The committee shall investigate and decide upon the complaint within fifteen days of the receipt of the complaint. 41.4 Mere fact lodging of a complaint shall not warrant suspension of the procurement process. 41.5 Any bidder not satisfied with the decision of the committee of the Procuring Agency may lodge an appeal in the relevant court of jurisdiction

Page 27 of 44

TERMS AND CONDITIONS OF CONTRACT FY 2019-20 BLOOD BANK & CHEMICAL KITS ETC

The Tender documentincluding evaluation criteria for the purchase of BLOOD BANK

& CHEMICAL KITS ETCwill be conducted through PPRA Rules 2014 (Single Stage-

Two Envelopes).

1. BLOOD BANK & CHEMICAL KITS ETCwill be supplied at basement of the hospital

by the supplieron his own transport. 2. Cash receipt token of having purchase the tender, must accompany the offer.






8.Reasonable/responsible person should be deputed at the time of opening of tender. In case of misbehavior the earnest money will be forfeited besides other punitive action.

Page 28 of 44

9. The sealed tender will be received up 04.07.2019 at 09:00 AM and will be opened at

04.07.2019 at 11:30 AM in the presence of party / firms representative on the same day (no bid will be received after the dead line according to PPRA Rules 2014).

10.First Technical Bid will be opened on prescribed date and the technical evaluation



11.The rate contract through this tender/contract for the supply of BLOOD BANK &

CHEMICAL KITS ETCwill be for the period from 1st Sep 2019 to 30th June 2020.

The purchase will be made from time to time as per requirements of this Hospital at

the same approved rates of tender. In case you fail to supply the required items

during the contract period up to10%Performance Guarantee will be forfeited and

the firm will be black listed.

12.Pay Order / Demand draft Rs. 10,000/- is mandatory to be deposited along with




14. The firm will provide item(s)Sale License/Distribution Certificate along with the

tender documents.








firm.



Page 29 of 44








COMPLETE ORDERS.










23.IN CASE OF EMERGENCY REQUIREMENT OR STOP GAP ARRANGEMENT;





25. Income tax will be deducted under section 153 of the Income Tax Ordinance

2001.

26.Original/verified PRICE LISTS of all the item(s) Offered by supplier must be






Page 30 of 44






Authority.


responsible.












39.SUPPLIERS AWARDED CONTRACT IN PAST BY PESSI HOSPITAL I-12







Page 31 of 44




Satisfactory report SamplePerforma

Year M/s. Equipment& Reagent Supplied


Page 32 of 44

Name of end user(s) : ______________________________

Department : ______________________________

Stamp: ______________________________

Date: ______________________________

Signature: ______________________________

CONTRACT FORM







________________________________________________________, bearing CNIC No.



WHEREAS



Page 33 of 44

CUSTOMER NAME: SOCIALSECURITYHOSPITAL, ISLAMABAD



TYPE OF SERVICE: Supply of BLOOD BANK & CHEMICAL KITS ETC


1. TheSupply of BLOOD BANK & CHEMICAL KITS etcto the basement of

PESSI Hospital, Islamabad will be the responsibility of Service Provider. 2. The Maintainace of quality, quantity ofl will be the responsibility of Service


BLOOD BANK & CHEMICAL KITS etc, the response time will not be more than __________.

4. The collection of empty cylinders will be the responsibility of Service Provider. 5. The Service provider will ensure supply of BLOOD BANK & CHEMICAL KITS

etc______________. 6. The bidding documents shall also be compulsory part of this agreement.



Page 34 of 44

Price Schedule

DATE OF FINANCIAL BID OPENING 30.07.2019.

SUPPLY OF BLOOD BANK & CHEMICAL KITS ETC(F.Y 2019-20)


Specification

Packing Company with Specification Rate per ml/unit

1 Bovine Albumin 22% 10 ml Vial Lourne or Equivalent

2 Coomb's Anti Sera 10 ml Vial Lourne or Equivalent

3 Giemsa Stain( May Grunwald)

Bottle

4

HB's Ag Single Test Device


5

Anti HCV Single Test Device


6 HIV Single Test Device




9

Blood Bags Double 500ml with set JMS/Equivalent

10 Blood Bags Triple 500ml with set JMS/Equivalent

11

Blood Grouping Anti Sera (ABD Set) 10ml Vial

Lorne/Equivalent

12

Glass Slides

Pack of 72

Page 35 of 44

13

Test Tubes Pyrex 4"

14 Test Tubes (Plastic plain) with cap

Disposable 3"

15 Tips for Micropipette

(Yellow) 10-100 ul 1000/ Packet

16 Tips for Micropipette (Blue)200-1000 ul 1000 Packet

17 Tips for Micropipette (White) 1-5 ml 1000 /Packet

18 Blood Glucose Kit GOD PAP1000 ml

Merck-Spinreact,AMP,

FORTRESS, Human/Equivalent


Specification


19

Blood Urea Kit

Berthlot method

Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

20

Serum Cretinine Kit

Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

21

Uric Acid Kit Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

22 Serum Bilirubin Kit Total Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

23 Serum Bilirubin Kit Direct Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

Page 36 of 44

24

Serum Alkaline Phosphate Kit

Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

25 Serum ALT Kit Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

26 Serum AST Kit

Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

27

CK-MB Kit Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

28 Serum LDH Kit Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

29 Serum Cholesterol Kit Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

30

Serum Calcium Kit Merck-

Spinreact,AMP,

FORTRESS,

Human/Equivalent

31 Prothrombin Time Kit Human/Diagon/Equivalent

32 APTT Kit Human/Diagon/Equivalent

33 Pregnancy Test Strips

Single Test Strip Merck/Equivalent

Page 37 of 44


Specification


34

Ceder Wood Oil 500ml/ Bottle

35 Formal dehyde (Pure) 2.5 L/Bottle Merck/Equivalent

36 Urine Reagent Strips Albumin, Sugar pH 100Strips/Bottle

URS-3/Equivalent

37 Urine Reagent Strips 10 Parameters URS-10/ Equivalent

38 Torniquet With metal clip

39 Alcohol Methyl 2.5L /Bottle Merck/Equivalent

40 Alcohol Ethyl 2.5L /Bottle

41 ASOT Kit 100 test Kit

42 DeIonized Water 5L/Gallon

43 PRP (Platelet rich plasma) disposable sterilized sample tube with Gel and ACD

10 ml

44 10% Calcium Chloride (0.5ml) disposable sterilized tube for PRP

45 Widal Anti Sera (TO,TH) 5 ml Vail Chroma/Human/Spinreact/ Equivalent

46 Blood Lancets

100/Packet

47 Cover Slip 18 x 24mm For Counting Chamber

Pair

Page 38 of 44

48 Cover Slip 18 x 18 mm 100/ Pack

49 Xylene

2.5 L Merck/Equivalent


Specification


50

Vacuatte Citrated Tubes for PT & APTT

3.8% Sidium Citrate

B.D-/Equivalent

51 Control Anti Sera Presipath

Roche/Randox/ Spinreact/Equival

ent

52 Tarpedo (Plastic Container for Serum)

1.5ml 1000/ Pack

53 Total Protein Kit 4x100ml Spinreact/Merck AMP, FORTRESS/Equivalent

54 Albumin BCG 4x100ml Spinreact/Merck AMP, FORTRESS/Equivalent

55 ANA (Anti DNA) Kit 20 Test Spinreact/Merck /Equivalent

56 Blood C/S Bottles 50 ml

57 Urine Culture Container (Sterile)

150 ml

58 Culture Swabs (Sterile) Disposable Plastic

59 Stool/ Sputum Containers 100 ml

60 Petri-dishes (Sterile) 25 ml Disposable

61 ESR Tubes for Westergren Method

200mm Germany

Page 39 of 44

62 Thermal Paper M-series for (Merck Medonic)

63 Thermal Paper For DBU-414 Thermal Printer

64 Vaccutainor EDTA 5ml Glass/Plastic B.D/Equivalent

65 Brain Heart Infusion Browth 100 gms/Bottle Merck/Equivalent


Specification


66 Filter Paper 15 grams

67 Urine Container ( Bottle)Plastic

68 Triglycerides 4x100 ml Merck/ SpinreactAMP, FORTRESS/Equivalent

69 HDL Cholesterol 4x80 ml Merck/ SpinreactAMP, FORTRESS/Equivalent

70 Stron Washing regent for Microlab

200/300 Merck/ Equivalent

71 Phosphorus 200 ml Merck/ SpinreactAMP, FORTRESS/Equivalent

72 Amylase 60ml Merck/ SpinreactAMP, FORTRESS/Equivalent

73 C.R.P 100 Test Merck/ SpinreactAMP, FORTRESS/Equivalent

74

Micro Pipette 05 - 50 Ul Spinreact or Equivalent

75

Micro Pipitte 100 - 1000 Ul Spinreact or Equivalent

Page 40 of 44

76

Micro Pipette 2-20 ml Spinreact or Equivalent

77 Microbiology Antibiotic discs

DISCS


Specification


78 B. M. Trephine Needle MatekEquivalent disposable

79 Cover Slip 24x50

80 Field Stain Liquid 500ml Merck or Equialent

81 Pap Stain Merck/Equivalent

82 Staining Jar Glass Merck/Equivalent

83 Staining Jar Plastic Merck/Equivalent

84 Slide Folder Merck/Equivalent

85 Wright Stain 500ml Merck /Equivalent

86 Iron Stain Merck/Equivalent

87 Canada Balsam Merck/Equivalent

88 Hb. A1 C 100 test Merck/Equivalent

89 Trop I (Test)

90 H2 O2

Page 41 of 44

91 Trop T(Test)

92 KoH For Fungns.

93 Sudan Black Stain


Specification


94 Flask 500ml

95 Cylinder 500ml

96 LISS

97 ICT Malaria Device S.D Accucheck Accurate/Equivalent

98 ICT Typhidot Device S.D Accucheck Accurate/Equivalent

99 Disposable plastic tube for serum

3ml

100 CRP Single test device S.D Accucheck Accurate/Equivalent

101 Influenza (Swine flu) H1 N1 (ICT)

102 T.B Single test device S.D Accucheck Accurate/Equivalent

103 H.Pylori single test device

S.D Accucheck Accurate/Equivalent

104 VDRL


105 Retics Stain

500ml Merck/Equivalent

Page 42 of 44

106 Coverslip 18x24mm for counting chamber

pair

107 Z. N. Stain Complete

Merck/Equivalent

108 Gram Stain Kit

Merck/Equivalent

109 RA Factor Kit


110 Lyser for Medonic M-series

05 Ltr sufficient for 1000 cycles


111 Diluent for Medonic M-Series

20 Ltr Sufficient for 1000 cycles


112 Control for Medonic M-Series

Low & Normal Merck (Original)/Equivalent

113

Hema Color Stain Original Pack



Specification


114 H & E Stain Merck (Original)/Equivalent

115 Gel tube for Serum 3ml (Griener) Griener or equivalent

116 HBsAg (Elisa) Spinreact/Merck or equivalent

117 Anti HCV (Elisa) Spinreact/Merck or equivalent

118 Anti HIV (Elisa) Spinreact/Merck or equivalent

119 Dengue Single test 1GM 1gG D.S Accurate Accucheck/Equivalent

120

Dengue Single test NS 1 Antigen

D.S Accurate Accucheck/Equivalent

121 Fluoride Vacutainer

3.5ml

Page 43 of 44

122 Test Tube Rack Plastic

123 Syphillis (TP) ICT

124 Dengue

igG,igM NSI ICT

125 Avian flu

H5NI ICT

Name of Bidder _____________________

Signature and Stamp ________________

Page 44 of 44

CHECK LIST



KNOCK OUT CLAUSES



























Page 1 of 29



BIDDING DOCUMENTS FOR PROVISION OF LAB EQUIPMENT ON REAGENT BASIS

Page 2 of 29


TENDER FOR PROVISION OF LAB EQUIPMENT ON REAGENT BASIS


1. Name of Bidder ______________________________________

2. Address ______________________________________

______________________________________





Number and dated








Dated:__________________________

Stamp:__________________________






Page 3 of 29


TENDER FEE: Rs.1000/- (Non-refundable) LAST DATE OF RECEIPT: 06.07.2019(09:00 P.M.) DATE OF OPENING: 06.07.2019(10:00 A.M.) DATE OF FINANCIAL BID OPENING: 03.08.2019(10:00 A.M.) Contract Period. 01- Year after issuance

of Award list



SUBJECT: - TERMS & CONDITIONS REGARDING PROVISION OF LAB EQUIPMENT ON REAGENT BASIS.

Technical specifications for Provision of lab equipment on reagent basis. Instructions to the bidders, Terms and Conditions of contract & schedule of requirements are detailed in the bidding document available at PPRA Web Site, www.ppra.punjab.gop.pk & PESSI Website, www.pessi.gop.pk.

NO.SSR/Hospital/Tender/________________ Dated Islamabad, the 2019. M/s. ____________________________________________________________ ____________________________________________________________



Page 4 of 29


Technical Bid

S.No Name of

Equipment

Brand with

Specification

Name and Specification of

Quoted Equipment

Remarks of Concern

Technical Member

1

Fully

Automated (3

part

differential)

Hematology

Analyzer on

Reagent Rental

Basis

Merck Medonic M-

Series or Equivalent

2 Electrolyte

Analyzer

LD300/

Easylyte or

equivalent

3

Fully

Automated

Chemistry

Analyzer

Selectra E/

Mindray BS-240

or Equivalent


User(Pathologist)


Page 5 of 29





(c) Schedule of Requirements; (d) Contract Form;


(f) Bid Form; and

(g) Price Schedule.

(h) Technical Specifications; 1.2 The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents. Failure to furnish all information required by the bidding documents or to submit a bid not substantially responsive to the bidding documents in every respect shall be at the Bidder’s risk and may result in the rejection of its bid. 2. Source of Funds 2.1 The Punjab Employees Social Security Hospital Islamabad has allocated funds FOR PROVISION OF LAB EQUIPMENT ON REAGENT BASIS under the relevant head of Account during the financial year 2019-20 (herein referred to as the “Procuring Agency”). 3. Eligible Bidders 3.1 This Invitation for Bids is open to all original Manufacturers/authorized Sole Agents of Local/Foreign Principals in Pakistan for such type of Supplies. 3.2 The bidder must possess valid authorization from the Local/Foreign Principal / Manufacturer and in case of Manufacturer; they should have a documentary proof to the effect that they are the original Manufacturer of the required items. 3.3 Bidders should not be under a declaration of ineligibility for corrupt and fraudulent practices issued by any Government (Federal, Provincial), PESSI, a local body or a public sector organization. 3.4 Any offer not received as per terms and conditions of the Bidding documents is liable to be ignored. No offer shall be considered if:-







Page 6 of 29













clarification of the bidding documents, which it receives not later than Seven (07) days prior to the deadline for the submission of bids prescribed in the Invitation for Bids. Written copies of the Procuring Agency’s response (including an explanation of the query but without identifying the source of inquiry) shall be sent to all prospective Bidders that have received the bidding documents. 7. Amendment of Bidding Documents 7.1 At any time prior to the deadline for submission of bids, the Procuring Agency, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, may modify the bidding documents by amendment. 7.2 All prospective Bidders that have received the bidding documents shall be notified of the amendment in writing or by cable or by phone, and shall be binding on them. 7.3 In order to allow prospective Bidders reasonable time in which to take the amendment into account in preparing their bids, the Procuring Agency, at its discretion, may extend the deadline for the submission of bids. Amendment notice to that effect shall be communicated in the same manner as the original invitation to bid.

Page 7 of 29

8. Qualification and Disqualification of Bidders 8.1 In the absence of prequalification, the Procuring Agency shall determine to its satisfaction whether the Bidder that is selected as having submitted the lowest evaluated responsive bid is qualified to perform the Contract satisfactorily, in accordance with the evaluation criteria. 8.2 The determination shall take into account the Bidder’s financial, technical, and production capabilities. It shall be based upon an examination of the documentary evidence of the Bidder’s qualifications submitted by the Bidder, pursuant to evaluation criteria as well as such other information as the Procuring Agency deems necessary and appropriate. 8.3 An affirmative determination shall be a pre-requisite for Award of the Contract to the Bidder. A negative determination shall result in rejection of the Bidder’s bid, in which event the Procuring Agency shall proceed to the next lowest evaluated bid to make a similar determination of that Bidder’s capabilities to perform satisfactorily. 8.4 The Procuring Agency, at any stage of the procurement proceedings, having credible reasons for or prima facie evidence of any defect in Supplier’s capacities, may require the Suppliers to provide information concerning their professional, technical, financial, legal or managerial competence. 8.5 The Procuring Agency shall disqualify a Bidder if it finds, at any time, that the information submitted by him concerning his qualification as Supplier was false and materially inaccurate or incomplete. 8.6 Bidders that are found to consistently fail to provide satisfactory performances or are found to be indulging in corrupt or fraudulent practices shall be black listed. 9. Corrupt or Fraudulent Practices 9.1 The Procuring Agency requires that all Bidders/ Suppliers/ Contractors observe the highest standard of ethics during the procurement and execution of such Contracts. In pursuance of this policy, the Procuring Agency: a. defines, for the purposes of this provision, the terms set forth below as follows: I. “corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in Contract execution; and II. “fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a Contract to the detriment of the Procuring Agency, and includes collusive practice among Bidders (prior to or after bid Submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Procuring Agency of the benefits of free and open competition; b. shall reject a proposal for Award if it determines that the Bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the Contract in question; shall declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a Contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing, a Contract.

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Preparation of Bids 10. Language of Bid 10.1 The bid prepared by the Bidder, as well as all correspondence and documents relating to the bid exchanged by the Bidder and the Procuring Agency shall be written in English. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages in English, in which case, for purposes of interpretation of the Bid, the translation shall govern. 11. Documents Comprising the Bid 11.1 The bid prepared by the Bidder shall comprise the following components: (a) A Bid Form and Price Schedule completed in accordance with instructions to the bidder (to be submitted along with financial proposal);



12. Bid Form and Price Schedule 12.1 The Bidder shall complete the Bid Form and an appropriate Price Schedule furnished in the bidding documents indicating the Supplies to be supplied, a brief description of the Supplies, specifications, taxes, quantity, and prices. 13. Bid Prices 13.1 The Bidder shall indicate on the Price Schedule the unit prices and total bid price of the Supplies, it proposes to supply under the Contract. 13.2 Form for Price Schedule is to be filled in very carefully, and should be typed. Any alteration/ correction must be initialed. Every page is to be signed and stamped at the bottom. Serial number/ bid number of the quoted item may be marked or highlighted with red/yellow marker. 13.3 The Bidder should quote the prices of Supplies according to the technical specifications. The specifications of Supplies, different from the demand of enquiry, shall straightway be rejected. 13.4 The Bidder is required to offer competitive price. All prices must include relevant taxes and duties, where applicable. If there is no mention of taxes, the offered/ quoted price shall be considered as inclusive of all prevailing taxes/duties. The benefit of exemption from or reduction in the GST or other taxes shall be passed on to the Procuring Agency. 13.5 Prices offered should be for the entire quantity demanded; partial quantity offers shall straightaway be rejected. Conditional offer shall also be considered as non-responsive Bidder. 13.6 While tendering your quotation, the present trend/ inflation in the rate of Supplies and services in the market should be kept in mind. No request for increase in price due

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to market fluctuation in the cost of Supplies and services shall be entertained after the bid has been submitted. 14. Bid Currencies 14.1 Prices shall be quoted in Pak Rupees in case of free delivery basis (FOR). 15. Documents Establishing Bidder’s Eligibility and Qualification 15.1 The Bidder shall furnish, as part of its technical bid, documents establishing the Bidder’s eligibility to bid and its qualifications to perform the Contract if its bid is accepted. 15.2 The documentary evidence of the Bidder’s eligibility to bid shall establish to the Procuring Agency’s satisfaction that the Bidder, at the time of submission of its bid, is an eligible as defined under instruction to the bidder. 15.3 The documentary evidence to be submitted in the Technical Proposal for the purposes of qualification and technical evaluation shall include: (a) The Supplier/ agent shall have to produce letter of authorization from Manufacturer and in case of Manufacturer, documentary proof to the effect that they are the original Manufacturer of the required Supplies shall be provided.








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(i) The Bidder shall provide total list of products it supplies in the market. The Bidder shall also supply attested copy of the first invoice for the specific product for which bidding is being undertaken. The Bidder shall also be responsible for providing up to date and authentic contact details of both private and public hospitals to which it has supplied over the last two years. Bidder shall also provide supply order details over last one (01) year with complete and up to date details of its distribution sub-offices or/and representatives 16. Documents Establishing Supplies’ Eligibility and Conformity to Bidding Documents. 16.1 Pursuant instruction to the Bidder shall furnish along with technical proposal, as part of its bid, documents establishing the eligibility and conformity to the bidding documents of all Supplies, which the Bidder proposes to supply under the Contract. 16.2 Submission of sample (where demanded): If so required by the technical committee, to be recorded in writing, the bidder shall provide a sample or demonstration as the case may be. 17. Bid Security 17.1 Bid Security in the form of 2% of estimated amount will have to be deposited in the form of call deposit and in case the offer is withdrawn, amended or revised during the validity period of the offer, the bid security is liable to be forfeited.



Submission of Bids 19. Format and Signing of Bid 19.1 The bid shall be typed and shall be signed by the Bidder or a person or persons duly authorized to bind the Bidder to the Contract. The person or persons signing the bid shall initial all pages of the bid. 19.2 Any interlineations, erasures, or overwriting shall be valid only if they are initialed by the person or persons signing the bid.

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19.3 All biding documents to be duly attested (signed and stamped) by the authorized person of company. 20. Sealing and Marking of Bids 20.1 The envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters to avoid confusion. The envelopes shall then be sealed in an outer envelope. 20.2 The inner and outer envelopes shall: a) be addressed to the Procuring Agency at the address given in the Invitation for Bids; and


24.1 Single stage – two envelopes bidding procedure shall be applied:

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The bid shall comprise a single package containing two separate envelopes. Each envelope shall contain separately the financial proposal and the technical proposal; the envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters to avoid confusion; Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened; the envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of Procuring Agency without being opened; The Procuring Agency shall evaluate the technical proposal, without reference to the price and reject any proposal which do not conform to the specified requirements; during the technical evaluation no amendments in the technical proposal shall be permitted; The financial proposals of bids shall be opened publicly at a time, date and venue to be announced and communicated to the Bidders in advance; After the evaluation and approval of the technical proposal the Procuring Agency shall at a time within the bid validity period, publicly open the financial proposals of the technically accepted bids only. The financial proposal of bids found technically non-responsive shall be returned un-opened to the respective Bidders; and The bid found to be the lowest evaluated bid shall be accepted. Opening and Evaluation of Bids 25. Opening of Bids by the Procuring Agency 25.1 The Procuring Agency shall initially open only the envelopes marked “TECHNICAL PROPOSAL” in the presence of Bidders’ representatives who choose to attend, at the time, on the date, and at the place specified in the Invitation for Bids. The Bidders’ representatives who are present shall sign the Attendance Sheet as evidence of their attendance. However, the envelope marked as “FINANCIAL PROPOSAL” shall remain unopened and shall be retained in safe custody of the Procuring Agency till completion of the evaluation process. 25.2 The Bidders’ names, item(s) for which they quoted their rate and such other details as the Procuring Agency, at its discretion, may consider appropriate, shall be announced at the opening of technical proposal. No bid shall be rejected at technical proposal/ bid opening, except for late bids, which shall be returned unopened to the Bidder pursuant to instruction to bidder. However, at the opening financial proposals (the date, time and venue would be announced later on), the bid prices, discounts (if any), and the presence or absence of requisite bid Security and such other details as the Procuring Agency, at its discretion, may consider appropriate, shall be announced. 25.3 The Procuring Agency shall prepare minutes of both the technical proposal as well as the financial proposal bid opening. 26. Clarification of Bids 26.1 During evaluation of the bids, the Procuring Agency may, at its discretion, ask the Bidder for a clarification of its bid. The request for clarification and the response shall be in writing, and no change in the prices or substance of the bid shall be sought, offered, or permitted.

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27. Preliminary Examination 27.1 The Procuring Agency shall examine the bids to determine whether they are complete, whether any computational errors have been made (at the time of opening the financial proposal), whether required sureties have been furnished, whether the documents have been properly signed, and whether the bids are generally in order. 27.2 In the financial bids (at the time of opening the financial proposal) the arithmetical errors shall be rectified on the following basis. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the Bidders/Suppliers do not accept the correction of the errors, its bid shall be rejected. If there is a discrepancy between words and figures, the amount in words shall prevail. 27.3 The Procuring Agency may waive any minor informality, nonconformity, or irregularity in a bid which does not constitute a material deviation (or changes the substance of the bid), provided such waiver does not prejudice or affect the relative ranking of any Bidder. 27.4 Prior to the detailed evaluation, pursuant instruction to the bidder the Procuring Agency shall determine the substantial responsiveness of each bid to the bidding documents. For purposes of these Clauses, a substantially responsive bid is one, which conforms to all the terms and conditions of the bidding documents without material deviations. Deviations from, or objections of reservations to critical provisions shall be deemed to be a material deviation for technical proposals. The Procuring Agency’s determination of a bid’s responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. 27.5 If a bid is not substantially responsive, it shall be rejected by the Procuring Agency and may not subsequently be made responsive by the Bidder by correction of the nonconformity. 28. Evaluation and Comparison of Bids 28.1 The Procuring Agency shall evaluate and compare the bids, which have been determined to be substantially responsive, pursuant to instruction to bidder. 28.2 The Procuring Agency’s evaluation of technical proposal/ bid shall be on the basis of previous performances, test reports, inspection of plant/ factory/ premises, previous experience, financial soundness and such other details as already highlighted. However, the evaluation of financial proposal shall be on the basis of price inclusive of prevailing taxes and duties in pursuant to instruction to the bidder 28.3 All bids shall be evaluated in accordance with the evaluation criteria instruction to the bidder and other terms and conditions set forth in these bidding documents. 28.4 In case of procurement on C&F/ CIP/ CIF basis; for the purpose of comparison of bids quoted in different currencies, the price shall be converted into Pak Rupees in pursuant to instruction to the bidder. The rate of exchange shall be the selling rate, prevailing on the date of opening of bids specified in the bidding documents, as notified by the State Bank of Pakistan/ National Bank of Pakistan on that day.

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28.5 A bid once opened in accordance with the prescribed procedure shall be subject to only those rules, regulations and policies that are in force at the time of issue of notice for invitation of bids. 29. Evaluation Criteria 29.1 For the purposes of determining the lowest evaluated bid, facts other than price such as previous performances, previous experience, engineering/ technical capabilities, financial soundness and such other details as the Procuring Agency at its discretion, may consider appropriate shall be taken into consideration. The following evaluation factors/ criteria will be employed on technical proposals. The number of points allocated to each factor shall be specified in the Evaluation Report. Only bids securing minimum of 70% marks would be declared technically accepted. i) After technical evaluation is completed, the Procuring Agency shall notify the date, time and location for opening of the financial proposals. Bidders’ attendance at the opening of financial proposals is optional.






Passing Marks = 70


Marks Remarks

Obtained

Marks

1


20

Please attach the

Bidder's Past i 1 10

Copies of quoted

Page 15 of 29


iii 3 20

2

Bidder's Market i

1 Year 5

15

Experience will be

Experience ii


iii


3 Bidder's

financial status

i

Bank

Statement OR 8

15 Balance Sheet

ii Tax return 7

4

Copies of valid

Certificate(s)

i NTN 10

50

ii GST 10

iii Professional

Tax 10

iv Authorized

Distributor 20

Qualifying Marks 70

Total Marks 100


30. Contacting the Procuring Agency. 30.1 No Bidder shall contact the Procuring Agency on any matter relating to its bid, from the

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time of the bid opening to the time the Contract is awarded. 30.2 Any effort by a Bidder to influence the Procuring Agency in its decisions on bid evaluation, bid comparison, or Contract Award will result in the rejection of the Bidder’s bid and subsequent black listing. Canvassing by any Bidder at any stage of the Tender evaluation is strictly prohibited. 31. Rejection of Bids 31.1 The Procuring Agency may reject any or all bids at any time prior to the acceptance of a bid. The Procuring Agency shall upon request communicate to any Bidder who submitted a bid, the grounds for its rejection of any or all bids, but is not required to justify those grounds. 31.2 The Procuring Agency incurs no liability, solely by virtue of its invoking Clause 30.1 towards Bidders who have submitted bids. 31.3 Notice of the rejection of any or all bids shall be given promptly to the concerned Bidders that submitted bids. 32. Re-Bidding 32.1 If the Procuring Agency rejects all bids in pursuant to instruction to the bidder, it may call for a re-bidding or if deems necessary and appropriate the Procuring Agency may seek any alternative methods of procurement. 32.2 The Procuring Agency before invitation for re-bidding shall assess the reasons for rejection and may revise specifications, evaluation criteria or any other condition for Bidders, as it may deem necessary. 33. Announcement of Evaluation Report 33.1 The Procuring Agency shall announce the results of bid evaluation of a report giving justification for acceptance or rejection of bids at least ten days prior to the award of procurement Contract. Award of Contract 34. Acceptance of Bid and Award criteria 34.1 The Bidder with technically evaluated lowest financial bid, if not in conflict with any other law, rules, regulations or policy of the Government, shall be awarded the Contract, within the original or extended period of bid validity. 35. Procuring Agency’s right to vary quantities at time of Award 35.1 The Procuring Agency reserves the right at the time of Contract award to increase or decrease, the quantity of Supplies originally specified in the Price Schedule and Schedule of Requirements without any change in unit price or other terms and conditions. 36 Limitations on Negotiations 36.1 Save as otherwise provided there shall be no price negotiations with the bidder having submitted the lowest evaluated bid or with any other bidder: provided that the

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extent of the negotiation permissible shall be subject to the regulations issued by the PPRA, 2014. 37. Notification of Award 37.1 Prior to the expiration of the period of bid validity, the Procuring Agency shall notify the successful Bidder in writing by registered letter that its bid has been accepted. 37.2 The notification of Award shall constitute the formation of the Contract. 38. Signing of Contract 38.1 At the same time as the Procuring Agency notifies the successful Bidder that its bid has been accepted, the Procuring Agency shall send the Bidder the Contract Form provided in the bidding documents, incorporating all agreements between the Parties. 38.2 Within ONE week of receipt of the Contract Form, both the successful Bidder and the Procuring Agency shall sign and date the Contract on the legal stamp paper. The Procuring Agency shall issue Purchase Order on the same date of signing of Contract. If the successful Bidder, after completion of all codal formalities shows inability to sign the Contract then their bid Security/ earnest money to the extent of proportionate percentage shall be forfeited and the firm shall be blacklisted minimum for two years for future participation. In such situation the Procuring Agency 39. Performance Guarantee. 39.1 The Performance Guarantee will be 10% of the contract amount. The performance security shall be deposited in the shape of deposit at call (CDR). In case, the contractor fails to execute the contract strictly in accordance with the terms and conditions laid down in the contract, the security deposited by him shall be forfeited and the store purchased at his risk & expense. 39.2 Failure of the successful Bidder to comply with the requirement of instruction to the bidder shall constitute sufficient grounds for the annulment of the Award, in which event the Procuring Agency may make the Award to the next lowest evaluated Bidder or call for re-bidding. 40. Schedule of Requirement. 40.1 The Supply of PROVISION OF LAB EQUIPMENT ON REAGENT BASIS shall be w.e.f the next date after the date of issue of Purchase Order i.e. 01.07.2017 (without penalty), and with prescribed penalty, as per following schedule of requirement: 40.2 In case of late Supply of PROVISION OF LAB EQUIPMENT ON REAGENT BASIS beyond the periods specified in the Schedule of Requirements, penalty @ 0.5% per week of the cost after 1 week 1% per week on word. 41. Redressal of grievances by the Procuring Agency. 41.1 The Procuring Agency shall constitute a committee comprising of odd number of persons, with proper powers and authorizations, to address the complaints of bidders that may occur prior to the entry into force of the procurement contract.

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41.2 Any bidder feeling aggrieved by any act of the Procuring Agency after the submission of his bid may lodge a written complaint concerning his grievances not later than fifteen days after the announcement of the bid evaluation report under rule35. 41.3 The committee shall investigate and decide upon the complaint within fifteen days of the receipt of the complaint. 41.4 Mere fact lodging of a complaint shall not warrant suspension of the procurement process. 41.5 Any bidder not satisfied with the decision of the committee of the Procuring Agency may lodge an appeal in the relevant court of jurisdiction

TERMS AND CONDITIONS OF CONTRACT FY 2019-20 PROVISION OF LAB EQUIPMENT ON REAGENT BASIS

The Tender document including evaluation criteria for the purchase of PROVISION

OF LAB EQUIPMENT ON REAGENT BASIS will be conducted through PPRA Rules

2014 (Single Stage-Two Envelopes).

1. Reagents for Lab equipment (Rental Reagent Basis) will be supplied at

basement of the hospital by the supplier on his own transport. 2. Cash receipt token of having purchase the tender, must accompany the offer.







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9. The sealed tender will be received up to 06.07.2019 at 09:00 AM and will be opened

at 06.07.2019 at 10:00 AM in the presence of party / firms representative on the same day (no bid will be received after the dead line according to PPRA Rules 2014).




11. The rate contract through this tender/contract for the supply of PROVISION OF LAB

EQUIPMENT ON REAGENT BASIS will be for the period from 1st Sep 2019 to 30th

June 2020. The purchase will be made from time to time as per requirements of this

Hospital at the same approved rates of tender. In case you fail to supply the required

items during the contract period up to 10% Performance Guarantee will be forfeited

and the firm will be black listed.






tender documents.








firm.



Page 20 of 29








COMPLETE ORDERS.















25. Income tax will be deducted under relevent section of the Income Tax Ordinance

2001.







Page 21 of 29






Authority.


responsible.



















Page 22 of 29

NOTE:- BIDDERS MUST MENTION THE PACKING OF ITEMS AS PER TEST COST & PER ML COST IN THEIR FINANCIAL BIDS. OTHERWISE BIDS WILL BE REJECTED DUE TO INCOMPLETE INFORMATION UNDER PPRA RULES 2014, FORMAT OF FINANCIAL BID IS ATTACHED. Supplier Address for notice purpose Procuring Agency’s address …………………………….. for notice purpose shall be the ……………………………..



Page 23 of 29


Year M/s. Equipment & Reagent Supplied


Name of end user(s) : ______________________________

Department : ______________________________

Stamp: ______________________________

Date: ______________________________

Signature: ______________________________

Page 24 of 29

CONTRACT FORM

THIS AGREEMENT is entered into at Islamabad on ________ August 2019 for by and

between:






________________________________________________________, bearing CNIC No.



WHEREAS






TYPE OF SERVICE: Supply of PROVISION OF LAB EQUIPMENT ON REAGENT BASIS


1. The Supply of Provision of lab equipment on reagent basis to the

PESSI Hospital, Islamabad will be the responsibility of Service Provider. 2. The Maintainace of quality, quantity of l will be the responsibility of Service


Provision of lab equipment on reagent basis, the response time will not be more than __________. .

Page 25 of 29

4. The Service provider will ensure supply of Supply of Provision of lab equipment on reagent basis ______________.




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SUPPLY OF PROVISION OF LAB EQUIPMENT ON REAGENT BASIS (F.Y 2019-20)

S.No Name of Items Specification Company Packing

& Rate Per ml cost

Per Test Cost

Automated Chemistry Analyzer

1 Albumin

2 Alk.Phos

3 ALT

4 AST

5 Gamma gt

6 Bilirubin Total

vox

7 Direct Bilirubin

Vox

8 Urea

9 Creatinine

10 Uric Acid

11 Cholesterol

12 TG

13 DHL Direct

14 LDL Direct

15 Total Protein

16 Amylase

17 Glucose

18 CK-Nac

Page 27 of 29

19 CKMB

20 LDH

21 Calcium

22 Iron

23 Phosphorus

24 CSF Protein

25 Megnesium

26 M.Albumin

Turbi

27 Lactate

Lyphoized

28 Lipase

29 HBA1 C

30 ADA

31 Aldolase

Lyophized

32 TIBC

33 RAF Turbi

34 ASO Turbi

35 CRP Turbi

36 Aldolase Control

37 Aldolose

Calibrator

38 Calibrator

39 Control N

40 Control H

Page 28 of 29

41 CKMB Calibrator

42 CKMB Control

Normal

43 Protein

Calibrator

44 HBA1 C

Calibrator

45 HBA1 C Control

46 CD-80 2Ltr

47 Reaction

Vuvettes

Electrolyte Analyzer

1 Na,K,CL,Ca.Ph

2 Calibration Solution

Hematology Analyzer

1 Lyse

2 Diluent

Name of Bidder _____________________

Signature and Stamp ________________

Page 29 of 29

CHECK LIST



KNOCK OUT CLAUSES












Note: Fill in the check list properly/completely along with the page marking of the documents enclosed.














Page 1 of 29



BIDDING DOCUMENTS FOR PANEL MEDICAL STORE

Page 2 of 29


TENDER FOR FOR PANEL MEDICAL STORE


Cost Rs. 1000/-

NON REFUNDABLE

DUE DATE: ____________

1. Name of Bidder ______________________________________

2. Address ______________________________________

______________________________________





Number and dated








Dated:__________________________

Stamp:__________________________






Page 3 of 29

THE PUNJAB EMPLOYEES' SOCIAL SECURITY HOSPITAL,

I-12, ISLAMABAD

TENDER FEE: Rs. 1000/- (Non-refundable)

LAST DATE OF RECEIPT: 06.07.2019(09:00 A.M.)

DATE OF OPENING: 06.07.2019 (11:00 A.M.)

DATE OF FINANCIAL BIDOPENING: 03.08.2019(10:00 A.M)

Contract Period. 01-Yearafter issuance of work

order (Extendable)

Bid Security: 2% of estimated price in shape of

CDR in favor of Medical Superintendent PESSI Hospital Islamabad.

SUBJECT: -TERMS & CONDITIONS REGARDINGFOR PANEL MEDICAL STORE.

Technical specifications for For Panel Medical Store.

Instructions to the bidders, General Conditions of contract, special conditions of

Contract & schedule of requirements are detailed in the bidding document

available at PPRA Web Site, www.ppra.punjab.gop.pk & PESSI Website,

www.pessi.gop.pk.

NO.SSR/Hospital/Tender/__________________ Dated Islamabad, the 2019.

M/s. ____________________________________________________________

____________________________________________________________



Page 4 of 29



1.1 The Parts required, bidding procedures, and Contract terms are prescribed in the bidding documents. In addition to the Invitation for Bids, the bidding documents include: (a) Instructions to Bidders (ITB);

(b) General Conditions of Contract (GCC);

(c) Special Conditions of Contract (SCC); (d) Schedule of Requirements;

(e) Contract Form;


(g) Bid Form; and

(h) Price Schedule.

(i) Technical Specifications; 1.2 The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents. Failure to furnish all information required by the bidding documents or to submit a bid not substantially responsive to the bidding documents in every respect shall be at the Bidder’s risk and may result in the rejection of its bid. 2. Source of Funds 2.1 The Punjab Employees Social Security Hospital Islamabad has allocated funds FOR

PANEL MEDICAL STORE under the relevant head of Account during the financial year 2019-20(herein referred to as the “Procuring Agency”). 3. Eligible Bidders 3.1 This Invitation for Bids is open to all original Manufacturers/authorized Sole Agents of Local/Foreign Principals in Pakistan for such type of diagnostics. 3.2 The bidder must possess valid authorization from the Local/Foreign Principal / Manufacturer and in case of Manufacturer; they should have a documentary proof to the effect that they are the original Manufacturer of the required Parts. 3.3 Bidders should not be under a declaration of ineligibility for corrupt and fraudulent practices issued by any Government (Federal, Provincial), PESSI, a local body or a public sector organization. 3.4 Any offer not received as per terms and conditions of the Bidding documents is liable to be ignored. No offer shall be considered if:-






Page 5 of 29




ix. The offer is for store not conforming to specification indicated in the tender enquiry. No counter offer will be accepted. 4. Eligible Parts and Services 4.1 All Parts and related services to be supplied under the contract shall have their origin in eligible source Countries and all expenditures made under the contract shall be limited to such Parts and services. 4.2 For the purpose of this clause, (a) the term “Parts” includes any Parts that are the

subject of this Invitation for Bids and (b) the term “Services” includes related services

such as transportation, insurance, after sale service, spare parts availability, etc. For

purposes of this clause, “origin” means the place where the Parts are mined, grown, or

produced, or the place from which the related services are supplied. Parts are produced

when, through manufacturing or processing, or substantial and major assembly of

components, a commercially recognized product is produced that is substantially

different in basic characteristics or in purpose or utility from its components.


clarification of the bidding documents, which it receives not later than ten (07) days prior to the deadline for the submission of bids prescribed in the Invitation for Bids. Written copies of the Procuring Agency’s response (including an explanation of the query but without identifying the source of inquiry) shall be sent to all prospective Bidders that have received the bidding documents. 7. Amendment of Bidding Documents 7.1 At any time prior to the deadline for submission of bids, the Procuring Agency, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, may modify the bidding documents by amendment. 7.2 All prospective Bidders that have received the bidding documents shall be notified of the amendment in writing or by cable or by phone, and shall be binding on them. 7.3 In order to allow prospective Bidders reasonable time in which to take the amendment into account in preparing their bids, the Procuring Agency, at its discretion, may extend the deadline for the submission of bids. Amendment notice to that effect shall be communicated in the same manner as the original invitation to bid.

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8. Qualification and Disqualification of Bidders 8.1 In the absence of prequalification, the Procuring Agency shall determine to its satisfaction whether the Bidder that is selected as having submitted the lowest evaluated responsive bid is qualified to perform the Contract satisfactorily, in accordance with the evaluation criteria. 8.2 The determination shall take into account the Bidder’s financial, technical, and production capabilities. It shall be based upon an examination of the documentary evidence of the Bidder’s qualifications submitted by the Bidder, pursuant to evaluation criteria as well as such other information as the Procuring Agency deems necessary and appropriate. 8.3 An affirmative determination shall be a pre-requisite for Award of the Contract to the Bidder. A negative determination shall result in rejection of the Bidder’s bid, in which event the Procuring Agency shall proceed to the next lowest evaluated bid to make a similar determination of that Bidder’s capabilities to perform satisfactorily. 8.4 The Procuring Agency, at any stage of the procurement proceedings, having credible reasons for or prima facie evidence of any defect in Supplier’s capacities, may require the Suppliers to provide information concerning their professional, technical, financial, legal or managerial competence. 8.5 The Procuring Agency shall disqualify a Bidder if it finds, at any time, that the information submitted by him concerning his qualification as Supplier was false and materially inaccurate or incomplete. 8.6 Bidders that are found to consistently fail to provide satisfactory performances or are found to be indulging in corrupt or fraudulent practices shall be black listed. 9. Corrupt or Fraudulent Practices 9.1 The Procuring Agency requires that all Bidders/ Suppliers/ Contractors observe the highest standard of ethics during the procurement and execution of such Contracts. In pursuance of this policy, the Procuring Agency: a. defines, for the purposes of this provision, the terms set forth below as follows: I. “corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in Contract execution; and II. “fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a Contract to the detriment of the Procuring Agency, and includes collusive practice among Bidders (prior to or after bid Submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Procuring Agency of the benefits of free and open competition; b. shall reject a proposal for Award if it determines that the Bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the Contract in question; shall declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a Contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing, a Contract. Preparation of Bids 10. Language of Bid

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10.1 The bid prepared by the Bidder, as well as all correspondence and documents relating to the bid exchanged by the Bidder and the Procuring Agency shall be written in English. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages in English, in which case, for purposes of interpretation of the Bid, the translation shall govern. 11. Documents Comprising the Bid 11.1 The bid prepared by the Bidder shall comprise the following components: (a) A Bid Form and Price Schedule completed in accordance with instructions to the bidder (to be submitted along with financial proposal);


(c) Documentary evidence established in accordance with instruction to the bidder that the Parts to be supplied by the Bidder are eligible Parts and conform to the bidding documents.

12. Bid Form and Price Schedule 12.1 The Bidder shall complete the Bid Form and an appropriate Price Schedule furnished in the bidding documents indicating the Parts to be supplied, a brief description of the Parts, specifications, taxes, quantity, and prices. 13. Bid Prices 13.1 The Bidder shall indicate on the Price Schedule the unit prices and total bid price of the Parts, it proposes to supply under the Contract. 13.2 Form for Price Schedule is to be filled in very carefully, and should be typed. Any alteration/ correction must be initialed. Every page is to be signed and stamped at the bottom. Serial number/ bid number of the quoted item may be marked or highlighted with red/yellow marker. 13.3 The Bidder should quote the prices of Parts according to the technical specifications. The specifications of Parts, different from the demand of enquiry, shall straightway be rejected. 13.4 The Bidder is required to offer competitive price. All prices must include relevant taxes and duties, where applicable. If there is no mention of taxes, the offered/ quoted price shall be considered as inclusive of all prevailing taxes/duties. The benefit of exemption from or reduction in the GST or other taxes shall be passed on to the Procuring Agency. 13.5 Prices offered should be for the entire quantity demanded; partial quantity offers shall straightaway be rejected. Conditional offer shall also be considered as non-responsive Bidder. 13.6 While tendering your quotation, the present trend/ inflation in the rate of Parts and services in the market should be kept in mind. No request for increase in price due to market fluctuation in the cost of Parts and services shall be entertained after the bid has been submitted.

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14. Bid Currencies 14.1 Prices shall be quoted in Pak Rupees in case of free delivery basis (FOR). 15. Documents Establishing Bidder’s Eligibility and Qualification 15.1 The Bidder shall furnish, as part of its technical bid, documents establishing the Bidder’s eligibility to bid and its qualifications to perform the Contract if its bid is accepted. 15.2 The documentary evidence of the Bidder’s eligibility to bid shall establish to the Procuring Agency’s satisfaction that the Bidder, at the time of submission of its bid, is an eligible as defined under instruction to the bidder.

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15.3 The documentary evidence to be submitted in the Technical Proposal for the purposes of qualification and technical evaluation shall include: (a) The Supplier/ agent shall have to produce letter of authorization from Manufacturer and in case of Manufacturer, documentary proof to the effect that they are the original Manufacturer of the required Parts shall be provided.





(f) The Bidder must indicate the country of origin of the Parts, capacity of production of the firm (in case of manufacturer), its financial status, necessary assurance of quality production, Certificate(s) for conformity with International standards of Quality (original or attested certification) and list of qualified (attested degrees or certification) technical persons along with qualification and trainings



(i) The Bidder shall provide total list of products it supplies in the market. The Bidder shall also supply attested copy of the first invoice for the specific product for which bidding is being undertaken. The Bidder shall also be responsible for providing up to date and authentic contact details of both private and public hospitals to which it has supplied over the last two years. Bidder shall also provide supply order details over last one (01) year with complete and up to date details of its distribution sub-offices or/and representatives 16. Documents Establishing Parts’ Eligibility and Conformity to Bidding Documents. 16.1 Pursuant instruction to the Bidder shall furnish along with technical proposal, as part of its bid, documents establishing the eligibility and conformity to the bidding documents of all Parts, which the Bidder proposes to supply under the Contract.

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24.1 Single stage – two envelopes bidding procedure shall be applied: The bid shall comprise a single package containing two separate envelopes. Each envelope shall contain separately the financial proposal and the technical proposal; the envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters to avoid confusion; Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened; the envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of Procuring Agency without being opened; The Procuring Agency shall evaluate the technical proposal, without reference to the price and reject any proposal which do not conform to the specified requirements; during the technical evaluation no amendments in the technical proposal shall be permitted;

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27.3 The Procuring Agency may waive any minor informality, nonconformity, or irregularity in a bid which does not constitute a material deviation (or changes the substance of the bid), provided such waiver does not prejudice or affect the relative ranking of any Bidder.

27.4 Prior to the detailed evaluation, pursuant instruction to the bidder the Procuring Agency shall determine the substantial responsiveness of each bid to the bidding

documents. For purposes of these Clauses, a substantially responsive bid is one, which conforms to all the terms and conditions of the bidding documents without material

deviations. Deviations from, or objections of reservations to critical provisions shall be deemed to be a material deviation for technical proposals. The Procuring Agency’s determination of a bid’s responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. 27.5 If a bid is not substantially responsive, it shall be rejected by the Procuring Agency and may not subsequently be made responsive by the Bidder by correction of the nonconformity. 28. Evaluation and Comparison of Bids 28.1 The Procuring Agency shall evaluate and compare the bids, which have been determined to be substantially responsive, pursuant to instruction to bidder. 28.2 The Procuring Agency’s evaluation of technical proposal/ bid shall be on the basis of previous performances, test reports, inspection of plant/ factory/ premises, previous experience, financial soundness and such other details as already highlighted. However, the evaluation of financial proposal shall be on the basis of price inclusive of prevailing taxes and duties in pursuant to instruction to the bidder 28.3All bids shall be evaluated in accordance with the evaluation criteria instruction to the bidder and other terms and conditions set forth in these bidding documents. 28.4 In case of procurement on C&F/ CIP/ CIF basis; for the purpose of comparison of bids quoted in different currencies, the price shall be converted into Pak Rupees in pursuant to instruction to the bidder. The rate of exchange shall be the selling rate, prevailing on the date of opening of bids specified in the bidding documents, as notified by the State Bank of Pakistan/ National Bank of Pakistan on that day. 28.5 A bid once opened in accordance with the prescribed procedure shall be subject to only those rules, regulations and policies that are in force at the time of issue of notice for invitation of bids. 29. Evaluation Criteria 29.1 For the purposes of determining the lowest evaluated bid, facts other than price such as previous performances, previous experience, engineering/ technical capabilities, financial soundness and such other details as the Procuring Agency at its discretion, may consider appropriate shall be taken into consideration. The following evaluation factors/ criteria will be employed on technical proposals. The number of points allocated to each factor shall be specified in the Evaluation Report. Only bids securing minimum of 70% marks would be declared technically accepted.

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determined by the Technical Committee. Total Evaluation marks = 100

Passing Marks = 70


Marks Remarks

Obtained

Marks

1


20

Please attach the



iii 3 20

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2

Bidder's Market i

1 Year 5

15

Experience will be

Experience ii


iii


3 Bidder's

financial status

i

Bank

Statement OR 8

15 Balance Sheet

ii Tax return 7

4

Copies of valid

Certificate(s)

i NTN 10

40

ii GST 10

iii Professional

Tax 10

iv License to Sell

Medicine 10

5.

Valid Copy of

license of

Qualified Person

i Category A 10

10

ii Category B 5

Qualifying Marks 70

Total Marks 100

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30. Contacting the Procuring Agency. 30.1 No Bidder shall contact the Procuring Agency on any matter relating to its bid, from the time of the bid opening to the time the Contract is awarded. 30.2 Any effort by a Bidder to influence the Procuring Agency in its decisions on bid evaluation, bid comparison, or Contract Award will result in the rejection of the Bidder’s bid and subsequent black listing. Canvassing by any Bidder at any stage of the Tender evaluation is strictly prohibited. 31. Rejection of Bids 31.1 The Procuring Agency may reject any or all bids at any time prior to the acceptance of a bid. The Procuring Agency shall upon request communicate to any Bidder who submitted a bid, the grounds for its rejection of any or all bids, but is not required to justify those grounds. 31.2 The Procuring Agency incurs no liability, solely by virtue of its invoking Clause 30.1 towards Bidders who have submitted bids. 31.3 Notice of the rejection of any or all bids shall be given promptly to the concerned Bidders that submitted bids. 32. Re-Bidding 32.1 If the Procuring Agency rejects all bids in pursuant to instruction to the bidder, it may call for a re-bidding or if deems necessary and appropriate the Procuring Agency may seek any alternative methods of procurement. 32.2 The Procuring Agency before invitation for re-bidding shall assess the reasons for rejection and may revise specifications, evaluation criteria or any other condition for Bidders, as it may deem necessary. 33. Announcement of Evaluation Report 33.1 The Procuring Agency shall announce the results of bid evaluation of a report giving justification for acceptance or rejection of bids at least ten days prior to the award of procurement Contract. Award of Contract 34. Acceptance of Bid and Award criteria 34.1 The Bidder with technically evaluated lowest financial bid, if not in conflict with any other law, rules, regulations or policy of the Government, shall be awarded the Contract, within the original or extended period of bid validity. 35. Procuring Agency’s right to vary quantities at time of Award

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35.1 The Procuring Agency reserves the right at the time of Contract award to increase or decrease, the quantity of Parts originally specified in the Price Schedule and Schedule of Requirements without any change in unit price or other terms and conditions. 36 Limitations on Negotiations 36.1 Save as otherwise provided there shall be no price negotiations with the bidder having submitted the lowest evaluated bid or with any other bidder: provided that the extent of the negotiation permissible shall be subject to the regulations issued by the PPRA, 2014. 37. Notification of Award 37.1 Prior to the expiration of the period of bid validity, the Procuring Agency shall notify the successful Bidder in writing by registered letter that its bid has been accepted. 37.2 The notification of Award shall constitute the formation of the Contract. 38. Signing of Contract 38.1 At the same time as the Procuring Agency notifies the successful Bidder that its bid has been accepted, the Procuring Agency shall send the Bidder the Contract Form provided in the bidding documents, incorporating all agreements between the Parties. 38.2 Within ONE week of receipt of the Contract Form, both the successful Bidder and the Procuring Agency shall sign and date the Contract on the legal stamp paper. The Procuring Agency shall issue Purchase Order on the same date of signing of Contract. If the successful Bidder, after completion of all codal formalities shows inability to sign the Contract then their bid Security/ earnest money to the extent of proportionate percentage shall be forfeited and the firm shall be blacklisted minimum for two years for future participation. In such situation the Procuring Agency 39. Performance Guarantee. 39.1 The Performance Guarantee will be 10% of the contract amount. The performance security shall be deposited in the shape of deposit at call (CDR). In case, the contractor fails to execute the contract strictly in accordance with the terms and conditions laid down in the contract, the security deposited by him shall be forfeited and the store purchased at his risk & expense. 39.2 Failure of the successful Bidder to comply with the requirement of instruction to the bidder shall constitute sufficient grounds for the annulment of the Award, in which event the Procuring Agency may make the Award to the next lowest evaluated Bidder or call for re-bidding. 40. Schedule of Requirement. 40.1 The conduction of clinical investigation shall be w.e.f the next date after the date of issue of Purchase Order (without penalty), and with prescribed penalty, as per following schedule of requirement: 40.2 In case of late processing of Pathological Investigations beyond the periods specified in the Schedule of Requirements, penalty @ 1% per day of the cost.

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41. Redressal of grievances by the Procuring Agency. 41.1 The Procuring Agency shall constitute a committee comprising of odd number of persons, with proper powers and authorizations, to address the complaints of bidders that may occur prior to the entry into force of the procurement contract. 41.2 Any bidder feeling aggrieved by any act of the Procuring Agency after the submission of his bid may lodge a written complaint concerning his grievances not later than fifteen days after the announcement of the bid evaluation report under rule35. 41.3 The committee shall investigate and decide upon the complaint within fifteen days of the receipt of the complaint. 41.4 Mere fact lodging of a complaint shall not warrant suspension of the procurement process. 41.5 Any bidder not satisfied with the decision of the committee of the Procuring Agency may lodge an appeal in the relevant court of jurisdiction




c. “The Parts” means electro medical equipment which the Supplier is required to supply to the Procuring Agency under the Contract.

d. “The Services” means those services ancillary to the supply of above Parts, such as printing of special instructions on the label and packing, design and logo of the Institute/ Hospital, transportation of Parts up to the desired destinations and other such obligations of the supplier covered under the Contract.





i. “The Supplier” means the individual or firm supplying the Parts under this Contract.


2. Application 2.1 These General Conditions shall apply to the extent that they are not superseded by provisions of other parts of the Contract. 3. Country of Origin. 4. Standards

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5. Use of Contract Documents and Information 5.1 The Supplier shall not, without the Procuring Agency’s prior written consent, disclose the Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the Procuring Agency in connection therewith, to any person other than a person employed by the Supplier in the performance of the Contract. Disclosure to any such employed person shall be made in confidence and shall extend only so far as may be necessary for purposes of such performance. 5.2 The Supplier shall not, without the Procuring Agency’s prior written consent, make use of any document or information enumerated in GCC Clause 5.1 except for purposes of performing the Contract. 5.3 Any document, other than the Contract itself, enumerated in GCC Clause 5.1 shall remain the property of the Procuring Agency and shall be returned (all copies) to the Procuring Agency on completion of the Supplier’s performance under the Contract if so required by the Procuring Agency. 5.4 The Supplier shall permit the Procuring Agency to inspect the Supplier’s accounts and records relating to the performance of the Supplier. 6. Patent Rights 7. Submission of Samples 8. Ensuring Storage/ Installation Arrangements 9. Inspections and Tests. 9.1 The Procuring Agency or its representative shall have the right to inspect and/or to test the Parts to confirm their conformity to the Contract specifications at no extra cost to the Procuring Agency. 9.2 For the purpose of inspections and tests of equipment. The Supplier, all reasonable facilities and assistance, shall be furnished to the inspectors at no charge to the Procuring Agency. However, if the Supplier proves an undue delay in conduct of inspection on the part of Procuring Agency, the Supplier shall not be liable for penalty on account of that delay. The cost of such lab tests shall be borne by the Manufacturer/ Supplier. 9.3 The Procuring Agency’s right to inspect, test and, where necessary, reject the Parts after the Parts have been installed at Procuring Agency’s destinations. 9.4 Nothing in GCC Clause 9 shall in any way release the Supplier from any warranty or other obligations under this Contract. 10. Physical Examination/ Inspection 10.1 The Parts shall be acceptable subject to physical inspection, tests and/ or in accordance with the approved criteria as decided by the Procuring Agency. 11. Delivery and Documents 11.1 The Supplier in accordance with the terms specified in the Schedule of Requirements shall make delivery of the Parts. The details of documents to be furnished by the Supplier are specified in SCC. 12. Insurance 13. Transportation

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13.1 The Supplier shall arrange such transportation of the collection of samples as is required to prevent their damage or deterioration during transit to their final destination as indicated in the Schedule of Requirement. 13.2 Transportation including loading/ unloading of clinical samples shall be arranged and paid for by the Supplier, and related cost shall be inclusive in the Contract price. The addresses of destinations/ offices shall be provided at the time signing of Contract. 14. Incidental Services 15. Warranty 15.1 A warranty of ISO/EQC/IQC will be provided free of cost. 16. Payment 16.1 The method and conditions of payment to be made to the Supplier under this Contract shall be specified in SCC. The currency of payment is Pak. Rupees which will be paid after installation and satisfactory report by the Inspection Committee for Duty Delivered Pay (DDP)/free delivery at the consignee end. 17. Prices 17.1 Prices charged by the Supplier for Parts delivered under the Contract shall not vary from the prices quoted by the Supplier in its bid and shall remain the same till expiry of the original bid validity period provided the Procuring Agency’s request for bid validity extension. 18. Contract Amendments 18.1 No variation in or modification of the terms of the Contract shall be made except by written amendment signed by the Parties. 19. Assignment 19.1 The Supplier shall not assign, in whole or in part, its obligations to perform under this Contract, except with the Procuring Agency’s prior written consent. 20. Subcontracts 20.1 The Supplier shall not be allowed to sublet the job and award subcontracts under this Contract. 21. Delays in the Supplier’s Performance 21.1 Processing of the samples shall be made by the Supplier in accordance with the time schedule prescribed by the Procuring Agency in the Schedule of Requirements.

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21.2 If at any time during performance of the Contract, the Supplier should encounter conditions impeding timely Processing of the samples , the Supplier shall promptly notify the Procuring Agency in writing of the fact of the delay, it’s likely duration and its cause(s). As soon as practicable after receipt of the Supplier’s notice, the Procuring Agency shall evaluate the situation and may at its discretion extend the Supplier’s time for performance, with or without liquidated damages, in which case the extension shall be ratified by the Parties by amendment of Contract. 21.2 without the application of liquidated damages. Penalties/Liquidated Damages 22.1 In case of late delivery beyond the presented period, penalty as specified in SCC shall be imposed upon the Supplier/ Manufacturer. The above Late Delivery (LD) is subject to GCC Clause 24, including late delivery for reasons beyond control. Once the maximum is reached, the Procuring Agency may consider termination of the Contract pursuant to GCC Clause 23. 22.2 If the firm provide substandard item and fail to provide the item the payment of risk purchase (which will be purchased by the indenter) the price difference shall be paid by the Firm. 22. Termination for Default 23.1 The Procuring Agency, without prejudice to any other remedy for breach of Contract, by written notice of default sent to the Supplier, may terminate this Contract in whole or in part: a. if the Supplier fails to Processing of the samples within the period(s) Specified in the Contract, or within any extension thereof granted by the Procuring Agency pursuant to GCC Clause 8.2; or b. if the Supplier fails to perform any other obligation(s) under the Contract.

c. if the Supplier, in the judgment of the Procuring Agency has engaged in corrupt or fraudulent practices in competing for or in executing the Contract. For the purpose of this clause: “corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in Contract execution. “fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a Contract to the detriment of the Procuring Agency, and includes collusive practice among Bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Procuring Agency of the benefits of free and open competition. 24. Force Majeure 24.1 Notwithstanding the provisions of GCC Clauses 21, 22, and 23, the Supplier shall not be liable for forfeiture of its Performance Guaranty/ bid Security, or termination/ blacklisting for default if and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure. For the purposes of this clause Force Majeure means an act of God or an event beyond the

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control of the Supplier and not involving the Supplier’s fault or negligence directly or indirectly purporting to misplanning, mismanagement and/or lack of foresight to handle the situation. Such events may include but are not restricted to acts of the Procuring Agency in its sovereign capacity, wars or revolutions, fires, floods, earthquakes, strikes, epidemics, quarantine restrictions and freight embargoes. If a Force Majeure situation arises, the Supplier shall promptly notify the Procuring Agency in writing with sufficient and valid evidence of such condition and the cause thereof. The Committee, constituted by PESSI (Head Office) for Redressal of grievances, shall examine the pros and cons of the case and all reasonable alternative means for completion of purchase order under the Contract and shall submit its recommendations to the competent authority. However, unless otherwise directed by the Procuring Agency in writing, the Supplier shall continue to perform its obligations under the Contract as far as is reasonably practical and shall seek reasonable alternative means for performance not prevented by the Force Majeure event. 25. Termination for Insolvency 25.1 The Procuring Agency may at any time terminate the Contract by giving written notice of one month time to the Supplier if the Supplier becomes bankrupt or otherwise insolvent. In this event, termination shall be without compensation to the Supplier, provided that such termination shall not prejudice or affect any right of action or remedy which has accrued or shall accrue thereafter to the Parties. 26. Arbitration and Resolution of Disputes 26.1 The Procuring Agency and the Supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connection with the Contract. 26.2 If, after thirty (30) days from the commencement of such informal negotiations, the Procuring Agency and the Supplier have been unable to resolve amicably a Contract dispute, either party may require that the dispute be referred to the Arbitrator for resolution through arbitration. 26.3 In case of any dispute concerning the interpretation and/or application of this Contract shall be settled through arbitration. Medical Superintendent, PESSI Hospital Islamabad or his nominee shall act as sole arbitrator. The decisions taken and/or award made by the sole arbitrator shall be final and binding on the Parties 27. Governing Language 27.1 The Contract shall be written in English language. Subject to GCC Clause 28, the version of the Contract written in the specified language shall govern its interpretation. All correspondence and other documents pertaining to the Contract, which are exchanged by the Parties, shall be written in English. 28. Applicable Law 28.1 This Contract shall be governed by the laws of Pakistan and the courts of Pakistan shall have exclusive jurisdiction. 29. Notices

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29.1 Any Notice given by one party to the other pursuant to this Contract shall be sent to the other party in writing and confirmed to other party’s address specified in SCC. 29.2 A notice shall be effective when delivered or on the notice’s effective date, whichever is later


1. The Transportation of medicine will be done by service provider.

2. Cash receipt (in original) token of having purchased the tender, must accompany the offer.

3. Offer not fulfilling any of the conditions of the bidding documents shall straightaway be ignored.







10. The Medical Superintendent, PESSI Hospital Islamabad reserves the right to waive off/relax any department tender enquiry condition of any particular offer at any stage, in the public interest.



25. Reasonable/responsible person should be deputed at the time of opening of tender. In case of misbehavior the earnest money will be forfeited besides other punitive action. 26. The plants and machinery offered shall always be completed with its normal standard accessories fitting and tool kit and spare parts, if any.

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TERMS AND CONDITIONS OF PANEL MEDICAL STORE


1. The Tender FOR PANEL MEDICAL STORE (Medicine & Surgical Items) will be

conducted through PPRA Rules 2014 (Single Stage- Two Envelopes).

2. Bid Validity, Opening and closing time will be according to PPRA Rules 2014.

3. The sealed tender will be received on 06.07.2019 till 09:00 AM and will be opened on

06.07.2019 at 11:00 AM in the presence of party / firms representative on the same day

(no bid will be received after the dead line according PPRA Rules 2014).

4. Firstly Technical Bid will be opened and the technical evaluation of bids (Comparative

Lists) will be completed on the same day positively. The Financial Bid will be opened on

03.08 .2019 in the presence of party / firms representative after announcement of

Evaluation report .

5. The technical committee shall perform surprise visit of the facility to evaluate and

inspect the services offered by the bidder. The visits shall be done any time after the

opening of technical bid and also from time to time during the duration of

agreement after awarding the tender to successful bidder. The technical committee

decision will be based on the inspection of the facility and bidder’s past performance

(if any) with the hospital.

6. Discount rates must be inserted on departmental tender/contract form duly signed

& stamped.

7. The firm bidder should have at least 03 year experience in selling or dispensing the

medicine/surgical consumable etc and must provide valid drug sale incense on the

date of bid opening for allopathic medicine issued by the state drug authorities.

8. The firm/bidder must not have been convicted by the state drug authorities and no

case should be pending.

9. The rate contract through this tender/contract will be for the period from 01.09.2019to

30th

June 2020. The purchases will be made from time to time as per requirements of this

Hospital at the same approved rates of tender.

10. The 2% Call Deposit of Estimated cost as mentioned in advertisement is mandatory. 11. After successful awarding of tender, the bid security will be returned and successful

bidder will deposit ‘10% Performance Guarantee’ to the Accounts of PESSI Hospital

Islamabad within 15 days positively.

12. Income tax will be deducted under relevant section of the Income Tax Ordinance F.Y

2019-20. 13. The rates once finalized will be applicable for whole of the contract period irrespective of

any change in currency rate in open market.

14. The bidder should submit an undertaking for the items of same specifications, quality

/brand etc on judicial paper that the price quoted in the tender is not more than the market

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price or price charged from any other Public Sector. If it is noted that rate quoted is over /

above the market rate, undersigned has the right to cancel the tender.

15. In case of any discrepancy/over invoicing, the bidder will refund the excess amount or

excess amount will be deducted from the outstanding bills/Deposit at Call of said firm.

16. Late Service Penalty will be imposed @ 1% if supplier fails to supply/service within 06

hours days & 2% for the next 06 hours.

17. An intimation letter/first reminder will be sent to supplier upon failure to deliver within

02 days. Another intimation letter/second reminder will be served after one 05 days if

still failure to supply.

18. If the services are not completed despite two reminders and a final notice will be served

against the firm according to the gravity of situation. Then contract of the supplier will be

treated as cancelled.

19. In case of emergency requirement; Risk Purchases shall be made and amount incurred

will be recovered from the contractor.

20. The Firm/Party shall provide medicine and surgical items at “THE PUNJAB

EMPLOYEES SOCIAL SECURITY HOSPITAL, I-12, ISLAMABAD” at his own

cost.

21. The Firm will ensure the delivery of medicine/surgical items within 06 Hours after

issuance of M-20 request through E-mail. In case of non-availability of specific

medicine/surgical item , the panel store will inform the M-20 department within 30

minutes for seeking substitute/alternative drugs/surgical.

22. The Panel Medical Store located within 06 KM radius of PESSI Hospital Islamabad

will be given preference.

23. Tender fee is Rs. 1000/- (Nonrefundable).

24. Rule 36A. One person one bid will be followed strictly.


26. The firm has no right to make any change in the tender once submitted.

27. The firm should be registered in the Income Tax/Sales Tax.

28. The Tender can be extended upto 03Years subject to satisfactory performance, Market

Price and Principle of Procurement.

29. The Competent Authority / Purchase Committee has reserved the right to reject any one

or all offers with assigning any reason.




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CONTRACT FORM

THIS AGREEMENT is entered into at Islamabad on 2019 for by and between:

Pessi Hospital, Islamabad, through its Deputy Medical Superintendent (Referred to as Customer) which

expression shall, where the context permits, include its executors, administrators, successors-in-interest

and assigns of the first part.

AND M/s._______________________________, having its head office at _________________________ and

acting through the ________________________________________________________, bearing CNIC

No. (hereinafter referred to as “ ” which expression shall, where the context permits, include its

executors, administrators, successors-in-interest and assigns) of the second part;

WHEREAS


(REFERRED TO AS )




TYPE OF SERVICE: PANEL MEDICAL STORE.

NOW, THEREFORE, THIS SERVICES AGREEMENT WITNSSETH AS FOLLOWS:

1. The provision of M-20 Medicine at PESSI Hospital Islamabad will be the responsibility of service

provider.

2. The quantity and quality of M-20 medicine will be the responsibility of service provider.

3. The service provider will ensure to swiftly respond to the demand for M-20 medicine by PESSI

Hospital Islamabad within 06 hours.


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Signed/Sealed by the Manufacturer/ Authorized supplier/authorized Agent. 1.

2.

Signed/Sealed by Authorized officer PESSI 1.

2.

Page 28 of 29

Price Schedule

DATE OF FINANCIAL BID OPENING: 03.08 .2019

FOR PANEL MEDICAL STORE (F.Y 2019-20)

S.No Name of Medical Store Offered Discount as per Retail

Price of Medicine

1

NAME OF BIDDER________________________________________.


Page 29 of 29

CHECK LIST



KNOCK OUT CLAUSES








8. Bank statement / Balance sheet, National tax number ,General Sale Tax and valid drug sale license certificate.


Note: Fill in the check list properly/completely along with the page marking of the documents

enclosed.

We M/S -------------------------------------------are not suspended /blacklisted/defaulter of any government/autonomous institution at any time .in case of submission of false statement by the firm ,the department reserve the right to take any punitive action

including forfeiture of security, under the rules . Moreover we also confirm that the prices quoted in PESSI hospital Islamabad are not

more than the prices quoted in other government /Autonomy institution. In case of any over pricing firm shall be bound to refund the excess charged amount to the institution .the firm also confirm to abide by all the terms and conditions laid down in the tender inquiry, in case of any violation of any terms and conditions, the hospital reserves the

right to take any punitive action including forfeiture of security, under the rules



Page 1 of 54



BIDDING DOCUMENTS FORTAKING

CLINICAL LAB ON PANNEL FOR

VARIOUS INVESTIGATIONS

Page 2 of 54


TENDER FOR TAKING CLINICAL LAB ON PANNEL FOR VARIOUS INVESTIGATIONS


Cost Rs. 1000/-

NON REFUNDABLE

DUE DATE: ____________

1. Name of Bidder ______________________________________

2. Address ______________________________________

______________________________________





Number and dated








Dated:__________________________

Stamp:__________________________






Page 3 of 54


I-12, ISLAMABAD


LAST DATE OF RECEIPT: 09.07.2019(09:00 A.M.)


DATE OF FINANCIAL BIDOPENING: 05.08.2019(10:00 A.M)

Contract Period. 01-Yearafter issuance of work

order (Extendable)



SUBJECT: -TERMS & CONDITIONS REGARDINGTAKING CLINICAL LAB ON

PANNEL FOR VARIOUS INVESTIGATIONS.

Technical specifications for Taking Clinical Lab On Panel For Various Investigations.




www.pessi.gop.pk.


M/s. ____________________________________________________________

____________________________________________________________



Page 4 of 54

Schedule of Requirement

Technical Bid 2019-20

List of Tests To Be Performed

S.No NAME OF LABORATORY TEST

Performed

Within Lab

Yes or No

CHEMICAL PATHOLOGY

1 Blood Gases and Acid Base Status (Arterial blood)

2 Serum Bicarbonate level

3 Serum Calcium Ionized

4 Serum Calcium Total

5 Serum Magnesium

6 Serum Phosphates

7 Serum Ketones

8 Serum AST

9 Serum CK

10 Serum CK-MB

11 Serum LDH

12 TROP T (Rapid Test)

13 TROP I (Rapid Test)

14 Glycosylated Haemoglobin

15 Plasma Glucose (Fasting)

16 Plasma Glucose (Random)

17 Serum HDL Cholesterol

18 Serum LDL Cholesterol

19 Serum Total Cholesterol

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20 Serum Triglycerides

21 Plasma Ammonia

22 BNP Levels

23 Serum Albumin

24 Serum Total Bilirubin

25 Serum Direct Bilirubin

26 Serum Indirect Bilirubin

27 Serum ALT

28 Serum Alkaline Phosphatase

29 Serum Gamma GT

30 Serum Total Protein

31 Serum Ascitic Albumin Gradient (SAAG)

32 Glucose Challenge Test (50g)

33 Oral Glucose Tolerance (75g)

34 Plasma Lactate

35 Plasma Osmolality

36 Serum Albumin to Globulin Ratio

37 Serum Amylase

38 Serum Iron

39 Serum Lipase

40 Serum Prostatic Acid Phosphatase

41 Serum TIBC

42 Serum Total Acid Phosphatase

43 Serum Aldolase

44 Serum Sodium

Page 6 of 54

45 Serum Potassium

46 Serum Chloride

47 Serum Lithium

48 Serum Urea

49 Serum Creatinine

50 Serum Uric Acid

51 24 hrsCreatinine Clearance

52 24 hrs Urine Calcium

53 24 hrs Urine Phosphates

54 24 hrs Urine Protein

55 24 hrs Urine Urea

56 24 hrs Urine For Microalbumin

57 Urine Sodium

58 Urine Potassium

59 Urine Chloride

60 Urine Ketones

61 Urine Amylase

62 Urine Creatinine

63 Urine Osmolality

64 Urine Uric Acid

65 Spot Urine for microalbumin

66 Fluid Albumin

67 Fluid Amylase

68 Fluid Creatinine

69 Fluid for Cholesterol

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70 Fluid for Chloride

71 Fluid for Triglycerides

72 Fluid ADA Level

73 Fluid Glucose

74 Fluid LDH

75 Fluid Lipase

76 Fluid Sodium

77 Fluid Potasium

78 Fluid Protein

79 Urinary Albumin Creatinine Ratio (On Spot Urine)

SPECIAL CHEMISTRY

80 Serum Estradiol

81 Serum FSH

82 Serum LH

83 Serum Progesterone

84 Serum Prolactin

85 Sex Hormone Binding Globulin

86 Serum Testosterone

87 Growth Hormone (Basal Level)

88 Growth Hormone (Post LevoDopa)

89 Growth Hormone(Post Exercise)

90 17-Hydroxy Progesterone

91 C-Peptide (Fasting)

92 DHEA-S

93 GnRH Stimulation Test

Page 8 of 54

94 Growth Hormone Suppression Test

95 HCG Stimulation Test

96 Insulin Tolerance Test

97 Plasma ACTH

98 Anti TPO Antibodies

99 Anti TSH Receptor Antibodies(TRAB)

100 Plasma Parathyroid Hormone

101 Serum Ferritin

102 Serum Caeruloplasmin

103 Serum Thyroglobulin

104 Serum Insulin Fasting

105 Serum Free T3

106 Serum Total T3

107 Serum Free T4

108 Serum Total T4

109 Serum TSH

110 HLA B27

111 Anti Adrenal Antibodies

112 Anti Cardiolipin Antibodies

113 Anti Centromere antibodies

114 Anti ds DNA antibodies

115 Anti Endomyseal antibodies

116 Anti Extractable Nuclear Antigen Antibodies

117 Anti Gliadin antibodies

118 Anti TTG Antibodies

Page 9 of 54

119 Anti intrinsic factor Antibody

120 Anti Neutrophil Cytoplasmic auto antibodies (ANCA-C)

121 Anti Neutrophil Cytoplasmic auto antibodies (ANCA-P)

122 Anti Nuclear Antibodies

123 Anti reticulin antibodies

124 Anti Reticulin Antibodies Titre

125 Anti Ribosome Antibodies

126 Anti-Cyclic Citrullinated Peptide Antibodies

127 Complement C3

128 Complement C4

129 Cryoglobulins

130 Gastric Parietal cell antibodies

131 RA factor Qualitative

132 RA Factor Quantitative

133 Skeletal muscle antibodies

134 Insulin antibodies/Islet cell antibodies

135 Anti Thyroglobulin antibodies

136 Anti Thyroid Microsomal antibodies

137 Anti histone antibodies

138 Anti Glomerular Basement membrane antibodies

139 Liver Kidney microsomal Antibodies

140 Smooth muscle antibodies

141 Mitochondrial Antibodies

142 Antinucleolar antibodies

143 Anti Sperm Antibodies

Page 10 of 54

144 Alpha-1 Antitrypsin

145 IgA-Immunoglobulin Level

146 IgE-Immunoglobulin Level

147 IgG-Immunoglobulin Level

148 IgM Immunoglobulin Level

149 CRP - C reactive protein (Quantitative)

150 ß-2 Microglobulin

151 Serum H.pyloriIgMIgG antibodies

152 TORCH profile (Toxoplasma, Rubella, CMV, Herpes)

153 H. pylori Stool Antigen

154 Hydated/Ecchinococcus Antibodies

155 Serum ACE

156 Serum Cortisol

157 Serum Copper

158 Serum Protein Electrophoresis

159 Urinary Copper

160 Serum Total Vitamin D

161 Serum Alpha Fetoprotein

162 CA 125

163 CA 19-9

164 Carcinoembryonic Antigen (CEA)

165 Serum Prostate specific antigen

166 Serum Folate

167 Serum ß-HCG

168 Serum VIT B12

Page 11 of 54

169 Complement fixation test

170 Mumps antibody

171 Poliovirus antibody

172 Serum for Antibody to Herpes Simplex (HSV)

173 Varicella zoster antibody

174 Hepatitis B surface antigen (HBsAg) by ICT

175 Anti β2 Glycoprotein 1 Antibodies

176 Antibody to hepatitis C virus (Anti HCV) by ICT

177 Hepatitis B surface antigen (HBsAg) by ELISA

178 Antibody to hepatitis C virus (Anti HCV) by ELISA

179 Hepatitis A Virus IgM antibody Anti HAV IgM by ELISA

180 Antibody to Hepatitis B "e" antigen (Anti HBe) by ELISA

181 Antibody to Hepatitis B core antigen (Anti HBc) by ELISA

182 Antibody to Hepatitis B surface antigen (Anti HBs) by ELISA

183 HBeAg by ELISA

184 Antibody to Hepatitis D virus by ELISA

185 Antibody to Hepatitis E virus by ELISA

186 Anti Rabiesvirus Glycoprotein (protective antibody) by ELISA

187 Dengue Virus NS I (ELISA)

188 Dengue Virus IgG (ELISA)

189 Dengue virus IgM (ELISA)

190 Antibodies to H5N1 antigen

191 Anti HIV antibodies (ELISA)

192 Epstien Barr Virus IgM

193 Antibody to Toxoplasma virus (IgM and IgG) By ELISA

Page 12 of 54

194 Antibody to Rubella virus (IgM and IgG) By ELISA

195 Parvo virus B19 IgM

196 Rota virus antigen in stool

197 Brucella Antibody test

198 Typhidot test (IgM and IgG)

HAEMATOLOGY

199 Blood Complete Picture

200 Peripheral Blood Film

201 Reticulocyte count

202 Bone Marrow Aspiration (Sampling + Report)

203 Bone Marrow Trephine (Sampling + Report)

204 Bone Marrow slides for review

205 HbElectrophresis

206 Blood Group

207 G6PD screening test

208 Heinz body test

209 RBC osmotic fragility test

210 Urine haemosiderin

211 Lupus anticoagulant

212 Antithrombin

213 FDPs

214 D- dimers

215 Erythrocyte Sedimentation Rate

216 Factor V Leiden Screening Test

217 Factor VIII inhibitor

Page 13 of 54


219 Hams test

220 PT / INR

221 APTT

222 LAP score

223 LE Cell Test

224 ICT MP

225 Nasal Smear for eosinophils

226 Peripheral Film for Malarial Parasite

227 Peripheral Film for Microfilaria

228 Plasma Fibrinogen

229 Protein C

230 Protein S

231 Sickling Test

232 Smear for Leishmaniasistropica (LT) bodies

233 Sputum for Eosinophils

234 Thrombin time

PCR

235 PCR for Xmn-I Polymorphism

236 PCR for bcr-abl gene rearrangement

237 PCR for Factor V Leiden

238 PCR for Haemophilia

239 PCR for JAK2 mutation:

240 PCR for thalassaemia

241 PCR for trisomies

Page 14 of 54

242 Hepatitis B DNA PCR (Qualitative)

243 Hepatitis B DNA PCR (Quantitative)

244 Hepatitis B Genotyping

245 HCV RNA PCR (Qualitative)

246 HCV RNA PCR (Quantitative)

247 HCV Genotyping

HISTOPATHOLOGY

248 FNAC Procedure and Examination

249 Specimen for Histopathology

250 Estrogen Receptor Studies

251 Progesterone Receptor Studies

252 Her-2-Neu

253 Histopath Special stain

254 Histopath Slides / Blocks review

255 Fluid for cytology

256 PAP Smear

MICROBIOLOGY

257 Bacteria for C/S (Any specimen)

258 Blood for C/S

259 Urine for C/S

260 Fungus For Culture

261 AFB Culture

262 Swab for fungal hyphae

263 ASOT

264 TPHA

Page 15 of 54

265 VDRL

266 WIDAL TEST

TOXICOLOGY

267 Drugs of Abuse Screening

268 Blood Alcohol

269 Serum Benzodiazepines

270 Urinary Cannabinoids

271 Urinary Opiates

272 Urine Alcohol

273 Urine Barbiturates

274 Urine Benzodiazepines

SPECIAL TUBERCULOSIS TESTS

275 Quantiferon TB Gold test (by IGRA)

276 Genexpert TB/RIF

277 PCR for M TB

278 TB Serology

CLINICAL PATHOLOGY

279 Urine RE

280 Sputum for AFB

281 Sputum for Gram Stain

282 Sputum RE

283 Stool Ova/Cyst

284 Stool RE

285 Stool for Occult blood

286 Urine for Bence Jones Proteins (BJP)

Page 16 of 54

287 Ascitic Fluid Routine Examination

288 Fluid For Routine Examination (Any body fluid)

289 Pleural Fluid Routine Examination

290 CSF Routine Examination

291 Semen analysis

292 Pregnancy Test Urine

293 Renal stone analysis

MULTIPLE TESTS UNDER ONE HEADING

294 Cardiac Enzymes (Serum CK, CK-MB, LDH, AST)

295 Lipid Profile (Serum Total Cholesterol, LDL, HDL,

Triglycerides)

296 Liver Function Tests (Serum Total Bilirubin, Serum Direct

Bilirubin, Serum Indirect Bilirubin, Serum ALT, ALP, AST)

297 Renal Function Tests (Serum Urea, Creatinine, Uric acid)

298 Serum Electrolytes (Sodium, Potasium, Chloride)

299 Thyroid Function Tests (Total T3, Total T4, TSH)

300 Basic Coagulation Tests (PT, APTT, Fibrinogen, D-dimer)

Page 17 of 54

SIGNATURE & STAMP OF THEBIDDER . ________________________________





(c) Special Conditions of Contract (SCC);


(e) Contract Form;


(g) Bid Form; and

(h) Price Schedule.

(i) Technical Specifications; 1.2 The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents. Failure to furnish all information required by the bidding documents or to submit a bid not substantially responsive to the bidding documents in every respect shall be at the Bidder’s risk and may result in the rejection of its bid. 2. Source of Funds 2.1 The Punjab Employees Social Security Hospital Islamabad has allocated funds FOR TAKING CLINICAL LAB ON PANNEL FOR VARIOUS INVESTIGATIONS under the relevant head of Account during the financial year 2019-20(herein referred to as the “Procuring Agency”). 3. Eligible Bidders 3.1 This Invitation for Bids is open to all original Manufacturers/authorized Sole Agents of Local/Foreign Principals in Pakistan for such type of diagnostics. 3.2 The bidder must possess valid authorization from the Local/Foreign Principal / Manufacturer and in case of Manufacturer; they should have a documentary proof to the effect that they are the original Manufacturer of the required Parts.

Page 18 of 54

3.3 Bidders should not be under a declaration of ineligibility for corrupt and fraudulent practices issued by any Government (Federal, Provincial), PESSI, a local body or a public sector organization. 3.4 Any offer not received as per terms and conditions of the Bidding documents is liable to be ignored. No offer shall be considered if:-









ix. The offer is for store not conforming to specification indicated in the tender enquiry. No counter offer will be accepted. 4. Eligible Parts and Services 4.1 All Parts and related services to be supplied under the contract shall have their origin in eligible source Countries and all expenditures made under the contract shall be limited to such Parts and services. 4.2 For the purpose of this clause, (a) the term “Parts” includes any Parts that are the

subject of this Invitation for Bids and (b) the term “Services” includes related services

such as transportation, insurance, after sale service, spare parts availability, etc. For

purposes of this clause, “origin” means the place where the Parts are mined, grown, or

produced, or the place from which the related services are supplied. Parts are produced

when, through manufacturing or processing, or substantial and major assembly of

components, a commercially recognized product is produced that is substantially

different in basic characteristics or in purpose or utility from its components.


clarification of the bidding documents, which it receives not later than ten (07) days prior to the deadline for the submission of bids prescribed in the Invitation for Bids. Written copies of the Procuring Agency’s response (including an explanation of the

Page 19 of 54

query but without identifying the source of inquiry) shall be sent to all prospective Bidders that have received the bidding documents. 7. Amendment of Bidding Documents 7.1 At any time prior to the deadline for submission of bids, the Procuring Agency, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, may modify the bidding documents by amendment. 7.2 All prospective Bidders that have received the bidding documents shall be notified of the amendment in writing or by cable or by phone, and shall be binding on them. 7.3 In order to allow prospective Bidders reasonable time in which to take the amendment into account in preparing their bids, the Procuring Agency, at its discretion, may extend the deadline for the submission of bids. Amendment notice to that effect shall be communicated in the same manner as the original invitation to bid. 8. Qualification and Disqualification of Bidders 8.1 In the absence of prequalification, the Procuring Agency shall determine to its satisfaction whether the Bidder that is selected as having submitted the lowest evaluated responsive bid is qualified to perform the Contract satisfactorily, in accordance with the evaluation criteria. 8.2 The determination shall take into account the Bidder’s financial, technical, and production capabilities. It shall be based upon an examination of the documentary evidence of the Bidder’s qualifications submitted by the Bidder, pursuant to evaluation criteria as well as such other information as the Procuring Agency deems necessary and appropriate. 8.3 An affirmative determination shall be a pre-requisite for Award of the Contract to the Bidder. A negative determination shall result in rejection of the Bidder’s bid, in which event the Procuring Agency shall proceed to the next lowest evaluated bid to make a similar determination of that Bidder’s capabilities to perform satisfactorily. 8.4 The Procuring Agency, at any stage of the procurement proceedings, having credible reasons for or prima facie evidence of any defect in Supplier’s capacities, may require the Suppliers to provide information concerning their professional, technical, financial, legal or managerial competence. 8.5 The Procuring Agency shall disqualify a Bidder if it finds, at any time, that the information submitted by him concerning his qualification as Supplier was false and materially inaccurate or incomplete. 8.6 Bidders that are found to consistently fail to provide satisfactory performances or are found to be indulging in corrupt or fraudulent practices shall be black listed. 9. Corrupt or Fraudulent Practices 9.1 The Procuring Agency requires that all Bidders/ Suppliers/ Contractors observe the highest standard of ethics during the procurement and execution of such Contracts. In pursuance of this policy, the Procuring Agency: a. defines, for the purposes of this provision, the terms set forth below as follows: I. “corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in Contract execution; and

Page 20 of 54

II. “fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a Contract to the detriment of the Procuring Agency, and includes collusive practice among Bidders (prior to or after bid Submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Procuring Agency of the benefits of free and open competition; b. shall reject a proposal for Award if it determines that the Bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the Contract in question; shall declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a Contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing, a Contract. Preparation of Bids 10. Language of Bid 10.1 The bid prepared by the Bidder, as well as all correspondence and documents relating to the bid exchanged by the Bidder and the Procuring Agency shall be written in English. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages in English, in which case, for purposes of interpretation of the Bid, the translation shall govern. 11. Documents Comprising the Bid 11.1 The bid prepared by the Bidder shall comprise the following components: (a) A Bid Form and Price Schedule completed in accordance with instructions to the bidder (to be submitted along with financial proposal);



12. Bid Form and Price Schedule 12.1 The Bidder shall complete the Bid Form and an appropriate Price Schedule furnished in the bidding documents indicating the Parts to be supplied, a brief description of the Parts, specifications, taxes, quantity, and prices. 13. Bid Prices 13.1 The Bidder shall indicate on the Price Schedule the unit prices and total bid price of the Parts, it proposes to supply under the Contract. 13.2 Form for Price Schedule is to be filled in very carefully, and should be typed. Any alteration/ correction must be initialed. Every page is to be signed and stamped at the bottom. Serial number/ bid number of the quoted item may be marked or highlighted with red/yellow marker. 13.3 The Bidder should quote the prices of Parts according to the technical specifications. The specifications of Parts, different from the demand of enquiry, shall straightway be rejected.

Page 21 of 54

13.4 The Bidder is required to offer competitive price. All prices must include relevant taxes and duties, where applicable. If there is no mention of taxes, the offered/ quoted price shall be considered as inclusive of all prevailing taxes/duties. The benefit of exemption from or reduction in the GST or other taxes shall be passed on to the Procuring Agency. 13.5 Prices offered should be for the entire quantity demanded; partial quantity offers shall straightaway be rejected. Conditional offer shall also be considered as non-responsive Bidder. 13.6 While tendering your quotation, the present trend/ inflation in the rate of Parts and services in the market should be kept in mind. No request for increase in price due to market fluctuation in the cost of Parts and services shall be entertained after the bid has been submitted. 14. Bid Currencies 14.1 Prices shall be quoted in Pak Rupees in case of free delivery basis (FOR). 15. Documents Establishing Bidder’s Eligibility and Qualification 15.1 The Bidder shall furnish, as part of its technical bid, documents establishing the Bidder’s eligibility to bid and its qualifications to perform the Contract if its bid is accepted. 15.2 The documentary evidence of the Bidder’s eligibility to bid shall establish to the Procuring Agency’s satisfaction that the Bidder, at the time of submission of its bid, is an eligible as defined under instruction to the bidder.

Page 22 of 54










Page 23 of 54





Page 24 of 54


24.1 Single stage – two envelopes bidding procedure shall be applied: The bid shall comprise a single package containing two separate envelopes. Each envelope shall contain separately the financial proposal and the technical proposal; the envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters to avoid confusion; Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened; the envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of Procuring Agency without being opened; The Procuring Agency shall evaluate the technical proposal, without reference to the price and reject any proposal which do not conform to the specified requirements; during the technical evaluation no amendments in the technical proposal shall be permitted;

Page 25 of 54


Page 26 of 54

27.3 The Procuring Agency may waive any minor informality, nonconformity, or irregularity in a bid which does not constitute a material deviation (or changes the substance of the bid), provided such waiver does not prejudice or affect the relative ranking of any Bidder.



deviations. Deviations from, or objections of reservations to critical provisions shall be deemed to be a material deviation for technical proposals. The Procuring Agency’s determination of a bid’s responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. 27.5 If a bid is not substantially responsive, it shall be rejected by the Procuring Agency and may not subsequently be made responsive by the Bidder by correction of the nonconformity. 28. Evaluation and Comparison of Bids 28.1 The Procuring Agency shall evaluate and compare the bids, which have been determined to be substantially responsive, pursuant to instruction to bidder. 28.2 The Procuring Agency’s evaluation of technical proposal/ bid shall be on the basis of previous performances, test reports, inspection of plant/ factory/ premises, previous experience, financial soundness and such other details as already highlighted. However, the evaluation of financial proposal shall be on the basis of price inclusive of prevailing taxes and duties in pursuant to instruction to the bidder 28.3All bids shall be evaluated in accordance with the evaluation criteria instruction to the bidder and other terms and conditions set forth in these bidding documents. 28.4 In case of procurement on C&F/ CIP/ CIF basis; for the purpose of comparison of bids quoted in different currencies, the price shall be converted into Pak Rupees in pursuant to instruction to the bidder. The rate of exchange shall be the selling rate, prevailing on the date of opening of bids specified in the bidding documents, as notified by the State Bank of Pakistan/ National Bank of Pakistan on that day. 28.5 A bid once opened in accordance with the prescribed procedure shall be subject to only those rules, regulations and policies that are in force at the time of issue of notice for invitation of bids. 29. Evaluation Criteria 29.1 For the purposes of determining the lowest evaluated bid, facts other than price such as previous performances, previous experience, engineering/ technical capabilities, financial soundness and such other details as the Procuring Agency at its discretion, may consider appropriate shall be taken into consideration. The following evaluation factors/ criteria will be employed on technical proposals. The number of points allocated to each factor shall be specified in the Evaluation Report. Only bids securing minimum of 70% marks would be declared technically accepted.

Page 27 of 54





determined by the Technical Committee. Total Evaluation marks = 100

Passing Marks = 70

S.No Assessment Parameter Score Items Marks Division Marks

1

NTN No. & GST

Registration & Copy

thereof

NTN No. 5

15 Professional Tax 5

GST No. 5

2

Financial Soundness of the

Firm

If Balance sheet and bank

statement both are

Deposited than only marks

of balance sheet (09Marks)

Would be counted.

Income Tax Paid

Certificate 6

15

Balance Sheet Or 9

Bank Statement 6

Page 28 of 54

Tapering down

phenomenon

regarding rating of marks

shall be applied on

competitive firms.

3

Over all Reputation in

Reference to the

performance of tests and

results. Shall be envisaged

by the following criteria;

No. of

reference/certificates

provided regarding

performance of the Tests

from head of the

concerned

institute/hospital.

Reference/certificate of

the test & reports shall

be verified by the PESSI

independently.

Public Sector = 05

Private Sector = 05

Private Sector + Public

Sector 10

10

Public Sector 5

Private Sector 5

4

RATING BY PESSI CONSULTANTS 60

Sr# Particular Marks

I Test performed within the lab (01-mark for each)

a)Routine

b)Special Chem/Elisa

c)PCR

d)Genotyping

e)Microbiology c/s

f)Hematology

g)Histopathology

07

Ii Equipment relevant to the testing facility. (Attach the

detail of equipment with make & model.

05

Iii Online Reporting facility 03

Iv Delivery of reports within 24 hours (01-mark for each)

a)Routine

b)Special Chem/Elisa

c)PCR

05

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d)Genotyping

e) Hematology

V Consultants & Technical Staff.

a)Full Time Consultant = 10

b)Visiting Consultant = 05

c)Medical Technologist = 05

15

Vi Quality & Control Programmes

a) External quality = 10

b) Internal quality =03

c) ISO certification=02

15

Vii Courier Facility available

(Pick & drop of samples & reports)

05

viii General Atmosphere 05


30. Contacting the Procuring Agency. 30.1 No Bidder shall contact the Procuring Agency on any matter relating to its bid, from the time of the bid opening to the time the Contract is awarded. 30.2 Any effort by a Bidder to influence the Procuring Agency in its decisions on bid evaluation, bid comparison, or Contract Award will result in the rejection of the Bidder’s bid and subsequent black listing. Canvassing by any Bidder at any stage of the Tender evaluation is strictly prohibited. 31. Rejection of Bids 31.1 The Procuring Agency may reject any or all bids at any time prior to the acceptance of a bid. The Procuring Agency shall upon request communicate to any Bidder who submitted a bid, the grounds for its rejection of any or all bids, but is not required to justify those grounds. 31.2 The Procuring Agency incurs no liability, solely by virtue of its invoking Clause 30.1 towards Bidders who have submitted bids. 31.3 Notice of the rejection of any or all bids shall be given promptly to the concerned Bidders that submitted bids. 32. Re-Bidding 32.1 If the Procuring Agency rejects all bids in pursuant to instruction to the bidder, it may call for a re-bidding or if deems necessary and appropriate the Procuring Agency may seek any alternative methods of procurement. 32.2 The Procuring Agency before invitation for re-bidding shall assess the reasons for rejection and may revise specifications, evaluation criteria or any other condition for Bidders, as it may deem necessary.

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33. Announcement of Evaluation Report 33.1 The Procuring Agency shall announce the results of bid evaluation of a report giving justification for acceptance or rejection of bids at least ten days prior to the award of procurement Contract. Award of Contract 34. Acceptance of Bid and Award criteria 34.1 The Bidder with technically evaluated lowest financial bid, if not in conflict with any other law, rules, regulations or policy of the Government, shall be awarded the Contract, within the original or extended period of bid validity. 35. Procuring Agency’s right to vary quantities at time of Award 35.1 The Procuring Agency reserves the right at the time of Contract award to increase or decrease, the quantity of Parts originally specified in the Price Schedule and Schedule of Requirements without any change in unit price or other terms and conditions. 36 Limitations on Negotiations 36.1 Save as otherwise provided there shall be no price negotiations with the bidder having submitted the lowest evaluated bid or with any other bidder: provided that the extent of the negotiation permissible shall be subject to the regulations issued by the PPRA, 2014. 37. Notification of Award 37.1 Prior to the expiration of the period of bid validity, the Procuring Agency shall notify the successful Bidder in writing by registered letter that its bid has been accepted. 37.2 The notification of Award shall constitute the formation of the Contract. 38. Signing of Contract 38.1 At the same time as the Procuring Agency notifies the successful Bidder that its bid has been accepted, the Procuring Agency shall send the Bidder the Contract Form provided in the bidding documents, incorporating all agreements between the Parties. 38.2 Within ONE week of receipt of the Contract Form, both the successful Bidder and the Procuring Agency shall sign and date the Contract on the legal stamp paper. The Procuring Agency shall issue Purchase Order on the same date of signing of Contract. If the successful Bidder, after completion of all codal formalities shows inability to sign the Contract then their bid Security/ earnest money to the extent of proportionate percentage shall be forfeited and the firm shall be blacklisted minimum for two years for future participation. In such situation the Procuring Agency 39. Performance Guarantee. 39.1 The Performance Guarantee will be 10% of the contract amount. The performance security shall be deposited in the shape of deposit at call (CDR). In case, the contractor fails to execute the contract strictly in accordance with the terms and conditions laid

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down in the contract, the security deposited by him shall be forfeited and the store purchased at his risk & expense. 39.2 Failure of the successful Bidder to comply with the requirement of instruction to the bidder shall constitute sufficient grounds for the annulment of the Award, in which event the Procuring Agency may make the Award to the next lowest evaluated Bidder or call for re-bidding. 40. Schedule of Requirement. 40.1 The conduction of clinical investigation shall be w.e.f the next date after the date of issue of Purchase Order (without penalty), and with prescribed penalty, as per following schedule of requirement: 40.2 In case of late processing of Pathological Investigations beyond the periods specified in the Schedule of Requirements, penalty @ 1% per day of the cost. 41. Redressal of grievances by the Procuring Agency. 41.1 The Procuring Agency shall constitute a committee comprising of odd number of persons, with proper powers and authorizations, to address the complaints of bidders that may occur prior to the entry into force of the procurement contract. 41.2 Any bidder feeling aggrieved by any act of the Procuring Agency after the submission of his bid may lodge a written complaint concerning his grievances not later than fifteen days after the announcement of the bid evaluation report under rule35. 41.3 The committee shall investigate and decide upon the complaint within fifteen days of the receipt of the complaint. 41.4 Mere fact lodging of a complaint shall not warrant suspension of the procurement process. 41.5 Any bidder not satisfied with the decision of the committee of the Procuring Agency may lodge an appeal in the relevant court of jurisdiction





d. “The Services” means those services ancillary to the supply of above Parts, such as printing of special instructions on the label and packing, design and logo of the Institute/

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Hospital, transportation of Parts up to the desired destinations and other such obligations of the supplier covered under the Contract.







2. Application 2.1 These General Conditions shall apply to the extent that they are not superseded by provisions of other parts of the Contract. 3. Country of Origin. 4. Standards

5. Use of Contract Documents and Information 5.1 The Supplier shall not, without the Procuring Agency’s prior written consent, disclose the Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the Procuring Agency in connection therewith, to any person other than a person employed by the Supplier in the performance of the Contract. Disclosure to any such employed person shall be made in confidence and shall extend only so far as may be necessary for purposes of such performance. 5.2 The Supplier shall not, without the Procuring Agency’s prior written consent, make use of any document or information enumerated in GCC Clause 5.1 except for purposes of performing the Contract. 5.3 Any document, other than the Contract itself, enumerated in GCC Clause 5.1 shall remain the property of the Procuring Agency and shall be returned (all copies) to the Procuring Agency on completion of the Supplier’s performance under the Contract if so required by the Procuring Agency. 5.4 The Supplier shall permit the Procuring Agency to inspect the Supplier’s accounts and records relating to the performance of the Supplier. 6. Patent Rights 7. Submission of Samples 8. Ensuring Storage/ Installation Arrangements 9. Inspections and Tests. 9.1 The Procuring Agency or its representative shall have the right to inspect and/or to test the Parts to confirm their conformity to the Contract specifications at no extra cost to the Procuring Agency. 9.2 For the purpose of inspections and tests of equipment. The Supplier, all reasonable facilities and assistance, shall be furnished to the inspectors at no charge to the Procuring Agency. However, if the Supplier proves an undue delay in conduct of

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inspection on the part of Procuring Agency, the Supplier shall not be liable for penalty on account of that delay. The cost of such lab tests shall be borne by the Manufacturer/ Supplier. 9.3 The Procuring Agency’s right to inspect, test and, where necessary, reject the Parts after the Parts have been installed at Procuring Agency’s destinations. 9.4 Nothing in GCC Clause 9 shall in any way release the Supplier from any warranty or other obligations under this Contract. 10. Physical Examination/ Inspection 10.1 The Parts shall be acceptable subject to physical inspection, tests and/ or in accordance with the approved criteria as decided by the Procuring Agency. 11. Delivery and Documents 11.1 The Supplier in accordance with the terms specified in the Schedule of Requirements shall make delivery of the Parts. The details of documents to be furnished by the Supplier are specified in SCC. 12. Insurance 13. Transportation 13.1 The Supplier shall arrange such transportation of the collection of samples as is required to prevent their damage or deterioration during transit to their final destination as indicated in the Schedule of Requirement. 13.2 Transportation including loading/ unloading of clinical samples shall be arranged and paid for by the Supplier, and related cost shall be inclusive in the Contract price. The addresses of destinations/ offices shall be provided at the time signing of Contract. 14. Incidental Services 15. Warranty 15.1 A warranty of ISO/EQC/IQCwill be provided free of cost. 16. Payment 16.1 The method and conditions of payment to be made to the Supplier under this Contract shall be specified in SCC. The currency of payment is Pak. Rupees which will be paid after installation and satisfactory report by the Inspection Committee for Duty Delivered Pay (DDP)/free delivery at the consignee end. 17. Prices 17.1 Prices charged by the Supplier for Parts delivered under the Contract shall not vary from the prices quoted by the Supplier in its bid and shall remain the same till expiry of the original bid validity period provided the Procuring Agency’s request for bid validity extension.

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18. Contract Amendments 18.1 No variation in or modification of the terms of the Contract shall be made except by written amendment signed by the Parties. 19. Assignment 19.1 The Supplier shall not assign, in whole or in part, its obligations to perform under this Contract, except with the Procuring Agency’s prior written consent. 20. Subcontracts 20.1 The Supplier shall not be allowed to sublet the job and award subcontracts under this Contract. 21. Delays in the Supplier’s Performance 21.1 Processing of the samples shall be made by the Supplier in accordance with the time schedule prescribed by the Procuring Agency in the Schedule of Requirements. 21.2 If at any time during performance of the Contract, the Supplier should encounter conditions impeding timely Processing of the samples , the Supplier shall promptly notify the Procuring Agency in writing of the fact of the delay, it’s likely duration and its cause(s). As soon as practicable after receipt of the Supplier’s notice, the Procuring Agency shall evaluate the situation and may at its discretion extend the Supplier’s time for performance, with or without liquidated damages, in which case the extension shall be ratified by the Parties by amendment of Contract. 21.2 without the application of liquidated damages. Penalties/Liquidated Damages 22.1 In case of late delivery beyond the presented period, penalty as specified in SCC shall be imposed upon the Supplier/ Manufacturer. The above Late Delivery (LD) is subject to GCC Clause 24, including late delivery for reasons beyond control. Once the maximum is reached, the Procuring Agency may consider termination of the Contract pursuant to GCC Clause 23. 22.2 If the firm provide substandard item and fail to provide the item the payment of risk purchase (which will be purchased by the indenter) the price difference shall be paid by the Firm. 22. Termination for Default 23.1 The Procuring Agency, without prejudice to any other remedy for breach of Contract, by written notice of default sent to the Supplier, may terminate this Contract in whole or in part: a. if the Supplier fails to Processing of the samples within the period(s) Specified in the Contract, or within any extension thereof granted by the Procuring Agency pursuant to GCC Clause 8.2; or b. if the Supplier fails to perform any other obligation(s) under the Contract.

c. if the Supplier, in the judgment of the Procuring Agency has engaged in corrupt or fraudulent practices in competing for or in executing the Contract. For the purpose of this clause: “corrupt practice” means the offering, giving, receiving or soliciting of

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anything of value to influence the action of a public official in the procurement process or in Contract execution. “fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a Contract to the detriment of the Procuring Agency, and includes collusive practice among Bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Procuring Agency of the benefits of free and open competition. 24. Force Majeure 24.1 Notwithstanding the provisions of GCC Clauses 21, 22, and 23, the Supplier shall not be liable for forfeiture of its Performance Guaranty/ bid Security, or termination/ blacklisting for default if and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure. For the purposes of this clause Force Majeure means an act of God or an event beyond the control of the Supplier and not involving the Supplier’s fault or negligence directly or indirectly purporting to misplanning, mismanagement and/or lack of foresight to handle the situation. Such events may include but are not restricted to acts of the Procuring Agency in its sovereign capacity, wars or revolutions, fires, floods, earthquakes, strikes, epidemics, quarantine restrictions and freight embargoes. If a Force Majeure situation arises, the Supplier shall promptly notify the Procuring Agency in writing with sufficient and valid evidence of such condition and the cause thereof. The Committee, constituted by PESSI (Head Office) for Redressal of grievances, shall examine the pros and cons of the case and all reasonable alternative means for completion of purchase order under the Contract and shall submit its recommendations to the competent authority. However, unless otherwise directed by the Procuring Agency in writing, the Supplier shall continue to perform its obligations under the Contract as far as is reasonably practical and shall seek reasonable alternative means for performance not prevented by the Force Majeure event. 25. Termination for Insolvency 25.1 The Procuring Agency may at any time terminate the Contract by giving written notice of one month time to the Supplier if the Supplier becomes bankrupt or otherwise insolvent. In this event, termination shall be without compensation to the Supplier, provided that such termination shall not prejudice or affect any right of action or remedy which has accrued or shall accrue thereafter to the Parties. 26. Arbitration and Resolution of Disputes 26.1 The Procuring Agency and the Supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connection with the Contract. 26.2 If, after thirty (30) days from the commencement of such informal negotiations, the Procuring Agency and the Supplier have been unable to resolve amicably a Contract dispute, either party may require that the dispute be referred to the Arbitrator for resolution through arbitration.

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26.3 In case of any dispute concerning the interpretation and/or application of this Contract shall be settled through arbitration. Medical Superintendent, PESSI Hospital Islamabad or his nominee shall act as sole arbitrator. The decisions taken and/or award made by the sole arbitrator shall be final and binding on the Parties 27. Governing Language 27.1 The Contract shall be written in English language. Subject to GCC Clause 28, the version of the Contract written in the specified language shall govern its interpretation. All correspondence and other documents pertaining to the Contract, which are exchanged by the Parties, shall be written in English. 28. Applicable Law 28.1 This Contract shall be governed by the laws of Pakistan and the courts of Pakistan shall have exclusive jurisdiction. 29. Notices 29.1 Any Notice given by one party to the other pursuant to this Contract shall be sent to the other party in writing and confirmed to other party’s address specified in SCC. 29.2 A notice shall be effective when delivered or on the notice’s effective date, whichever is later


1. The Transportation of samples will be done by service provider.

2. Cash receipt (in original) token of having purchased the tender, must accompany the offer.

3. Offer not fulfilling any of the conditions of the bidding documents shall straightaway be ignored.







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10. The Medical Superintendent, PESSI Hospital Islamabad reserves the right to waive off/relax any department tender enquiry condition of any particular offer at any stage, in the public interest.





1. The Tender for Taking Clinical Lab On Panel For Various Investigations will be

conducted through PPRA Rules 2014 (Single Stage- Two Envelopes).


3. The sealed tender will be received on 09.07.2019 till 09:00 AM and will be opened on

09.07.2019 at 10:00 AM in the presence of party / firms representative on the same day

(no bid will be received after the dead line according PPRA Rules 2014).

4. Firstly Technical Bid will be opened and the technical evaluation of bids (Comparative

Lists) will be completed on the same day positively. The Financial Bid will be opened on

05.08 .2019 in the presence of party / firms representative after announcement of

Evaluation report .

5. The technical committee shall perform surprise visit of the facility to evaluate and

inspect the services offered by the bidder. The visits shall be done any time after the

opening of technical bid and also from time to time during the duration of

agreement after awarding the tender to successful bidder. The technical committee

decision will be based on the inspection of the facility and bidder’s past performance

(if any) with the hospital.

6. The rate contract through this tender/contract will be for the period from 01.09.2019to

30th

June 2020. The purchases will be made from time to time as per requirements of this

Hospital at the same approved rates of tender.









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days & 2% for the next 15 days.







16. In case of emergency requirement; Risk Purchase/diagnostics shall be made and amount

incurred will be recovered from the contractor.

17. The Firm/Party shall service the item at “THE PUNJAB EMPLOYEES SOCIAL


18. The Firm will ensure the delivery of reports(hard copy) within 24 Hours and

consumable supplies on monthly basis.

19. The minimum response time for attending the patients should not be more than 05

hours.






25. The Tender can be extended upto 03Years subject to satisfactory performance, Market

Price and Principle of Procurement.

26. The Competent Authority / Purchase Committee has reserved the right to reject any one





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CONTRACT FORM









WHEREAS


(REFERRED TO AS )




TYPE OF SERVICE: Taking Clinical Lab On Pannel For Various

Investigations.


1. The Pathological investigations should be done by trained professionals on state of art equipment. 2. The patients having the referral slips should be facilitated on priority basis. 3. The reports/findings of diagnostics should be delivered to this hospital within 12-18 Hours

positively. 4. The Transportation of samples & delivery of reports will be done by Service

providers .

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5. The consultants of service provider will be bound to attend any type of clinical meeting at PESSI

Hospital regarding non-co relating of clinical & diagnostics finding, in case of non-compliance

the contract can be cancelled and firm will be black listed. 6. The service provider will ensure to provide Emergency medicals services in case of any type of

Medical emergency or adverse drug reaction, However no charges will be admissible. 7. The bidding documents shall also be compulsory part of this agreement.


2.


2.

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Price Schedule

DATE OF FINANCIAL BID OPENING: 05.08 .2019

Taking Clinical Lab On Pannel For Various Investigations (F.Y 2019-20)

S.No NAME OF LABORATORY TEST Rate Offered

CHEMICAL PATHOLOGY

1 Blood Gases and Acid Base Status (Arterial blood)

2 Serum Bicarbonate level

3 Serum Calcium Ionized

4 Serum Calcium Total

5 Serum Magnesium

6 Serum Phosphates

7 Serum Ketones

8 Serum AST

9 Serum CK

10 Serum CK-MB

11 Serum LDH

12 TROP T (Rapid Test)

13 TROP I (Rapid Test)

14 Glycosylated Haemoglobin

15 Plasma Glucose (Fasting)

16 Plasma Glucose (Random)

17 Serum HDL Cholesterol

18 Serum LDL Cholesterol

19 Serum Total Cholesterol

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20 Serum Triglycerides

21 Plasma Ammonia

22 BNP Levels

23 Serum Albumin

24 Serum Total Bilirubin

25 Serum Direct Bilirubin

26 Serum Indirect Bilirubin

27 Serum ALT

28 Serum Alkaline Phosphatase

29 Serum Gamma GT

30 Serum Total Protein

31 Serum Ascitic Albumin Gradient (SAAG)

32 Glucose Challenge Test (50g)

33 Oral Glucose Tolerance (75g)

34 Plasma Lactate

35 Plasma Osmolality

36 Serum Albumin to Globulin Ratio

37 Serum Amylase

38 Serum Iron

39 Serum Lipase

40 Serum Prostatic Acid Phosphatase

41 Serum TIBC

42 Serum Total Acid Phosphatase

43 Serum Aldolase

44 Serum Sodium

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45 Serum Potassium

46 Serum Chloride

47 Serum Lithium

48 Serum Urea

49 Serum Creatinine

50 Serum Uric Acid

51 24 hrsCreatinine Clearance

52 24 hrs Urine Calcium

53 24 hrs Urine Phosphates

54 24 hrs Urine Protein

55 24 hrs Urine Urea

56 24 hrs Urine For Microalbumin

57 Urine Sodium

58 Urine Potassium

59 Urine Chloride

60 Urine Ketones

61 Urine Amylase

62 Urine Creatinine

63 Urine Osmolality

64 Urine Uric Acid

65 Spot Urine for microalbumin

66 Fluid Albumin

67 Fluid Amylase

68 Fluid Creatinine

69 Fluid for Cholesterol

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70 Fluid for Chloride

71 Fluid for Triglycerides

72 Fluid ADA Level

73 Fluid Glucose

74 Fluid LDH

75 Fluid Lipase

76 Fluid Sodium

77 Fluid Potasium

78 Fluid Protein

79 Urinary Albumin Creatinine Ratio (On Spot Urine)

SPECIAL CHEMISTRY

80 Serum Estradiol

81 Serum FSH

82 Serum LH

83 Serum Progesterone

84 Serum Prolactin

85 Sex Hormone Binding Globulin

86 Serum Testosterone

87 Growth Hormone (Basal Level)

88 Growth Hormone (Post LevoDopa)

89 Growth Hormone(Post Exercise)

90 17-Hydroxy Progesterone

91 C-Peptide (Fasting)

92 DHEA-S

93 GnRH Stimulation Test

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94 Growth Hormone Suppression Test

95 HCG Stimulation Test

96 Insulin Tolerance Test

97 Plasma ACTH

98 Anti TPO Antibodies

99 Anti TSH Receptor Antibodies(TRAB)

100 Plasma Parathyroid Hormone

101 Serum Ferritin

102 Serum Caeruloplasmin

103 Serum Thyroglobulin

104 Serum Insulin Fasting

105 Serum Free T3

106 Serum Total T3

107 Serum Free T4

108 Serum Total T4

109 Serum TSH

110 HLA B27

111 Anti Adrenal Antibodies

112 Anti Cardiolipin Antibodies

113 Anti Centromere antibodies

114 Anti ds DNA antibodies

115 Anti Endomyseal antibodies

116 Anti Extractable Nuclear Antigen Antibodies

117 Anti Gliadin antibodies

118 Anti TTG Antibodies

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119 Anti intrinsic factor Antibody

120 Anti Neutrophil Cytoplasmic auto antibodies (ANCA-C)

121 Anti Neutrophil Cytoplasmic auto antibodies (ANCA-P)

122 Anti Nuclear Antibodies

123 Anti reticulin antibodies

124 Anti Reticulin Antibodies Titre

125 Anti Ribosome Antibodies

126 Anti-Cyclic Citrullinated Peptide Antibodies

127 Complement C3

128 Complement C4

129 Cryoglobulins

130 Gastric Parietal cell antibodies

131 RA factor Qualitative

132 RA Factor Quantitative

133 Skeletal muscle antibodies

134 Insulin antibodies/Islet cell antibodies

135 Anti Thyroglobulin antibodies

136 Anti Thyroid Microsomal antibodies

137 Anti histone antibodies

138 Anti Glomerular Basement membrane antibodies

139 Liver Kidney microsomal Antibodies

140 Smooth muscle antibodies

141 Mitochondrial Antibodies

142 Antinucleolar antibodies

143 Anti Sperm Antibodies

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144 Alpha-1 Antitrypsin

145 IgA-Immunoglobulin Level

146 IgE-Immunoglobulin Level

147 IgG-Immunoglobulin Level

148 IgM Immunoglobulin Level

149 CRP - C reactive protein (Quantitative)

150 ß-2 Microglobulin

151 Serum H.pyloriIgMIgG antibodies

152 TORCH profile (Toxoplasma, Rubella, CMV, Herpes)

153 H. pylori Stool Antigen

154 Hydated/Ecchinococcus Antibodies

155 Serum ACE

156 Serum Cortisol

157 Serum Copper

158 Serum Protein Electrophoresis

159 Urinary Copper

160 Serum Total Vitamin D

161 Serum Alpha Fetoprotein

162 CA 125

163 CA 19-9

164 Carcinoembryonic Antigen (CEA)

165 Serum Prostate specific antigen

166 Serum Folate

167 Serum ß-HCG

168 Serum VIT B12

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169 Complement fixation test

170 Mumps antibody

171 Poliovirus antibody

172 Serum for Antibody to Herpes Simplex (HSV)

173 Varicella zoster antibody

174 Hepatitis B surface antigen (HBsAg) by ICT

175 Anti β2 Glycoprotein 1 Antibodies

176 Antibody to hepatitis C virus (Anti HCV) by ICT

177 Hepatitis B surface antigen (HBsAg) by ELISA

178 Antibody to hepatitis C virus (Anti HCV) by ELISA

179 Hepatitis A Virus IgM antibody Anti HAV IgM by ELISA

180 Antibody to Hepatitis B "e" antigen (Anti HBe) by ELISA

181 Antibody to Hepatitis B core antigen (Anti HBc) by ELISA

182 Antibody to Hepatitis B surface antigen (Anti HBs) by ELISA

183 HBeAg by ELISA

184 Antibody to Hepatitis D virus by ELISA

185 Antibody to Hepatitis E virus by ELISA

186 Anti Rabiesvirus Glycoprotein (protective antibody) by ELISA

187 Dengue Virus NS I (ELISA)

188 Dengue Virus IgG (ELISA)

189 Dengue virus IgM (ELISA)

190 Antibodies to H5N1 antigen

191 Anti HIV antibodies (ELISA)

192 Epstien Barr Virus IgM

193 Antibody to Toxoplasma virus (IgM and IgG) By ELISA

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194 Antibody to Rubella virus (IgM and IgG) By ELISA

195 Parvo virus B19 IgM

196 Rota virus antigen in stool

197 Brucella Antibody test

198 Typhidot test (IgM and IgG)

HAEMATOLOGY

199 Blood Complete Picture

200 Peripheral Blood Film

201 Reticulocyte count

202 Bone Marrow Aspiration (Sampling + Report)

203 Bone Marrow Trephine (Sampling + Report)

204 Bone Marrow slides for review

205 HbElectrophresis

206 Blood Group


208 Heinz body test

209 RBC osmotic fragility test

210 Urine haemosiderin

211 Lupus anticoagulant

212 Antithrombin

213 FDPs

214 D- dimers

215 Erythrocyte Sedimentation Rate

216 Factor V Leiden Screening Test

217 Factor VIII inhibitor

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219 Hams test

220 PT / INR

221 APTT

222 LAP score

223 LE Cell Test

224 ICT MP

225 Nasal Smear for eosinophils

226 Peripheral Film for Malarial Parasite

227 Peripheral Film for Microfilaria

228 Plasma Fibrinogen

229 Protein C

230 Protein S

231 Sickling Test

232 Smear for Leishmaniasistropica (LT) bodies

233 Sputum for Eosinophils

234 Thrombin time

PCR

235 PCR for Xmn-I Polymorphism

236 PCR for bcr-abl gene rearrangement

237 PCR for Factor V Leiden

238 PCR for Haemophilia

239 PCR for JAK2 mutation:

240 PCR for thalassaemia

241 PCR for trisomies

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242 Hepatitis B DNA PCR (Qualitative)

243 Hepatitis B DNA PCR (Quantitative)

244 Hepatitis B Genotyping

245 HCV RNA PCR (Qualitative)

246 HCV RNA PCR (Quantitative)

247 HCV Genotyping

HISTOPATHOLOGY

248 FNAC Procedure and Examination

249 Specimen for Histopathology

250 Estrogen Receptor Studies

251 Progesterone Receptor Studies

252 Her-2-Neu

253 Histopath Special stain

254 Histopath Slides / Blocks review

255 Fluid for cytology

256 PAP Smear

MICROBIOLOGY

257 Bacteria for C/S (Any specimen)

258 Blood for C/S

259 Urine for C/S

260 Fungus For Culture

261 AFB Culture

262 Swab for fungal hyphae

263 ASOT

264 TPHA

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265 VDRL

266 WIDAL TEST

TOXICOLOGY

267 Drugs of Abuse Screening

268 Blood Alcohol

269 Serum Benzodiazepines

270 Urinary Cannabinoids

271 Urinary Opiates

272 Urine Alcohol

273 Urine Barbiturates

274 Urine Benzodiazepines

SPECIAL TUBERCULOSIS TESTS

275 Quantiferon TB Gold test (by IGRA)

276 Genexpert TB/RIF

277 PCR for M TB

278 TB Serology

CLINICAL PATHOLOGY

279 Urine RE

280 Sputum for AFB

281 Sputum for Gram Stain

282 Sputum RE

283 Stool Ova/Cyst

284 Stool RE

285 Stool for Occult blood

286 Urine for Bence Jones Proteins (BJP)

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287 Ascitic Fluid Routine Examination

288 Fluid For Routine Examination (Any body fluid)

289 Pleural Fluid Routine Examination

290 CSF Routine Examination

291 Semen analysis

292 Pregnancy Test Urine

293 Renal stone analysis

MULTIPLE TESTS UNDER ONE HEADING

294 Cardiac Enzymes (Serum CK, CK-MB, LDH, AST)

295 Lipid Profile (Serum Total Cholesterol, LDL, HDL,

Triglycerides)

296 Liver Function Tests (Serum Total Bilirubin, Serum Direct

Bilirubin, Serum Indirect Bilirubin, Serum ALT, ALP, AST)

297 Renal Function Tests (Serum Urea, Creatinine, Uric acid)

298 Serum Electrolytes (Sodium, Potasium, Chloride)

299 Thyroid Function Tests (Total T3, Total T4, TSH)

300 Basic Coagulation Tests (PT, APTT, Fibrinogen, D-dimer)

NAME OF BIDDER________________________________________.


Page 54 of 54

CHECK LIST



KNOCK OUT CLAUSES



























Page 1 of 28



BIDDING DOCUMENTS FOR PRINTING & PURCHASE OF STATIONERY ITEMS

Page 2 of 28


TENDER FOR PRINTING & PURCHASE OF STATIONERY ITEMS


Cost Rs. 500/-

NON REFUNDABLE

DUE DATE: ____________

1. Name of Bidder ______________________________________

2. Address ______________________________________

______________________________________





Number and dated








Dated:__________________________

Stamp:__________________________






Page 3 of 28


I-12, ISLAMABAD


LAST DATE OF RECEIPT: 09.07.2019 (09:00 A.M.)


Contract Period. 01-Year after issuance of work

order



SUBJECT: - TERMS & CONDITIONS REGARDING PRINTING & PURCHASE OF

STATIONERY ITEMS.

Technical specifications for PRINTING & PURCHASE OF STATIONERY ITEMS.




www.pessi.gop.pk.


M/s. ____________________________________________________________

____________________________________________________________



Page 4 of 28







(e) Contract Form; (f) Manufacturer’s Authorization Form;

(g) Bid Form; and

(h) Price Schedule.

(i) Technical Specifications; 1.2 The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents. Failure to furnish all information required by the bidding documents or to submit a bid not substantially responsive to the bidding documents in every respect shall be at the Bidder’s risk and may result in the rejection of its bid. 2. Source of Funds 2.1 The Punjab Employees Social Security Hospital Islamabad has allocated funds FOR PRINTING & PURCHASE OF STATIONERY ITEMS under the relevant head of Account during the financial year 2018-19 (herein referred to as the “Procuring Agency”). 3. Eligible Bidders 3.1 This Invitation for Bids is open to all original Manufacturers/authorized Sole Agents of Local/Foreign Principals in Pakistan for such type of Supplies. 3.2 The bidder must possess valid authorization from the Local/Foreign Principal / Manufacturer and in case of Manufacturer; they should have a documentary proof to the effect that they are the original Manufacturer of the required Gases. 3.3 Bidders should not be under a declaration of ineligibility for corrupt and fraudulent practices issued by any Government (Federal, Provincial), PESSI, a local body or a public sector organization. 3.4 Any offer not received as per terms and conditions of the Bidding documents is liable to be ignored. No offer shall be considered if:-





Page 5 of 28





ix. The offer is for store not conforming to specification indicated in the tender enquiry. No counter offer will be accepted. 4. Eligible Parts and Services .


clarification of the bidding documents, which it receives not later than ten (07) days prior to the deadline for the submission of bids prescribed in the Invitation for Bids. Written copies of the Procuring Agency’s response (including an explanation of the query but without identifying the source of inquiry) shall be sent to all prospective Bidders that have received the bidding documents. 7. Amendment of Bidding Documents 7.1 At any time prior to the deadline for submission of bids, the Procuring Agency, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, may modify the bidding documents by amendment. 7.2 All prospective Bidders that have received the bidding documents shall be notified of the amendment in writing or by cable or by phone, and shall be binding on them. 7.3 In order to allow prospective Bidders reasonable time in which to take the amendment into account in preparing their bids, the Procuring Agency, at its discretion, may extend the deadline for the submission of bids. Amendment notice to that effect shall be communicated in the same manner as the original invitation to bid. 8. Qualification and Disqualification of Bidders 8.1 In the absence of prequalification, the Procuring Agency shall determine to its satisfaction whether the Bidder that is selected as having submitted the lowest evaluated responsive bid is qualified to perform the Contract satisfactorily, in accordance with the evaluation criteria. 8.2 The determination shall take into account the Bidder’s financial, technical, and production capabilities. It shall be based upon an examination of the documentary evidence of the Bidder’s qualifications submitted by the Bidder, pursuant to evaluation

Page 6 of 28

criteria as well as such other information as the Procuring Agency deems necessary and appropriate. 8.3 An affirmative determination shall be a pre-requisite for Award of the Contract to the Bidder. A negative determination shall result in rejection of the Bidder’s bid, in which event the Procuring Agency shall proceed to the next lowest evaluated bid to make a similar determination of that Bidder’s capabilities to perform satisfactorily. 8.4 The Procuring Agency, at any stage of the procurement proceedings, having credible reasons for or prima facie evidence of any defect in Supplier’s capacities, may require the Suppliers to provide information concerning their professional, technical, financial, legal or managerial competence. 8.5 The Procuring Agency shall disqualify a Bidder if it finds, at any time, that the information submitted by him concerning his qualification as Supplier was false and materially inaccurate or incomplete. 8.6 Bidders that are found to consistently fail to provide satisfactory performances or are found to be indulging in corrupt or fraudulent practices shall be black listed. 9. Corrupt or Fraudulent Practices 9.1 The Procuring Agency requires that all Bidders/ Suppliers/ Contractors observe the highest standard of ethics during the procurement and execution of such Contracts. In pursuance of this policy, the Procuring Agency: a. defines, for the purposes of this provision, the terms set forth below as follows: I. “corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in Contract execution; and II. “fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a Contract to the detriment of the Procuring Agency, and includes collusive practice among Bidders (prior to or after bid Submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Procuring Agency of the benefits of free and open competition; b. shall reject a proposal for Award if it determines that the Bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the Contract in question; shall declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a Contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing, a Contract. Preparation of Bids 10. Language of Bid 10.1 The bid prepared by the Bidder, as well as all correspondence and documents relating to the bid exchanged by the Bidder and the Procuring Agency shall be written in English. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages in English, in which case, for purposes of interpretation of the Bid, the translation shall govern. 11. Documents Comprising the Bid

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11.1 The bid prepared by the Bidder shall comprise the following components: (a) A Bid Form and Price Schedule completed in accordance with instructions to the bidder (to be submitted along with financial proposal);



12. Bid Form and Price Schedule 12.1 The Bidder shall complete the Bid Form and an appropriate Price Schedule furnished in the bidding documents indicating the Parts to be supplied, a brief description of the Parts, specifications, taxes, quantity, and prices. 13. Bid Prices 13.1 The Bidder shall indicate on the Price Schedule the unit prices and total bid price of the Parts, it proposes to supply under the Contract. 13.2 Form for Price Schedule is to be filled in very carefully, and should be typed. Any alteration/ correction must be initialed. Every page is to be signed and stamped at the bottom. Serial number/ bid number of the quoted item may be marked or highlighted with red/yellow marker. 13.3 The Bidder should quote the prices of Parts according to the technical specifications. The specifications of Parts, different from the demand of enquiry, shall straightway be rejected. 13.4 The Bidder is required to offer competitive price. All prices must include relevant taxes and duties, where applicable. If there is no mention of taxes, the offered/ quoted price shall be considered as inclusive of all prevailing taxes/duties. The benefit of exemption from or reduction in the GST or other taxes shall be passed on to the Procuring Agency. 13.5 Prices offered should be for the entire quantity demanded; partial quantity offers shall straightaway be rejected. Conditional offer shall also be considered as non-responsive Bidder. 13.6 While tendering your quotation, the present trend/ inflation in the rate of Parts and services in the market should be kept in mind. No request for increase in price due to market fluctuation in the cost of Parts and services shall be entertained after the bid has been submitted. 14. Bid Currencies 14.1 Prices shall be quoted in Pak Rupees in case of free delivery basis (FOR). 15. Documents Establishing Bidder’s Eligibility and Qualification 15.1 The Bidder shall furnish, as part of its technical bid, documents establishing the Bidder’s eligibility to bid and its qualifications to perform the Contract if its bid is accepted.

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15.2 The documentary evidence of the Bidder’s eligibility to bid shall establish to the Procuring Agency’s satisfaction that the Bidder, at the time of submission of its bid, is an eligible as defined under instruction to the bidder.

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16.2 Submission of sample (where demanded): If so required by the technical committee, to be recorded in writing, the bidder shall provide a sample or demonstration as the case may be. 17. Bid Security 17.1 Bid Security in the form of 2% of estimated amount will have to be deposited in the form of call deposit and in case the offer is withdrawn, amended or revised during the validity period of the offer, the bid security is liable to be forfeited.



Submission of Bids 19. Format and Signing of Bid 19.1 The bid shall be typed and shall be signed by the Bidder or a person or persons duly authorized to bind the Bidder to the Contract. The person or persons signing the bid shall initial all pages of the bid. 19.2 Any interlineations, erasures, or overwriting shall be valid only if they are initialed by the person or persons signing the bid. 19.3 All biding documents to be duly attested (signed and stamped) by the authorized person of company. 20. Sealing and Marking of Bids 20.1 The envelope shall be marked as “ Tender For Printing & Purchase of Stationery” in bold and legible letters to avoid confusion. 20.2 The inner and outer envelopes shall: a) be addressed to the Procuring Agency at the address given in the Invitation for Bids; and

b) bear the Institution/Hospital name and number indicated in the Invitation for Bids, and shall be inscribed by the following sentence: “DO NOT OPEN BEFORE,” to be completed with the time and the date specified in the invitation for Bid.

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20.3 The inner envelopes shall also indicate the name and address of the Bidder to enable the bid to be returned unopened in case it is declared as non-responsive or late. 20.4 If the outer as well as inner envelope is not sealed and marked properly, the Procuring Agency shall assume no responsibility for the bid’s misplacement or premature opening. 21. Deadline for Submission of Bids 21.1 Bids must be submitted by the Bidder and received by the Procuring Agency at the address specified Instruction to the bidder not later than the time and date specified in the Invitation for Bids. 21.2 The Procuring Agency may, at its discretion, extend this deadline for the submission of bids by amending the bidding documents in accordance with Instruction to the bidder in which case all rights and obligations of the Procuring Agency and Bidders previously subject to the deadline shall thereafter be subject to the deadline as extended. 22. Late Bid 22.1 Any bid received by the Procuring Agency after the deadline for submission of bids prescribed by the Procuring Agency pursuant to Instruction to the bidder shall be rejected and returned unopened to the Bidder. 23. Withdrawal of Bids 23.1 The Bidder may withdraw its bid prior to the deadline specified in the invitation to bid. 23.2 No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of the period of bid validity specified in Instruction to the bidder Withdrawal of a bid during this interval will make the bidder eligible to be debarred for further procurements for a period as deem necessary by the Procuring Agency. The Bidding Procedure (under Punjab Procurement Rules 2014) 24. Single stage – Single envelope bidding procedure 24.1 Single stage – one envelope procedure.– Each bid shall comprise one single envelope containing, separately, financial proposal and technical proposal (if any). All bids received shall be opened and evaluated in the manner prescribed in the bidding document. Opening and Evaluation of Bids 25. Opening of Bids by the Procuring Agency 25.1 The Procuring Agency shall initially open the Bidding Documents/Bid in the presence of Bidders’ representatives who choose to attend, at the time, on the date, and at the place specified in the Invitation for Bids. The Bidders’ representatives who are present shall sign the Attendance Sheet as evidence of their attendance. 26. Clarification of Bids

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26.1 During evaluation of the bids, the Procuring Agency may, at its discretion, ask the Bidder for a clarification of its bid. The request for clarification and the response shall be in writing, and no change in the prices or substance of the bid shall be sought, offered, or permitted. 27. Preliminary Examination 27.1 The Procuring Agency shall examine the bids to determine whether they are complete, whether any computational errors have been made (at the time of opening the financial proposal), whether required sureties have been furnished, whether the documents have been properly signed, and whether the bids are generally in order. 27.2 In the financial bids (at the time of opening the financial proposal) the arithmetical errors shall be rectified on the following basis. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the Bidders/Suppliers do not accept the correction of the errors, its bid shall be rejected. If there is a discrepancy between words and figures, the amount in words shall prevail. 27.3 The Procuring Agency may waive any minor informality, nonconformity, or irregularity in a bid which does not constitute a material deviation (or changes the substance of the bid), provided such waiver does not prejudice or affect the relative ranking of any Bidder.



deviations. Deviations from, or objections of reservations to critical provisions shall be deemed to be a material deviation for technical proposals. The Procuring Agency’s determination of a bid’s responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. 27.5 If a bid is not substantially responsive, it shall be rejected by the Procuring Agency and may not subsequently be made responsive by the Bidder by correction of the nonconformity. 28. Evaluation and Comparison of Bids 28.1 The Procuring Agency shall evaluate and compare the bids, which have been determined to be substantially responsive, pursuant to instruction to bidder. 29. Contacting the Procuring Agency. 29.1 No Bidder shall contact the Procuring Agency on any matter relating to its bid, from the time of the bid opening to the time the Contract is awarded. 29.2 Any effort by a Bidder to influence the Procuring Agency in its decisions on bid evaluation, bid comparison, or Contract Award will result in the rejection of the Bidder’s bid and subsequent black listing. Canvassing by any Bidder at any stage of the Tender evaluation is strictly prohibited.

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31. Rejection of Bids 31.1 The Procuring Agency may reject any or all bids at any time prior to the acceptance of a bid. The Procuring Agency shall upon request communicate to any Bidder who submitted a bid, the grounds for its rejection of any or all bids, but is not required to justify those grounds. 31.2 The Procuring Agency incurs no liability, solely by virtue of its invoking Clause 30.1 towards Bidders who have submitted bids. 31.3 Notice of the rejection of any or all bids shall be given promptly to the concerned Bidders that submitted bids. 32. Re-Bidding 32.1 If the Procuring Agency rejects all bids in pursuant to instruction to the bidder, it may call for a re-bidding or if deems necessary and appropriate the Procuring Agency may seek any alternative methods of procurement. 32.2 The Procuring Agency before invitation for re-bidding shall assess the reasons for rejection and may revise specifications, evaluation criteria or any other condition for Bidders, as it may deem necessary. 33. Announcement of Evaluation Report 33.1 The Procuring Agency shall announce the results of bid evaluation of a report giving justification for acceptance or rejection of bids at least ten days prior to the award of procurement Contract. Award of Contract 34. Acceptance of Bid and Award criteria 34.1 The Bidder with technically evaluated lowest financial bid, if not in conflict with any other law, rules, regulations or policy of the Government, shall be awarded the Contract, within the original or extended period of bid validity. 35. Procuring Agency’s right to vary quantities at time of Award 35.1 The Procuring Agency reserves the right at the time of Contract award to increase or decrease, the quantity of Parts originally specified in the Price Schedule and Schedule of Requirements without any change in unit price or other terms and conditions. 36 Limitations on Negotiations 36.1 Save as otherwise provided there shall be no price negotiations with the bidder having submitted the lowest evaluated bid or with any other bidder: provided that the extent of the negotiation permissible shall be subject to the regulations issued by the PPRA, 2014. 37. Notification of Award 37.1 Prior to the expiration of the period of bid validity, the Procuring Agency shall notify the successful Bidder in writing by registered letter that its bid has been accepted.

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37.2 The notification of Award shall constitute the formation of the Contract. 38. Signing of Contract 38.1 At the same time as the Procuring Agency notifies the successful Bidder that its bid has been accepted, the Procuring Agency shall send the Bidder the Contract Form provided in the bidding documents, incorporating all agreements between the Parties. 38.2 Within ONE week of receipt of the Contract Form, both the successful Bidder and the Procuring Agency shall sign and date the Contract on the legal stamp paper. The Procuring Agency shall issue Purchase Order on the same date of signing of Contract. If the successful Bidder, after completion of all codal formalities shows inability to sign the Contract then their bid Security/ earnest money to the extent of proportionate percentage shall be forfeited and the firm shall be blacklisted minimum for two years for future participation. In such situation the Procuring Agency 39. Performance Guarantee. 39.1 The Performance Guarantee will be 10% of the contract amount. The performance security shall be deposited in the shape of deposit at call (CDR). In case, the contractor fails to execute the contract strictly in accordance with the terms and conditions laid down in the contract, the security deposited by him shall be forfeited and the store purchased at his risk & expense. 39.2 Failure of the successful Bidder to comply with the requirement of instruction to the bidder shall constitute sufficient grounds for the annulment of the Award, in which event the Procuring Agency may make the Award to the next lowest evaluated Bidder or call for re-bidding. 40. Schedule of Requirement. 40.1 The PRINTING & PURCHASE OF STATIONERY ITEMS shall be w.e.f. 01.08.2019 to 30.06.2020 (without penalty), and with prescribed penalty, as per following schedule of requirement: 40.2 In case of late PRINTING & PURCHASE OF STATIONERY ITEMS beyond the periods specified in the Schedule of Requirements, penalty @ 1% per day of the cost. 41. Redressal of grievances by the Procuring Agency. 41.1 The Procuring Agency shall constitute a committee comprising of odd number of persons, with proper powers and authorizations, to address the complaints of bidders that may occur prior to the entry into force of the procurement contract. 41.2 Any bidder feeling aggrieved by any act of the Procuring Agency after the submission of his bid may lodge a written complaint concerning his grievances not later than fifteen days after the announcement of the bid evaluation report under rule35. 41.3 The committee shall investigate and decide upon the complaint within fifteen days of the receipt of the complaint. 41.4 Mere fact lodging of a complaint shall not warrant suspension of the procurement process. 41.5 Any bidder not satisfied with the decision of the committee of the Procuring Agency may lodge an appeal in the relevant court of jurisdiction

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2. Application 2.1 These General Conditions shall apply to the extent that they are not superseded by provisions of other parts of the Contract. 3. Country of Origin . 4. Standards

5. Use of Contract Documents and Information 5.1 The Supplier shall not, without the Procuring Agency’s prior written consent, disclose the Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the Procuring Agency in connection therewith, to any person other than a person employed by the Supplier in the performance of the Contract. Disclosure to any such employed person shall be made in confidence and shall extend only so far as may be necessary for purposes of such performance.

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5.2 The Supplier shall not, without the Procuring Agency’s prior written consent, make use of any document or information enumerated in GCC Clause 5.1 except for purposes of performing the Contract. 5.3 Any document, other than the Contract itself, enumerated in GCC Clause 5.1 shall remain the property of the Procuring Agency and shall be returned (all copies) to the Procuring Agency on completion of the Supplier’s performance under the Contract if so required by the Procuring Agency. 5.4 The Supplier shall permit the Procuring Agency to inspect the Supplier’s accounts and records relating to the performance of the Supplier. 6. Patent Rights 7. Submission of Samples Samples will be provided along with bid/ 8. Ensuring Storage/ Installation Arrangements 9. Inspections and Tests. 9.1 The Procuring Agency or its representative shall have the right to inspect and/or to test the Supply to confirm their conformity to the Contract specifications at no extra cost to the Procuring Agency. 9.2 For the purpose of inspections and tests of equipment. The Supplier, all reasonable facilities and assistance, shall be furnished to the inspectors at no charge to the Procuring Agency. However, if the Supplier proves an undue delay in conduct of inspection on the part of Procuring Agency, the Supplier shall not be liable for penalty on account of that delay. The cost of such lab tests shall be borne by the Manufacturer/ Supplier. 9.3 The Procuring Agency’s right to inspect, test and, where necessary, reject the Parts after the Parts have been installed at Procuring Agency’s destinations. 9.4 Nothing in GCC Clause 9 shall in any way release the Supplier from any warranty or other obligations under this Contract. 10. Physical Examination/ Inspection 10.1 The Parts shall be acceptable subject to physical inspection, tests and/ or in accordance with the approved criteria as decided by the Procuring Agency. 11. Delivery and Documents 11.1 The Supplier in accordance with the terms specified in the Schedule of Requirements shall make delivery of the Parts. The details of documents to be furnished by the Supplier are specified in SCC. 12. Insurance 13. Transportation 13.1 The Supplier shall arrange such transportation of the collection of samples as is required to prevent their damage or deterioration during transit to their final destination as indicated in the Schedule of Requirement. 13.2 Transportation including loading/ unloading of clinical samples shall be arranged and paid for by the Supplier, and related cost shall be inclusive in the Contract price. The addresses of destinations/ offices shall be provided at the time signing of Contract.

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14. Incidental Services 15. Warranty 16. Payment 16.1 The method and conditions of payment to be made to the Supplier under this Contract shall be specified in SCC. The currency of payment is Pak. Rupees which will be paid after installation and satisfactory report by the Inspection Committee for Duty Delivered Pay (DDP)/free delivery at the consignee end. 17. Prices 17.1 Prices charged by the Supplier for Parts delivered under the Contract shall not vary from the prices quoted by the Supplier in its bid and shall remain the same till expiry of the original bid validity period provided the Procuring Agency’s request for bid validity extension. 18. Contract Amendments 18.1 No variation in or modification of the terms of the Contract shall be made except by written amendment signed by the Parties. 19. Assignment 19.1 The Supplier shall not assign, in whole or in part, its obligations to perform under this Contract, except with the Procuring Agency’s prior written consent. 20. Subcontracts 20.1 The Supplier shall not be allowed to sublet the job and award subcontracts under this Contract. 21. Delays in the Supplier’s Performance 21.1 PRINTING & PURCHASE OF STATIONERY ITEMS shall be made by the Supplier in accordance with the time schedule prescribed by the Procuring Agency in the Schedule of Requirements. 21.2 If at any time during performance of the Contract, the Supplier should encounter conditions impeding timely PRINTING & PURCHASE OF STATIONERY ITEMS, the Supplier shall promptly notify the Procuring Agency in writing of the fact of the delay, it’s likely duration and its cause(s). As soon as practicable after receipt of the Supplier’s notice, the Procuring Agency shall evaluate the situation and may at its discretion extend the Supplier’s time for performance, with or without liquidated damages, in which case the extension shall be ratified by the Parties by amendment of Contract. 21.2 without the application of liquidated damages. Penalties/Liquidated Damages 22.1 In case of late delivery beyond the presented period, penalty as specified in SCC shall be imposed upon the Supplier/ Manufacturer. The above Late Delivery (LD) is

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subject to GCC Clause 24, including late delivery for reasons beyond control. Once the maximum is reached, the Procuring Agency may consider termination of the Contract pursuant to GCC Clause 23. 22.2 If the firm provide substandard item and fail to provide the item the payment of risk purchase (which will be purchased by the indenter) the price difference shall be paid by the Firm. 22. Termination for Default 23.1 The Procuring Agency, without prejudice to any other remedy for breach of Contract, by written notice of default sent to the Supplier, may terminate this Contract in whole or in part: a. if the Supplier fails to Processing of the samples within the period(s) Specified in the Contract, or within any extension thereof granted by the Procuring Agency pursuant to GCC Clause 8.2; or b. if the Supplier fails to perform any other obligation(s) under the Contract.

c. if the Supplier, in the judgment of the Procuring Agency has engaged in corrupt or fraudulent practices in competing for or in executing the Contract. For the purpose of this clause: “corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in Contract execution. “fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a Contract to the detriment of the Procuring Agency, and includes collusive practice among Bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Procuring Agency of the benefits of free and open competition. 24. Force Majeure 24.1 Notwithstanding the provisions of GCC Clauses 21, 22, and 23, the Supplier shall not be liable for forfeiture of its Performance Guaranty/ bid Security, or termination/ blacklisting for default if and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure. For the purposes of this clause Force Majeure means an act of God or an event beyond the control of the Supplier and not involving the Supplier’s fault or negligence directly or indirectly purporting to misplanning, mismanagement and/or lack of foresight to handle the situation. Such events may include but are not restricted to acts of the Procuring Agency in its sovereign capacity, wars or revolutions, fires, floods, earthquakes, strikes, epidemics, quarantine restrictions and freight embargoes. If a Force Majeure situation arises, the Supplier shall promptly notify the Procuring Agency in writing with sufficient and valid evidence of such condition and the cause thereof. The Committee, constituted by PESSI (Head Office) for Redressal of grievances, shall examine the pros and cons of the case and all reasonable alternative means for completion of purchase order under the Contract and shall submit its recommendations to the competent authority. However, unless otherwise directed by the Procuring Agency in writing, the Supplier

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shall continue to perform its obligations under the Contract as far as is reasonably practical and shall seek reasonable alternative means for performance not prevented by the Force Majeure event. 25. Termination for Insolvency 25.1 The Procuring Agency may at any time terminate the Contract by giving written notice of one month time to the Supplier if the Supplier becomes bankrupt or otherwise insolvent. In this event, termination shall be without compensation to the Supplier, provided that such termination shall not prejudice or affect any right of action or remedy which has accrued or shall accrue thereafter to the Parties. 26. Arbitration and Resolution of Disputes 26.1 The Procuring Agency and the Supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connection with the Contract. 26.2 If, after thirty (30) days from the commencement of such informal negotiations, the Procuring Agency and the Supplier have been unable to resolve amicably a Contract dispute, either party may require that the dispute be referred to the Arbitrator for resolution through arbitration. 26.3 In case of any dispute concerning the interpretation and/or application of this Contract shall be settled through arbitration. Medical Superintendent, PESSI Hospital Islamabad or his nominee shall act as sole arbitrator. The decisions taken and/or award made by the sole arbitrator shall be final and binding on the Parties 27. Governing Language 27.1 The Contract shall be written in English language. Subject to GCC Clause 28, the version of the Contract written in the specified language shall govern its interpretation. All correspondence and other documents pertaining to the Contract, which are exchanged by the Parties, shall be written in English. 28. Applicable Law 28.1 This Contract shall be governed by the laws of Pakistan and the courts of Pakistan shall have exclusive jurisdiction. 29. Notices 29.1 Any Notice given by one party to the other pursuant to this Contract shall be sent to the other party in writing and confirmed to other party’s address specified in SCC. 29.2 A notice shall be effective when delivered or on the notice’s effective date, whichever is later


1. The PRINTING & PURCHASE OF STATIONERY ITEMS will be done by service

provider at own Transportation at PESSI hospital Islamabad.

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2. Cash receipt (in original or photo copy) token of having purchase the tender, must accompany the offer.













1. The Tender for PRINTING & PURCHASE OF STATIONERY ITEMS will be

conducted through PPRA Rules 2014 (Single Stage- Single Envelope).

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3. The sealed tender will be received 09.07.2019 till 09:00 AM and will be opened at

11:00 AM in the presence of party / firms representative on the same day (no bid will be

received after the dead line according PPRA Rules 2014).

4. The rate contract through this tender/contract will be for the period from 01st Aug 2019

to 30th

June 2020. The purchases will be made from time to time as per requirements of

this Hospital at the same approved rates of tender.





















14. In case of emergency requirement; Risk Purchase/Supplies shall be made and amount


15. The Firm/Party shall Suppy the item at “THE PUNJAB EMPLOYEES SOCIAL


16. The minimum response time for PRINTING & PURCHASE OF STATIONERY

ITEMS should not be more than 7 days.






22. The Tender can be extended upto 03Years subject to satisfactory performance,

Market Price and Principle of Procurement 23. The Competent Authority / Purchase Committee has reserved the right to reject any one


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Page 23 of 28

CONTRACT FORM

THIS AGREEMENT is entered into at Islamabad on July 2019 for by and between:








WHEREAS





TYPE OF CONTRACT: SUPPLY CONTRACT

TYPE OF SERVICE: PRINTING & PURCHASE OF STATIONERY ITEMS


1. The supply of PRINTING & PURCHASE OF STATIONERY ITEMS to the PESSI

Hospital, Islamabad will be the responsibility of Service Provider. 2. The Maintainace of quality, quantity will be the responsibility of Service Provider. 3. The service provider will ensure to swiftly respond to supply the items, the response time

will not be more than 07 days. 4. The bidding documents shall also be compulsory part of this agreement.



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Price Schedule DATE OF BID OPENING: 09.07.2019

PRINTING & PURCHASE OF STATIONERY ITEMS (F.Y 2019-20)

S.No. Name Of Items Specification Rate

1. History Sheet (Each) 55g paper

2. Admission Register 500 Leaves 60g paper

3. Laboratory Form Blood Complete(100 Leaves)

55g paper

4. Chemical Pathology Pad(100 Leaves) 55g paper

5. Clinical Pathology (Urine) Pad(100 Leaves) 55g paper

6. F-6 Book Carbonized (Duplicate) (100 Leaves)(White & Pink)

60g paper

7. Emergency Ticket(100 Leaves) 55g paper

8. Diet Charge Form(100 Leaves) 55g paper

9. F-2 Form (Pink) (100 Leaves) 55g paper

10. F-9 Form (Green) (100 Leaves) 55g paper

11. OPD Register 500 Leaves 60g paper

12. Operation List Form(100 Leaves) 55g paper

13. Temperature Sheet(100 Leaves) 55g paper

14. Ultra Sound Form100 Leaves 55g paper

15. Ultra Sound Form Pelvis 100 Leaves 55g paper

16. Ultra Sound Form Abdomen KUB 100Leaves

55g paper

17. Ultra Sound Liver 100 Leaves

55g paper

18. Carbonized Discharge Book Triplicate (White, Blue, Pink)

60g paper

19. Carbonized M-20 Book Triplicate (White, Blue, Pink)

55g paper

20. Carbonized M-20 Book Duplicate (White, Blue)

55g paper

21. Carbonized M-16 Book Triplicate (White, Blue, Pink)

55g paper

22. Carbonized Leave Book Triplicate (White, Blue, Pink) M2

55g paper

23. Carbonized Indent Book Duplicate(White, Yellow)

60g paper

24. Medicine Pad (100 Leaves) 55g paper

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25. O.T Medicine Pad (100 Leaves) 55g paper

26. Consent Pad (100 Leaves) 55g paper

27. T.B Card (Green) (Each)

28. Tally Card (Each) 55g paper

29. Laboratory OPD Ticket (100 Leaves) 55g paper

30. X-Ray OPD Ticket (100 Leaves) 55g paper

31. Birth Certificate (100 Leaves) 65g paper

32. Growth Chart (100 Leaves) 55g paper

33. Partogram (100 Leaves) 55g paper

34. Nursing Sheet (100 Leaves) 55g paper

35. Carbonized F-10 Book Triplicate(White, Blue, Pink)

65g paper

36. Anesthesia Register200 Leaves 55g paper

37. Joining Report Form100 Leaves 55g paper

38. File Cover Printed (White) 70g paper

39. TA/DA Pad100 Leaves 55g paper

40. Carbonized F-13 Book Triplicate(White, Blue, Pink) (100 Leaves)

65g paper

41. Post Natal Card (Green) (Each) 55g paper

42. Flow Sheet (100 Leaves) 55g paper

43. Salary Register500 Leaves 65g paper

44. Petty Cash Register200 Leaves 55g paper

45. Reimbursement Form (A) 100 Leaves 55g paper

46. Reimbursement Form (B) 100 Leaves 55g paper

47. Reimbursement Form (C) 100 Leaves 55g paper

48. Death Certificate 55g paper

49. Cross Match 100 Leaves 55g paper

50. Lab Test Pad Hematology100 Leaves 55g paper

51. D.O Pad100 Leaves 55g paper

52. Control Document Register400 Leaves 65g paper

53. Blood Bank Donor History Pad 100 Leaves 55g paper

54. Cheque Register200 Leaves 65g paper

55. Account Expense Register200, 400 Leaves 65g paper

56. Pre Anesthesia Pad 400 Leaves 55g paper

57. Delivery Register400 Leaves 55g paper

58. In take Out Put 100 Leaves 55g paper

59. Carbonized Stock Taking List Triplicate 200 Leaves(Without Control)

55g paper

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60. Fetal/ Well Being Form100 Leaves 55g paper

61. Blood Donation Pad100 Leaves 55g paper

62. Cross Match Pad100 Leaves 55g paper

63. Ball Point(Blue, Black, Red) Piano (Crystal) or equivalent

Each Packet

64. Blue, Black Ink(Small) Dollar Each Bottle

65. Correcting Fluid Pen Each

66. Carbon Paper (100 Leaves) Each Book

67. Envelop (M) 11x4 Each

68. Envelop9x4 Each

69. Envelop File Size Each

70. Foot Ruler(Steel) Each

71. File Board Each

72. File Cover Fine Quality Each

73. Punch Machine Single Each

74. Punch Machine Double Each

75. Gum Stick Each

76. Gum(Dollar) Medium Size Each

77. High Letter Each

78. Bold Marker(Dollar) Each

79. Account Ledger 4No. 65g paper

80. Stapler Machine Each

81. Marker(Tempo) Each Pack of 10

82. Permanent Marker Each

83. Paper Clip Each Packet

84. Paper Pin Each Packet

85. Paper White (Photocopy) Size A4 (500 Sheets)

55g paper

86. Paper White (Computer) A3 Legal Size(500 Sheets)

70g paper

87. Paper White (Computer) A4 Letter Size(500 Sheets)

70g paper

88. Lead Pencil Each Pack of 10

89. Paper Cutter Each

90. Rubber Plain Each

91. Register No. 20 Plain 55g paper



Page 27 of 28


95. Staple Remover Each

96. Sharpener Each

97. Stamp Pad (Blue, Black) Each

98. Stock Register No. 12 65g paper





103. Stapler Pin Each Packet

104. Pad Large 55g paper

105. Log Book No.4 65g paper

106. Log Book No. 6 65g paper

107. Blood Confirmation Certificate (100 Leaves) 55g paper

108. Treatment Chart (100 Leaves) 55g paper

109. Progress Notes (100 Leaves) 55g paper

110. Anesthesia Consent Form (100 Leaves) 55g paper

111. Anesthesia Monitoring Sheet (100 Leaves) 55g paper

112. Surgical Notes (100 Leaves) 55g paper

113. Blood Confirmation Certificate Form(100 Leaves)

55g paper

114. Blood Donor Vigilance Form(100 Leaves) 55g paper

115. Request For Blood Transfusion (100 Leaves)

55g paper

116. Blood Transfusion Consent Form (100 Leaves)

55g paper

117. Quality Quantity Certificate Duplicate Carbonized ( White & Pink) without Control

55g paper (Size 6.5 x 8.5)

118. Consent Form Dental (Size 6.5 x 8.5) 100 Leaves

55g paper

119. Master Expense Control/ Bill Movement Register

( 400Leaves)

70g paper

120. Bill Track History Performa Pad (100 Leave) 55g paper

121. Surgical ICU Flow Sheet 18” x 24” 70g Paper

122. USG Fetal Parameter Measurement 55g paper

123. Blood Serology Pad(100 Leaves) 55g paper NAME OF BIDDER &

Signature___________________________________________________.

Page 28 of 28

CHECK LIST

The provision of this checklist is essential prerequisite along with submission of

tenders.

SR# Detail Yes/No Page No KNOCK OUT CLAUSES




4. Financial Position

i. Income Tax Certificate

ii. Proof Income Tax paid/Return Files

iii. Financial/Bank Soundness Certificate




8. List of agreements to Govt. Hospital and private sector. Note: Fill in the check list properly/completely along with the page marking of the

documents enclosed.














Page 1 of 25



BIDDING DOCUMENTS FOR PROVISION OF SPECTACLES TO SECURED

WORKERS

Page 2 of 25


TENDER FOR PROVISION OF SPECTACLES TO SECURED WORKERS


Cost Rs. 500/-

NON REFUNDABLE

DUE DATE: ____________

1. Name of Bidder ______________________________________

2. Address ______________________________________

______________________________________





Number and dated








Dated:__________________________

Stamp:__________________________






Page 3 of 25


I-12, ISLAMABAD


LAST DATE OF RECEIPT: 09.07.2019 (09:00 A.M.)


Contract Period. 01-Year after issuance of work

order



SUBJECT: - TERMS & CONDITIONS REGARDING PROVISION OF SPECTACLES

TO SECURED WORKERS.

Technical specifications for PROVISION OF SPECTACLES TO SECURED

WORKERS. Instructions to the bidders, General Conditions of contract, special conditions of



www.pessi.gop.pk.


M/s. ____________________________________________________________

____________________________________________________________



Page 4 of 25







(e) Contract Form;

(f) Manufacturer’s Authorization Form; (g) Bid Form; and

(h) Price Schedule.

(i) Technical Specifications; 1.2 The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents. Failure to furnish all information required by the bidding documents or to submit a bid not substantially responsive to the bidding documents in every respect shall be at the Bidder’s risk and may result in the rejection of its bid. 2. Source of Funds 2.1 The Punjab Employees Social Security Hospital Islamabad has allocated funds FOR PROVISION OF SPECTACLES TO SECURED WORKERS under the relevant head of Account during the financial year 2019-20(herein referred to as the “Procuring Agency”). 3. Eligible Bidders 3.1 This Invitation for Bids is open to all original Manufacturers/authorized Sole Agents of Local/Foreign Principals in Pakistan for such type of Supplies. 3.2 The bidder must possess valid authorization from the Local/Foreign Principal / Manufacturer and in case of Manufacturer; they should have a documentary proof to the effect that they are the original Manufacturer of the required Gases. 3.3 Bidders should not be under a declaration of ineligibility for corrupt and fraudulent practices issued by any Government (Federal, Provincial), PESSI, a local body or a public sector organization. 3.4 Any offer not received as per terms and conditions of the Bidding documents is liable to be ignored. No offer shall be considered if:-




Page 5 of 25






ix. The offer is for store not conforming to specification indicated in the tender enquiry. No counter offer will be accepted. 4. Eligible Parts and Services .


clarification of the bidding documents, which it receives not later than ten (07) days prior to the deadline for the submission of bids prescribed in the Invitation for Bids. Written copies of the Procuring Agency’s response (including an explanation of the query but without identifying the source of inquiry) shall be sent to all prospective Bidders that have received the bidding documents. 7. Amendment of Bidding Documents 7.1 At any time prior to the deadline for submission of bids, the Procuring Agency, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, may modify the bidding documents by amendment. 7.2 All prospective Bidders that have received the bidding documents shall be notified of the amendment in writing or by cable or by phone, and shall be binding on them. 7.3 In order to allow prospective Bidders reasonable time in which to take the amendment into account in preparing their bids, the Procuring Agency, at its discretion, may extend the deadline for the submission of bids. Amendment notice to that effect shall be communicated in the same manner as the original invitation to bid. 8. Qualification and Disqualification of Bidders 8.1 In the absence of prequalification, the Procuring Agency shall determine to its satisfaction whether the Bidder that is selected as having submitted the lowest evaluated responsive bid is qualified to perform the Contract satisfactorily, in accordance with the evaluation criteria. 8.2 The determination shall take into account the Bidder’s financial, technical, and production capabilities. It shall be based upon an examination of the documentary

Page 6 of 25

evidence of the Bidder’s qualifications submitted by the Bidder, pursuant to evaluation criteria as well as such other information as the Procuring Agency deems necessary and appropriate. 8.3 An affirmative determination shall be a pre-requisite for Award of the Contract to the Bidder. A negative determination shall result in rejection of the Bidder’s bid, in which event the Procuring Agency shall proceed to the next lowest evaluated bid to make a similar determination of that Bidder’s capabilities to perform satisfactorily. 8.4 The Procuring Agency, at any stage of the procurement proceedings, having credible reasons for or prima facie evidence of any defect in Supplier’s capacities, may require the Suppliers to provide information concerning their professional, technical, financial, legal or managerial competence. 8.5 The Procuring Agency shall disqualify a Bidder if it finds, at any time, that the information submitted by him concerning his qualification as Supplier was false and materially inaccurate or incomplete. 8.6 Bidders that are found to consistently fail to provide satisfactory performances or are found to be indulging in corrupt or fraudulent practices shall be black listed. 9. Corrupt or Fraudulent Practices 9.1 The Procuring Agency requires that all Bidders/ Suppliers/ Contractors observe the highest standard of ethics during the procurement and execution of such Contracts. In pursuance of this policy, the Procuring Agency: a. defines, for the purposes of this provision, the terms set forth below as follows: I. “corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in Contract execution; and II. “fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a Contract to the detriment of the Procuring Agency, and includes collusive practice among Bidders (prior to or after bid Submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Procuring Agency of the benefits of free and open competition; b. shall reject a proposal for Award if it determines that the Bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the Contract in question; shall declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a Contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing, a Contract. Preparation of Bids 10. Language of Bid 10.1 The bid prepared by the Bidder, as well as all correspondence and documents relating to the bid exchanged by the Bidder and the Procuring Agency shall be written in English. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages in English, in which case, for purposes of interpretation of the Bid, the translation shall govern.

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11. Documents Comprising the Bid 11.1 The bid prepared by the Bidder shall comprise the following components: (a) A Bid Form and Price Schedule completed in accordance with instructions to the bidder (to be submitted along with financial proposal);



12. Bid Form and Price Schedule 12.1 The Bidder shall complete the Bid Form and an appropriate Price Schedule furnished in the bidding documents indicating the Parts to be supplied, a brief description of the Parts, specifications, taxes, quantity, and prices. 13. Bid Prices 13.1 The Bidder shall indicate on the Price Schedule the unit prices and total bid price of the Parts, it proposes to supply under the Contract. 13.2 Form for Price Schedule is to be filled in very carefully, and should be typed. Any alteration/ correction must be initialed. Every page is to be signed and stamped at the bottom. Serial number/ bid number of the quoted item may be marked or highlighted with red/yellow marker. 13.3 The Bidder should quote the prices of Parts according to the technical specifications. The specifications of Parts, different from the demand of enquiry, shall straightway be rejected. 13.4 The Bidder is required to offer competitive price. All prices must include relevant taxes and duties, where applicable. If there is no mention of taxes, the offered/ quoted price shall be considered as inclusive of all prevailing taxes/duties. The benefit of exemption from or reduction in the GST or other taxes shall be passed on to the Procuring Agency. 13.5 Prices offered should be for the entire quantity demanded; partial quantity offers shall straightaway be rejected. Conditional offer shall also be considered as non-responsive Bidder. 13.6 While tendering your quotation, the present trend/ inflation in the rate of Parts and services in the market should be kept in mind. No request for increase in price due to market fluctuation in the cost of Parts and services shall be entertained after the bid has been submitted. 14. Bid Currencies 14.1 Prices shall be quoted in Pak Rupees in case of free delivery basis (FOR). 15. Documents Establishing Bidder’s Eligibility and Qualification 15.1 The Bidder shall furnish, as part of its technical bid, documents establishing the Bidder’s eligibility to bid and its qualifications to perform the Contract if its bid is accepted.

Page 8 of 25

15.2 The documentary evidence of the Bidder’s eligibility to bid shall establish to the Procuring Agency’s satisfaction that the Bidder, at the time of submission of its bid, is an eligible as defined under instruction to the bidder.

Page 9 of 25










Page 10 of 25

16.2 Submission of sample (where demanded): If so required by the technical committee, to be recorded in writing, the bidder shall provide a sample or demonstration as the case may be. 17. Bid Security 17.1 Bid Security in the form of 2% of estimated amount will have to be deposited in the form of call deposit and in case the offer is withdrawn, amended or revised during the validity period of the offer, the bid security is liable to be forfeited.




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b) bear the Institution/Hospital name and number indicated in the Invitation for Bids, and shall be inscribed by the following sentence: “DO NOT OPEN BEFORE,” to be completed with the time and the date specified in the invitation for Bid. 20.3 The inner envelopes shall also indicate the name and address of the Bidder to enable the bid to be returned unopened in case it is declared as non-responsive or late. 20.4 If the outer as well as inner envelope is not sealed and marked properly, the Procuring Agency shall assume no responsibility for the bid’s misplacement or premature opening. 21. Deadline for Submission of Bids 21.1 Bids must be submitted by the Bidder and received by the Procuring Agency at the address specified Instruction to the bidder not later than the time and date specified in the Invitation for Bids. 21.2 The Procuring Agency may, at its discretion, extend this deadline for the submission of bids by amending the bidding documents in accordance with Instruction to the bidder in which case all rights and obligations of the Procuring Agency and Bidders previously subject to the deadline shall thereafter be subject to the deadline as extended. 22. Late Bid 22.1 Any bid received by the Procuring Agency after the deadline for submission of bids prescribed by the Procuring Agency pursuant to Instruction to the bidder shall be rejected and returned unopened to the Bidder. 23. Withdrawal of Bids 23.1 The Bidder may withdraw its bid prior to the deadline specified in the invitation to bid. 23.2 No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of the period of bid validity specified in Instruction to the bidder Withdrawal of a bid during this interval will make the bidder eligible to be debarred for further procurements for a period as deem necessary by the Procuring Agency. The Bidding Procedure (under Punjab Procurement Rules 2014) 24. Single stage – Single envelope bidding procedure 24.1 Single stage – one envelope procedure.– Each bid shall comprise one single envelope containing, separately, financial proposal and technical proposal (if any). All bids received shall be opened and evaluated in the manner prescribed in the bidding document. Opening and Evaluation of Bids 25. Opening of Bids by the Procuring Agency 25.1 The Procuring Agency shall initially open the Bidding Documents/Bid in the presence of Bidders’ representatives who choose to attend, at the time, on the date, and at the place specified in the Invitation for Bids. The Bidders’ representatives who are present shall sign the Attendance Sheet as evidence of their attendance.

Page 12 of 25

26. Clarification of Bids 26.1 During evaluation of the bids, the Procuring Agency may, at its discretion, ask the Bidder for a clarification of its bid. The request for clarification and the response shall be in writing, and no change in the prices or substance of the bid shall be sought, offered, or permitted. 27. Preliminary Examination 27.1 The Procuring Agency shall examine the bids to determine whether they are complete, whether any computational errors have been made (at the time of opening the financial proposal), whether required sureties have been furnished, whether the documents have been properly signed, and whether the bids are generally in order. 27.2 In the financial bids (at the time of opening the financial proposal) the arithmetical errors shall be rectified on the following basis. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the Bidders/Suppliers do not accept the correction of the errors, its bid shall be rejected. If there is a discrepancy between words and figures, the amount in words shall prevail. 27.3 The Procuring Agency may waive any minor informality, nonconformity, or irregularity in a bid which does not constitute a material deviation (or changes the substance of the bid), provided such waiver does not prejudice or affect the relative ranking of any Bidder.



deviations. Deviations from, or objections of reservations to critical provisions shall be deemed to be a material deviation for technical proposals. The Procuring Agency’s determination of a bid’s responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. 27.5 If a bid is not substantially responsive, it shall be rejected by the Procuring Agency and may not subsequently be made responsive by the Bidder by correction of the nonconformity. 28. Evaluation and Comparison of Bids 28.1 The Procuring Agency shall evaluate and compare the bids, which have been determined to be substantially responsive, pursuant to instruction to bidder. 29. Contacting the Procuring Agency. 29.1 No Bidder shall contact the Procuring Agency on any matter relating to its bid, from the time of the bid opening to the time the Contract is awarded. 29.2 Any effort by a Bidder to influence the Procuring Agency in its decisions on bid evaluation, bid

Page 13 of 25

comparison, or Contract Award will result in the rejection of the Bidder’s bid and subsequent black listing. Canvassing by any Bidder at any stage of the Tender evaluation is strictly prohibited. 31. Rejection of Bids 31.1 The Procuring Agency may reject any or all bids at any time prior to the acceptance of a bid. The Procuring Agency shall upon request communicate to any Bidder who submitted a bid, the grounds for its rejection of any or all bids, but is not required to justify those grounds. 31.2 The Procuring Agency incurs no liability, solely by virtue of its invoking Clause 30.1 towards Bidders who have submitted bids. 31.3 Notice of the rejection of any or all bids shall be given promptly to the concerned Bidders that submitted bids. 32. Re-Bidding 32.1 If the Procuring Agency rejects all bids in pursuant to instruction to the bidder, it may call for a re-bidding or if deems necessary and appropriate the Procuring Agency may seek any alternative methods of procurement. 32.2 The Procuring Agency before invitation for re-bidding shall assess the reasons for rejection and may revise specifications, evaluation criteria or any other condition for Bidders, as it may deem necessary. 33. Announcement of Evaluation Report 33.1 The Procuring Agency shall announce the results of bid evaluation of a report giving justification for acceptance or rejection of bids at least ten days prior to the award of procurement Contract. Award of Contract 34. Acceptance of Bid and Award criteria 34.1 The Bidder with technically evaluated lowest financial bid, if not in conflict with any other law, rules, regulations or policy of the Government, shall be awarded the Contract, within the original or extended period of bid validity. 35. Procuring Agency’s right to vary quantities at time of Award 35.1 The Procuring Agency reserves the right at the time of Contract award to increase or decrease, the quantity of Parts originally specified in the Price Schedule and Schedule of Requirements without any change in unit price or other terms and conditions. 36 Limitations on Negotiations 36.1 Save as otherwise provided there shall be no price negotiations with the bidder having submitted the lowest evaluated bid or with any other bidder: provided that the extent of the negotiation permissible shall be subject to the regulations issued by the PPRA, 2014. 37. Notification of Award

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37.1 Prior to the expiration of the period of bid validity, the Procuring Agency shall notify the successful Bidder in writing by registered letter that its bid has been accepted. 37.2 The notification of Award shall constitute the formation of the Contract. 38. Signing of Contract 38.1 At the same time as the Procuring Agency notifies the successful Bidder that its bid has been accepted, the Procuring Agency shall send the Bidder the Contract Form provided in the bidding documents, incorporating all agreements between the Parties. 38.2 Within ONE week of receipt of the Contract Form, both the successful Bidder and the Procuring Agency shall sign and date the Contract on the legal stamp paper. The Procuring Agency shall issue Purchase Order on the same date of signing of Contract. If the successful Bidder, after completion of all codal formalities shows inability to sign the Contract then their bid Security/ earnest money to the extent of proportionate percentage shall be forfeited and the firm shall be blacklisted minimum for two years for future participation. In such situation the Procuring Agency 39. Performance Guarantee. 39.1 The Performance Guarantee will be 10% of the contract amount. The performance security shall be deposited in the shape of deposit at call (CDR). In case, the contractor fails to execute the contract strictly in accordance with the terms and conditions laid down in the contract, the security deposited by him shall be forfeited and the store purchased at his risk & expense. 39.2 Failure of the successful Bidder to comply with the requirement of instruction to the bidder shall constitute sufficient grounds for the annulment of the Award, in which event the Procuring Agency may make the Award to the next lowest evaluated Bidder or call for re-bidding. 40. Schedule of Requirement. 40.1 The PROVISION OF SPECTACLES TO SECURED WORKERS shall be w.e.f. 01.07.2017 to 30.06.2018 (without penalty), and with prescribed penalty, as per following schedule of requirement: 40.2 In case of late PROVISION OF SPECTACLES TO SECURED WORKERS beyond the periods specified in the Schedule of Requirements, penalty @ 1% per day of the cost. 41. Redressal of grievances by the Procuring Agency. 41.1 The Procuring Agency shall constitute a committee comprising of odd number of persons, with proper powers and authorizations, to address the complaints of bidders that may occur prior to the entry into force of the procurement contract. 41.2 Any bidder feeling aggrieved by any act of the Procuring Agency after the submission of his bid may lodge a written complaint concerning his grievances not later than fifteen days after the announcement of the bid evaluation report under rule35. 41.3 The committee shall investigate and decide upon the complaint within fifteen days of the receipt of the complaint.

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41.4 Mere fact lodging of a complaint shall not warrant suspension of the procurement process. 41.5 Any bidder not satisfied with the decision of the committee of the Procuring Agency may lodge an appeal in the relevant court of jurisdiction












2. Application 2.1 These General Conditions shall apply to the extent that they are not superseded by provisions of other parts of the Contract. 3. Country of Origin . 4. Standards

5. Use of Contract Documents and Information 5.1 The Supplier shall not, without the Procuring Agency’s prior written consent, disclose the Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the Procuring Agency in connection therewith, to any person other than a person employed by the Supplier in the performance of the Contract. Disclosure to any such employed person shall be

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made in confidence and shall extend only so far as may be necessary for purposes of such performance. 5.2 The Supplier shall not, without the Procuring Agency’s prior written consent, make use of any document or information enumerated in GCC Clause 5.1 except for purposes of performing the Contract. 5.3 Any document, other than the Contract itself, enumerated in GCC Clause 5.1 shall remain the property of the Procuring Agency and shall be returned (all copies) to the Procuring Agency on completion of the Supplier’s performance under the Contract if so required by the Procuring Agency. 5.4 The Supplier shall permit the Procuring Agency to inspect the Supplier’s accounts and records relating to the performance of the Supplier. 6. Patent Rights 7. Submission of Samples Samples will be provided along with bid/ 8. Ensuring Storage/ Installation Arrangements 9. Inspections and Tests. 9.1 The Procuring Agency or its representative shall have the right to inspect and/or to test the Supply to confirm their conformity to the Contract specifications at no extra cost to the Procuring Agency. 9.2 For the purpose of inspections and tests of equipment. The Supplier, all reasonable facilities and assistance, shall be furnished to the inspectors at no charge to the Procuring Agency. However, if the Supplier proves an undue delay in conduct of inspection on the part of Procuring Agency, the Supplier shall not be liable for penalty on account of that delay. The cost of such lab tests shall be borne by the Manufacturer/ Supplier. 9.3 The Procuring Agency’s right to inspect, test and, where necessary, reject the Parts after the Parts have been installed at Procuring Agency’s destinations. 9.4 Nothing in GCC Clause 9 shall in any way release the Supplier from any warranty or other obligations under this Contract. 10. Physical Examination/ Inspection 10.1 The Parts shall be acceptable subject to physical inspection, tests and/ or in accordance with the approved criteria as decided by the Procuring Agency. 11. Delivery and Documents 11.1 The Supplier in accordance with the terms specified in the Schedule of Requirements shall make delivery of the Parts. The details of documents to be furnished by the Supplier are specified in SCC. 12. Insurance 13. Transportation 13.1 The Supplier shall arrange such transportation of the collection of samples as is required to prevent their damage or deterioration during transit to their final destination as indicated in the Schedule of Requirement.

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13.2 Transportation including loading/ unloading of clinical samples shall be arranged and paid for by the Supplier, and related cost shall be inclusive in the Contract price. The addresses of destinations/ offices shall be provided at the time signing of Contract. 14. Incidental Services 15. Warranty 16. Payment 16.1 The method and conditions of payment to be made to the Supplier under this Contract shall be specified in SCC. The currency of payment is Pak. Rupees which will be paid after installation and satisfactory report by the Inspection Committee for Duty Delivered Pay (DDP)/free delivery at the consignee end. 17. Prices 17.1 Prices charged by the Supplier for Parts delivered under the Contract shall not vary from the prices quoted by the Supplier in its bid and shall remain the same till expiry of the original bid validity period provided the Procuring Agency’s request for bid validity extension. 18. Contract Amendments 18.1 No variation in or modification of the terms of the Contract shall be made except by written amendment signed by the Parties. 19. Assignment 19.1 The Supplier shall not assign, in whole or in part, its obligations to perform under this Contract, except with the Procuring Agency’s prior written consent. 20. Subcontracts 20.1 The Supplier shall not be allowed to sublet the job and award subcontracts under this Contract. 21. Delays in the Supplier’s Performance 21.1 PROVISION OF SPECTACLES TO SECURED WORKERS shall be made by the Supplier in accordance with the time schedule prescribed by the Procuring Agency in the Schedule of Requirements. 21.2 If at any time during performance of the Contract, the Supplier should encounter conditions impeding timely PROVISION OF SPECTACLES TO SECURED WORKERS, the Supplier shall promptly notify the Procuring Agency in writing of the fact of the delay, it’s likely duration and its cause(s). As soon as practicable after receipt of the Supplier’s notice, the Procuring Agency shall evaluate the situation and may at its discretion extend the Supplier’s time for performance, with or without liquidated damages, in which case the extension shall be ratified by the Parties by amendment of Contract.

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21.2 without the application of liquidated damages. Penalties/Liquidated Damages 22.1 In case of late delivery beyond the presented period, penalty as specified in SCC shall be imposed upon the Supplier/ Manufacturer. The above Late Delivery (LD) is subject to GCC Clause 24, including late delivery for reasons beyond control. Once the maximum is reached, the Procuring Agency may consider termination of the Contract pursuant to GCC Clause 23. 22.2 If the firm provide substandard item and fail to provide the item the payment of risk purchase (which will be purchased by the indenter) the price difference shall be paid by the Firm. 22. Termination for Default 23.1 The Procuring Agency, without prejudice to any other remedy for breach of Contract, by written notice of default sent to the Supplier, may terminate this Contract in whole or in part: a. if the Supplier fails to Processing of the samples within the period(s) Specified in the Contract, or within any extension thereof granted by the Procuring Agency pursuant to GCC Clause 8.2; or b. if the Supplier fails to perform any other obligation(s) under the Contract.

c. if the Supplier, in the judgment of the Procuring Agency has engaged in corrupt or fraudulent practices in competing for or in executing the Contract. For the purpose of this clause: “corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in Contract execution. “fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a Contract to the detriment of the Procuring Agency, and includes collusive practice among Bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Procuring Agency of the benefits of free and open competition. 24. Force Majeure 24.1 Notwithstanding the provisions of GCC Clauses 21, 22, and 23, the Supplier shall not be liable for forfeiture of its Performance Guaranty/ bid Security, or termination/ blacklisting for default if and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure. For the purposes of this clause Force Majeure means an act of God or an event beyond the control of the Supplier and not involving the Supplier’s fault or negligence directly or indirectly purporting to misplanning, mismanagement and/or lack of foresight to handle the situation. Such events may include but are not restricted to acts of the Procuring Agency in its sovereign capacity, wars or revolutions, fires, floods, earthquakes, strikes, epidemics, quarantine restrictions and freight embargoes. If a Force Majeure situation arises, the Supplier shall promptly notify the Procuring Agency in writing with sufficient and valid evidence of such condition and the cause thereof. The Committee, constituted

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by PESSI (Head Office) for Redressal of grievances, shall examine the pros and cons of the case and all reasonable alternative means for completion of purchase order under the Contract and shall submit its recommendations to the competent authority. However, unless otherwise directed by the Procuring Agency in writing, the Supplier shall continue to perform its obligations under the Contract as far as is reasonably practical and shall seek reasonable alternative means for performance not prevented by the Force Majeure event. 25. Termination for Insolvency 25.1 The Procuring Agency may at any time terminate the Contract by giving written notice of one month time to the Supplier if the Supplier becomes bankrupt or otherwise insolvent. In this event, termination shall be without compensation to the Supplier, provided that such termination shall not prejudice or affect any right of action or remedy which has accrued or shall accrue thereafter to the Parties. 26. Arbitration and Resolution of Disputes 26.1 The Procuring Agency and the Supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connection with the Contract. 26.2 If, after thirty (30) days from the commencement of such informal negotiations, the Procuring Agency and the Supplier have been unable to resolve amicably a Contract dispute, either party may require that the dispute be referred to the Arbitrator for resolution through arbitration. 26.3 In case of any dispute concerning the interpretation and/or application of this Contract shall be settled through arbitration. Medical Superintendent, PESSI Hospital Islamabad or his nominee shall act as sole arbitrator. The decisions taken and/or award made by the sole arbitrator shall be final and binding on the Parties 27. Governing Language 27.1 The Contract shall be written in English language. Subject to GCC Clause 28, the version of the Contract written in the specified language shall govern its interpretation. All correspondence and other documents pertaining to the Contract, which are exchanged by the Parties, shall be written in English. 28. Applicable Law 28.1 This Contract shall be governed by the laws of Pakistan and the courts of Pakistan shall have exclusive jurisdiction. 29. Notices 29.1 Any Notice given by one party to the other pursuant to this Contract shall be sent to the other party in writing and confirmed to other party’s address specified in SCC. 29.2 A notice shall be effective when delivered or on the notice’s effective date, whichever is later

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1. The PROVISION OF SPECTACLES TO SECURED WORKERS will be done by service provider at own Transportation at PESSI hospital Islamabad.

2. Cash receipt (in original or photo copy) token of having purchase the tender, must accompany the offer.












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1. The Tender for PROVISION OF SPECTACLES TO SECURED WORKERS will be

conducted through PPRA Rules 2014 (Single Stage- Single Envelope).


3. The sealed tender will be received 09.07.2019 till 09:00 AM and will be opened at

11:30 AM in the presence of party / firms representative on the same day (no bid will be

received after the dead line according PPRA Rules 2014).

4. The rate contract through this tender/contract will be for the period from 01st Aug 2019

to 30th

June 2020. The purchases will be made from time to time as per requirements of

this Hospital at the same approved rates of tender.

5. The 2% Call Deposit of Estimated cost as mentioned in advertisement is mandatory.





















14. In case of emergency requirement; Risk Purchase/Supplies shall be made and amount


15. The Firm/Party shall Supply the item at “THE PUNJAB EMPLOYEES SOCIAL


16. The minimum response time for PROVISION OF SPECTACLES TO SECURED

WORKERS should not be more than 7 days.






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22. The Tender can be extended upto 03Years subject to satisfactory performance,

Market Price and Principle of Procurement 23. The Competent Authority / Purchase Committee has reserved the right to reject any one





Page 23 of 25

CONTRACT FORM









WHEREAS





TYPE OF CONTRACT: SUPPLY CONTRACT

TYPE OF SERVICE: PROVISION OF SPECTACLES TO SECURED

WORKERS


1. The supply of PROVISION OF SPECTACLES TO SECURED WORKERS to the

PESSI Hospital, Islamabad will be the responsibility of Service Provider. 2. The Maintainace of quality, quantity will be the responsibility of Service Provider. 3. The service provider will ensure to swiftly respond to supply the items, the response time

will not be more than 07 days. 4. The bidding documents shall also be compulsory part of this agreement.



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Price Schedule DATE OF BID OPENING: 09.07.2019

PROVISION OF SPECTACLES TO SECURED WORKERS (F.Y 2019-20)

NAME OF BIDDER ______________________________.

S.NO NAME OF ITEM WITH SPECIAFICATION RATE OFFERED 01 Spectacles prescribed by Eye

Specialist of PESSI Hospital, Islamabad

NAME OF BIDDER ___________________________________________________.


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CHECK LIST

The provision of this checklist is essential prerequisite along with submission of

tenders.




3. Experience of Firms Minimum Five Year business history from the date of

authorization.

4. Financial Position

i. Income Tax Registration.

ii. Financial/Bank Soundness Certificate



7. List of agreements to Govt. Hospital and private sector. Note: Fill in the check list properly/completely along with the page marking of the

documents enclosed.












