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The “realities” of an
Operations Manager
What is Operations Management
?
What is Operations Management The art of pursuing the most efficient method of adding value to raw materials and/or labour to create items or services that meet customer needs whilst maximising profit.
◦ Managing selection of best suited◦ Materials◦ Design◦ Labour◦ Machinery ◦ Transport
What is an Operations Manager
?
What is an Operations Manager? The person who oversees the day to day running of a business and;
◦ Ensures the business operations are aligned to meet the company’s strategic plan◦ Oversees product, process and service development◦ Plans and controls all operational activities◦ Facilitates performance improvement
Responsibilities of an Ops Manager
?
Responsibilities of an Ops Manager
One, more or ALL of the following◦ Health and safety◦ Compliance and audits (ISO, environmental, calibrations etc.)◦ Inwards goods◦ Demand planning and Purchasing◦ Production planning◦ Production processes and output◦ Labour requirements and efficiency ◦ Quality◦ Logistics (warehousing & transport)◦ Plant and facility maintenance (from hand basins up to million dollar machinery)
◦ And Most importantly…. MANAGING STAFF
Becoming an Ops Manager Start in one area of the operations management such as;
◦ Production◦ Logistics◦ Engineering◦ Supply chain◦ Quality assurance
Learn◦ Learn your chosen area well◦ Seek opportunities to lead other people◦ Learn other areas of operations management
◦ and STUDY THE THEORY !
BSNS 7350 Operations Management Project
Topic: Inventory Accuracy
Product: Paint
Issue: The actual physical paint quantity does not match the ERP quantity
The process
Issue
600L
Painting Process https://www.youtube.com/watch?v=lUSnm8E4chI
Problems caused by inventory inaccuracy
Recommendations Form an paint Inventory improvement team
Brainstorm ideas to minimise paint thickness variations
Check and draft revise process diagram
Cycle count daily
Find root cause of any discrepancy
Use 5 why-diagram as a problem solving tool
When cycle count is correct for 10 days the project is successful
Control: Revisit project in 6 months to check is the process is still valid and inventory accuracy is still above 95%
Implementation Roadblocks At the middle stage of your operations career, you are often tasked with Improvement projects in tandem with your function
You can be faced with the following issues;◦ The project team members are not direct reports ◦ Team members are already busy with their core tasks◦ Other issues come up that are urgent and takes the focus away from the project◦ Some of the team members are temporary workers◦ The team come from different cultures
Ideas for motivating the team
?
Ideas for motivating the team CEO buy in
◦ Email sent to all staff members from CEO outlining the project, time frame and expected outcomes
Frequent reminders◦ Via email, meetings, visual displays
Wall of shame◦ Public announcement of team member who have not complete there obligations (is this an appropriate
tactic?)
Incentives◦ Team or individual prizes, bonuses etc.
Tips for your Ops Management project
Use this project as a learning ground for real life project work to practice◦ Leadership skills◦ Research skills◦ Try to spend as much time at the company that is allowed to collect relevant data and listen to the
employees experience◦ Report writing skills, especially using an executive summary as a “sales pitch” for your
idea/recommendations
Show genuine interest in the project and show the company your talent, it may lead to further opportunities
In conclusion
Operations management encompasses many facets of a business
How you manage people will be your biggest challenge as an Ops Manager
Take your Op management project seriously as it is a good almost real life learning and it could lead to future employment opportunities