The Role of the Project Manager Presented by - … by POeT Solvers Limited ! The Role of the Project Manager Presented by Dipo Tepede, PMP, SSBB, MBA PMtutor Empowering Excellence

Powered by POeT Solvers Limited

The Role of the Project Manager

Presented by

Dipo Tepede, PMP, SSBB, MBA

PM tutorEmpowering Excellence

This presentation is copyright © 2009 by POeT Solvers Limited. All rights reserved.

This presentation is protected by the Nigerian Copyright law and may not be reproduced,

distributed, transmitted, displayed, published or broadcast without the prior written permission

of POeT Solvers Limited. You may not alter or remove any trademark, copyright or other

notices.

PMP®, CAPM®, PMI®, PMBOK® Guide are registered marks of Project Management

Institute, Inc. Powered by POeT Solvers Limited

•  Be able to describe the traditional role of the PM

•  Be able to describe the emerging role of the PM

•  Name the project manager’s responsibilities on a project


At the end of this training, our goal is for you to:

Who is a Project Manager?


A PM is a person assigned by the performing organisation to achieve

the project objectives

His role is different to that of a functional or operations manager

PMs Skills and Responsibilities


Coordinates technically specialized professionals in order

to achieve a common goal

Should have a keen ability to identify and resolve sensitive

organisational and interpersonal issues

Whom does the PM report to?


A PM may report to a functional manager depending on the organisational structure

A PM responsible for enterprise-wide projects reports

to a portfolio or program manager

The PM can be likened to a movie director

•  Ensures that all actors are working together

•  Knows the capability of each actor

•  Envisions how all the individual roles must fit together to result in a movie

•  Is a leader, encouraging every team member to do the best possible job


Like a movie director, the PM:

PM vs. Functional Manager


PM can be considered as a general manager.

Someone who gets to

know more of the total operations of the company than many

of the other executive members

Skills required To be an effective PM, you should: •  Understand the script

•  Know the individual roles intimately

•  Know the capabilities & weaknesses of each actor/team member

•  Know when to start and stop a project and monitor every milestone

•  Be constantly aware of all the details


Characteristics of a PM


Knowledge What the PM knows about

Project Management

Performance

Personal

What the PM is able to accomplish

How the PM acts when performing the Project

Tasks of a PM


Plans, manage and allocate resources

Shape priorities

Coordinates stakeholders interactions

Keeps the project team focused

Manage & respond to stakeholders needs

Some PM responsibilities •  Coordinate and integrate ac-vi-es across mul-ple, func-onal lines.

•  Performs ac-vi-es necessary to:


Develop a project plan

Execute the plan

Make changes to the plan

PM authority


PM often has a lot of responsibility

PM often lacks ‘real’ authority

PM is forced to negotiate with upper-level & functional mgt. for control of company resources

PM manages relationship


Within the project team

Between the project team and senior management

Between the project team and the functional organisation

Between the project team and the customer’s organisation

Between internal and external stakeholders

Traditional role of PM

•  Manages a specific project and is expected to meet the approved project objectives,

including project scope, budget and schedule.

•  Leads the project and provides vision, direction and encouragement.

•  Ensures that the project is realistic, necessary and well defined.


Carry out the plan When?

How?


Once the project plan is approved by the top management

Monitoring and reporting on progress

Resolving problems as they arise

Controlling changes in the project plan

Managing the risk

Support staff •  In large projects, to help with numerous

responsibilities, the PM might have a full time staff of:

– Schedulers

– Project Coordinators

– Risk Managers

– and others

•  Whereas, in a small project, the PM might not have any support staff


Overall responsibility of the PM


Planning

Integrating

Controlling

Leading

Decision-making

Communicating

Building supportive climate for a project

Organising

Changing role of the PM


Traditional role

Emerging role

•  Manage client-vendor relationship • Uses waterfall method

•  Achieve workable results & customer satisaction • Uses iterative method

Additional skills of a PM


Creativity

Subject-matter expertise

Motivation

Leadership

Essential, because a PM has to help define and deliver a solution in terms of requirements, cost

and schedule

Change in PMs role Less focus on:

More focus on:


Managing people’s obligation in terms of compliance with processes &

procedures

Harnessing people’s creativity and then motivating and convincing them to

move in a particular direction

Key to project success


Be proactive!

Follow the plan!

Delegate to the team!

Raise issues & risks!

Share information with stakeholders!

Commit to an attitude of success!

Expect the same from team!

Today’s PM


Places the highest value on the knowedge and experience of all

team members

Is a facilitator who encourages participation to create a shared

vision

Documents

The Role of the Project Manager Presented by - … by POeT Solvers Limited ! The Role of the Project Manager Presented by Dipo Tepede, PMP, SSBB, MBA PMtutor Empowering Excellence