The Socorro Independent School District does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs, activities or employment. SISD adheres to all Title VI Regulations prohibiting discrimination, the Age Discrimination in

Employment Act of 1967, as amended, Section 504 of the Rehabilitation Act and the Americans with Disabilities Act.

Budget Workshop Agenda Friday, September 10, 2010

Introduction

Coding Basics

o Cheat Sheet

o Resource Guide

o Account Number Guide

o Object Code Guide

eFinancePlus+

o Printing a detail expenditure status report

o Printing an audit trail

o Has my BCR posted?

o Looking up balances

Navigating StaffNet

Questions & Answers and a few Do’s and Don’ts

How can we be of assistance to you

Raffle & Conclusion

1

Socorro Independent School District Quick Coding Reference

2010 - 2011

FUND - - - - SUB OBJECT - -199X 11 Instructional Svcs 11 Basic Ed. Svcs XX 000 All Campuses204X 12 Instructional Resources & 001 Socorro HS 21 Gifted & Talented Local Option 580 Aquatics 6112 Substitutes 6411 Employee Travel/Subsistence 211X Media Svcs (Library) 002 Montwood HS 22 Career & Technology See Reverse 595 Elementary Education 6118 Extra Duty Pay (i.e. Stipends, 6th period) 6412 Student Travel/Subsistence 212X 13 Curriculum Dev & 003 Keys Academy 23 Special Ed for list of 600 Infrastructure Services 6119 Professional Salaries 6413 Non - Employee Stipends213X Instructional Staff Dev 004 Americas HS 24 Accelerated Ed Socorro ISD 610 Instructional Technology 6121 Overtime - Support Personnel 6419 Non - Employee Travel/Subsistence 220X 21 Instructional Leadership 005 El Dorado HS 25 Bilingual Sub Objects 630 Information Services 6122 Substitutes, Support Personnel 6429 Insurance & Bonding Costs223X 23 School Leadership 007 Mission Early College HS 28 Disciplinary AEP (Keys) 640 Print Shop 6125 Part-Time Workers 6439 Election Costs224X 31 Guidance/Counseling 008 Eastlake HS 31 High School Allotment 650 Library Services 6129 Salaries / Wages for Support Personnel 6449 Depreciation Expense225X 32 Social Work Svcs 009 Options HS 30 School wide St Comp Ed 670 Community Ed. Svcs. 6131 Contract Buyouts 6492 Pmts to Fiscal Agents of Shared Svc Arrangements226X 33 Health Svcs 010 El Dorado 9th Grade Academy 91 Athletics 690 Bilingual/ESL Education 6132 TRS Supplemental Compensation 6493 Pmts to Member Districts of Shared Svc Arrangements240X 34 Student Transportation 99 Undistributed 695 Gifted & Talented 6139 Employee Allowances 6494 Transportation Expense (In-District)242X 35 Food Svcs 041 Socorro MS Advanced Academics 6141 Social Security/Medicare 6495 Dues244X 36 Co/Extra Curr Activities 042 Salvador Sanchez MS 710 Technology Services 6142 Group Health & Life Insurance 6499 Miscellaneous Operating Expense255X 41 General Administration 043 William D. Slider MS 750 Fine Arts 6143 Workers' Compensation261X 51 Maintenance/Operations 044 Capt. Walter E. Clarke MS 760 Board of Directors 6144 Teacher Retirement/TRS Care On-Behalf 262X 52 Security/Monitoring 045 Montwood MS 770 Integrated Pest Management 6145 Unemployment Compensation263X 53 Data Processing 046 Col. John O. Ensor MS 780 Public Relations 6146 Teacher Retirement/TRS Care272X 61 Community Svcs 047 Sun Ridge MS 790 State & Federal Programs 6149 Other Employee Benefits276X 71 Debt Service 048 Spec. Rafael Hernando MS 800 Secondary Education 279X 81 Facility Acq/Construction 810 Research & Evaluation 6211 Legal Services 6511 Bond Principal280X 99 Other Intergovernmental 101 Robert R. Rojas ES 815 Staff Development 6212 Audit Services 6512 Capital Lease Principal283X Charges 102 H. D. Hilley ES 825 Counseling/College & Career 6213 Tax Appraisal & Collection 6513 Long-Term Debt Principal284X 103 O'Shea Keleher ES 830 Special Education 6214 Lobbying Services 6519 Debt Principal285X 104 Campestre ES 845 TIPS 6219 Professional Services 6521 Interest on Bonds286X 105 Horizon Heights ES 850 Career & Technology Ed. 6221 Staff Tuition & Fees - Higher Education 6522 Capital Lease Interest381X 106 Vista Del Sol ES 860 Superintendent of Schools 6222 Student Tuition - Public Schools 6523 Interest on Debt394X 107 Hueco ES 880 Mail Room 6223 Student Tuition - Non-Public Schools 6524 Amortization of Bond & Other Debt Related Costs397X 109 Myrtle Cooper ES 890 Human Resources/Risk Mgmt 6224 Student Attendance Credits 6525 Amortization of Premium/Discount on Bond Issuance401X 110 Escontrias Early Childhood Ctr PK-1 900 Administrative Services 6229 Tuition & Transfer Payments 6529 Interest Expenditures/Expenses404X 111 Escontrias ES 2-5 910 Student Services 6239 Contracted Svcs - Regional ESC 6599 Other Debt Service Fees409X 112 Benito Martinez ES 915 Guidance & Counseling 6249 Contracted Maintenance & Repair 411X 113 Sierra Vista ES 920 Athletics 6255 Utilities - Water418X 114 Helen Ball ES 930 Financial Services 6256 Telephone/Fax/Telecommunications423X 115 Elfida P. Chavez ES 940 District Operations 6257 Utilities - Electricity425X 116 Jane A. Hambric PK-8 950 Warehouse 6258 Utilities - Gas/Other Fuels for Heating/Cooling426X 117 Ernesto Serna K-8 960 Purchasing 6259 Utilities - Other429X 118 Keys ES 970 Child Nutrition Services 6269 Rentals - Operating Leases 430X 119 Lujan-Chavez ES 980 Transportation 6291 Consulting Services599X 120 Desert Wind PK-8 990 Police Services 6299 Miscellaneous Contracted Services699X 121 Loma Verde ES 995 E-Rate713X 122 Bill Sybert PK-8 999 District-Wide Expenses 6311 Gasoline & Other Fuels, Fleet 6619 Land Purchase & Improvements714X 123 Paso Del Norte K-8 6319 Maintenance/Opr Supplies 6624 Fees - Construction/Improvements715X 124 John Drugan PK-8 6321 Textbooks 6629 Building Purchase/Construction/Improvements719X 125 Hurshel Antwine ES 6329 Reading Materials & Online Subscriptions 6631 Vehicles over $5k752X 126 Dr. Sue A. Shook ES 6339 Testing Materials 6635 Technology/Audio-Visual Equip/ Software over $5k753X 127 Sgt. Roberto Ituarte ES 6341 Food (Fund 240 / 6499 all others) 6639 Furniture/Equipment over $5k754X 128 Chester E. Jordan ES 6342 Non-Food 6641 Fleet Vehicles under $5k899X ORGANIZATION / LOCATION CODES FOR DEPARTMENTS 6343 Items for Sale (Fund 240) 6651 Capital Lease of Buildings

701 Superintendent of Schools 750 Financial Svcs, Purchasing 6344 USDA Donated Commodities (Fund 240) 6659 Capital Lease of Furniture/Equipment/SW702 Board Expenses and Human Resources 6349 Food Service Supplies (Fund 240)720 Administrative Svcs 999 All Others 6395 Technology/Audio-Visual Equip under $5k

Communication Svcs 6396 Furniture & Equipment under $5k6399 General Supplies

R e v i s e d 07 / 01 / 2010

ELEMENTARY SCHOOLS

6300 SUPPLIES & MATERIALS 6600 CAPITAL OUTLAY

HIGH SCHOOLS 6100 PAYROLL COSTS 6400 OTHER OPR EXPENSES

MIDDLE SCHOOLS

6200 CONTRACTED SERVICES 6500 DEBT SERVICE

FUNCTION ORGANIZATION/LOCATION CODE PROGRAM INTENT (PIC) DEPARTMENT EXPENDITURE OBJECT CODES

2

Socorro Independent School DistrictQuick Coding Reference

2010-2011

POC FundSub- Obj

Description

S. Olson 199 General Fund

H. Padilla 199 91 Rider 34 Sub- Obj

Description

R. Vargas 199 91 Comptroller's Tobacco Compliance 02 Football

B. Apodaca / H. Padilla

204 ESEA-Title IV Safe & Drug Free Schools & Communities 03 Golf - Boys

B. Apodaca / H. Martinez

211 ESEA-Title I, Part A 04 Golf - Girls

B. Apodaca / H. Martinez

211 ESEA Title I, Part D, subpart 2 05 Cheer

B. Apodaca / A. Hernandez

212 Title I, Part C, Migrant Education Program 06 Dance

R. Vargas 213 13 Even Start Family Literacy Program 12 Volleyball

R. Vargas 220 31 Adult Education Sec. 231 13 Softball

R. Vargas 220 41 Adult Education - English Literacy & Civics 231 22 Basketball - Girls

R. Vargas 220 44 Adult Education - State Leadership, Project Great 23 Baseball

R. Vargas 220 00 G.R. Adult Education 32 Basketball - Boys

R. Vargas 223 Temporary Assistance for Needy Families (FED) 33 Wrestling - Boys

H. Martinez 224 IDEA - B Formula 34 Wrestling - Girls

H. Martinez 225 IDEA - B Preschool 42 Track - Boys/Girls

H. Martinez 226 IDEA - B High Cost Risk Pool 43 Training

D. Devine 240 National School Breakfast & Lunch Program 52 Cross Country

H. Padilla 244 Carl D. Perkins Grant for Career & Tech Education 62 Tennis

R. Vargas 255 ESEA, Title II, Part A-Teacher & Principal Training & Recruiting 82 Soccer - Boys

A. Hernandez 261 Texas Reading First Initiative-GR K-3 83 Soccer - Girls

R. Vargas 262 ESEA-Title II, Part D Enhancing Education Through Technology 93 Swimming

A. Hernandez 263 Title III, Part A LEP

D. Martinez III 266 ARRA SFSF (State Fiscal Stabilization Funds)

H. Padilla 272 70 Medicaid Administration Claims (MAC) Distribution

D. Martinez III 279 Title II - Part D, Subpart 1 - Enhancing Education through TechnologySub- Obj

Description

D. Martinez III 280 Title X, Part C, - Education for the Homeless Children & Youth ARRA 00 General Fine Arts

H. Martinez 283 IDEA - Part B, Formula ARRA [Mrs. Susan Kelch, Director] 01 Band

H. Martinez 284 IDEA - Part B, Preschool ARRA [Mrs. Susan Kelch, Director] 02 Orchestra

R. Ledesma 284 Mobile Health Care Unit 03 Choir

D. Martinez III 285 ESEA, Title I, Part A - Improving Basic Programs ARRA 04 Mariachi

D. Martinez III 285 ESEA, Title I, Part D, Subpart 2 ARRA 05 Theatre

SISD has not applied for this

286 Title I SIP Academy Grant , ARRA 06 Drill/Dance

R. Ledesma 288 Elementary & Secondary School Counseling Demonstration Program 07 Flags

A. Hernandez 289 Summer School LEP 08 Guitar

R. Vargas 381 81 G.R. Adult Education 09 Art

R. Vargas 382 GR Temporary Assistance for Needy 10 Major Repair - Instruments

H. Padilla 394 Life Skills for Parents/Students 11 Speech

H. Martinez 397 Advanced Placements Incentives 14 Elementary Fine Arts Program

B. Apodaca / H. Martinez

401 Optional Extended Year Program 15 SHS Black Shirts

A. Hernandez 404 Student Success Initiative 16 Academic Decathlon

H. Padilla 409 TX Summer 9th grade Transition 25 MHS Emerald Shirts

R. Ledesma 409 Drop-Out Recovery Pilot Program Cycle 2 32 UIL - Academic

S. Olson 411 Technology Allotment 40 Printing

A. Hernandez 415 Pre-Kindergarten Early Start 45 AHS Media Techs

Pending 421 Master Reading Teacher 55 EDHS Media Techs

R. Ledesma 423 TX Fitness Now 75 Awards/Jackets

R. Ledesma 425 Beginning Teacher Induction & Mentoring ProgramSub- Obj

Other

D. Gutierrez 428 High School Allotment (HSA) 04 199X-23-XXX-99-04-000 6139 Cell Phone Stipend

H. Martinez 429 Read to Succeed License Plate Program 07 199X-52-XXX-99-07-000 Campus Monitor

R. Ledesma 460 TX HS Project - CFTX 12 199X-11-XXX-11-12-000 Catch Grant

A. Aguirre 599 Debt Service Funds 66 199X-11-XXX-XX-66-000 6th Period

A. Aguirre 699 Capital Projects Funds 08 199X-11-XXX-21-08-000 GT Stipend

K. Edens 713 Enterprise Fund 23 199X-11-XXX-25-23-000 Bilingual Stipend

R. Vargas 714 Community Education 39 199X-11-XXX-30-39-000 ES & MS Intersession

R. Vargas 715 Community Svcs 45 199X-11-XXX-30-45-000 HS Intersession

H. Padilla 719 Aquatics

R. Vargas 752 Print Shop

R. Vargas 753 Workers' Compensation 11 / PIC 11 / Sub Obj 13 / 6112 Substitute for Staff Development

R. Vargas 754 Health Care 12-6119 Substitute Librarian

31-6119 Substitute Counselor

33-6119 Substitute Nurse

FUNCT. 13/ PIC. 99-6411 - Teachers, Speech Therapists, Librarians

FUNCT. 23/ PIC 99-6411 - Principals, Assistant Principals, Campus Secretaries

FUNCT. 31/ PIC 99-6411 - Counselor

FUNCT. 33/ PIC 99-6411 - Nurse

R e v i s e d 0 4 / 1 6 / 2 0 1 0 FUNCT. 36/ PIC 91-6411 - Coaches

STAFF DEVELOPMENT

Athletics

199X-36-XXX-91-SO-XXX

SUBSTITUTES

Unusual Stuff

Fine Arts

199X-11-XXX-11-SO-750

199X-36-XXX-99-SO-750

3

9/9/2010 10:15 AM

Campus Name: Code: Type Location Code Here

Fund 411

Account CodeGifted & Special Bilingual

Intersession/After School/ES & MS Use:

30.39Staff

DevelopmentMaintenance Operations Technology

Function Object/ Talented Education Education HS use PIC 30.45 Funct 13 with 6319.00 & 6319.01 Funct. 11/PIC 11- Sub-Obj. PIC 21 PIC 23.02 PIC 25 (PIC 28 for KEYS) PIC 99 ONLY Funct 51 Funct. 13/PIC 99

INSTRUCTION - Function 11

11 - 6112 Substitutes *see note below N/A N/A N/A

11.XXX.11.13 6112 Staff Development Substitutes N/A N/A N/A N/A N/A N/A N/A

11 - 6118 Extra Duty Pay N/A Required Required N/A N/A

11 - 6119 Professional Salaries N/A N/A N/A N/A

11 - 6121 Extra Duty Pay - Para N/A N/A N/A

11 - 6125 Part-time Workers Tutors, Aides N/A N/A N/A

11 - 6129 Support Salaries N/A N/A N/A

11 - 6219 Other Professional Svcs N/A N/A N/A

11 - 6221 Tuition - Higher Ed N/A N/A N/A

11 - 6239 ESC Contracted Svcs N/A N/A N/A

11 - 6249 Maintenance & Repair N/A N/A N/A

11 - 6269 Rentals - Operating Leases Teacher Copier N/A N/A N/A

11 - 6299 Miscellaneous Contracted Svcs N/A N/A N/A

11 - 6329 Reading Materials & Online Subscriptions N/A N/A N/A

11 - 6339 Testing Materials N/A N/A N/A

11 - 6395 Technology/ Audio-Visual Equipment Under $5K N/A N/A N/A

11 - 6396 Furniture & Equipment Under $5K N/A N/A N/A

11 - 6399 General Supplies (PIC 11) N/A N/A N/A N/A N/A

11 - 6399.99 General Supplies (PICs 23 & 25 ONLY) N/A N/A N/A N/A N/A N/A

11 - 6412 Travel - Student N/A Local Trvl ONLY Local Trvl ONLY Local Trvl ONLY N/A N/A

11 - 6494 Transportation N/A N/A N/A

11 - 6499 Miscellaneous Operating Expense N/A No Catering No Catering No Catering No Catering N/A N/A No Catering

11 - 6635 Technology/ Audio-Visual Equipment Over $5K N/A N/A N/A

11 - 6639 Furniture/Equipment Over $5K N/A N/A N/A

* Only place budget amount here for substitutes required to cover teachers that participate in occasional grade level meetings or to conduct testing. The District will cover the cost of substitutes for teachers that call in a sick, jury duty, or personal day.

Subtotal - Function 11 - N/A - - - - - - -

Socorro Independent School DistrictBudget Planning Form

2010-2011 Budget

Fund 199

Type Campus Name Here

Description

PIC 11 PIC 99

INSTRUCTION - Function 11

Basic Allotment

4

 

 

                            2010‐2011 Substitute Guidelines                            Effective Date September 1, 2010 

 

 

DISTRICT RESPONSIBILITY 

The district will cover the cost of: 

Substitutes for teacher(s)* that call in a sick, jury duty, or personal day 

o Timesheet Coding:  199X.11.XXX.11.00.999 6112 

Long‐Term substitutes for teacher(s)* that are on leave (refer to the Substitute Teacher Handbook 

for definition of long‐term sub assignment). 

o Timesheet Coding:  199X.11.XXX.11.00.890 6112 

Note:  The basic allotment for each campus was reduced by $45 per student to cover the cost of campus substitutes 

 THE DISTRICT WILL NOT PAY FOR A SUBSTITUTE TO WORK IN THE OFFICE 

 

 CAMPUS RESPONSIBILITY 

The campus or respective department is responsible for budgeting: 

Staff/Curriculum Development Substitutes 

o Timesheet Coding:  199X.11.XXX.XX.13.000 6112; where XX = Appropriate Program Intent 

Code (i.e. 21 Gifted & Talented; 22 Career Tech Ed; 23 Special Ed, 25 Bilingual Ed, 28 Keys 

Academy‐DAEP) 

o Timesheet Coding:  XXXX.11.XXX.XX.XX.000 6112; where XXXX = Appropriate Fund Code  

(i.e. 211X Title I, etc.) 

Substitutes required for teachers to participate in occasional grade level meetings or conduct testing 

o Timesheet Coding:  199X.11.XXX.11.00.000 6112 

Athletic Substitutes (budgeted by athletics department) 

o Timesheet Coding:  199X.36.XXX.91.00.000 6112 

A Temporary Instructional Aide should be budgeted/hired if your campus needs someone on a more 

“regular basis”  

o Timesheet Coding:  XXXX.11.XXX.XX.00.000 6125 

PLEASE SHARE THIS INFORMATION WITH YOUR STAFF 

5

Account Number Guide 

ATHLETIC MISC 

Transportation (Yellow Bus) 

1991‐36‐XXX‐91‐00‐999‐6494  

EMT vs. Nurse (Note: Budget is provided in 36‐6299.  If your nurse is providing this 

service, you must execute a budget change request to pay out of 36‐6118) 

1991‐36‐XXX‐91‐00‐000‐6299   EMT 1991‐36‐XXX‐91‐00‐000‐6118   Nurse  

Athletic Custodian (Middle and PK‐8 Schools Only) 

1991‐51‐XXX‐99‐91‐000‐6121  

CONTRACTED SERVICES 

6219 Professional Services 

1991‐XX‐XXX‐XX‐00‐000‐6219  

6249 Contracted Maintenance and Repair 

(Use this object code if you own a Rizzo, and you have a maintenance contract) 

1991‐XX‐XXX‐XX‐00‐000‐6249  

6269 Rentals –Operating Leases 

(Use this object code if you lease or rent a Rizzo, Copy Machine, Fax Machine, etc.) 

1991‐XX‐XXX‐XX‐00‐000‐6269  

6291 Consulting Services 

1991‐XX‐XXX‐XX‐00‐000‐6291  

6299 Miscellaneous Contracted Services 

1991‐XX‐XXX‐XX‐00‐000‐6299  

MATERIALS AND SUPPLIES, INSTRUCTIONAL (*Must be supplemental) 

Basic 

1991‐11‐XXX‐11‐XX‐000‐6399  

*GT  

1991‐11‐XXX‐21‐00‐000‐6399  

*Sp Ed  

1991‐11‐XXX‐23‐99‐000‐6399 

6

 

*Bilingual  

1991‐11‐XXX‐25‐99‐000‐6399  

*Title I  

2111‐11‐XXX‐24‐00‐000‐6399  

6329 Reading Materials & Online Subscriptions 

1991‐11‐XXX‐11‐00‐000‐6329  

6395 Technology/Audio Visual Equipment 

1991‐11‐XXX‐11‐11‐000‐6395  

6396 Furniture and Equipment under $5k 

1991‐11‐XXX‐11‐00‐000‐6396  

MATERIALS AND SUPPLIES, OTHER 

6319.00 Building Maintenance Supplies (See attached list) 

1991‐51‐XXX‐99‐00‐000‐6319  

6319.01 Custodial Supplies (See attached list) 

1991‐51‐XXX‐99‐01‐000‐6319  

6329 Reading Materials & Online Subscriptions 

1991‐XX‐XXX‐XX‐00‐000‐6329  

OTHER OPERATING EXPENSES 

6495 Dues 

1991‐XX‐XXX‐XX‐00‐000‐6495  

6499 Miscellaneous Operating Expense 

1991‐XX‐XXX‐XX‐00‐000‐6494  

 

 

 

 

 

 

7

PAYROLL 

Extra‐Duty Pay 

1991‐XX‐XXX‐XX‐00‐000‐6118  

Overtime 

1991‐XX‐XXX‐XX‐00‐000‐6121  

Part‐Time Workers 

1991‐XX‐XXX‐XX‐00‐000‐6125  

Temporary Instructional Aides  

XXX1‐11‐XXX‐XX‐00‐000‐6125  

Cell Phone Stipend  

1991‐23‐XXX‐99‐04‐000‐6139  

SUBSTITUTES 

Sick or Personal Day (District Funded) 

1991‐11‐XXX‐11‐00‐999‐6112  

Staff Development 

XXXX‐11‐XXX‐XX‐13‐000‐6112  Note : Where XX = Appropriate Program Intent Code (i.e. 21 Gifted & Talented; 22 Career Tech Ed; 23 Special Ed, 25 Bilingual Ed, 28 Keys Academy‐DAEP)  Note: where XXXX = Appropriate Fund Code (i.e. 1991 General Fund, 2111 Title I, etc.) 

 

Long Term (District Funded) 

1991‐11‐XXX‐11‐00‐890‐6112  

Grade Level Meetings or Conducting Tests (Campus Funded) 

1991‐11‐XXX‐11‐00‐000‐6112  

Substitutes for Support Personnel (Campus Funded) 

1991‐XX‐XXX‐99‐00‐000‐6122  

 

 

 

8

TRAVEL (includes local workshops) 

Campus Administrator 

1991‐23‐XXX‐99‐00‐000‐6411  

Coach (Staff Development) 

1991‐13‐XXX‐99‐00‐000‐6411  

Coach (Athletic Event) 

1991‐36‐XXX‐91‐00‐000‐6411  

 

9

Socorro ISD's Object Code GuideUpdated 04/13/10

6329 ‐ Reading Materials Adriana 7.0112, Edna 7.0116, & Karen 7.0107

library books ‐ under $5k

magazine subscriptions ‐ electronic/online

magazine subscriptions ‐ print

media ‐ under $5k

newspaper subscriptions for classrooms, office or libraries

newspaper subscriptions for classrooms, office or libraries ‐ electronic/online

online publications

reading materials placed in a classroom or office  that are not cataloged and controlled by the library

reference books

online reading materials

6396 ‐ Furniture & Equipment under $5kbookcases Adriana 7.0112, Edna 7.0116, & Karen 7.0107

h ichairs

cubicle walls

desks

instruments ‐ musical, for band, etc.

tables

furniture (filing cabinets, desks, chairs, etc.)

filing cabinets

10

Socorro ISD's Object Code GuideUpdated 04/13/10

6399 ‐ General Supplies Adriana 7.0112, Edna 7.0116, & Karen 7.0107

aerosol Air Freshener  (for office) pencils, pens, markers, highlighters

anti‐bacterial wipes (for office, teachers, librarians, etc.) postage

art supplies radios for Custodian should be coded to 6319

calculator, Business/Office (Adding Machines)

calendars

CDs, CD holders, memory sticks (flash drives) speakers (computers), replacements

clocks typewriters

coffee pot uniforms for employees, transportation and custodians

Consumable teaching and office items voice recorders

flags wastebaskets for offices, libraries, classrooms, etc.

keyboard, replacements workbooks

label makers

medical supplies for nurse

memberships to websites

mouse pads

mouse, replacements

paper, notepads, etc.

site licenses Adriana 7.0112, Edna 7.0116, & Karen 7.0107

6395 ‐ Technology/Audio‐Visual Equip under $5kactiSlates for Interactive White Board (IWB) PBX equipment

tiV t f I t ti Whit B d (IWB) i t ( ll t )

radios, portable (AKA: Walkie‐Talkie, VHF/UHF Radios) 

for Administrators

actiVotes for Interactive White Board (IWB) printers (all types)

audio amplifiers projectors ‐  data

audio equalizers projectors ‐  overhead

audio mixers radios‐‐music, portable (AKA "boom box")

calculators‐‐graphic scan converters

cameras‐digital, video, document, etc. (any type) scanners

CD burners shredders (commercial‐grade)

CD players software

computers

docking stations (both laptops & dig. cameras)

fax machines speakers ‐ surround sound

hard drives ‐ external Special Ed speech tablets

Ignite COWs (computers on wheels) 8th grade science switches

interactive white boards (IWBs) TVs

iPods video converters

label printers video mixers

laptops video presenters

microphones ‐ wireless, etc. Use 6399 for the replacements of the following:

monitors  mouse

palm pilots  keyboard

 speakers

speakers (exclude standard computer replacement 

speakers)

11

Socorro ISD's Object Code GuideUpdated 04/13/10

6499 ‐ Miscellaneous Operating Expenseawards, certificates, trophies food/refreshments for school‐related meetings

bid notices graduation expenses

fees ‐  extended warranty fees (for equipment) movies ‐ access to instructional movies

fees ‐ athletic tournament fees newspaper advertisements, etc.

fees ‐ membership fees (ex., to Sam's Club) notary bond fee

fees ‐ tournaments (debates, speech theatre, etc.) snacks for students during TAKS

fees ‐ TX IB school Program membership water ‐ bottled (ex. Sierra Springs)

coffee

6495 ‐ Dues Jesse 7.0110, Priscilla 7.0113, David G. 7.0012, Susan, 7.0111

dues paid to clubs, committees, or other organizations

6219 ‐ Professional Services Jesse 7.0110, Priscilla 7.0113, David G. 7.0012, Susan, 7.0111

athletic officials who are licensed & registered with state

professionals who are licensed & registered with state (ex., doctors for physicals)

6249 ‐ Contracted Maintenance & Repairf h

examples:  TASA, TASP, TASB, Lions Club, Rotary Club, local chambers of commerce, TX Assoc. of Federally Impacted 

Schools, & other organizations

maintenance & repair for copy machines

maintenance contract on fax machines

6256 ‐ Telephone/Fax/Telecommunications

internet service

telephone svc

WAN/LAN

6269 ‐ Miscellaneous Contracted Servicescopy machines

6291 ‐ Consulting ServicesConsulting services refer to the practice of helping districts to improve performance through analysis

of existing problems and development of future plans.  Consulting may involve the identification and 

cross‐fertilizations of best practices, analytical techniques, change management and coaching skills,

technology implementations, strategy development, or operational improvement.

6299 ‐ Miscellaneous Contracted Servicestemporary employees (ex. T&T Staff)

video streaming services

12

Hugo Padilla, 7.0105

Socorro ISD's Object Code GuideUpdated 04/09/10

Function 51 ‐ Maintenance/Operations6319.00 Building Maint. Supplies 6319.01 Custodial Supplies

Aerosol Air Freshener  (used by custodians)

Anti‐bacterial wipes (used by custodians)

Awnings  Bleach, Liquid 

Boards, Bulletin  Bowl Blocks 

Boards, Bulletin (Glass Enclosed)  Brooms 

Cabinetry, Custom (not covered by Maint Dept)  Caution Tape 

Carpentry, Custom (not covered by Maint Dept)  Cleaner Powder 

Carts AV  Disinfectant 

Carts, Utility  Dust Pan 

Ceiling Tile  Feather Dusters 

Chairs Outdoor/Indoor  Floor Stripper 

Clocks  Floor Wax 

Dispenser, Sanitary Napkins  Furniture Polish 

Doorplates, Room  Graffiti Remover 

Fencing, Custom (not covered by Maint Dept)  Hand Soap 

First Aide Supplies (Custodian Area)  Hardware, Misc 

Flag Holder or Poles  Laundry Soap (non‐athletic) 

Folding Tables  Leather Gloves 

Gym Floor Logos  Minor Rpr Materials 

Hand Trucks/Dolly  Mops/Mop Handles 

Hardware, Misc  Paper Towels 

Inside/Outside Mats  Plastic Bottles 

Ladders  Plastic Can Liners 

Landscaping, Custom (Maint Dept Apprvl Required)  Putty Knives 

Light Bulbs  Razor Blades 

Marquee Rpr/Marquee Supplies  Rubber Gloves 

Paint  Sanitary Napkins 

Paint Accessories  Scrapers 

Paper Towel Dispensers  Scrubbing Pads 

Patio Furniture  Scrubbing Tools 

Signage for rooms  Sponges 

Step Ladders  Toilet Cleaner 

Tables Outdoor/Indoor  Toilet Paper 

Tool Kits  Toilet Plungers 

Traffic Cones  Tote, Custodial Supply 

Trash Cans/Outdoor or Indoor ‐ Replacement  Urinal Screens 

Tree/Shrubs (Maint Dept Approval Required)  Wax Pads 

Trophy Case  WD‐40 

Walkie‐Talkie,VHF/UHF Radios (for custodian)  Window Cleaner 

Wet Floor Signs  Window Squeegee 

NON‐ALLOWABLE Microwaves Refrigerators 

Addl Maint Equipment Requested by Campus (other     than 

what is supplied by Operations Dept) 

13

Budget Change Request (BCR) Procedures The District has elected to adopt the operating budget at the fund and function level. As a result, transfers within a function do not require board approval.  Example of a budget transfer by function which can be posted within a week:  

Funct. 

199X  11  XXX  11 00  000  6121  

(1,000.00)

199X  11  XXX  11 01  000  6399  

500.00 

199X  11  XXX  11 02  000  6499  

500.00   Example of a budget amendment that crosses functions, and requires board approval:  

Funct. 

199X  23  XXX  99 00  000  6395  

(1,000.00)

199X  12  XXX  99 00  000  6399  

500.00 

199X  51  XXX  99 01  000  6319  

500.00   Example of a Budget Change Request (BCR) that crosses program intent codes which is not allowed:  

Program Intent 

199X  11  XXX  25  99  000 6399  

(1,000.00)

199X  11  XXX  11  00  000 6399  

1,000.00   Example of a Budget Change Request (BCR) that crosses fund codes which is not allowed:   

Fund 

199X  11  XXX  11  00  000 6399  

(1,000.00)

411X  11  XXX  11  00  000 6399  

1,000.00   Submit all budget change request forms to the respective accountant (refer to Financial Services Contact List). Separate your BCRs by type: 1. Transfers by function that do not require board approval 2. Amendments that cross functions that require board approval Separating your BCR in this manner will expedite your request.

Coming Soon!! Online Budget Change Requests

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Socorro ISDFinancial Services

Contact List

FUND PIC CONTACT EXTENSION DESCRIPTION199 11 Jesse, Priscilla, David G & Susan 70110/70113/70012/70111 General Fund199 21 Jesse, Priscilla, David G & Susan 70110/70113/70012/70111 General Fund199 22 Jesse, Priscilla, David G & Susan 70110/70113/70012/70111 General Fund199 23 Jesse, Priscilla, David G & Susan 70110/70113/70012/70111 General Fund199 24/28/30 David G, Jesse, Priscilla & Susan 70012/70110/70113/70111 General Fund199 25 Jesse, Priscilla, David G & Susan 70110/70113/70012/70111 General Fund199 31 David G, Jesse, Priscilla & Susan 70012/70110/70113/70111 General Fund199 91 Jesse, Priscilla, David G & Susan 70110/70113/70012/70111 General Fund199 99 Jesse, Priscilla, David G & Susan 70110/70113/70012/70111 General Fund204 Bea Apodaca / Hugo Padilla 71607/70105 ESEA-Title IV, Safe & Drug Free Schools & Communities211 Bea Apodaca / Herb Martinez 71607/70109 ESEA-Title, I Part A & Part D - Subpart 2212 Bea Apodaca / Angel Hernandez 71607/70106 Title I, Part C, Migrant Education Program213 Rene Vargas 70103 Even Start Family Literacy Program220 Rene Vargas 70103 Adult Education Sec. 231/Eng Lit & Civics/Proj Great/G.R. Adult Ed223 Rene Vargas 70103 Temporary Assistance for Needy Families (FED)224 Herb Martinez 70109 IDEA - B Formula225 Herb Martinez 70109 IDEA - B Preschool226 Herb Martinez 70109 IDEA - B High Cost Risk Pool240 Gilbert Melendez 70703 National School Breakfast & Lunch Program244 Hugo Padilla 70105 Carl D. Perkins Grant for Career & Tech Education255 Rene Vargas 70103 ESEA, Title II, Part A-Teacher & Principal Training & Recruiting 261 Angel Hernandez 70106 Texas Reading First Initiative - GR K-3262 Rene Vargas 70103 ESEA-Title II, Part D Enhancing Education through Technology263 Angel Hernandez 70106 Title III, Part A LEP266 David Martinez III 71611 ARRA SFSF (State Fiscal Stabilization Funds)272 Hugo Padilla 70105 Medicaid Administration Claims (MAC) Distribution279 David Martinez III 71611 Title II - Part D, Subpart 1 - Enhancing Education through Technology283 Herb Martinez 70109 IDEA - Part B, Formula - ARRA284 Herb Martinez 70109 IDEA - Part B, Preschool - ARRA285 David Martinez III 71611 ESEA, Title I, Part A - Improving Basic Programs - ARRA288 Rosemary Ledesma 70102 Elementary & Secondary School Counseling Demonstration Program289 Angel Hernandez 70106 Summer School LEP381 Rene Vargas 70103 G.R. Adult Education382 Rene Vargas 70103 G.R. Temporary Assistance for Needy394 Hugo Padilla 70105 Life Skills for Parents/Students397 Herb Martinez 70109 Advanced Placement Incentives401 Bea Apodaca / Herb Martinez 71607/70109 Optional Extended Year Program404 Angel Hernandez 70106 Student Success Initiative409 Rosemary Ledesma 70102 Drop Out Recovery Program411 Jesse, Priscilla, David G & Susan 70110/70113/70012/70111 Technology Allotment415 Angel Hernandez 70106 Pre-Kindergarten Early Start423 Rosemary Ledesma 70102 TX Fitness Now425 Rosemary Ledesma 70102 Teacher Induction & Mentoring Program428 David Gutierrez 70012 High School Allotment (HSA)429 Herb Martinez 70109 Read to Succeed License Plate Program460 Rosemary Ledesma 70102 TX HS Project - CFTX599 Ad i A i 70112 D bt S i F d599 Adriana Aguirre 70112 Debt Service Funds69X Adriana Aguirre 70112 Capital Project Funds713 Karen Edens 70107 Enterprise Funds714 Rene Vargas 70103 Community Education715 Rene Vargas 70103 Community Services719 Hugo Padilla 70105 Aquatics752 Rene Vargas 70103 Print Shop753 Rene Vargas 70103 Workers' Compensation754 Rene Vargas 70103 Health Care

FUND OBJECT CONTACT EXTENSIONALL 6411, 6412 & 6494 Angel Hernandez 70106ALL 6319 Hugo Padilla 70105ALL 62XX Jesse, Priscilla, David G & Susan 70110/70113/70012/70111ALL 63XX, except 6319 Adriana, Edna, Karen 70112/70116/70107

ALL64XX, except 6411,

6412 & 6494 Jesse, Priscilla, David G & Susan 70110/70113/70012/70111

ALL 65XX Adriana Aguirre 70112ALL 66XX Adriana, Edna, Karen 70112/70116/70107

CONTACT FUNCTION EXTENSION FAX NUMBERAguirre, Adriana Fixed Assets 70112 851-7435Apodaca, Bea State & Federal Programs 71607 851-7757Armas, Jesus Budget 70110 851-7752Edens, Karen Activity Accounting 70107 851-7943Garcia, Edna Fixed Assets 70116 851-7932Gutierrez, David Budget 70012 851-7218Hernandez, Angel Grants 70106 851-7911Ledesma, Rosemary Grants 70102 851-7940Martinez III, David State & Federal Programs 71611 851-7118Martinez, Herb Grants 70109 851-7941Melendez, Gilbert Child Nutrition Svcs 70703 851-7942Nava, Priscilla Budget 70113 851-7917Olson, Susan Budget 70111 851-7944Padilla, Hugo Grants 70105 851-7748Reza, Tony CFO 70101 851-7883Vargas, Rene Accounting 70103 851-7948

OBJECT CODE GUIDANCE - CONTACT LIST

ACCOUNTING CONTACTS

15

(For Budget & Grant Accountant Use Only)

Financial Svcs. Control No.:

SISD 2010-2011 (Sept. 1 - June 30) BCR - Budget Change Request

□ AMENDMENT □ TRANSFER * BCR #* Assign a number above for referencing purposes

Campus or Department Name: Date Issued:

For Budget & Grant Accountant Use Only

Object Increase or Unencumbered

Account Number Code Description (Decrease) Budgeted Available

i.e. 199x-11-xxx-11-xx-000 6399 Instructional Supplies to Budget Appropriation Balance

Reviewed by:

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

0.00

Prepared by & Extension (7.xxxx): Date:

Approval: Date:

Approval: Date:

Total (should be 0.00/zero):

Justification: To reallocate funds to areas of need.

16

How to Print a Detail Expenditure Status Report

Double click on Detail Expenditure Status Report You'll get the screen shown below.

Before typing in the Report Critieria section: •select Actions •select SortSort in the order shown in the next screen

17

How to Print a Detail Expenditure Status Report

• select OK after you've entered your sort order in this screen

Enter:

Fund #, Location #, and Department #

In Report Criteria

After entering information in the Report Criteria section,

you

may want to select the"Favorite" icon to keep this

screen as your one of your favorites.

*** The "Favorite" icon will not be accessible if your

cursor is in the Additional Criteria section.***

After selecting "Favorite", select "Refresh" as the final step to

add to your favorites.

18

Your report will show as a PDF document and sometimes it doesn't show up as an active screen.

You'll have to look for it.

19

How to find out if your transfer request was posted

On your FAVORITES list, click on Expenditure Budgets (If you don't have this on the list, see 

the instructions below.)

To Access Expenditure Budgets, Click

on:1. Applications

2. Fund Accounting3. Budget Ledgers

4. Expenditure Ledger

On your FAVORITES list, click on Expenditure Budgets (If you don't have this on the list, see 

the instructions below.)

20

Tab to ACCOUNT NUMBER

Tab to ACCOUNT NUMBER

Type your 16‐digit account number here and enter or 

select "OK".

21

The object codes linked to the 16‐digit account number will show.  Find the one you are researching.

The object codes linked to the 16‐digit account number will show.  Find the one you are researching.

Highlight the object code and enter, or select OK.

22

This is the next screen.  Select Ok, or enter.  We don't specify the period here, since we want to see all of the 

periods.

This is the next screen.  Select Ok, or enter.  We don't specify the period here, since we want to see all of the 

periods.

If your transfer is posted, the amount will show in the Budget column with the date it was 

posted.  [Scroll down and look for the date you expected the transfer to be posted.]

23

How to look up balances ( like in Displays and Queries )

To look up one account, type:ACCOUNT NUMBER (acct. string) [tab]ACCOUNT (Object Code)select OK or Find

To look up several accounts and several object codes, enter your criteria here.

At the very least, enter the Fund and the Location code (your campus no.)

Select Expenditure Ledger

Before selecting your criteria on the screen shown below, select the "Favorite" iconselect "back"select "Refresh"

Choose ONE of these methods of entering criteria.

24

Staff Net Navigation

Click on Staff Net Here

Use the same name & Password you use when you log into your computer.

Click on Staff Net Here

Use the same name & Password you use when you log into your computer.

Click

on

Depart

ments

25