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The Standardised Data Set (SDS) Project
Julie OlarenshawDirector SDS Project
Australian Customs Service
Presentation Outline
• Project Background & Progress
• Data Harmonisation
• Industry Involvement
• SDS / Single Window Options
• Integrated Risk Assessment
Project Background
• At present there is no whole of government approach to the collection of international trade data in Australia
• 2004 Maritime Security Review proposal
• Whole of Government Project endorsed by Government in August 2004
• Submission by 31 October 2005
Project Deliverables
• Australian Standardised Data Set– For international trade which has been
developed in conjunction with relevant government agencies
• Single Window – An options paper exploring possible Single
Window solutions for international trade building on the Australian SDS
Project Governance
ExecutiveSenior User
Enterprise Architecture
Customs Director IT Architecture
Project AssuranceProject
ManagementIMPC Project Management Consultant
Australian SDSCustoms Director Data Management
Business CaseCustoms Director
Information Standards and Harmonisation
Implementation of Election Decisions
Customs Internal Audit
Customs’ IMPCPeter Naylor
(sponsor)
IDC:ABS,Customs,DoFA AQIS, Defence, DFAT, DIMIA, DoTRS, PM&C
Project Board
Project ManagerProject DirectorJulie OlarenshawPM - Peter King
Team ManagerTeam: 1
Lindy Leavold
Team ManagerTeam: 2
Manda Tomicic
Ensure the project is undertaken within the guidance and
direction of Customs, PM&C and DOFA requirements.
Ensure the SDS and Single Windows Options are feasible
and address all pertinent issues
The project Board may not meet as a total entity and prime
responsibility is that of the IMPC
SDS Program of Work
Compile Business Case Socialise Business Case
Prepare SubmissionCompile Business Case Socialise
Business CasePrepare
Submission
Individual Agency Data Analysis Build & Harmonise the Australian SDSSeal The
Australian SDS
Standardised Data Set
Individual Agency Data Analysis Build & Harmonise the Australian SDSSeal The
Australian SDS
Individual Agency Data Analysis Build & Harmonise the Australian SDSSeal The
Australian SDS
Standardised Data Set
Develop Architecture Options
Cost Benefits Analysis
Integrated Risk Assessment Options
Governance Options
Delivery Options
Single Window Business CaseDevelop Architecture Options
Cost Benefits Analysis
Integrated Risk Assessment Options
Governance Options
Delivery OptionsDevelop Architecture Options
Cost Benefits Analysis
Integrated Risk Assessment Options
Governance Options
Delivery Options
Single Window Business CaseProject
Initiation
Methodology Development
(Pilot)
Agency & Industry
Engagement
Project Initiation
Methodology Development
(Pilot)
Agency & Industry
Engagement
Feb 05 Mar 05 Apr 05 May 05 Jun 05 Jul 05 Aug 05 Sep 05 Oct 05Jan 05 Feb 05 Mar 05 Apr 05 May 05 Jun 05 Jul 05 Aug 05 Sep 05 Oct 05Jan 05
Product Flow
Project ProgressProject Plan and Governance Framework acceptedContact made with 57 Government AgenciesInterdepartmental Committee (IDC) establishedStandardised Data Set methodology formulatedData collection completed via questionnaireData matching to WCO Data Model Agency & Industry Workshops conducted International experienceLegal advice commissionedCost / Benefit analysis commencedWebsite established www.customs.gov.au
The Australian SDS
• A set of data based on an internationally endorsed benchmark (WCO Model) for the submission of:
– Import, export and transit international trade data
– Cargo, conveyances and crew.
Data Harmonisation Methodology
• Standardised Data Set methodology completed and scheduled
• Methodology overview – 41 Agencies– Questionnaire distributed & returned by agencies– Responses accepted & validated – Match agency data elements to WCO Data Model– Match remaining data elements to UNTDED– Develop Use Case Diagrams– Construct Australian SDS– Agency Signoff Process
• All processes fully tracked and auditable
Use Case Representation for
Each Agency
Data Analysis Progress
• 41 Government Agencies– 7,649 data elements collected– 275 paper forms– Electronic screens (uncounted)– Reduced to 3993 with the elimination of
“same as” elements within agencies– Harmonised to <1000 prior to agency review
Industry Engagement
• Industry requirements for a Single Window and Standardised Data Set
• Impact assessment of the Single Window options
• This will include the pros and cons of each option• Likely impact on Small to Medium Enterprises
(SMEs)
• Review of the public aspects of the Single Windows Options Paper
• Including formal statements as to the degree to which industry supports the business case.
Industry Peak Bodies
• Customs Brokers and Forwarders Council of Australia (CBFCA)
• Federal Chamber of Automotive Industries (FCAI)• Australian Federation of International Forwarders (AFIF)• Conference of Asia Pacific Express Carriers (CAPEC)• Association of Australian Port and Marine Authorities
(AAPMA)• Australian Air Transport Association (AATA)• Australian Exporters and Importers Association (AEIA)• Sydney Airport• Melbourne Ports Corporation
Industry Outcomes
• Industry view of a Domestic Single Window– A paperless environment would reduce document
storage requirements– Reduction in duplication of reporting– Concerned regarding the costs of moving to a new
system
• Benefits from an International Approach– Ability to utilise international data from source for
Australian requirements– Maximises supply chain security and data integrity– Crew reporting standardised at the international level
SDS / Single Window Options
Single Window Offers
• Single point of submission for information
• Transmitted to appropriate authorities
• Ability to reuse data – submit once use many times
• Single point of response
• Data standardisation
• Combined online transactional status
• Online report capability
Benefits of a SW
• Benefits for Government– Supply chain security increased– More effective and efficient deployment of resources– Correct revenue yields– Improved trader compliance– Increased accuracy of trade figures
• Benefits for Industry– Reduced cost of compliance– Faster clearance and release– Predictable application and explanation of rules– Effective and efficient deployment of resources
Australian Single Window Business Context
Goods
InvoiceCharges Pays
Sent Received
Carrier
Australian Exporter(Supplier/ Agent)
Australian Importer(Customer/ Agent)
Export Import
Conveyance
Forwarder
Single Window Domain
Compliance Functions(For clearance of Conveyance, release of
goods and collection of duties)
CargoReport
GoodsDeclaration
GoodsDeclaration
Releases
Communicates
Permit/Licence/
Certificate
Permit/Licence/
Certificate
ConveyanceReportClearance
Statistics
Approval Functions(Permissions required in order to conduct
International Trade)
SDS / Single Window
– the SDS option explores the impact of introducing the SDS into the current environment without the implementation of a Single Window system.
– which is effectively a whole of government information collection system for trade activity and a messaging system that would translate and pass information to the appropriate authority’s existing systems.
– would provide a mandatory single point of submission and a single point of response for all government related international trade activities. This option provides a comprehensive view of international trade activity, an opportunity for increased integrated risk assessment and more complete statistical reporting.
– seeks to maximise the use of “international” trade data. Here, export data (provided by exporters or other governments) could be used to pre-populate and validate import and transit data. This would be dependent on having a Unique Consignment Reference (UCR) or other supply chain track and trace system in place. Option D development would be in concert with B or C above.
• Option A: Implement the SDS into Current Environment
• Option B: Front-End with Single Window Capabilities
• Option C: Fully Functional Domestic Single Window
• Option D International Single Window
Integrated Risk Assessment Approach
International Trade Data
Approvals: Permits, Licences, Certificates, Visas
International Trade Transaction
Increased Cross Functional
Assessment Capability
Export Data To Verify Import & Transit Data
for Goods, Crew & Conveyance
Increased Access To .. Trader History & … Agency Approvals
Cross Functional Assessment
Profiling Profiling ProfilingProfiling Profiling Profiling
Goods
Increased Access to Other Agency
Approval Information & Transaction History
Holistic Approach to Profiling
Crew Conveyance
Integrated Risk Assessment
Thank you
Questions?