SHEEP AND GOAT VALIDATION OF TEXAS

West Central District 7 Texas A&M AgriLife Extension Service

7887 US Highway 87 N | San Angelo, Texas 76901

Tel. 325.653.4576 | Fax. 325.655.7791 | SanAngelo.tamu.edu

Educational programs of the Texas A&M AgriLife Extension Service are open to all people without regard to race, color, religion, sex, national origin, age, disability, genetic information or veteran status. The Texas A&M University System, U.S. Department of Agriculture, and the County Commissioners Courts of Texas Cooperating.

May 24, 2017

M E M O R A N D U M

TO: County Extension Agents - ANR and 4-H Agricultural Science Teachers

SUBJECT: State Fair of Texas 4-H and FFA Market Lamb and Market Goat Validation

The State Fair of Texas 4-H and FFA market lamb and market goat validations are required to be conducted from a central office of the County Level Validation Committee Chairperson. All validation should occur at a time, place, and date determined by the State Level County Validation Committee between June 1st and June 30th.

Guidelines for Market Lamb Validation and Market Goat Validation are attached and are also available for download at: http://sheepandgoatvalidation.tamu.edu/

The State Fair of Texas market lambs and market goats will use the same RFID tags and will also be recorded on the same validation form. A revised ethics policy is also attached.

Counties that have unused tags at the completion of validation will not be required to return these tags to our office. These unused tags can be used for replacement tags in your county. If your county runs short on tags, extras may be ordered from https://www.texaslivestockvalidation.com/Index.aspx through June 23 at a cost of $25 each. After June 23, 2017, extra validation tags must be ordered by calling the State Sheep and Goat Validation program at (325)653-4576. Lambs and goats validated for the State Fair of Texas in June will have to be revalidated in October for spring 2018 shows.

Please find enclosed the lamb and goat validation tags that you ordered for your county along with the new validation forms. Hair sample envelopes for lambs and goats and nose print cards for lambs are enclosed. We ask that you throw away all previous validation forms and only submit your counties information on the new forms.

The Texas 4-H and FFA market lamb and goat validation forms, hair samples collected for the DNA assay, nose prints (lambs only), revised ethic policies and validation committee form should be postmarked on or before July 7, 2017 and submitted by registered mail, return receipt requested, directly to:

Texas Sheep and Goat Validation Program 7887 US Highway 87 North San Angelo, TX 76901

All unused forms and hair sample envelopes must be returned.

The County Lamb and Goat Validation Committee Chairman will complete the online validation submission at https://www.texaslivestockvalidation.com/Index.aspx by July 7, 2017. Detailed instructions are attached.

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Thanks for your support of the 4-H/FFA Sheep and Goat Validation of Texas program. If you have any questions, please feel free to contact us at (325) 653-4576.

Marvin Ensor Marty Gibbs Reid Redden

HTTP://SHEEPANDGOATVALIDATION.TAMU.EDU

Attachments: Texas4-H/FFA Market Lamb Validation Guidelines Texas 4-H/FFA Market Goat Validation Guidelines Market Lamb and Goat Checksheet 2017-18 Texas 4-H/FFA Livestock Program Ethics Policy Parental Waiver and Hold Harmless Agreement 2017-18 Texas Sheep and Goat Validation Committee Form Procedures for Changing Ownership Procedures for DNA Assay Hair Collection Texas Lamb and Goat Validation County Numbers Ear Tag Replacement Form Lamb and Goat Upload Instructions

Page 3 of 16 TEXAS 4-H AND FFA LAMB VALIDATION PROGRAM

2017 STATE FAIR OF TEXAS GUIDELINES

Officials of major livestock shows in Texas are participating in a program supported by the Texas A&M AgriLife Extension and the Texas Education Agency, Department of Agricultural Education, whereby all 4-H and FFA lambs exhibited at their shows will be required to be identified appropriately with an official Texas Lamb Tag, county tattoo number, nose print, and a hair sample for the DNA Assay. A special tag has been designed specifically for the Texas 4-H/FFA Validation Program.

INSTRUCTIONS

1. A 4-H and FFA County Lamb Validation Committee must be organized in each county where lambs arebeing fed by members of either 4-H or FFA for exhibit at the major livestock shows that require lambsto be validated. The committee shall be composed of County Extension Agents-Agriculture and/or 4-Hand Agriculture Science Teachers in the county.

If there is not a County Lamb Validation Committee, the County Extension Agent is responsible forcalling the first meeting to organize one. All County Extension Agents-Agriculture and all AgriculturalScience Teachers in the county shall be invited to this meeting. A chairperson shall be selected fromthis group, and the number and composition of the committee will be determined at this meeting. It maybe as large as the local agents and teachers deem practical; however, there may not be less than fourmembers on this committee. There may be many counties wherein this committee will be all CountyExtension Agents and all Agricultural Science Teachers.

In counties where there are less than four people eligible to serve on this committee, a fourth membershall be selected locally. He/she must have an interest in the program and be mutually acceptable to theCounty Extension Agents and Agricultural Science Teachers.

The committee will make arrangements for an ear tagging tool, tattoo pliers, ink pads, alcohol, swabs,and any other equipment necessary for carrying out this program. The County Lamb ValidationCommittee is responsible for any locally incurred expenses resulting from the administration of theTexas 4-H and FFA Lamb Validation Program. Texas A&M AgriLife Extension will provide ear tags,validation forms, hair sample envelopes, nose print cards, and other appropriate written materials.

The committee will meet as a group to conduct the validation of all 4-H/FFA lambs in the county. Atleast three committee members must be present during physical validation.

2. The 2017 State Fair of Texas is requiring all lambs to be ear tagged, nose printed, tattooed, and hairsamples collected for the DNA Assay between June 1 to June 30. All lambs must be validated at atime, place, and date determined by the County Validation Committee between June 1st and June30th. If exhibitors have conflicts which interfere with the scheduled validation day(s), alternativearrangements must be made prior to the validation in that county.

3. Lambs validated for the 2017 State Fair of Texas will have to be re-validated for the 2018winter/spring major shows. State Fair of Texas lamb validation tags will not be accepted at thewinter/spring major shows. This will help eliminate the confusion with the Texas Lamb BreedersAssociation tags as all TLBA tag numbers will have to be on the validation forms when they aresubmitted by October 31 for the winter/spring major shows. No TLBA tag numbers will be addedto the validation forms after the October 31 deadline.

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4. The State Fair of Texas 4-H and FFA Lamb and Goat Validation Form will be completed at the time thelamb is tagged, tattooed, nose printed, and hair samples collected for the DNA Assay. The 15 digit E-ID number DOES NOT need to be recorded on this form. The Lamb Validation CommitteeChairperson shall double check all validation forms before submitting them to the Texas Sheep and GoatValidation Program at the Texas A&M AgriLife Research and Extension Center, 7887 US Highway 87North, San Angelo, Texas 76901-9714. The Texas Lamb Validation Form should list the county nameonly. Do not list FFA or 4-H chapter names! Be sure to check these items:

a) Make sure all information requested on the validation form, the ethics policy, nose printcard and the hair sample envelope is completed,

b) All signatures have been included on both the validation form and the hair sampleenvelope, and

c) Nose print cards are to be placed in numerical order and paper clipped to the validationform, do not staple. The State Sheep and Goat Validation Committee will upload all noseprints in the online validation system.

d) County validation forms should be submitted in alphabetical order.d) Hair sample envelopes should be submitted in numerical order.

5. The State Fair of Texas Validation online system is located at:https://www.texaslivestockvalidation.com/Index.aspx The County Sheep and Goat Validation Chairmanwill complete the online validation by July 7, 2017.

6. Each lamb validated will have hair taken for the DNA Assay identification program. Hair samples willbe taken by a member of the County Lamb Validation Committee at the time of validation and placed inan individual hair sample envelope provided for each lamb. Detailed instructions for collecting hairsamples are attached.

7. Each lamb will be nose printed and the nose print cards will be submitted in numerical order for alllambs in the county. Each card must contain two (2) nose prints that are clear and legible. Makesure they are not smeared or blurred. Prints may be taken side by side or one print on the front of thecard and one print on the back of the card. A third nose print for the county files should be retained.Official nose prints are to be taken on 3 X 5 inch, unruled cards. Office Gel Inkpads work best for noseprints, do not use tattoo ink for nose prints. The nose print card should also have the name of theexhibitor(s), county name and number, breed, and the validation number of the lamb reflected. (Seeexample below)

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8. The County Lamb Validation Committee Chairperson will send the original (white copy) and fourth(hard copy) to the Lamb and Goat Validation Program, 7887 US Highway 87 North, San Angelo, Texas76901-9714, postmarked on or before July 7th 2017 via registered mail, return receipt requested.Any materials postmarked after July 7th 2017 will not be accepted.

The second copy (yellow) will be retained by the County Lamb Validation Committee Chairperson andthe third copy (pink) should be retained by the supervising Agricultural Science Teacher or CountyExtension Agent.

NOTE: All hair samples collected for the DNA Assay must be sent directly to:

Texas Sheep and Goat Validation Program 7887 US Highway 87 North San Angelo, TX 76901-9714 Phone: 325/653-4576

These samples should be submitted by registered mail, return receipt requested.

All forms must be signed by the exhibitor(s), exhibitor’s parent or exhibitor’s legal guardian, the supervising Agricultural Science Teacher or County Extension Agent, and the County Lamb Validation Committee Chairperson. If the Committee Chairperson is the supervisor of the exhibitor(s) of the lamb, another committee member will sign for the chairperson.

9. The County Lamb Validation Committee Chairperson will retain all unused or damaged tags. Thesetags can be used within your county, but they must not be given to or shared with any other county.Each set of tags is specific to your county only.

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10. An animal may be validated in the name of two or more exhibitors only if all of these criteria are met.

a) Where brother and sister may have differing last names, it must be noted on the validation form.b) They are brother/sister by blood relationship or are legally adopted.c) All listed are bona fide junior exhibitors and eligible to show as junior

exhibitors as stated in the stock show rule book.d) All permanently reside in the same county.

When a lamb is validated in the name of two or more exhibitors, the validation form should read as follows:

RIGHT: Johnnie Jones or Susie Smith (step siblings) RIGHT: Johnnie Smith or Susie Smith or Joey Smith WRONG: Johnnie Smith and Susie Smith and Joey Smith

Be sure that all possible exhibitors sign the validation form. 11. Lambs will be tagged in the left ear with the validation number facing toward the rear of the

lamb. Please use the tags in successive order. The county number will be tattooed in the right ear.

EXAMPLE:

EARTAG – Left Ear

“Free Air Space” is critical for proper healing and retention. Inspect placement after tagging to ensure there is sufficient space between ear and EID tag.

TATTOO – Right Ear T000

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12. Each County Lamb Validation Chairperson will maintain a complete record of all lambs validated in thecounty.

13. Lamb exhibitors should be instructed to immediately notify their supervising County Extension Agent orAgricultural Science Teacher when an ear tag is lost or damaged.

14. If a tag is lost or damaged to the extent that it is no longer legible, the supervising County ExtensionAgent or Agricultural Science Teacher should notify the Chairperson of the County Lamb ValidationCommittee within ten (10) days for consideration of replacement.

15. The chairperson will arrange for the committee to determine the validity of loss. If the committeeconcurs, a replacement tag will be requested. The County Lamb Validation Chairperson will secure areplacement tag from the State Coordinator. When replacing an ear tag, the county records shouldreflect the change, with notification in writing, to the Texas Sheep and Goat Validation Program, 7887US Highway 87 North, San Angelo, Texas 76901-9714, showing the exhibitor’s county, new tagnumber and the tag number being replaced. Along with notification in writing you will also need toprovide a nose print from the lamb and return the damaged tag.

16. If an exhibitor transfers from one county to another or from one FFA chapter to another, the county inwhich the lamb was validated must contact the Texas Sheep and Goat Validation Program, 7887 USHighway 87 North, San Angelo, Texas 76901-97814, in writing of this transfer immediately. Copies ofthis correspondence should be sent to the new County Extension Agent or Agricultural Science Teacherto share with the new County’s Lamb Validation Committee.

17. It is the responsibility of exhibitor(s) and/or parent(s) or guardian(s) to insure these projects are fed andcared for in compliance with the rules and regulations set forth by major livestock shows. The StateLamb Validation Committee and/or County Lamb Validation Committee has the right to inspectthe listed projects at any reasonable time during the feeding period.

18. There may be a case when a lamb has been validated to one family, but prior to the June 30th deadlinethe lamb is sold to another family. This lamb can be properly validated to the new owner(s) if theChange of Ownership Form is completed and returned to the state validation headquarters prior to theJuly 1st postmark deadline. This form can be found on the Lamb and Goat Validation website.http://sheepandgoatvalidation.tamu.edu/.

Page 8 of 16 TEXAS 4-H AND FFA GOAT VALIDATION PROGRAM

2017 STATE FAIR OF TEXAS GUIDELINES

Officials of major livestock shows in Texas are participating in a program supported by the Texas A&M AgriLife Extension and the Texas Education Agency, Department of Agricultural Education, whereby all 4-H and FFA goats exhibited at the State Fair of Texas will be required to be identified appropriately with an official Texas Goat Tag, county tattoo number, and a hair sample for the DNA Assay. A special tag has been designed specifically for the Texas 4-H/FFA Goat Validation Program.

INSTRUCTIONS

1. A 4-H and FFA County Goat Validation Committee shall be organized in each county where goats arebeing fed by members of either 4-H or FFA members for exhibition at the major livestock shows thatrequire goats to be validated. The committee shall be composed of County Extension Agents-Agriculture and/or 4-H and Agriculture Science Teachers in the county.

If there is not a County Goat Validation Committee, the County Extension Agent is responsible forcalling the first meeting to organize one. All County Extension Agents-Agriculture and all AgriculturalScience Teachers in the county shall be invited to this meeting. A chairperson shall be selected fromthis group, and the number and composition of the committee will be determined at this meeting. It maybe as large as the local agents and teachers deem practical; however, there may not be less than fourmembers on this committee. There may be many counties wherein this committee will be all CountyExtension Agents and all Agricultural Science Teachers.

In counties where there are less than four people eligible to serve on this committee, a fourth membershall be selected locally. He/she must have an interest in the program and be mutually acceptable to theCounty Extension Agents and Agricultural Science Teachers.

The committee will make arrangements for an ear tagging tool, tattoo pliers, ink pads, alcohol, swabs,and any other equipment necessary for carrying out this program. The County Goat ValidationCommittee is responsible for any locally incurred expenses resulting from the administration of theTexas 4-H and FFA Goat Validation Program. Texas A&M AgriLife Extension will provide ear tags,validation forms, hair sample envelopes, one set of hair collection pliers, and other appropriate writtenmaterials.

The committee will meet as a group to conduct the validation of all 4-H/FFA goats in the county.

2. The 2017 State Fair of Texas is requiring all goats to be ear tagged, tattooed, and hair samples collectedfor the DNA Assay between June 1 to June 30. All goats must be validated at a time, place, anddate determined by the County Validation Committee between June 1st and June 30th. Ifexhibitors have conflicts which interfere with the scheduled validation day(s), alternativearrangements must be made prior to the validation in that county.

3. Goats validated for the 2017 State Fair of Texas will have to be re-validated for the 2018winter/spring major shows. State Fair of Texas lamb and goat validation tags will not be acceptedat the winter/spring major shows.

4. The Texas 4-H and FFA Lamb and Goat Validation Form will be completed at the time the goat istagged, tattooed, and hair samples collected for the DNA Assay. The 15 digit E-ID number DOESNOT need to be recorded on this form. The Goat Validation Committee Chairperson shall double

Page 9 of 16 check all validation forms before submitting them to the Texas Sheep and Goat Validation Program at the Texas A&M AgriLife Research and Extension Center, 7887 US Highway 87 North, San Angelo, Texas 76901-9714. The Texas Goat Validation Form should list the county name only. Do not list FFA or 4-H chapter names! Be sure to check these items:

a) Make sure all information requested on the validation form, the ethics policy, and the hairsample envelope is completed,

b) All signatures have been included on the validation form, the ethics policy, and the hairsample envelope, and

c) County validation forms should be submitted in alphabetical order, andd) Hair envelopes should be submitted in numerical order.

5. The State Fair of Texas Validation online system is located at:https://www.texaslivestockvalidation.com/Index.aspx The County Sheep and Goat Validation Chairmanwill complete the online validation by July 7, 2017.

6. Each goat validated will have hair taken for the DNA Assay identification program. Hair samples willbe taken by a member of the County Goat Validation Committee at the time of validation and placed inindividual hair sample envelopes provided for each goat. Detailed instructions for collecting hairsamples are attached.

7. The County Goat Validation Committee Chairperson will send the original (blue copy) and fourth (hardcopy) to the Texas Sheep and Goat Validation Program, 7887 US Highway 87 North, San Angelo,Texas 76901-9714, postmarked on or before July 7th 2017 via registered mail, return receiptrequested. Any materials postmarked after July 7th 2017 will not be accepted.

The second copy (yellow) will be retained by the County Goat Validation Committee Chairperson and third copy (green) is retained for the supervising Agricultural Science Teacher or County Extension Agent.

NOTE: All hair samples collected for the DNA Assay must be sent directly to:

Texas Sheep and Goat Validation Program 7887 US Highway 87 North San Angelo, TX 76901-9714 Phone: 325/653-4576

These samples should be submitted by registered mail, return receipt requested.

All forms must be signed by the exhibitor(s), exhibitor’s parent or exhibitor’s legal guardian, the supervising Agricultural Science Teacher or County Extension Agent, and the County Goat Validation Committee Chairperson. If the Committee Chairperson is the supervisor of the exhibitor(s) of the goat, another committee member will sign for the chairperson.

8. The County Goat Validation Committee Chairperson will retain all unused or damaged tags.These tags can be used within your county, but the must not be given to or shared with any othercounty. Each set of tags is specific to your county only.

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9. An animal may be validated in the name of two or more exhibitors only if all of these criteria are met.

a) Where brother and sister may have differing last names, it must be noted on the validation form.b) They are brother/sister by blood relationship or are legally adopted.c) All listed are bona fide junior exhibitors and eligible to show as junior exhibitors as stated in the

stock show rule book.d) All permanently reside in the same county.

When a goat is validated in the name of two or more exhibitors, the validation form should read as follows:

RIGHT: Johnnie Jones or Susie Smith (step siblings) RIGHT: Johnnie Smith or Susie Smith or Joey Smith WRONG: Johnnie Smith and Susie Smith and Joey Smith

Be sure that all possible exhibitors sign the validation form.

10. Goats will be tagged in the left ear with the validation number facing toward the rear of the goat.Please use the tags in successive order. The county number will be tattooed in the right ear.

EXAMPLE:

T000

EARTAG – Left Ear

“Free Air Space” is critical for proper healing and retention. Inspect placement after tagging to ensure there is sufficient space between ear and EID tag.

TATTOO – Right Ear

Page 11 of 16 11. Each County Goat Validation Chairperson will maintain a complete record of all goats validated in the

county.

12. Goat exhibitors should be instructed to immediately notify their supervising County Extension Agent orAgricultural Science Teacher when an ear tag is lost or damaged.

13. If a tag is lost or damaged to the extent that it is no longer legible, the supervising County ExtensionAgent or Agricultural Science Teacher should notify the Chairperson of the County Goat ValidationCommittee within ten (10) days for consideration of replacement.

14. The chairperson will arrange for the committee to determine the validity of loss. If the committeeconcurs, a replacement tag will be requested. The County Goat Validation Chairperson will secure areplacement tag from the State Coordinator. When replacing an ear tag, the county records shouldreflect the change, with notification in writing, to the Texas Sheep and Goat Validation Program, 7887US Highway 87 North, San Angelo, Texas 76901-9714, showing the exhibitor’s county, new tagnumber and the tag number being replaced.

15. If an exhibitor transfers from one county to another or from one FFA chapter to another, the county inwhich the goat was validated must contact the Texas Sheep and Goat Validation Program, 7887 USHighway 87 North, San Angelo, Texas 76901-9714, in writing of this transfer immediately. Copies ofthis correspondence should be sent to the new County Extension Agent or Agricultural Science Teacherto share with the new County’s Goat Validation Committee.

16. It is the responsibility of exhibitor(s) and/or parent(s) or guardian(s) to insure these projects are fed andcared for in compliance with the rules and regulations set forth by major livestock shows. The StateGoat Validation Committee and/or County Goat Validation Committee have the right to inspectthe listed projects at any reasonable time during the feeding period.

17. There may be a case when a goat has been validated to one family, but prior to the June 30th deadline thegoat is sold to another family. This goat can be properly validated to the new owner(s) if the Change ofOwnership Form is completed and returned to the state validation headquarters prior to the July 7th

postmark deadline. This form can be found on the Lamb and Goat Validation website.http://sheepandgoatvalidation.tamu.edu/.

Texas Sheep and Goat Validation

Checklist for Submitting Validation Materials

Market Lambs and Market Goats

http://sheepandgoatvalidation.tamu.edu/

Organize and sort validation materials

Validation forms: verify cardstock copies are clear and legible.

Place in alphabetical order by exhibitor last name, detach all pages.

* Cardstock (back) copy, secure in separate stack for shipping

PAPER CLIP nose prints (Lambs Only) in numerical order on back of card stock

* Yellow (front) copy, secure in a separate stack for shipping

* Pink copy goes to supervising AST or CEA

* Blue copy goes to County Level State Sheep and Goat Validation Committee Chairperson

* Best practice is to make a copy for exhibitor/family

DNA Envelopes: Place in numerical order – All species together.

Ethics Policy Forms: place in alphabetical order by exhibitor last name and secure in a separate

stack for shipping (submit ORIGINAL forms). Verify ONE ethics policy form completed PER EXHIBITOR.

Parental Waiver/Hold Harmless Form: place behind exhibitors corresponding Ethics Policy.

Return unused hair sample envelopes and validation forms, free of markings.

The County Level State Sheep and Goat Validation Chairman will send the original white copy, cardstock copy,

DNA envelopes, and other validation paperwork postmarked on or before July 7th, 2017, via priority/certified

mail, return receipt requested to:

Texas Sheep and Goat Validation Program

7887 US Hwy 87 N

San Angelo, TX 76901

Note: Do not staple the DNA envelopes.

All forms must be signed by the exhibitor, exhibitors’ parent or guardian, the supervising Agricultural

Science Teacher or County Extension Agent, and the County Level State Sheep and Goat Validation

Chairperson. If the committee chairperson is the supervisor of the exhibitor, another committee member

will sign for the chairperson.

2017-­‐2018  TEXAS  4-­‐H/FFA  LIVESTOCK  PROGRAM  ETHICS  POLICY  

(Updated  March,  2017)  

County  Name:    This  ethics  policy  applies  to  any  4-­‐H/FFA  member  planning  to  exhibit  animals  at  livestock  shows  in  Texas.  It  includes  junior,  as  well  as  open  class  exhibitors  who  compete  in  structured  classes  of  competition.  All  classes  of  livestock  offered  at  the  livestock  event  are   included:  Cattle   (Beef  and  Dairy),  Goats   (Angora,  Boer,  dairy,  meat,  Cashmere),  Equine   (Horses),   Llamas  and  other  specialty   animals,   Poultry,   Rabbits,   Sheep,   Swine,   and   any   other   livestock   classes   offered.   This   “Texas   4-­‐H/FFA   Livestock  Program  Ethics  Policy”  will  be  enhanced  with  additional  rules  and  guidelines  which  individual  fairs  and  livestock  shows  adhere  to  on  the  local,  county,  state,  regional,  and  national  levels.    

The  following  practices  or  procedures  are  unacceptable  and  are  defined  as  being  deceptive,  fraudulent,  unethical,  and  inhumane  in  the  care,  fitting,  preparation  and  showing  of  all  classes  of  livestock.  The  use  of  any  illegal  drug  is  prohibited.  Any  substance   used   to   phenotypically   alter   the   appearance   of   an   animal   entered   in   livestock   events   is   prohibited  (See  Guideline  #8).  Proof  of  any  animal  being  subjected  to  illegal  and/or  unethical  practice(s)  and/or  procedure(s)  described  herein  subjects   the  animal  to  immediate  disqualification.  The  animal  is  ineligible  for  exhibition  at  any  livestock  show  on  the  local,  county,  state,  regional  and  national  levels.  The  exhibitor  will  forfeit  any  premium,  awards,  or  auction  proceeds,  and  may  be  prohibited  from  future  competition  at  livestock  shows  in  Texas,  as  well  as  being  subject  to  potential  criminal  prosecution.    

The  following  is  a  listing  of  guidelines  all  4-­‐H/FFA  exhibitors  must  follow  to  enter  livestock  at  organized  competitive  events.  

1. Exhibitors  must   be   bona   fide  members   of   a   4-­‐H   Club   or   FFA   Chapter   in   the   state   of   Texas   and   care   for   theiranimals  under  the  direct  supervision  of  a  County  Extension  Agent  or  Agricultural  Science  Teacher.  Exhibitors  must  be  enrolled  in,  and  attending,  public  or  private  and/or  home  school  elementary  or  secondary  schools  in  Texas.  Exhibitors  must  be  in  grades  3rd –  12th for  the  exhibition  year.  2. All   exhibitors  must   have   viable   proof   (Junior   division)   of   ownership   available   to   prove   length   of   time   animalshave  been  owned.  Market  animals  (Beef,  Sheep,  Swine,  Goats)  must  be  owned  and  under  exhibitor’s  daily  care  by  the  following   deadline   dates:   June   30   –   All  major   Steers   and   State   Fair   Lambs,  Goats,   Swine;  October   31   –   Lambs   and  Goats;   November   30   –   Swine;   to   be   eligible   to   participate   at   any   major   livestock   show   within   Texas.   Proof   of  ownership  also  includes  all  small  market  animals  (Rabbits  and  Poultry).  The  official  ownership  date  is  the  date  shown  on  the  bill  of  sale  or  receipt  of  sale,  unless  the  animal  was  bred  by  the  exhibitor,  in  which  calving  or  birth  records  will  be  utilized.  (Individual  show   rules   may   determine   ownership   requirements   for   non-­‐market   animals.)   Registered  breeding   livestock   must   show   the   exhibitor   as   the   sole   owner   of   the   animal   on   the   breed   association   papers   or  certificates.  Breeding  animals  with  additional  registration  papers  within  the  breed  association  of  validation  record  or  in   another   breed   association  may   be   evaluated   for  multiple   ownership.   If   additional   registration   papers   are   found  active   within   an   association   indicating   ownership   information   conflicting   with   the   exhibitor's   sole   ownership  designation,   the   breeding   animal   may   be   considered   multiple-­‐owned   and   subject   to   disqualification.   Breeding  animal   validation  deadlines  dates:   June  30  –   Spring  Heifer  Validation;  October  31  –  Breeding  Sheep  and  Goats   and  November  1  –  Fall  Heifer  Validation.    3. Exhibitors   must   continuously   own   and   personally   feed   and   care   for   their   animal(s)   throughout   the   entire   feedingperiod.  The  feeding  period  begins  immediately  following  the  county  level  state  validation  date  (not  the  validation  deadline  date  listed  previously)  through  exhibition  at  all  shows  (exhibitors  must  provide  continuous  care  for  breeding  heifers,  sheep  and  goats  throughout  the  animal’s  eligibility  to  show).  Prior  approval  must  be  granted  by  the  “Species  Specific  County  Level  State   Validation   Committee”   in   the   event   the   animal   will   be   outside   the   direct   care   of   the   exhibitor   for  more   than  48  HOURS.  Exceptions  may  be  made  with  approval  from  the  “Species  Specific  County  Level  State  Validation  Committee”.    By  signing   this   document,   the   exhibitor   and   parent/guardian,   recognize   his/her   responsibilities   for   the   feeding   and   care   of  livestock   projects   throughout   the   feeding   period   and   hereby   authorizes   the   State   Validation   Coordinator   or   designated  representative,   supervising   Agricultural   Science   Teacher/County   Extension   Agent   and   the   “Species   Specific   County   Level  State  Validation  Committee”  the  right  to  inspect  your  livestock  project(s),  along  with  any  other  state  validated  livestock  projects  on  premises,  at  any  time  during  the  feeding  period  with  or  without  prior  notice.  Any  exhibitor   in   violation   of  the   feeding/care   rule   is   subject   to   disqualification.    4. Animals  validated  for  major   livestock  shows  may  also  be  exhibited  at  other  shows.  Be  advised,  however,  that   if  anyvalidated  animal  is  exhibited  and  SOLD  at  any  other  show  (including  a  county  show),  the  animal  will  be  ineligible  to  show  at  any  subsequent  major  livestock  show.  Additionally,  state  validated  livestock  offered  for  sale  during  the  feeding  period  via  private  treaty,  private  or  public  auction  will  be  ineligible  to  show  at  any  subsequent  major  livestock  show.  If  ownership  changes  or  has  the  possibility  of  changing  through  a  sale  offering  (including  animal(s)  purchased  back  by  the  exhibitor  of  validation  record),  regardless  of  method  or  length  of  time,  that  chain  of  animal  ownership  is  considered  broken  and  will  be  ineligible  to  show  at  any  remaining  livestock  shows  in  the  feeding  period  requiring  state  validation.  

State  validation  deadline  dates  are  as   follows:  

State  Fair  and  Heart  of  Texas:   All  Other  Major  June  30  for  steers,  heifers,  lambs,  goats  and  swine   June  30  for  steers  

October  31  for  lambs  and  goats    October  31  breeding  sheep  and  goats  November  1  breeding  heifers    November  30  for   swine  

5. Any   method   used   to   misrepresent   the   age   of   an   animal   for   a   class   in   which   it   is   shown   is   deceptive   andconsidered  a  violation  of  the  rules  and   guidelines.  6. Showing  an  animal  for  another  individual  by  claiming  ownership  in  order  to  show  in  a  specific  livestock  class  orevent  is  prohibited.  False  ownership  is  a  violation  of  the  rules  and  guidelines.  7. Treating  an  animal  internally  or  externally,  with  any  irritant,  counter-­‐irritant,  or  other  substance  used  to  a r t i f i c i a l l ychange  the  conformation  or  appearance  of  an  animal  for  show  is  considered  unethical,   inhumane,  and  is  prohibited.  Surgery,  injection  or  insertion  of  foreign  material  under  the  skin  and/or  into  the  flesh  of  an  animal  to  change  the  natural  contour,  conformation  or  appearance  of  an  animal’s  body  is  illegal.  This  includes  vegetable  oil,  air,  silicon  or  any   other  substance  used  to  alter  the  shape  of  the  animal.  Acceptable  practices  of  physical  preparation  which  are   allowed   include,  clipping  of  hair,   trimming  of  hooves,  dehorning,   removal  of  ancillary  teats,  and  docking  of  tails.  8. The  use  of  unethical  fitting,  showing  and/or  handling  practices  or  devices  compromising  animal  welfare  shall  notbe  tolerated.  9. The  Administration  of   the  Texas  4-­‐H  and/or  FFA  Programs   reserve   the   final  and  absolute   right   to   interpretthese   guidelines   and   to   arbitrarily   settle   and   determine   all   matters,   questions,   and   differences   in   regard  thereto,  or  otherwise  arising  out  of  or  connected  with  or   incident  to  ”Texas  4-­‐H/FFA  Livestock  Program  Ethics  Policy”.  

Any   violation   of   the   “Texas   4-­‐H/FFA   Livestock   Program   Ethics   Policy”   or   specific   rules   as   designated   by   individual   fairs   and  livestock   shows   may   result   in   forfeiture   of   premiums   and   awards,   disqualification,   and   may   result   in   probationary   status  and/or  loss  of  eligibility  for  future  participation  in  organized  livestock  competition.  Possible  civil  penalties  may  be  imposed  by    the   proper   authorities   based   on   evidence   provided   by   the   livestock   show     of   exhibitors   in   violation   of   the   Federal   Food,  Drug  and  Cosmetic  Act/or  the  animal  mistreatment,  neglect,  and  abandonment  laws  that  apply  on  the  local,  state,  and/or  national   levels.  All   rule   violations   will   be   dealt   with   on   an   individual   basis   by   the   “Specie   Specific   County   State   Validation  Committee”,  the  State  Validation  Coordinators,  and/or  appropriate  livestock  show  officials.  

I,  the  parent/guardian  and  exhibitor,  am  verifying  that  I  have  read  the  “Texas  4-­‐H/FFA  Livestock  Program  Ethics  Policy”  and   understand   the   consequences   of   and   penalties   involved   for   illegal,   unethical,   inhumane,   and   unfair   practices   in  livestock  competition.  I  am  also  verifying  knowledge  that  my  family  and  I  may  be  prohibited  from  future  participation  in  organized  validation  programs  in  the  State  of  Texas,  and  could  face  possible  criminal  prosecution  and/or  civil  penalties  if  implicated  in  a n y  of  the  aforementioned  acts.  

ATTENTION:  If  livestock  project(s)  will  be  raised  at  a  location/facility  different  from  address  provided  on  carbon  validation  form,   please   complete   the   following   information.   The   address   where   the   animals   will   be   located   should   be   indicated  below  and  approved  by  the  local  validation  committee.  

Physical  Address   City   Zip  

Note:  Only  one  exhibitor  per  form.  

Exhibitor  (Printed  Name)   Exhibitor  (Signature)   Date  

Parent/Guardian   Date   Supervising  CEA  or  AST   Date  

Validation  Chairman   Date   County  

2017 State Fair of Texas 4-H/FFA Lamb/Goat Validation Programs

Parental Waiver and Hold Harmless Agreement

I, __________________________, being the parent or legal guardian of

______________________________, a minor and an exhibitor (hereinafter referred to as

Exhibitor) in the 2016-2017 Texas 4-H/FFA Junior Livestock Lamb/Goat Programs, am unable

to be present during the Lamb/Goat Validation Process and at the time hair samples will be

collected for identification purposes.

I hereby authorize the County Lamb/Goat Validation Committee to complete the

validation process for Exhibitor’s lamb(s)/goat(s) in his/her presence. I recognize that he/she is a

minor child and will be acting without my parental guidance and oversight.

Finally, I agree and acknowledge that because I am not able to be present during the

Lamb/Goat Validation Process, I hereby waive any and every right to challenge, question, or

contest any and all actions or inaction of the County Lamb/Goat Validation Committee during

the Validation Process for Exhibitor’s lamb(s)/goat(s). As a parent and/or legal guardian of

Exhibitor(s), I fully understand and acknowledge that if the requirements for the validation of

his/her lamb(s)/goat(s) are not completed correctly, (1) the lamb(s)/goat(s) will not be eligible for

competition in the Junior Livestock Lamb/Goat Programs at the State Fair of Texas, and (2) I

hereby agree to hold harmless for any and all purposes and to relinquish any present or future

claims against all members of the County Lamb/Goat Validation Committee and/or other

person(s) that participated in any attempted validation of Exhibitor’s lamb(s)/goat(s).

__________________________ ___________________________________________

(Date) (Signature of Parent or Legal Guardian)

20

17

State Fair Texas 4

-H/FFA

Lamb

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Page 12 of 16 PROCEDURE FOR CHANGING OWNERSHIP OF A TEXAS

VALIDATED LAMB OR GOAT

There may be a case when a lamb/goat has been validated to one family, but prior to be July 1st deadline, the lamb/goat is sold to another family. This lamb/goat can be properly validated to the new owner(s) if the proper procedures are followed. This revalidation process, described below, will prevent a lamb/goat’s ownership from being validated to two or more families in one or more counties.

1. Check lamb/goat for previous validation tattoos. The lamb/goat will have the former validation tattoonumber in its right ear. Tattoo an “X” over each of the three former county tattoo numbers. Recordprevious tattoo number, state validation ear tag number, and previous owner’s name on attached from.If change of ownership occurs within the same county, the validation committee will scratch thelamb/goat from previous owner’s form and add the lamb/goat’s appropriate information to the newowner’s form.

2. Tattoo new county number in a visible place in the right ear.

3. Remove old validation tag and return to State Coordinator.

Send to: Texas Sheep and Goat Validation Program 7887 US Highway 87 North San Angelo, Texas 76901-9714

4. Place new validation tag in left ear.

5. Write a “RV” (re-validated) beside ear tag number on the validation from.EXAMPLE: 2908-RV

6. If the former owner’s validation tag is not in the lamb/goat’s ear, this number must be obtained from theprevious county’s Lamb/Goat Validation Committee Chairperson before the change of ownership formcan be completed.

7. The State Validation Coordinator will delete the lamb/goat from the previous owner’s form.

8. Failure to follow proper procedures will result in the lamb/goat not being properly validated, andtherefore ineligible for competition at any Major Livestock Shows.

Page 13 of 16 TEXAS LAMB/GOAT VALIDATION CHANGE OF OWNERSHIP FORM

Must be completed on or before July 1st and enclosed with validation forms sent to the Texas Sheep and Goat Validation Program, at the Texas A&M AgriLife Research and Extension Center, 7887 US Highway 87 North, San Angelo, Texas 76901-9714.

County ___________________________ County Tattoo#________________

Present Owner Information Previous Owner Information Name (Print)

Validation Tag #

Name (Print)

County Name

County Tattoo #

Validation Tag #

Page 14 of 16 PROCEDURES FOR A BETTER TATTOO

During the validation of steers, lambs, goats, and barrows, the County Validation Committees are required to place a tattoo in the ear of each of the above species. The following steps should be helpful in having good, legible tattoo’s in these animals’ ears. 1. Clean the inside of the ear of any dirt, oil, or wax materials before applying tattoo. 2. Use a paste-type ink which can be rubbed into the tattoo. Avoid using roll-on inks, as they are too thin

and do not fill up the tattoo with good, legible ink. 3. Select a spot in the center of the ear to place the tattoo, avoiding the ribs and major blood veins of the

ear. Do not apply tattoos on the edges of the ear because the edges are usually haired and dark colored, making the tattoo unreadable.

4. Place a good amount of tattoo ink on the inside of the ear before the tattoo is printed in the ear. 5. Apply enough pressure so that the tattoo needles meet the pad on the opposite face of the tattoo pliers. 6. After the tattoo has been applied with the pliers, rub the paste-type ink in well and try to fill the tattoo

holes with as much ink as possible. 7. In case of excessive blood, it is necessary to use more ink and rub the ink in longer. 8. It is suggested that the person applying the tattoo ink wear a pair of plastic/rubber gloves.

Page 15 of 16 Texas 4-H/FFA Validation Program

Procedures for DNA Assay Hair Collection The DNA Assay brings the most powerful technology developed for human forensics to bear on the problem of animal identification. Whether animal or human, an individual’s DNA is fixed at the moment of fertilization and can be determined from an analysis of blood or tissue samples. The assay provides individual-specific identification and has been validated in scientific literature and thousands of criminal cases. Sample acquisition: 1) At the time of ear-tagging during state validation, the animal’s hair is taken and placed in the hair

sample envelope. Animal ID Lamb and Goat Hair Sample Collection Instructions are on the web at www.wednaid.com. The main concern in collecting hair samples is that the root bulb must be attached to the hair. Support page access instructions:

Texas 4-H & FFA Livestock DNA collection instructions access on the Animal ID website

To properly obtain and submit a conforming DNA sample you may need to view the hair collection instructions as follows:

1) Go to the Animal ID, Inc homepage at

www.wednaid.com/support.shtml. 2) Click on the "Texas 4-H & FFA" link

3) A box will emerge and you will be asked for a user name and password 4) Type "txshow" into the username 5) Type "txshow07" into the password and then press enter 6) Then you will enter the Texas 4-H & FFA support page

7) Next go to the bottom of the page and review the Hair Sample Collection Instructions and/or Video for the relevant species.

8) If you are unable to access the instructions or have any questions regarding the DNA sample collection process then please contact us at support@wednanid.com.

2) To assure chain of custody, the technician* should place the validation ear tag number on the sample

card in front of, and evident to, the exhibitor(s) and his/her parent or legal guardian. The technician, exhibitor(s), exhibitor’s parent or legal guardian, and supervising County Extension Agent or Agricultural Science Teacher must sign the hair sample envelope after the hair has been placed inside the envelope and the envelope sealed. NOTE: In the event of an emergency or special situation that prevents the exhibitor’s parent or legal guardian from being present at the time the hair samples are collected and the validation occurs, the 2015 State Fair of Texas 4-H/FFA Validation Program Waiver and Hold Harmless Agreement must be completed. This form must be attached to the validation form. A copy of this form should be retained by the County Validation Committee Chairman.

3) After all of the animals in the county have been validated according to the above procedures, the County Validation Committee Chairman shall send the hair samples via priority/certified mail, return receipt requested, on or before July 7th to:

Texas Sheep and Goat Validation Program 7887 US Hwy 87 North San Angelo, TX 76901-9714

*Technician-any individual designated by the County Validation Committee to be responsible for collecting hair samples i.e., County Extension Agent, Agricultural Science Teacher, etc.

                  Texas Lamb &

 Goat Validation County N

umbers 

001Anderson

035Castro

069Edw

ards104

Haskell 002

Andrews

036Cham

bers070

Ellis105

Hays003

Angelina037

Cherokee071

El Paso106

Hemphill 

004Aransas

038Childress

072Erath

107Henderson

005Archer

039Clay 

073Falls

108Hidalgo

006Arm

strong040

Cochran074

Fannin109

Hill007

Atascosa041

Coke075

Fayette110

Hockley 008

Austin042

Coleman

076Fisher

111Hood

009Bailey

043Collin

077Floyd

112Hopkins

010Bandera

044Collingsw

orth078

Foard113

Houston 011

Bastrop045

Colorado079

Fort Bend114

Howard

012Baylor

046Com

al 080

Franklin 115

Hudspeth013

Bee047

Comanche

081Freestone

116Hunt

014Bell

048Concho

082Frio

117Hutchinson 

015Bexar

049Cooke

083Gaines

118Irion

016Blanco

050Coryell

084Galveston

119Jack

017Borden

051Cottle

085Garza

120Jackson

018Bosque

052Crane

086Gillespie

121Jasper 

019Bow

ie053

Crockett087

Glasscock

123Jefferson

020Brazoria

054Crosby

088Goliad

124Jim

 Hogg021

Brazos055

Culberson089

Gonzales

125Jim

 Wells

022Brew

ster/Jeff Davis056

Dallam/Hartley

090Gray

126Johnson

023Brisco

057Dallas

091Grayson

127Jones

024Brooks

058Daw

son092

Gregg

128Karnes

025Brow

n059

Deaf Smith

093Grim

es 129

Kaufman

026Burleson

060Delta/Franklin

094Guadalupe

130Kendall

027Burnet

061Denton

095Hale

132Kent

028Caldw

ell062

DeWitt

096Hall 

133Kerr

029Calhoun

063Dickens

097Ham

ilton134

Kimble

030Callahan

064Dim

mit

098Hansford

135King 

031Cam

eron065

Donley099

Hardeman

136Kinney

032Cam

p066

Duval100

Hardin137

Kleberg/Kenedy033

Carson067

Eastland101

Harris 138

Knox034

Cass068

Ector102

Harrison139

Lamar

140Lam

b177

Nolan

213Som

ervell249

Wise

141Lam

pasas178

Nueces

214Starr

250Wood

142La Salle

179Ochiltree

215Stephens

251Yoakum

143Lavaca

180Oldham

216Sterling

252Young

144Lee 

181Orange

217Stonew

all253

Zapata145

Leon182

Palo Pinto218

Sutton254

Zavala146

Liberty183

Panola219

Swisher

147Lim

estone184

Parker220

Tarrant148

Lipscomb

185Parm

er221

Taylor149

Live Oak

186Pecos

222Terrell

150Llano

187Polk

223Terry

152Lubbock

188Potter

224Throckm

orton153

Lynn189

Presidio225

Titus154

Madison

190Rains

226Tom

 Green

155Marion 

191Randall

227Travis

156Martin

192Reagan

228Trinity

157Mason

193Real

229Tyler

158Matagorda

194Red River

230Upshur

159Maverick

195Reeves

231Upton

160McCulloch

196Refugio

232Uvalde

161McLennan

197Roberts

233Val Verde

162McM

ullen198

Robertson234

Van Zandt163

Medina

199Rockw

all235

Victoria164

Menard

200Runnels

236Walker

165Midland 

201Rusk

237Waller

166Milam

202Sabine

238Ward

167Mills

203San Augustine

239Washington

168Mitchell

204San Jacinto

240Webb

169Montague

205San Patricio

241Wharton

170Montgom

ery206

San Saba242

Wheeler

171Moore

207Schleicher

243Wichita

172Morris

208Scurry

244Wilbarger

173Motley

209Shackelford

245Willacy

174Nacogdoches

210Shelby

246William

son175

Navarro

211Sherm

an247

Wilson

176New

ton212

Smith

248Winkler/Loving

EAR TAG REPLACEMENT FORM

This form is to be utilized by the County Validation Chairman for tag replacements within the county. A separate

replacement form must be completed and submitted for each lost tag.

Tags may not be transferred from county to county.

COUNTY NAME COUNTY NUMBER DATE

EXHIBITOR

(LAST) (FIRST) (MI)

ADDRESS

CITY_ ZIP

PHONE # ( )

ORIGINAL VAL. TAG # SPECIES

(Please attach nose print if sheep)

REPLACEMENT VAL. TAG #

EXHIBITOR(S) SIGNATURE

AST/CEA SIGNATURE VALIDATION CHAIR SIGNATURE _

PARENT/GUARDIAN SIGNATURE

Ear Tag Replacement forms must be completed and mailed or faxed to:

Texas Sheep and Goat Validation Program

7887 US Highway 87 N.

San Angelo, TX 76901

Tel. 325/653/4576

Fax. 325/655/7791

FOR OFFICE USE ONLY

Date Received:_ Date Processed and Entered:_

Lamb and Goat Validation Upload Directions Step 1: Go to texaslivestockvalidation.com. Step 2: Login using your county or chapter name and access code. The access code is the same code that you use for HLSR and Steer/Heifer Validation. (You may acquire this code from our office)

Step 3: Select the “Sheep and Goat Validation” menu option. Step 4: Make sure all exhibitors who are validating a lamb or goat are in the system. If they are already in the system, go to Step 6. If not, select “Add New Exhibitor”.

Step 5: Fill out all the information including the best email to reach the exhibitor’s family. When you click “save” you will get a notification telling you the exhibitor was added successfully.

Step 6: Under lamb/goat project list, select “Add New Family”. Step 7: Under “Family” select the exhibitor you wish to add to that family. (Note: the exhibitor you add first under this option will be the name of the family in the “Lamb/Goat Project List”).

Step 8: Once you have selected the exhibitor you wish to add to the family, a screen will appear confirming that is the exhibitor you wish to add to the family. Once you select “Yes”, the screen will refresh and the family will be created and will now be visible under “Lamb/Goat Project List”.

Step 9: Once you have created the family, select the family you want to assign the lamb or goat. Then select “Add new project for this Family”.

Step 10: Fill out the information requested regarding the lamb or goat. For lambs, the breed is going to be a drop down menu. The tag numbers will also be a drop down menu and you will select the tag for the project from your county tag series or add a new number for late or retags.

Step 11: When you are finished, select “Submit Project” and this family’s project is complete. You also have the option to select “Save Project” which will save your place on the lamb or goat without submitting the project. (To remove a project simply select the project in the “Lamb/Goat Project List” and then select “Remove Project”)

The project is going to be color coded to help you keep up with the status of each animal.