The State Land Cadastre of Belarus: Moving Forward

Permanent Committee on Cadastre in the European Union Plenary Meeting under Polish Presidency

21-22 November 2011, Warsaw, Poland

Anastasiya Kudryakova

The Structure of State Land Cadastre• a system of organized legal and spatial data concerning ownership, the way of use, quality and distribution of

lands and land parcels.

State land Cadastre

State Land Cadastre

Municipality Register

Municipality Register

Land Recourses Register

Land Recourses Register

Value RegisterValue RegisterPrice RegisterPrice Register

Real Property Register

Real Property Register

Address RegisterAddress Register

GeoportalGeoportal

The borders of the municipalitiesand territorial units

Attributive and spatial Information of legal significance

Addresses of the registeredreal estate objects

All kinds of spatial information

Prices of all contracts recordedIn the property register

Results of the market andcadastral valuation

Institutional structure of State Land Cadastre. National Cadastral Agency

State Property

Committee

Scientific and educational

organizations

Scientific and educational

organizations

Registration organizationRegistration organization

Cartography and geodesy organizations

Cartography and geodesy organizations

Valuation organization

Valuation organization

Surveying organization

Surveying organization

Registration organizationsRegistration

organizations

Surveying organizations

Surveying organizations

Valuation organizations

Valuation organizations

I State body II National level III Local level

Responsibilities: handling of all resources of SLC except Geoportal;enterprises registration;technical inventory of the most important and extensive objects;development of all kinds of the registration software;

National Cadastral Agency – republic organization for real property registration

integrity monitoring;development of the registration, inventory and valuation methodology;market and cadastral valuation;dissemination of cadastral information via web-resources

The Real Property Register structure

Real Property Register

Real Property Register

Local registers

Local registers

Central registerCentral register

Registrars’ register

Registrars’ register

Inventory register

Inventory register

Registration filesRegistration files

Street registerStreet

register

Cadastral map

Cadastral map

Mortgage register

Mortgage register

The registration dynamics

The total share of the registered objects

Land parcels1 609 790

Buildings1 880 912

Apartments2 138 706

about 60% from the total assumed number about 70% from

the total assumed number about 70% from

the total assumed number

2000 – the system of the registration organizations is created2002 – The Law on the Registration of the Real Property Objects, Rights and Transactions is adopted2004 – registration is digitized, all registration agencies use registration software tool NKA_NET2005 – the first register web-service is set in operation2006 – the digital documents exchange was 1st established 2008 – address register is created2010 – NKA_RESTRICTIONS

Important dates of the past

The registration circle. One-stop-shop in action

Land allotted and building constructed

Applicationsubmitted

Front-office

Registrar

Necessary docs ordered

Municipality

Inventory department

Land survey

Back-office

Registrationrecord created

Registrationcertificate

Owner

7 working days+ extra documents

Around 900 active registrarsAround 2 000 000 applications executed every yearMore than 1 000 per year for 1 registrar

Digital documents exchange

NKA_E_SERVICES, NKA_RESTRICTIONS

NotariesMunicipalities send a digital query (simple electronic message) and get in response different kinds of extracts form the register (digital documents)

Courts send a query (simple electronic message) with the decree attached (digital document) and get in response restriction registration certificate (digital document)

Registrar’s workstations

Local server

NCA central servers

The registration technology

Local admin

NCA IT-department

Local database

Local database

Local server

Central databaseCentral

database

Totally about 125 local databasesall updates are sent in 125 places

All local databases are copied daily in order to updatecentral register

Web-server

Internet

Local admin

Local database

Local database

Oracle “client-server” technology

VPN

Quality monitoring system

I. Methodology and examination

II. Software tools (database integrity control)

1. The set of methodological documents is developed and upgraded constantly2. Every registrar has to attend courses and to pass qualification attestation every 3 years (as a result can be disqualified for some period or fired)3. Every 3 years the registration quality of every registrar is checked and his personal integrity level calculated

1. Special scripts find the mistakes in the register according to the set criteria(spelling mistakes, incompletesubject data, unstructured addresses unacceptablecombination of right an subject etc.). The mistakes are corrected either manually or automatically2. Web-site www.nca.check.byCumulative information on the register database integritycontrol (statistical reports, agencies’ and registrars’(integrity rates, information about control criteria etc.)

Examples:

Dates of birth:

x> 1900 1990>x>1850 x<1850

Sounds real (OK)

Probable mistake. Check if it’s right

Definitely a mistake. Should be corrected obligatory

Buildingstories:

X<30 30<x<50 X>50

Sounds real (OK)

Probable mistake. Check if it’s right

Definitely a mistake. Should be corrected obligatory

www.nca.check.by

E-Services • geodata services: www.ate.nca.by Municipality register web-system

• property register abstracts: www.gzk.nca.by www.oz.nca.byNKA_REMOTE

• price and value services: www.pr.nca.by www.vl.nca.by

• analytical data: “АИС РЗО” “NCA-Expert”

E-Services. Gzk.nca.by, oz.nca.by, NKA_REMOTE

www.gzk.nca.by 365 clients 13 000 queries/month Clients:• Banks• Realters, valuers, REM-organizations• Architectural and construction companies• Land surveys•Municipalities• Investment and law firms•etc.

www.oz.nca.by 8 clients 140 queries/month

Technology Kind of data Digital documents

Users Extraterritoriality Real – time regime

Charge

gzk.nca.by Web-service Object No Any that conclude a contract

Yes Yes Yes

oz.nca.by Web-service Object + Subject

Yes State Yes Yes No

NKA_REMOTE Client-Server Object + Subject

No State Yes Yes No

NKA_REMOTE

460 clients 260 000 queries/month

E-Services. Pr.nca.by, vl.nca.by

http://pr.nca.by

Standard queries

Real property price data

Conclusion of the real property

transaction

Conclusion of the real property

transaction

Real property register

Real property registerPrice registerPrice register

Property right transfer

registration

Property right transfer

registration

More than 200 000 queries/year

Special queries

Data for research

and valuation

Data for research

and valuation

Value maps

Real estate market

analysis reports

Real estate market

analysis reports

Cadastral valuation

results

Cadastral valuation

results

Market valuation

results

Market valuation

results

Value registerValue register

Price registerPrice register

http://vl.nca.by

More than 300 000 queries/year

E-Services. Ate.nca.by, Municipality register web-system

Municipality register contains legal and spatial information about municipalities and other territorial entities (including their borders). The register archive is totally digitized. Now land surveys send the registration files as a digital document

the one can get legal data about the certain municipality• Only text information • Can be used by anyone who concludes a contract

23 clients, 63 queries/month(small number of clients because we don’t have full data on the municipality borders, but now this is obligatory so the situation will change)

Essential upgrade of ate.nca.by.

• Spatial information. The municipalities are positioned on the map• Authorized users have access to the registration files digital archive• Wider range of search criteria• Municipality history is also available

Thematical mapsThematical maps

Valid borders and historyValid borders and history

Statistical reports and shp-filesStatistical reports and shp-files

Municipality register web-system

www.ate.nca.by

E-Services. “АИС РЗО”,“NCA-Expert”

NCA-Expert

Analytical database that contains the knowledge accumulated by NCA legal experts during the years of practice, so you don’t have the money to consult a specialist.

It includes:• legal library (all necessary legal acts and methodological documents)• questions and answers• chat (a possibility to discuss the problem with the NCA specialist)• projects of the documents to be adopted

Valuers

web

Digitalarchive

АИС РЗО database

АИС РЗО database

web

Digital document +

metadata

web-service

End usersEnd

users

Problems and Perspectives

…Still there is a lot to improve:

1. Paper archives

2. Distributed database, 125 local registers

3. Territorial principal of registration

4. Mainly paper turnover

5. Mainly personal application

6. Lack of cartographic material and available

spatial information

1. Week marketing and commercialization

2. Lack of the state recourses interoperability

The real property registration system development program (2009-2013)

• real-time regime registration using “thin client” technology

• digital archives

• extraterritoriality principle

• brand-new security system

• interconnection between state informational resources

• geoportal

Digital archives

Advantages:

• Less time to access the documents• Less space for the archive• Less paper (don’t have to make copies or print out e-documents)• Can provide the digital copies of the docs (e.g. to courts)• Don’t have to form the registration file with your own hands

E-documentsE-documents Paper documents

Paper documents

E-mail(state

organizations)

E-mail(state

organizations)NKA_NETNKA_NET mailmail

ApplicantsApplicantsApplicantsApplicants

Scanning Scanning

SigningSigningmetadatacreation

metadatacreation

Lotus NotesLotus Notes

metadatametadataDigital docs

Digital docs

Test exploitationOnly new files And submitted docs

Extraterritorial registration

Today routine:

only personal application!

MinskMinsk

MinskMinsk

GrodnoGrodno

Obstacles:

LegislationDistributed database

Stopgap:

Applicants@MinskApplicants@Minsk

registrar@Minskregistrar@Minsk(checking the docs and filling the application)

Paper or digital docs

Mail or e-mail

registrar@Grodnoregistrar@Grodno(registering)

RegistrationRegistrationcertificatecertificate

Newly created land parcels registration:

ApplicantsApplicants

SurveyorSurveyor(preparing surveying fileand filling the application)

Geoportal registrarregistrar(accessing the docs and registering)

RegistrationRegistrationcertificatecertificate

MinskMinsk

NKA_NET3

Web-serverWeb-server

Application server

Application server

Oracle serverOracle server

ArcGISserverArcGISserver

NCARegistrarRegistrarworkstationworkstation

Applicants’Applicants’computerscomputers

Digital archiveDigital archive

Address registerAddress register

Population register

Population register

Enterprise register

Enterprise register

Real-time regime registration No local servers and local administrators Only central database No contradictions between central and local data No need to send upgrade to 125 places Extraterritorial registration Ability to apply for any person from any computer at any time No need to input and renew subject, address, survey and inventory data Higher usability Archive metadata is created automatically Less work for registrars Correct registration of the extensive objects

Inventory register

Inventory register LISLIS

NKA_RH

Inventory register automation

EngineerEngineer MeasurementsMeasurements AutoCADAutoCAD

Inventory register

Inventory register

Property registerProperty register

Technical Technical passportpassport

• Inventory data is easily accessible and searchable• Will be automatically loaded to NKA_NET3 and upgraded if necessary• More efficient statistical data

Thank You for the Attentionnca@nca.by

kuna@nca.by