The LNM Institute of Information Technology, Jaipur

(Deemed University)

Forty Ninth Meeting of the

ACADEMIC COUNCIL

Tuesday, December 06, 2016

At 10:00 AM

In

Lecture Hall # 5

Draft Minutes

Agenda Item No. AC-M-49.01: Confirmation of the Minutes of 48th meeting held on September 03,

2016.

No Comments have been received on the circulated Draft Minutes. The Academic Council is requested

to confirm the Draft Minutes, as circulated.

Agenda Item No. AC-M-49.02: Announcements, if any, by the Chairperson.

Director's Report-

• Director, Prof. S. S. Gokhale presented his report to Academic Council. He also shared the

details of faculty recruitment, and welcomed the following new members of faculty and

requested them to introduce themselves:

1. Mr. Nirmal Kumar S CSE Department

2. Dr. Kumar Padamnabh

3. Dr. TVVNL Rao

CCE Department

MME Department

• Director Sir shared with all that institute has received a formal certificate from NAAC.

• Revised Vision of the institute will be presented to the top management at the start of even

semester 2016 - 17

• By year 2020, stabilize number of students be 2500.

• Separate building for Research, Innovation, Incubation and Entrepreneurship is proposed and

very soon upon approval of top management construction shall start.

• He also shared with all present that considering the increased 'intake of students instead of

investing in creating infrastructure let us plan in a way that hostel could be provided to students

outside the campus (out sourced) with the facility of transport. And we must focus and invest in

Research.

Announcements -

• Semester Long Internship (SLI) started with Microsoft GSC around two years back and with

the time other companies found it interesting and suitable.

• Extra-Curricular Course will be introduced such as Yoga, Badminton and Music. Only one

Extra-Curricular Course such as Yoga, Badminton (and may be Music etc. in future) can be taken

by B Tech student during any semester (only once in entire B. Tech.). These would be two credit

courses and will be reflected in Grade Sheet and Transcript.

• Mini Project will be of technical in nature and only one Mini Project can be taken by B Tech

student during fifth or sixth semester (only once in entire B. Tech.). These would be two credit

courses and will be reflected in Grade Sheet and Transcript.

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• Reading Course Only one Reading Course from "OTHER ELECTIVE category" can be taken

in the seventh or eighth semester (only once in entire B. Tech.). Such a course would have a

format in which a bunch of research papers or articles would be prescribed by the mentor teacher.

The reading course can be from any discipline. Student would be required to submit minimum

two term papers of prescribed length and depth. End-semester examination would be in the form

of an open seminar. Credit for such a course will be same as a regular course.

• Self-Study Course Only one Self Study Course from "PROGRAM ELECTIVE category" can be

taken in the seventh or eighth semester (only once in entire B. Tech.). CIF, textbooks and other

education resources, quizzes and examination schedules would be identical to the regular course.

However, in extra ordinary circumstances the evaluation components other than End Term

examination can be replaced by the feasible and appropriate modes. The student would be

evaluated along with the regular class based on his/her academic performance. Only difference is

that the student needs not attend any lecture classes if s/he chooses.

• Chairperson also stated that Self Study and/or Reading Courses are not meant for PG students.

There will not be any condition to opt these courses, any and every student can apply to opt these

courses.

• Chairperson also requested all HODs and the faculty members who taught First year (Y16)

students to provide their feedback especially in terms of splitting the entire class into four small

sections. All concerned provided a positive feedback and told the council that it put a good

impact in terms of teaching and learning. Although issues related to co-ordination amongst

faculty member teaching a particular course and pace of teaching was a matter of concern.

• Chairperson, Mr. Sandeep Saini and Mr. Mukesh Jadon suggested that there be only 02 faculty

members instead of 04, to teach entire batch and other departmental faculty members need to

help them.

• Prof. Sandeep Sancheti expressed his opinion on this that there could be one Course Co-ordinator

who can regulate everything to overcome issues of co-ordination and pace of teaching. He also

suggested to have a common exam of all students, quizzes could be different as per concerned

course instructor. Course Co-ordinator shall also look into the matter of grade

normalization/moderation.

Agenda Item No. AC-M-49.03: To ratify the approval accorded by Chairperson Academic Council

for new format of Slot Wise Class Time Table.

Slot Wise Class Time Table is placed at Annexure - I.

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Academic Council ratified the same.

Agenda Item No. AC-M-49.04: To consider REVISED curriculum structure of all branches w. e. f.

Y14 (Admitted in 2014).

The Curriculum of all B. Tech. programs have been modified as a result of -

• DROP of "ITWS" and "ENGINEERING MECHANICS" courses w. e. f. Y16 batch (Admitted

in 2016)

• Making "DSA" compulsory for all students ofB. Tech. programs w. e. f. Y16 batch (Admitted in

2016) and

• Academic Council in its 48th meeting held on September 03, 2016 has ratified "Other Elective"

in place of"HSS, OPEN, and SCIENCE Electives w. e. f. Y14 batch (Admitted in 2014)

• Revised curriculum structure is placed at Annexure - II.

Academic Council approved the proposal with an observation that there needs to be a uniform system of

deciding credits of theory and/or lab course. Difference in credits corresponding to theory and/or lab

considering number of hours needs to be relooked.

Agenda Item No. AC-M-49.05: To consider change in name of degree of MME department.

B. Tech. in Mechanical- Mechatronics Engineering is one of the program offered by MME department

and branch name of students of this program on all records (grade sheet, transcript etc.) is mentioned as

Mechanical - Mechatronics Engineering until their 6th semester. Considering the probable difficulties

regarding branch in various government application it is proposed to change name of this branch from

Mechanical - Mechatronics Engineering to Mechatronics Engineering. Academic Council is

requested to deliberate and approve the same'.

Academic Council approved the proposal.

Agenda Item No. AC-M-49.06: To consider Academic Calendar, List of Holidays and LNMIIT

Calendar 2017.

Registrar Office has prepared Academic Calendar, List of Holidays and LNMIIT Calendar 2017 in sync

with list of holidays of Government of India and Rajasthan. It is also proposed that Summer Term to be

mentioned in Academic Calendar and LNMIIT Calendar. Academic Council is requested to deliberate

and approve the same. Calendars and List of Holidays is placed at Annexure - III.

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Academic Council approved the same with a suggestion that Summer Term may be included having

tentative period.

Agenda Item No. AC-M-49.07: To consider points mentioned by Mr. Sandeep Saini, Assistant

Professor, department ofECE-

1. No. of faculty members for first year courses.There should be minimum number of faculty members teaching different sections of a particularcourse. This brings more uniformity in the course and avoids mis-alignments of syllabus coveredin different sections. A maximum of2 faculty members should teach all 4 sections and remainingfaculty members should help in labs and other evaluations.This is already discussed during the presentation of Director's Report.During the discussion Chairperson explained that VEE course of even semester 16 - 17 will have04 faculty members and will be teaching 6 lectures of 90 minutes each to all sections and 7thlecture time will be used to conduct the examination. There will not be any formal midterm andend term examination of this course.

2. Restrictions on co-curricular activities and extended weekends.I feel that this semester was completely disturbed, or rather ruined, by lot of co-curricularactivities and extended weekends. We must put a full stop on such elements in our system. Itmight sound crazy, but maybe we should club together all non-celebrating holidays and declare asingle week midterm break to compensate for all the holidays and not disturb the academicsthereafter.It has already been taken into consideration while preparing New Academic Calendar.

3. A review of attendance policy followed in different courses for Odd semester of2016-17.It was decided in the last AC meeting, that all the courses should follow the 75% attendance rule.We need to review that, how seriously this policy is being followed by faculty members andstudents.Chairman Academic Council expressed that individual faculty member is encouraged toimplement the attendance policy. He also suggested to convene a meeting of studentsrepresentatives and HODs with faculty members to know more about the reason of not coming toclasses.

Agenda Item No. AC-M-49.08: To consider the template of Question Paper

Mr. Purnendu Karmakar sent a template of Question Paper to be discussed during 48th meeting of

Academic Council, but due to shortage of time this was referred to 49th meeting of Academic Council.

Template of Question Paper is placed at Annexure - IV.

Academic Council approved the same with a suggestion to change Science Elective, Open Elective andHSS Elective to Other Elective.

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Agenda Item No. AC-M-49.09: To consider points mentioned by Dr. Sunil Kumar Gauttam,

Assistant Professor Department of Mathematics -

1. Mathematics-III may be divided into two modular courses first Complex analysis and anotherPDE. This suggestion came from the honorable director himself and from faculties fromthe engineering department. But nothing concrete has come from any engineering department.

2. There was a demand from CSE faculties regarding a core course on Probability and Statistics forCSE students but again nothing concrete like the semester and syllabi etc came from thedepartment of CSE

Being Dr. Sunil Kumar Gauttam was not present point no. 1 and 2 were not presented anddiscussed.

3. CCE students have a core course in their 5th Semester "Digital Communications", which heavilyuses probability theory but "Probability theory and Stochastic Processes" is a core course isNOT meant for them but it is offered to only ECE students.

After discussions, HOD of ECE department shared that new curriculum is in progress and will becompleted by March 2017 and this issue will be taken care in updated version of curriculum. Asan immediate measure the Council decided to offer "PTSP" course to 2nd year CCE branchstudents also and they will do 05 Other Elective instead of 06.

4. Interchange of M-I and M-2 for 2017 batch.With the permission of Chair, this was removed from discussions.

Agenda Item No. AC-M-49.10: To consider membership of Association of Indian Universities

(AID) New Delhi, a statutory body for various benefits, especially equivalence of Indian University

Degrees vis a vis Foreign University Degrees and reference check. (Proposed by the Registrar)

Details are placed at Annexure - V.

Academic Council approved the same and requested the Registrar to initiate the process.

Agenda Item No. AC-M49.11: To consider the Minutes of the meeting of the AC UGC held on

November 25, 2016.

The minutes are placed at Annexure - VI

Dean Academic Prof. Gorthi, presented this item and following were highlights -

• Class Committee meetings are to be held periodically and to avoid any conflict the same can be

convened on working Saturdays. It was also discussed that absence of students representative

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from these meetings be observed seriously. It was suggested to have minimum three students

representatives one from each - poor performer, average performer and brilliant performers.

• This was also discussed and decided that last date of grade submission be seven days from last

examination of end term. Before submission of grades to academic section these are to be

presented to Class Committee.

• Feedback after Mid Term examination was also discussed and the council suggested not to have

any formal midterm feedback. If a faculty wants to do so, can be done informally at individual

level.

• Existing format of Course & Faculty Feedback is to be reviewed so as maximum compatibility

with NBA be attained, in this Mr. Purnnedu Karmakar will help Chairperson Academic Council.

• AC-UGC discussed the issue of BTP evaluation and also brought to AC, where it was suggested

to convene a meeting of all HODs to discuss this matter in length and then be presented to AC.

• . Mr. Dheerendra Mishra of Mathematics Department suggested to shift "Fourier Transformation"

part of Mathematics to Mathematics - III. The council observed that in the Month of March 2017

there will be new curriculum in place and this can be implemented at that point of time.

• AC-UGC also requested the Council to categorize the Other Elective so as at least one course

from each department which is offered under Other Elective Category be completed by every

student, the Council did not approve it.

• Guidelines for Invigilation by faculty members were presented as follows -

o All faculty members should keep their mobile phone in silent mode and not use it during

the invigilation duty;

o (ii) faculty member should periodically go for a round of the lecture hall;

o (iii) faculty members should not gather outside the lecture halls and chat;

• It was also discussed about the use of "unfair means" during the examinations; AC -UGCrecommended that,

o In all cases, where the evidence of unfairness is undisputed (such as mobile phone outside

the pocket, a slip of paper relevant to the course, written matter of relevance on parts of

human body, etc.) the student be awarded zero in case of Mid-Term Exam and an 'F' grade

in case of the End-Term Exam;

o In all cases where the evidence is unfair but may not have led to misuse (such as some

course related matter is written on the question paper, mobile phone is found inside the

pocket, suspicion of copying answers from another student, etc), the case will be dealt by

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HOD in case of Mid-Term Exam and by a sub-committee of AC-UGC in case of End­

Term Exam;

• Dr. Deepak Nair had discussed an important technical aspect of the summer internship at

Kazakhstan in AC - UGC and he was asked to share a write-up on the same at AC meeting. The

council deliberated on this suggested that it is not practical and doable and there is no direct

correlation.

Agenda Item No. AC-M-49.12: To consider the Minutes of the meeting of the AC PGC held on

November 17,2016

The minutes are placed at Annexure - VII

Chairman AC-PGC Prof. G D Sharma, presented this item and following were highlights -

• AC-UGC has considered the guidelines for Ph. D. program notified by UGC in July 2016.

• The eligibility for M. Sc. (Mathematics and Physics) admissions - 50 % or equivalent CGPA in

undergraduate level, JAM qualified or qualifying entrance examination conducted by respective

departments. The Council suggested that minimum 55% in graduation + JAM exam so as quality

of students need not to be compromised.

• TERM course to be divided into two parts - (i) in general for all and (ii) specific to the

department level, The Council approved this.

• The Council also approved the proposal of having Ph. D. Admissions twice a year (i) in July and

(ii) in December every year.

• A proposal of new two year M. Tech course on "VLSI and Embedded Systems", received from

the Department of Electronics and Communication Engineering and discussed in the meeting of

AC - UGC and it was presented in AC. The Council resolved that this course may be start from

next academic session (2017-18) with following important points -

o Admission process will be same as other M. Tech. programs

o Tuition Fee will be same as other M. Tech. programs

o Minimum number of students to start this program is FIVE.

Chairman AC - PGC also stated that Curriculum for this program is already in place, software

were acquired during past two years and there is no additional requirement of infrastructure,

faculty and staff.

• The proposal of following courses were considered for Ph. D and M. Tech courseo Computational Methods in Engineeringo Optimization Methods in Engineering Designo Failure Analysis and Design

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o Modern Control of Dynamics System/ Basic Control Systems For Mechanical Engineerso Computational Heat and Fluid flow

The Council suggested to present detailed CIFs of these courses before seeking final approval.

Agenda Item No. AC-M-49.13: To consider the Minutes of the meeting of the AC HMC held on

November 22, 2016.

The minutes are placed at Annexure - VIII

Chairman AC-HMC Dr. Amit Neogi, presented this item and following were highlights -

• Mr. Samar Singh has recently taken charge of AR-Student Services and he along with wardens of

hostels have already started to fix the problems. Maintenance of Air Ducts will start from winters

only so as delay in starting the ducts during summers be avoided.

• To prevent smoking in hostels it is thought that there be a dedicated care taker for night shift who

can monitor night time activities of students inside the hostels.

• The Council was told that Mess are doing well and there was a COSHA special team to check the

quality of the food on daily basis.

• Chairman AC-HMC shared with the Council that it has been observed that oily and high priced

food items are being sold in canteen and it is decided that from now onwards new healthy food

items at lower price will be provided.

• Posts for Hostel Presidents, Mess Presidents and Canteen Presidents were created for the first

time

• Hall Day was celebrated for the first time in LNMIIT. All the hostels were decorated with light.

Inter hostel entry was allowed for the first time in all hostels.

• Coffee/Tea machine are installed in all the hostels. The coupons are available in Amul shop.

They maintain it. Performance is good as stated by COSHA

• Night canteen has been started by a mobile van: It starts from late evening till 3.30 AM.

• Pay facility using PayTM : Cashless transaction started for the first time in campus.

Agenda Item No. AC-M-49.14: To consider the Minutes of the meeting of the AC LAC held on

November 15,2016.

The minutes are placed at Annexure - IX

Chairman AC-LAC Dr. Vikram Sharma, presented this.item and following were highlights-

• Procedure of procurement of e-book was presented and accordingly list of the books

recommended by the departments needs to be sent to Library and library should compile the list

of all the books for procurement from publisher.

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• Due to less intake in PO courses resources (e-subscripts) were not heavily utilized, it was

suggested to renew for one more year to analyze usage of such resources

• Exhibition of books from various publishers to be planned in every semester where students,

faculty and staff can explore the books for recommendation.

Agenda Item No. AC-M-49.15: Any other item with the permission of the chair.

There being no other item on the table, the meeting ended with a vote of thanks to Chair.

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R·~~C~C~)~ e.b Ilr) ""l{) l-:}

Registrar 1-/C--The LNMIIT, Jaipur

Draft Minutes circulation for comments and Approval

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· ...

Annexure-A

The LNM Institute of Information Technology, JaipurList of Invitees - 49thAcademic Council Meeting - December 06, 2016

1. Dr. Ashok Garai2. Dr. Nabhyendu Das3. Dr. Arpi Majumder4. Mr. Nimal Kumar S5. Dr. M V Deepak Nair6. Dr:Rajbala Singh7. Dr. Manish Garg8. Dr. Vikram Sharma9. Mr. Prabin K Jha10. Dr. Pratibha Garg11. Dr. Manju Dhariwal12. Dr. Joyeeta SinghaI3.Dr.TVVNLRao14. Dr. Manish Singh15. Dr. Pomita Ghoshal16. Dr. Usha Kanoongo17. Dr. Preety Singh18. Dr. Poonam Gera19. Mr. Mukesh Jadon20. Dr. Jayprakash Kar21. Mr. Purnendu Karmakar22. Mrs. Beena Gokhale23. Dr. Sunil Kumar24. Dr. Bharavi Mishra25. Dr. Anjishnu Sarkar26. Dr. S S Nehra27. Mr. Vikas Bajpai28. Dr. Abhishek Sharma29. Dr. Smrity Dwivedi30. Dr. Kapil Jainwal31. Dr. Kusum Lata32. Dr. C K Nirala33. Dr. Nikhil Sharma34. Dr. Dheerendra Mishra35. Dr. Amit Neogi36. Prof. A P Singh37. Dr. Vibhor Kant

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