Upload
hank
View
36
Download
4
Embed Size (px)
DESCRIPTION
THERE IS A WAY. - Organizing Self. “To become a ringmaster, you must realize that there’s a time and a place for everything. Successful time managers realize its all about DISCIPLINE”. T - Things To Do I - Identify priorities - PowerPoint PPT Presentation
Citation preview
iExpert
THERE IS A WAY
- Organizing Self
iExpert
“To become a ringmaster, you must realize that there’s a
time and a place for everything.
Successful time managers realize its all about
DISCIPLINE”
iExpert
T - Things To Do
I - Identify priorities
M - Make It Happen
E - Evaluate
iExpert
• What is the goal?
• Why am I doing this?
• How & Why will I succeed?
• What happens if I chose not to have a goal?
Goals – A few questions
iExpert
“The difference between a Goal and a Dream is the written word”
• A goal is the end result towards which time, energy and resources are directed.
• It should define the outcome and the purpose
iExpert
SMART Goals
• S SPECIFIC
• M MEASURABLE
• A ATTAINABLE / ACHIEVABLE
• R RELEVANT
• T TIME BOUND
iExpert
Plan your work & Work your Plan
• Break each goal down to specific tasks – with clear outcomes
• Plan the execution of those tasks – with timetables
• Gather the necessary resources
• Execute the plan
iExpert
• Review– Can be done daily/ monthly/quarterly– Self review (Use of metrics, To Do Lists)
• Revaluate– Incorporate necessary changes & document
• Reschedule– Agree upon date of next review and final dates
for completion
The 3 Important R’s
iExpert
External Time Wasters
• Interruption
• Office Socializing
• Too many unplanned meetings
• Unscheduled Visitors
• Unclear Goals
• Poor work environment
• Bureaucratic ways
iExpert
Internal Time Wasters
• Procrastination• Lack of Planning• Lack of prioritizing• Slow reading• Indecision• Not being able to say “NO”• Physical & Mental exhaustion• Low self motivation• Messy Work place
iExpert
Let me do it tomorrow
Procrastination
Is“putting things off”
iExpert
• Phase 1 : Thinking We can do it• Phase 2 : Anxiety• Phase 3 : Foreboding• Phase 4 : Guilt & Fear• Phase 5 : Frenetic Activity• Phase 6 : Uneasiness• Phase 7 : Secretiveness• Phase 8 : Superstition• Phase 9 : Hopelessness
Phases of Procrastination
iExpert
So, What are the ways to use our time ?
Can we save money; as Time is Money!
iExpert
iExpert
Checklist of some Time Savers & Have Fun!
Write things down
Prioritize your to do list
Plan your week ( Broad List)
Carry a notebook/ Organizer
Learn to say ‘No’
Identify Bad Habits
Continuously improve yourself
Keep a Goal Journal
Get enough Sleep
Don’t be a perfectionist
Utilize “Productive Procrastination”
Ask Questions
Apply the 80/20 rule
Use your energy cycles
Clean your desk , cupboards
Learn to relax
Learn to Speed read
Find a Role Model
iExpert
Some Tools• Day Planners
• Handheld PDA’s
• PDA / Cell Phones
• Handheld tape recorders
• PIM Software
• Tablet PC’s
iExpert
Using the TOOLS
• Don’t be afraid of the learning curve
• Be consistent - daily is daily, occasionally is not worth much.
• One source works – multiple sources mean you never have the information you need when you need it.
• Backup everything. An appointment lost, a contact lost, may mean work is a do-over, and who needs that.
iExpertSome tips to increase Productivity & Concentration
• Candle watching• Separate yourself from your environment• Set Goals• Avoid Stimulants• Eliminate distractions ahead of time• Develop an interest in your task• Practice the “5 More” rule
iExpert
iExpert
LIST OUT ONLY
THINGS THAT YOU WANT TO DO…
TO CREATE THE DIFFERENCE !
iExpert
““Be . Be .
Be . Be .
Think . Think .
THERE IS ALWAYS A THERE IS ALWAYS A WAY!”WAY!”