ThIS PaCkET InCLuDES ThE STEPS anD InSTruCTIonS … · Available at end of this document Available on the Online Camp Prep Center 4 STEP 2: Organize Family Groups (continued) Suggestions

This information is simply a print version of what is available online. The forms needed are available in the second half of this document. Additional information is available at www.campprepcenter.com including:

• Sign-up sheets to help you sign up your students• Promotional graphics to design your own brochures• Driving directions• Location information• Luggage tags for your students• Ideas & suggestions for organizing Church Group Time• Frequently asked questions

We hope this information will help you prepare for camp and allow you to have the best possible experience with your students this summer!

Feel free to contact us with any questions through our Event Prep Line at 888.213.6038.

ThIS PaCkET InCLuDES ThE STEPS anD InSTruCTIonS nEEDED To PrEParE For STuDEnT LIFE ThIS SummEr.

Student Life For Kids Prep Center

Available at end of this document Available on the Online Camp Prep Center 1

Thank you for visiting Student Life’s Camp Prep Center for your event preparation. We encourage you to thoroughly read the information provided to help you and your students have a positive camp experience. Please be mindful of the following highlights and important deadlines:

1. Plan to bring one (1) adult for every ten (10) students. (STEP 2) 2. Log onto www.campbiblestudy.com in advance to help your Family Group & Student Leaders

prepare to lead Family Group Bible Studies. (STEP 3) 3. Lead a Parent’s Meeting a few weeks prior to camp and distribute the Waiver and Release Form

along with the Parent Flyer and Checklist. (STEP 4) 4. Submit your Group Leader Agreement along with Rooming and Family Group Lists no later than

12 days prior to camp. (STEP 5) 5. Pay your Final Balance no later than 12 days prior to camp. (STEP 6) 6. Prepare for travel using our driving directions and packing suggestions. Don’t forget to note what

time zone you are traveling to for camp. (STEP 7) 7. Submit any Final Changes to your list prior to arriving at registration. (STEP 5) 8. Prepare for your nightly Church Group Time (STEP 8)

Feel free to contact us at anytime on our Event Preparation line at 888.213.6038.



STEP 1: Sign-Up Students

The following items have been provided to help you register and prepare students for camp.

Sign-Up Students

Media Slide - Put this Power Point slide with the rest of your announcements before your service.

Coupon Books - Reminders to hand out to your parents to keep track of their student's balance.

Poster- Download a .zip file of Camp 2008 Promo Posters. (11x17)

Sign-up Sheet - Get your students to sign up early by using this sign-up sheet.

Clip Art - Use Student Life graphics to create brochures, hand outs or mailers for your students and parents.

Banner Ads - Use Student Life banner ads on your church's website. Also, use them in your blog areas or emails as signatures.

Theme Overview - Want to know what the focus will be this summer at camp? Get a brief overview of the 2008 Theme: The Way.

Videos - Download the Kids Camp 2008 Promotional Video to show to students and parents.

Pre-Camp Resources

Visit the student life store at www.studentlife.com to pre-order nametag lanyards.

Lanyards will be delivered the first day of camp.



STEP 2: Organize Family Groups

Family Groups are the small groups (9-12 people) you will place your students in for Bible Study, Family Group Investigate, and Recreation Teams. Adults, using the curriculum provided by Student Life, lead these groups.

Family Group Leaders are the “M.V.P.’s” of Student Life For Kids Camp. They will have the opportunity to love, teach, encourage, challenge, and counsel students. Plan to enlist one Family Group Leadership Team for every ten (10) students you are bringing to camp.

Family Groups consist of:

• 9-12 Students • Family Group Leadership Team

o At least one adult Family Group Leader o Student Leader (optional)

Family Group Leaders should:

• Be a college junior or older • Be able to relate to students • Be prepared to share the plan of salvation with their group or one-on-one • Be able to prepare and lead three Bible Study discussion sessions and two Family Group

Investigate sessions • Be an encouraging and active part of recreation

Student Leaders

If you choose to bring Student Leaders, they will assist the adult Family Group Leaders in leading the Family Group.

Student Leaders should:

• Be a high school Junior, Senior, or recent graduate • Have a healthy and growing relationship with Christ • Be willing to give support, encouragement, and assistance to the Family Group Leader • Be prepared to share the plan of salvation and their personal testimony with their group • Be an encouraging and active part of recreation

(Step 2 continued on next page.)



STEP 2: Organize Family Groups (continued)

Suggestions and Things to Remember

• Children’s Ministers should NOT plan to be Family Group Leaders. Your role for the week is to be available to hang out with your students and minister to them.

• As you enlist your leaders for camp, assure them that the Bible Study material fully equips them for their responsibilities as leaders throughout the camp experience.

• Please give the material to your leaders as early as possible, and emphasize the importance of your leaders being prepared to teach the Bible Study BEFORE they come to camp.

• Encourage your leaders not to feel overwhelmed when they view the Bible Study material. We provide more material and activities than needed so they can choose what best suits their group.

• Family Group Leadership Team Meetings are held each day of camp and are meant to encourage Family Group Leaders and Student Leaders, review that day’s Bible Study Lesson, and answer any questions Family Group Leaders may have.

Setting Up Family Groups

In addition to building your Family Group Leadership Teams, you will need to decide if you would like your group to be in a Mixed Family Group or Independent Family Group.

MIXED Family Group Option

• This option is beneficial for groups whose students know each other fairly well. • Student Life will place your students into Family Groups with their roommate (or at least one other

student from your church) and a mixture of students from other churches. • You will still need to bring adults to be Family Group Leaders, because they will be assigned to

lead Mixed Family Groups.

INDEPENDENT Family Group Option

• This option is beneficial for groups that do not know each other very well and/or would benefit from spending group-building time together. This is a great option for large groups.

• You will indicate who is in each group, and students will be taught by leaders from your church. • These groups should consist of 9-12 students and one leadership team. If you are bringing less

than 9 students to camp, you can still choose this option.



STEP 3: Prepare Family Group Leadership Teams with Online Bible Study

The Way is the theme for Student Life For Kids Camp 2008. The corresponding Bible Study is available for you and your Family Group Leaders to prepare online. In order for your leaders to access the lessons online, please provide the following instructions to them. Camp Bible Study will be available soon.

Steps to Access Family Group Bible Study

• Log onto www.campbiblestudy.com • Click the Student Life For Kids button • Children's Ministers log-in information: Username: camp2008 Password: kids2008 • Family Group Leaders log-in information: Username: teacher2008 Password: kids2008

We encourage your leaders to prepare online so that they have all the resources* available to them. In the event that some of your leaders do not have access to the web, you can download the complete study and provide them with a copy. Follow the access instructions above and choose the “Print” option.

NOTE: Current Student Life Bible Study customers -- starting this year the Camp Bible Study WILL NOT be accessible from your Bible study account. You will need to supply all of your teachers serving as Family Group Leaders with the login information above.



STEP 4: Meet with Parents and Students to Distribute Forms

Plan to meet with your parents and students several weeks before camp. Since some of our forms must be notarized, you may want to have a Notary Public on hand.

The following two forms are required to be submitted to Student Life:

• Group Leader Agreement o This form needs to be signed only by the Student Minister (or Group Leader). o Please send in to the Student Life office with your Final Balance and Rooming List 12

days prior to camp.

• Student Life Waiver & Release Form o The parent or guardian of participants 18 and under must sign this form. Participants

older than 18 must sign their own form. o Regardless of age, every person who attends Student Life Camp must have a

notarized form and have them turned in by the Student Minister at registration. o Please do NOT mail these forms to the Student Life office before camp; they will be

collected at registration upon arrival.

Additional Forms

• Special Needs Request o Please submit this form 30 days prior to camp if you have a participant(s) with special

needs. This is particularly important for participants with any disability requiring assistance under the Americans with Disabilities Act (ADA), such as hearing impairments, physical disabilities requiring wheelchair access or blindness.

• SAMPLE Medical Release Form (pdf version) (Word version) o Student Life requires churches to collect and maintain Medical Release Forms for their

participants for their own use. o Student Life has provided a SAMPLE Medical Release Form for you to adapt if

necessary. However, we will NOT collect them. o Feel free to use your own form if you have one. Confirm that you have secured the

needed information for your records.

• Parent Flyer and Checklist (Click link below according to event attending) o Encourage parents to visit studentlife.com and find their student's event to stay

connected with camp. They can e-mail their student, send gift certificates, read camp news, view pictures, and listen to live evening worship.

o Checklist includes: Stuff to Bring, Stuff NOT to Bring and Things We Have an Understanding About



STEP 5: Submit Rooming and Family Group List

Rooming and Family Group Lists are due 12 days before camp in the Student Life office. Housing priority is given in the order that deposits were received.

Options for Submitting List:

NOTE: Groups over 50 must use the email or online option.

1. Submit Online Form 2. Email Excel Template

3. Fax or Mail Forms

After you have submitted your information, feel free to submit changes to Student Life prior to arriving at

camp using the Changes Request Form.



STEP 6: Paying Your Final Balance

For a complete list of Financial Guidelines.

April 1, 2008

• If your registration number is lowered on or before this date, deposits can be transferred to your church’s account but will not be refunded.

• If your registration number is lowered after this date, deposits are non-refundable and non-transferable to your camp balance.

12 Days Before Camp

• Final Balance, Rooming Lists (with Family Group assignments), and Group Leader Agreements are due in the Student Life office.

• You become financially responsible for the number of people registered. • An official registration number will be established for your group. We will use your official

registration number to make final commitments to camp locations and to calculate your final balance.

• All final balance money is non-refundable and non-transferable after this date.

Increasing your registration number is only possible if space is available at your location. Please contact the Student Life office at 888.213.6038 if you would like to increase your registration number before you make commitments to anyone in your group.

Please make checks payable to Student Life and mail to arrive in our office no later than 12 days before camp.

Payments sent standard mail: Payments shipped via FedEx or UPS Student Life Student Life P.O. Box 36040 2183 Parkway Lake Drive Birmingham, AL 35236 Birmingham, AL 35244

We also accept Visa, Master Card and American Express through our office at 888.213.6038.

National Disaster Cancellation Policy Since Student Life began, we have always followed through with hosting planned events. We are committed to continue to do so. However, in these uncertain times post-9/11, a national disaster or act of terror could render us both unable to host a planned event or return your deposits. Please be advised that if a Student Life event is cancelled due to such extraordinary circumstances, we cannot refund your deposits regardless of other published cancellation dates and deadlines.

Weather Cancellation Policy Student Life has your group’s safety in mind as we host events. If we are unable to host an event due to weather conditions, deposits cannot be refunded. Refunds of final balance payments will be made only if properties and/or locations refund Student Life for those costs. If an event is hosted as scheduled and your group cancels or reduces your registration number due to weather conditions, all payments are non-refundable.



STEP 7: Prepare for Travel and Registration Day

Download Directions and Location Information

Visit www.campprepcenter.com for directions and location information. Included will be directions, maps, free time options, mailing address, time zone, phone number and location housing information.

PLEASE NOTE:

• If you are running late to registration, and your Registration Day falls on a Monday- Friday, please call the Events Preparation line at 888.213.6038.

• If you are running late to registration, and your Registration Day falls on a Saturday or a Sunday, please call 205-451-8449 so your Event Coordinator can be notified.

Items to Bring to Registration

• Student Life Waiver and Release Forms (See Step 4) • Copies of Rooming List • Payment for any additions or outstanding balances • $10 key deposit for each person in your group

Loading Vehicles

• Arrive between 11:45 am -1:45 pm for registration. • We suggest labeling luggage with something specific to identify your church. • We strongly suggest color-coding girls’ and guys’ luggage to make this process easier. • Girls’ and guys’ luggage needs to be packed separately to make unloading more efficient.

o Luggage tags are designed to print on Avery 5163 labels. Labels print on a template that has 8 labels to a page, 2x4 each.

Avery 5163 lables are a basic shipping label. Print Luggage tags on label paper, put the sticker on a 3x5 index card. Hole punch the card.

OR Buy perferrated nametag paper, and name tag slots. Print on paper and hole punch the plastic slot.



Step 8: Review Important Information

Student Life For Kids Camp Daily Schedule

Frequently Asked Questions

Church Group Time Ideas

Bus Drivers

The best option for your bus driver is to have your church arrange accommodations in a local hotel. If you request a bus driver to stay on campus, Student Life For Kids cannot guarantee that the driver will have a single room. In most cases the driver would have to count as one of your adults and be housed within the assigned lodging of your group.

Pre-Camp/Post-Camp Housing

Student Life For Kids is unable to make arrangements for groups to stay the night prior to or following camp. We have our locations reserved only for the nights that camp is in session.

Lost and Found

• Items found at camp will be placed on a designated table in the Worship Center. • Lost items collected by Student Life will return to the Birmingham office at the end of the summer. • All unclaimed lost and found items will be donated to charities and groups in December 2008. • Claimed lost and found items will be shipped C.O.D. • Student Life is NOT responsible for items left at camp.

This packeT includes The forms and parenT handouTs needed To prepare for sTudenT life for kids camp.

complete information is available at www.campprepcenter.com including:• Sign-up sheets to help you sign up students• Promotional graphics to design your own brochures• Driving directions• Location information• Luggage tags for your students• Ideas & suggestions for organizing Church Group time• Frequently asked questions

We hope this information will help you prepare for camp and allow you to have the best possible experience with your students this summer!

Feel free to contact us with any questions through our Event Prep Line at 888.213.6038.

Group Leader Agreement

Church: __________________________________________________________________

Address: _________________________________________________________________

City: _______________________ State: _________________ Zip: ________________

Group Leader Name (Authorized Agent):_______________________________________

Camp Location (herein after “camp location”): __________________________________

It is the desire of Student Life to help people know Christ through His Word. During events this best happens

through a solid partnership with the local church to help create a meaningful and safe experience. The following

responsibilities are asked and required from each attending group’s leadership:

I am responsible for the Spiritual guidance of all individuals in our group.

This includes, but is not limited to, counseling students and adults concerning spiritual decisions in corporate

gatherings, quiet time, church group time, as well as other opportunities throughout the event.

I am responsible for discipline, supervision and leadership of individuals in our group.

This includes, but is not limited to, in the dorms/lodging, during corporate gatherings, during scheduled events

and throughout free time.

I understand that any damages incurred on campus due to actions from members of our group will be the

sole responsibility of that individual or the church/group that they are attending with.

I understand that all decisions regarding medical needs of individuals under my supervision are the sole

responsibility of me and our adult leadership.

This includes, but is not limited to, decisions about medical/injury treatment, collecting and maintaining copies

of medical release forms, medical history or attendees’ medical insurance information, transportation to

medical facilities if needed and communication with parents or guardians regarding any medical needs of

attendees.

I am responsible for a child protection policy.

This would include conducting background checks on the adult leaders you bring, as well as establishing

guidelines and policies that ensure the safety of the students you bring to camp.

I understand that I am responsible for the arrival and departure of all of my students. If parents are picking

up a student early they will make arrangements through me and I will communicate with them regarding any

attendee’s departure from a Student Life event.

I understand that I am responsible to uphold the event guidelines that Student Life and the camp location

have set that will be communicated to each student and adult at Student Life events.

This includes, but is not limited to, dress standards, attendance, lights out, guys and girls being in the

appropriate rooms, no alcohol, tobacco, drugs, weapons or fireworks.

In the event of an accident or injury to a participant at Student Life events, the Student Life staff and/or the

camp location staff (including colleges, universities and conference centers) will not make any recommendations or

decisions regarding medical treatment or diagnose illnesses or injuries. Our staffs may provide basic first aid but

will never provide medication of any kind. All medical decisions are reserved for the authorized agent (group

leader) of the church. We strongly urge that medical attention be sought for any injury occurring during at a Student

Life event.

I understand my responsibilities as the authorized agent of my church and I will properly train, educate and

inform each of my adult leaders to help our group carry out our assigned tasks and expectations.

Signature: __________________________________ Print Name: ________________________________________

Church: ____________________________________ Date: _____________________________________________

Student Life

P.O. Box 36040

Birmingham, AL 35236

PH: 800.718.2267

FAX: 205.403.3969

www.studentlife.net

FOR OFFICE USE ONLY

Code: ____________________

Team: AQU BLU BRN ORG

YLW SKI TOUR

WE ARE HELPING PEOPLE KNOW CHRIST THROUGH HIS WORDWWW.STUDENTLIFE.NET

Waiver & ReleaseAll participants in Student Life Events must have a signed and notarized Waiver & Release Form, includingadults 19 years and older. Participants under 19 must have the authorized signature of a Parent/Guardian. Thisform cannot be faxed or mailed to the Student Life office. It must be brought to registration.

Name of Church: ____________________________________________ City/State: _________________________

Name: ________________________________ Birthdate: _____/______/______ Age: ______ Sex: Male FemaleAddress: ________________________________________City: ___________________ State: _____ Zip: _______

Parent/Guardian: ______________________________________________ Home Phone: (___)_________________Work/Cell Phone: (____)_______________ Email: ___________________________________________________Camp Location (herein after “camp location”): _______________________________________________________

Event attending:

Student Life Camp Student Life Mission Camp Student Life @ The Beach

Student Life For Kids Camp Student Staffer (Volunteer)

Please check which one best describes the attendee (more than one may apply): Student Family Group Leader Student Leader

Adult Youth/Children’s Minister

Consideration. I acknowledge the personal benefits accruing to me (and my child, as applicable) by reason of participation inthe above described event and am aware of the activities in which I, or my child, will be involved through said participation.

Release / Indemnification. I hereby, in consideration of such benefits and other good and valuable consideration received,consent to the above listed participation and release absolutely, forever discharge, hold harmless and covenant not to sue StudentLife, Inc., and camp location (including colleges, universities and conference centers), its directors, employees, agents,volunteers, and affiliates ("Student Life" and “camp location”) from any and all present or future liability, claims, demands,actions or rights of action, whether asserted by me or a third party arising out of my (or my child's) participation in eventactivities (the "Claims"). I agree to indemnify Student Life and camp location for any such Claims brought by me or a third partyfrom any costs associated with defending or litigating such claims, including but not limited to attorney fees, costs and legalexpenses.

Assumption of Risk. I am aware of the risks associated with participation in the above event and do hereby voluntarily assumefull responsibility for any risk of loss, property damage or personal injury, including death, that may result from participation inevent activities.

Medical Emergency. In the event of injury or a medical emergency, I understand that the church’s group leader, not StudentLife and camp location, will be responsible for the medical care of all attendees. It will be the church group leader'sresponsibility to assess medical needs, obtain and consent to appropriate medical care, transport persons in need of medical careand contact parents or guardians of minors. I release Student Life and camp location from any and all liability related to medicaltreatment. In addition, I assume the risk and financial responsibility for any injury resulting from the attendee’s participation inall Student Life and camp location events.

Missions Authorization Addendum – I acknowledge that during my (or my child's) participation in Mission Camp or as aStudent Staffer volunteer that certain risks do exist. These include, but are not limited to, the hazards of being in a constructiontype setting, travel by automobile, the risks involved in leading recreation games and those existing because of content of theseprograms. In consideration of this acknowledgement, I voluntarily have and do hereby, assume all risk associated with my (ormy child's) participation in these programs.

FOR OFFICE USE ONLYCode: ____________________

Team: AQU BLU BRNORG YLW

Student Life @ The Beach Authorization Addendum – I acknowledge that during my (or my child's) participation in StudentLife @ The Beach that certain risks do exist. These include, but are not limited to, the hazards of public beaches, travel byautomobile or shuttle service, public condos and hotels, recreation activities and swimming in the ocean. In consideration of thisacknowledgment, I voluntarily have and do hereby, assume all risk associated with my (or my child's) participation in thisprogram.

Camp Location Recreation Addendum - The recreation programs at summer event locations strive to offer fun, safe, andchallenging activities that engage the whole person--body, mind and soul. Program staffs are trained and as a team committed toyour rewarding experience with safety as their highest priority. They have done everything possible to mitigate any risksinvolved in their recreation programs. However there are inherent risks to participation in recreation activities, including but notlimited to, initiative games, high and low challenge course, outdoor education, paintball and aquatics. You could experience anyof the following - elevated heart and respiratory rates, uncomfortable group dynamics, climbing or descending unpredictable andpossibly slick or uneven terrain, crossing narrow wires and logs, jumping, running, climbing/descending steep rock faces,traveling long distances in remote settings, carrying weight on your backs and shoulders, unforeseen forces of nature or weather,any of which could result in injury/illness that could result in loss of life, limb, and/or property. For more detailed informationabout the recreation programs offered at summer event locations, go to www.studentlifecamp.com and follow the specificlocation Recreation Program link.

Understanding. I represent and acknowledge that I have completely read and understand this document and all its terms and allmatters referred to herein, that I have had an ample opportunity to obtain the advice of counsel and that, by signing thisdocument, I understand that I am relinquishing legal rights and remedies that may have otherwise been available to me. Iunderstand that this Waiver and Release shall be construed as broadly and inclusively as is permitted by applicable law and agreethat if any portion of this document is held invalid, the remaining shall continue in full force and effect. To the extent therestriction on filing lawsuits is deemed unlawful, I agree to submit any Claims to a Christian conciliation/mediation organizationfor binding resolution.

Media Consent. I give my consent and permission for the taking of photographs and/or video of me (or my child) during thedescribed event and waive and/or assign any and all rights (including copyright) in such media to Student Life and camp location.Student Life and camp location, as the sole owners of such media, shall have the exclusive right to control and determine the use,display, performance, reproduction and dissemination of any such photographs and/or videos.

Copy to Camp Location. It is understood and agreed that a copy of this form shall be treated as authentic and binding as theoriginal and that a copy of same shall be provided to camp location.

CAUTION: READ THIS DOCUMENT CAREFULLY BEFORE SIGNING. THIS IS A GENERALRELEASE AND INDEMNIFICATION OF CLAIMS.

Please check, which applies: Parent/Guardian Attendee 19 years of age and older

Signature: _____________________________________________________________If you are a Parent/Guardian of an attendee who is under 19 years of age, please include the following.Your Name: _________________________________________________________Relationship to Attendee: _______________________________________________Contact Number: _____________________________________________________

Notary Information

The following is to be completed by the notary witnessing parent/guardian’s signature.

The State of _________________________ the County of ________________________Before me, a Notary Public, on this day personally appeared ____________________ known to me to be the person

whose name is subscribed to the foregoing instrument and acknowledged to me that he executed the same for the purpose andconsideration therein expressed.Given under my hand and the seal of the office this _______________________day of ________________________________,A.D.________________________.

Notary Public, Signature __________________________

My commission expires the _________ day of______________, A.D.______________.

Special Needs Information

Attention Group Leader: The purpose of this section is (1) to enable you to notify Student Life of

individuals in your group who have special needs and (2) to communicate to group leaders about what

Student Life is able to do to accommodate those with special needs, particularly disabilities under the

Americans with Disabilities Act (ADA).

It is our desire to host all people with excellence, including those with special needs. This will not be

possible without the help of the group leader. Please provide notification at least 45 days prior to the

first day of your camp in order to allow us enough time to accommodate the individual’s need.

Please mail or fax this form to the Student Life office. If you have questions, you may contact us at

888.213.6038. When we receive notification of your special needs request, you will be contacted by a

person in our office to begin the process of preparing to accommodate the need.

Special Needs Information for Deaf or Hard of Hearing Students:

Student Life will do the following to host individuals who are deaf or hard of hearing:

1. Reserved seating for the individual and a couple of his/her friends. (We cannot guarantee

reserved seating for the entire group.)

2. Strategic placement of reserved seating to allow for good sight lines to video screens and the

stage.

3. Space for interpreter, as well as accommodation of needs of interpreter (lighting, podium, etc.)

during large group gatherings including worship, morning celebration and Late Nite.

4. Accommodation of special auxiliary devices such as microphones to be worn by camp pastor.

5. Assistance with provision of interpreters during large group gatherings including worship,

morning celebration and Late Nite.

The group leader will be responsible for the following:

1. Prior to the event, all communication with Student Life, including special requests, needs to be

made by the group leader.

2. During the event, all requests must be made by the group leader TO the camp director.

3. Student Life may require the individual and special helps (interpreters, auxiliary aids, etc.) to be

in place 15 minutes before the beginning of each large group session to ensure that reasonable

accommodation will take place.

Student Life

P.O. Box 36040


PH: 800.718.2267

FAX: 205.403.3969

www.studentlife.com

Special Needs Request Form

Camp Location and Dates: _________________________________________________________

Church: _______________________________________ City/State: _______________________

Youth / Children’s Minister Name: ___________________________________________________

Email: ____________________________ Phone: (____)____________ Fax: (____)___________

Name of Individual with Disability: ______________________________ Gender: _____ Age: ____

Please check the appropriate box to indicate the type of special need of the individual:

_____ Deaf or Hard of Hearing (Please indicate accommodations needed.)

___ Reserved Seating

___ Interpreter (Student Life will work with Hands in Motion Ministries to secure an

interpreter. Please make this request at least 30 days prior to the first day of your camp.)

___ Assistance with Hearing Device (i.e. Does the individual have an auxiliary aid that the speaker

needs to wear?) If yes, please explain. ________________________________________________

_______________________________________________________________________________

___ Other (Please describe.) ___________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_____ Physical Disability Requiring Wheelchair Access

_____ Blind

_____ Other Disability (Please specify in the space below.)

Please describe the extent of the disability / special need:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Student Life

P.O. Box 36040


PH: 800.718.2267

FAX: 205.403.3969

www.studentlife.com

Place Church/Youth Group Logo and Church info here

Medical Release Form / Permission to Treat

Name of Church: _____________________________________ City/State:_______________________

Personal Information:

Name: ______________________________________________________________________________

SS # (optional): ________________________ DOB: _____/_____/_______ Age:______ Gender:______

Address: ____________________________________________________________________________

City: _______________________________________________ State: ________ Zip: _______________

Emergency Contact Information:

Parent/Guardian: _____________________________________________________________________

Home Phone: (_____)________________________ Work Phone: (_____)________________________

SecondaryContact: ______________________________ Relationship: __________________________

Home Phone: (_____)________________________ Work Phone: (_____)________________________

Insurance Information:

*Attach a copy of your insurance card to this form.

Insurance Co.: ____________________ Group#: _______________ Policy#: ______________________

Cardholder: _____________________________ Relationship to Cardholder: ______________________

Insurance Co. Address: ________________________________________________________________

Insurance Co. Phone: (_____)_____________________

Personal Medical Information:

Physician s Name: __________________________________ Phone: (_____)_____________________

Physical Limitations (Asthma, diabetes, allergies, etc.), and/or Special Instructions (Allergic to certain

meds, rare blood type, wears contact lenses, etc.):

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

List ALL medication taken on a regular basis and/or any brought with you to Camp. (Prescription

meds MUST have a pharmacy label and name of doctor.)

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

List all operations/serious injuries and dates within the past five (5) years:

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

The Health History is correct so far as I know, and the person herein described haspermission to engage in all prescribed activities except as noted.

Emergency Authorization - I hereby give permission to medical personnel selected by theparticipant s Church sponsor/his designee or camp staff to order X-rays, routine tests, and treatment formyself. In the event of an emergency and neither my primary contact nor secondary can be reached, Ihereby give permission to the physician selected by the Authorized Agent to hospitalize, secure propertreatment, order injections and/or anesthesia and/or surgery to myself as named above.

I further authorize the release of the above medical information to appropriate medicalpersonnel and/or the health coverage insurance company. In addition, I have, and do hereby, releasethe church, its employees or agents from liability associated with participation in a church activity.

I understand that if I do not have medical insurance, I, as the parent or guardian, will beresponsible for any medical expenses in the event of a sickness and/or injury.

I understand that there are risks involved in taking place in recreation activities and otheractivities related to participation in youth functions.

Signature of Parent/Guardian ___________________________ Date ____________________

The following should be completed by the notary witnessing parent/guardian s signature.

The State of _________________________ the County of________________________ Before me, a

Notary Public, on this day personally appeared ____________________ known to me (or proved to me

on the oath of__________________________________) to be the person whose name is subscribed to

the foregoing instrument and acknowledged to me that he executed the same for the purpose and

consideration therein expressed. Given under my hand and the seal of the office this

_______________day of ___________________, A.D.______________________.

Notary Public, Signature __________________________

My commission expires the _________ day of______________, A.D.______________.

stuFF tO Bringq a fantastic attitude and a desire to draw near to Godq Casual clothing for three days (Shorts that meet our

standards and pants are acceptable for all meetings, including worship.)q Closed-toe shoesq Sheets, a blanket, a pillow, sleeping bag, etc. (unless

told otherwise)q beach towels for Water Dayq Personal hygiene items q Spending money for snacks, t-shirts, CDs, etc.q $10 key depositq alarm clockq Watchq bible, pen, notebook, etc.

stuFF nOt tO Bringq Spaghetti strap tops, halter tops, tube tops or tank topsq tight clothingq “Short” shorts or skirts (Stand with your arms by your

side. If your fingertips are touching skin, your shorts or skirt should be longer for camp.)q bikinis or two piece bathing suits (unless covered with a

dark t-shirt)q speedosq Cell phones, iPods, mp3 players, DvD players or video

gamesq tobacco, drugs, alcohol or weaponsq Fireworksq Water balloonsq Clothing with questionable sayings, slogans, etc.

l Follow the guidelines below to fill out your rooming and Family Group List.l name, Gender and Status are required for each person.l List names on the form according to how you want them to room. We cannot guarantee the number of people you

will have per room as each campus varies, so please divide your group into pairs. you will be able to make roommate changes within your allotted rooms once assignments have been made.

l Keep in mind that your adult leadership will be housed with your students. We designate buildings as either male or female, so unfortunately we will be unable to accommodate married couples wishing to room together.

steP 1- make Copies of Forms

steP 2- enter rooming and Family group listl First name: Enter each name the way you would like it to appear on a nametag.l last name: Enter each name the way you would like it to appear on a nametag.l grade entering: Enter the grade each student is entering this fall. Enter G for upcoming college freshmen and a for adults.l status: Cm – Children’s minister FL - adult Family Group Leader a - adult not leading a Family Group G - upcoming college freshman SL - Student Family Group Leader (must be entering 11th grade to 19 years old) S - Student C - Child not attending as a camper (notE: Childcare is not provided.) -C1 birth to 2 yrs (no charge) -C2 3 yrs to Kindergarten ($80 off camp price) -C3 1st to 3rd grade ($50 off camp price)

Family group #: Enter the group number assigned to each person. If you choose Independent Family Groups, each student, Family Group Leader and Student Leader will need a number. If you choose Mixed Family Groups, only your Family Group Leaders and Student Leaders will need a number (number them according to how you want them paired in Family Group Leadership teams). the number you assign them will not be their Family Group number at camp; it is only to make assignments. refer to Step 2 in the Camp Prep Center (www.campprepcenter.com) for instructions on setting up your Family Groups.

mixed Family group leader Preference: this is not needed for Student Life For Kids Camp.

special Comments: Submit special needs or circumstances that your students or adults may have. In order to accommodate such requests, we must be informed of them 30 days prior to your arrival at camp. Ex: Wheelchair access needs, hearing or vision impairment, diet restrictions, etc. steP 3- Fax or mail list to student lifel FormS arE DuE no LatEr than 12 DayS PrIor to your CamP.l Fax forms to 205.403.3969 or mail to: student life housing, P.O. Box 36040, Birmingham, al 35236

steP 4- submit Changesl Feel free to make changes until the morning you leave for camp in order to make your check-in process quicker. In

order to make changes to the rooming and Family Group List you submitted to Student Life, use the Changes request Form provided. once completed, fax the form to 205.403.3969. Log back into the Camp Prep Center and click on Step 4 for the form.

Group Leader’s Name:_______________________________________________________________________

Church Name: ________________________________________ City:______________________State:________

Church Phone: ________________________________________ Daytime Phone:_____________________________

Contact Phone While at event: ___________________________ email:______________________________________

Camp Location:__________________________________________ Camp Date:_____________________________

Which Family Group Format are you choosing? mixed______ Independent______

Total Number of Female Students/adults attending:______________

RoomiNG & FAmiLY GRouP: GIRLS’ LIST

Office Use Only!camp code:________________ Account :________________

Total Rooming:____________________Reg iD: ___________

YLW ORN BLU AQU BRN

1. make copies before using.2. Please PRINT CLeaRLY IN PeN. it is important that we can read each letter in every name

3. Please fill in this form completely according to the instructions included with the forms.4. Group student and adults in to pairs.5. Fax to 205.403.3969 when complete.

mixed Family Name Grade status Family Group Leader special comments (entering) Group # Preference

______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________

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*missions & church connect Groups must choose independent

Group Leader’s Name:_______________________________________________________________________

Church Name: ________________________________________ City:______________________State:________

Church Phone: ________________________________________ Daytime Phone:_____________________________

Contact Phone While at event: ___________________________ email:______________________________________

Camp Location:__________________________________________ Camp Date:_____________________________

Which Family Group Format are you choosing? mixed______ Independent______

Total Number of male Students/adults attending:______________

RoomiNG & FAmiLY GRouP: GUYS’ LIST

Office Use Only!camp code:________________ Account :________________

Total Rooming:____________________Reg iD: ___________

YLW ORN BLU AQU BRN

1. make copies before using.2. Please PRINT CLeaRLY IN PeN. it is important that we can read each letter in every name

3. Please fill in this form completely according to the instructions included with the forms.4. Group student and adults in to pairs.5. Fax to 205.403.3969 when complete.

mixed Family Name Grade status Family Group Leader special comments (entering) Group # Preference

______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________ ______________________ _____ _____ _____ _____ _________________________

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*missions & church connect Groups must choose independent

CHANGES REQUEST

We want to be prepared for your group and help you experience a quick and simple registration process. Please fax this form to communicate additions or deletions at any time after you send your Rooming and Family Group List. Please fax the form to our home office in Birmingham, AL at 205.403.3969.

Fax changes to: 205.403.3969

mAke coPiesOffice Use Only!camp code:____________ Account #:____________

Total Rooming:________________Reg iD:_______________ YLW ORN BLU AQU BRN

Group Leader’s Name:______________________________________________________________________________________

Church Name:____________________________________Church City:____________________________Church State:_______

Church Phone:__________________ Daytime Phone:__________________ Contact Phone While at event:___________________

Camp Location:________________________________________________ Camp Date:________________________________

PLeAse PRiNT cLeARLY!

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Student Life iS committed to providing a quaLity experience at the LoweSt poSSibLe price So that more StudentS can experience Student Life for KidS camp. our goaL iS not to entertain, but rather to bring the teachingS of Scripture to Life.

Payment OPtiOns • Send payment by check to Student Life, po box 36040, birmingham, aL 35236. • pay by credit card (visa or mc) by calling Student Life at 888.213.6038.

DePOsits Due January 31 • deposits of $50 per person are due January 31, 2008. • prices increase by $10 per person if deposits are received after January 31, 2008. • housing priority is determined by the date your deposit is received.

Final Payment Due 12 Days BeFOre yOur event• your final balance, housing list and group leader agreement are due in the Student Life office no later than 12 days before

Student Life for Kids camp begins.• groups who do not send final balance, rooming lists and group leader agreement to the office by this date will be charged a

$100 late fee.

CanCellatiOns anD DeCreasing yOur numBer• deposits are non-refundable if you cancel your space after January 31, 2008.• deposits are non-transferable to your final balance if you decrease your number after april 1, 2008.• an official registration number will be established for your group 12 days before Student Life for Kids camp begins. we will

use your official registration number to calculate your final balance because of our commitments to camp locations.• if you decrease your number or cancel inside 12 days before your event begins, you will be responsible for the full balance.

all finaL baLance money is non-refundable and non-transferable inside 12 days of the event. we regret that we cannot refund or transfer your payment after this time.

natiOnal Disaster CanCellatiOnSince Student Life began, we have always followed through with hosting planned events. we are committed to continue to do so. however, in these uncertain times post-9/11, a national disaster or act of terror could render us both unable to host a planned event and unable to return your deposits. we hire staff, purchase equipment, and rent non-refundable facilities based on your reservations. please be advised that if a Student Life event is cancelled due to such extraordinary circumstances, we cannot refund your deposits regardless of other published cancellation dates and deadlines.

Weather CanCellatiOnStudent Life has your group’s safety in mind as we host events. if we are unable to host an event due to weather conditions, deposits cannot be refunded. refunds of final balance payments will be made only if properties and/or locations refund Student Life for these costs. if an event is hosted as scheduled and your group cancels or reduces numbers due to weather conditions, all payments are non-refundable.

First Day12:00 registration3:30 orientation4:15 family group Leaders’ meeting4:45 dinner6:00 family group bible Study6:15 children’s ministers’ meeting7:15 corporate worship8:45 Late nite9:15 church group time10:30 Lights out

Other Days7:00 breakfast8:00 quiet time with church group8:00 family group Leaders’ meeting9:00 celebration10:15 recreation / family group bible Study11:30 Lunch1:30 recreation / family group bible Study2:45 free time4:45 dinner6:00 children’s ministers’ meeting6:00 family group investigate7:15 worship8:45 Late nite9:15 church group time10:30 Lights out

last Day7:00 rise and Shine / pack and Load7:15 breakfast8:15 quiet time with church group9:00 celebration10:30 dismiss

Documents

ThIS PaCkET InCLuDES ThE STEPS anD InSTruCTIonS … · Available at end of this document Available on the Online Camp Prep Center 4 STEP 2: Organize Family Groups (continued) Suggestions