This project is co-financed by the European Union and the Republic of Turkey

IPA Funds Programme Management 12-19 sept. 2011

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Bölgesel Rekabet Edebilirlik Operasyonel Programı’nın Uygulanması için Kurumsal Kapasitenin Oluşturulmasına Yönelik Teknik Yardım

Technical Assistance on Institutional Building for the Implementation of RCOP in Turkey

This project is co-financed by the European Union and the Republic of Turkey

Project DevelopmentLogical Framework Approach: Basics

Ankara, 13 September 2011Ankara, 13 September 2011

[email protected]@ecorys.com

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ObjectivesObjectives

After this session, you know:

• How a project is well designed,

• How to recognise risks in project design,

• How to recognise ‘bad projects’,

• What are good indicators for quantification of outputs,

results and impacts

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ContentContent

1. Project design, using the LogFrame Approach

2. What is a good project?

3. Indicators for quantification of outputs, results

and impacts

4. Group exercise

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Project Project DDesign, esign, using the LogFrame Approachusing the LogFrame Approach

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What is a Project?What is a Project?

• Economically indivisible series of activities for a precise technical function

• Identified outputs and objectives• Clearly defined beginning and end• A programme is a heterogeneous group of

measures and projects

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Project Design: TasksProject Design: Tasks

Responsibilities of End Recipients:

•Designing of project proposals (concept notes or

OIS) and submitting these to OP BodyResponsibilities of OP Body: •Compliance with the sectoral strategic documents •Verifies technical quality of the project proposal (OIS)•Verifies if the OIS meets the eligibility criteria for IPA measures •Ensures the national financial contribution for the project

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Elements of Project Design Elements of Project Design

Why: the problem or need and wider objectivesWhat: activities, results and project purposeHow: internal and diagonal logic:

- Indicators for monitoring and evaluation- Risk analysis and assumptions- Pre-conditions- Finance: costs and co-financing- Implementation schedule

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Activities in Project DesignActivities in Project Design

1. Information gathering for the problem analysis and the elements of project design

2. Deciding the scale and scope of the project

3. Assembling the project design elements4. Filling in the project application form

So, do not start with the OIS directly!!!

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Why and What?Why and What?

• Overall objective: the overall problem

NOTE: The project cannot solve the wider objective by itself!

• Project purpose: the immediate objective that the project can achieve

• Results: the end state of the activities• Activities: tasks in the project

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Project & Programme Project & Programme

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The logic of project designThe logic of project design

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Overall objectiveOverall objective

• The Overall Objective should explain why the project is important to society, in terms of the longer-term benefits to beneficiaries and the wider benefits to other groups.

• The Overall Objective will not be achieved by the project alone, but will require the impacts of other programmes and projects (and probably other actions) as well.

• Example: to increase conpetiveness or employment in region X

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Project PurposeProject Purpose

The single central objective of the project in terms of sustainable benefits to be delivered to the project beneficiaries.

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ResultsResults

The results are what the project management is responsible for achieving by its completion date.

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Results Impact and Sustainability

What is achieved? what changes? what lasts?

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ActivitiesActivities

• The specific tasks to be undertaken during a project’s life to obtain results.

Activities should indicate:• What the person or organisation responsible for

the project should do.• How the project’s goods and services will be

delivered

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2. 2. What is a good project?What is a good project?

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Project appraisal tests whetherProject appraisal tests whether::

•Projects are relevant

• Projects are feasible

• Projects are sustainable

• Job Aid: Quality Assessment Parameters (see CD ROM PCM Guide)

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Possible appraisal toolsPossible appraisal tools

• Logical Framework Approach (LFA)

• Financial and Economic Analyses, including Cost

Benefit Analyses

• Score Weight Rank method

• Later Session

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Purpose of LFAPurpose of LFA

• LFA primarily used during preparation phase

• Also powerful tool for assessing project proposals

• Purpose: to identify weaknesses & gaps in project

design

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How do we use LFA?How do we use LFA?

• to check the internal logic of the project

proposal

• to asses the assumptions made in the project

proposal

• to assess the risks of a project

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Internal Internal LLogic:ogic:

• Do we need the proposed activities within the

project to solve the problems mentioned?

• Is the project demand or supply driven?

• Will the activities produce the required

results?

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AssumptionsAssumptions

Conditions necessary for the success of the

programme, but which cannot be influenced by the

project management.

Purpose of specifying assumptions:• to assess risk of projects• to allow for monitoring during implementation

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Project Project AAppraisal and Risksppraisal and Risks

• Risks- uncertain events which influence the success of the project

• Risk – negative statement• Assumption – positive statement

Purpose of specifying risks:1. To assess risks of project failure in an early planning

stage 2. To adapt project design when risks are unacceptable3. To adopt a risk management plan4. To allow for monitoring during implementation

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Risk Risk AAnalysis nalysis

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Costs and Co-financingCosts and Co-financing

• Budget: estimation of investment costs in time (from engineer)

• Maintenance costs are not covered by EU funds: make reservation in national budget

• Specify co-financing of national budget, municipalities, loans etc. (column funding source in resource schedule)

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IndicatorsIndicators

Measurable indicators that will show whether or not objectives have been achieved at each level of the logframe hierarchy and at defined times

Indicators provide the basis for designing an appropriate monitoring (and evaluation) system

Sources of Verification: the means by which the indicators or milestones will be recorded and made available to project management or those evaluating project performance

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4.Group4.Group Exercise Exercise LFA Basics LFA BasicsForm groups

1)Decide on a project (title, type of project)

2)What is the need or problem the project should adress?

3) Write down the objectives, activities and indicators and

sources for verification for indicators for your project

4) Plan the activities in time (give the quarters of the year)

Documents

This project is co-financed by the European Union and the Republic of Turkey