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Tick Tock Goes the Clock. EMIS Reporting for Period G – Graduate Presented by: TRECA EMIS Staff May 15, 2013. Agenda. Introduction to Graduate Reporting Understanding the reports Refreshment break Let’s look at your reports Ideas for improving reporting - PowerPoint PPT Presentation
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Tick Tock Goes the Clock
EMIS Reporting forPeriod G – Graduate
Presented by: TRECA EMIS StaffMay 15, 2013
Agenda
Introduction to Graduate ReportingUnderstanding the reportsRefreshment breakLet’s look at your reportsIdeas for improving reporting– reducing follow-up when the trail is
cold
Definitions|Rules|Resources
CohortEMIS Reporting PeriodsLongitudinal Graduation RulesGrad Rate
4 year5 year
Withdraw codes – deeper meaningWatchmaker’s Tools
Cohortsco·hort /ˈkōhôrt/NounAn ancient Roman military unit, comprising six centuries, equal to one tenth of a legion.
A group of people banded together or treated as a group.Synonymstroop - band
EMIS Reporting Periods
October K Period– Withdrawals
• Grad• Other
– Admissions– Fiscal Year Began 9th
grade is not considered!
Yearend N Period– Withdrawals after first
day of school– Admissions– State Equivalent Grade
Level reported Matters!– Sets Cohorts– Fiscal Year Began 9th
grade is not considered!
EMIS Reporting Periods
Graduate G – report graduates for fiscal year
Starts First Day of
School
Ends Day before next year starts
Longitudinal Graduation Rules
Special Education studentsNo exception to 4/5 year for students who can delay diploma due to IEP
Early GraduatesStay with Cohort year
Clock starts ticking when…Reported as a 9th grader in N reporting by any entity
(State equivalent grade level)
“Gee, Mrs. King, When are we ever going to use this stuff?” A Math Teacher’s Revenge….
4 Year Students in the 4 year
cohort numerator divided by students in the 4 year cohort denominator – it really is that simple.
5 Year If a student doesn’t
graduate with the 4 year cohort the student moves to the 5 year cohort.
District Report Cards of the Future
Withdraw Codes MATTER! A LOT!• Codes that remove a student
from your cohort 40 – transferred outside Ohio 42 – transferred to a private
school 43 – transferred to
homeschooling 45 – Transferred by court
order 46 – Transferred outside US 48 – Expelled 51 – Verified Medical Reasons 52 - Death
• Codes that don’t remove a student from your cohort
71 – Truancy 72 – Pursued work permit 73 – Over 18 74 – moved, not known to be continuing 75 – completed course req. but did not graduate (didn’t pass all OGT)
What is the loneliest number?
This code may or may
not remove the student from your cohort ….this is the one code that can come back to haunt you later. 41
Why? If the other district does
not report the student in their district, that student stays on your denominator…forever
or until 4 years is up. 41Be sure you know that the receiving school is an Ohio
Public School (including Community Schools) before using 41.
When in doubt check OEDS-R.
That’s Not Fair! What Can We DO?
Follow-up after withdrawal:SSID – are they using the
same one?Did the student show up?
If not, does other district know where he/she went? Maybe private school?
41
Tools for Verifying Grad RateStu_Long_Grad Report
Check all yearsStu_Grad_Dup Report
Only in current yearStu_Grad_Test
Shows missing testStu_Grad_Info
Compilation of K, N, GSafe Account ODE
Let’s look at your data
Ideas for Tracking
• Add to Records’ Request– Please provide SSID– Please provide Dist. IRN– Add your Dist. IRN – Add student’s 1st day
• Add to Records Sent– SSID you used– Student’s last day– District IRN
• Add to enrollment form– Have you ever enrolled
or attended a public school in Ohio? If yes, what district?
• Other Ideas?