Time & Attendance

Time & Attendance

Al-Amthal For Consultancy & Software

Optimum Solutions ǀ E-ERP ǀ 1

OPTIMUM Time & Attendance Management system is the most widely used system of its kind in the region. This Microsoft certified product has been designed to manage the manifold and complex processing of employees’ time and attendance data of any organization, irrespective of its size. The system efficiently records, controls, and processes employees’ attendance data with little effort as well as generates required reports with ease - all in the language of their choice; Arabic and/or English.

The OPTIMUM Time & Attendance Management is a fully-fledged system that enables the users to set up their own shifts for groups of employees and map the company’s policies into the system. Approvals for attendance-related actions can be given in a paperless environment through predefined workflows. The system finally sends the processed results to the payroll for further action.

Core Time and Attendance Management FunctionalitiesAccess Control and Monitoring

Scheduling Management

Late in Monitoring

Early Out Monitoring

Break Monitoring (Absence during Working Hours)

Absence Monitoring

Overtime Monitoring

Reports and Inquiries

Main features of OPTIMUM Time & Attendance

2 ǀ E-ERP ǀ Optimum Solutions

Employee Personnel records

Multi-Shift designation

Auto Shift Rotation

Check-In / Check-Out policy

Overtime / Break time policy

Easy user-definable report generation

Bilingual Arabic - English

Powerful and user-friendly data search

RDBMS technology for highest level of data integration & safety

Multi-Company, Multi-Branch, and Multi-Consolidations

Audit trail

Multi-level access & central security control

Option of total integrated solution or installation of separate module

The Time & Attendance Management module may be

linked to the OPTIMUM Personnel Administration and Payroll

modules or any other similar systems, to work as an

integrated system.

The OPTIMUM Time and Attendance system offers many beneficial features to it’s users. It works with any data capturing machines. The entire setup is so user-friendly that the users can customize the system with ease and accuracy, to suit their own requirements.

The main features of the OPTIMUM Time and Attendance system are:


i Clock 500

The Optimum Time Card & Attendance System uses the Optimum I Clock 500 Multimedia Fingerprint T&A Terminal for its data capture and processing. Optimum I Clock 500 uses 3.5 ubcg TFT, 65,000 Vivid Colors and high resolutions which enables the users to enjoy high visual images.

Optimum I Clock 500 is suitable for regulating and monitoring entry and exits for produ-cion reports at the end of the day. The machine has a capacity of 6000 templates and 50,000 transaction records can be kept in the machine at any given time.

Technical Specifications

Display TFT Color Display

Finger Print Capacity 6000 FP Templates

Record Capacity 50,000 Records

Network Interface TCP/IP, RS232, RS485, USB

Operation Mode ID card, PIN, FP

Dimension 187(L) x 135(W) x 35(D)

Standard Schedular Bell, USB host, USB Client, Short massage, Work code, T9 input

Optional ID/HID/Mifare card, WIFI, Printer, Photo ID

The Machine supports TCP/IP, USB port or RS485/RS232 com-munication. It can work either as a standalone unit or connected with a PC. The optional fuctions such as HID card, MIFARE card

and make multi-application more convenitent.


i Clock 680

The OPTIMUM iClock 680 machines are one of the most sophisticated Access Control and Time and Attendance system that can work either as a standalone unit, as a main work station, or work as a part of a full-fledged network of door access systems, card readers and alarms.

The iClock 680 machines have professional access control function such as: 50 time zones, 5 groups, 10 open door combinations, multi users entry, embedded relay contacts alarm, bell, lock etc. The Wiegand input&output enables anti-pass back.(see the drawing).

The OPTIMUM iClock 660/680 machines offer many

advanced features such as:

3.5’’ TFT Screen and integrated camera

User-friendly photo ID function enabling users’ photo display

Rugged scratch-resistant optical sensor

Multi authentications: FP, PIN, FP+PIN

8 User-defined function keys

Embedded web server, support via browser

Built-in USB port

Multi Language: English/Arabic

Optional integrated proximity or smart card reader for multiple requirements

Optional integrated Wi-Fi or GPRS module available for wireless communication

SDK available for OEM customers and software developers


The OPTIMUM iClock 680 machines can store 3000 templates and up to 100,000 transactions at any given time; optional from 5000-50,000 templates. It has more helpful functions like word code, T9 input method, short messages, bell scheduling, daylight saving, self-service inquiry etc as standard.

i Clock 680


User Capacity 3,000

Transaction Capacity 100,000

Platform ZEM510

CPU 32 bit ZK6001 Microprocessor

Memory 256 M Flash, 64M Ram

Image Area 18mm x 22mm

Allowable Finger Rotation ±180 ˚

Identification 1:1 or 1:N

Verification speed 3000 match in 1 second

Display 3.5 inch TFT, 320 x 240

I/O Interface RS 232, RS 485, TCP/IP,

USB Client, USB Host

Standard Function Photo-ID, webserver, workcode,

SMS, Schedule Bell,

Daylight saving

T9 input, Function keys

Options WIFI, GPRS, ID Card, Mifare Card,

HID Card, HID iClass Card,

12V UPS

Size 205mm(L) x 150mm(W) x 42mm(H)

Access Control Wiegand 26 I/O, TTL I/O


SC 402


CPU 64 Bit ZK6001 MicroprocessorDisplay LCD with 4 line, 16 character each LineRegister Capacity 10,000 cardsLog Capacity 30,000 recordsRead Range 10 cm approxNetwork Interface TCP/IP or RS232 or RS 485Housing Material ABSEthernet 10 / 100 MbsOperation Mode ID Card, PINAccess Control AvailableStandard ID Card, Wire doorbell, Wiegand OUTOptional HID/Mifare card, webserver, Wiegand IN, Short message, Workcode, Printer, Antipass-back

SC 402 Proximity Card T&A Terminal is a stable and reliable Proximity access control system widely used in the region.

The system has a capacity of 1500 cards and 30,000 transaction records can be kept in the machine at any given time. The records can be downloaded by USB Flash disk.

The machine supports TCP/IP communication.

It can work either as a standalone unit or con-

nected with a PC. SC402 can work together with

access control software and T&A software where-

by the user can derive the benefits of both systems.


OPTIMUM Time and Attendance system uses the state-of-the-art technology to provide a reliable and accurate access control and monitoring system to its users.

The employees’ time and attendance may be tracked by any type of data capturing machine, such as swipe cards and/or finger prints that can also be linked to door access/ main gates.

The system provides accurate and up-to-date attendance data based on the shifts of each employee. These reports will be automatically sent through the workflow and by email to the concerned managers, which can be viewed, edited and processed individually, or on the basis of a date range or department. The management can take appropriate decisions on them on a case by case basis, if necessary.

Access Control and Monitoring

Daily closing and processing

Daily attendance reports

Facility to edit swipes for late-in, breaks, early-out etc.

Facility to sort out irregularities and wrong data

Facility to undo the processing and reprocess, if necessary

Automatic clock-in and clock-out for entering data in bulk

Approval for actions through predefined workflows

Upload the data to the payroll system, if attached.


Scheduling Management

The OPTIMUM Time and Attendance system has been designed to automate the attendance scheduling. The system provides comprehensive but user-friendly procedures for defining shift rotations and assigning schedules for each employee.

The different shift timings as laid out by the company requirements can be defined by the user. The combinations of shifts that make up one day are defined by the company procedures and requirements, and different types of shift combinations per day can be created.

The system user may assign different shift types for an employee on a rotation basis. The Rotation Group concept allows to assign a number of employees to a specific group that works on the same shift rather than having to enter the shift details for each individual employee.

Shift set up based on the Company’s

requirements

Shift assignment in groups

Shift rotations set up

Manage Shift rotations

Swapping of shifts between employees

Rescheduling of shifts

Cancellation of Shifts

Facility to view shifts through internet/ Intranet


The OPTIMUM Time and Attendance Management system is your reliable tool to monitor late-coming data pertaining to your employees.

The system provides accurate and up-to-date reports of the late comers, based on the shifts of each employee. These reports will be automatically sent through the workflow and by email to the concerned managers. The management can take appropriate decisions on them on a case by case basis.

Late-in monitoring

Daily Late-in reports

Daily Late-in processing

Management decisions on late-in cases such as:

Salary deduction

Annual Leave deduction

Sick Leave deduction

No action, etc.

Approval through the workflow system

Facility to add notes on individual basis

System-generated emails to the employees with details of actions

Early-out Monitoring

The OPTIMUM Time and Attendance Management system efficiently monitors the early departure of any employees during their stipulated duty hours.

The system provides accurate and up-to-date reports of the early-out cases, based on the shifts of each employee. These reports will be automatically sent through the workflow and by email to the concerned managers. The management can take appropriate decisions on them on a case by case basis.

Daily Early-out reports

Daily Early-out processing

Management decisions on Early-Out cases such as:

Salary deduction



No action, etc.






Break Monitoring (Absence during Working Hours)

The OPTIMUM Time and Attendance system records and monitors the employees’ absences during working hours. Once the daily closing is over, the managers and/or HR department can view the data regarding their employees’ absences during duty hours.

The system provides accurate and up-to-date reports of the absences during working hours, based on the shifts of each employee. These reports will be automatically sent through the workflow and by email to the concerned managers. The management can take appropriate decisions on them on a case by case basis.

Daily Break reports

Daily Break processing

Management decisions on breaks such as:

Salary deduction



No action, etc.




Absence Monitoring

The OPTIMUM Time and Attendance system monitors and processes the absence records of all employees. Absence is recorded when the system recognizes an existing shift for a staff but no clocking is found. OPTIMUM Time and Attendance system will consider leaves and holidays upon calculating absence of an employee.

The system provides accurate and up-to-date absenteeism reports, based on the shifts of each employee. These reports will be automatically sent through the workflow and by email to the concerned managers. The management can take appropriate decisions on them on a case by case basis.

Daily absence reportsDaily absence processing Management decisions on absences such as: Salary deduction Annual Leave deduction Sick Leave deduction No action, etc.Approval through the workflow systemFacility to add notes on individual basisSystem-generated emails to the employees with details of actions



The OPTIMUM Time and Attendance system provides a very helpful administrative tool by monitoring the Overtime working hours of employees. Managers can decide whether that overtime is to be paid or not-paid.

The system provides accurate and up-to-date overtime reports based on the shifts of each employee. These reports will be automatically sent through the workflow and by email to the concerned managers. The management can take appropriate decisions on them on a case by case basis.

Overtime Monitoring

Daily Overtime reportsDaily Overtime processing Management decisions on Overtime work such as: Add to Annual Leave Add to sick leave Payment-Normal rate Payment-Enhanced rate No action, etc.Approval through the workflow systemFacility to add notes on individual basisSystem-generated emails to the employees with details of actions


The OPTIMUM Time and Attendance system produces a full set of formatted reports in the Report Generation menu through which every single detail of the company’s employee time and attendance may be traced.

Reports may be produced for the entire company or based on filtering criteria such as em-ployee name, department, action taken authorized person etc. In all reports a date range can be specified by the user. In other words the attendance history of any employee is at the fingertip of the management. Also, reports may be generated before and after processing the data.

Reports and Enquiries

Daily Swipes Reports

Attendance Summary Reports

Overtime Reports

Absence (with or without leave) Reports

Leave Reports

Late-in or Early-out Reports

Break Reports

Monthly Statistics Report

And many more


Extensive Help System

The OPTIMUM Time and Attendance system provides an extensive help system wherein the users get context-sensitive help at the press of the F1 key. The users may view online or print the relevant topics for future reference.

In addition we provide printed help manuals which impart step-by-step instructions to the user to tackle any task.

Both the help screens and users’ manuals are available in English and Arabic.

Manuals

Online helps

Subject helps

We provide in-depth training to the users at their premises. In addition, the services of our fully trained

technical crew are available at any time for any techni-cal support or trouble shooting, around the clock.

REGIONAL OFFICE

HEAD OFFICEBAHRAIN

AL-AMTHAL GROUP, P.O. Box 2949, Manama, Kingdom of BahrainTel. +973-17-29-7227, Fax. +973-17-29-7337, E-mail: [email protected]

SAUDI ARABIAAL-AMTHAL AL-KHALEEJI, P.O. Box 3674, Al Khobar,Kingdom of Saudi ArabiaTel.+966 3 8890022, Fax +966 3 8898085, E-mail: [email protected]

QATARAL-AMTHAL GROUP, P.O. Box 31122, Doha, State of Qatar

Tel. +974 4913232, Fax +974 4913231, E-mail: [email protected]

BAHRAIN

SAUDI ARABIA

QATAR

Documents

Time & Attendance