Time Entry Training

8/9/2019 Time Entry Training

http://slidepdf.com/reader/full/time-entry-training 1/9



Holiday vs. Holiday EarnedSun Mon Tues Wed Thurs Fri Sat

Regular

Schedule

- 10 10 10 10 - -

Friday

Holiday

- 10 10 10 10 8 HE -

Monday

Holiday

- 8 H

2 V or HC

10 10 10 - -

Flexed time

Monday

Holiday

- 8 H 11 11 10 - -

Worked

Holiday

- (2 Hrs

worked)8 H

2 R

10 10 10 - -

Worked

Holiday

- (10 Hrs

worked)

8 H

2 R

10 HO or

CE

10 10 10 - -



Excused Sick Industrial (RX)

and Sick Industrial (SI)

y When an employee is injured on the job, the employees time should beentered as Excused Sick Industrial (RX) anytime during the first 15calendar days. On the 16th calendar day, their time should then be

entered as Sick Industrial (SI). However, before an employee can useSI, it is mandatory that all medical documentation and the Personnel Action form (PAF) be submitted to the HR Manager for processingbefore that 16th day. If the medical documentation or PAF is notprocessed, payroll will not accept time coded with SI codes.

y SI will automatically end 90 calendar days after injury. However, it willbe the responsibility of the employee to notify the Risk Manager,Debbie Jo Maust, if they need to extend SI time. After 90 days theemployee will no longer be able to use SI unless approved by the RiskManager.



September

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2

Date of Injury

Day 1

3

Day 2

4

Day 3

5

Day 4

6

Day 5

7

Day 6

8

Day 7

9

Day 8

10

Day 9

11

Day 10

12

Day 11

13

Day 12

14

Day 13

15

Day 14

16

Day 15

17

End SI/

Start RX

Day 16

18 19 20

Must have PAF in system tostart RX. RX continues for 90days. Contact Payroll or RiskManagement for Instructionregarding SI or RX



Overtime Standbyy Base Period base periods are those

hours that are outside an employeesregular work schedule and are thebasis for which standby pay is

compensated. Base periods arethree (3) eight (8) hour blocks of time in a twenty-four (24) hour day.If called out, standby pay is forfeitedfor overtime hours.

y

12 am to 8 am = 8 hoursy 8 am to 4 pm = 8 hours

y 4 pm to 12 pm = 8 hours

Standby Hours

Worked

Hours

Compensated

1 .13

2 .25

3 .38

4 .5

5 .63

6 .75

7 .88

8 1.00



Entering Correctionsy Be aware of labor charge outs.

y Enter negative hours on same day as originally worked.

y Enter positive hours on day actually worked.y Be aware of overtime and/or comp time on previous

pay periods.

y Be sure that overtime and/or comp time from previous

pay periods has not already been paid.



Click arrow tosee hour typecodes

Hours Type Codes



Strict FLSA RulesSun Mon Tues Wed Thurs Fri Sat

- 8 8 8 8 10 -

- 8R 8R 8V 8R 8R 2OT

-

- 8R 8R 6V 8R 10R -

Under strict FLSA rules paid leave would be reduced prior to overtime or

compensatory time being granted. Currently some departments allow overtimeor comp time in the same week as paid leave.



Documents

Time Entry Training