Time Management

Do You Ever Feel Like This?

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• Normally we all spend our day as follows:-• 1) Sleeping :- 8 hrs.• 2) School, college & coaching :- 8 hrs.• 3) Eating :- 2 hrs.• 4) Communication / traveling :- 2 hrs.• 5) Personal Hygiene :- 1 hrs.

That leaves about 3hrs for other things that make life worth living.

WHERE DOES THE DAY GO?

• Let’s extend this to a week, since we

don’t go to work on Sunday’s and other holidays, we have extra 20 hrs + the usual 3 hrs. to enrich our day.

That’s sound little better, doesn’t it ?

These figures also ignore illness, over our lifetime. And, of course, there is time spent watching TV, Surfing, and Gaming, which is 14 to 26 hrs weekly!!!!!!!!!

But, wait a minute!

– 25 years in sleep

– 8 years in study

– 6 years in rest and illness

– 7 years in holiday and recreation

– 5 in commuting

– 4 years in eating

– 3 in traveling/preparation…..

– 12 years for work….effectively…

6

Do you know how a 70 year life, is generally spent….?

Self-Quiz1.Number of hours if sleep each night ___x 7=____

2. Number of grooming hours per day ___x 7=____

3. Number or hours per meal/Snack ___x 7= ____

(Include preparation time)

4.A Total travel time week days ___x 5=____

4.B Total travel time weekends ____

5. Number of hours during the week for

regularly scheduled functions (clubs, Church,

get-togethers, etc) ____

6. Number of hours of work per week ____

7. Number of hours of class per week ____

8. Number of hours per day for chores,

errands, extra grooming, etc. ___x 7= ____

9.Number of hours per week socializing,

dates, etc. BE HONEST!! ____

Now ADD UP the Totals: ______

Subtract the above number from 168 -______= _____

The remaining hours( number inside the block) are the hours you allowed your self to study

TIME MANAGEMENT

UNIQUENESS OF TIME

NON – RETRIEVABLE.

CANNOT – RESERVE IT.

IRREPLACEABLE.

IRREVERSIBILITY.

TIME MANAGEMENT IMPLIES= APPRECIATING THE VALUE

OF TIME &TREATING IT AS A RESOURCE.

BENEFITS OF TIME MANAGEMENT

• Eliminate wastage.• Be prepared for

forthcoming event.• Reduce excessive

workloads.• Monitor progress of

your GOALS and AIMS.

• Allocate resources appropriate to a task’s importance.

• Ensure that long-term requirements are not neglected.

• Plan each day, week, month or quarter efficiently.

BENEFITS OF TIME MANAGEMENT

• EFFICIENT

• SUCCESSFUL

• HEALTHY

IT MAKES YOU :-

Why Time Management?

• Gain Time• Motivates and Initiates• Reduce Avoidance• Promotes Review• Eliminates Cramming

Why Time Management?

• Improve your Grades• Keep Stress and Anxiety in check• Keeps your Priorities in order• Be competitive in your Career/Life

LISTEN TO ME NOW, BELIEVE ME LATER

• BEING SUCCESSFUL DOESN’T MAKE YOU MANAGE YOUR TIME WELL.

• ALL THE GREAT & SUCCESSFUL PERSONS HAVE THE SAME TIME AS WE GET.

• MANAGING YOUR TIME WELL MAKES YOU SUCCESSFUL.

OBSTACLES TO EFFECTIVE TIME MANAGEMENT

Unclear objectives

Being Unorganized

Inability to say “no”

OBSTACLES TO EFFECTIVE TIME MANAGEMENT

Interruptions

More interruptions

Periods of inactivity

OBSTACLES TO EFFECTIVE TIME MANAGEMENT

Too many things at once

Stress and fatigue

All work and no play

“No” is the word..

Does your face and desk seem as if you can always be interrupted…Learn to Say “No”

Don’t take more than you can bite

Try and limit time in social calls and events

How to Prioritize?

Time Management begins with Goal Setting

HAVE YOU SET YOUR GOALS ?

•WHAT DO YOU WANT TO DO IN LIFE ?• TO BECOME WHAT YOU WANT TO BECOME,

WHAT DO YOU WANT TO LEARN ?• ARE YOU REALLY UTILISING TIME

EFFECTIVELY TO ACHIEVE YOUR GOALS.• WHAT IS THE TIME FRAME YOU HAVE SET

YOURSELF TO ACHIEVE YOUR GOALS• EG. YOU CANT STUDY FOREVER…OR WAIT

FOREVER TO CLEAR A COMPETITIVE EXAM!

WORKING WITH TO DO LISTS

• Create your list before you start the day• 15 minutes of investment will help you everyday• End of day: Review status• Status C- Completed, T-Transferred, A-

Abandoned, I –In progress• At the end of day you will get a feeling of

accomplishment

“TAKE CHARGE OF YOUR LIFE, YOU CAN DO WITH IT WHAT YOU WISH – Plato”

NO EXCUSES

• Do it Now• Prioritize• Understand how much time it takes to

do a task• Not all tasks take time• Understand what and why of your

procrastination tendency• Do not be a last minute decision taker• Gather information of a task in advance• “If we wait for the moment when

everything and absolutely everything is ready, we shall never begin”

• Be proactive and not reactive- Being proactive is highly motivating

The best time to plant a seed and grow a tree was 20 years ago; the second best time is now.

"We spend our entire life wondering why we didn't do this and didn't do that, YOU ARE NOT DEAD! Maybe

we did not accomplish something in the past but who says you can't do it now?