TimeLinkTime and Attendance Software

A Software Application to Replace the Current Paper Based, Manual Process

Personal and Academic Excellence

Inspired by a Collaborative and Innovative Learning Environment

Additional Considerations Other Than Paperwork Reduction

• Improvement of Fair Labor Standards documentation

• Control of processes and “gate keeping”

• Standardization of process for all staff

• Efficient and easy to use process for all staff

• Enhanced timeliness of data processing

• Enhanced ability for cost control

• Reduction in error rate and real time error identification and correction

• Enhanced ability to track and report hourly and overtime pay

Time Clock Biometric Devices

• Biometrics verifies the identity of an individual based on six unique feature points of the finger – it does not record the fingerprint.

• Biometrics dramatically reduces time fraud or “buddy punching” in addition to eliminating the need for immediate administrative help resulting from lost or forgotten badges or ID numbers.

• The device uses a high-performance optical sensor to identify or verify a person’s identity.

• A finger is placed on a plastic scanning plate illuminated by an LED light source, the finger is then scanned and the six point structures are encoded and saved as a biometric template in numeric format in the local database of the device.

• The biometric numeric template created from the six point structures will be matched to your user ID - Social Security numbers or other personally identifiable information are not used.

• Salaried Non-Exempt– Custodians, Nutrition Workers, Secretary, Admin Techs, Technical

Support Specialists, Nurses, Instructional Assistants, Maintenance staff, Lead Technology Specialist, Reprographic Specialist, CLASS Site Director, MLK PAC Manager

• Hourly Employees– Tutors, Substitute Nutrition, Substitute custodian, Athletic Coaches,

Adult Education

• Salaried Exempt employees with Secondary Job for Hourly Pay

• Salaried Exempt– Teachers, Counselors, Coordinators, Administrators, Principals, APs,

Athletic Directors, Social Workers, Psychologists, Network Engineer, Supervisor, Sub Teachers and Sub IA’s

Who Will Be Using The Devices?

What’s Coming Next?

• Posters will be strategically placed throughout buildings for initial communication about the upcoming initiative

• Time keeping devices will be installed with Principal/Building Supervisor input

•Implementation Timeline:

• November - Walker, Division Administration, Division Annex (CHS), Adult Education

• At the same time, enroll staff division wide• These groups will also fill out time sheets so that we can validate

current system with new system

• December – All others

• All staff will use new system only going forward

How You Can Help:

• Communication is key – be informed and help staff understand the reasons behind this initiative

• Generate positive, enthusiastic awareness about TimeLink

• Be a “Champion” leader of this project