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Tips & Guidelines on Grant Proposals
Debra Hess Norris with help from many publications and articles on development and fund raising
Current Resources for Grants, Fellowships, di d iFunding and Prizes
1. The Department bulletin boards; your advisor; and other graduate students;
2. Peruse the CV’s of senior scholars who you emulate; department newsletters
3 The Chronicle of Higher Education;3. The Chronicle of Higher Education; professional organization websites
4. Foundation Grants to Individuals Online (Morris Library)
Funding Source Influenced by Type of Grant
• Professional conferences
• Dissertation & theses
• Postdoctoral fellowships
NOTE: Funding for professionalNOTE: Funding for professional conferences and global research travelAvailable via Office of Graduate and Professional Education
Zangaki: Fellah woman and child Cairo Zangaki: Fellah woman and child, Cairo, Egypt, 1880’s
Collection: AIF / Nawaf Salam© Arab Image Foundation
Investigate and Review Potential Sources and Likelihood for Funding
• Agency or foundation website and annual reports
• Listing of past awards
• Mission or purpose of agency
• Procedure for application review
• Opportunity to contact Program Officer or submit draftpp y g
Francis Frith, Interior Hall of Columns, Karnac, Albumen Photograph, George Eastman House
Proposal DevelopmentProposal Development
• Confirm eligibilityConfirm eligibility
• Know your audience
• Read application materialsRead application materials with attention to criteria for selection
• Read instructions, respond to all questions, deadline, # of copies, format
Murad Daguestani“Sousou, the dancer and the snake”
Baghdad, Iraq, 1930Silver gelatin glass negative, 12 x 9.2 cm
Copyright © Arab Image Foundation
General Proposal AdviceGeneral Proposal Advice
• Careful thought to your
proposal title
• Focus on WHAT do you
want to do and WHY is it
important – impact
• Create ENTHUSIASM &
EXCITEMENT
• Work far in advance
• No boilerplate, be specific
Ajamian Collection,Tehran, Iran
General Proposal AdviceGeneral Proposal Advice
• O i d i ti d• Organize description under
headings; be careful about
pages of text
• Avoid jargon – spotlight ideas
– short sentences
– active voice
– first sentence is key
P i f hi• Pay attention to format—white
spaces, safe margins, font,
justificationHashem el Madani: Najm (left) and Asmar (right), Saida,
Lebanon, 1950’s, Collection: AIF / H. Madani © Arab Image Foundation
Proposal Abstract – OUTLINEProposal Abstract OUTLINE • Your objective & goals
• Problem and significance
• Your capabilities
• Total budget (unless est. by award)
• Ensure strong first impression
• Write last
• Gain attention
What? * Why? * How Much?
Hashem el Madani, A man from Ghazieh and his daughter, Saida, Lebanon, 1950’s,
Collection: AIF / H. Madani copyright © Arab Image Foundation
Demonstrate Significance of Your Research ?Outcome – So WHAT?
• Who is interested?
• Why are you the best scholar?
• What will we learn?
• Why is this important?Why is this important?
• When will the work be completed?
• H ill li h thi ?• How will you accomplish this?
Issa Sawabini: Jaffa, Palestine, 1920’s, Collection: AIF / Samia Salfiti
© Arab Image Foundation
Demonstrate Knowledge of State of h i i ldResearch in Field
• Superb bibliographySuperb bibliography
• Be thorough—don’t
promise more than you p y
can deliver
• Did you answer all the y
questions on the
application form?
• Clear, easy to find, be
consistent
• Think long‐termAlban: Studio portrait, Cairo, Egypt, 1945, Collection: AIF/Mikaelian family, © Arab Image Foundation.
Budget : Well –Justified & blReasonable
• Read instructions carefully• Read instructions carefully
• Do not inflate
D d i• Do not underestimate
• Detail expenses –
transparent
• Pursue matching funds to
h lstrengthen proposal
• Check math 3 times
Fez, Morocco, (dates unknown)Collection: AIF / A. Tazi
Copyright © Arab Image Foundation
Final Thoughtsg• Be consistent
• Be positiveBe positive
• State objectives clearly
• Focus in your credibility
• Demonstrate your knowledge and your passion
ll li i l l• Follow outline, write clearly
• Be specific
• Do not complain• Do not complain
• Transparent budget
• Review and review
• Do not be shy AnonymousFez, Morocco, (dates unknown)
Collection: AIF / A. TaziCopyright © Arab Image Foundation
Goals for Funding, Grants and Fellowship lDevelopment
• Comprehensive list in multiple places—Department and Office of Graduate and Professional Education
• Half‐day workshops in spring 2009 and beyond
• H t ’ d t• How‐to’s and support:
• locating funding/finding the right fit
• how to prepare a proposalhow to prepare a proposal
• tapping into grant and proposal development sources already in place
• the logistics of funding/responsibilities and ethic