Tips on Project ManagementFall 2009

Updated Spring 2012

Presented by:

Dr. Bun YueChair, Division of Computing and Mathematics

Spring 2012

University of Houston - Clear Lake

Software Process

Adopt a formal/informal process approved by the mentor/instructor.

Use a good version control software. E.g. Bitbucket.org

Documentation

Not an afterthought. Thinking about writing the technical

report and making presentations from day 1.

Communications: Email

A must Asynchronous Multiple recipients Not reliable Searchable archive

Email Communications

Be considerate Be specific Be timely Follow up promptly Be clear

Meetings

Can be counterproductive? Need to work:

Before the meeting During the meeting After the meeting

Meeting Scheduling

Need lead time Submit a list of time slots good for

all team members Follow up promptly

Before the meeting

Discuss questions to be asked Assign questions Write and send agenda Request additional resources

During the meeting

Ensure everyone participates. Stay clear purpose of meeting early. Summarize discussions, decisions

and action items. Write extensive notes

After the meeting

Have a mini team meeting Compare notes and reach

consensus understanding Write minutes immediately Follow up with action items Send and post minutes; ask for

feedback.

Questions?