TITLE: Academic Amnesty EFFECTIVE DATE: 05/09/11 LAST REVISION: Policy No. 1… 3.4.5.1... · 2015. 4. 24. · Page 1 of 2 TITLE: Academic Amnesty EFFECTIVE DATE: 05/09/11 LAST REVISION:

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TITLE: Academic Amnesty

EFFECTIVE DATE: 05/09/11 LAST REVISION: Policy No. 1.4580

Policy Statement

Students who, after dropping out or being suspended because of academic deficiencies, and have demonstrated sufficient maturation to be afforded an opportunity to begin college study again may be granted academic amnesty. Procedures 1. No less than two years must elapse between the end of the semester in which the student was last registered for credit at any college or university and being enrolled under academic amnesty. 2. The student must submit an application for academic amnesty to the desired institution in accord with deadlines established by that institution. The application shall include evidence that conditions have changed and that there is reasonable expectation of satisfactory performance. 3. BRCC has a procedure to evaluate the merits of each application and approve only those that convincingly demonstrate potential for success. Applying does not ensure approval. 4. No prior academic credit carries forward as part of a degree program. However, the prior record remains a part of the student’s overall academic record. 5. If granted, the date of academic amnesty is entered upon the transcript along with a statement prohibiting use of previously earned credits and quality points to (a) meet degree requirements, (b) compute the GPA leading toward undergraduate certificates or degrees, (c) or determine graduation status. 6. Upon being granted academic amnesty, the student has the status of an entering freshman. 7. A student demonstrating competence in a given area may be allowed advanced standing (without credit) or a waiver of requirements just as any entering freshman. Credit examinations may be taken for courses in which grades of “C” or higher were earned. 8. Amnesty granted by other LCTCS institutions will be recognized by BRCC. 9. Academic amnesty may be granted to a person only once, regardless of the institution attended. 10. Students have the right to appeal. Academic amnesty is a special program offered to students who have dropped out of college or have been suspended because of poor academic performance. Those demonstrating sufficient maturity and aptitude are chosen for academic amnesty.

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Academic amnesty allows students with poor academic records to exclude all previous academic credit from GPA calculations and essentially “start over.” Academic amnesty has strict rules and conditions. Students wishing to apply for academic amnesty should first discuss the program with the Executive Director of Enrollment Services. Students considering academic amnesty should be advised that some undergraduate, graduate, and professional schools compute undergraduate GPA based on all hours completed, including those excluded under academic amnesty at BRCC. Also, it is important to note that academic amnesty does NOT apply to Title IV federal student aid programs and has no effect on a student’s ability (or lack thereof) for federal financial aid. All hours attempted will be used in determining Satisfactory Academic Progress (SAP). For more information, contact the Office of Financial Aid and Scholarships. The following criteria must be met to apply for academic amnesty:

At least two semesters must have elapsed from the end of the semester in which the student was last enrolled for credit.

An interested student must submit a letter requesting academic amnesty to the Office of Enrollment Services at least two months prior to the semester he/she intends to enroll. The letter should include evidence that all conditions have been met and that satisfactory performance in the future can be expected.

Applying for academic amnesty does not guarantee approval. An appeals committee meets monthly to evaluate every application and recommend appropriate action for those who satisfy the requirements and show potential for success.

Academic credit earned prior to declaring academic amnesty is included in the student’s academic record. When academic amnesty is granted:

1) The date of enrollment is entered on the student’s transcript, along with a reference stating that the use of credits and quality points earned prior to that date is prohibited at BRCC for the purposes of: meeting degree requirements, computing a GPA for credit that leads to an undergraduate certificate/degree, and determining eligibility for graduation.

2) The student is classified as a first-time student, and new records are established that show no

credit or quality points were recorded and no suspensions occurred while attending BRCC. A student demonstrating competency in his/her courses may qualify for advanced standing (without credit) or may earn a waiver of requirements that qualifies him/ her for advanced standing.

For students transferring into BRCC, the college accepts academic amnesty granted from another accredited institution. However, academic amnesty is granted only ONCE, regardless of the number of institutions attended.

Source of Policy: AA Responsible Administrator: VCAA Related Policy: LCTCS LCTCS Policy Reference: 1.028

LCTCS Guideline Reference: Approved by: Date:

Chancellor Andrea Lewis Miller

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TITLE: Academic Calendar

EFFECTIVE DATE: 01/10/07

LAST REVISION: Policy No. 1.4020

Policy Statement The Academic Calendar is developed on a two-year cycle. It is approved during the fall semester prior to the start of the two-year period. The calendar is cooperatively developed by the Office of Academic Affairs, Accounting and Finance, and Enrollment Services. Approval is required by the Executive Team.

Source of Policy: AA Responsible Administrator: VCAA Related Policy: LCTCS LCTCS Policy Reference: None


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TITLE: Academic Freedom & Responsibility


LAST REVISION: 01/10/07 Policy No. 1.4040

Policy Statement “Teachers are entitled to freedom in the classroom in discussing their subject, but they should be careful not to introduce into their teaching controversial matter which has no relation to their subject.” (# 2 under “Academic Freedom” from the AAUP 1940 Statement of Principles on Academic Freedom and Tenure) The academic freedom of faculty members is accompanied by equally compelling obligations and responsibilities to the profession, students, college, and community. Faculty members are afforded the rights of academic freedom while willingly accepting the responsibilities that follow. Faculty members: -should be judicious in the introduction of material in the classroom without forfeiting the instructional benefits of controversy; -should recognize their responsibility to maintain competence in their disciplines; -should not attempt to force a personal viewpoint on students; -should always make clear that the views they express are their own, and should avoid creating the impression that they speak or act on behalf of the college.




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TITLE: Academic Grading Scale


Policy Statement

Baton Rouge Community College uses a standard 10 point grading scale when evaluating the academic work of students, with the exception of nursing and selected allied health courses. Standard 10 point grading scale:

A 90 – 100 B 80 – 89 C 70 – 79 D 60 – 69 F Less than 60

The grading scale for selected selective admission programs, such as those in nursing and allied health may have a more rigorous scale.



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TITLE: Academic Honors



Policy Statement

The college has procedures and implementation strategies which acknowledge student honors. These procedures may take into account grade point averages, minimum number of semester hours, etc., and may include the naming of Honors (3.0 – 3.49), Dean's Lists (3.5 – 3.84), Chancellor's Lists (3.85 – 4.00), and/or other means of recognition.




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TITLE: Academic Integrity



Policy Statement

The highest standards of academic integrity are expected from students and faculty alike. All aspects of cheating, fabrication, plagiarism, interference, misrepresentation, violation of rules, and contribution to academic dishonesty constitute academic misconduct and warrant disciplinary action.

Source of Policy: AA Responsible Administrator: VCAA Related Policy: LCTCS LCTCS Policy Reference:

Approved by: Date: Chancellor Andrea Lewis Miller

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TITLE: Academic Probation, Suspension



Policy Statement Good Standing occurs when a student’s cumulative grade-point average is 2.00 or higher on 15 or more credit hours of coursework. Academic Probation occurs when a student’s cumulative BRCC grade point average is below a 2.00 and he/she has attempted at least 15 semester hours. Only courses that are included in the calculation of the overall GPA are used in determination of academic standing. Once on academic probation, the student must earn a semester grade point average of at least 2.00 to continue enrollment. A student is removed from probation when the cumulative BRCC grade point average is raised to a 2.00 or higher. Academic Suspension occurs when a student fails to achieve a semester grade point average of 2.00 and has attempted at least 24 semester hours. Students placed on Academic Suspension for the first time cannot re-enroll for the next immediate semester. Upon returning students will be restricted to full time status (15 week semesters / 12 credits, less than 15 week semesters/6 credits). If a student experiences a second suspension, he/she cannot reenroll for one full academic year (Fall, Spring, Summer.) Each subsequent suspension results in an additional year long absence from the College. Any student can appeal a first or second suspension. A student cannot appeal a third suspension. Expulsion is the result of a fourth academic suspension.




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TITLE: Academic Program Assessment



Policy Statement Academic programs are assessed once per year. Program Assessments are designed to evaluate student success and program relevance (transferability and workforce needs). Assessment includes, but shall not be limited to: enrollment, retention, and attrition; academic preparedness; academic program completers; attainment of professional accrediting and credentialing standards as required by industry; student success rates with certification and licensure examinations; employer satisfaction surveys; and data from the Graduate Assessment Program.

Source of Policy: AA Responsible Administrator: VCAA Related Policy: LCTCS LCTCS Policy Reference: 1.014 & 1.010


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TITLE: Academic Program Development



Policy Statement New academic programs are developed by faculty based upon long-range strategic planning and/or emerging community and workforce needs. After approval by Academic chairs and Deans, the Letters of Intent and Proposals for new programs must be approved by the curriculum committee. The curriculum committee chair directs the approved program to the Office of the Vice Chancellor for Academic Affairs for consideration. Proposals are then directed to LCTCS.




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TITLE: Articulation Agreements



Policy Statement BRCC may enter into transfer, articulation, and other cooperative agreements with educational and/or public institutions within and/or outside the State of Louisiana with respect to cooperative enterprises and undertakings related to or associated with institutional purposes and programs in accordance with applicable laws. All agreements must be approved by the Vice Chancellor for Academic Affairs and the Chancellor.




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TITLE: Attendance Reporting



Policy Statement

The attendance of every student is to be reported by faculty as a ‘show’ or ‘no-show’ during the enrollment reporting period of each semester. Any student reported as a ‘no-show’ during the attendance reporting period will be removed from the respective course and will be coded as DD (Drop/Delete).



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TITLE: Awarding of Degrees Posthumously



Policy Statement

BRCC may award certificates, associate degrees, and technical diplomas posthumously to the family of students who have completed all graduation requirements with the exception of participation in the graduation ceremony. LCTCS Board approval must be obtained and all of the following conditions must be met:

1) The student must be registered or enrolled for classes at the time of death. 2) The student must be registered or enrolled in courses that, if completed, would have

fulfilled graduation requirements. 3) The student must have a GPA at the time of death which meets BRCC graduation

requirements.




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TITLE: Classification of Instructional Programs (CIP) and Courses



Policy Statement All programs offered by BRCC shall bear a Classification of Instructional Programs (CIP) designation that corresponds to current CIP categories. These CIP designations shall be approved by the Dean, Chief Academic Officer, Office of Institutional Research and the Chancellor prior to submitting to the LCTCS staff for approval and transmittal to the Board of Regents.




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TITLE: Course Classification



Policy Statement BRCC supports a system of common course numbers, course content, and course completion competencies. Developmental courses offered at BRCC shall begin with 090, first year courses with 100, and second year courses with 200.


Approved by: Date: Chancellor Andrea Lewis Miller

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TITLE: Course Enrollment Guidelines



Policy Statement

BRCC will establish optimal levels of course enrollments. Optimal enrollments will take into consideration such factors as method of delivery, e.g. lecture, lab, clinical, experimental; accreditation and licensing guidelines; number of work stations; and safety. The institution reserves the right to add or cancel courses.




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TITLE: Credit Hours for Courses and Programs: Definitions and

Guidelines



Policy Statement

The definition of a credit hour at Baton Rouge Community College is in agreement with

that of the federal government as stated in 34 CFR §600.2, restated below:

A credit hour is an amount of work represented in intended learning outcomes and

verified by evidence of student achievement that is an institutionally established equivalency that

reasonably approximates

1. Not less than one hour of classroom or direct faculty instruction and a minimum of two

hours out of class student work each week for approximately fifteen weeks for one

semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit,

or the equivalent amount of work over a different amount of time, or

2. At least an equivalent amount of work as required outlined in item (1) above for other

academic activities as established by the institution including laboratory work,

internships, practicum, studio work, and other academic work leading to the award of

credit hours.

Definitions and examples:

Lecture Credit hour: 1 hour of class room instruction per week for the duration of the

semester equivalent to 15 hours per semester

Instructional hour: A 50 minute class will be considered as 1 hour of instruction

BRCC awards one (1) credit to students for demonstrating satisfactory completion of

one (1) 50 minute session of classroom instruction, a minimum of three (3) hours of

work per week, for a semester of not less than 15 weeks.

A lecture course for which students earns three (3) credit hours includes a minimum

of 45 student-instructor contact hours during the 15 week semester, and students are

expected to spend a minimum of six (6) hours weekly, or a total of ninety (90) hours

for the semester, on activities outside the classroom to achieve the stated Learning

Outcomes for the course.

Lab/Studio/Externship Credit hour: A minimum of 2 hours of instruction per week not to

exceed 3 hours per week for the duration of the semester equivalent to 30 hours but not

exceeding 45 hours per semester

BRCC awards one (1) credit to students for demonstrating satisfactory completion of

one (1) laboratory session that meets for two (2) to three (3) hours of laboratory work

per week during a semester of not less than 15 weeks. For the former, the ratio of

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contact or clock hours to credit hours earned is defined as 30:1; for the latter, the ratio

of contact or clock hours to credit hours is defined as 45:1.

BRCC awards three (3) credits to students for demonstrating satisfactory completion

of studio work for six (6) hours per week during a semester of not less than 15 weeks.

Internship/clinic/practicum credit hour: A minimum of 45 hours of on the job training

that is recognized by the college as completing course competencies.

BRCC awards a minimum of one (1) credit hour to students for demonstrating

satisfactory completion of Learning Outcomes in a supervised setting for a minimum

of 45 hours during a semester of not less than 15 weeks. The total number of hours is

determined by the requirements set forth by each department and/or accrediting body.

Awarding Credit Hours for Programs

BRCC awards credit hours for programs in accordance with the State Board of Regents

(BoR) Academic Affairs Policy 2.15, Definitions of Undergraduate Degrees and

Undergraduate/Graduate Certificates. Following are the definitions for programs offered at

BRCC (BoR AA 2.15).

Technical Competency Area (T.C.A.): an applied course or a series of courses (1-16

hours) that provides a student with a specific technical competency and serves as a

curricular construct.

Technical Diploma (T.D.): an applied, technical program (45-60 hours), often formed

by combining multiple C.T.S.s and/or T.C.A.s.

Certificate of Technical Studies (C.T.S.): an applied, technical program (usually 16-33

hours) that provides a student with a broad technical competency.

Certificate of Applied Science (C.A.S.): a more academically-oriented offering created

by combining a C.T.S. with a limited general education component (at least 9 hours).

Certificate of General Studies (C.G.S.): an academically-oriented 30-hour curriculum

consists of eight general education courses (24 hours) and two elective courses.

Associate Degrees: The standard number of credits required for the Associate Degree

will be 60, though in some circumstances (e.g., accreditation requirements) they may

range from 60-72 hours.

o Associate of Applied Science (A.A.S.): can be formed by combining a T.D. with 15

hours of required general education or can be a distinct curriculum unrelated to any

preexisting program of technical studies.

o Associate of Arts (A.A.): designed primarily to serve as preparatory education for

transfer to a related baccalaureate program. All coursework must meet SACS/CoC

requirements.

o Associate of Science (A.S.): designed primarily to serve as preparatory education

for transfer to a related baccalaureate program.

Source of Policy: AA Responsible Administrator: VCAA

Related Policy: LCTCS LCTCS Policy Reference: None


Approved by: Date:



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TITLE: Cross Enrollment



Policy Statement BRCC enters into cross-enrollment agreements with selected other area colleges/institutions. These agreements permit students to concurrently enroll for pre-approved courses not offered at their home institution. Students enrolled in a LCTCS institution may also dually enroll in another LCTCS institution. The “home institution” is defined as the institution through which the student is pursuing an approved degree or related credential.




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TITLE: Delegation of Authority to the Chancellor to Sign and Distribute Degrees, Diplomas and Certificates



Policy Statement

The Chancellor has been delegated the authority to sign and distribute degrees, diplomas, and certificates to qualified students at BRCC. Prior to the June meeting of each year, the Chancellor will submit to the LCTCS Board a certified list of students who have met all requirements of graduation, the designation of their earned credentials, and their date of graduation. These actions will be ratified by the Board during June of each year.




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TITLE: Dropping Courses and Resigning from the Institution



Policy Statement

Students are entitled to drop courses and resign from the institution. Students are allowed to drop courses or resign with grades of “W” up to a specific date following mid-term. This date is set by BRCC and published each semester. A grade impact statement for students who stop attending one or more classes without officially withdrawing is published and accessible. Dropping a course or resigning after the refund period will not reduce the student’s financial obligation to the college and may affect eligibility for continued financial aid. Students may appeal the withdrawal deadlines and grade impact due to extenuating circumstances. Dissatisfaction with an anticipated grade or decision to change a major is not cause for appeal.



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TITLE: Electronic Learning (e-Learning)



Policy Statement The Office of eLearning Programs at Baton Rouge Community College strives to support a student-centered environment that focuses on empirical research about pedagogy and assessment with respect to online learning. All classes approved and offered must adhere to the principles of active learning and maximize student engagement. In the same way, the certified faculty must be committed to providing instruction that promotes and enhances student success. A. Instructor Certification - In order for a faculty member to participate in the BRCC eLearning Program and deliver a course in the online environment, they must be certified to teach online. The certification process (explained more fully in the procedures section) is operated by the Division of Innovative Learning and Academic Support’s eLearning Program. Term limits of 4 academic years apply to all instructor certifications. B. Course Certification - In order for a course to be scheduled in an eLearning format, the course must have been approved. Approval is granted using a Master Course Model and peer review. The course is constructed and undergoes a peer review following Quality Matters standards. If the course does not meet all required standards, modifications are requested. Once a course is approved it can be added to the schedule and assigned an instructor that is certified to teach online (see A above). Courses are certified for a period of 3 academic years. C. Design Requirements - BRCC is a member of Quality Matters, a nationally recognized accrediting body for online courses. BRCC does not seek Quality Matters certification for individual courses, but instead utilizes an internal peer review process based on Quality Matters recognized standards. D. Delivery Requirements - Faculty teaching eLearning courses at BRCC agree to meet the following criteria with regard to course setup and delivery.

respond to student emails/questions within 36 hours check and respond to emails on Saturday and Sunday grade student assignments/discussions within 7 days of the due date (14 days for major

papers/projects) have entire course set up several days prior to the start of the semester attend required Orientation for eLearning Students (2 sessions the week prior to the start

of the semester) attend required eLearning Faculty Meeting (during Convocation Week each semester)

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E. LMS - Faculty must use the approved BRCC LMS as the entry point for students in eLearning courses. Special exceptions may be requested in order to set up courses in an outside program (i.e. MyItLab, MyMathLab. etc.). F. Course Loads - Faculty can teach up to and including a maximum of 3 eLearning courses in a single semester. Hybrid/Blended courses are not considered online courses for counting faculty load. If the Department/Division maximum is more restrictive, that supersedes this policy. G. Intellectual Property – as stated in the BRCC 2013-2014 Faculty Handbook (p. 19), BRCC reserves the right to retain all materials placed in Blackboard. H. Student enrollment in eLearning courses – In order to enroll in eLearning courses at BRCC, students must pass the eLearning Entrance Exam. The exam is available upon completion of the eLearning seminar in Blackboard. In the seminar, students learn about the expectations of eLearning courses and how to accomplish various tasks in BRCC’s LMS (currently Blackboard). At the conclusion of the self-paced seminar, students complete an exam. Students must score 80% or higher on the exam to pass. Test scores will be entered in BANNER by Testing Center personnel using the ELRN test code. This will help to ensure student success by properly preparing students prior to their scheduling an eLearning course.




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TITLE: Faculty Absence



Policy Statement

Every class will meet as scheduled. Faculty office hours are to be held as stated in the full-time faculty job description. If a faculty member has advance knowledge of a class cancellation, the department chair must approve. When a faculty member is absent from class, late for class, or does not adhere to office hours, the faculty member must notify the department chair as soon as possible. Faculty will be charged sick leave hours for a day equivalent to the number of scheduled class hours missed, plus the number of scheduled office hours missed not to exceed eight hours for a day. A full day of absence due to illness is to be charged against sick leave and reported as eight hours.




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TITLE: Faculty Overload



Policy Statement Overload is defined as any and all teaching sections above, and beyond the required 15 credit hour semester load. Overloads are paid separately and at a different rate of pay. Faculty members are expected to perform all regular duties and responsibilities with no reduction of service resulting from the overload. • Full-time faculty may accept overloads each semester for additional compensation. The total contact hours in the classroom may not exceed 21 hours per week per semester. • Overloads will be paid at the current adjunct rate of pay. • Academic Deans will be responsible for providing the name of faculty, the title of course, time of course, meeting days, and office hours for all assignments. • Overload assignments are approved by the VCAA and reported to the Office of Human Resources. The original form is sent to Human Resources and a copy to the Vice Chancellor for Academic Affairs.




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TITLE: Full-Time/Part-Time Enrollment Classification



Policy Statement

A full-time student is one who is taking at least 12 semester hours, or the equivalent of scheduled coursework, during a regular semester or at least six semester hours during a summer session. A part-time student is one who is taking less than 12 semester hours during a regular semester or less than six semester hours during a summer session. BRCC may designate certain students as special students and may consider them as full-time students.




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TITLE: General Admissions Policy Statement



Policy Statement BRCC has an open admission policy as established by the Louisiana Legislature and approved by the Louisiana Board of Regents. Graduates of state-approved high schools or state-approved home school programs, individuals who have obtained a General Education Equivalency Diploma (GED, HISET), or are over the age of 18 are eligible for admission. Students are admitted without regard to race, religion, sex, national origin, age, physical disability, marital status, or veteran status. Admission to the college does not ensure admission to those programs that require additional admission standards in order to achieve program or industry accreditation standards. Admission to the college does not guarantee the awarding or receipt of financial aid.



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TITLE: Graduate Assessment Program



Policy Statement Baton Rouge Community College strives to assess the academic competency of all of its graduates. The college will administer an assessment that will measure selected general education competencies. Each student who applies for graduation will be required to take the graduate assessment test prior to commencement. Procedure 1. Students applying for graduation will receive a letter from Enrollment Services informing them of the graduate assessment policy and test. A testing schedule will also be included. 2. The assessment will not affect the student’s academic standing or application for graduation. 3. Institutional Research and Enrollment Services will monitor and track all eligible students. 4. Students will not complete the graduation clearance process until this test has been completed. Students unable to take the assessment may appeal to the Vice Chancellor for Academic Affairs. 5. Students will receive recognition at the annual commencement ceremony for completing this test.




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TITLE: Graduation Requirements



Policy Statement

BRCC supports each department formulating policies for governance to ensure proper operations at BRCC. Each official policy must be approved by the Executive Cabinet of said institution before publishing and/or practice. The College reserves the right to approve or deny any policy suggestion(s). The College has designed this process to ensure shared accountability and transparency for all parties.

Purpose

To define the graduation requirements for prospective graduates of Baton Rouge Community College.

Graduation Requirements

A candidate for an associate’s degree or terminal certificate must meet the following requirements for participation BRCC’s spring commencement ceremony:

Complete all work in the curriculum described in the College Catalog in effect at the time of first enrollment at BRCC. If a student changes his/her program of study or major, if the program of study upon entry has been changed and now hinders the student’s progress towards completion of the degree, or if the student does not enroll at BRCC for a fall or spring semester, he/she must use the catalog in effect at the time of program of study on return to BRCC.

Graduating students must be currently enrolled at BRCC. Each student must complete the Application for Graduation prior to the last semester enrolled. Students who previously applied for graduation but who did not graduate must file another application the semester they plan to complete requirements. Students who are participating in any reverse transfer program approved through BRCC will not need to complete an application for graduation.

Twenty-five percent (25%) of any degree, diploma, certificate, or technical competency

area must be earned at BRCC.

In order to participate in the commencement ceremony, students must meet all academic and procedural graduation requirements including the payment of all money owed to the College. Any student who is a candidate for graduation, who does not meet all the academic requirements for graduation by the day of the commencement ceremony, will not be allowed to participate in the commencement exercise.

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Any student receiving a terminal degree will be eligible to participate in the commencement ceremony. A terminal degree is defined as the highest degree possible in a particular program.

Source of Policy: Responsible Administrator: Related Policy: LCTCS LCTCS Policy Reference:



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TITLE: Honorary Degrees



Policy Statement

In accordance with R.S. 17.3352, and subject to the Board of Supervisors approval, BRCC is authorized to grant an Honorary Associate of Arts in Humane Letters to any individual who has made substantial achievements in their respective field of endeavor. All degrees, whether honorary or earned, shall be conferred by vote of the LCTCS Board upon the recommendation of the BRCC Chancellor and Chief Academic Officer. Honorary degrees shall not be granted in a specific discipline and shall not be printed in a manner to be mistaken as an earned degree granted by BRCC. Two categories of individuals are excluded from receiving honorary degrees: (1) faculty or staff members currently employed at BRCC, (2) Louisiana elected and/or appointed officials in office at the time of selection and conferral. BRCC may award a maximum of two honorary degrees per academic year.




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TITLE: Institutional Accreditation



Policy Statement BRCC shall maintain full accreditation with the Southern Association of Colleges and Schools Commission on Colleges (SACS-COC) (Act 151, First Extraordinary Session of the Louisiana Legislature, 1998). BRCC shall inform and invite Board members and System staff to observe in accreditation team visits (SACS-COC). Copies of all reports shall be sent to the LCTCS President immediately upon receipt by BRCC. The System office shall also be sent copies of BRCC’s responses to these reports. The System office will respect the confidentiality of such reports to the extent provided by law.




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TITLE: Library Community Usage



Policy Statement In accordance with college policies, individuals not affiliated with the college may use the library and the computers if available. Those persons outside of BRCC are not allowed to borrow or check out materials from the library. Library privileges may be extended to members of the LCTCS board and staff as well as Friends of the Library at the discretion of library administration.




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TITLE: Mandatory Testing and Advanced Placement



Policy Statement The college is committed to maximizing student access to programs and to increasing student success. All enrolled students must take the mandatory placement test. Exemptions from mandatory placement include: 1. Submission, from an accredited institution, of a transcript that indicates a letter grade of C or higher in English and Mathematics. 2. Students who have taken an advanced placement course of the College Entrance Examination Board (CEEB) in their secondary school and who have taken an Advanced Placement Examination of the CEEB may receive course credit with a score of 3, 4, or 5, depending on the subject. Scores must be received directly from CEEB before credit is awarded. 3. Students who have earned an associate or higher degree from an accredited institution. 4. Students who elect to enroll in a non-credit course, a course without prerequisites, or an audited course. 5. Students who have achieved an ACT/SAT score at the minimum required by the Board of Regents. ACT/SAT scores must be no more than 5 years old to be accepted.



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TITLE: Military Absence Policy



Policy Statement Baton Rouge Community College (BRCC) acknowledges and appreciates the important contributions of our students who have served or are currently serving in our military. Therefore, BRCC pledges to make every effort to provide reasonable accommodations for students who must be absent from class due to (1) military obligations or (2) required medical treatment for service-connected conditions.

A student who misses class due to either of the above two reasons has the opportunity to develop a plan with his/her instructor for completing assignments missed during the absence. The plan is to be summarized in the Military Absence Agreement. A critical step in the development of the plan by the student and instructor is a discussion of, and agreement on, what constitutes a ‘reasonable’ length of absence, given the type and structure of the course. The instructor will provide reasonable accommodations to make up missed work, which may include a selection of assessments comparable, but not necessarily identical, to those that the student will miss, as stipulated by the instructor. If the grading policy for a course in which a student is enrolled includes dropping a test/quiz score for the calculation of the final grade, a test or quiz missed due to military-related absences will not automatically constitute the dropped test or quiz unless the student chooses to use this option.

Student and instructor will sign the plan that details the expectations for successful completion of coursework. If the length of absences challenges the student’s ability to successfully complete the agreed-upon plan and remaining current with coursework, it may be within the student’s interest to withdraw.

Procedures and Documentation

In the case of military training or drill periods, the student should email his/her instructor(s) upon receipt of verbal notification of activation. The student must provide the military orders and the leave schedule to his/her instructor as soon as possible after they have been issued. BRCC understands that training schedules are subject to change; if a change occurs, the student must submit a memorandum from the service member’s unit to the instructor. In the case of medical treatment, documentation of a Veteran Affairs (VA) appointment may be requested by the instructor to validate the reason for the absence. The instructor has the option of verifying military orders or medical treatment appointments through BRCC’s Veteran Affairs & Military Services department. If a student must travel to reach his/her training or treatment location, a full eight hours shall be excused before or after the military training or medical treatment to allow for travel time.

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Both the student and his/her instructor(s) must sign the Military Absence Agreement, a copy of which will be kept by the student, by his/her instructor(s), and by BRCC’s Veteran Affairs and Military Services department.

If the student chooses to withdraw due to lengthy military training obligations or extended medical treatment during the semester; the student should inform his/her instructor(s) and, if he/she is using VA benefits, BRCC’s Veteran Affairs and Military Services department.




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TITLE: Minimum Length for Academic Courses



Policy Statement In accordance with Federal and SACS/COC definitions, Baton Rouge Community College (BRCC) identifies the following standards for academic courses: Semester Credit Hour One credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that approximates one hour of formalized instruction. Formalized instruction may take place in a variety of modes including but not limited to laboratory work, internships, practica, studio work, etc. Semester Length The length of the semester should consist of no more than 15 weeks and no fewer than 14 weeks. The length of a session, whether it is embedded within a semester or during the summer, should consist of no more than 8 weeks and no less than 4 weeks. Courses taught in a special session or shortened time frame are expected to have the same number of contact hours as courses taught in a normal semester. Courses taught in a non-traditional manner such as hybrid or online may be offered even if they do not meet contact hour requirements if 1) the course has been reviewed and approved through a formal BRCC faculty review process, and 2) it has been determined that the course has equivalent learning outcomes to a traditionally delivered course. The foregoing policy statements stress both the need for flexibility required by new modes of instruction and scheduling and the need for consistency in transferring and awarding credit among institutions.

Source of Policy: AA Responsible Administrator: VCAA Related Policy: LCTCS Policy Reference: 1.019 - Deleted



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TITLE: Mission – Learning Resources



Policy Statement

Learning Resources and the Magnolia Library identify and meet educational and research needs to increase information literacy, life-long learning and quality of life. This is done by providing quality information services and instruction to students, faculty, staff, and the learning communities at large.




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TITLE: Prior Learning Assessment Policy and Procedures



Policy Statement

Prior Learning Assessment (PLA) is a process that enables learners to translate knowledge

acquired through work, military, or other certification processes sponsored by business and

industry, professional organizations, or government agencies into college credit. Credit is

awarded for college-level knowledge gained through these certification processes and not for the

life experience itself. College-level learning is validated through PLA when learners prove their

mastery of the knowledge, skills, competencies, and abilities in a specific area of study that is

offered by the college.

Baton Rouge Community College (BRCC) recognizes that learning takes place in a variety of

situations and circumstances. Many students have significant, demonstrable learning from

experiences outside the traditional academic environment. Therefore, prior learning, not life

experiences, is the basis for the award of college credit. The PLA process is housed in the

Division of Innovative Learning and Academic Support. Each academic department will

maintain final approval for all matters related to awarding credit.

Students:

may be awarded up to 24 credit hours (one academic year) in PLA unless restricted by a

specific program of study. Any exceptions must be approved by the dean of the division.

must hold standard admission status at BRCC.

Credit awarded for prior learning does not count as hours in residence required for graduation.

Credit received through PLA at BRCC may or may not be transferable to other colleges and

universities. Students are required to meet with an academic advisor and contact the college or

university to which they plan to transfer upon completion of their program of study at BRCC.

One of the following methods, recommended by the Council for Adult and Experiential Learning

(CAEL) and the American Council on Education (ACE), will be used to assess prior learning.

The learner is required to meet with a member of the Division of Innovative Learning and

Academic Support to determine the best assessment method for their particular situation:

A. Credit by Evaluation,

B. Credit by Examination, or

C. Portfolio Evaluation.

A. Credit by Evaluation

1. Military Training and Experience Credit

Students who have achieved military education and training credit may apply for

acceptance of these credits toward the appropriate degree. Students must be able to

provide a Department of Defense (DD) Form 295 and DD Form 214 (where applicable)


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to apply for Military Training and Experience Credit. BRCC may award credit for

military experiences based on the ACE Guide to the Evaluation of Educational

Experiences in the Armed Services. A student may receive college credit if:

training parallels a discipline area offered through BRCC, and

credit meets a program requirement or is used as elective credit.

Upon request, individuals who have successfully completed Basic Training may be

awarded three (3) credit hours in kinesiology as indicated in the ACE Guide. Official

documentation of military training is required.

2. Professional Certification and Training Program Credit

For courses in which professional certifications are utilized as an assessment tool,

students may receive college credit for a course based on possessing such professional

certification. To receive credit, the student must provide BRCC with the appropriate

documentation to validate the industry certification award. The industry certification

must be current and valid. As an example, training may be documented with an ACE

transcript. ACE evaluates training programs offered by business, industry, and

government and publishes its credit recommendations in The National Guide to

Educational Credit for Training Programs. If a student has received training which

appears in the guide, he or she may receive college credit if:

training parallels a discipline area offered through BRCC, and

credit meets a program requirement or is used as elective credit.

3. Department Credit by Evaluation

Students may apply for departmental credit by evaluation in certain courses by obtaining

the appropriate form from the Division of Innovative Learning and Academic Support

and by completing necessary applications and requirements of BRCC, including tuition

and payment of required fees. Fees are not refundable if a student fails to obtain credit.

Students may not request:

the evaluation of a course a second time.

the evaluation of a course while currently enrolled in the course.

to establish credit in a previously completed course.

to establish credit for a lower level of a course in which credit has been received.

Certain departments have additional requirements which must be met before credit may

be granted through departmental credit by evaluation. When credit is granted as outlined

above, a notation of “credit by evaluation” with a grade of “P” and the number of credits

will appear on the student’s transcript. These credits are not used in computing the grade

point average. Credit by evaluation may not transfer to other colleges and universities.

Students are required to meet with an academic advisor and should contact the institution

to which they are planning to transfer for more information about whether the department

credit by evaluation earned will transfer.


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B. Credit by Examination

1. Challenge Examination

Any student who believes he/she is qualified for college credit through previous training

or noncredit coursework may request a challenge examination. The examination will be

thorough and in keeping with the established goals and learning outcomes of the

course(s) and the overall program. Theoretical knowledge will be tested by faculty

recommendation through commonly acceptable measures (e.g., written or electronic

exams, etc.) with the possibility of a skills component. Both written and skills testing

may be required to insure that “course rigor” is maintained and achieved. Passing grades

will be determined by the individual departments. Successful completion of a challenge

examination will be recorded on the permanent academic record as “credit by

examination” with a grade of “P.” Grades of “P” are not used to compute the grade point

average. COST: Students will be charged $30 for each challenge examination taken.

2. Advanced Placement Credit

Advanced Placement Credit refers to college-level examinations delivered by a third-

party vendor that allow students to receive college credits in certain courses. ACE has

published credit recommendations for a number of national standardized examinations

such as the ones listed below in the Guide to Educational Credit by Examination. BRCC

uses these recommendations as guidelines to award credit for equivalent BRCC

coursework as well as elective credit. Scores must be sent directly to the BRCC Registrar

from the specific testing company before credit is awarded. All equivalency is subject to

future review and possible catalog change. Types of Advanced Placement Examinations

accepted by BRCC are as follows:

a. Advanced Placement (AP) Examination

Advanced Placement (AP) exams are a series of examinations developed by the

College Board for AP High School classes in 7 subject areas

https://apstudent.collegeboard.org/apcourse. Students who have taken an Advanced

Placement Course of the College Entrance Examination Board (CEEB) in their

secondary school and who have taken an Advanced Placement Examination of the

CEEB may receive course credit with a score of 3, 4, or 5 depending on the subject.

Scores must be received directly from CEEB to the BRCC Office of Enrollment

Services for evaluation before credit is awarded.

b. College Level Examination Program (CLEP)

CLEP assesses proficiency in general education through 33 tests in five subject areas

including mathematics, writing, communication, and science CLEP Subject Exams by

College\CLEP BRCC Subject Examinations.lnk. Most CLEP examinations cover

lower level and introductory knowledge in these subject areas. BRCC may award

credit to individuals who have received an acceptable score on the CLEP


https://apstudent.collegeboard.org/apcourse

../AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/linderb/Desktop/CLEP%20Subject%20Exams%20by%20College/CLEP%20BRCC%20Subject%20Examinations.lnk

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examinations and who meet or exceed the ACE recommended scores for awarding

credit on the CLEP subject examinations. The Testing Center at BRCC is certified to

provide testing using the CLEP exams. Individuals may be scheduled for exams after

meeting with a member of the Division of Innovative Learning and Academic

Support.

Fee Schedule and Notes:

Processing fee $85

Per credit hour fee $15

Proctoring fee $25

Individuals will be assessed a $25 proctoring fee for a CLEP challenge

examination taken at BRCC.

Credit received through CLEP may not be transferable to other colleges and

universities.

College Composition: Students pursuing credit for ENG 101 MUST take the

College Composition or the College Composition Modular with Optional

Essay. BRCC does not award credit for ENG 102 through CLEP

examination.

For CLEP examinations taken prior to July 1, 2001, BRCC will grant credit

based on scaled scores.

c. DSST (DANTES Subject Standardized –Test)

DANTES Subject Standardized – Test (DSST) examinations test knowledge in both

lower-level and upper-level college material through 38 tests in six subject areas

(Business, Humanities, Math, Physical Science, Social Studies, Technology

http://getcollegecredit.com/assets/pdf/DSST_Exam_List.pdf). BRCC may award

credit for DSST (formerly DANTES) Examination Program to individuals who meet

or exceed the ACE recommended scores for awarding credit on the DSST subject

examinations. BRCC does not award credit for ENG 102 through DSST

examination. Credit received through DSST is transferable within BRCC, but may

not be transferable to other colleges and universities.

d. International Baccalaureate Diploma/Certificate

Students who present an International Baccalaureate Diploma/Certificate to

Enrollment Services may qualify for college credit. BRCC grants credit for college-

level courses only. A grade of 5 qualifies a student to receive credit for one

introductory course. No credit is awarded for English as a Second Language.

C. Portfolio Evaluation

A portfolio is detailed documentation of college-level learning. BRCC allows learners to

receive college credit through portfolio development for prior experiential learning that does


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not have a standardized mechanism for college credit evaluation. The documentation varies

by course and may include the following: examples of documents developed or materials

made (such as a machined part made at work, or during some civic engagement); a self-

assessment; an essay or oral interview explaining knowledge and experience; awards and

honors; and certifications showing completion of workshops or seminars offered by

professional organizations, business and industry or government agencies. Preparation and

content of the portfolio are the responsibility of the student. It must be sufficient in breadth

and depth to validate the student’s stated learning, and it must provide the evaluator(s) with

qualitative evidence for evaluation. Assessment by portfolio evaluation is a process through

which a student documents that college-level learning has been obtained through non-college

means. Assessment by portfolio evaluation may result in the awarding of credit for one or

more specific BRCC courses. The prior learning competencies and skills must be matched to

an existing BRCC course. The academic department that houses the existing course will

maintain final approval for the credit awarded. A fee is charged for review of the portfolio

regardless of whether credit is awarded.

Fee Schedule

Processing fee $85

Per credit hour fee $15

Proctoring fee $25

For additional information, please contact:

Division of Innovative Learning and Academic Support

310 Magnolia Building

Phone: 225-216-8228

Email: [email protected]

PRIOR LEARNING POLICIES

Related to General Credit

1. No more than 24 credit hours (one academic year) is applicable toward a degree or

certificate awarded through PLA. Any exceptions must be approved by the dean of the

division in which the learner’s program of study is based.

2. PLA credits satisfy prerequisite requirements in the same manner as their course

equivalencies at the institution.

3. All PLA credit must be awarded by the semester prior to graduation.

4. A student may not apply for PLA for a course in which he/she is currently enrolled or for

a course in which he/she has audited.

5. For PLA in which a grade is not awarded, a “P” for pass is recorded on the student’s

transcript.


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6. BRCC accepts credit for prior learning that has been awarded by other regionally

accredited institutions as per the College’s Transfer Policy. These credits have the same

limitations in their use in meeting graduation requirements as do PLA credits earned at

BRCC and will be used in computing the total hours of PLA for which a student is

eligible.

7. A student who intends to use credit for PLA in a course in which a grade has not been

awarded to meet degree requirements at another institution should check the requirements

of the receiving institution.

8. Enrolled students in good academic standing must be pursuing a BRCC associate degree,

diploma, or certificate to apply for Credit by Examination, Professional Certification

Credit or Training Credit, or Portfolio Evaluation.

9. Students may apply for Credit by Examination, Professional Certification Credit or

Training Credit, or Portfolio Evaluation only for courses directly applicable to curriculum

requirements in the student’s declared program of study.

Credit by Examination

10. Students who have taken a College Board AP Credit Examination must have scored at

least a college determined level (3, 4, or 5) to receive appropriate course credit. The

student must request that an official transcript from the College Board be sent to the

college Registrar. When Advanced Placement Credit is considered for placement

purposes, the placement decision is made by the department chairs or deans.

11. A student who has not earned college-level credit in a subject area may take a credit by

examination (i.e., CLEP, DSST, or AP) for courses offered by BRCC.

12. A student may apply for a Challenge Examination (CLEP, DSST) only two (2) times in

the same course within a five year period.

13. To apply for AP Credit or Military Training and Experience Credit, the student must have

standard admission status to BRCC.

14. Course credit hours earned by AP, Military and Training Experience Credit, or

Professional Certification are awarded and recorded by the college Registrar. Credit

hours earned are assigned a grade of “P.” No quality points are earned and such credit

does not enter into grade point average determination.

15. All work assessed for Credit by Examination or Portfolio Evaluation must meet a

minimum of “C” level proficiency for the course learning outcomes and/or technical

competencies. This “C” level must be determined by the faculty to maintain academic

integrity and rigor.

Credit by Portfolio Evaluation

16. A student may apply for Portfolio Evaluation only once in the same course.


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APPEALS BRCC has established a process for Prior Learning Assessment (PLA) appeals. Students may

challenge or appeal Professional Certification or Training Credit, Credit by Examination, or

Portfolio Evaluation only.

Appeals involve the student, instructor, department chair and/or the dean of the division in which

the course is housed. Appeals are not addressed beyond the division dean level. Students may

challenge being denied PLA credit. The student must apply for a PLA appeal of a grade within

45 days of when the PLA was requested and/or the PLA examination was administered. Any

challenge or appeal that is submitted beyond the prescribed deadline will be denied.

Source of Policy: AA Responsible Administrator: VCAA

Related Policy: LCTCS LCTCS Policy Reference:


Approved by: Date:



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TITLE: Proctoring Tests and Proctor Training Requirements



Policy Statement BRCC proctors distance learning tests for students who are enrolled in eLearning courses in the Mid City Campus Testing Center. Academic honesty and integrity are maintained through the use of check-in procedures, including multiple identification checks, verification of student enrollment in the course, password protection of exams, and a physical presence in the testing environment to visually monitor students during the testing process. In order to serve BRCC eLearning students outside the immediate Baton Rouge area, students may request an outside proctor by executing a Proctor Request form. BRCC has also established a relationship with an online proctoring service in an effort to meet the needs of eLearning students. Students who select to utilize the online proctoring service are responsible for any fees charged by the service. Proctors for Dual Enrollment students are required to complete a training session each semester. A Dual Enrollment Proctor Agreement must be executed for each eLearning Dual Enrollment course. Only proctors listed on the agreement will be recognized by the college. BRCC reserves the right to revoke proctoring privileges of any proctor in the event of testing irregularities. The BRCC Mid City Testing Center offers proctoring services for non-BRCC students. Anyone seeking to utilize these services must complete a Request for Proctoring Services and pay any applicable fees.




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TITLE: Programmatic Accreditation



Policy Statement BRCC shall seek and maintain programmatic accreditation for each academic program as mandated by the LCTCS Board of Supervisors and/or the Board of Regents. Vocational, technical, and/or occupational programs, offered by BRCC, shall also maintain programmatic accreditation as established by industry.




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TITLE: Quality Point System



Quality Point System

BRCC has adopted the quality point allotment as follows: Grade Quality Points A 4 B 3 C 2 D 1 F 0 W 0 A 2.0 grade-point average (GPA) equals a “C”, a 3.0 GPA equals a “B”, etc. Grades must be rounded to the two-decimal place in all cases.

Related Grade Symbols and Designations

Grade symbols and designations include, but are not limited to the following: AU (audit) CR (Credit by Exam or Experiential Learning) I (Incomplete) P (Pass) R (Repeat or Replace) S (Satisfactory TR (transfer Courses) U (unsatisfactory/Failing) W (Withdrawal) WE (Work Experience) Z (Academic Amnesty)




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TITLE: Repeating Courses



Policy Statement

If a student repeats a course, the earlier grade(s) in that course is excluded from that student’s Grade Point Average (GPA) calculations. The last grade received is the official grade for the course and is included in the calculation of the student’s GPA at BRCC. College level (non-developmental) courses may be taken a maximum of three times. If not successful after the third attempt, the student will be redirected to another program. Developmental (non-college level) courses may be taken a maximum of three times. If not successful after the third attempt, the student will be redirected to another program.




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TITLE: Reverse Transfer


Policy Statement Reverse Transfer is a process where credits earned at a 4-year college or university after transferring from Baton Rouge Community College (BRCC) are transferred back to BRCC to determine eligibility for an associate degree. This is achieved by combining the credits earned at BRCC with select credits earned at the 4-year institution. Students who meet the following conditions are eligible for reverse transfer:

Earned a minimum of 25% of the credit hours in a particular academic program from BRCC

Enrolled at a 4-year accredited institution Earned the credits to fulfill the 2-year degree in a particular academic program Minimum GPA of 2.0

Transfer credits have no expiration date unless specified for a particular academic program. The above policy does not require reenrolling at BRCC.

Source of Policy: AA Responsible Administrator: VCAA Related Policy: LCTCS Policy Reference: None



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TITLE: Staff Teaching Assignments



Policy Statement

Staff who desire to teach at BRCC on an adjunct contract must be granted permission from their immediate supervisor, vice-chancellor for the area, and the vice-chancellor for academic affairs. Unless special permission is granted and appropriate arrangements are made, this assignment must be scheduled outside of the regular working hours of the employee. The adjunct teaching load cannot exceed six (6) credit hours.




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TITLE: Student Athlete Absence Policy



Policy Statement Baton Rouge Community College (BRCC) is committed to the success of our student athletes. To support student athletes, BRCC pledges to make every effort to provide reasonable accommodations for students on BRCC athletic teams who must be absent from class due to a scheduled athletic competition.

A BRCC student athlete who misses class due to participation in athletic competition has the opportunity to develop a plan with his/her instructor for completing assessments missed while absent. Faculty will provide reasonable accommodations to make up missed work, which may include a selection of assessments comparable, but not necessarily identical, to those that the student will miss, as stipulated by the instructor. If the grading policy for a course in which a student athlete is enrolled includes dropping a test/quiz score for the calculation of the final grade, a test or quiz missed due to competition - related absences will not automatically constitute the dropped test or quiz unless the student chooses to use this option.

Procedures and Documentation

Prior to leaving on a trip for the Athletic Department, the Assistant Athletic Director will provide each student athlete with a letter describing travel details. The student athlete will provide this letter to each instructor; it is the responsibility of the student athlete to follow up with his/her instructor(s) regarding any notes, assignments and/or tests missed due to traveling with the athletic department. If a student-athlete fails to notify his/her instructor(s) prior to leaving, the Student-Athlete Policy is null and void: absences communicated after the fact will not be accepted as excused absences, and the instructor(s) is(are) not obliged to accept make-up work that the student volunteers.

In the event of a weather event that postpones a game (rain-delay), extending the time of the student’s absence and delaying their return to class, it is the responsibility of the student-athlete to notify each instructor of the delay and the anticipated date of his/her return to campus. Instructors may contact the Athletic Department to verify the event and the extended absence.




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TITLE: Student Credit Load



Policy Statement

A full-time course load ranges from a minimum of 12 credit hours to a maximum of 18 credit hours in fall and spring. During the four and eight-week summer terms, a full course load is equal to six credit hours. Nine cumulative credit hours is the maximum course load allowed for the combined summer sessions (four-week and eight-week).




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TITLE: Title IV Federal Financial Assistance: Satisfactory Academic Progress Standards

EFFECTIVE DATE: August 2014

LAST REVISION: May 2014 Policy No. 1.4530

Policy Statement

The United States Department of Education mandates that students must maintain Satisfactory Academic Progress (SAP) toward the completion of their degrees within a reasonable period of time to be eligible for Title IV financial aid programs including Federal Pell, Federal SEOG, Federal Work Study and Go Grants. Beginning with the 2014-2015 academic year, significant changes were made to regulations that govern SAP Standards. Satisfactory Academic Progress (SAP) is defined as: Passing a required number of hours (67% of all hours attempted) and Achieving and maintaining a required 2.00 grade point average Total attempted hours must not exceed 150% of the published length of the students’ degree

program. Refer to the BRCC catalog at www.mybrcc.edu for program requirements. WHEN IS SAP REVIEWED? Students are evaluated annually, at the end of each Spring term. Students who are in degree programs that are less than 60 credit hours will be monitored each semester. Students who are on an academic plan will be monitored each semester. SAP will be reviewed and determined BEFORE aid is initially awarded. SAP will be reviewed based on the official program of record. HOW IS SAP REVIEWED? SAP is measured in three ways: (1) Qualitative, (2) Quantitative/Pace, and (3) Maximum Time Frame QUALITATIVE MEASURE (GPA) The qualitative standard is the student’s cumulative grade point average (GPA). The qualitative standard requires that as the number of hours attempted increases, the student’s cumulative GPA must also increase. BRCC students must achieve a cumulative GPA relative to the total number of hours attempted as outlined in the chart that follows: All grades for attempted coursework will be considered. These include, but are not limited to, courses passed, courses failed, courses from which the student withdrew (officially or unofficially), repeated courses, transfer courses, and non-credit remedial/developmental coursework. QUANTITATIVE MEASURE/PACE In calculating the quantitative measure, BRCC will measure the “pace” at which the student is progressing. This is calculated by dividing the cumulative course hours completed/passed by the cumulative/total course hours attempted. BRCC considers cumulative hours completed/earned and hours attempted to calculate “pace.” Therefore, all courses passed, courses failed, courses from which the student withdrew (officially or unofficially), repeated courses, transfer courses, and non-credit remedial/developmental coursework are considered, even if the student did not receive financial aid. See SAP Table below.

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SAP TABLE

Hours Attempted Must Pass (hrs.) Hours Attempted Must Pass (hrs.) 6 (67%) 4 58 39 7 or 8 5 59 or 60 40

9 6 61 41 10 or 11 7 62 or 63 42

12 8 64 43 13 or 14 9 65 or 66 44

15 10 67 45 16 or 17 11 68 or 69 46

18 12 70 47 19 or 20 13 71 or 72 48

21 14 73 49 22 or 23 15 74 or 75 50

24 16 76 51 25 or 26 17 77 or 78 52

27 18 79 53 28 or 29 19 80 or 81 54

30 20 82 55 31 or 32 21 83 or 84 56

33 22 85 57 34 or 35 23 86 or 87 58

36 24 88 59 37 or 38 25 89 or 90 60

39 26 91 61 40 or 41 27 92 or 93 62

42 28 94 63 43 or 44 29 95 or 96 64

45 30 97 65 46 or 47 31 98 or 99 66

48 32 100 67 49 33 101 or 102 68

50 or 51 34 103 69 52 35 104 or 105 70

53 or 54 36 106 71 55 37 107 or 108 72

56 or 57 38

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MAXIMUM HOURS ALLOWED Students may receive federal financial aid if they have attempted no more than 150% of the hours required to complete their program. To determine the maximum allowable hours for a specific program or study, refer to the BRCC catalog at www.mybrcc.edu. Determine the total number of hours required for the program and multiply that figure by 1.50. (Example: If 60 hours are required to complete the degree program, then multiply 60 hours x 1.50 = 90. The maximum allowable attempted hours for the degree program in this example = 90 hours.) Hours attempted includes all hours pursued, earned, withdrawn, and failed. All of these hours are counted as attempted even if the student did not receive aid. HOW OTHER FACTORS PERTAIN TO SAP “I” GRADES An “I” (incomplete) will be considered an “F” until a letter grade is assigned in its place. DEVELOPMENTAL/REMEDIAL COURSES A student may count up to one academic year’s worth of developmental/ remedial courses in their enrollment status while receiving federal financial aid. The maximum number of hours that a student may receive Title IV federal aid for developmental/remedial courses is 30 hours within 12 consecutive months or one academic year. From that point forward, developmental/remedial hours will not count in the enrollment status and the student will no longer be eligible to receive federal financial aid for development/remedial classes. WITHDRAWALS

Official Withdrawal (completely withdraw from all courses) - A student who totally withdraws (receives all Ws) is considered to have officially withdrawn from the College. Unofficial Withdrawal - Students receiving Title IV aid and stop attending all classes and receive all F grades will be treated as unofficial withdrawals. Both types of withdrawals affect satisfactory academic progress.

ACADEMIC AMNESTY (also known as Academic Bankruptcy) Academic amnesty (Academic Bankruptcy) does not affect or alter the student’s financial aid records for financial aid eligibility. All courses, hours attempted, and grades will be counted for financial aid Satisfactory Academic Progress. Students who are granted Academic Amnesty (Academic Bankruptcy) may also submit a financial aid appeal if not making satisfactory academic progress. (See “Re-establishing Financial Aid Eligibility”) TRANSFER STUDENTS Transfer students are required to meet the minimum academic standards set by BRCC in order to receive Federal Financial Aid. A transfer student must supply the Office of Enrollment Services with official transcripts from all institutions previously attended, regardless of whether aid was awarded or credits earned. The academic grades and cumulative hours earned and attempted will be reviewed for SAP before financial aid eligibility can be determined.

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REPEATED COURSES Repeated courses will count in the cumulative attempted hours. Only one repeated course may be funded with Title IV federal aid if the student has previously passed the course. WHAT HAPPENS ONCE SAP IS REVIEWED? At the time of SAP review, students will be categorized as follows:

1. GOOD STANDING: Student has met progress standards and is eligible for aid for the following semester or academic year.

2. 67PCT: Student has NOT made progress. Student is no longer eligible for Federal Financial Aid. Please see re-establishing eligibility below.

3. ACADEMIC PLAN: An Academic Plan is specifically designed for a student whose Federal Financial Aid eligibility has been disqualified. The requirements within the Academic Plan must be met to regain eligibility. See details under Appeal (with an Academic Plan) on page 4. Students will need to meet the standards of the academic plan each semester until meeting the Satisfactory Academic Standards.

RE-ESTABLISHING FINANCIAL AID ELIGIBILITY (Should the student choose to “sit out” or attend another school for a period of time, he/she is still subject to meeting the SAP requirements for the semester in which she/he re-enrolls at BRCC. “Sitting out” has no bearing on regaining eligibility) Students who do not meet SAP Standards have two options to receive Financial Aid in future semesters:

1. Attend and regain eligibility for financial aid without the benefit of financial aid or 2. Submit an appeal to the Appeals Committee and receive approval from the Appeals Committee

To reestablish financial aid eligibility, a student must enroll and maintain regular attendance. Should a student choose not to enroll (“sit out”) for a semester, the student must meet the conditions listed below for re-enrollment. Attend and regain without the benefit of Federal Financial Aid: Students may attend at their own expense without the benefit of federal financial aid, attempt and earn a cumulative 67% of hours attempted and earn the required 2.00 GPA. Appeal (with an Academic Plan): If it is clear the student will NOT be able to meet the progress requirements by the end of the semester the student may appeal. The Academic Plan must be submitted with the Appeal, that “if followed”, will ensure that the student will be able to meet the BRCC SAP requirements by a specific point in time, without exceeding 150% of their degree program. The student will be eligible for aid as long as the student adheres to the Academic Plan. Students who are following an Academic Plan will need to see the Faculty/Academic Advisor each semester prior to registering for classes. If the appeal is approved (with An Academic Plan), the Academic Plan requires 100 percent successful completion, no drops or withdrawals, and a 2.00 GPA. Other Types of Appeals Students who have not attended a college or university for ten years or more must submit an appeal letter for automatic approval. These students will be placed on an Academic Plan. Students who do not maintain the Academic Plan will not be eligible for federal financial aid.

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Effective Fall 2013, students failing to meet the quantitative standards by exceeding the federal 150% limit may appeal citing a change of major, change in degree (such as a change from a 4-year business degree to a 2-year science degree), a double major, or a second Associate’s Degree. A completed “Max Hours Appeal Form” Letter and a Degree Audit from the Department Head must be attached to the student’s appeal form. These appeals are not automatically approved and are subject to approval by the Appeals Committee. If the Appeal is approved, the student will be placed on an Academic Plan.

HOW TO SUBMIT AN APPEAL

Students who do not meet Satisfactory Academic Progress (SAP) standards have the right to submit an appeal to the Appeals Committee. These appeals are generally based on mitigating circumstances. Examples of extenuating circumstances maybe defined as, a prolonged illness, accidents that require hospitalization of the student or a close family member, death of an immediate family member, or other extreme documented accidents or incidents. Only appeals documenting specific circumstances will be considered for approval. All appeals MUST have documentation that corresponds with the type of appeal the student is filing. Students may appeal to the Appeals Committee. The student must be able to meet the BRCC SAP requirements by the end of the semester in which the student is appealing. In addition, students must:

Complete an Academic/Financial Aid Appeal Form (available on our webpage at www.mybrcc.edu) and follow these steps: STEP 1: Select the type of Appeal STEP 2: Write an Appeal Statement that explains the extenuating circumstances that was selected

in STEP 2 STEP 3: Complete this step if selected Financial Aid Appeal in STEP 1.

Explain in detail your future academic plans for completion of your program. (If it is clear that the student will be unable to meet SAP in one semester an Academic Plan from the student’s Faculty/Academic Advisor must ALSO be submitted.)

STEP 4: Certification The Appeals Committee will notify the student of committee’s decision by email and by U. S. Postal mail within 10-15 business days. If the appeal is approved, the student is placed on “Probation” and is eligible for aid during the next semester. The student's academic progress will be reviewed at the end of that semester. If, at the end of the semester, the student does NOT meet SAP requirements, the student is no longer eligible for federal aid until the student attends at his own expense and meets all SAP requirements. If the appeal (with an Academic Plan) is approved, the student will be placed on an Academic Plan meaning the student is eligible for aid as long as the student adheres to the Academic Plan. The student’s academic progress will be reviewed at the end of each semester until the student meets all SAP requirements. If appeals are DENIED, students are not eligible to receive federal aid and must attend at their

own expense. The committee's decision is FINAL and cannot be overridden.

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Source of Policy: Office of Financial Aid Responsible Administrator: Financial Aid Director Related Policy: Financial Aid SOP LCTCS Policy Reference: 1.026/2.011

LCTCS Guideline Reference: FA Code of Conduct Approved by: Date:


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May 2014

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TITLE: Transfer Courses and GPA Calculation



Policy Statement

Credit will be accepted from a regionally accredited college or university. Grades awarded for any and all transfer credits are not calculated as part of the BRCC institutional grade point average, but are included in the student’s overall grade point average. Accepted credits will be posted to the official transcript with the designation of “T" for transfer. BRCC accepts transfer courses of “D” or better. Some degree programs will only accept a “C” or better for required courses. A “C” is the lowest acceptable transfer grade for English Composition 101 and 102 and College Algebra (MATH 101 and MATH 110).

Source of Policy: Responsible Administrator: Related Policy: LCTCS Policy Reference:


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4/01/14

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Academic Affairs

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VCAA None

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Date:

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04/01/2014

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TITLE: Wording on BRCC Degrees, Certificates, Diplomas and Other Awards



Policy Statement The wording on all certificates, diplomas, degrees or other awards shall be “The Board of Supervisors of the Louisiana Community and Technical College System, upon the recommendation of the faculty and administration of Baton Rouge Community College in which the graduate (or completer) is enrolled, confers upon (Insert name of graduate/completer) the (Insert name of award/diploma/certificate) at Baton Rouge Community College in Baton Rouge in the State of Louisiana on (Insert date of award).” All certificates, degrees, diplomas, and other awards shall bear the signature of the Chancellor.




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07/01/2014

Documents

TITLE: Academic Amnesty EFFECTIVE DATE: 05/09/11 LAST REVISION: Policy No. 1… 3.4.5.1... · 2015. 4. 24. · Page 1 of 2 TITLE: Academic Amnesty EFFECTIVE DATE: 05/09/11 LAST REVISION: