Title I, Part D Program Office Q4 Updates 1September 18,
2012John McLaughlin, Federal Coordinator
Slide 2
Agenda Title I, Part D performance data reporting update and
discussion for SY 2011-12 and SY 2012-13 (NDTAC) Use of Grant Funds
for Conferences and Meetings (especially travel and meals)
Supplemental grant awards for FY 11 and 12 Short Announcements
Q&A or Solicitation of Topics (time permitting) 2September 18,
2012John McLaughlin, Federal Coordinator
Slide 3
CSPR Resources Released Available at http://www.neglected-
delinquent.org/nd/topics/index2.php?id=10http://www.neglected-
delinquent.org/nd/topics/index2.php?id=10 CSPR Instructional Guide
for SY 2011-12 Chapters 1 & 2: Background and information
Chapter 3: Instructions Chapter 4: Checklists Appendices Tip sheets
for CSPR Changes SY 2011-12 and 2012-13 Reporting Tools 1-5 Average
length of stay, outcome calculations, racial/ethnic categories,
etc. September 18, 2012John McLaughlin, Federal Coordinator3
Slide 4
Summary of Changes for SY 201112 Refers to school year ending
June 2012 (Report in February 2013) Much of the CSPR remains the
same Minor changes made (removed or condensed items) Total average
length of stay (item removed) Multipurpose facility count (item
removed) Number of programs with academic offerings (table removed)
Students obtaining postsecondary outcomes (items condensed)
Students enrolling in vocational training (items condensed)
Slide 5
September 18, 2012John McLaughlin, Federal Coordinator5 Refers
to school year July 2012June 2013 IDEA and LEP status of students
(new to Title I, Part D) Table on transition services Academic and
vocational outcomes Merged into a single table and collected via
EDFacts (individual items unchanged) Disaggregation of
outcome/transition data (same items) Expanded transition period to
90 days Pre-posttest items and requirements altered Merging of
improvement categories Removal of At-Risk from Subpart 2 tables
Summary of Changes for SY 2012-13
Slide 6
Discussion and Announcements EDFacts file specifications are
available at http://www2.ed.gov/about/inits/ed/edfacts/sy-11-12-
nonxml.html (not enabled in ESS yet)
http://www2.ed.gov/about/inits/ed/edfacts/sy-11-12- nonxml.html
EDFacts clearance package for SY 12-13 to SY 14-15 is available for
public comment until Nov. 12 from http://edicsweb.ed.gov (browse
pending collections and click on link 04929) http://edicsweb.ed.gov
Should we consider allowing post-secondary acceptance/enrollment
outcomes attained within facility programs?
Slide 7
7 Post-secondary Outcomes: Discussion Definition: The measure
is the number of students accepted and/or enrolled into
postsecondary programs, either while enrolled in the facility or
program or within 30 days after exit. Postsecondary education
refers to an independent postsecondary educational program; it does
not refer to individual college-level courses that are part of a
facilitys educational programming. Students may be included if
they: are accepted in a program and enroll or choose not to enroll,
or enroll in a program that does not require an application
process. Challenge and Notes The new measure is not a sum of the
previous two measures. This new measure reflects an unduplicated
count of students. Each student should only be counted once for
this measure; that is, if a student was accepted into a
postsecondary program and chose to enroll in the program, the
student should only be counted one time.
Slide 8
FY 11 Supplemental Grant Awards An SEA submitted downward
revisions to its State Agency child counts for 2011 and 2012. As a
result, about $1.8M will be reallocated soon. The FY 11
Supplemental GANs went to CSSOs and Title I State Directors current
as of June 2011. Please look out for the GAN. I forwarded a slate
and memo to you last week. The grant period is listed as
7/1/11-9/30/12. However, under the Tydings Amendment, the funds are
available for obligation until 9/30/13 and drawdown by 12/31/13.
You may award the supplement to your current State agency grantees
based on the most recent N or D child count data available. You do
not have to use the 2011 child count as a basis for allocation.
September 18, 2012John McLaughlin, Federal Coordinator8
Slide 9
FY 12 Supplemental Grant Awards For the same reason as for FY
11, Subpart I grant supplements for FY 12 will be awarded soon.
These amounts are tied to new State per pupil expenditure data used
for the October 1, 2012 Title I, Part A grant award to SEAs for FY
12. SEA administration set-aside caps will be increased for FY 12,
including any increase from the FY 11 supplement for Subpart I
(they are no more than 1% of Parts A, C and D combined). There will
probably also be slight adjustments to Subpart 2 allocations for FY
12. I will make that information available to you when I have it.
September 18, 2012John McLaughlin, Federal Coordinator9
Slide 10
Use of Grant Funds for Conferences and Meetings Enclosure 7 on
this topic went out with GANs in July 2012. Its a reminder
memorandum from EDs Office of the Chief Financial Officer (OCFO).
While the information is not new, in the past year there has been
additional scrutiny of meals and travel funded through Federal
agencies and programs. 10September 18, 2012John McLaughlin, Federal
Coordinator
Slide 11
Deciding Whether to Host or Attend a Conference or Meeting
Ensure it is reasonable and necessary to achieve the goals and
objectives of the grant (including the number of attendees being
sent). Consider whether there are more effective and efficient
alternatives that can accomplish the desired results at a lower
cost, e.g., webinars, video or teleconferencing. Ensure that the
primary purpose is to disseminate technical information: i.e.,
information, research advances, training or PD, and work planning
and coordination. September 18, 2012John McLaughlin, Federal
Coordinator11
Slide 12
Food for Conferences and Meetings Should not be paid for by
grant funds unless doing so is necessary to accomplish legitimate
business. Working lunches may be allowable if attendance is needed
to ensure full participation in essential discussions and speeches
concerning the purpose of the conference and objectives of the
project. Breakfasts, coffee breaks, receptions and dinners are
generally discouraged. Any meals should be reviewed on a case by
case basis. No alcoholic beverages or entertainment may be paid for
by Federal grant funds. September 18, 2012John McLaughlin, Federal
Coordinator12
Slide 13
Conference Sponsorship If theres approval to use the ED seal on
conference materials and signage, there must also be the following
disclaimer: The contents of this (type of publication) were
developed under a grant from the U.S. Department of Education.
However, those contents do not necessarily represent the policy of
Department of Education, and you should not assume endorsement by
the Federal Government. Note: Swag is also discouraged, such as
bags, notebooks, folders, pens and pencils, coffee cups, etc.
September 18, 2012John McLaughlin, Federal Coordinator13
Slide 14
Consequences and Questions Please contact the program office if
you have any questions or concerns about whether using grant funds
for a meeting or conference is allowable prior to obligating the
funds. Grantees may have to repay funds if they violate the rules
on the use of grant funds, including the rules for meeting- and
conference-related expenses. Questions and further topics: e.g.,
obligating grant funds for Fall conferences (when Tydings Amendment
applies) 14September 18, 2012John McLaughlin, Federal
Coordinator
Slide 15
Other Topics and General Q&A Contact information:
[email protected]@ed.gov Tel. no. (202)
401-0962 15September 18, 2012John McLaughlin, Federal
Coordinator