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TLPA Annual Convention & Trade ShowMoving Your Fleet Forward
Caesars Palace, Las Vegas, Oct. 27-29, 2018
SPONSORSHIP, ADVERTISING &
BRANDING OPPORTUNITIESA Tremendous Value for Your Company
Updated 9/19/2018
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ABOUT THE 100TH ANNUAL CONVENTION & TRADE SHOW The TLPA Annual Convention trade show is the largest trade show for for-hire transportation fleet owners in the taxicab, limousine and para-transit industry. The TLPA Annual Convention trade show is where leading industry vendors introduce and showcase the most advanced products, services, technologies and solutions to key decision makers. The trade show will help you market and grow your business and allow you to reach the largest number of transportation fleets anywhere—from the U.S. and abroad.
Let us know what your budget is and we can help you reach our audience! The following pages describe in detail the opportunities available to contracted
exhibitors to our trade show.
Established in 1917, the Taxicab, Limousine & Paratransit Association (TLPA) is a nonprofit trade association of and for the private passenger-transportation industry. Our extensive membership spans the globe to include over 150,000 vehicles operated by fleets providing taxicab, executive sedan, limousine, airport shuttle, non-emergency medical transportation and paratransit services. Our mission is to provide our membership with a network of programs, services and support that will enhance their ability to effectively and profitably serve local public transportation needs. We are the leading information, education and legislative resource for the local passenger transportion for-hire industry.
ABOUT TLPA
CONVENTION & TRADE SHOW HISTORY & STATISTICS The first trade show was held in 1918. Today, it welcomes more than 650 transportation fleet owners and managers who represent the U.S., Australia, Canada and Europe. Over 90 exhibiting companies use this opportunity to showcase products and services in over 25 categories and in more than 40,000 gross square feet of exhibit space.
ATTENDEE PROFILE The TLPA Annual Convention & Trade Show brings together the following:
• Owners and managers of passenger-transportation companies located in the United States of America and other countries.
• Companies that sell a product or service to passenger-transportation companies.
• Local, state and international public sector entities such as regulatory agencies and universities.
• State and local nonprofit trade associations affiliated with the for-hire passenger-transportation industry.
• About 100,000 vehicles are currently operated by TLPA members.
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TLPA Annual Convention & Trade ShowMoving Your Fleet Forward
Caesars Palace, Las Vegas, Oct. 27-29, 2018
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Sponsorship Benefits Premier Gold Silver BronzeLogo on Annual Convention Sponsorship Web Page with Hyperlink to Your Company Website
Yes Yes Yes Yes Yes
Recognition in Pre- and Post-convention Email Blasts
Yes Yes Yes Yes Yes
Recognition in the Convention Program Yes/Cover Yes Yes Yes Yes
Pre-conference Excel Registrant List (3 weeks in advance)
Yes Yes Yes Yes Yes
Literature in Each Registration Bag
One Item,Up to TEN
Bound 8.5” x 11”
Sheets
One Item,Up to TEN
Bound 8.5” x 11”
Sheets
One Item Up to FIVE
Bound 8.5” x 11”
Sheets
One 8.5” x 11” Sheet
One 8.5” x 11” Sheet
Complimentary Convention Sponsor Registrations
Five Four Three Two One
Convention Program Advertisement***
Full Page* Full Page* Half-Page Black & White
Half-Page Black & White
No
Inclusion on TLPA’s Wall of Honor Yes Yes Yes No No
General Session Presentation** 5 Minutes with Up to 5 Slides or
Video
3 Minutes with Up to 3 Slides or
Video
2 Minutes with Up to 2 Slides or
Video
No No
Recognition in Pre- and Post-convention Tweets
Yes Yes Yes Yes Yes
Two Sponsor Representatives May Attend the Private TLPA President’s Reception
Yes Yes No No No
Dedicated 55-minute Educational Session on Sunday, October 28
Yes No No No No
Logo on TLPA‘s Convention Homepage Banner
Yes No No No No
SPONSORSHIP LEVELSA TREMENDOUS VALUE FOR YOUR COMPANY
*Placement for full-page ads include inside front cover (color), inside back cover (color), back cover (color), opposite inside front cover (B&W), opposite President’s letter (B&W), and opposite inside back cover (B&W).**Speaking time and slides/video cannot go over the allotted presentation time. Videos can be on a DVD or flash drive–no streaming will be available.***Ad placements are made on a first-come, first-served basis after payment of sponsorship is received.
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Sponsorship Level Total Amount SponsoredPremier (limited to 3 companies) $30,000 or more
Platinum $20,000–$29,999Gold $15,000–$19,999Silver $8,500–$14,999
Bronze $3,500–$8,499
Platinum
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Exhibit Hall Luncheon.........................................Logo appreciation signage will be displayed at the entrance to the exhibit hall and on the buffet tables, and logo tent cards will be displayed on the tables.
Morning Keynote Speaker......................... Sponsor may speak for 3 minutes and then introduce the keynote speaker from a TLPA-written script.
Annual Business Meeting Breakfast...............Logo appreciation signage will be displayed at the breakfast serving station.
Afternoon Keynote Speaker...................... Sponsor may speak for 3 minutes and then introduce the keynote speaker from a TLPA-written script.
Closing Reception & Silent Auction(Open bar)......................................................................TLPA president will thank the sponsor at the beginning of the reception. Sponsor receives logo appreciation signage at the entrance. Logo tent cards will be displayed on cocktail tables. Sponsor may display one banner stand at the party. Sponsor receives 2 invitations to the reception.
Closing Reception & Silent Auction(Hors d’oeuvres)...........................................................TLPA president will thank the sponsor at the beginning of the reception. Sponsor receives logo appreciation signage at the entrance. Logo tent cards will be displayed on the cocktail tables. Sponsor may display one banner stand at the party. Sponsor receives 2 invitations to the reception.
Closing Reception & Silent Auction(Entertainment)...........................................................TLPA president will thank the sponsor at the beginning of the reception. Sponsor receives logo appreciation signage at the entrance. Logo tent cards will be displayed on the cocktail tables. Sponsor may display one banner stand at the party. Sponsor receives 1 invitation to the reception.
Foundation Board Meeting & Lunch..................Sponsor may speak* for up to 5 minutes before the meeting begins and two people may attend the lunch. Sponsor receives logo appreciation signage at the lunch and sponsor may display banner stand in the meeting room.
EVENT SPONSORSHIPSaturday, October 27
Sunday, October 28
Monday, October 29TLPF Golf Tournament & Golf Awards.............. Sponsor may speak* for up to 4 minutes prior to tee-off and at the Awards Ceremony. Sponsor receives three golf registrations and three invitations to the awards ceremony.
Convention Kick-Off Party (Hors d’oeuvres)............................................................ Logo appreciation signage will be displayed at the entrance and on the buffet, and logo tent cards will be placed on the cocktail tables. Sponsor may display one banner stand at the party. Sponsor receives two invitations to the party.
Convention Kick-Off Party (Open Bar)..................................................................................Logo appreciation signage will be displayed at the entrance and on the bars, and logo tent cards will be placed on the cocktail tables. Sponsor may display one banner stand at the party. Sponsor receives two invitations to the party.
Convention Kick-Off Party (Entertainment)......................................................................Logo appreciation signage will be displayed at the entrance and sponsor may display one banner stand at the party. Sponsor receives one invitation to the party.
Opening Keynote Speaker........................... Sponsor may speak for 3 minutes and then introduce the keynote speaker from a TLPA-written script.
Exhibit Hall Grand Opening (Open Bar)...........................................................Logo appreciation signage will be displayed at the entrance to the exhibit hall and on the bars, and logo tent cards will be placed on the cocktail tables.
Exhibit Hall Grand Opening Party(Hors d’oeuvres)............................................................ Logo appreciation signage will be displayed at the entrance to the exhibit hall and on the food tables, and logo tent cards will be placed on the cocktail tables. Awaken with Breakfast.........................................Breakast will be served in the back of the four Learning Lab meeting rooms. Innovation & Technology Room Diversification & Market Trends Room Workforce & Driver Management Room Premier Sponsor RoomLogo appreciation signage will be displayed at the entrance and at the breakfast serving table and sponsor may display one banner stand at the breakfast. Past Presidents’ Lunch..............................................Sponsor may speak* for 5 minutes before lunch and receives two invitations to lunch. Logo appreciation signage will be displayed at the entrance and on the tables and sponsor may display one banner stand at the lunch.
New & 1st-Time Operator Attendee Lunch..... Sponsor may speak* for 5 minutes at lunch and receives two invitations to lunch. Logo appreciation signage will be displayed at the entrance and on the tables and sponsor may display one banner stand at the lunch.
$15,000 $20,000
$8,500
$3,500
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$10,000
$5,000
$15,000
$5,000
Co-sponsorshipsThe fee for two companies to mutually agree to share a single sponsored event or item is a surcharge of 25% over the exclusive sponsorship fee. There is a limit of two company sponsors per co-sponsored event or item. Both companies should submit a contract with payment to TLPA.$3,500
$6,000
$10,000
$10,000
$15,000
$3,500 each
*Audio Visual Equipment is not likely to be available at this event.
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$3,500
$15,000
$5,000
$5,000
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BRANDING OPPORTUNITIES
AVAILABLE: TLPA Registration Desk.........................................Sponsor receives self-standing sign.
800 Registration Bags w/one-color logo...................................
Convention Audio Visual............................................................. Sponsor receives logo on all TLPA slides (approx. 20 slides) during general sessions.
800 Badge Holders or Lanyards w/one-color logo......................
Hotel Room Key Cards — one-sided w/one-color logo............... 800 room key cards will be printed.
WE CAN’T WAIT TO SEE YOU THERE.
$10,000
$10,000
$10,000
$9,500
$7,000
TLPA hosts about a 650 leaders in the transportation industry during the Annual Convention & Trade Show, making it a perfect marketing opportunity for your business.
American Business Insurance ServicesAtlas Financial HoldingsAutocabBB&T–John Burnham Insurance Svcs.CMT GroupCapital OneFlywheelFord Motor CompanyGreen4U Technologies
iCabbiiCARSMTI Dispatch Paratransit Insurance CompanyT-MobileThe Black Car FundTransCastVerifone
List of Recent TLPA Sponsors
TLPA Pocket Agenda......................................................................$8,500
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In an effort to make branding opportunities available to more sponsors, there is a limit on the number of branding opportunities you can choose until Tuesday, May 15. After May 15, sponsors may add additional branding opportunities if desired. Sponsors may choose one branding opportunity from list A and one branding opportunity from list B through Tuesday, May 15.
List A
List B
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BLANK AREA FOR OFFICE USE ONLY
Complete, sign and return this contract to the TLPA office to sponsor an event at the 100th Annual Convention & Trade Show.
To those exhibitors who choose to sponsor an event at the convention, TLPA commits to providing the Annual Convention & Trade Show sponsor with
• the benefits, appropriate to the sponsorship level contracted for, as indicated on the sponsorship form; and,
• quality management by TLPA staff working with the hotel (or other appropriate) staff for the sponsored event.
The sponsoring company commits to provide TLPA with
• a single point of contact who shall be responsible for coordinating or carrying out the sponsor’s obligations under the contract;
• logo artwork in high resolution EPS or JPEG format and within the schedule developed by TLPA; and,
• the full sponsorship fee, which is due with the contract or within 48 hours of submission.
SPONSORSHIP COMMITMENT CONTRACT
CONTRACT & PAYMENT
6CONTRACT & PAYMENT
PAYMENT OPTIONS
Checks: Please make checks payable to the Taxicab, Limousine & Paratransit Association. All fees must be paid in U.S. currency and drawn on a U.S. bank. Checks must arrive at the TLPA office no later than 48 hours after confirmation of the sponsorship.
To pay by credit card, complete this form and email it to [email protected]. We will create an invoice for you that can be paid at www.tlpa.org/Pay-Bills-Online. Your invoice must be paid no later than 48 hours after confirmation of the sponsorship.
TLPA Annual Convention & Trade ShowMoving Your Fleet Forward
Caesars Palace, Las Vegas, Oct. 27-29, 2018
Company: Address:
City: State/Province: Country: Zip/Postal Code: Contact Name:
Contact Email: Contact Telephone:
Authorized Company Representative:
Sponsored Item(s): Sponsorship Level: Premier Platinum Gold Silver Bronze Sponsorship Amount: $
AA3200 Tower Oaks Blvd, Suite 220 • Rockville, MD 20852 • P:(301) 984-5703 • [email protected] • www.tlpa.org
BLANK AREA FOR OFFICE USE ONLY
PART I: COMPANY INFORMATION
Company: ________________________________________________________________________ Tel: (________) __________________________
Address: __________________________________________________________________________________________________________________
As a condition of my attendance at the Annual Convention & Trade Show, October 27-29, 2018. I irrevocably grant TLPA the right to publish or otherwise use
my image, likeness, voice, name, address, phone number, and/or email address.
ADA Requirements: Please indicate if, under the Americans with Disabilities Act, you require the following aid or service: Audio Visual Mobile.
This notificaiton is due by September 27, 2018.
Total complimentary sponsorship registrations: _____ come with our sponsorship(s).Provide the first and last name of each sponsor-representative registrant and TYPE or PRINT the name CLEARLY as it should appear on the name badge. Include each sponsor representative’s email for registration and confirmation purposes.
Name*
PART II: COMPLIMENTARY SPONSOR REGISTRATIONS (LIMITED TO SPONSORSHIP PURCHASED; SEE CONTRACT)
SPONSOR REPRESENTATIVE NAME/E-MAIL
PART I: COMPANY INFORMATION
Return this form to:Deb LaGasse, Manager of MeetingsTaxicab, Limousine & Paratransit Association 3200 Tower Oaks Blvd., Suite 220, Rockville, MD 20852 P: (301) 984-5700 • F: (301) [email protected] • www.tlpa.org
COMPLIMENTARY SPONSOR REGISTRATION FORMThis form should be used to register your complimentary exhibitor personnel only. Please refer to page 3 to see how many complimentary registrations come with the sponsorship level that you selected. All other exhibit personnel should register at www.tlpa.org/Registration at the TLPA Convention Exhibitor Fee.
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TLPA Annual Convention & Trade ShowMoving Your Fleet Forward
Caesars Palace, Las Vegas, Oct. 27-29, 2018
Name*
Name*
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City: ____________________________________________________ State/Province: _________________________________________________
Zip/Postal Code: _________________________________________________________ Country: ________________________________________
