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To create a world-class educational system that gives students the knowledge and skills to be successful in college and the workforce, and to flourish as parents and citizens
Vision
To provide leadership through the development of policy and accountability systems so that all students are prepared to compete in the global community
Mission
©MDE – Office of Federal Programs 1
All Students Proficient and Showing Growth in All Assessed Areas
Every Student Graduates High School and is Ready for College and Career
Every Child Has Access to a High-Quality Early Childhood Program
Every School Has Effective Teachers and Leaders
Every Community Effectively Using a World-Class Data System to Improve Student Outcomes
State Board of Education Goals5-Year Strategic Plan for 2016-2020
©MDE – Office of Federal Programs 2
Office of Federal Programs’Vision, Mission, & Goals
3MAFEPD June 2015 ©MDE – Office of Federal Programs
AGENDA
©MDE - Office of Federal Programs5
I. Crosswalk: CFPA Budget vs. MCAPS Funding Application
II. Funding Application
i. Sections
ii. Allocations and Transferability
iii. Budget and Budget Overview
iv. Desk Audits
III. Request for Funds
Funding Application Main Page
©MDE – Office of Federal Programs 8
• Launching point for all funding applications• View filters• Entitlement versus Competitive• Revision• Status and Status Date
Funding App: Sections
©MDE – Office of Federal Programs 9
• Overview of a selected funding application revision• Launching point to pages within the application
Funding App: Navigation
©MDE – Office of Federal Programs 12
Save and Go To allows navigation between any page in the funding application
Funding App:Save and Go To…continued
©MDE – Office of Federal Programs 13
• Using Save and Go To refreshes session timeout• Save and Go To Current Page: Saves changes to the
page and keeps user on that page• Save and Go To Next Page: Saves changes to the page
and moves user to next page in that section• Save and Go To Previous Page: Saves changes to the
page and moves user to previous page in that section• If no previous or next page exist, user is returned to
Sections page
Funding App: Allocations
©MDE – Office of Federal Programs 14
• Displays allocation for each grant in funding application
Funding App: Transferability
©MDE – Office of Federal Programs 15
The ESEA Flexibility Waiver allows MS LEAs to transfer up to 100% of Title II funds into Title I.
Funding App: PPA List
©MDE – Office of Federal Programs 18
• Budget funds at each school locationo School’s Allocation / Parental Involvement / Private Schools
Funding App: Budget
©MDE – Office of Federal Programs 19
Displays budget total for each Function or Object Code for this grantEntry point to budgeting for each Function or Object Code
Funding App: Budget Detail
©MDE – Office of Federal Programs 20
Line item entry of budget data and narrative by Function Code and Object CodeOffers flexibility in the level of detail providedCentral Office Location Code selected by default; modify as appropriateSubsequent years allow initial population of this data by copying forward last year’s budget
Funding App: Budget Overview
©MDE – Office of Federal Programs 21
Filter budget by Location and Indirect Cost Rate
Funding App: Page Locking
©MDE – Office of Federal Programs 22
• Pages are locked down when application is in approval process• Application must be returned unapproved if changes are desired
to an application that has been moved into Draft Completed or Revision Completed
• Revision must be started to modify an application that is approved• MCAPS prevents multiple users from editing the same page
simultaneously• User will see message indicating the user that is locking the page• Lock is released after that user leaves the page or the session
times out
Funding App: Validation
©MDE – Office of Federal Programs 23
Business rule checks put in place to ensure quality of data being submitted by LEASystem automatically runs validation as application is completedPresence of validation issues indicated on the Sections page, under the Validation columnMessages do not appear on the page as user fills out dataSystem does not prevent saving of “invalid” data; prevents submission of invalid dataValidation checks can span pages“Invalid” data can become valid based on subsequent input
Funding App: Validation
©MDE – Office of Federal Programs 24
Two types of validation messages–Errors: Prevent submission of application–Warnings: Point out potential issues but allow submissionFiltering Messages–All: Show every message–Section: Show all messages for pages in that section–Page: Show all messages for that pageEach message is a clickable linkClicking link will take user to the screen on which the issue occurred
Funding App: Desk Audits
©MDE – Office of Federal Programs 25
Goal: within 3 months of approving the Consolidated Budget, request a Budget Expenditure Report by Fund / Function / Major Object for Titles I and II
Result: will minimize monitoring findings related to budgets not aligning.
Request for Funds: Workflow
©MDE – Office of Federal Programs 26
1. Business ManagerInitiates entry of the monthly Request for FundsExpenditures are entered as YTDDue by the 12th of each month
2. Federal Programs DirectorReviews and approves the request
3. MDE Finance DirectorSubmits all requests to the Office of Accounting in a single Excel document
Request for Funds (RFF)
©MDE – Office of Federal Programs 27
• Choose Fiscal Year and Funding Application • Available Budget: Lesser of Approved Budget and Pending Allocation• Total Available Amount• Net Available Amount = Total Available – Received Amount
Create Request for Funds
©MDE – Office of Federal Programs 29
Requests cannot be created until funding application is approved•One active request per LEA/Grant/FY combination•General Framework consistent with Funding Application–Sections–History Log and Communication–Validation–Workflow
• Requests cannot be created until funding application is approved
• One active request per LEA/Grant/FY combination
• General Framework consistent with Funding Applicationo Sectionso History Log and Communicationo Validationo Workflow
RFF: Expenditure Detail
©MDE – Office of Federal Programs 30
• Report YTD Expenditures by Object and Function Codes• Only displays rows and columns that contain approved budget amounts• System validates expenditures against approved budget• Hover on cell to see approved budget amount• Disabled cells where no approved budget exists• Automatically populates expenditures from previous request
o Updates cells that have changed
RFF: Project Summary
©MDE – Office of Federal Programs 31
• Allocation, Available Budget, Cash Received• Total Cash Basis Expenditures (populates from previous page)• Cash Balance on Hand, Cash Available, Total Amount Requested
• School Improvement Conference– June 24-25, 2015 Convention Center, Hattiesburg, MS
• MCAPS Trainings– June 23, 25, 26 MDE Suite 102 and 212, Jackson, MS
• MASS– July 14-17, 2015 Beau Rivage, Biloxi, MS
• Cycle II Monitoring Training– August 2015 TBD
• MASBO– September 16-18, 2015 Beau Rivage, Biloxi, MS
• ESEA and IDEA Fiscal Conference– October 2015 TBD
Upcoming Events
Data Conference June 2015 ©MDE – Office of Federal Programs 35
Meet the Fiscal Team
©MDE - Office of Federal Programs36
Melanie DiggsBureau Director of Finance
Region 9 [email protected]
Carol SpannSchool Payments, Comparability,
MOE, Title I CarryoverRegion 9 Contact
Betina WhiteMonitoring and MS SoarsRegions 1 and 2 Contact [email protected]
Shanika GrantSEA Contracts, Payments, and
TravelRegion 9 Contact