To provide a robust learning and organizational infrastructure in …vcportal.ventura.org/CEO/HR/Personnel_Services/docs/... · 2017-06-13 · mote self conﬁdence by joining one

1 Summer/Fall 2017 County of Ventura

For more information, visit our website at: http://myvcweb/index.php/hr/training

Summer/Fall 2017

Mission: To provide a robust learning

and organizational infrastructure in order to

develop a skilled and effective County of Ventura

workforce.

Training & Organizational Development


County Execu ve Office Human Resources Training and Development is pleased to offer a variety of training classes for Ven-

tura County employees. Courses are focused on en-hancing employees’ profes-sional development and build-ing their skills to ensure a quality and effec ve work-force.

Courses include: Supervision Basics, Career Development, Real Colors®, Lean Six Sigma

Organiza onal improvement training, Discrimina on & Harassment Preven on, Workplace Security and a wide variety of computer classes such as: Microso Word, Excel, Powerpoint, Access, online learning op-portuni es and more.

How to enroll: Register through VCHRP Self Service or contact your department’s Training Representa ve for assistance.

Go to h ps://vchrp.co.ventura.ca.us for enrollment: VCHRP > Main Menu > Self Service > Learning & De-velopment > Request Training Enrollment

VCHRP will generate an Enrollment Status email once your Training Representa ve processes your training request. Double check to see if your status says “enrolled” or “waitlisted” before a ending a training. Please print and bring your confirma on email to the training.

Late Cancella on Class enrollment must be canceled no later than 5pm three (3) calendar days prior to the class date. Cancel-la ons made a er that me will be charged a $25.00 No Show/Late Cancella on fee.

How to Contact us: We want your feedback. Is there a class you do not see listed that you would like to take? Is the class you want to take already full? Let us know.

Training.Administra [email protected] or

(805) 654-2682

Lynda.com Ventura County employees can have full access to the

Lynda.com video library of engaging, top quality courses taught by recognized industry experts.

Classes include leadership, conflict management, computer skills, communica on and more! All ad-

vanced Microso computer training can be accessed through Lynda.com.

Contact Training.Administra [email protected] for one week of access to trainings at NO COST.

Toastmasters Clubs: Do you ever have to give updates at mee ngs? Public

speaking is a fundamental communica on skill. It is more than just formal presenta on. Toastmaster In-terna onal helps people learn the art of speaking, listening and thinking. Prac ce and improve these

vital skills that enhance leadership poten al and pro-mote self confidence by joining one today.

For more informa on on one of the four (4) County-wide clubs, please visit: Toastmasters on MyWCWeb

h p://myvcweb/index.php/toastmasters-page


New Employee Discrimina on

Preven on VC0002

$25.00 No Show/Late Cancella on fee Applies

Th July 20...........................................1 - 5pm

Th August 17......................................1 - 5pm

Th September 21...............................1 - 5pm

Th October 19....................................1 - 5pm

Th November 16................................1 - 5pm

Th December 14................................1 - 5pm

All classes in Lower Plaza Assembly Room-HOA

Discrimina on Preven on Refresher

(required every 2 years)

VC0025 $25.00 No Show/Late Cancella on fee Applies

If you don’t have access to a computer, we s ll

offer instructor lead trainings:

Th August 10.......................8:30am - 10:30am

Th September 14................8:30am - 10:30am

T October 17.....................8:30am - 10:30am

W November 8.....................2:00pm - 4:00pm

W December 20.................8:30am - 10:30am


New Employee Workplace Security


Th July 20....................................8am - 12pm

Th August 17..............................8am - 12pm

Th September 21........................8am - 12pm

Th October 19............................8am - 12pm

Th November 16.........................8am - 12pm

Th December 14.........................8am - 12pm


Workplace Security Refresher

(required every 4 years)


Th August 31........................8:30am - 11:30am

T September 19.................8:30am - 11:30am

Th November 2.....................1:30pm - 4:30pm


Discrimina on Preven on Refresher is

available online! Contact

Training.Administra [email protected] to sign up.

De-Escala on Training VC0240

$25.00 No Show/Late Cancella on fee Applies

W September 13 .....................8:30am - 11:30am

W December 6**.....................8:30am - 11:30am **To register-email: [email protected]



Career Development $25.00 No Show/Late Cancella on fee Applies

Customer Service VC0040 Iden fy ways to provide great customer service, both inter-nally and externally. Understand the principles of public service. An cipate expecta ons; develop skills for remain-ing skillful under pressure.

T July 18................................. 8:30am - 12:30pm

Strategic Communica on VC0041 Turn vague communica on that creates rework and mis-takes into specific communica on that increases produc v-ity. Increase clarity by listening to what is meant behind the spoken words. Provide leadership for posi ve outcomes.

T August 1...............................8:30am - 12:30pm

Time Management VC0043 Take back your day. Lessen the feelings of being over-whelmed. Master workflow with a 5 step process. Learn to increase produc vity by chunking me and managing inter-rup ons. Make the first hour of the work day the most pro-duc ve and set the tone for the rest of the day.

T August 22.............................8:30am - 12:30pm

Stress Management VC0044 This course will iden fy the key elements of stress manage-ment including the recogni on of stress, causes of stress and the benefits of stress management. Emphasis will be placed on a mul tude of ways to handle stress in order to have a more produc ve professional and private life.

T August 29........................8:30am - 12:30pm

Working with Power and Influence VC0195 Tap into three sources of power and influence for truly ful-filling your professional role. Three sources of power in-clude being authen c, taking charge of your career, and understanding that how people perceive you affects how they interact with you.

T September 12......................8:30am - 12:30pm

Conflict Resolu on VC0045 Learn what the true nature of conflict is and how to resolve it; learn techniques to prevent yourself and others from allowing conflict to escalate; how to prevent future conflict and ensure differences of opinions remain construc ve.

T September 26.......................8:30am - 12:30pm

Crea ve Problem Solving VC0087 One of the more cri cal problem solving skills is learning how to manage mistakes by turning mistakes into learning opportuni es. Learn eight of the most common kinds of mistakes and how to talk about them to reduce rework, increase produc vity and feel more successful with your team.

T October 10...........................8:30am - 12:30pm

Embracing Genera onal Diversity VC0067 Never before have four genera ons of Americans worked together in the same workforce. Learn how to be er relate to your peers of different genera ons by understanding the events that shaped their personali es; learn about what mo-

vates each; and their preferred style of communica on. Leave all judgements at the door.

T October 24......................... 8:30am - 12:30pm

Introduc on to Public Speaking VC0174 Times have changed for how we need to receive informa on, and so our speaking skills need to change as well. Refresh and enliven your speaking skills and use of PowerPoint. Learn how to cra a compelling story, make your ideas memorable and give execu ve updates at mee ngs.

T November 7........................8:30am - 12:30pm

Basic Business Wri ng VC0175 Avoid common wri ng pi alls. Iden fy successful wri ng habits that increase the ability to solve problems together and increase your credibility. Turn your words into powerful ideas with strong purpose. Create clarity for successful col-labora ons with your wri ng.

T December 5........................8:30am - 12:30pm

All classes will be held at the Hall of Administra on in Room 231

Classes are subject to change without no ce. ***A endance is subject to department approval***

For more informa on, visit our website at: h p://myvcweb/index.php/hr/training


Supervision Basics $25.00 No Show/Late Cancella on fee Applies

Supervision 1: Effec ve Prac ces VC0014 W July 12................................ 9:00am - 4:00pm W October 4........................... 8:30am - 3:30pm

Supervision 2: Personnel and Hiring Prac ces VC0015 W July 26...............................8:30am - 12:30pm W October 25........................8:30am - 12:30pm

Supervision 3: Emo onal Intelligence VC0034 W August 2............................8:30am - 12:30pm W November 1......................8:30am - 12:30pm

Supervision 4: Performance Reviews VC0017 W August 9............................8:30am - 12:30pm W November 15....................8:30am - 12:30pm

Supervision 5: Liabili es for Supervisors VC0018 W August 30..........................8:30am - 12:30pm W November 29....................8:30am - 12:30pm

Supervision 6: Coaching, Counseling and Correc ve Ac on VC0019 W September 13......................8:30am - 3:30pm W December 6.........................8:30am - 3:30pm

Supervision 7: Introduc on to Media ng Employee Conflict VC0194 W September 27......................8:30am - 4:30pm W December 13.......................8:30am - 4:30pm All classes will be held at the Hall of Administra on in

Room 231

Computer Classes $25.00 No Show/Late Cancella on Fee Applies

All classes will be held at: Ventura College Campus; 71 Day Rd. Ventura



Beginning Microso Excel 2013 VC0129

T/Th July 25 & 27....................8:30am - 12:30pm

T/Th August 22 & 24...............8:30am - 12:30pm

T/Th October 24 & 26.............8:30am - 12:30pm

T/Th December 5 & 7.............8:30am - 12:30pm

Intermediate Microso Excel 2013 VC0130

T/Th September 12 & 14.........8:30am - 12:30pm

T/Th Oct 31 & Nov 2................8:30am - 12:30pm

Advanced Excel 2013 VC0131

T/Th October 10 & 12..............8:30am - 12:30pm

T/Th November 28 & 30..........8:30am - 12:30pm

Beginning Microso Word 2013 VC0132

T/Th August 1 & 3...................8:30am - 12:30pm

T/Th October 17 & 19.............8:30am - 12:30pm

Beginning Microso Access 2013 VC0005

T/Th August 8 & 10.................8:30am - 12:30pm

T/Th November 14 & 16.........8:30am - 12:30pm

Intermediate/Advanced Access 2013 VC0007 (4 day class)

T/Th September 26 & 28.........8:30am - 12:30pm AND

T/Th October 3 & 5..................8:30am - 12:30pm

Beginning Microso PowerPoint 2013 VC0010

T/Th September 19 & 21........9:00am - 12:00pm


Real Colors® VC0009

$25.00 No Show/Late Cancella on Fee Applies



Yellow Belt Training VC0070

This one day workshop teaches front line staff the basics of Lean Six Sigma using a fun hands-on

statapult simula on.

F July 7.................................8:30am - 4:30pm F September 8.....……………..8:30am - 4:30pm F November 17..........……….8:30am - 4:30pm

All classes will be held at the Hall of Jus ce in the Pacific Conference Room.

Green Belt Training VC0071

This course provides the level of training required to facilitate an improvement event.

This is a four day training.

Session 1

Th-F August 10 & 11................8:30am - 5:00pm and

Th-F August 24 & 25................8:30am - 5:00pm

Session 2 Th-F October 12 & 13...............8:30am - 5:00pm

and Th-F October 26 & 27...............8:30am - 5:00pm

Th August 10........…………….......9:00am - 12:00pm Th September 7………....………...9:00am - 12:00pm Th November 2.........................9:00am - 12:00pm

All classes will be held at the Hall of Administra on in Room

Lean Six Sigma $25.00 No Show/Late Cancella on Fee Applies

This dynamic workshop will provide par cipants with the skills to understand human behavior, uncover

strength mo vators specific to each temperament and improve communica on with others without being

judgmental when others are different.

Th August 3...…………....……....9:00am - 4:00pm Th October 12 .......................9:00am - 4:00pm Th December 7......................9:00am - 4:00pm

All classes will be held at the Hall of Administra on in Room 231

SIRE Training VC0058

SIRE is the tool the County uses to submit Board Le ers to the Reviewing Agencies in order to appear on the Board of Supervisors agenda. In addi on, the SIRE class explains the process for submi ng Board Le ers, Contracts, Resolu ons, and Ordinances for

approval from pre-mee ng, mee ng, and post-mee ng.


Nego a on Skills VC0601

Par cipants will gain an understanding of the three stages of the nego a on process, the seven elements that affect

every interac on, and how to increase your ability to influence other to listen to your point of view.

W August 23................................ 8:30am - 4:00pm

Emo onal Intelligence (EQ) in the Workplace

VC0604 Emo onal intelligence is the capacity to be self-aware of

our tendencies under stress and enhance the range of posi ve choices when interac ng with others. Increasing awareness of emo onal intelligence can develop higher resilience for dealing with challenges and increase prob-lem solving at work. Discover when to move away from

making automa c decisions during stress and how to de-velop skills for inten onal decisions. Understand the link

between Emo onal Intelligence and success in life.

Th September 14...................... 8:30am - 3:30pm

Classes are subject to change without no ce. For more informa on, visit our website at: h p://myvcweb/index.php/hr/training

Work Smart with Office 365 VC0603

This class offers high-tech prowess that works even for low tech people. Learn produc vity tools for enhancing teamwork, collabora ng across the county and larger geographical areas, and increasing produc vity. Learn

the features of OneDrive, Outlook and Skype for Business.

T July 11................................9:00am - 12:00pm T August 8.............................9:00am - 12:00pm T September 12....................9:00am - 12:00pm T October 10.........................9:00am - 12:00pm T November 14.....................9:00am - 12:00pm T December 12.....................9:00am - 12:00pm

All classes will be held at: 1957 Eastman Ave Ste. A Ventura

Delega on for Managers VC0602

Par cipants will learn to develop your leadership role and strengths of your team, learn the right way to delegate for developing talent and empowering your team, and apply

the ten levels of freedom for successful delega on.

T October 31............................8:30am - 12:30pm

Media ng Employee Conflict for Managers

VC0605 Learn how to know which goals to pursue when medi-

a ng conflict, iden fy common mistakes when managing differences, explore the six common areas of conflict and

explore the two stages of problem solving to foster a las ng agreement.

Th December 14....................... 8:30am - 4:30pm

Training Toolbox $25.00 No Show/Late Cancella on fee Applies

The trainings will help you save me and increase your effec veness as a leader. Learn how to build bench strength among teams, develop leadership skills that mo vate high levels of

performance, accountability and produc vity.


Youth Mental Health First Aid VC0702

This youth version of Mental Health First Aid is for any adult that works with youth such as teachers, coaches, pediatric nurses, or youth ministers. Similar to CPR this course provides informa on on how to help a young person in a crises but addresses mental health or substance use-related situa ons. Par cipants will learn risk factors and warning signs for mental health and substance use problems, strategies for how to help someone in both crisis and non-crisis situa-

ons, and where to turn for help. Topics that are covered include:

Typical adolescent development

Depression and mood disorders

ADHD

Ea ng Disorders

Anxiety disorders

Trauma

Psychosis

Substance Use disorders

T October 10............................8:30am - 5:00pm

W November 1..........................8:30am - 5:00pm

Adult Mental Health First Aid VC0701

Just as CPR helps you assist an individual having a heart a ack, Mental Health First Aid helps you assist someone experiencing a mental health or substance use-related crisis. In the Mental Health First Aid course, you learn risk factors and warning signs for mental health and addic on concerns, strategies for how to help someone in both crisis and non-

crisis situa ons, and where to turn for help. Topics that are covered include:

Depression and mood disorders

Anxiety disorders

Trauma

Psychosis

Substance Use disorders

W October 4..............................8:30am - 5:00pm

W October 25............................8:30am - 5:00pm

Classes are subject to change without no ce. For more informa on, visit our website at: h p://myvcweb/index.php/hr/training

Mental Health First Aid Mental Health First Aid teaches about recovery and resiliency – the belief that individuals experiencing these challenges can and do get be er, and

use their strengths to stay well.

Classes will be held at: Behavioral Health Department Administra ve Office

1911 Williams Drive, Suite 200 Lake Tahoe conference room


VCFMS Accoun ng & Document Templates VC0172 Overview that will show users how to create accoun ng and document templates that contain all the desired and required accoun ng informa on without having to type it in.

W September 13............................8:30am - 10:00am

VCFMS Beginning InfoAdvantage VC0179 InfoAdvantage is a web-based extract & repor ng tool that pro-vides users the ability to view & refresh developed queries; run ad hoc reports; access to the Standard Monthly Financial re-ports.

Th September 28..............................1:30pm - 5:00pm

VCFMS Internal Transac ons Training VC0180 This refresher course reviews basic concepts, terminology, poli-cy and prac ces associated with processing internal transac-

ons. It includes new event types to address various depart-mental requirements as well as Internal Exchange Transac ons (IET), Internal Transac ons Ini ator (ITI), Internal Transac on Agreement (ITA). W October 4.....................................1:30pm - 4:30pm

VCFMS Intermediate Info Advantage VC0182 This course is offered to anyone who has taken VCFMS Begin-ning InfoAdvantage; create basic original queries via enhanced InfoAdvantage access rights; Access the Financial Universes of data.

Th October 12....................................1:30pm - 5:00pm

VCFMS Beginning Procurement Training VC0183 This class will include: Create, copy, modify & discard Requisi-

ons; Shop for Master Agreements to make Delivery Orders (DO) or Blanket Delivery Orders (BDO).

W September 20..............................1:30pm - 5:00pm

VCFMS Journal Voucher Training VC0185 An overview of the JV process; crea ng different JV type trans-ac ons within VCFMS; search & understand VCFMS inquires related to JV documents.

W November 8................................1:30pm - 4:30pm

VCFMS Cost Accoun ng Training VC0186 An overview of func onality for Cost Accoun ng: Setup, Modifi-ca ons, Budget Structure, Funding Setup and Reimbursement.

Th December 6.............................8:30am - 12:00pm

VCFMS Fixed Asset Refresher VC0189 You will be introduced to Fixed Assets and will learn how to ac-quire fixed assets manually and through the shell genera on process; track be erments to an assets; adjust costs during its life cycle. Overview refresher with lessons learned.

Th October 19..................................8:30am - 12:00pm

VCFMS Budgetary Control VC0187 An overview of: Budget Processes /Controls, reviewing Chart of Accounts and Budget Structures; discussing tools available for analyzing budgets; and stepping though Expense and Revenue Budget Structures. The class covers a small por on of Budget Monitoring, but the major part of it is on processing Budget Modifica on documents (APEBCEO & BGRVCEO).

W September 6..............................1:30pm - 5:00pm T December 5................................1:30pm - 5:00pm

VCFMS Cash Receipts Processing VC0193 The Cash Receipt Processing course explains Cash Receipts Pro-cessing for non-AR users. You will learn how to deposit cash, checks, and credit card receipts.

Th September 7...............................1:30pm - 4:00pm

VCFMS ADVANCED InfoAdvantage VC0219 This course is offered to anyone who has taken VCFMS Intermediate InfoAdvantage; create advanced original queries via enhanced InfoAdvantage access rights; Access the Financial Universes of data. Th November 30..............................1:30pm - 5:00pm

VCFMS VCUST/VSS Training VC0230 This course will discuss the vendor/customer table (VCUST), and how to create and modify a vendor account. Also, an overview of Vendor Self-Service (VSS) will be provided and how it affects users.

W October 4................................8:30am - 11:00am

VCFMS Payments VC0232 This course will discuss the various types of vendor payment documents including: the IN document for vendor payments, GAX document for reimbursements, and PRC document for pro-curement card payments. Also, future document triggering and mul vendor GAX documents will be discussed.

W November 8................................8:30am - 11:30am

VCFMS InfoAdvantage Refresher VC0233 This course is offered to anyone who has taken VCFMS Interme-diate InfoAdvantage; this course is to help with individuals que-ries via enhanced InfoAdvantage access rights. This course is intended for user who want to work on specific queries or prob-lems they are having.

Th November 16..............................2:00pm - 4:00pm

Auditor Controller VCFMS

The following VCFMS classes are strictly for VCFMS users. $25.00 No Show/Late Cancella on fee Applies

All classes will be held in the Auditor-Controller’s computer lab on the 3rd floor.


IT Project Leadership Academy The Project Leadership Academy will help ensure that project managers, supervisors, and technical team leaders have the skills needed to effec vely complete projects, mi gate risk at cri cal points, increase overall quality, maximize cus-tomer sa sfac on and communica on, and closely manage and predict costs. The inclusion of Lean methodology and tools will enhance a project manager’s ability to manage the opera onal impacts of the implementa on.

The newly revised PLA program will consist of two (2) tracks – a cer fied project manager track, and a project manage-ment overview track for supervisors/managers who may have project managers working on their teams.

To successfully become a cer fied project manager, a commitment to a end ALL five (5) PLA sessions is expected, along with comple on of the mentorship program. The mentorship program is conducted on the first project a student man-ages for his/her department following comple on of the PLA courses. Successful comple on of all PLA sessions and men-torship program will include a formal PLA cer fica on for graduates. Due to space limita ons, capacity for twenty (20) cer fied project management students is available per PLA session.

There is no charge for the PLA, however, for the cer fied project manager track, a license for Microso Project 2013 will be required to be purchased by your department. Please have your Microso Project license available by the first class date, in order to complete class assignments. Contact the IT Services Help Desk to request MS Project on a subscrip on basis through Office 365 (on mul ple devices for $200/year). To access the PLA applica on, go to: h p://vcportal.ventura.org/VCWEB/ITSD/forms/PLA_Announcement_&_Applica on_Fall_2017.doc Please complete and return your departmental authorized applica on via email to [email protected] by August 25th, 2017. If an employee has applied for a prior PLA, and is on the wai ng list, please resubmit the applica-

on, indica ng con nued interest to par cipate, commitment to comple ng all requirements of the PLA Program, and con nued departmental authoriza on and support.

Please Note: Due to the limited space, departments with numerous PLA applica ons will be asked to priori ze the depart-ment candidate list for PLA considera on. Applicants who are not accommodated during this PLA session can be consid-ered for future PLA sessions.

It is important to be fully aware of the program expecta ons. Being a par cipant of the PLA requires departmental leadership support, a commitment to a end all sessions, complete all assignments, and requires a large commitment of your me. Please apply if you are fully commi ed to comple ng the Project Leadership Academy Program.

The Academy curriculum will consist of a combina on of formal classes, self-study, prac cal projects and exercises. A meline of ac vi es follows:

Submit applica ons to the PLA by 8/25/17

PLA Applica on Review and No fica on 8/28-9/15/2017

Project Management Methodologies, Controls & Tools: Part #1 10/5/2017

Project Management Methodologies, Controls & Tools: Part #2 10/12/2017

Lean Prac ces in Project Management 10/19/2017

MS Project Fundamentals: Part#1 11/2/2017

MS Project Fundamentals: Part#2 11/6/2017

Individual Mentorship Winter/Spring 2018

PLA Cer fica on Spring/Summer 2018*

*dependent upon individual ming and comple on of a departmental project by the student

The applica on and selec on process includes comple on of the PLA ques onnaire, departmental approval verifica on and a review of applica ons. PLA applica ons are to be submi ed via email for review to [email protected]

by August 25th, 2017.


Government Center Map

Documents

To provide a robust learning and organizational infrastructure in …vcportal.ventura.org/CEO/HR/Personnel_Services/docs/... · 2017-06-13 · mote self conﬁdence by joining one