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To Which We Serve:. Processing in the Navy Archives. Naval history & heritage command. Naval History & Heritage Command. Museums: 11 museums, 1 Heritage Center, Nautilus & Constitution. Nationwide: over 1M artifacts Art Gallery: 30,000+ paintings, prints, drawings, sculptures - PowerPoint PPT Presentation
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Processing in the Navy Archives
TO WHICH WE SERVE:
NAVAL HISTORY & HERITAGE COMMAND
Museums: 11 museums, 1 Heritage Center, Nautilus & Constitution. Nationwide: over 1M artifacts
Art Gallery: 30,000+ paintings, prints, drawings, sculptures
Library: 150,000+ booksArchives: 40,000 cubic feetHistorical Services
NAVAL HISTORY & HERITAGE COMMAND
Federal Records Act of 1950 as Amended
Executive Orders (12958, 13291, 13526)
Mandated by SECNAV M-5210.1SECNAVINST 5210.8D (Records)SECNAV 5513.16B (Declassification)
LAWS & REGULATIONS
• Providing proper access to records is a primary mission of U.S. government archivists
• Processing Challenges – Environment• Location• Construction• Light/heat/humidity• Office/work space
– Backlog– Staff– Classified material
OVERVIEW
• Largest single repository of permanent Navy records outside of NARA
• 3 sections• Aviation• Ships• Operational Archives– Official Records– Personal Papers– Biographic File– Oral History Collection
ARCHIVES
CNO & VCNO: Immediate Office files
CNO: Key subordinate offices
Command Operations Reports (CORs)
NHHC business records
OPERATIONAL ARCHIVES
Papers and memoirs of officers, enlisted personnel and civilians of the U.S. Navy
Focus on individuals whose records include service after January 1, 1939
OPERATIONAL ARCHIVES
“Except for the northwest third, the land gently sloping upward from the waterfront was created by landfill.”
CHALLENGE: ENVIRONMENT
• Location• Established October 2, 1799
• Washington Navy Yard is located on the banks of the Anacostia River
• Initially ship building and dock yard; by 1894 became an ordnance factory & supply depot
• Buildings• Building 57
• Ordnance school: 1866
• Building 44• Laboratory: 1890
• Building 108• Laboratory & Ordnance office: 1902
Built with permeable brick Today permeable brick is used for
pavements & walkways. Why? Because of its ability to absorb water and effectively manage runoff
CHALLENGE: ENVIRONMENT
Light: Accelerates deterioration; damage is cumulative & irreversible
Windows 42 windows that measure 8.5’ x 8.75’ (108) 8 windows that measure 4’ x 6.5’ (44) Minimal coverage; no control of UV radiation
Lighting Florescent lighting through buildings
108 florescent fixtures; no UV filtering sleeves or low—UV fluorescent tubes
Heat & Humidity: Accelerates deterioration; chemical reactions Heat/humidity. From June 1-july 22. 90 readings - only 10 showed
humidity below 60% Fluctuations in temp & relative humidity are rule not the exception
CHALLENGE: ENVIRONMENT
• Backlog
• Manuscript collection: Approximately 27,000 cubic feet
• 8,500 cubic feet are partially processed, unprocessed or not accessioned
• No accurate finding aid (paper orelectronic) that can show what is in Collection or where it is located
CHALLENGE: PROCESSING
• Staff– 8 full time staff & 1 part time
contractor– 2 FTEs assigned to processing– Interns & Reservists
• Interns: may have archives experience but no clearance
• Reservists: may have clearance but no experience
• Space– Insufficient space to house
personnel, properly process collections, or store supplies
CHALLENGE: PROCESSING
Integrated throughout collection
Declassification review should be done only after preliminary processing
No control on what gets reviewed; declass review conducted by contractors
NARA will not accept records without initial declassification review
CHALLENGE: CLASSIFIED MATERIAL
Enforceable Collection Development PolicyDevelop strategy to manage collection &
reduce backlogCodify procedures Increase staffProvide high quality trainingModify office spaceImprove environmental conditions
SOLUTIONS
Preservation, Declassification, Digitization and Cataloging of Historical Documents on Microforms
Message traffic from 1950s – 1970s No paper copies 11, 000 reels of microfilm, some of
that are acetate-based, which in combination with poor environmental conditions resulted in vinegar syndrome
1,100 reels converted to silver-halide; 300 digitized
Purchased stand-alone refrigerator with dehumidifier to provide cold storage for microfilm Unable to plug in refrigerator
because of high relative humidity
SOLUTION: PILOT PROJECT
Bobbi [email protected]
Naval History & Heritage Commandhttp://www.history.navy.mil/
"...a fine thing is the preservation of public records. Records do not change, and they do not shift sides with traitors, but they grant to you, the people, the opportunity to
know, when ever you want, which men, once bad, through some transformation now claim to be good."
Aeschines, 330 BCE
CONTACT INFORMATION