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TOBACCO-ANDSMOKE-FREEUOFGCreatingaHealthierCampusCommunitySteeringCommitteeProgressUpdateandKeyRecommendationsApril2019
TOBACCO-ANDSMOKE-FREEUOFGSteeringCommitteeProgressUpdateandKeyRecommendations
EXECUTIVESUMMARY.................................................................................................3
BACKGROUND..............................................................................................................5
TOBACCO-ANDSMOKE-FREEUOFGSTEERINGCOMMITTEE.......................................5
WHATWE’VEDONE
RESEARCHRATIONALE.................................................................................................8
ENVIRONMENTALSCAN...............................................................................................8Smoke-FreeCampusesandOrganizations................................................................................8CurrentPoliciesandLegislation...............................................................................................8
COMMUNICATION.......................................................................................................9
CAMPUSCOMMUNITYCONSULTATIONPROCESS.........................................................9
WHATWE’VEHEARD
CAMPUSCOMMUNITYCONSULTATIONTHEMES........................................................11BenefitsofBecomingaSmoke-FreeCampus..........................................................................11ChallengesofBecomingaSmoke-FreeCampus......................................................................12ImplementationConsiderations.............................................................................................12DraftPolicyConsultation:Part1and2..............................................................................13,14
WHATWE’REDOING
EDUCATIONANDAWARENESS...................................................................................16
TRAINING...................................................................................................................16
SMOKINGCESSATIONSUPPORTS...............................................................................16
DRAFTPOLICY............................................................................................................17
ENFORCEMENT..........................................................................................................17
EVALUATION..............................................................................................................18
KEYRECOMMENDATIONS.........................................................................................18
NEXTSTEPS...............................................................................................................22
CONCLUSION.............................................................................................................22
REFERENCES...............................................................................................................23
APPENDICES...............................................................................................................27
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EXECUTIVESUMMARYCreatingatobacco-andsmoke-freecampusisanimportantstepinmeetingUniversityofGuelph’scommitmenttoimprovinglifeandbecomingahealth-promotinguniversity.Researchshowstimeandtimeagainthatsmokingisharmfultoourhealthandthereisnosafelevelofexposuretosecondhandsmoke.Tobacco-andsmoke-freepolicieshelptoreducelitteroncampus,de-normalizesmokingandtobaccoproductuse,decreaseexposuretonewandemergingtobaccoandnicotineproducts,eliminateexposuresecondhandsmoke,protectyoungadultswhoareparticularlyvulnerabletostartingtosmoke,decreasethesmokingratesandmakeiteasierforpeopletoquitsmoking.UofGhasanexcitingopportunitytocreateahealthierenvironmentforallcampuscommunitymembersandvisitors,andtobealeaderasahealth-promotinguniversity.SinceNovember2017,aSteeringCommitteehasbeenmeetingmonthlywithleadershipfromVice-PresidentDonO’Learytoprovidestrategicdirectionandleadership,aswellasfocusedattentionandworkontheplanning,implementation,evaluation,communicationandsustainabilityoftheUniversityofGuelph’sTobacco-andSmoke-FreeUofGinitiative.Avarietyofsub-committeeshavebeenformed,whichhavefocusedonresearchingandassessingthebenefitsandchallengesofbecomingtobacco-andsmoke-free,consultingwiththecampuscommunityandotherOntariocampuses,communicatingbroadly,creatingeducationandawarenessopportunities,exploringanddevelopingtrainingmaterialsforemployees,determiningsmokingcessationsupportsavailable,writingacomprehensivepolicyanddevelopingclearlanguagearoundenforcement.ThefollowingreportsummarizeswhattheCommitteehasdonetodate,whatwe’veheardthroughtheconsultationprocess,andwhattheCommitteeisworkingonasaresult.Basedonthescientificevidence,environmentalscansconductedandextensivecampuscommunityconsultation,theCommitteehasputforwardthefollowingkeyrecommendationsforconsiderationbytheseniorexecutiveteam:
1. Implementa100%tobacco-andsmoke-freecampuspolicythatappliestoallstudents,employeesandvisitorsthatwillbeeffectiveonMay31st,2019.
• Thetobacco-andsmoke-freepolicyshouldbecomprehensive,includingsmokingoftobaccoandcannabis,vapingortheuseofanytobaccoproduct,includingbutnotlimitedto,cigarettes,cigars,cigarillos,pipetobacco,shisha,chew,dip,bidis,blunts,clovecigarettes,oranyotherpreparationoftobacco.
• Thetobacco-andsmoke-freecampuspolicywillapplytoeveryoneontheUniversity’sGuelphCampus.
• DesignatedsmokingareaswillnotbeprovidedanywhereontheGuelphCampus.
• Thetobacco-andsmoke-freepolicywillcontinuetoincludeUniversityvehicles,regardlessoflocationinaccordancewiththeSmokingintheWorkplacepolicy.
2. Offercontinuedsupportforemployeesandstudentswhowishtoreducetheirtobaccouseorstopsmoking.
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“Iapplaudthecampusathavingagoaltobecomeasmoke-freecommunity.Assomeonewhosehealthhas
beenseverelycompromisedasaresultofwalkingthrough
cloudsofsecond-handsmoke,thisisaverywelcome
initiative.”
“Iamveryexcitedaboutthestepstheuniversitywillbe
takingtomakethecampusasmoke-freeenvironment.Itisveryupsettingtobewalkingtoclassandhavesomeoneblowtheircigarettesmokein
yourface.”
3. Focusenforcementprimarilyoneducationandprovidingresourcesandsupporttothoseinviolationofthepolicy.Useafine-basedapproachifnecessarytoenforcethepolicy.
4. ReviewUofG’sinvestmentsinthetobaccoindustrytobetteralignitsvaluesasahealth-promotinguniversity.
5. Incorporatesmokingofcannabiswithinthetobacco-andsmoke-freeGuelphCampuspolicy.
Thedraftpolicystatesthatthesale,promotionoradvertisingofanyTobaccoProducts,electronicsmokingorvapourproducts,orrelatedparaphernaliaisprohibitedontheGuelphCampus.InkeepingwiththeTobaccoandVapingProductsAct,thesponsorshipofUniversityofGuelpheventsorgroupsbymanufacturersofTobaccoProducts,electronicsmokingorvapourproducts,orrelatedparaphernaliaisprohibited.Therearetwoproposedexceptionsthatarerecommendedforthisnewpolicy.InkeepingwiththeexceptionsintheSmoke-FreeOntarioAct,Smoking,burningoruseofTraditionalMedicines,includingTobaccoProducts,byanIndigenouspersonorpersonsaccompaniedbyanIndigenouspersonforIndigenousspiritualorculturalpurposesispermittedonGuelphCampus.SmokingandburningofTraditionalMedicinesistobedoneinaccordancewiththeUniversity’sSmudgingProcedure.Secondly,scientificresearchthatinvolvessmokingorusingtobaccoproductsandthatcomplieswithUniversitypoliciesandprotocolsregardingtheconductofresearchisalsosuggestedtobepermittedwithinthepolicy.Foraninitiativeofthisscale,supportfromtheseniorexecutiveteamiscrucialtoitsongoingsuccess.WehavetheopportunitytoliveuptoourcommitmentfromtheOkanaganChartertobealeaderinhealthpromotionlocallyandglobally.
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BACKGROUNDAsaUniversitycommittedtoimprovinglife,it’scriticaltofosteranenvironment,policiesandpracticesthatsupportthehealthofstudents,staff,facultyandvisitors.UofGsignedontotheOkanaganCharter:AnInternationalCharterforHealthPromotingUniversitiesandCollegeswithavisionto,“transformthehealthandsustainabilityofourcurrentandfuturesocieties,strengthencommunitiesandcontributetothewell-beingofpeople,placesandtheplanet”(2015).Toachievethissharedvision,theOkanaganChartercallsontheUniversityto,“embedhealthintoallaspectsofthecampusculture,acrosstheadministration,operationsandacademicmandates;andtoleadhealthpromotionlocallyandglobally(2015).”InNovember2017,followingthesigningoftheOkanaganCharter,DonO’Leary,Vice-President(Finance,AdministrationandRisk),developedaSmoke-FreeCampusSteeringCommittee(theCommittee).TheCommitteewastaskedwithprovidingstrategicdirectionandleadership,aswellasfocusedattentionandworkontheplanning,implementation,evaluation,communicationandsustainabilityoftheUniversityofGuelph’sTobacco-andSmoke-Freeinitiative.Overtheyears,variousdiscussionshavetakenplaceoncreatingasmoke-freecampusatUofG.Conversationsaboutcreatinga100%tobacco-andsmoke-freecampushavere-emergedasapriorityandthemomentumacrossOntarioandCanadaisrapidlygrowing.SmokingisharmfultoourhealthandwehaveanopportunitytocreateahealthierenvironmentforallatUofG.Creatingasmoke-freecampusisanimportantstepinmeetingourcommitmenttoimprovinglifeandbecomingahealth-promotinguniversity.TOBACCO-ANDSMOKE-FREEUOFGSTEERINGCOMMITTEEMembershipfortheCommitteeiscomprisedofadiversecross-sectionofstaffandcommunityexpertswhoarecommittedtoadvancingatobacco-andsmoke-freecampusatUofGandwhoarefromavarietyofresourceareastosupporttheimplementationofthenewpolicy.TheCommitteemeetsmonthlyandhasestablishedanumberofsub-committeestofocusondifferentaspectsrelatedtotheimplementationandevaluationofthepolicy.TermsofReferencefortheCommittee,includingthelistofCommitteemembers,havebeenpublishedonline(seeAppendixA)andacomprehensiveworkplanfortheCommitteewasdevelopedandcontinuestobere-visitedandupdated.OtherUniversityofGuelphstaff,facultyorstudents,aswellasprofessionalsexternaltotheUniversityhavebeeninvitedtospecificmeetingsoraddedasneeded.StrongpartnershipshavebeenestablishedwithWellington-Dufferin-GuelphPublicHealth,withaHealthPromotionSpecialistontheCommitteeandsupportingmanyofthesub-committees.
“TheUniversityofGuelphtakesawhole-personapproachtohealthandwell-beingandstrivestobeahealth-promotinguniversity.IampleasedthatwearejoiningotherCanadianuniversitiesand
publicinstitutionsingoingsmoke-free,demonstratingourcommitmenttoahealthyfutureforourstudents,facultyandstaff.”-PresidentFrancoJ.Vaccarino,PhDFCAHS
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AletterofsupportwasprovidedbyDr.NicolaMercer,MedicalOfficerofHealthandCEO,congratulatingUofGfortransitioningtoa100%tobacco-andsmoke-freecampus.ArepresentativefromLeavethePackBehindhasalsobeenpartoftheCommitteeandhasbeenagreatsourceofsupportbyprovidingresearchandinformationontobacco-andsmoke-freepolicydevelopment.TasksfortheCommitteehaveincluded:
• Researchingandassessingbenefits,opportunitiesandchallengeswithbecomingatobacco-andsmoke-freecampusenvironment
• Engagingothercampusesthathavegonesmoke-freeorarecontemplatingdoingsoandidentifyingchallengesandeffectivestrategies
• Communicatingbroadlywiththecampuscommunity• Engagingcampusstakeholdersindiscussionsonchallenges,opportunitiesand
implementationissues• Creatingacomprehensiveeducationandawarenessworkplantohelpsupportthose
wantingtoquitandthosewhochoosenottoquit• Determiningwhattrainingandworkshopopportunitiesshouldbemadeavailable• Developingatrainingguideandinformationforleadersoncampus• Curatingresourcesandsmokingcessationsupportsavailableforstudentsand
employees• Draftingatobacco-andsmoke-freecampuspolicy• Developingaclearboundarymapshowingwheresmokingisandisnotpermitted• Creatingenforcementprotocolguidelines,incollaborationwithCampusCommunity
Police,HumanResources,FacultyandAcademicStaffRelations,LegalCounselandStudentHousingServices
• Identifyingkeyrecommendationsbasedontheresearch,bestpracticesandconsultationfeedbackreceived
Afterthepolicyhasbeenimplemented,theCommitteewillneedtoassessandevaluatetheinitiative,anddetermineifanythereanyfurtherimplementationconsiderationstobetakeninaccount.
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WHATWE’VEDONE
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RESEARCHRATIONALETheCommitteefirststartedbyresearchingandassessing.AcomprehensiveresearchrationalewasdevelopedincollaborationwithPublicHealthandsharedonthesmoke-freecampuswebsite.Researchhasshownthattobacco-andsmoke-freecampuspolicies:
• eliminateexposuretosecondhandsmoke• decreasethesmokingratesandmakeiteasierto
reduceorquitsmoking• protectyoungadults,agroupthatishighlyvulnerable
tostartingtosmoke• decreaseexposuretonewandemergingtobaccoand
nicotineproducts.• helpde-normalizesmokingandtobaccoproductuse• reducelitteroncampus
Learnmoreabouttheresearchsupportingatobacco-andsmoke-freecampusandworkplaceinAppendixB.ENVIRONMENTALSCANSmoke-FreeCampusesandOrganizationsTheCommitteeconductedanenvironmentalscantolearnmoreaboutwhatotherCanadianinstitutionsareuptoandsoonrealizedthisisalargermovementacrossbothCanada,theUnitedStatesandinmanycountriesinternationally(e.g.,Australia,Denmark,Finland,HongKong,andtheUnitedKingdom)(ExecutiveSteeringCommittee,2017).Thereareover85Canadianpostsecondaryinstitutionsthataresmoke-freeandthelistkeepsgrowingatafastpace.Learnmoreaboutotherpost-secondaryinstitutionsandorganizationsthataresmoke-freeinAppendixC.CurrentPoliciesandLegislationWhiletheSmoke-FreeOntarioActprohibitsthesaleoftobaccoproductsonpost-secondarycampuses,itdoesnotprohibitoutdoorsmokingorothertobaccouse.Bylaw,youcannotsmokeorvapeinanyenclosedworkplace,anyenclosedpublicplaceandspecificallydesignatedoutdoorplacesinOntario.Ifyousmokeorholdlightedtobaccoinaplacewhereithasbeenprohibited,youmaybeticketedandchargedafine.
“Iunderstandhowdifficultthetransitionwillbeforsmokers,soIwasgladtoseethatthisisnotapolicygoingintoeffectimmediately,andthatyouareopentosuggestionstomakeitworkbetter.Iwasalso
pleasedtoseetheuniversityworkingwiththeAboriginalcommunityto
respecttheiruseoftobaccowhilestillbeingresponsibleabouttheuse.
ThankyouforhelpingtomoveGuelphtowardsasmokefreefutureandfortakingtheresponsibleandrespectful
stepstowardsdoingso.”
“I'dliketoapplaudUniversityofGuelphforaggregatingtheirsmoke-freeinitiativeby2019.Ithoughtthiswasanoldmovement.Let'smakeCanadaahealthierplacetolive,work,andplay.”
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CurrentlyatUofG,theSmokingintheWorkplacePolicyprohibitssmokinginanyenclosedpublicplaceoranyenclosedworkplaceincludingallUniversitybuildings,UniversityresidencesandUniversityvehiclesandinanybuildingspacethatisowned,managedorleasedbytheUniversity.Withinthispolicy,smokingisalsoprohibitedwithinninemetersofanyUniversitybuildingentranceorexit,loadingdock,freshairintakeorcompressedgasstoragearea.Campuscommunitymembersarealsoaskedtorefrainfromsmokingonuniversitysportsfieldsandsurfaces,restaurantpatios,andwithin20metersofachildren’splaygroundinaccordancewiththeSmoke-FreeOntarioAct.InthePolicyonNon-AcademicMisconduct,studentsareaskedtoabidebytheSmokingintheWorkplacepolicyandconsequencesofviolatingthepolicyareclearlyoutlined.COMMUNICATIONTheCommitteehascommunicatedinavarietyofwaystoinvitecampuscommunitymemberstogetinvolvedintheconsultationprocessandtohelpraiseawarenessaboutworkbeingdonebytheCommitteeaswemovetowardsa100%tobacco-andsmoke-freecampus.Primarily,communicationtodatehasfocusedonraisingawarenessaboutthetobacco-andsmoke-freecampuspolicydevelopment,invitingparticipationintheconsultationprocessandrequestingfeedbackonthedraftpolicy.AfulllistofthecommunicationchannelsthathavebeenusedtohelpraiseawarenessarelistedinAppendixD.ReadtheFAQssharedonthewebsiteinAppendixE.CAMPUSCOMMUNITYCONSULTATIONPROCESSTheCommitteerecognizedthatthismaybeachallengingpolicyforanyonewhocurrentlysmokesoncampusandtherewasacommitmentmadefromthebeginningtohostavarietyofconsultationsessionstolearnhowbesttoapproachthetobacco-andsmoke-freecampusinitiativeatUofG.Aseriesofninequestionsweredevelopedforcampuscommunityconsultationtogatherinputthrough90-minutefocusgroupsessionsonthebenefits,challenges,implementationconsiderations,resourcesavailable,communicationstrategiesandmore(seeAppendixF).TheCommitteemetindividuallywith15differentgroups,hostedfourgeneralconsultationsessionsopentoeveryone,andinvitedcampuscommunitymemberstodrop-byvariouslocationsoverfourdaystoprovidetheirinputonconversationboards.TheCommitteealsoheldaninformationandconsultationsession,whereDonO’Learyprovidedaprogressupdate.LearnmoreabouttheconsultationprocessinAppendixG.
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WHATWE’VEHEARD
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CAMPUSCOMMUNITYCONSULTATIONTHEMESTherewereseveralkeypointsthatemergedafterreviewingtheconsultationnotesandthemingthecommentsandquestionstheCommitteereceivedthroughouttheprocess(seeAppendixH).BetweenMayandNovember,about65campuscommunitymemberssentanemailtothesmoke-freeaccountorsubmittedtheircommentsontheanonymouscontactform.Fromthewrittenfeedbackreceived,abouthalfemailedtoexpresstheirgratitudeandsupportforthesmoke-freeinitiative,whiletheremaindereitherexpressedtheirconcernsmovinginthisdirectionordidnotclearlyspecifyiftheywereinsupportornot,withquestionsaboutwhatthepolicywouldincludeandhowitwouldbeenforced.Belowisasummaryofthecommonthemesthatemergedthroughthecampusconsultationprocessrelatedtothebenefits,challengesandimplementationconsiderationscampuscommunitymembersshared.BenefitsofaBecomingaSmoke-FreeCampusTheCommitteehasheardmanygoodthingsaboutbecomingatobacco-andsmoke-freecampusandlistedbelowareafewofthemostcommonthemesthatemergedthroughtheconsultationprocess:
• Decreasingexposuretosecond-handsmoke–appreciatedparticularlybythosewithallergies
• Helpingde-normalizesmokingsopeoplearelesslikelytotakeupthehabitandsettingapositiveexample
• Livinguptoourcommitmentofbeingahealth-promotingUniversityaspartoftheOkanaganCharter
• Creatingacleanercampus,withlesslitter• Improvingthehealthofourcommunity• Providingmotivationforcurrentsmokerstocutbackorquit
tohelpimprovetheirhealthManyofthebenefitsthecampuscommunitysharedaboutbecomingatobacco-andsmoke-freecampusoverlapwiththeresearchsupportingwhatsmoke-freepoliciescanachieve.Theresearchdoesshowthatsmoke-freecampuspoliciesdoachievethesebenefits.
“Iidentifyasasmokerandinmypersonalopinion,makingourcampussmoke-freewill
personallyhelpme.ItmakesiteasierformetonotgooutsideforasmokebreakwhenIam
stressedwhilestudying,insteadchoosingahealthieroption,likegrabbingatea,orspending5-10minuteson
socialmedia.”
“Iwillenjoywalkingourbeautifulcampuswithoutseeingbutts
throwninourgardens,orwalkingthroughacloudof
smoke.”
“Thispolicyisagreatlongtermsolutiontothis
litteringproblem.”
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“Despiteasmoke-freecampusbeinganexcellentidea,Iseriouslydoubtitwill
workinpracticeunlessenforcementissignificantlysteppedup.Currentpoliciesrestrictingsmokingarefrequentlyignoredby
smokers,withlittletonoconsequence.”
ChallengesofBecomingaSmoke-FreeCampusTheCommitteerecognizesthattherearemanychallengeswithbringingtolifeanewpolicylikethis.Throughtheconsultationprocess,wehavewantedtolearnaboutwhatthoseanticipatedchallengesaresotheCommitteeisabletocontinueworkingtoaddresstheareasofconcern.BelowarethemostcommonchallengesthatgroupshavepredictedUofGwillface:
• Enforcementandcompliance• Havingtimetogetto/fromnewsmokinglocationonbreakor
betweenclasses• Smokingisanaddiction,andforanyonewhois
lookingtoreducetheirtobaccouse,itcanbephysicallyandmentallychallenging
• Worriesaboutstigmatizingthosewhosmokeandmaintaininganinclusivecampus
• Safetyatnight(particularlyfornightshiftstaff)• Challengingforresidencestudents,when
campusistheirhome• Mayimpactenrolmentnumbers,recruitmentor
decisionstohosteventsoncampusImplementationConsiderationsToeffectivelyimplementthispolicy,theCommitteeaskedthecampuscommunityforadditionalfactorsthatneedtobetakenintoconsideration.Throughtheconsultation,campuscommunitymembershighlightedtheseadditionalconsiderationswhenimplementingthetobacco-andsmoke-freecampuspolicy:
• Desiretohaveconsistentenforcementforstudents,staff,facultyandvisitors
• Staffneedkeylanguageforrecruitment,admissions,contracts,specialeventvisitors,etc.
• Needtoraiseawarenessnotonlywithcampuscommunitybutalsowithvisitorsandcontractors
• Clearboundariesneedtobedefined• Desiretomaintainstrongrelationships
withneighboursandtheCity• Needtoconsiderstressfultimesofthe
yearforstudentsandemployees• Designatedsmokingareaswereraised as
onesuggestionforbeingmoreinclusive
“Iamnotasmoker,butIhaveworkedwithstaffandfacultywhodo
smoke,andIdon’tliketheideathattheywouldfeellesswelcomeoncampusbecausethey
smoke.”
“Smokingisn'tjustahabit,it'satoxic
addiction.Themajorityofactualaddictswilljustsmokeoncampus
anyway,ignoringtherules,ormovetothenearestplacetheycan
smokelegally.”
“Whilesomemaynotunderstand,asimple
cigarettecanbeacalmingresourceforastudentthatjusthadatoughexamorisheadingintoone,orjust
havingabadday.”
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UniversityofGuelphhasanopportunityto
makeaboldstatementtode-
normalizesmoking,supportquitting
smokingandpreventpeoplefromstartingtosmokeorvape.”
DraftPolicyConsultation:Part1Thenextstageofconsultationwasspecificallyfocusedonthedraftpolicy.Thedraftpolicyandproposedboundarymapweresharedonlineandopenforcommentfrommid-Decembertomid-January.Inaddition,theCommitteemetagainwithspecificgroups,includingtheJointHealthandSafetyCommittee,GraduateStudentSocietyExecutives,CentralStudentAssociationExecutivesandUnionandEmployeeGroupLeaders,todiscusstheircommentsonthedraftpolicy.TheUniversityleadershipteamwasalsoencouragedtoprovideanyfurtherfeedbackonthedraftedpolicy.Thefeedbackreceivedatthisstagewasminimal,asmanypeoplealreadyhadtheopportunitytoprovidetheircommentsthroughouttheprocess.BoththeCSAandGSAwereinsupportofthedraftpolicyandprovidedhelpfulsuggestionsforpromotionandraisingawarenessofthenewpolicy.ThestudentgroupsencouragedtheCommitteetocontinuehavingconversationswithcommunitystakeholders,suchastheCityandGoTransitbusdriverstomakesuretheyareaware.EmployeeandUnionGroupLeaderssharedtheirconcernsaboutthecurrentsmokingcessationcoverageprovidedforemployees,citingtheSunLife$500lifetimelimitandencouragingtheCommitteetoconsideraddingmorefreenicotinereplacementtherapysamplestotheUCpharmacy.TheJointHealthandSafetyCommitteeraisedafewquestionsthatwerealreadyaddressedthroughtheinitialconsultationprocess,aboutsafetyatnightfornightshiftworkers,askingaboutextendingemployeebreaktime,andinquiringaboutthesmokingcessationcoverageemployeeshave.QuestionsabouthowCampusCommunityPolicewillkeeptrackofstudentsoremployeeswhoareinviolationofthepolicywerebroughtforward.Groupswantedtolearnmoreaboutwhetherornotarecordofstudentoremployeenameswasgoingtobestoredinadatabasetodetermineifsomeoneisarepeatoffenderofthepolicy.Manywhocommentedonthedraftpolicybothonlineandin-personwereconfusedaboutwhycannabiswasnotexplicitlystatedinthetobacco-andsmoke-freepolicy.Severalalsoaskedwhetherornotvapingwasincludedandstudentsfeltitwasimportanttodosomefurthereducationaboutvaping.Additionalfeedbackreceivedelectronicallyincluded:
• Aclearandcomprehensivepolicywillhelptoprotectthehealthandsafetyofallcampususersandweshouldcontinuetobeleadersinpromotinghealthandwellnesstoimpressionableyoungpeople
• Happythisismovingforward,asallergytotobacco-smokemakesitchallengingoncampus
• Smokingisnotahugeproblemonourcampus,thereareothermoreimportantprioritiesthatshouldberesourcedinstead
• InvestmentsintobaccoindustrydonotalignwiththispolicyandUofG’svalues• Discriminatingbytakingawaysmokers’rightsanddevelopinganotherauthoritarian
policy
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“Iappreciatethesmoke-freecampuspolicy,asaprevioussmoker.Ibelievemakingitmoredifficulttosmokeoncampuswouldhavehelpedmequitalotsooner(giventheinconvenienceitwouldhavecaused).Ido,however,disagreewithsomeofyourpolicy.Giventhatsmokingisanaddiction,
theredoesn’tseemtobeanydesignatedsmokingareastohelp
transition,andyourpolicyonvapingseemsunqualified.”
DraftPolicyConsultation:Part2Basedonthefirstroundofpublicconsultation,theCommitteedecidedtointegratethesmokingofcannabiswithinthedraftedtobacco-andsmoke-freecampuspolicy.TheCommitteefeltitwasimportanttoconductanotherroundofconsultationwiththecampuscommunitytosharethisupdatetothepolicyandgatheranyadditionalfeedbackbeforethepolicywaspresentedtotheseniorexecutiveteamforfinalapproval.Anemailwassenttotheseniorleadershipteam,unionandemployeegroupleaders,andtheJointHealthandSafetyCommitteetosharetheupdatedpolicyandaskforadditionalfeedback.ThepolicyupdatewasalsosharedattheStudentLeaderAdministrationMeetingwiththeCSAandGSAexecutives.Amassemailwassharedwithstudentsandemployees,withanotherinvitationtoprovidetheircommentsonthedraftpolicy.AsofApril3,2019therewere38peoplewhoemailedtheirfeedbackandquestions.Ofthese,about13wereinsupportofthenewpolicyandproudofGuelphforcreatingahealthiercampus.16wereopposedtothenewpolicyandsharedconcernsaboutenforcement,stigmatizingthosewhosmokeandaperceptionUofGiswastingresourcesonthispolicywhenthereareotherconcernssuchasstudentmentalhealthtoprioritize.ManyencouragedtheUniversitytoconsiderdesignatedsmokingareas,ratherthancreatingasmoke-freecampus.Theremainingfeedbackreceivedincludedquestionsaboutthenewpolicyanditwasunclearifthepersonwasinsupportornot.Intotalsincelaunchingthesmoke-freewebsite,therewere116webformoremailsreceived.47peoplewereinsupport,46werenotinsupportand23peoplehadquestionsanddidn’tclearlyspecifytheiropinion.Basedontheconsultationfeedbackandresearchconducted,belowisasummaryoftheworktheCommitteehasdonetodatethatbeginstoaddresssomeofwhatwe’veheard.
“IjustwantedtosendaquickcommenttosayhowpleasedIamtoseethispolicyandhowprouditmakesmetobeaUoGcommunitymember.Thisisanoverduepolicy,especiallywiththewellestablishednegativeeffectsofsecondhand
tobaccosmokeandthecurrentlackofinformationonthepotentialhealtheffectsofsecondhand
smokefromvapingandcannabis.”
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WHATWE’REDOING
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EDUCATIONANDAWARENESSMostpeoplewhosmokewanttoquit.OveramillionOntariansintendtoquiteachyear,butonlyasmallnumberofthemaresuccessful.Nicotineishighlyaddictiveanditcantakeupto30quitattemptstobesuccessful(Chaitonetal.,2016).Oneofthesub-committeesisdedicatedtoraisingawarenessaboutsmokingcessationsupports,providingguidanceonhowtosupportthosetryingtoquitandthosethatdecidenottoquit,andreducingthestigmaofaddiction.Studentsfromthestudentpeer-basedgroupLeavethePackBehindareactivemembersofthissub-committee.AmoredetailedexplanationoftheworkofthisCommitteeisavailableinAppendixI,includingadescriptionofthe1DayStandevents,individualized“supportkits”withfreenicotinereplacementtherapysamples,resourcecardstosupportcampuscommunitymembersatvariousstagesofchange,andthekeepingtobaccosacredcampaign.
TRAININGTheCommitteeislookingtooffersupporttoemployeesonthetobacco-andsmoke-freeinitiative.Specifically,trainingwillbeofferedforthosewhowillworkdirectlywithemployeesorstudentswhoarelookingforsmokingcessationsupportsorthosewhodirectlysuperviseothers.TheCommitteeisofferingtheTEACHCoreCoursetotwonursepractitionersandtwostaffinOccupationalHealthandWellnessoncampusandhavedevelopedaGuideforLeadersaboutthenewpolicy,whichincludessuggestionsforsupportiveconversationswiththeirteams.LearnmoreaboutthesetrainingdevelopmentsinAppendixJandreadthedraftedGuideforLeadersinAppendixK.SMOKINGCESSATIONSUPPORTSThereisnoone-waytoquitsmoking.Evidenceshowsthatacombinationofsmokingcessationaids(suchasNicotineReplacementTherapies,ChampixorZyban)combinedwithbehaviouralcounselingcanincreasethechanceofsuccessforsomeonewhoistryingtoquitsmoking(QuitNow,2017).Comprehensivecessationprogramsarefairlylowcostandeffective,withfinancialbenefitsforemployersthataresignificant(ConferenceBoardofCanada,2013). TheCommitteehascompiledacomprehensivelistofresourcesavailableinthecommunityandatUofGforbothemployeesandstudents.LearnmoreaboutthesmokingcessationsupportsavailableinAppendixL.
“Smokingcessationsupport,including
informationonhowtoobtainaprescriptionfor
smokingcessationdrugsatareasonableprice,shouldbeavailabletoeveryoneon
campusbeforeitisbanned.”
“Wehaveanewfabulouspharmacyoncampus,andmaybearequestcanbemadetoofferarangeofproducts
tohelpstaffandstudentstoquitsmoking
iftheychoose.”
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DRAFTPOLICYUsingexamplesfromothertobacco-andsmoke-freecampuspolicies,asub-committeedraftedatobacco-andsmoke-freecampuspolicyforUofG’sGuelphCampus.TheCommitteehasdiscussedthedraftedpolicyindetailandfeedbackfromtheconsultationsessionshasinformedthediscussionsandrecommendations.LegalCounselhasreviewedandupdatedthepolicythroughouttheprocess.AppendixMincludesthefinalproposedpolicyforconsiderationbytheseniorexecutiveteam.ENFORCEMENTOneofthebigchallengesthatthecampuscommunityhashighlightedisaroundenforcement.ExistinglegislationwillcontinuetobeenforcedinaccordancewiththeSmoke-FreeOntarioAct.Stepsarecurrentlybeingtakentoincreasecomplianceforthenine-meterpolicy,aswe’veheardthroughtheconsultationprocessthatthisisaconcernfromourcampuscommunity.Themainfocusofenforcementforthetobacco-andsmoke-freepolicybyCampusCommunityPolicewillbeoneducationandawareness.Thegoalistohelpadvancethehealthandwell-beingofallmembersofthecampuscommunity,nottopunishorpenalize.CampusCommunityPoliceandanAuxiliaryUnitofstudentswillbeprovidingeducationandraisingawarenesstothosewhousetobaccoorsmokeoncampus.TheCommitteeishopefulandhavelearnedfromothercampusesthatpeoplerespectthetobacco-andsmoke-freepolicy.However,ifsomeoneisunwillingtorespectthepolicyandrepeatedlysmokesorusestobaccoon-campus,escalatedstepswillneedtobetakentodealwiththesituation.Ifnecessary,CampusCommunityPolicewillissueafinetoastudent,employeeorvisitorwhoisinviolationofthepolicy.Furtherdiscussionsaretakingplacetofinalizetheenforcementprotocolsandmayincludeaprogressiveapproachforfines.CampusPoliceandtheAuxiliaryUnitwillbetrainedonwhatthescopeofthenewpolicyisandthephasesinvolvedinenforcingthetobacco-andsmoke-freeinitiative.TheCommitteehasdevelopedaboundarymap(seeAppendixN)thatshowstheclosestspotsomeonecangotosmokeorusetobacco(i.e.,theclosestcitysidewalk).Theboundarymapwillbesharedbroadlyandplacedinhightrafficareasoncampustohelpnotifypeopleinspecificareasofcampuswheretheclosestcityroadis.
“Idonotbelievethattheproposedchangewillhavethe
desiredimpactwithoutasubstantialincreaseintheUniversity'scommitmenttoenforcingthepolicy.Iwould
prefertoseethecurrentpolicyadequatelyenforced,andevaluationmadeonthose
grounds,beforewecommittoanew,morerestrictivepolicy.”
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EVALUATIONAsub-committeehasbeenformedwithgraduatestudentsintheMastersofPublicHealthprogramatUofGandaHealthPromotionSpecialistatPublicHealth.Thisgrouphasstartedtoidentifykeyindicatorstotrackbasedonkeylearning’sfromMcMasterandotherinstitutions.Alitterauditisbeingusedtohelpdeterminehowthecigarettebuttlitterchangesover-timewiththeimplementationofthetobacco-andsmoke-freepolicy.CampusPolicewillbetrackingandreportingbacktheinteractionstheyhavewiththosewhosmokeontheGuelphCampuspropertystartingMay31st,2019.Oncethepolicyisimplemented,theCommitteewillbemonitoringwherepeoplearetypicallysmokingandifthereisanythingfurtherweneedtodotomaintainacleanandsafecampus.KEYRECOMMENDATIONSTheCommitteehasbeendiscussingavarietyofrecommendationsthathavebeenshapedthroughoutthelastyear,asresearchandconsultationhasbeenconducted.TheCommitteewouldliketoputforwardthefollowingkeyrecommendationsforconsiderationbytheseniorteam:Implementa100%tobacco-andsmoke-freecampuspolicythatappliestoallstudents,employeesandvisitorsontheGuelphCampusthatwilllaunchonMay31st,2019.EffectiveMay31st,2019,thenewtobacco-andsmoke-freepolicywillcomeintoeffect.ThistiminghasbeensettostrategicallycoincidewiththeWorldHealthOrganization’sannualWorldNo-TobaccoDay.Asthiswillbeachallengingshiftforthosewhosmokeoncampus,thespringlaunchdatealsowillbringwarmerweatherforthosewhohavetoadjusttowalkingoffoftheGuelphCampuspropertytousetobaccoorsmoke.ThistimingallowstheCommitteetoseehowthingsgooverthesummerwithmostlyemployeesandgraduatestudentsoncampus,andtopreparefortheSeptembersemesterwithstudentsreturningtoatobacco-andsmoke-freecampus.AlauncheventisbeingplannedforMay31st,2019tocelebratethenewtobacco-andsmoke-freepolicyandWorldNo-TobaccoDay.ThiswillbeanopportunitytocelebrateandlearnmoreaboutUofG’stobacco-andsmoke-freecampuspolicy.Supportkitresourcesandinformationwillbeprovidedtoanyoneinterestedinreducingtheirtobaccouseorquittingsmoking.AdditionaleventswillbeplannedforearlySeptembertohelpraiseawarenesswiththeincomingstudentpopulation.Thedraftpolicyincludesthatthesale,promotionoradvertisingofanyTobaccoProducts,electronicsmokingorvapourproducts,orrelatedparaphernaliaisprohibitedontheGuelphCampus.InkeepingwiththeTobaccoandVapingProductsAct,thesponsorshipofUniversityofGuelpheventsorgroupsbymanufacturersofTobaccoProducts,electronicsmokingorvapourproducts,orrelatedparaphernaliaisprohibited.
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Therearetwoexceptionsproposedforthenewpolicy.InkeepingwiththeexceptionsintheSmoke-FreeOntarioAct,Smoking,burningoruseofTraditionalMedicines,includingTobaccoProducts,byanIndigenouspersonorpersonsaccompaniedbyanIndigenouspersonforIndigenousspiritualorculturalpurposesispermittedonGuelphCampus.SmokingandburningofTraditionalMedicinesisdoneinaccordancewiththeUniversity’sSmudgingProcedure. Secondly,scientificresearchthatinvolvesSmokingorusingTobaccoProductsandthatcomplieswithUniversitypoliciesandprotocolsregardingtheconductofresearchisalsosuggestedtobepermittedwithinthepolicy.
Thetobacco-andsmoke-freepolicyshouldbecomprehensive,includingsmokingoftobaccoandcannabis,vapingortheuseofanytobaccoproduct,includingbutnotlimitedto,cigarettes,cigars,cigarillos,pipetobacco,shisha,chew,dip,bidis,blunts,clovecigarettes,oranyotherpreparationoftobacco.
Aftermuchdiscussionandresearch,theCommitteerecommendsadoptingacomprehensive100%tobacco-andsmoke-freepolicyatUofG.In2011,theAmericanCollegeHealthAssociationpublishedapositionstatementsupportingtobacco-freepoliciesasbestpracticeforuniversitycampuses.Asaninitiativethat’sfocusedonimprovinghealthandadvancingUofG’svisionasahealth-promotinguniversity,itwouldberemisstoexcludetobaccointhepolicyandinconsistentwiththeoverarchinggoalsoftheinitiative.Tobacco-freecampuseshelpchangesocialnormsabouttheacceptabilityoftobaccouse.
“Tobacco-free”emphasizesthehealthofall,includingthesmokelesstobaccouser.Researchshowsthatspittobaccousersaresusceptibletovariouscancersandoralhealthproblems.Smokelesstobaccospitisconsideredabiohazardandcontainsatleast28carcinogenicchemicalsandthreetofivetimestheamountofaddictivenicotineascigarettes(InternationalAgencyforResearchonCancer,2007).Further,prohibitingspittobaccousehelpsreduceunwantedhazardouswasteandby-products(usedtobacco,tobaccocontainers,spitcontainers,spitonsidewalks,etc.).Asacessationtool,thereislittletonoevidenceprovingspittobaccoasaneffectivestrategyforreducingcigarettesmoking(Els,Kunyk&Selby,2016).Peoplewhochoosetosmokemayhavedifficultyswitchingfromcigarettestosmokelesstobacco.Instead,manybecomedualusersofbothcigarettesandsmokelessproducts–increasingtheaddiction.TheCentreforDiseaseControlalsonotesthatadolescentswhousesmokelesstobaccoaremorelikelytobecomecigarettesmokers,asit’saprecursortocigaretteuse(2018).
Atobacco-freepolicyeliminatesanyconfusionaboutwhatisorisnotallowedoncampusandalignswiththerationaleofcreatingahealthiercampuscommunity.However,thetobacco-andsmoke-freepolicywillnotgovernwhatemployees,studentsorvisitorsdoontheirowntimeofftheGuelphCampusproperty.
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Thetobacco-andsmoke-freecampuspolicywillapplytoeveryoneontheUniversity’sGuelphCampus.Ridgetownandresearchstationswillundergoaconsultationprocesstolearnmoreaboutbecomingtobacco-andsmoke-freeatthesesites.
Atthistime,thetobacco-andsmoke-freecampuspolicywillonlyapplytotheGuelphCampusproperty.Aboundarymaphasbeendevelopedthatclearlyoutlinesareaswherepeoplecanandcannotsmoke.Receptacleswillbestrategicallyplacedattheperimeterofcampuswithsignsremindingcommunitymembersaboutthetobacco-andsmoke-freecampusandencouragingpeopletohelpkeepourcampusclean.
Guelph-Humberisalreadyasmoke-freecampusasofJanuary1st,2019.AtGuelph-Humber,smokingofanykindincludingvapesande-cigarettesisprohibitedonthepropertyandalldesignatedsmokingareashavebeenremoved.
RidgetownCampusandresearchstationsarecurrentlybeingexploredwithfurtherconsultation.Atthistime,theyarenottransitioningtobetobacco-orsmoke-freepropertiesbyMay31,buttheCommitteeintendsonsharingkeylearningsfromimplementingthepolicyontheGuelphCampusforconsideration.Furtherdiscussionswilltakeplacetoexplorebecomingtobacco-andsmoke-freeatRidgetownandresearchstationsinthecomingmonths.
DesignatedsmokingareaswillnotbeprovidedanywhereontheGuelphCampus.Weaimtobecomea100%tobacco-andsmoke-freecampus,whichmeanstherewillbenodesignatedsmokingareasontheGuelphCampus.Researchshowsthatvenueswithdesignatedsmokingareasexposethecommunitytomarkedlyhighersecondhandsmokeexposuresandcomprehensivepoliciesaremoresuccessfulinreducingsmokingrates(Bordersetal.,2005).AstudyfromStanfordUniversityfindsthatdesignatedsmokingareaswithmultiplepeoplesmokinghavetoxicairlevelsequaltosmokingindoors(Klepeis,Ott&Switzer,2007).Designatedsmokingareasaremuchlesseffectiveatpromotingquittingandreducingsmokingthanmorecomprehensivesmoke-freepolicies(Lochbihler,Miller&Etcheverry,2014;Bordersetal.,2005;Fallin,Roditis&Glantz,2015).Smokingcanalsobeatriggerforstudentsandemployeeswhoaretryingtoquitorremaintobacco-free.AstudypublishedintheJournalofAmericanCollegeHealthshowedthatdesignatedsmokingareasmayactuallyfurtherreinforcesmokingbehaviour,withtherewardofsocialinteractionandnicotinewitheveryvisit(Lochbihleretal.,2013).Studentsandemployeeswhosmokemaylookforwardtosmokingintheirpreferreddesignatedareamoreandasaresultvisittheareamoreoften,increasingsmokingbehaviour(Lochbihleretal.,2013).Thus,designatedsmokingareasoncampusarenotwithoutunintendedconsequences.Throughtheconsultationprocess,campuscommunitymembersexpressedtheirconcernsaboutwalkingtotheclosestcitysidewalktohaveasmokeandaskedabouttheinstallationofdesignatedsmokingareas.Havingdesignatedsmokingareasoncampuswouldnotnecessarilymakeitmoreconvenientforsomeonewhosmokes,asitlikelywouldnotbeclosertotheirbuildingthanacitysidewalk.Historically,designatedsmokingareashavebeenplacedinareasthatarenothigh-traffictoavoidtheharmfuleffectsofsecondhandsmokeforthosepassingby.
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Withdesignatedsmokingareas,wewouldnotbea100%tobacco-andsmoke-freecampusandwouldnotbeadvancingourvisionasahealth-promotinguniversity.Offercontinuedsupportforemployeesandstudentswhowishtoreducetobaccouseorstopsmokingbefore,duringandafterpolicyimplementation.
Theworkoftheeducationsub-committeeshouldcontinueforongoingsupportofstudentsandemployeeswhoareatdifferentstagesofchange.Thiscommitteeisdedicatedtoreducingthestigmaofaddiction,raisingawarenessoftheimportanceofkeepingtobaccosacred,providingguidancetosupportthosetryingtoquit,andraisingawarenessaboutsmokingcessationresourcesandrelatedevents.TheseeffortsarehelpingtomaintainUofG’scommitmenttobeinganinclusivecampuswhileimplementingthesmoke-freecampusinitiative.Freenicotinereplacementtherapies(gumandpatches)shouldcontinuetobemadeavailableattheUniversityCentrepharmacyatnocosttoemployees.Tosupportstaffandfacultywhoaretryingtomakeitthroughtheworkdaybyreducingorstoppingsmoking,it’simportanttoprovidesupportsduringtheworkinghoursoncampus.ItisalsosuggestedthattheUniversityre-setsthe$500perlifetimelimitthroughSunLifeforsmokingcessationsupportsto$0forallemployeesstartingMay31st,2019.Thisre-setwillallowemployeeswhohavealreadyuseduptheirmaximumamounttohaveanotheropportunitytoaccesssmokingcessationsupportsiftheychoosetotrytoquitsmoking.Focusenforcementprimarilyoneducationandprovidingresourcesandsupporttothoseinviolationofthepolicy.Themajorityofpeoplewhosmokeknowit’sharmfultotheirhealthandwanttoquit.TheUniversityhasanopportunitytoprovideeducationandresourcestothosewhosmokeoncampus,tosupportthemiftheychoosetoreducetheirtobaccouseorquitsmoking.Ratherthanhaveapunitiveapproach,CampusCommunityPolicewillfocuslargelyoneducationandraisingawareness.Therewillbeaphasedapproachtoenforcement,whichwillprovidethestudentoremployeewithopportunitiestoaccesssupportateverystepoftheway.TheCommitteeishopefulandhavelearnedfromothercampusesthatpeoplerespectthetobacco-andsmoke-freepolicy.However,ifsomeoneisunwillingtorespectthepolicyandrepeatedlysmokesorusestobaccoon-campus,escalatedstepsasoutlinedintheenforcementsectionwillneedtobetakentodealwiththesituation.Afine-basedapproachwillbeusedwhennecessarybyCampusPolice.ReviewUofG’sinvestmentsinthetobaccoindustrytobetteralignitsvaluesasahealth-promotinguniversity.Intheconsultationprocess,campuscommunitymembersraisedtheirconcernsabouttheUniversity’sendowmentportfolioandinvestmentslinkedtotobaccocompanies.Inanefforttobecomeahealth-promotinguniversity,it’simportanttoalignourvaluesandre-considerwhereinvestmentsaremadeaspartofalargersustainabilityplan.
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Incorporatesmokingofcannabiswithinthetobacco-andsmoke-freeGuelphCampuspolicy.AllOntariopost-secondaryinstitutionswhonowhavetheirsmoke-freepoliciesinplacehaveincludedsmokingcannabiswithintheirtobacco-andsmoke-freepolicies.Toadoptacomprehensive100%tobacco-andsmoke-freecampuspolicywithoutthesmokingofcannabisincludedwouldbeconfusingandcounter-productivetocreatingapolicyalignedwithourvaluesasahealth-promotinguniversity.Throughtheconsultationprocess,therewerequestionsandconfusionaroundcannabisuseoncampus.Manyindividualswhosmoketobaccosharedthatitwouldbeunfairiftheyhadtoleavecampustosmokeacigaretteifsomeoneelsecouldstayoncampustosmokecannabis.Further,itwouldbeverychallengingtoenforcethetobacco-andsmoke-freepolicyifitdoesnotincludesmokingofcannabisaswell.NEXTSTEPSTheCommitteeiscontinuingtomovethroughourworkplanwiththegoalofbecomingtobacco-andsmoke-freeonMay31st,2019.TheCommitteehasbeenfocusedonresearch,consultation,communicationandeducationandawareness.TheCommitteeisnowexpandingfocustothefinalizationofthetobacco-andsmoke-freepolicyandapprovalonthekeyrecommendations.Uponfinalizationofthetobacco-andsmoke-freecampuspolicyandrecommendations,theCommitteewillbeworkingonaplantophysicallypreparethecampuspropertyandcampuscommunitymembersforthelaunchofthepolicy.Signage,receptaclesandbencheswillbestrategicallyplacedoncampusinsupportoftheinitiative.TheCommitteewillalsoconnectwithneighboringbusinessesandtheCitytoupdatethemonUofG’stobacco-andsmoke-freepolicyanddiscussstepsthatcanbetakentominimizeanynegativeimpact.Theeducationsub-committeewillcontinuetocommunicatewiththecampuscommunityandprovideeducationalinformation,resourcesandsupports.Communicationwillalsoincreaseaswemoveclosertotheimplementationdateandtheevaluationplanwillbefollowedtohelpevaluatethesuccessofthenewpolicy.CONCLUSIONThisreportsummarizestheworkoftheSmoke-FreeCampusSteeringCommitteefromNovember2017toApril2019toadvancethecreationofatobacco-andsmoke-freecampusatUofG.TheCommitteerecognizesthisisacomplexinitiativethatwilltaketimetoimplement,butitwillfosterapositiveshiftinthecampusculture,creatingahealthierUofG.Thereisoverwhelmingscientificevidenceoftheharmfuleffectsoftobaccouseandsecondhandsmoke,supportingtherecommendationofacomprehensive100%tobacco-andsmoke-freecampuspolicy.Thebenefitsgreatlyoutweighthechallenges,advancingthehealthandwellnessforallcampuscommunitymembersandvisitors.Foraninitiativeofthisscale,supportfromtheseniorleadershipteamiscrucialtoitsongoingsuccess.WehavetheopportunitytoliveuptoUofG’scommitmentfromtheOkanaganChartertobealeaderinhealthpromotionlocallyandglobally.Thispolicyshiftistherightthingtodoandnowistherighttimetodoit.
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APPENDIXA:COMMITTTETERMSOFREFERENCEANDMEMERSHIPLISTSmoke-Free Campus Steering Committee Terms of Reference Purpose The role of the Smoke-Free Campus Steering Committee (the Committee) is to provide strategic direction and leadership, as well as focused attention and work on the planning, implementation, evaluation, communication and sustainability of the University of Guelph’s Smoke-Free U of G initiative. Initial tasks include:
• Researching and assessing benefits, opportunities and challenges with becoming a smoke-free campus environment
• Engaging other campuses that have gone smoke-free or contemplating doing so, and identifying issues and strategies
• Engaging campus stakeholders in discussions on challenges, opportunities and implementation issues
As the University moves to implementation, the Committee will be responsible for:
• Developing a smoke-free campus policy, which will be forwarded through the normal governance process for approval
• Revising policies as appropriate (e.g., student housing contract) • Communicating broadly with stakeholders • Developing training and education programs • Assessing the smoke-free campus policy and implementation as needed
Term 2 Year Term November 2017— November 2019 Membership The Smoke-Free Campus Steering Committee, formed in November 2017, is comprised of a diverse cross-section of staff who are committed to exploring the potential of a smoke-free campus at the University of Guelph.
• Vice-President of Finance, Administration and Risk (chair) • Vice-Provost, Student Affairs • Assistant Vice-President, Faculty and Academic Staff Relations • Director, Health, Safety, and Wellness, Human Resources
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• Director, Campus Police, Emergency Management & Fire Safety • Director, Student Wellness Services • Director, Student Housing Services • Director, Staff Relations, Human Resources • Director, Maintenance and Energy Services, Physical Resources • Director, Faculty and Academic Staff Relations • Legal Counsel, Office of Legal Counsel • Sergeant, Campus Community Police • Special Advisor to the Provost on Aboriginal Initiatives • Manager, Student Health Services • Manager of Internal Communications, Communications and Public Affairs • Wellness@Work Coordinator, Human Resources • Representative from Wellington-Dufferin-Guelph Public Health • Representative from Leave the Pack Behind
Members are expected to send a replacement if they are unable to attend a meeting. Other University of Guelph staff, faculty or students, as well as professionals external to the University, may be added as needed. Working groups or sub-committees may be formed as needed. Meetings The Committee will normally meet once a month. Working groups or sub-committees will have additional meetings to move forward with priority areas. Roles and Responsibilities The University of Guelph Senior Executive Team is responsible for:
• Championing the initiative as a University priority aligned with the Strategic Framework
• Receiving information on the work of this Committee from the Chair and providing guidance and/or assistance, as required
• Providing support and approvals, as necessary, and ensuring the Committee’s work is supported through appropriate allocation of resources
The Committee Chair is responsible for: • Championing and leading the initiative • Serving as the interface between the Senior Executive Team and the
Committee • Calling monthly meetings, approving meeting agendas and chairing the
meetings
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• Scheduling additional meetings as required • Ensuring that all sub-committee information is communicated to the
Committee as a whole • Ensuring action and follow-up is taken on initiatives approved by the
Committee or subcommittees
The Committee Members are responsible for:
• Actively joining sub-committees to bring their expertise and ideas to advance the initiative
• Leaders of each sub-committee will be responsible for arranging sub-committee meetings, creating the agenda, circulating minutes, developing action items and providing regular updates to the main Committee
• Being champions and change agents to support the move towards a smoke-free campus
• Contributing knowledge, perspective, experience, creativity and subject-matter expertise
• Being accountable for their contribution and coming to meetings prepared • Participating in all related training sessions • Completing assigned task(s) as planned or making alternate
arrangements
Wellness@Work Coordinator is responsible for: • Carrying out tasks and duties assigned by the Committee • Identifying the business items to be discussed, including those that were
raised at previous meetings • Following up on action items between meetings, providing support to
advance items, as required • Ensuring Committee documentation, initiatives with timelines, milestones,
reports, etc. are kept and organized with access by committee members in a shared portal
Decision-making The Committee will use a consensus model for decision-making. In the event consensus cannot be achieve, the chair may invoke a vote through a show of hands. In the event of a tie vote, the chair shall seek the advice of expert(s) for presentation and reconsideration at the next meeting. Success Factors for the Initiative
• Leadership support, sponsorship and promotion of initiative • A communication strategy that is forward facing, iterative for effectiveness,
that aligns with the strategic framework and the University’s brand
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• Leveraging alignment with existing initiatives including Wellness@Work • Appropriate resources allocation to support the advancement of this
initiative • A consistent approach on process to meet the needs of our internal and
external stakeholders • Promoting, developing and/or reviewing initiatives that align with the
interests of faculty, staff and students based on consultation, research and ongoing evaluative or descriptive feedback
• Cross-functional participation • Achievable goals and objectives are established and met
Review/Approval of Terms of Reference The Terms of Reference will be reviewed at the end of the term, or on an as needed basis.
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APPENDIXB:RESEARCHRATIONALETheCommitteereviewedresearcharticlesrelatedtotobaccocontrolandtobaccouseoncampus,gatheredtoolkitsandguideswithrecommendationsondevelopinga100%tobacco-andsmoke-freecampusandcollatedevidencerelatedtospecificquestionsfromthecampuscommunity,includingtheuseofdesignatedsmokingareas,theinclusionofallformsoftobaccointhepolicy,andconsiderationsaroundsmokinginpersonalvehicles.Fromthisresearch,weknowthatoverthepast20years,smokingratesinOntariohavebeenreducedbyalmostathird.Despitethissuccess,smokingremainsthesinglegreatestcauseofpreventabledisease,disabilityanddeathintheprovince,killingabout13,000Ontarianseachyear(ExecutiveSteeringCommittee,2017).TheWorldHealthOrganization(2008)reportsthattobaccoistheonlylegalconsumerproductthatwillkillatleastoneoutoftwoofitsregularuserswhenusedasintendedbythemanufacturer.Cigarettesmokehas7,000chemicals,withmanythatarepoisonous,toxicandcancercausing(Els,Kunyk&Selby,2014).Thosewhousetobaccoareatamuchhigherriskofdevelopingcancer,cardiovasculardiseaseandchronicrespiratoryconditions(Els,Kunyk&Selby,2014).Universitiescanplayakeyroleincreatingtobacco-andsmoke-freecampusenvironmentsandhavetheopportunitytobeapositiverolemodelforotherorganizations.Whyaresmoke-freecampuspolicieseffective?
Tobacco-andsmoke-freecampuspolicieseliminateexposuretosecondhandsmoke.
Thecreationofsmoke-freespacesincludingrestaurantpatios,playgroundsandpublicsportsfieldshaveprotectedmanypeoplefromtheharmfuleffectsofsecondhandsmoke(ExecutiveSteeringCommittee,2017).Researchhashighlightedthereisnosafelevelofexposuretosecondhandsmoke,evenoutdoors(WorldHealthOrganization,2014).Itiswelldocumentedthatexposuretosecondhandsmokeleadstoadversehealtheffectslikeheartdisease,lungcancerandrespiratorytractinfections,andprematuredeathsamongexposedchildrenandadults.Outdoorexposuretosecondhandsmokeisaseriousconcern.Incrowdedconditions,suchasdoorways,airqualitycanbecomparabletoindoorlevelsduringactivesmoking(Klepeis,Ott&Switzer,2007).Tobaccocigarettesarenottheonlycombustibleproductthatposeshealthrisks.Shisha(usuallytobaccosweetenedwithfruitormolassessugar,heatedusingcoalorcharcoal,andsmokedusingawaterpipe)generallycontainsnicotine,tar,carbonmonoxideandothertoxins,suchasarsenicandlead.Whensomeonesmokesshisha,thepersonaswellasanyonearoundthembreathesinthosetoxins.Therisksfromexposuretosecondhandshishasmokeishigherthantobaccosmokebecausepeopleoftensmokeshishaforlongerperiods(i.e.,theaveragesmokingsessionlastsanhour)andcaninhalethesameamountofsmokeasmorethanonehundredcigarettes.Whilesomeformsofherbalshishadonotcontaintobacco,theystillputpeopleatriskfromsecondhandexposuretocarbonmonoxideandtoxinsrelatedtoburning(ExecutiveSteeringCommittee,2017).
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Cannabisalsoproducestoxinsandcarcinogensthatcandamagethelungs,bloodvessels,andheart.Thesmokeproducedwhensmokingcannabisisconsideredasharmfultonon-smokersascigarettesmoke(ExecutiveSteeringCommittee,2017).
Tobacco-andsmoke-freecampuspoliciesdecreasethesmokingratesandmakeiteasiertoreduceorquitsmoking. A2015systematicreviewandmeta-analysisfoundconsistentevidencethattobacco-freeorsmoke-freecampuspolicieswereshowntosignificantlydecreasesmokingprevalenceanddailycigaretteconsumption(Lupton&Townsend).In2017,about16%ofCanadiansaged12andolder(roughly5millionpeople)smokedeitherdailyoroccasionally(StatisticsCanada).InOntario,about17%betweentheagesof18-49arecurrent,dailyoroccasionalsmokers(StatisticsCanada).MostOntarianswhosmokewanttoquit.But,giventhehighlyaddictivenatureofnicotine,itmaytakemultipleattemptsbeforeanindividualsuccessfullyquits.TheOntarioTobaccoResearchUnit(2014)foundthatthreeoutoffivesmokersplanonquittingsmokingwithinthenextsixmonthsandtypically,smokerstrytoquitonceayear.Campus-widetobacco-andsmoke-freepoliciesareassociatedwithlowersmokingprevalenceanddecreasedintentionstosmoke(Smoke-FreeOntarioScientificAdvisoryCommittee,2016).Therefore,itisessentialtocreateenvironmentsthatencourageandsupportareductionoftobaccouseorquitting. A2016Cochranesystematicreviewfoundthataftersmoke-freecampuspolicieswereimplemented,therewasareductioninsecondhandsmokeexposureatbuildingentrancesoncampuses,andmorestaffandstudentspreferredthesmoke-freeenvironments(Frazer,McHugh,Callinan&Kelleher). Tobaccoandsmoke-freecampuspoliciesprotectyoungadults,agroupthatishighlyvulnerabletostartingtosmoke.ThepercentageofUofGstudentswhoreportedusingcigarettesinthepast30daysaccordingtotheNationalCollegeHealthAssessment(NCHA)surveyresultsincreasedby1.5%from7.8%to9.3%from2013to2016(UniversityofGuelphStudentWellness).Inthepast,itwasthoughtthatyoungadultschancesofstartingtosmokewerealmostnonexistentiftheydidnotbegintosmokeduringhighschool(U.S.DepartmentofHealthandHumanServices,2012).Morerecently;however,researchhasshownthatupto20%ofsmokersreporthavingtheirfirstcigaretteaftertheageof18–aftertheybeginpost-secondaryeducation(Bernat,Klein&Forster,2012;Clarkin,Tisch&Glicksman,2008;Hammond,2005;Staten&Ridner,2007).Virtuallynoonestartsusingtobaccoafterage24,sothefocusoftobaccopreventioneffortshavetofocusonyouthandyoungadults,whoareparticularlysusceptibletostartingtosmokeand,oncetheydo,areathighriskofbecomingregularsmokers(ExecutiveSteeringCommittee,2017).
Tobaccoandsmoke-freecampuspoliciesdecreaseexposuretonewandemergingtobaccoandnicotineproducts.Aspartofthetobaccoindustry’seffortstocontinueearningprofitsinthefaceofirrefutableevidenceofsmoking-relatedharms,growingsocialdisapprovalofcigarettesanddecreasingsmokingrates,companiesareinvestingheavilyinnewproductsanddevicesthatdelivernicotine,suchase-cigarettes(ExecutiveSteeringCommittee,2017).
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Electroniccigarettes(i.e.e-cigarettes,e-cigs,mods,e-hookahs,vapepens,andtanksystems)arebattery-operateddevicesthatchangealiquidchemical,commonlycallede-juice,intoavapourthatcanbeinhaled(U.S.DepartmentofHealthandHumanServices,2017).Thisisoftencallingvaping.Vapingisoftenpromotedasa“safer”alternativetosmokingtobaccoandasameanstohelppeoplequitsmoking.However,therearemanyconcernsassociatedwithvaping,namelythelimitedresearchonthesafetyandlong-termhealtheffectsofe-cigarettesandsecond-handvapourandontheireffectivenessasasmokingcessationtool(Wellington-Dufferin-GuelphPublicHealth,2017). In2015,past-yearuseofe-cigarettesamongadults18yearsandoverwas11%,asignificantincreaseoverthatreportedin2013(7%).At33%,youngadults18-24hadasignificantlyhigherrateofpast-yearuseofe-cigarettesthanallotheragegroupsin2015(13%in2013)(OntarioTobaccoResearchUnit,2017). Accordingtothemostcurrentresearchone-cigarettes,thereissubstantialevidencethate-cigaretteusebyyouthandyoungadultsincreasestheirriskofusingtobaccocigarettes(NationalAcademiesofSciences,Engineering,andMedicine,2018).Thereisverylimitedresearchonthesafetyandlong-termhealtheffectsofe-cigarettesandsecond-handvapour.
Tobaccoandsmoke-freecampuspolicieshelpde-normalizesmokingandtobaccoproductuse.Campus-widetobacco-andsmoke-freepoliciesareassociatedwithlowersmokingprevalence,increasednegativeattitudestowardtobaccouse,anddecreasedintentionstosmoke(Smoke-FreeOntarioScientificAdvisoryCommittee,2016).Comprehensivepoliciesprotectagainstsocialexposuretotobaccoproducts,andthustobaccovisualandsensorycues,whichisessentialtopreventingpeoplefromstartingtosmoke(Non-Smokers’RightsAssociation,2011).UofGresearcherTimothyDewhirsthassharedhisexpertopinionthat,“bynormalizingsmoking,e-cigaretteadswillenduppromotingsmokingratherthancurbingthepractice”(UofGNews,2015). Campus-widetobacco-andsmoke-freepoliciespreventpeoplewhosmokefromcongregatingoutsideofbuildings,whichcancreatefalseperceptionsofhighsmokingrates(ExecutiveSteeringCommittee,2017).TheNCHAsurveydatatellsusthattheperceiveduseofcigarettesbystudentsatUofGismuchhigherthanactualuse.Forexample,in2016studentssharedthattheyfeltabout76%oftheirpeersweresmokingcigarettes,wheninrealityitisabout9%(UniversityofGuelphStudentWellness).Theabsenceofacampus-widetobacco-andsmoke-freepolicymayhavecontributedtothesehighratesofperceiveduseversusactualuseofcigarettesamongstudents.
Tobacco-andsmoke-freecampuspoliciesreducelitteroncampus.It'sestimatedthattrillionsoffilters,filledwithtoxicchemicalsfromtobaccosmoke,maketheirwayintoourenvironmentasdiscardedwasteyearly(Smoke-FreeOntarioScientificAdvisoryCommittee,2016).Cigarettebuttsarethemostcommonsourceoflitteronearthandcantakeupto10yearstodecompose(CanadianCancerSociety,2013).Byeliminatingcigarettelitter,campusesareabletodecreasefirerisk,decreasethecostandtimeassociatedwithcleaninguplitterandincreasecampusaesthetics(CaliforniaYouthAdvocacyNetwork,2016).
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WhyshouldUofGcreateatobacco-andsmoke-freeworkplaceforemployees?Theworkplaceisanidealplaceforhealthpromotionactivities,suchasatobacco-andsmoke-freeinitiative.Weknowthisbecause:
• Employeesspendasignificantportionoftheirdayandweekatwork.• Workplacescanprovideopportunitiesforemployeestogetinformationandsupportfor
quittingorreducingtobaccouse.• NumerouswellnessopportunitiesareavailablethroughtheWellness@Workinitiativeat
UofG,providingcomplementarysupportforemployeestolearnmoreabouthealthyeating,stressreductionandphysicalactivity.
• Workplacescanprovidethesupportivesocialenvironmentrequiredtoquitsmokingbyprovidinggroupsupportandpositivepeerpressure.
Therearenumeroushealthbenefitstoemployeesandstudentswhochoosetoquitsmoking.TheCanadianCancerSociety(2013)hasreportedthatwithin:
• 20minutesofquittingsmoking,bloodpressurereturnstonormal.• 8hoursofquittingsmoking,carbonmonoxideleavethebodyandoxygenlevels
improve.• 30daysofquittingsmoking,energylevelsincrease.• 1yearofquittingsmoking,theriskofhavingaheartattackiscutinhalf.
Inlookingattheeconomicimpactofsmokingonacampuscommunity,eachemployeewhosmokescoststheworkplaceroughly$4,256asaresultoflostproductivityfromsmokingbreaksandabsenteeism(ConferenceBoardofCanada,2013).Employeeswhosmokealsooftenmissmorework,withanaverageof2.4moresickdaysthanemployeeswhodonotsmoke(ConferenceBoardofCanada,2013).Researchshowsthatsmokingcessationsupportsandsmoke-freepoliciescanhelpcreateahealthierworkforceandorganization.
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APPENDIXC:ENVIRONMENTALSCANDalhousieUniversitywasthefirstCanadianpost-secondaryinstitutiontobecomecompletelysmoke-freein2004.AlthoughOntariolagsbehindmanyotherjurisdictions,inJanuary2018,McMasterUniversitybecameOntario’sfirst100%tobacco-andsmoke-freepost-secondaryinstitution.CommitteememberslearnedfromcolleaguesatMcMasterabouttheirexperiencestransitioningtoatobacco-andsmoke-freecampusandparticipatedinaProvincialKnowledgeExchangeEventwithothercampuseswhoarerecentlysmoke-freeorintheprocessofbecomingsmoke-free.Asummaryfromthe2018CanadianCancerSociety’sNationalStatusReportonuniversityandcollegecampusesinCanadaprovidesalistofinstitutionsbyprovincethatarealready100%smoke-free.McMasterUniversity,UniversityofToronto,FanshaweCollege,RedeemerUniversity,SheridanCollegeandGeorgeBrownCollegehavecreatedtheirsmoke-freecampuspolicies.ThereareseveraladditionalcampusesexcludedfromtheCanadianCancerSociety’sSeptember14th2018reportthatarecurrentlydiscussingthecreationofasmoke-freepolicyandmanyareinaninternalplanningstage.QueensUniversity,WesternUniversity,MohawkCollege,andothersareworkingtowardsthelaunchoftheirsmoke-freecampuspoliciesinthecomingmonths.AsofApril42019,thereareover85post-secondaryinstitutionsinCanadathatarenow100%tobacco-andsmoke-free.SummaryofSmoke-FreeCampusesinOntario:
• WesternUniversity(London,July1,2019)• KingsUniversityCollege(London,July1,2019)• GeorgianCollege(Barrie,May9,2019)• UniversityofToronto(Toronto,January1,2019)• MohawkCollege(Hamilton,January1,2019)• AlgonquinCollege(Allcampuses,January1,2019)• LoyalistCollege(Belleville,January1,2019)• CentennialCollege(Toronto,January1,2019)• FanshaweCollege(London,November1,2018)• SheridanCollege(Oakville,October17,2018)• St.PaulUniversity(Ottawa,October17,2018)• DurhamCollegeandUniversityofOntarioInstituteofTechnology(Oshawa,Whitby,
Pickering,October15,2018)• St.LawrenceCollege(Kingston,October15,2018)• RedeemerUniversity(Hamilton,September1,2018)• GeorgeBrownCollege(Toronto,August20,2018)• McMasterUniversity(Hamilton,January1,2018)
Ontariohospitalsandmanymentalhealthfacilitiesarealsotransitioningtobefullysmoke-free.Interestingly,someresearchhasshownthatpatientswhorefrainfromsmokingexperienceconsiderableimprovementintheirdepression(Stepankovaetal.,2017).Thisresearchfindingstartstode-bunkoneofthecommonmythsthatasmoke-freecampuspolicyisharmfulforthosewhosmokewhilealsolivingwithamentalhealthchallenge.
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APPENDIXD:COMMUNICATIONThefollowingcommunicationchannelshavebeenusedtohelpgetthewordoutthere:
• 4massemailstoallstudentsandemployees• Developedawebsite:https://www.uoguelph.ca/smokefree/• CreatedFAQ’sthatarecontinuingtobeupdatedwiththemostrecentinformation• Compiledcomprehensivelistofsmokingcessationsupportsandresources• Createda“ContactandContribute”pageforanonymousfeedbackonthecontactform• Promotednewsmoke-freeemailaccountforwrittenfeedback• Placed25physicalsignsinareaspeoplecommonlysmokeoncampuswithinformation
that’supdatedregularly• Sharedregularupdatesinthebi-weeklyemployeenewsletterNewsLinks• Connectedwiththecommunicatorsacrosscampustohelpraiseawareness• EncouragedWellness@WorkChampionstodistributemessagestotheirnetworksand
colleagues• EncouragedUnionandEmployeeGroupLeaderstopassalonginformation• Usedsocialmediatoraiseawareness• Designedlargeconversationboardposters,Intranetbannersandpostcardsdistributed
aroundcampustocommunicateaboutthesmoke-freepolicydevelopment• Promotedupcomingeventsandthedevelopmentofasmoke-freepolicyondigital
screensoncampus• Severalnewsstorieshavebeenpickedupbythelocalmediatosharethedevelopment
ofasmoke-freecampuspolicyatUofG:o GuelphMercury:https://www.guelphmercury.com/news-story/8878557-u-of-
guelph-may-ban-on-campus-smoking-next-year/o CBCKitchener:https://www.cbc.ca/news/canada/kitchener-
waterloo/university-of-guelph-cannabis-policy-1.4791679o GuelphToday:https://www.guelphtoday.com/local-news/tobacco-cannabis-
smoking-ban-considered-for-u-of-g-campus-1022177o GuelphToday:https://www.guelphtoday.com/local-news/u-of-g-takes-1day-
stand-to-go-smoke-free-1120780o TheOntarion:https://www.theontarion.com/2018/11/smoke-free-campus-
slated-to-arrive-in-late-may-or-june/o CTVKitchener:https://kitchener.ctvnews.ca/university-of-guelph-to-treat-pot-
similarly-to-alcohol-1.4069745
Therewillbemorecommunicationcomingtosupportcampuscommunitymembersandtosharethepolicyaswemoveclosertothelaunchdate.Atemplatewithwordingthatemployeescanintegrateintocontracts,offerletters,informationpackagesandcommunicationpieceswillbeprovidedtogroupslookingforguidanceonhowtoraiseawarenesswithnewstudents,staff,contractorsandvisitorstocampus.
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APPENDIXE:FAQs1. Why is the University of Guelph exploring a smoke-free campus?
In 2017, the University of Guelph formally adopted the Okanagan Charter: An International Charter for Health-Promoting Universities and Colleges. Through the Charter, U of G reaffirms its commitment to “transforming the health and sustainability of our current and future societies, strengthening communities, and contributing to the well-being of people, places and the planet.” Creating a smoke-free campus is an important step in meeting that commitment.
The first call to action from the Charter involves “embedding health into all aspects of our campus culture, across the administration, operations and academic mandates.” The Charter also encourages us to lead health promotion locally and globally (Okanagan Charter, 2015).
As a University committed to improving life, we consider it important to foster an environment, policies and practices that support the health of our students, staff, faculty and visitors.
Smoking remains the single greatest cause of preventable disease and death in the province, killing about 13,000 Ontarians each year (SFO Modernization, 2017). Research shows there is no safe level of exposure to second-hand smoke, even outdoors (World Health Organization, 2003). To counter the negative effects of tobacco product use on our University community, U of G will develop a smoke-free campus policy.
Through a smoke-free campus initiative, there are opportunities to:
• promote clean air, a healthful environment and healthy behavioural choices • prevent students from starting to smoke • encourage those who use tobacco products to quit or decrease use and support those
who have quit (CYAN, 2016).
References California Youth Advocacy Network (CYAN). Tobacco-Free Policy Rationale: Information for Colleges and Universities Considering Adopting a Tobacco-Free Policy. [Internet]. 2016 [cited 2018 Feb 16]. Available from: https://static1.squarespace.com/static/582cd52d2994caad8bdc9000/t/58796f5429687f8f4b982d53/1484353377578/CYAN+Tobacco+Free+Policy+Rationale+2016+Update.pdf
Executive Steering Committee. Smoke-Free Ontario Modernization: Report of the Executive Steering Committee.[Internet]. 2017 October. [cited 2018 March 1]. Available from: http://www.health.gov.on.ca/en/common/ministry/publications/reports/sfo_modernization_esc_2017/sfo_modernization_esc_report.pdf
Okanagan Charter: An International Charter for Health-Promoting Universities and Colleges. [Internet]. 2015 [cited 2018 March 1]. Available from http://internationalhealthycampuses2015.sites.olt.ubc.ca/files/2016/01/Okanagan-Charter-January13v2.pdf
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World Health Organization. (2003). Framework Convention on Tobacco Control. Geneva, Switzerland.
2. Where can I learn more about the research supporting a smoke-free campus? The Smoke-Free Campus Committee, in collaboration with Wellington-Dufferin-Guelph Public Health, has developed a short summary of the scientific rationale for a smoke-free campus.
Read the Research Rationale.
3. Who is included in the discussion about a smoke-free campus? In November 2017, Don O’Leary, vice-president (finance, administration and risk), initiated a discussion about U of G becoming smoke-free. He formed an advisory committee consisting of a cross-section of senior administration, staff and community experts. This committee meets monthly to develop a smoke-free campus policy.
The committee provides strategic direction and leadership, and is focused on planning, implementation, evaluation, communication and sustainability of a smoke-free campus policy. The committee consulted extensively with the University community for help in shaping the smoke-free campus policy and to help guide the committee's efforts in education and awareness.
4. How is the smoke-free campus committee gathering input? The committee consulted with the University community throughout summer and fall 2018 by reaching out to various employee and student groups. Learn more about the consultation process.
The committee also studied and assessed the benefits, opportunities and challenges involved in becoming a smoke-free campus from other post-secondary institutions.
You can share your thoughts by sending an email to [email protected] or through the comment form.
5. How is a smoke-free campus policy different from our current Smoking in the Workplace Policy?
Our current Smoking in the Workplace Policy restricts people from smoking within nine metres of any University building entrance or exit, loading dock, fresh air intake or compressed gas storage area. While specifics about the smoke-free policy have not yet been determined, the new policy would likely prohibit smoking anywhere on University property.
Specifics about the policy will be determined in consultation with the University of Guelph community.
6. Who would a smoke-free campus policy include? The policy is currently in development, but we anticipate it will apply to everyone at U of G. The policy would apply to students, staff, faculty and visitors.
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7. Would a policy like this violate my right to smoke and personal choice? Smoking is a personal decision rather than a protected right. A tobacco- and smoke-free campus policy would not remove an individual’s choice to smoke, but would prohibit the use of tobacco products on the Guelph campus.
8. Would there be exceptions to the policy? Consultation and discussion is helping to determine possible exceptions to the policy.
The current exemptions to the Smoking in the Workplace Policy include:
• a person who smokes or holds lighted tobacco in a scientific research and testing facility for conducting research or testing with tobacco or tobacco products
• any Aboriginal person, or persons accompanied by an Aboriginal person, smoking tobacco or holding lit tobacco for a traditional Aboriginal cultural or spiritual ceremony
9. What smoking cessation supports are available to me? Smoking cessation resources are available to faculty, staff and students.
• Resources for faculty and staff • Resources for students
10. Have other Canadian universities developed smoke-free policies? Across North America, there is growing momentum toward smoke-free environments. As of September 2018, there were 65 Canadian post-secondary institutions that prohibit smoking anywhere on campus, more than double the number in 2017. By April 2019, this number has already grown to 85 Canadian post-secondary institutions
In Ontario, McMaster University became the first university to be completely smoke-free.
In the U.S., more than 1,400 colleges are smoke-free, including large universities such as the University of Kentucky, University of Michigan and the University of Oregon.
11. How will updates from the smoke-free campus committee be communicated? Updates will be posted on this website and on the intranet.
12. How can I share feedback, questions and concerns, or get involved? Please email [email protected] with your feedback or complete the comment form.
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13. When will the Guelph campus become smoke-free? The advisory committee would like to spend the year hearing from the campus community and planning for the launch of the smoke-free campus initiative. The committee aims for the Guelph campus to be smoke-free in spring 2019, but the exact date is yet to be determined.
14. How will the policy be enforced? The advisory committee is meeting regularly to discuss what the smoke-free campus policy will look like on our campus. As with other post-secondary institutions with a smoke-free policy, we will focus on education and raising awareness to begin with.
15. Are the Ridgetown and Guelph-Humber campuses and U of G research stations also going smoke-free?
The initial smoke-free campus policy would apply to only the Guelph campus. Once the policy is in place, the University will work with Ridgetown and the research stations to determine the possibility of developing smoke-free policies that meet their distinct needs. The University of Guelph-Humber became smoke-free on January 1, 2019.
16. How will the University define the boundaries of the Guelph campus in relation to this policy?
The Advisory Committee is discuss what the boundaries for the smoke-free campus policy could be for the Guelph campus. When the policy is in place, a map will be available to indicate where people can smoke near campus.
The proposed map is available along with the draft policy here.
17. Will vaping be covered in this policy? The smoke-free campus policy is currently in the consultation phase, but at this point the committee is working on the assumption that both smoking and vaping will be covered in the policy.
The draft policy can be viewed here.
18. What will happen with the legalization of cannabis? Please refer to the University of Guelph's Statement on Cannabis Use.
Cannabis use on campus is and will continue to be regulated by legislation.
The smoking of cannabis is currently included in the draft policy available here.
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APPENDIXF:CONSULTATIONQUESTIONSIntheconsultationsessions,thefollowingquestionswerediscussed:
1. Doyouoryourunion/groupsupportmovingtowardasmoke-freecampuspolicy?
2. Whatbenefitsoropportunitiesdoyouthinkasmoke-freecampuspolicywillofferthe
UniversityofGuelph?
3. WhatpotentialchallengesoroppositiondoyouforeseeastheUniversitymovestoward
asmoke-freecampus?Whatquestionsorconcernsdoyouanticipate,andwhatshould
theadvisorycommitteebepreparedtoaddress?
4. Whatshouldbeconsideredinimplementingasmoke-freecampuspolicy?
5. Howdoweensureourcommitmenttoaninclusivecampusifpeoplewhosmokearenot
allowedtodosooncampus?
6. Faculty,staffandstudentshaveresourcesthroughtheUniversityandother
organizationstohelpwithsmokingcessation.Arethereadditionalresourcesor
supportsyouneed?
a. Arethereadditionalresourcesorsupportssupervisorsorleadersneed?
7. WhatwouldbethebestwayfortheUniversitytocommunicatewithaboutthesmoke-
freecampusinitiative?
a. Doyouhaveanyrecommendationsonthelanguage/wordingthatisused?
8. Whoelseshouldweconnectwithorwhoelseshouldbeinvolved?
9. Doyouhaveanyadditionalquestions,commentsorconsiderations?
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APPENDIXG:CONSULTATIONPROCESSFromApriltoNovember2018,consultationsessionstookplacewiththefollowinggroups:
• EmployeeGroupLeaders• CentralStudentAssociationExecutive• GraduateStudentAssociationExecutiveandBoard• StudentLeadersandAdministrationMeeting(SLAM)• HumanResources• JointHealthandSafetyCommittee(x2)• StudentHousingandFamilyHousingStaff• Studentsinresidence• FirstNations,MétisandInuitfacultyandstaff• StudentAffairsDirectors• Deans• HospitalityServices• CampusCommunityPolice• LeavethePackBehindstudentrepresentatives
Inadditiontothespecificgroupsthatparticipatedin90-minuteconsultationsessions,therewereseveralgeneralconsultationsessionsthatwereopentoeveryoneinthecampuscommunitytoattend,includingfouropenfocusgroupsessionsinAugustandSeptember2018.Further,theCommitteeset-uplargeconversationboardsforthreedaysintheUniversityCentreCourtyardandtheOVCCafeteria.Thosepassingbywereencouragetoprovidetheirinputonlargeconversationboards,withquestionsrelatedtothebenefits,challenges,implementationconsiderations,resourcesavailableandanyadditionalquestions.Ononeoftheconversationboards,participantswereaskedtoselectwhethertheywereinsupportofUofGmovingtowardsasmoke-freecampus.Overwhelmingly,participantsusedtheirvotetotellustheyareinsupportofmovingtoasmoke-freecampus.271peopleindicated“yes”,66“no”and14“notsure.”Severalotheropportunitieswerearrangedtogatheradditionalinputonthelargeconversationboards.OnNovember14th2018andMarch20th2019,UofGparticipatedin1DayStandevents,wheretheconversationboardswereavailableagainforcommentandCommitteememberswereavailabletoanswerquestions.OnNovember26th2018,theCommitteehostedaninformationandconsultationsessioninPeterClarkHall.Participantswereinvitedtojoina“gallerywalk”whentheyenteredtheroom,wherelargeconversationboards,supportkits,aquestionsboardandFAQswerepostedaroundtheroom.DonO’LearyprovidedanupdateontheCommittee’sworktodateandtheanticipatednextsteps.Attheend,therewasanopportunityforparticipantstoaskanyquestionstheyhad.Arecordingandslidesfromthesessionhavebeensharedonlineandcanbeviewedhere:https://www.youtube.com/watch?v=AQxdcKudCgU&feature=youtu.be.Throughthesmoke-freewebsite,theCommitteehasalsogatheredinputfromavarietyofcampuscommunitymembers.Twoversionsofthedraftpolicywerepostedonlineandkeystakeholdergroupsweremetwithandinformedofthepolicydevelopmenttogatheradditionalfeedback.
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APPENDIXH:CONSULTATIONTHEMESBENEFITS:• Cleanercampus(cigarettebutts,betterfortheenvironment)• Reducessmokingbeingnormalized(foryoungchildrenoncampustoo)• Respectingpeoplewhodon’tsmokeandthosewhohavehealthissues• Won’thavetowalkthroughsmoketogetintobuildings• Reducessecondhandsmoke• Eliminatessmokecomingintoofficewindowsoncampus• Providesanopportunitytohelpsupportquitting,remainsmoke-freeandtoreducechances
ofstartingtosmoke• Mayhelptobreakcycleofsmokinginfamilies• Partofalargerhealthpromotionstrategy/initiative• Lessissueswithallergies/sensitivities• Increasedfiresafety• PublicRelationswin• Canpromotetoattractstudentsandtalent• AlignswithWellness@Work• Demonstratedexampleofsupportingahealthyworkplace• Alignswith“improvelife”• Willmaketransitiontolegalcannabiseasier• AlignswithOkanaganCharter• Mayhelpthosewhosmokesavemoneyiftheyquit• Setsapositiveexampleforotherinstitutions
CHALLENGES:• Enforcement&compliance–Whoisresponsible?How?When?• Enforcementneedstobeconsistentforstudents,staffandfaculty• Accommodationforsmokersorcannabisusers• Safetyconcernsforworkersonnightshifthavingtowalkoffcampus• Lengthofbreaks• Smokinginworkvehiclesalreadyhappening• Inclusiveness• Difficultyforsmokers/thosewhoareaddictedtonicotine• Conferences,weddings,internationalstaff/students,visitors,contractors,summercamps,
athleticevents,Alumnievents,etc.• Enforcementchallengesfornon-universitypeople(e.g.,parents,visitors)• Peoplehidingtheirsmoking(e.g.,inwashroom,theircar)• Inresidence/familyhousingwherecampusishome• Publicperceptionofuniversityofsmokersflocktosidewalks• Currentchallengeswithsmudgingpolicy(e.g.,facultyhavetosmudgeoutsideeventhough
thisisagainstHumanRightscode)
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• Currentchallengesenforcing9mrule(e.g.,outsideofLibrary)-lackoftrustthatUniversitywillbeabletoenforcenosmokingpolicy
• Concernsaroundbacklashre:smudging(i.e.,unfairprivileges,theygettodowhattheywant)
• Accommodationsforsmokingceremonialpipes(i.e.,facultywouldsmoketobaccopipeintheirofficeiftheydidn’talreadyfeelstigmatized).Don’talwayswanttoseekapprovaltocarryouttraditionalpractices
• Studentsbeinglatetoclassbecausesmokinginbetween• Maintaininggoodrelationshipswithneighbouringcommunities• Peoplewithdisabilitieswalkingoffcampustosmoke• Potentialstigmatizationofsmokershavingtoleavecampustosmoke• Mentalhealthconcernsassociatedwithquittingsmoking• Ifgoingsmoke-free,couldleadtousingtobaccoinotherways(e.g.,chew)• Couldaffectenrollmentnumbers• SomeconferencesandeventsmaychoosenottohostatUofGandparticipantsmaynot
attend• Peoplemaynotunderstandwhat’sincludedinasmoke-freecampus• Definingtheboundariesofasmoke-freecampusandclearlycommunicatingtoguestsand
campusmembers• Busdriverswillhavetoadjustbreakstogetoffcampustosmoke• Busydayssuchasmove-inatresidence,hardtoenforcewithparentsandvisitors• Updateddocuments(offerletters,contracts,etc.)withsmoke-freewording
SUPPORTSNEEDED:• Supporting“addiction”,changingattitudes,reducingstigma• Non-smokersbeingalliestosmokerstryingtoquit• Possibletoincrease$500lifetimecap?• Providefreenicotinereplacementtherapies• Trainingformanagersre:supports,howtotalkwithstaff,addiction,guidelines(e.g.,what
todoifanemployeeisconsistentlylateortakinglongerbreaks,timeofftoattendtreatmentprograms)
• GOAL2.0templates–questionstoguideconversations• Includecampusandcommunityresources–makelistascomprehensiveaspossible
(includingmentalhealthresources)• Whataboutpart-timeandcontractstaff?ThoselivinginFamilyHousingwhoarenot
employeesorstudents?Post-docstudents?Mostbenefitsdonotapplytothem.• WhatsupportscouldPublicHealthprovide?E.g.,StopontheRoadworkshops• Cannon-smokersdonatetheirSunLifecessationdollarstosmokerswhoareinterestedin
tryingtoquit?• Communityfundraisingforadditionalfinancialresources?• AdditionalincentivesE.g.,quitandwinchallenge• Promoteconteststhatarealreadyhappeninginthecommunitye.g.,DriventoQuit,
Wouldurather
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• Supportingstudentslivingoncampuswhosmudge• Accessibilityfordisability• Medicalaccommodation• Culturalaccommodation• Peersupportgroupsforstaffandstudents• Drop-inbreakorlunchgroups(e.g.,walkinggroup)• Createaresourcesimilarto“howtotalktopeopleaboutmentalhealth”butforquitting
smoking• TEACHtrainingavailableforleadersonlineandin-person• FAQs/Mythbustersre:smokingcessatione.g.,weightgain,sideeffectsofmedications
SUGGESTIONSFORCOMMUNICATION:• Hugecampaign,communicationfromeveryangle• Importanttohearfromthosebeingaffected• Getacommitteeofsmokerstogethertogettheirperspective(studentsandemployees)• Hardcopiesforvisitors• Stateincontractsforweddingsandconferences• OrientationforTAsandsessionalinstructors,gradstudents,newemployees• ALLdocumentation–coursepackages,offerletters,employmentletters,etc.• Smudgevs.smoke,ongoingeducation(e.g.,CancerCareOntarioTobaccoWiseresources)• Signageneedstobewelcoming• Mapofcampusboundaries• OrientationweekshouldaddressthisintheFall• Socialmedia(e.g.,Snapchat)–workwithAdmissions,StudentLife,Library,Wellness
EducationCentre,Housing• CommunicatewithAdmissionswhoareworkingwithhighschoolstudents• WorkwithARCtoreviewpolicytoensurelanguageisappropriate• WorkwithOIAtocommunicatewithinternationalstudents• Positivemessaginge.g.,Welcometooursmoke-freecampus• PairwithWellness@Workinitiative• Useexistingcommunicationse.g.,StudentHousingandStudentAffairsnewsletters• UseW@Wchampionstocommunicate• ParallelUnitedWaycommunications–printmaterialstoo,kick-offevent,prizes,
celebration,hotdogsales,etc.• IncludeinpurchasingRFPs• CSAtocommunicate,createaFBpage,mediacoverage• Makeenforcementprocessclearandtransparentforeveryone(i.e.,noguessingofwhatwill
happenifyou’recaughtsmoking)• Usepersonalstories• Involvestudentsindesigningstudentcommunications,studentoutreach• Focusoncleancampus,cleanairmessage
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COMMONQUESTIONS:• Aboriginalpractices• Medicalmarijuana• Vaping• Chewingtobacco(tobacco-freevs.smoke-free)• Havewedoneasurveytofindouthowmanypeoplecurrentlysmoke?• Howwillthispolicybeenforced?Throughemployeedisciplineprocess?Whatistherolefor
non-smokers?Educationforfirstyear?• Howwillwetrack/gaugeresourceuse?• Willpolicyincludeotherpropertiesbesidesmaincampus?E.g.,95Stone,ResearchStations,
1StoneRoadlabservices,OMAFRA,etc.• Whatistheboundaryofmaincampus?• Smokinginpersonalvehiclesoncampus?• Howmanysmokershaveyoutalkedto?• Wouldcigarettebuttreceptaclesberemovedfromcampus?• Wouldtherebedesignatedsmokingareas?• Willlongerbreaksbeallowed?• Willtherebeanopportunitytocommentonthelanguageofthepolicybeforeitismade
public?• Willwecreatedesignatedsmokingareasoffcampuswithcigarettebuttreceptacles?
SUGGESTIONSFORWHOWESHOULDTALKTO:• Multi-faithResourceTeam• OIA• StudentAccessibilityServices• UGFA• StudentLife• CityofGuelph• Smokers• Admissions/Registrar’sOffice• NeighbourhoodAssociations• Communications• HospitalityServices,ConferenceServices• BusDrivers-GoTransit,CityofGuelph• PhysicalResources• NeighbouringBusinesses• CampusPolice• TobaccoCessationSpecialistatHomewood
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APPENDIXI:EDUCATIONANDAWARENESSTheCommitteecuratedacomprehensivelistofresourcesforfaculty,staffandstudentstoaccessiflookingforsupporttoreduceorquitsmoking,ortohelpafriendorcolleague.Theyalsodevelopedatimelineofcurrentevents,campaignsandcontestsbothon-campusandinthecommunitythatarerelatedtosmokingcessation.Asoneexampleinthecommunity,theWalkorRuntoQuitprogramoffersanopportunityforparticipantstowalkorruntotryandquitsmokingforachancetowinaprize.LeavethePackBehindoffersanannualcontestcalled“wouldurather”that’sopentoadults18-29,withvariousprizesandincentivestohelppeoplequitorcutbackontobaccouse.Thereisalsorecognitionthatnotallemployeesorstudentsarereadytoquitorreducetheirsmoking,buttheymaymakeaquitattemptoverthecourseofthenextyear.It’simportantthatsmokingcessationprogramsandeducationalmaterialsareprovidedonanongoingbasisbefore,duringandafterthepolicyimplementationtosupportthedifferentstagesofchangeapersonmaybein.
TheCommitteeissourcingarticlesandinformationfromcampuscommunitypartnerstosharewithcommunitythroughouttheyear.Forexample,anarticletitled“Letyourfood,exercise,andsleeproutinesupportyouwhileyouquitsmoking”fromRegisteredDieticianatUofG.
Usingover20physicalsignsaroundcampus,thewebsite,digitalsigns,emailsandsocialmedia,theCommitteeisraisingawarenessabouttheseevents,opportunitiesandsupportsforbothstudentsandemployees.Oneofthelargereventsrecentlyhostedwasaprovincial1DayStand.
1DayStandOnNovember14th2018andMarch20,2019,UofGparticipatedinthe1DayStand,provincialeventssupportedbyLeavethePackBehind.Committeememberswereoutsidealldayprovidingfreeresourcesandinformation,andhavingconversationswithpeoplewhowerepassingby.Theprovincialeventsweretoencouragecampuscommunitymembersto:
• Takea1DayStandandchoosenottosmokeoncampusfortheday• Takea1DayStandandsupportfriendsandcolleagueswhohavechosentoquitorcut
back• Takea1DayStandandshowsupportforasmoke-freecampuspolicy
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Atthe1DayStandeventsandtheNovember26th2018InformationandConsultationSession,theCommitteeprovided“SupportKits”thataimtohelpindividualscopewithnotsmokingorreducingsmokingduringthedayoncampus.Thesupportkitsincludedavarietyofitemsforinterestedstaff,facultyandstudents,designedtohelpthosewhosmokeoccupythemselvesduringtheirnormalsmokebreak.Eachitemincludedthedescriptionbelowonhowtheymightbehelpfultodistractfromcravingsandhelpbreakthehabitofgoingoutforasmokebreak:
• NicoretteBags-Usethisreusablebagtocollectyoursmokingcessationresourcesandtools.
• QuityourOwnWay-Abooklettohelpyousetgoalsandtrackyoursymptomsifyouchoosetomakeaquitattempt.
• Save5$Coupons-UsethiscoupontopurchaseNRTfromparticipatingNicoretteorNicodermproducts.
• LeavethePackBehindpens-Towriteoutato-dolist,startajournaltotrackcravingsorsetaquitdateonthecalendarwithoneofthefreepens.
• Mints-Popthesemintsintoyourmouthwhencigarettecravingshit.• Tangles-Keepyourhandsbusybyplayingwiththesetanglesthatwillsatisfytheneed
fortactilestimulation.• Re-usablestraws-Chewontheendofthestraworgrabadrinkonyourbreakinsteadof
goingoutforasmoke.• Cellphonewallets-SignupfortheWouldURatherContestandchallengeyourselfto
quitsmoking,quitbackbyhalf,stopsmokingsociallyorcontinuetobeanon-smoker.• Stressballs-Squeezethestressballwhenyou’refeelinganxiousratherthangoingfora
cigarette.• Crunchysnacks-Haveacrunchysnackinsteadofreachingforthatcigarette.• Teacoupons-Drinkingteawhenacigarettecravinghitscanhelpyourelaxandstay
hydratedtoo,whichminimizessymptomsofnicotinewithdrawal.
ResourceCards
Theeducationsub-committeedevelopedsixdifferentresourcecardsthataredesignedtosupportpeopleatdifferentstagesofchange.Theresourcecardsarebeingusedin-personatavarietyofevents,aswellassharedthroughsocialmediaandonline.Eachcardhasalistofrelevantsupportsandresourcesanindividualcanreachouttothatrelatestothestageofchangetheyarein.
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KeepingTobaccoSacred
IncollaborationwiththeAboriginalResourceCentre,theCommitteeisalsorunningaKeepingTobaccoSacredcampaigntoemphasizetheimportanceoftraditionalmedicinesusedforIndigenousspiritualorculturalpurposes.ElderJanShermanfacilitatedthesessiononKeepingSemmaSacred:ALearningCircleonTobaccoaspartofAboriginalAwarenessWeek.
Throughtheconsultationprocess,theCommitteeengagedwithlocalKnowledgeHoldersandElderstodiscusstheuseoftobaccointhecontextofasmoke-freecampus.AfocusgroupwasheldwithFirstNations,MétisandInuitfacultyandstaffonbecomingasmoke-freecampus.
Currently,thereisaguidebeingdevelopedthatoutlinesthetraditionalandceremonialuseoftobaccoandothersacredmedicineswiththegoalofkeepingtobaccosacredandtobetobacco-wise.Theeducationsub-committeeiscurrentlyworkingonlaunchingthefollowingprojectstohelpcontinuesupportingthecampuscommunity:
• OfferingaStopontheRoadworkshopforinterestedcampuscommunitymembersonMay6,2019.
• DevelopingvideoseriesthathighlightsUofGtestimonialsandtheresourcesavailableandhelptoreducestigma.
• Raisingtheprofileofexistingsupportsavailableoncampus,suchasLeavethePackBehind’sactivitiesandeventsforstudents.
• Launchinga6-weekpeer-to-peersupportgroupforcampuscommunitymembersinFall2019withsupportfromaTobaccoCessationSpecialistfromHomewoodHealth.
• PromotingaquitsmokingcontestforemployeesthroughWellness@WorkandastudentcontestthroughLeavethePackBehind.
• SharingaresourcedevelopedwithTipsforSupportingyourFriend/Colleaguewithlinkstoappropriateresources.
• ProvidingresourcesandinformationduringNationalNon-SmokingWeekwithatableofresourcesintheUCCourtyard
“Aspeoplestrivetoquitsmoking,Ihopethereis
fulleducationthatvapingisnotahealthyalternativeandshouldthereforenotbeusedasasubstituteallowabletobeusedoncampus.”
“I'mhopingthatthecommunitywilltrydevelopingapeertopeersupportnetwork,or
supportgroup,ofpeoplewhohavequitesmoking,thatarewillingtohelpotherstoquit.IknowthatIfounditeasierto
quitsmokingwhenItalkedwithsomeonewhohasalreadygonethroughthisandunderstands
whatitslike.”
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APPENDIXJ:TRAININGTEACHCoreCourseTheTEACHprogramisanonlineintroductorycourseisaninterprofessionalcomprehensivecourseontreatingtobaccousedisorder.Theprogramisstructuredtoprovidepractitionerswhoworkwiththosewhochoosetousetobacco,andprovidespecializedknowledgeandskillstodelivereffective,evidence-basedcessationinterventions.InJanuary2019,UofGtrainedtwostaffinOccupationalHealthandWellness,andtwonursesinStudentHealthServices.ThistrainingisanimportantpartofthecommitmentUofGismakingtoprovideeducationandsupportstocampuscommunitymemberslookingtoreducetheirtobaccouseorquitsmoking.
GuideforLeadersAguidehasbeendevelopedspecificallyforleadersoncampuswhoaresupportingemployeeswhomaysmokeorusetobaccoproducts.Thisguidehelpsexplaintherationale,providessuggestionsonhowtoapproachadiscussionabouttobaccousewiththeiremployees,listssmokingcessationsupportsavailableandlistsquestionstheymightanticipatefromtheirstaff.McMasterUniversityandSheridanCollegebothpublishedtoolkitsforleadersthathavebeenwellreceivedbyemployeesontheircampuses.Aninformationsessionwillbeavailableforanyinterestedsupervisorstoattendtoshareinformationaboutthesmoke-freepolicyandaskquestionsrelatedtotheGuideforLeaders.
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APPENDIXK:GUIDEFORLEADERS
Tobacco-andSmoke-FreeUofGAGuideforLeadersApril2019
uoguelph.ca/smokefree/
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Tobacco-andSmoke-FreeUofGAGuideforLeadersIntroductionTheUniversity’sGuelphCampushasanew100%tobacco-andsmoke-freecampuspolicythatwillcomeintoeffectontheWorldHealthOrganization’sWorldNoTobaccoDay,May31st,2019.SupportfromleadersiscriticaltothesuccessofthisinitiativeandwerecognizethisnewpolicymaybechallengingforemployeesontheGuelphCampuswhocurrentlysmoke.Thisguidehasbeendesignedtosupportleaders,astheyhaveconversationswithemployeesaboutthetobacco-andsmoke-freecampuspolicy.BackgroundandRationaleAsaUniversitycommittedtoimprovinglife,it’scriticaltofosteranenvironment,policiesandpracticesthatsupportthehealthofstudents,staff,facultyandvisitors.In2017,UofGsignedontotheOkanaganCharter:AnInternationalCharterforHealthPromotingUniversitiesandCollegeswithavisionto,“transformthehealthandsustainabilityofourcurrentandfuturesocieties,strengthencommunitiesandcontributetothewell-beingofpeople,placesandtheplanet”(2015).Toachievethissharedvision,theOkanaganChartercallsontheUniversityto“embedhealthintoallaspectsofthecampusculture,acrosstheadministration,operationsandacademicmandates;andtoleadhealthpromotionlocallyandglobally”(2015).UofGisworkingtocreateahealthycampusenvironment.Creatinga100%tobacco-andsmoke-freecampusisanimportantstepinmeetingourcommitmenttoimprovinglifeandbecomingahealth-promotinguniversity.Researchshowsthat100%tobacco-andsmoke-freepoliciesprovidethefollowingbenefits:
• Eliminationofexposuretosecond-handsmoke• Decreasedsmokingratesandasupportiveenvironmentinwhichtoreduceorquit
smoking• Increasedprotectionofyoungadults,agroupthatishighlyvulnerabletostartingto
smoke• Decreasedexposuretonewandemergingtobaccoandnicotineproducts• De-normalizedsmokingandtobaccoproductuse• Reductionoflitteroncampus
“TheUniversityofGuelphtakesawhole-personapproachtohealthandwell-beingandstrivestobeahealth-
promotinguniversity.IampleasedthatwearejoiningotherCanadian
universitiesandpublicinstitutionsingoingsmoke-free,demonstratingourcommitmenttoahealthyfutureforourstudents,facultyandstaff.”-President
FrancoJ.Vaccarino,PhDFCAHS
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GuidanceforLeaders–SupportingyourpeopleThisnewpolicymaybringquestionsorconcernsfromemployees,especiallybythosewhocurrentlysmokeorusetobacco.Employeesarenotexpectedtoquitsmoking,butwillbeaskedtorespecttheboundariesoutlinedthatindicatewheresmokingandtobacco-usearenolongerpermitted.Belowaresomesuggestionsforyoutoconsiderinpreparationforthelaunchofthetobacco-andsmoke-freecampuspolicy:
1. Becomefamiliarwiththetobacco-andsmoke-freecampuspolicyandboundarymapavailableat:https://www.uoguelph.ca/smokefree.
2. Reviewthefrequentlyaskedquestionstoprepareforquestionsandconversationswithyouremployees.
3. ReviewthelistofsmokingcessationresourcesandknowwheretofindtheseontheSmoke-FreeUofGwebsiteifanemployeeislookingforsupport.
4. EnsureyourteamisawareofthenewpolicyandtheMay31st,2019launchdatewhenthepolicycomesintoeffect.
5. Sendanyquestionsyouareunsureofhowtoanswertosmokefree@uoguelph.caforguidance.
ConversationTipsTheCanadianMentalHealthAssociationhasidentifiedthattheexperienceofaddictionorsubstanceuseisdifferentforeachindividual,andoftenthereisacombinationofbiological,psychologicalandsocialfactorsthatcancontributetowhyapersonmaybestrugglingwithanaddictionorsubstanceuse.Ifyouhaveaconversationwithanemployeeaboutthepolicy,pleasekeepinmindthesesuggestionsfromtheMentalHealthCommissionofCanada:
• Everyone’ssituationisuniquesoit’simportanttotailoryoursupporttothatperson’sneeds.
• Pickatimeandplacetomeetthatbestsuitsyouandthepersonandallowampletimefortheconversation.Findaneutralprivatespaceandensurethemeetingplaceisfreeofdistractionsandinterruptions.
• Whentalkingwiththeperson,emphasizeyourconcernfortheperson’swell-being.Seekanunderstandingofwhythepersonischallengingthepolicy.
• Ifyouhaveconcerns,expresstheminanon-confrontationalandclearmanner.• Listennon-judgmentallyanddemonstrateempathyandrespect.• Encouragetheindividualtoexplorecopingstrategies.Makesurethepersonis
awareofthesmokingcessationsupportsavailableiftheyareinterestedinreducingorquittingsmoking.
• Ifanemployeeraisesmedicalaccommodationconcerns,referthemtoOccupationalHealthandWellness.
PleasealsoseeksupportasneededfromHumanResourcesorFacultyandAcademicStaffRelations.
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KeyHighlightsfromthePolicy
• AppliestoeveryoneontheUniversity’sGuelphCampusandanyoneinaUniversityvehicleregardlessoflocation.Guelph-Humberbecamesmoke-freeonJanuary1,2019.DoesnotcurrentlyapplytoRidgetownCampusorUofGresearchstations.
• Comprehensivepolicy,includingsmoking,vapingortheuseofanytobaccoproduct,includingbutnotlimitedto,cigarettes,e-cigs,cigars,cigarillos,pipetobacco,shisha,chew,dip,bidis,clovecigarettes,oranyotherpreparationoftobacco.Inhaling,exhaling,burningorcarryingofalightedorheatedTobaccoProductorcannabis,inanymannerorinanyformisprohibited.
• Therewillbenodesignatedsmokingareasoncampus.Receptacleswillbeplacedattheperimeterofcampus.
• ItwillbeenforcedbyCampusCommunityPolicethrougheducationandinaccordancewiththeSmoke-FreeOntarioAct,asapplicable.StudentslivinginresidencewillbesubjecttotheResidenceCommunityLivingStandards.
PolicyExceptions
• TherewillbeexceptionsforIndigenouscampuscommunitymemberswhousetobaccoforspiritualorculturalpurposes.
• Scientificresearchinvolvingsmokingorusingtobaccoproductswillalsocontinue,aslongasitcomplieswithUniversitypoliciesandprotocols.
Readthefullpolicyonlineat:https://www.uoguelph.ca/smokefree/.EnforcementTheprimaryfocusfortheCampusCommunityPolicewillbeeducationandpolicyawareness.Thegoalistohelpadvancethehealthandwell-beingofallmembersofthecampuscommunity,nottopunishorpenalize.AclearboundarymapoftheUniversity’stobacco-andsmoke-freecampushasbeendevelopedthatshowstheclosestspotsomeonecangotosmokeorusetobacco(i.e.,theclosestcitysidewalk).PleasevisittheSmoke-FreeUofGwebsitetodownloadtheboundarymap:https://www.uoguelph.ca/smokefree/.We’rehopefulandhaveseensuccessatotherinstitutionswhohaveenactedthischangewherepeopletypicallyarerespectfulofthe100%tobacco-andsmoke-freecampuspolicies.However,ifsomeoneisunwillingtorespectthepolicyandrepeatedlysmokesorusestobaccoon-campus,escalatedstepswillneedtobetakentodealwiththesituation.SmokingCessationResourcesOveramillionOntariansreportintentionstoquitsmokingeachyear,butunfortunatelyonlyasmallnumberofthemaresuccessful.Nicotineishighlyaddictiveandresearchstatesthatitcantakeupto30attemptstoquitforgood.Smoke-freespacesareshowntosupportpeoplewhoaretryingtocope,quitorcutback.UofG’s100%tobacco-andsmoke-freepolicywillsupportemployeeswhoareworkingtowardsatobacco-andsmoke-freelifestyleandprotecteveryonefromtheharmfuleffectsofsecond-handsmoke.
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Directemployeeswhoexpressinterestinreducingtheirtobacco-useorquittingsmokingtothecessationresourcesavailablethroughtheUniversityandinthecommunity.Belowisacomprehensivelistofavailableresourcesthatcanalsobeaccessedonlineat:https://www.uoguelph.ca/smokefree/resources.UofGSupportsforEmployees
• Whilequantitieslast,UofGisprovidingfreesamplenicotinereplacementtherapysamplesforemployeesthroughtheUCPharmacy(gum,patchesandcoupons).
• EmployeeswhohavecoverageundertheUniversity’sextendedhealth-carebenefitcanaccessupto$500perlifetimeincoverageforsmokingcessationproducts,suchasnicotinereplacementtherapies(gum,patch)andsmokingcessationprescriptionmedications(Champix,Zyban).
o AsofMay31,2019,the$500lifetimemaximumforsmokingcessationresourcesavailablethroughouremployeebenefitplanswillreset.Thismeansthoseeligibleemployeeswhohavepreviouslyusedsomeorallofthatbenefitwillhaveaccesstothefull$500again.
• EmployeeswhohaveaccesstoaHealthCareSpendingAccount(HCSA)andhaveallocatedtheirflexiblespendingcreditstowardtheHCSA,canchoosetoputthemoneytowardsmokingcessationsupports.
• Regular,full-timeemployeescanaccesssmokingcessationprogramsthroughUofG’semployeeandfamilyassistanceprogramprovider(EFAP),HomewoodHealth.SpecialconsiderationwillalsobegiventoemployeeswhodonothaveEFAPaccesstothesesmokingcessationresources.
• Byphone:call1-800-663-1142• Online:visitwww.homeweb.ca
o Createorsignintoyouraccounto Searchfor“SmokingCessation”or“StopSmokingandGetYourLife
Back!”• OnMay6,2019,PublicHealthisofferingaSTOPontheRoadsmokingcessation
workshopatUofG.Employeeswhoattendareeligibleforafive-weekcourseofnicotinepatches.
• FromSeptember12-October17,2019,aTobaccoCessationSpecialistfromHomewoodHealthisofferingafree6-weekpeersupportgroupforanyoneinterestedinconnectingwithothercampuscommunitymemberswhoareworkingtowardsreducingtobaccouse,quittingormaintainingasmoke-freelifestyle.Moreinformationwillbeavailableonthesmoke-freewebsite.
CommunityResources
• SmokersHelplineofferspersonalizedsupportfromquitcoachesandoffersaFirstWeekChallengecontest
• HowtoQuitSmokingfromtheLungAssociation• STOPprogramfromtheCentreforAddictionandMentalHealthoffers5weeksof
freeNRT• LeaveThePackBehind:(youngadults,ages18-29)Smokingcessationprogram
thatalsoprovidesfreenicotinereplacementtherapyonlineandthroughthecampusStudentHealthServices
• WalkorRuntoQuitfromtheCanadianCancerSocietyandtheRunningRoom
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• CancerCareOntarioAboriginalTobaccoProgram• HealthCanadaNon-InsuredHealthBenefits(NIHB)programprovidesNRTtoFirst
NationsandInuitclients• Pregnets:Helpingpregnantandpost-partumwomenquitorreducesmoking• StopSmokingClinicthroughtheGuelphFamilyHealthTeamprovides26weeksof
freenicotinereplacementtherapyonayearlybasis• QuitSmokingNow:GovernmentofCanadasmokingcessationguidesandplans• CrushtheCravefreemobileapp• BreakItOfffromtheCanadianCancerSociety• NicotineAnonymousGroup12StepMeeting-EveryMondayeveningat7:30pmat
HomewoodHealthCentreColonialBuilding,Room310.Foradditionalresourcesrelatedtomentalandphysicalhealth,visitUofG’sWellness@Workwebsite.FrequentlyAskedQuestionsThroughouttheconsultationprocess,wereceivedanumberofquestionsfromthecampuscommunity.Belowyouwillfindcommonquestionsandanswerstohelpyouaddressthesequestionsandconcernswithyourteam.Arestudentsoremployeesexpectedtoquitsmoking?
• No.UofGdoesnotmandatepeopletoquitsmokingortostopusingtobaccoproducts.
• Thepurposeofthepolicyistocreateahealthiercampusforusall.• UofGisdedicatedtosupportingthosewhowanttomanagetheirtobaccouseor
smokingwhileoncampusandthosewhochoosetoquitsmokingorusingtobaccoproductsaltogether.
WhyhasUofGcreatedatobacco-andsmoke-freecampuspolicy?
• WeknowthatsmokingisharmfultoourhealthandwanttocreateahealthierenvironmentforallatUofG.Creatingasmoke-freecampusisanimportantstepinmeetingourcommitmenttoimprovinglifeandbecomingahealth-promotinguniversity.
• Researchshowsthat100%tobacco-andsmoke-freepoliciesprovidethefollowingbenefits:
o Eliminationofexposuretosecond-handsmokeo Decreasedsmokingratesandasupportiveenvironmentinwhichtoreduce
orquitsmokingo Increasedprotectionofyoungadults,agroupthatishighlyvulnerableto
startingtosmokeo Decreasedexposuretonewandemergingtobaccoandnicotineproductso De-normalizedsmokingandtobaccoproductuseo Reductionoflitteroncampus
Whodoesthepolicyapplyto?
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• ThepolicyappliestoanyonewhoisontheGuelphCampuspropertyforanyreason,
includingbutnotlimitedtostudents,employees,contractorsandvisitorsforathleticevents,conferencesandweddings.
• IndividualschoosingtosmokeorusetobaccoarerequiredtoleavetheGuelphCampusproperty.
• AboundarymaphasbeendevelopedtoshowwhatconstitutesGuelphCampusproperty.
AreotherUofGcampusesandsitesgoingtobacco-andsmoke-free?
• Atthistime,thepolicywillapplyonlytotheGuelphCampus.• Smokingandtobacco-useatRidgetownCampusandresearchstationswillbe
examinedinthefuturewithfurtherconsultation.• TheUniversityofGuelph-Humberisalreadyasmoke-freecampusasofJanuary1,
2019.DidUofGconsiderdesignatedsmokingareas?
• Wewillbea100%tobacco-andsmoke-freecampus,whichmeanstherewillbenodesignatedsmokingareasontheGuelphCampus.Receptacleswillbeplacedattheperimeterofcampus.
• Researchshowsthatvenueswithdesignatedsmokingareasexposethecommunitytomarkedlyhighersecond-handsmokeexposures.
• AstudyfromStanfordUniversityfindsthatdesignatedsmokingareaswithmultiplepeoplesmokinghavetoxicairlevelsequaltosmokingindoors.
• Comprehensivepoliciespreventconfusionaroundwheresmokingispermittedandwherethereisprotectionfromsecond-handsmoke.
Wouldapolicylikethisviolatemyrighttosmokeandpersonalchoice?
• Thedecisiontosmokeisapersonalone,asisthedecisiontoreduceorstopusingtobaccoproducts.
• Smokingisapersonaldecision,notaprotectedright.• The100%tobacco-andsmoke-freecampuspolicydoesnotremoveanindividual’s
choicetosmoke,butrather,itprohibitstheuseoftheseproductsontheGuelphCampusproperty.
Whyareallformsoftobaccoincludedinthepolicy?
• “Tobacco-free”emphasizesthehealthofall,includingthesmokelesstobaccouser.• Comprehensivetobacco-freepolicieseliminatevisualcuesofsmokingandtobacco.• Tobacco-freecampuseshelpchangesocialnormsabouttheacceptabilityoftobacco
use.• Prohibitingspittobaccousehelpsreducewaste(usedtobacco,tobaccocontainers,
spitcontainers,spitonsidewalks,etc.).• Spittobaccousersaresusceptibletovariouscancersandoralhealthproblems.• Thespittobaccocontainsthreetofivetimestheamountofaddictivenicotineas
cigarettes.
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• Atobacco-freepolicyeliminatesanyconfusionaboutwhatisorisnotallowedoncampus.
Whyisvapingincludedinthesmoke-freepolicy?
• Thereislimitedresearchonthesafetyandlong-termhealtheffectsofe-cigarettesandsecond-handvapour.
• E-cigarettesarenotsafeforyouth,youngadults,pregnantwomen,oradultswhodonotcurrentlyusetobaccoproducts.
• Whilee-cigaretteshavethepotentialtobenefitsomepeopleandharmothers,scientistsstillhavealottolearnaboutwhethere-cigarettesareeffectiveforquittingsmoking.
Iscannabisincludedinthetobacco-andsmoke-freecampuspolicy?
• Thesmokingofcannabisisincludedinthetobacco-andsmoke-freecampuspolicy.• TheUniversityofGuelphisworkingtodevelopacannabispolicythatwillcomply
withallgovernmentregulations.UofGisconsultingwiththeexternalcommunityandtheUniversitycommunity,asaUniversity-widecannabispolicyisdeveloped.
• Duringthistransitionalperiod,therecreationaluseofcannabisisprohibitedonallUniversityofGuelphcampusesandUofG-managedfieldstations.
AmIrequiredtogiveemployeeswhosmokelongerbreaktimessotheycanleavecampustosmokeorusetobaccoproducts?
• Employeesareentitledtospecificbreakoreatingperiodswithintheirrespectiveemployeegrouporcollectiveagreements,ortheEmploymentStandardsAct.
• Thoseemployeeswhochoosetosmokeorusetobaccoarenotentitledtoadditionaltimeawayfromwork.
• TheUniversityiscommittedtotakingnecessarystepsinordertosupportandaccommodateemployeeswhosufferfromanicotineaddictiontomeettheirindividualworkandlearningresponsibilitieswhilemaintainingourcommitmenttoatobacco-andsmoke-freeworkplace.
• Medicalaccommodationsareindividualinnatureandcantakeonavarietyofforms,andnicotineaddictioncanbemanagedinalternateways.EachrequestforaccommodationwillbeindividualizedandmustbesupportedbyacceptablemedicaldocumentationsubmittedtoOccupationalHealthandWellness.
• TheUniversity’sAccommodationPartnershipProgramsprovideguidanceaboutthepurposeofaccommodationintheworkplace,theprocessforseekingaccommodation,theinformationrequiredtoestablishanaccommodationandthestepsrequiredtoidentifyalternativeoptions.PleasecontactOccupationalHealthandWellness([email protected])toengageintheaccommodationprocessandtoexplorealternativesasmaybeappropriatetotheindividualcircumstances.
WhatwillhappenifanemployeesmokesorusestobaccoontheGuelphCampusproperty?
• Therewillbeaphasedapproachtoenforcementofthetobacco-andsmoke-freepolicy.CampusCommunityPolicewillbeaskingpeopleinviolationofthepolicyto
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refrainfromsmokingorusingtobaccoontheGuelphCampus.InformationwillbeprovidedontheGuelphCampuspropertyboundariesandsmokingcessationsupportsthatareavailable.
WhocanIcontactwithfeedbackorquestionsontheSmoke-FreeUofGinitiative?
• ThereisaSmoke-FreeUofGwebsitewithFAQs,resourcesandacontactpage:https://www.uoguelph.ca/smokefree/.
• [email protected].• Forconcernsrelatedtocomplianceissues,pleasecontactCampusCommunityPolice
atx52245.LearnMoreandConnectVisittheSmoke-FreeUofGwebsiteforthepolicy,boundarymap,frequentlyaskedquestionsandsmokingcessationresources:https://www.uoguelph.ca/smokefree/[email protected].
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APPENDIXL:SMOKINGCESSATIONSUPPORTSCommunityCessationSupportsThroughtheCommittee’sresearch,anumberoflocalcommunitysupportswereidentifiedthatareavailableforourcampuscommunity.Allofthesesupportsandmorearelistedonlinewithlinkstohelpanyoneinterestedfindwhat’sbestforthem.Communityresourcesinclude:
• SmokersHelplinefromtheCanadianCancerSocietyanditsFirstWeekChallenge• HowtoQuitSmokingfromtheLungAssociation• STOPProgramfromCentreforAddictionandMentalHealth• WalkorRuntoQuitfromtheCanadianCancerSocietyandtheRunningRoom• CancerCareOntarioAboriginalTobaccoProgram• HealthCanadaNon-InsuredHealthBenefits(NIHB)programprovidesNRTtoFirst
NationsandInuitclients• Pregnets:Helpingpregnantandpostpartumwomenquitorreducesmoking• StopSmokingClinicthroughtheGuelphFamilyHealthTeam• QuitSmokingNow:GovernmentofCanadasmokingcessationguidesandplans• CrushtheCravefreemobileapp• BreakItOfffromtheCanadianCancerSociety• NicotineAnonymousGroup12StepMeeting-EveryMondayeveningat7:30p.m.at
HomewoodHealthCentreColonialBuilding,Room310• HelpThemQuit.caforinformationonmanagingcravings,resourcesforquittingyourown
wayandmoreUofGEmployeeCessationResourcesInadditiontothesecommunitysupports,thereareanumberofresourcesavailablespecificallyforemployeesoncampus.Therearealotofbenefitsofofferingcessationprogramswithintheworkplacethatremovesbarrierstoaccessingprogramsoutsideofworkschedulesandprovidespeersupport.TheCommitteehaspartneredwithJohnsonandJohnsontoprovidefreenicotinereplacementtherapies(NRT)andresourceinformationtoemployeesandstudentsduringthe1DayStandeventandbeyond.Over200employeesareabletopickupfreeNRTsamples(includingpatches,gumandcoupons)attheUCpharmacyonafirst-come,firstservedbasisandpharmacistsarehavingconversationsaboutappropriateuseanddosage.EmployeeswhohavecoverageundertheUniversity’sextendedhealth-carebenefitcanaccessupto$500perlifetimeincoveragefornicotinereplacementtherapiesandprescriptionsmokingcessationdrugs(i.e.,ChampixandZyban).Inaddition,employeeswithaccesstoaHealthCareSpendingAccount(HCSA)areabletoallocatetheirflexiblespendingcreditstowardtheHCSA,andmaychoosetoputthemoneytowardsmokingcessationsupports.Further,employeesbetweentheagesof18and29areabletoaccesssmokingcessationsupports,includingfreenicotinereplacementtherapy,fromLeavethePackBehind.Regular,full-timeemployeesandsessionalinstructorscanaccesssmokingcessationprogramsthroughUofG’sEmployeeandFamilyAssistanceProgramprovider,HomewoodHealth.The
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LifeSmartCoachingSmokingCessationProgramempowersemployeeswiththeinformationandsupporttheyneedtohelpquitsmokingandremainsmoke-free.TheStopSmoking:GetYourLifeBackcourseshareswhatittakestobecomeasuccessfulex-smoker.Therearethreepathwaysforparticipantstofollowinthiscourse,dependingontheirpersonalstageofreadinesstoquitsmoking:
• Buildconfidencetoquitsmoking.• Createacomprehensivequit-smokingplanandprepareforyourquit-smokingdate.• Reaffirmcommitments,learnfrompastquittingattempts,andlearnnewstrategiesto
try.
Coverageforothersupportservicesthatmayaidcessationefforts,suchascounselling,acupuncture,naturopathicmedicineandmassagetherapyisavailableinUniversitybenefitplans.TheWellness@Workinitiativeoffersanumberofadditionalhealthandwellnessprogrammingopportunitiesforemployeeslookingtoenhancetheirphysicalormentalhealthandliveahealthierlifestyle.UofGStudentCessationResourcesStudentshaveaccesstofreenicotinereplacementtherapies.TheycanmakeanappointmentwithaphysicianatStudentHealthServicestodiscusstheiroptions.ThroughOHIP+,studentsundertheageof25maybeeligibletoreceiveuptoayearofpharmacist-assistedcounsellinganddrugs(ChampixorZyban)if18yearsorolder.Alternatively,studentsmayhavecoveragethroughtheirparents’work-relatedinsuranceplansorprivatecoverage.LeavethePackbehindisanothergreatresourceforstudentslookingforfurtherinformation.Atspecifictimesoftheyear,LeavethePackBehindalsomakesfreenicotinereplacementtherapiesavailabletostudents.LeavethePackBehindalsorunsanannualquit-smokingcontest,withprizesandincentivesforthosewhoreducetheirtobaccouse.
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APPENDIXM:DRAFTPOLICY
Tobacco&Smoke-FreePolicy(GuelphCampus)DRAFTPolicyTitle:UniversityofGuelphTobacco&Smoke-FreePolicy(GuelphCampus)ApprovingAuthority:PresidentandVice-PresidentsEffectiveDate:May31,2019PolicyOwner:Vice-PresidentFinance,Administration&RiskEnquiries:UniversitySecretariat 1. PREAMBLE1.1TheUniversityofGuelphiscommittedtothegoalofprovidingahealthyand
safeenvironmentandconsidersitintegraltothepersonal,professionalandacademicgrowthofstudents,faculty,andstaff.ThisPolicyisintendedtosupportthisgoal.
2.PURPOSE2.1 Enabletheoverallhealthandwell-beingofallmembersoftheUniversitycommunity.
2.2 ProhibitSmokinganduseofTobaccoProductsontheUniversity’sGuelphCampus.3.SCOPE
3.1 This Policy applies to the University’s Guelph Campus and anyone in a University
Vehicleregardlessoflocation.
3.2 TheGuelph-HumbercampusisgovernedbytotheGuelph-HumberSmoke-FreeCampusPolicyandisnotwithinthescopeofthisPolicy.
3.3 AnyplaceforwhichtheUniversityisthelandlordaccordingtotheResidentialTenanciesActwillbegovernedbythetermsofthelease.
4.DEFINITIONS
4.1Smoking:Inhaling,exhaling,burningorcarryingofalightedorheatedTobaccoProductorcannabis,inanymannerorinanyform.Smokingincludesusingavaporizerorinhalanttypedevicethatcontainsapowersourceandheatingelement,suchase-cigarettes,e-cigar,e-pipe,e-hookah,andvapepens.
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4.2TobaccoProduct(s):Anyproductcontainingtobaccoleaf,butnotincludinganyproductsforuseinnicotinereplacementtherapy.Theseincludebutarenotlimitedto,cigarettes,cigars,cigarillos,pipetobacco,shisha,snuff,chew,dip,bidis,blunts,clovecigarettes,oranyotherpreparationoftobacco.
4.3TraditionalMedicine(s):Plants,suchastobacco,sweetgrass,sage,andcedar,
usedforIndigenousspiritualorculturalpurposes.4.4GuelphCampus:IncludesallbuildingsandgroundsontheUniversityofGuelph
maincampusincludingthosestudentresidencesthatdonotfallundertheResidentialTenanciesAct.ScheduleAisacampusmapthatidentifiestheboundariesofGuelphCampusforthepurposeofthisPolicy.
4.5UniversityVehicle:Anyandallmodesusedfortransportingpeopleorgoods,
suchasacar,truck,bus,golfcart,andutilityvehiclesthatisowned,leased,orrentedbytheUniversityofGuelph.
5.POLICY5.1SmokingortheuseofanyTobaccoProductisprohibitedattheUniversity’s
GuelphCampusandinanyUniversityVehicleregardlessoflocation.
5.1.1InkeepingwiththeexceptionsintheSmoke-FreeOntarioAct,Smoking,burningoruseofTraditionalMedicines,includingTobaccoProducts,byanIndigenouspersonorpersonsaccompaniedbyanIndigenouspersonforIndigenousspiritualorculturalpurposesispermittedonGuelphCampus.SmokingandburningofTraditionalMedicinesisdoneinaccordancewiththeUniversity’sSmudgingProcedure.
5.1.2ScientificresearchthatinvolvesSmokingorusingTobaccoProductsandthatcomplieswithUniversitypoliciesandprotocolsregardingtheconductofresearchispermitted.
5.2.ThisPolicywillbesubjecttotheOntarioHumanRightsCode,asamendedfrom
timetotime.IndividualsmayseekaccommodationundertheapplicableUniversitypolicies.
6.IMPLEMENTATION6.1TheVice-PresidentFinance,Administration&Riskshallspecifythepartyor
partiesresponsiblefortheday-to-dayimplementationandenforcementofthisPolicyandwillmonitorthisPolicyandcompliancetoit.
7.RELATEDDOCUMENTSANDLEGISLATION
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7.1ThisPolicyistobereadinconjunctionwiththefollowingstatutes,Universitypoliciesandpractices,orcollectiveagreementprovisions.AnyquestionoftheapplicationofthisPolicyorrelatedpoliciesshallbedeterminedbytheVice-PresidentofFinance,Administration&Riskandinconjunctionwiththeadministratoroftheotherpolicyorpolicies.TheUniversityreservestherighttoamendoraddtotheUniversitypoliciesandstatementsfromtimetotime.Thebelowisnotacomprehensivelist.
• OntarioHumanRightsCode• Smoke-FreeOntarioAct• TobaccoandVapingProductsAct• Okanagan Charter: An International Charter for Health Promoting
UniversitiesandColleges• EnvironmentalHealthandSafetyPolicy• HealthyWorkplacePolicy• ConsumptionofAlcoholicBeverages, IllicitDrugsorRecreationalCannabis
atWorkPolicy• PolicyonNon-AcademicMisconduct• ResidenceCommunityLivingStandards• SubstanceUsePolicy–Students(underreview)• SmudgingProcedure• CannabisAct(Federal)• CannabisControlAct(Provincial)
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APPENDIXN:BOUNDARYMAPViewlargerversionofthemaponlineat:https://www.uoguelph.ca/smokefree/draft-policy.
